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Home My WebLink About01/25/2012MEMORIAL HALL COMMISSION January 25, 2012 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call II. Approval of Agenda, as proposed or amended III. Approval of Minutes of November 16, 2011 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business 1. Appointment of Commission Members 2. Appointment of Memorial Hall Standing Committees 3. Discussion of Waterloo City Code Title 2: Boards and Commissions; Chapter 11: Memorial Hall Commission; Sections 1-5 4. 2012 February and March events at Veteran's Memorial Hall X. Adjournment Suzy Schares City Clerk *Next meeting to be held on February 22, 2012 JANUARY 2012 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 6:30 pm AmVets Post 19 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 7:00 pm Cedar Valley Civil War Roundtable 20 21 22 23 24 25 5:00 pm Memorial Hall Commission 26 7:30 pm Disabled American Veterans 611 27 26 29 30 31 FEBRUARY 2012 SUNDAY I MONDAY I TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 6:30 pm AmVels Prat 19 8 9 10 11 12 13 14 15 16 7:00 pm Cedar Valley Civil War Roundtable 17 18 19 20 21 22 5:00 pm Memorial Hall Commission 23 7:30 pm Disabled American Veterans #11 24 25 2fi. 27 28 29 ... -2 7 80 ez6 •6i) . otek-&•-c-Z4 ,ugx,1 derrAd" //‘-e-ri" Azad et-4' -ete 44-> i6e/Gie--22 7c-Z' e-e2 A,te-e4 14-1 /60 0 0 0 /1t5' a 0 0 CO 41, /...7.”Y•a2)/ • /.2f*7-z. / re /Z lotiffiVt. FENCE CO. Miller Fence & Flag Co., Inc. 1800 Burton Ave Waterloo, Iowa 50703 (319)-291-6424 INVOICE # 0015500 DICK HASTINGS Waterloo, Iowa PAGE 1 OF 1 01/11/2012 QTY. SOURCE # ITEM AMOUNT 1 070053 3' X 5' UNITED STATES ARMY OUTDOOR NYLON FLAG @ 27.00 /Ea. = 27.00 -1 NONE DISCOUNT @ 7.00 = -7.00 SUB TOTAL: $ 20.00 6.00% SALES TAX: 1.20 1.00% OPTION TAX: .20 PAYMENT: - 21.40 TOTAL AMOUNT DUE: $ 0.00 THANK YOU FOR YOUR BUSINESS. DUE UPON RECEIPT. FINANCE CHARGE IS COMPUTED BY A PERIODIC RATE OF 1.5% MONTHLY ON ALL BALANCES OVER 15 DAYS, WHICH IS AN ANNUAL PERCENTAGE OF 18%. General Sheet Metal Works, Inc. GENERAL SHEET METAL P.O. BOX 1535 217 RATH STREET WATERLOO, IA 50704 (319)234-5428 jan.widmann@gmail.com http://generalsheetmetaliowa.com Bill To CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 Service Activity Sales • 5 PC 3/4" ALUM PIPE 9' LONG WITH LABOR TO POLISH. MATERIAL FOR FLAG POLES AT WATERLOO MEMORIAL HALL IF YOU WOULD LIKE TO RECEIVE YOUR INVOICE VIA E-MAIL, PLEASE CONTACT JAN AT Jan.Widmann@gmail.com. Invoice Date Invoice # 01/11/2012 109426 Terms Due Date Net 30 02/10/2012 SubTotal Tax (7%) $163.001 $0.00 Total $163.00 MEMORIAL HALL COMMISSION November 16, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Don Ticknor, Michael Dennis, Ron McMahon, Phil Thomas, Randall Miller, Richard Hastings, Richard Hockey Members absent: Marcia Courbat, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong Moved by Miller, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Eight. Moved by Miller, seconded by Ticknor that the Minutes of October 26, 2011, as proposed, be approved. Ayes: Eight. Citizens Oral Comments Rick Hurtado suggested advertising events set to take place at Veteran's Memorial Hall in the Courier. He stated that advertising in the Celebration section might not be a bad idea. There was some discussion regarding advertising and the costs associated with it. Treasurer's Report Richard Hastings gave the Novemb r 16, 2011 Treasurer's Report in Marcia Courbat's absence. Mr. Hastings reported that he was iven the same information from October. He stated that the commission has sold 2770 bricks t $50.00 each and 4 bricks at $250.00 each for a total of $139,500.00, with a balance of the Brick Fund. There is a balance of $4,874.00 in the General Fund and $1,296.00 in the Special fund. Chairperson White presented a receipt for condiments served at the Veteran's Day event in the amount of $168.70. Hastings presented a receipt from Menards for miscellaneous Veteran's Hall items in the amount of $13.60 and asked to be reimbursed. There was some discussion regarding the receipt presented by Hy-Vee because it was not the amount that was quoted before the event. Chairperson White asked that a copy of the receipt be sent to him and he would take care of the portion beyond the quoted price of $124.00. After discussion the following vote was taken. Moved by Dennis, seconded by Thomas that Hy-Vee be paid $124.00 as stated by the quote given before the event, be approved. Ayes: Eight. Moved by Dennis, seconded by Thomas that reimbursement to Richard Hastings of $13.60, be approved. Ayes: Eight. Chairperson's Report Chairperson White reported that the Veteran's Day ceremony went well. Mr. White stated that the first Honor Flight of 2012 has been set for May 15, 2012 and he has yet to receive a confirmation on the date from the airline and he will report back as soon as he gets the confirmation. Mr. White stated that several events have and are set to take place to help in the funding of the flights. He stated that Simpson Furniture had an event that donated 7 percent of sales, Waterloo Black Hawks hockey raffled jersey's, the AmVet's donated $3,500.00 and Catholic Order of Foresters St. Mary Court 1234 sponsored a matching fund meal at Knights of Columbus. He noted that events like these help in funding the Honor Flight and stated his sincere appreciation. November 16, 2011 Committee Reports Page 2 Building, Grounds & Operaons—Richard Hastings reported that he met with personnel from Leisure Services an. ' - w: movin : the crabapple tree and stone. Mr. Hastings stated that the st. . ••••�.ccx3a' : _: 4 , tiles on the roof are not replaced yet and the faucet has been fixed. He presen :. a She : Agreement with American Red Cross to the commission and stated he will also fill out a questionnaire that was sent with the agreement. The purpose of the agreement is to approve the use of the building for victims if a disaster were ever in the area. Mr. Hastings stated that several star flagpole holders are upstairs that will hold all of the flags. He stated that the only cost that would be associated with having them mounted would be the purchase of screws. Mr. Hastings stated that the PA system worked well at the event on Veteran's Day. He suggested that the events for the 10K and Walk-A-Thon be scheduled on different weekends next year because he believes that the amount of individuals in the building had exceeded the capacity. After discussion of the above the following vote was taken. Moved by McMahon, seconded by Hockey that Shelter Agreement with American Red Cross, be approved and sent to City Council for approval. Ayes: Eight. Education/Historical—Randall Miller requested that interne access and basic cable to the building be looked at as an added option to draw more outside entities to the building. Finance/Fundraising—Nothing to report. Unfinished Business There was discussion as to what organizations can or cannot be a part of the commission; taking Navy Mothers/Blue Star Mothers and Black Hawk County Vietnam Veterans off the Memorial Hall Commission Members list as those organizations no longer exist or have no members; adding Sons of AmVets Post #19 and UAW Veterans Committee to the Memorial Hall Commission Members List; and to change the quorum to seven (7) instead of the current eight (8). New Business Chairperson White noted that several commission members have terms that are due to expire. He asked Maria Armstrong to send applications to those individuals. With no further business before the commission, it was moved by Dennis, seconded by Miller that the meeting be adjourned at 5:51 p.m. Ayes: Eight. Maria Armstrong. Clerk/Finance Administrative Secretary Locksperts, Inc. P.O. Box 2067 Waterloo, Iowa 50704 319-232-9376 Bill To Waterloo City - Bldg Main 715 Mulberry S Waterloo, IA 50703 Invoice Date Invoice # 12/5/2011 102695 P.O. No. Terms Due Date Net 10 Days 12/15/2011 Qty Description Rate Amount 2 1596 1LC0 B146 3.35 6.70 Veterans Memorial Bldg Subtotal $6.70 - t-L # Sales Tax (0.0%) $0.00 Total $6.70 Payments/Credits $0.00 Balance Due $6.70 BLACKHAWK MEMORIAL CO., INC. 5325 University Avenue • Cedar Falls, Iowa 50613 Phone 319-266-0282 MEMO -LETTER /' : / /// LG%✓tvt �/' �c1��J 5 (:-7C'5 DATE SUBJECT 12/21/8 Il •74 2...67- `° _ 7f57 .2 —757 Item = ML4N72 The Drawing Board. Dallas. Texas 75266-0429 Wheeler Group, Inc., 1982 FOLD AT (-) TO FIT DRAWING BOARD ENVELOPE < EW 10P ..2 o / 2.) 00. \ MEMORIAL HALL COMMISSION Need 8 for a Quorum ALTERNA1 American Legion Post Craig White (3 years) 1563 Oakwood Drive Waterloo, IA 50703 (319) 234-1032 Term Expiration date of American Legion Post #138 John Bedan 1924 Mulbei Waterloo, IP (319) 235-7: Term Expira Phil Thomas `� X Don Bessma 731 Magnolia Parkway -\V �i � \� Waterloo, IA 50701 �� e 4\ (319) 234-0693 v� Term Expiration date of 12/01/13 e - 2(0 Waterloo, IA 50701-9576 (319) 610-5213 Term Expiration date of.12/94/1-1 Amvets Post #19 Randall Miller 5015 Southfork Lane Disabled American Veterans #11 Richard E. Hastings 1256 Black Hawk Rd Waterloo, IA 50701 (319) 232-5882 Term Expiration date of 12/01/13 Veterans of Foreign Wars Richard Hockey 1222 Upton Avenue Waterloo, IA 50701 (319) 234-'6�934' k-t\%"1 Term Expiration date of Military Order of the Purple Heart #861 Term Expiration date of rm Expiration date of 12/01/13 m Broell 26 Big WRoad dar Fall 9) 277 50613 1-6 12161�- j2{ I 11�{ Kristine Reeves 162 Trible Rd Waterloo, IA 50702 (319) 226-5373 Term Expiration date of 12/01/13 Chuck Howlett 327 Madison Street aterloo, IA 50703 (319) 235-9729 Term Expiration date of 12/01/10 Term Expiration date of AtrAc4-- 1 of 3 2/20/2012 \-E/ MEMORIAL HALL COMMISSION MEMBERS Need 8 for a Quorum ALTERNATES: Women's Army Corp Marcia M. Courbat (3 years) 1100 E. Mitchell Avenue V v Waterloo, IA 50702-3345 (319) 233-4569 Term Expiration date of 12/01/13 Retired Officers Don Ticknor 1446 Ruth Street Waterloo, IA 50707 (319) 232-6901 Term Expiration date of 12/01/13 Sons of Union Veterans of the Civil War, Camp #33 Michael C. Dennis 1627 Jefferson Street Waterloo, IA 50702 (319) 235-9082 Term Expiration date of ,24o,1„ t.21 1l11-1 Rolling Thunder Iowa Chapter #1 ,(�� Marilyn Robinson i� 911 Hartman Avenue Waterloo, IA 50701 cu` (319) 235-0400 Term Expiration date of 1,210-tt11 tziH(11y Cedar Valley Civil War Roundtable Ron McMahon \l \, 5203 Gilbertville Rd \ Waterloo, IA 50701 (319) 296-1097 Term Expiration date of 12/01/13 Sons of AmVets Post #19 Term Expiration date of Term Expiration date of 2 of 3 2/20/2012 Mel Wittwer 5725 Aster Lane Waterloo, IA 50701 (319) 296-2660 C_s Term Expiration date of t27O17iT tC6bert tabor JT� P-OBox 164 l� , V3 9 (3 50704-01 (.06 T P9--16 l1 1213110 zJ ,(1L \< K,Lr • Sherman Lundy 1101 Ellen St Ou Cedar Falls, IA 50613 (319) 759-5803 erm Expiration date of 12/01/13 MEMORIAL HALL COMMISSION MEMBERS Need 8 for a Quorum ALTERNATES: UAW Veterans Committee Term Expiration date of Term Expiration date of 3 of 3 2/20/2012 (\):5) G (( r( h -l • 5 h5 u)( I�ti gist 1\>uv Yam_-.v'vi c II u-) ((k \ilo_i-FL, .. CA-0'; j1 Ga� J'tNic)t`-`44.^` lNiL�") �G1 4�_ s La nti r�lc M; 0�%e�j JvC�n, YV� } k, CO rt-' Cc ± i A%a ��Ov icL_ ) HV � 6 Ste( ; v.k11 y j (0010 ��5�.� It Gae i-ec— L� 5L\-5 tJJ i • 1A-R I A ` ed `ivy r 'Ns S t 1 ,-, f-icVS cike J kc4iTIT_V-(7Y C V i� �" �� +�h 5f N \D..bAQk l�ioh �� S 10.Y1 "l _�[,t-tr4wrI; ,aC, "r-V SC U55)�'' 1. OV'°� it �`, 1.l (�i t", C. K-� i c c ��r� �jz�ir, --- — Ar jrv),v i ec rU ,�;1 (le, Cep r —1 •i OIL Y 10k- G° \ \5\ \ \ �D c 1Y \CA /1 CAAVP.AAtry � Y_ C01—Cap 1<X-- 17) (1/1,,/ 1,,eyLt I }w_ (/ eoL r Dennis Clark, Chairman Sammy Daniels Levorn Robinson Mayor Buck Clark Kathy Hadley W.C. Stokes Arnold Becker Gale Peterson Jr. Harris Ceaser Mary Powers (MEETS ONff-A1 NTTF�) 41i �A�� /J. ^,e,/� n /,�` E NAME, (ALTERNATE) APPOINTMENT DATE (IF KNOWN) �Y TERM EXPIRES Moak) WOMEN'S ARMY CORP Marcia Courbat, (Elaine Clemens) December 31, 2013 AMERICAN LEGION POST#138 Phil Thomas 7/5/2005, (Don Bessman) December 31, 2013 DISABLED AMERICAN VETERANS #11 Richard E. Hastings, (Kristine Reeves) December 31, 2013 VETERANS OF FOREIGN WARS Denny Garthoff 5/2/05, (Chuck Howelett) December 31, 2010 SULLIVAN-HARTOGH-DAVIS POST NO. 730 Craig White, (John Bedard) December 31, 2011 AMVETS POST#19 Randall Miller, (Tom Broell) December 31, 2011 RETIRED OFFICERS Don Ticknor, (no alternate) December 31, 2013 CEDAR VALLEY CIVIL WAR ROUNDTABLE Ron McMahon 4/4/2011 (Sherman Lundy 4/4/2011) December 1, 2013 ROBERT ANDERSON CAMP #33 SONS OF UNION VETERANS OF THE CIVIL WAR Michael C. Dennis, 3/25/2002, (Mel Wittmer 01/17/06) December 31, 2011 ROLLING THUNDER IOWA CHAPTER #1 Marilyn Robinson 3/25/2002, (Robert Tabor Jr. 01/17/06) December 31, 2011 MILITARY ORDER OF THE PURPLE HEART Anthony Tisdale, (Donald T. Delamore) December 31, 2008 CITY REPRESENTATIVE Ray Moore, (Joe Sink) (MEETS THE LAST THURSDAY OF EACH MONTH) (THREE-YEAR TERMS) NAME FIRST APPOINTED TERM TERM EXPIRES Pat Becker August 18, 2003 3rd July 1, 2012 Jack Good July 12, 2004 3rd July 1, 2012 Steve Abbott July 12, 2004 3`d July 1, 2012 Michelle Weidner June 24, 2002 4th June 30, 2014 Akela McDonald May 3, 2010 1s` June 30, 2014 James Leffler July 26, 2010 f` July 1, 2013 Star Rupe August 25, 2008 2"d June 30, 2014 Cindy Wells August 25, 2008 2"d June 30, 2014 Sally Meyers August 25, 2008 2"d June 30, 2014 Page 6 of 10 MEMORIAL HALL COMMISSION January 25, 2012 5:00 p.m. Veteran's Me,moria1 Hall Pledge of Allegiance. I. Roll Call Approval of Agenda, as proposed or amended Approval of Minutes bf November 16, 2011 //7 (i/t9 v ut / (A,/ WC / Citizens Oral Comments Treasurer's Report liuu irz - c� Chairperson's Report Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfmished Business IX. New Business 1. Appointment of Commission Members 2. Appointment of Memorial Hall Standing Committees 3. Discussion of Waterloo City Code Title 2: Boards and Commissions; Chapter 11: Memorial Hall Commission; Sections 1-5 4. 2012 February and March events at Veteran's Memorial Hall X. Adjournment ; Ght /b . ,`) "rfro Suzy Schares City Clerk *Next meeting to be held on February 22, 2012 JANUARY 2012 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 6:30 pm AmVels Post 19 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 7:00 pm Cedar Valley Civil War Roundtable 20 21 22 23 24 25 5:00 pm Memorial Han Commission 28 7:30 pm Disabled American Veterans#11 27 - 2B 29 30 31 FEBRUARY 2012 SUNDAY I MONDAY I TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 6:30 pm AmVets Post 19 8 9 10 11 12 13 14 15 16 7:00 pm Cedar Valley Civil War Roundtable 17 18 19 20 21 - 22 5:00 pm Memorial Hall Commission 23 7:30 pm Disabled American Veterans #11 24 25 26. 27 28 29 MEMORIAL HALL COMMISSION November 16, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Don Ticknor, Michael Dennis, Ron McMahon, Phil Thomas, Randall Miller, Richard Hastings, Richard Hockey Members absent: Marcia Courbat, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong Moved by Miller, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Eight. Moved by Miller, seconded by Ticknor that the Minutes of October 26, 2011, as proposed, be approved. Ayes: Eight. Citizens Oral Comments Rick Hurtado suggested advertising events set to take place at Veteran's Memorial Hall in the Courier. He stated that advertising in the Celebration section might not be a bad idea. There was some discussion regarding advertising and the costs associated with it. Treasurer's Report Richard Hastings gave the November 16, 2011 Treasurer's Report in Marcia Courbat's absence. Mr. Hastings reported that he was given the same information from October. He stated that the commission has sold 2770 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $139,500.00, with a balance of $12,590.18 in the Brick Fund. There is a balance of $4,874.00 in the General Fund and $1,296.00 in the Special fund. Chairperson White presented a receipt for condiments served at the Veteran's Day event in the amount of $168.70. Hastings presented a receipt from Menards for miscellaneous Veteran's Hall items in the amount of $13.60 and asked to be reimbursed. There was some discussion regarding the receipt presented by Hy-Vee because it was not the amount that was quoted before the event. Chairperson White asked that a copy of the receipt be sent to him and he would take care of the portion beyond the quoted price of $124.00. After discussion the following vote was taken. Moved by Dennis, seconded by Thomas that Hy-Vee be paid $124.00 as stated by the quote given before the event, be approved. Ayes: Eight. Moved by Dennis, seconded by Thomas that reimbursement to Richard Hastings of $13.60, be approved. Ayes: Eight. Chairperson's Report Chairperson White reported that the Veteran's Day ceremony went well. Mr. White stated that the first Honor Flight of 2012 has been set for May 15, 2012 and he has yet to receive a confirmation on the date from the airline and he will report back as soon as he gets the confirmation. Mr. White stated that several events have and are set to take place to help in the funding of the flights. He stated that Simpson Furniture had an event that donated 7 percent of sales, Waterloo Black Hawks hockey raffled jersey's, the AmVet's donated $3,500.00 and Catholic Order of Foresters St. Mary Court 1234 sponsored a matching fund meal at Knights of Columbus. He noted that events like these help in funding the Honor Flight and stated his sincere appreciation. November 16, 2011 Committee Reports Page 2 Building, Grounds & Operations —Richard Hastings reported that he met with personnel from Leisure Services and discussed moving the crabapple tree and stone. Mr. Hastings stated that the stone underneath the eaves is plugged, tiles on the roof are not replaced yet and the faucet has been fixed. He presented a Shelter Agreement with American Red Cross to the commission and stated he will also fill out a questionnaire that was sent with the agreement. The purpose of the agreement is to approve the use of the building for victims if a disaster were ever in the area. Mr. Hastings stated that several star flagpole holders are upstairs that will hold all of the flags. He stated that the only cost that would be associated with having them mounted would be the purchase of screws. Mr. Hastings stated that the PA system worked well at the event on Veteran's Day. He suggested that the events for the 10K and Walk-A-Thon be scheduled on different weekends next year because he believes that the amount of individuals in the building had exceeded the capacity. After discussion of the above the following vote was taken. Moved by McMahon, seconded by Hockey that Shelter Agreement with American Red Cross, be approved and sent to City Council for approval. Ayes: Eight. Education/Historical—Randall Miller requested that interne access and basic cable to the building be looked at as an added option to draw more outside entities to the building. Finance/Fundraising—Nothing to report. Unfinished Business There was discussion as to what organizations can or cannot be a part of the commission; taking Navy Mothers/Blue Star Mothers and Black Hawk County Vietnam Veterans off the Memorial Hall Commission Members list as those organizations no longer exist or have no members; adding Sons of AmVets Post #19 and UAW Veterans Committee to the Memorial Hall Commission Members List; and to change the quorum to seven (7) instead of the current eight (8). New Business Chairperson White noted that several commission members have terms that are due to expire. He asked Maria Armstrong to send applications to those individuals. With no further business before the commission, it was moved by Dennis, seconded by Miller that the meeting be adjourned at 5:51 p.m. Ayes: Eight. Maria Armstrong Clerk/Finance Administrative Secretary MEMORIAL HALL COMMISSION MEMBERS Need 8 for a Quorum ALTERNATES: American Legion Post #730 Craig White (3 years) 1563 Oakwood Drive Waterloo, IA 50703 (319) 234-1032 Term Expiration date of 12/01/11 American Legion Post #138 Phil Thomas 731 Magnolia Parkway Waterloo, IA 50701 (319) 234-0693 Term Expiration date of 12/01/13 Amvets Post #19 Randall Miller 5015 Southfork Lane Waterloo, IA 50701-9576 (319) 610-5213 Term Expiration date of 12/01/11 Disabled American Veterans #11 Richard E. Hastings 1256 Black Hawk Rd Waterloo, IA 50701 (319) 232-5882 Term Expiration date of 12/01/13 Veterans of Foreign Wars Richard Hockey 1222 Upton Avenue Waterloo, IA 50701 (319) 234-0934 Term Expiration date of Military Order of ple Heait #861 John Bedard 1924 Mulberry Street Waterloo, IA 50703 (319) 235-7500 Term Expiration date of 12/01/11 Don Bessman Term Expiration date of 12/01/13 Tom Broell 5526 Big Wood Road Cedar Falls, IA 50613 (319) 277-3791 Term Expiration date of 12/01/11 Kristine Reeves 162 Trible Rd Waterloo, IA 50702 (319) 226-5373 Term Expiration date of 12/01/13 Chuck Howlett 327 Madison Street Waterloo, IA 50703 (319) 235-9729 Term Expiration date of 12/01/10 Term Expiration date of Term Expiration date of 1 of 3 1/19/2012 CI\ MEMORIAL HALL COMMISSION MEMBERS Need 8 for a Quorum ALTERNATES: Women's Army Corp Marcia M. Courbat (3 years) 1100 E. Mitchell Avenue Waterloo, IA 50702-3345 (319) 233-4569 Term Expiration date of 12/01/13 Retired Officers Don Ticknor 1446 Ruth Street Waterloo, IA 50707 (319) 232-6901 Term Expiration date of 12/01/13 Sons of Union Veterans of the Civil War, Camp #33 Michael C. Dennis 1627 Jefferson Street Waterloo, IA 50702 (319) 235-9082 Term Expiration date of 12/01/11 Rolling Thunder Iowa Chapter #1 Marilyn Robinson 911 Hartman Avenue Waterloo, IA 50701 (319) 235-0400 Term Expiration date of 12/01/11 Cedar Valley Civil War Roundtable Ron McMahon 5203 Gilbertville Rd Waterloo, IA 50701 (319) 296-1097 Term Expiration date of 12/01/13 Mel Wittwer 5725 Aster Lane Waterloo, IA 50701 (319) 296-2660 Term Expiration date of 12/01/11 Robert Tabor Jr. PO Box 164 Waterloo, IA 50704-0164 (319) 234-5154 Term Expiration date of 12/01/11 Sherman Lundy 1101 Ellen St Cedar Falls, IA 50613 (319) 759-5803 Term Expiration date of 12/01/13 Sons of AmVets Post #19 Term Expiration date of Term Expiration date of 2 of 3 1/19/2012 MEMORIAL HALL COMMISSION MEMBERS Need 8 for a Quorum ALTERNATES: UAW Veterans Committee Term Expiration date of Term Expiration date of 3 of 3 1/19/2012 CRAIG WHITE 1563 OAKWOOD DR WATERLOO IA 50703 RANDALL MILLER 5015 SOUTHFORK LN WATERLOO IA 50701-9576 KRISTINE REEVES 162 TRIBLE RD WATERLOO IA 50702 MARCIA COURBAT 1100 MITCHELL AVE WATERLOO IA 50702-3345 MEL WITTWER 5725 ASTER LN WATERLOO IA 50701 RON MCMAHON 5203 GILBERTVILLE RD WATERLOO IA 50701 JOHN BEDARD 1924 MULBERRY ST WATERLOO IA 50703 TOM BROELL 5526 BIG WOOD ROAD CEDAR FALLS IA 50613 RICHARD HOCKEY 1222 UPTON AVE WATERLOO IA 50701 DON TICKNOR 1446 RUTH ST WATERLOO IA 50707 MARILYN ROBINSON 911 HARTMAN AVE WATERLOO IA 50701 SHERMAN LUNDY 1101 ELLEN ST CEDAR FALLS IA 50613 PHIL THOMAS 731 MAGNOLIA PKWY WATERLOO IA 50701 RICHARD HASTINGS 1256 BLACK HAWK RD WATERLOO IA 50701 CHUCK HOWLETT 327 MADISON ST WATERLOO IA 50703 MICHAEL DENNIS 1627 JEFFERSON ST WATERLOO IA 50702 RICHARD HURTADO 1838 W 3RD STREET, APT B WATERLOO IA 50701 Agenda MHC Distribution Mayor & Council Agenda file Extras for Suzy Suzy Original to post 18 8 1 10 1 Original Minutes MHC Distribution Council packets Council folder Extras for Suzy Suzy Minutes file 18 9 1 10 1 Original Other Packet Copies MHC Distribution Suzy 18 1 To Copy Agenda Minutes Other Give Nancy original packet copies & extras for Committee folder 1 full packet goes to Suzy for review 38 39 18 MEMORIAL HALL COMMISSION January 25, 2012 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call II. Approval of Agenda, as proposed or amended III. Approval of Minutes of November 16, 2011 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business 1. Appointment of Commission Members 2. Appointment of Memorial Hall Standing Committees 3. Discussion of Waterloo City Code Title 2: Boards and Commissions; Chapter 11: Memorial Hall Commission; Sections 1-5 4. 2012 February and March events at Veteran's Memorial Hall X. Adjournment Suzy Schares City Clerk *Next meeting to be held on February 22, 2012 JANUARY 2012 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 2 3 6:30 pm AmVets Post 19 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 7:00 pm Cedar Valley Civil War Roundtable 20 21 22 23 24 25 5:00 pm Memorial Hall Commission 26 7:30 pm Disabled American Veterans#11 27 28 29 30 31 FEBRUARY 2012 SUNDAY I MONDAY I TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 6:30 pm AmVets Post 19 8 9 10 11 12 13 14 15 16 7:00 pm Cedar Valley Civil War Roundtable 17 18 19 20 21 22 5:00 pm Memorial Hall Commission 23 7:30 pm Disabled American Veterans#11 24 25 26 27 28 29 MEMORIAL HALL COMMISSION November 16, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Don Ticknor, Michael Dennis, Ron McMahon, Phil Thomas, Randall Miller, Richard Hastings, Richard Hockey Members absent: Marcia Courbat, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong Moved by Miller, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Eight. Moved by Miller, seconded by Ticknor that the Minutes of October 26, 2011, as proposed, be approved. Ayes: Eight. Citizens Oral Comments Rick Hurtado suggested advertising events set to take place at Veteran's Memorial Hall in the Courier. He stated that advertising in the Celebration section might not be a bad idea. There was some discussion regarding advertising and the costs associated with it. Treasurer's Report Richard Hastings gave the November 16, 2011 Treasurer's Report in Marcia Courbat's absence. Mr. Hastings reported that he was given the same information from October. He stated that the commission has sold 2770 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $139,500.00, with a balance of $12,590.18 in the Brick Fund. There is a balance of $4,874.00 in the General Fund and $1,296.00 in the Special fund. Chairperson White presented a receipt for condiments served at the Veteran's Day event in the amount of $168.70. Hastings presented a receipt from Menards for miscellaneous Veteran's Hall items in the amount of $13.60 and asked to be reimbursed. There was some discussion regarding the receipt presented by Hy-Vee because it was not the amount that was quoted before the event. Chairperson White asked that a copy of the receipt be sent to him and he would take care of the portion beyond the quoted price of $124.00. After discussion the following vote was taken. Moved by Dennis, seconded by Thomas that Hy-Vee be paid $124.00 as stated by the quote given before the event, be approved. Ayes: Eight. Moved by Dennis, seconded by Thomas that reimbursement to Richard Hastings of $13.60, be approved. Ayes: Eight. Chairperson's Report Chairperson White reported that the Veteran's Day ceremony went well. Mr. White stated that the first Honor Flight of 2012 has been set for May 15, 2012 and he has yet to receive a confirmation on the date from the airline and he will report back as soon as he gets the confirmation. Mr. White stated that several events have and are set to take place to help in the funding of the flights. He stated that Simpson Furniture had an event that donated 7 percent of sales, Waterloo Black Hawks hockey raffled jersey's, the AmVet's donated $3,500.00 and Catholic Order of Foresters St. Mary Court 1234 sponsored a matching fund meal at Knights of Columbus. He noted that events like these help in funding the Honor Flight and stated his sincere appreciation. November 16, 2011 Committee Reports Page 2 Building, Grounds & Operations —Richard Hastings reported that he met with personnel from Leisure Services and discussed moving the crabapple tree and stone. Mr. Hastings stated that the stone underneath the eaves is plugged, tiles on the roof are not replaced yet and the faucet has been fixed. He presented a Shelter Agreement with American Red Cross to the commission and stated he will also fill out a questionnaire that was sent with the agreement. The purpose of the agreement is to approve the use of the building for victims if a disaster were ever in the area. Mr. Hastings stated that several star flagpole holders are upstairs that will hold all of the flags. He stated that the only cost that would be associated with having them mounted would be the purchase of screws. Mr. Hastings stated that the PA system worked well at the event on Veteran's Day. He suggested that the events for the 10K and Walk-A-Thon be scheduled on different weekends next year because he believes that the amount of individuals in the building had exceeded the capacity. After discussion of the above the following vote was taken. Moved by McMahon, seconded by Hockey that Shelter Agreement with American Red Cross, be approved and sent to City Council for approval. Ayes: Eight. Education/Historical—Randall Miller requested that internet access and basic cable to the building be looked at as an added option to draw more outside entities to the building. Finance/Fundraising—Nothing to report. Unfinished Business There was discussion as to what organizations can or cannot be a part of the commission; taking Navy Mothers/Blue Star Mothers and Black Hawk County Vietnam Veterans off the Memorial Hall Commission Members list as those organizations no longer exist or have no members; adding Sons of AmVets Post #19 and UAW Veterans Committee to the Memorial Hall Commission Members List; and to change the quorum to seven (7) instead of the current eight (8). New Business Chairperson White noted that several commission members have terms that are due to expire. He asked Maria Armstrong to send applications to those individuals. With no further business before the commission, it was moved by Dennis, seconded by Miller that the meeting be adjourned at 5:51 p.m. Ayes: Eight. Maria Armstrong Clerk/Finance Administrative Secretary