The URL can be used to link to this page

Home My WebLink AboutJune 18, 2012 Amended Council Agenda Items Council Meeting Monday, June 18, 2012 MEND Change wording from Rath to Logan 13. Resolution approving the use of Logan Renewal Area Tax Increment Financing funds up to $8,000.00 for services with the contract previously approved with Government Relations. Submitted by Michelle Weidner, Chief Financial Officer Change wording to include amount INRCOG is being paid for their service 29. Resolution approving Memorandum of Understanding with INRCOG in an amount not to exceed $2,00.00 for the writing, preparation, and submittal of a State Recreational Trails Fund Application for $784,641.00 for the Shaulis Road Trail - Hawkeye Road (Ia 21) to Isle of Capri Boulevard; and authorizing the Mayor and City Clerk to sign and fully execute any documents for this process. Submitted by Noel Anderson, Community Planning& Development Director Change wording to include Motion to approve the Tax Exemption Certificate 35. $5,450,000.00 General Obligation Refunding Bonds, Series 2012B Resolution to appoint Wells Fargo Bank, National Association, of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Agreement; and Authorizing the Execution of the Agreement. Resolution to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. Motion to approve the Tax Exemption Certificate Motion to approve the Continuing Disclosure Certificate. Submitted by Michelle Weidner, Chief Financial Officer Change wording to delete Motion to approve the Tax Exemption Certificate 36. $5,205,000.00 General Obligation Bonds, Series 2012C Resolution to appoint Wells Fargo Bank, National Association, of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Agreement; and Authorizing the Execution of the Agreement. Resolution to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. Motion to approve the Continuing Disclosure Certificate. Submitted by Michelle Weidner, Chief Financial Officer DELET Delete item because it was on the agenda twice 21. Resolution approving the use of Northeast Industrial Site Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $42,500.00 for the year ended June 30, 2012 to finance the contract with the Greater Cedar Valley Alliance. Submitted by Michelle Weidner, Chief Financial Officer THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JUNE 18, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property tarps. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda A speaker may speak to one (1) issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion,you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m_ on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member. June I8, 2012 Page 2 Agenda, as proposed or amended. Minutes of June 11, 2012, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Cedar Valley Pride Fest Incorporated to hold 1st Annual Cedar Valley Pride Fest event to be held along the 300 block of West 4th Street from 6:00 a.m. Saturday, August 18, 2012 to 4:00 a.m. Sunday, August 19, 2012 including the closure of street from Jefferson Street northbound to Washington Street. Submitted by Joe Lelbold, Captain of Police Services 3. Request of Cedar Valley Pride Fest Incorporated for a variance to the Noise Ordinance on Saturday, August 18, 20I2 from 12:00 p.m. to 12:00 a.m. to hold Cedar Valley 2012 Pride Fest along the 300 block of West 4th Street to include a live DJ and use of PA system. 4. Resolution authorizing the City Clerk to certify against certain parcels for: unpaid life safety and rental inspection fees; unpaid garbage and sewer fees; unpaid mowing and lot cleanup fees. Submitted by Suzy Schares, City Clerk 5. Request of BJ's Bar and Billiards for a variance to the Noise Ordinance on July 7, 2012 to October 31, 2012; July 4, 2012; September 3, 2012 from 6:00 p.m. to 10:00 p.m. in conjunction with Full Throttle Thursdays; Independence Day and Labor Day events that will be held at 110 Ida Street, including live band and use of pa system, together with recommendation of approval of Director of Safety Services. June 18, 2012 Page 3 b. Motion to approve the following: Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed 1. Aric Schroeder, Blue Zones Des Moines, June 25- $205.00 City Planner Institute Iowa 26, 2012 2. Steve Jordan, Fire Arson Investigation Ames, Iowa March 5- $1,232.20 Marshal 9, 2012; March 12- 16, 2012 3. Investigator 2012 International Scottsdale, September $1,565.50 Saunders Outlaw Motorcycle Arizona 8-14, Gang Investigator 2012 Association Conference 4. Material Witness Waterloo, May 8, $138.22 Iowa 2012 5. Amanda Kunce, Blue Zones Des Moines, June 25- $155.00 Leisure Services Institute Iowa 26, 2012 Intern 6. Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re Appointment Sharon Droste MET Transit Board June 30, 2015 New Appointment Lon Kammeyer MET Transit Board June 30, 2015 New Appointment Erin Schmitz MET Transit Board June 30, 2015 New Appointment Ivy Hagedorn Library Board of Trustees June 30, 2018 New Appointment 7. Recommendation of appointment of Matt Schafer to the position of Equipment Operator 17, effective June 19, 2012. Submitted by Mark Rice, Pub/ic Works Director Class C Beer License Permit Application 8. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) 9. Five Star Snacks & More, 315 Fletcher Avenue (Renewal) (Expires 6/2/2013) (Includes Sunday Sales) June 18, 2012 Page 4 Class C Liquor License Permit Application 10. Times Sports Bar and Grill, 213 E. 5th Street (New) (Expires 6/13/2013) (Includes Sunday Sales) Class E Liquor License Permit Application 11. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) 12. Five Star Snacks & More, 315 Fletcher Avenue (Renewal) (Expires 6/2/2013) (Includes Sunday Sales) Special Class C Beer/Wine License Permit Application 13. WCA Building & Amphitheatre, 225 Commercial Street (New) (Expires 6/22/2013) (Includes Sunday Sales) Class B Wine License Permit Application 14. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) 15. Five Star Snacks & More, 315 Fletcher Avenue (Renewal) (Expires 6/2/2013) (Includes Sunday Sales) Outdoor Service Area Application 16. WCA Building &Amphitheatre, 225 Commercial Street 17. Elk's #290, 407 E. Park Avenue (June 22, 2012 to June 23, 2012) Fireworks Display Application 18. Sunnyside Country Club, 1600 Olympic Drive on July 4, 2012 at 9:30 p.m. with an alternate date of July 5, 2012 19. Waterloo Jaycees Fireworks Festival, National Cattle Congress and San Souci Island on July 6, 2012 and July 7, 2012 at 10:00 p.m. with an alternate date of July 8, 2012. 20. 67 Cigarette/Tobacco Permit Applications 21. 14 Pool and Billard Table Applications 22. Bonds OTHER COUNCIL BUSINESS 2. Motion to approve the request from Justin C. Junk for an exception to the City of Waterloo Residency of Critical Municipal Employees and City Department Heads Policy. • June 18, 2012 Page 5 PUBLIC HEARINGS 3. Purchase of Uniforms and Equipment for Police Department Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed Motion to receive and file and instruct City Clerk to open and read bids and refer to Director of Safety Services for review. Submitted by Dan Tre/ka, Director of Safety Services 4. Request by Aaron Olson to rezone 0.63 acres located at 1150 Pleasant Valley Drive, from "R-2" One and Two Family Residence District to "R- 2,C-Z" Conditional Zoning One and Two Family Residence District to allow for the establishment of a photography studio within the home. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving pp ng a Rezone on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning& Development Director 5. Request of Dolly James LW to sell and convey real property for the development of multi-family housing within the area generally bounded by the Cedar River and Sycamore Street, and East Sth Street and the Union Pacific railroad tracks for $1.00, subject to the retention of utility and access easements over portions of the area to be conveyed. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Aric Schroeder, City Planner June 18, 2012 Page 6 6. Amendment to the City of Waterloo Zoning Ordinance No. 5079 to update the regulations pertaining to alcohol sales related businesses; and an Amendment to the Code of Ordinances, Section 6 of Chapter 2, Liquor Control, of Title 3, Licenses and Business Regulations, by adding a new paragraph F to update the regulations on drive-up windows HOLD HEARING. Motion to table until July 9, 2012. Submitted by Aric Schroeder, City Planner 7. Request by Cedar Valley Tech Works Inc. for a "M-2,P" Planned Industrial District site plan amendmenteev for eiopmenapproximately °prole project, Green at land for the Tech Works Camp Tech Works Project, and the Deere Museum Project Motion to receive, file, consider and pass for the second time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Site Plan Amendment on Certain Property. Motion to suspend the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Noel Anderson, Community Planning& Development Director 8. Request by Kal Sundaram for a "B-P" Business Park District site plan amendment for property generally described as the southwest corner of Greyhound Drive and Ridgeway Avenue for the purpose of developing a new 4,000 sq. ft. office building Motion to receive, file, consider and pass for the second time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amendingea the Official Plan Zoning ningnMap referred to in Section 10-4-4, Approving Certain Property. Motion to suspend the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Noel Anderson, Community Planning& Development Director 9. Parking Cashier Services for West 5th Street/Convention Center Ramp Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to City Clerk for review. Submitted by Suzy Schares, City Clerk • June 18, 2012 Page 7 RESOLUTIONS 10. Resolution approving recommendation of award of contract to K & W Electric, Inc. of Cedar Falls, Iowa in the amount of $865,905.00 for Rehabilitation of Airfield Electrical Vault for Waterloo Regional Airport, contingent upon receipt of FAA grant. Submitted by Bradley Hagen, Airport Director 11. Resolution adopting Tax Compliance and Record Retention Policy for Tax- Exempt Governmental Bonds. Submitted by Michelle Weidner, Chief Financial Officer 12. Resolution approving use of up to $55,000.00 plus up to $10,000.00 for funds needed for closing costs in Tax Increment Financing funds for the acquisition of property generally located in the Rath TIF District. Submitted by Michelle Weidner, Chief Financial Officer 13. Resolution approving the use of Rath Renewal Area Tax Increment Financing funds up to $8,000.00 for services with the contract previously approved with Government Relations. Submitted by Michelle Weidner, Chief Financial Officer 14. Resolution approving the use of Northeast Site Urban Renewal Area Tax Increment Financing funds in the amount of87,000.00 for ,$ . O 000 a lien release on property previously grant to Ricky McCloud and $1,000.00 for related legal costs. Submitted by Michelle Weidner, Chief Financial Officer 15. Resolution approving use of San Marnan Tax Increment Financing funds in the amount of$750,000.00 plus up to $10,000.00 in funds needed for closing costs in Tax Increment Financing funds for the acquisition of property generally located in the San Marnan TIF District. Submitted by Michelle Weidner, Chief Financial Officer 16. Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing funds up to $10,000.00 for the expansion of the Downtown Urban Renewal Area. Submitted by Michelle Weidner, Chief Financial Officer 17. Resolution approving the use of Martin Road Tax Increment Financing funds to make an economic development grant not to exceed $2,500,000.00 to Deer Creek Development, LW in the Martin Road Urban Renewal Tax Increment Financing District. Submitted by Michelle Weidner, Chief Financial Officer June 18, 2012 Page 8 18. Resolution approving the use of Northeast Industrial Site Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $42,500.00 for the year ended June 30, 2012 to finance the contract with the Greater Cedar Valley Alliance. Submitted by Michelle Weidner, Chief Financial Officer 19. Resolution approving the use of San Manion Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $42,500.00 for the year ended June 30, 2012 to finance the contract with the Greater Cedar Valley Alliance. Submitted by Michelle Weidner, Chief Financial Officer 20. Resolution approving the use of Midport Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $42,500.00 for the year ended June 30, 2012 to finance the contract with the Greater Cedar Valley Alliance. Submitted by Michelle Weidner, Chief Financial Officer 21. Resolution approving the use of Northeast Industrial Site Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $42,500.00 for the year ended June 30, 2012 to finance the contract with the Greater Cedar Valley Alliance. Submitted by Michelle Weidner, Chief Financial Officer 22. Resolution approving variance to the requirements of the Subdivision Ordinance in Section 2.2(2) Preliminary Plat Approval and Section 2.3(1) Final Plat Submittal for Greenbelt Centre Plat No. 4. Submitted by Aric Schroeder, City Planner 23. Resolution approving Preliminary and Final Plat of Greenbelt Centre Plat No. 4 along with the staff report, aerial photo, deed of dedication, certificate of survey and report of the City Engineer. Submitted by Aric Schroeder, City Planner 24. Resolution approving submission of grant application to the Assistance to Firefighters Grant for $80,000.00 with a 20 percent city match in the amount of $16,000.00 to be used to train current firefighters to become state certified Paramedics. Submitted by Pat Treloar, Chief of Fire Services 25. Resolution approving the acceptance of bid of Larson Construction Company of Independence, Iowa in the amount of $965,000.00 for the Construction of Alternate 1 to the City of Waterloo Public Works Building. Submitted by Mark Rice, Public Works Director June 18, 2012 Page 9 26. Resolution approving Acceptance of Improvements of the Klingaman Park 4th Addition (Paving, Sanitary Sewer and Storm Sewer) performed by Peterson Contractors, Inc. of Reinbeck, Iowa; and receive and file two-year Maintenance Bond Submitted by Dennis Gentz, P.E., Assistant City Engineer 27. Resolution approving Professional Services Agreement with Hellman in the amount of $66,250.00 for Phase 2 of a Marketing and Public Relations Plan for the Cedar Valley SportsPlex. Submitted by Mark Gallagher, Leisure Services Sports Manager 28. Resolution approving agreement with Black Hawk County Gaming Association for a grant in the amount of $50,000.00 for Cedar Valley SportsPlex Marketing Project. Submitted by Mark Gallagher, Leisure Services Sports Manager 29. Resolution approving Memorandum of Understanding with INRCOG for the writing, preparation, and submittal of a State Recreational Trails Fund Application for $784,641 for the Shaulis Road Trail - Hawkeye Road (la 21) to Isle of Capri Boulevard, and authorizing the Mayor and City Clerk to sign and fully execute any documents for this process. Submitted by Noel Anderson, Community Planning& Development Director 30. Resolution approving submittal of a State Recreational Trails Fund Application for $784,641 - with $261,547 in local match -for the Shaulis Road Trail - Hawkeye Road (la 21) to Isle of Capri Boulevard, and authorizing the Mayor and City Clerk to sign and fully execute any documents for this process. Submitted by Noel Anderson, Community Planning& Development Director 31. Resolution approving recommendation of award of contract to Prairie Construction Services, Inc. of Waterloo, Iowa in the amount of $97,800.00; and approving the Contract, Bonds and Certificates of Insurance for the City of Waterloo Clerk's Office Remodel; and authorize execution of said contract. Submitted by Craig Clark, Building Official/Maintenance Administrator 32. Resolution setting date of hearing as July 9, 2012 to approve Request of David Dreyer, Terry Kocher and Beth McGilvrey to rezone 1.14 acres located at 3145 W. 4th Street and 2817 Ansborough Avenue, from "R-1" One and Two Family Residence District to "C-1" Commercial District, to allow for the construction of a new gas station/convenience store on the property; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning& Development Director June 18, 2012 Page 10 ORDINANCES 33. Housing Protections for Victims of Domestic Violence Motion to receive, file, consider and pass for the first time an Ordinance amending the 2007 Code of Ordinance of the City of Waterloo, Iowa, by adding a new Article B, Housing Protections for Victims of Domestic Violence, of Chapter 3, Human Rights, of Title 5, Police Regulations Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Abraham Funchess, Jr., Human Rights Executive Director OTHER COUNCIL BUSINESS 34. $8,040,000.00 General Obligation Bonds, Series 2012A Resolution to appoint Wells Fargo Bank, National Association, of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Agreement; and Authorizing the Execution of the Agreement. Resolution to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. Motion to approve the Tax Exemption Certificate. Motion to approve the Continuing Disclosure Certificate. Submitted by Michelle Weidner, Chief Financial Officer 35. $5,450,000.00 General Obligation Refunding Bonds, Series 2012B Resolution to appoint Wells Fargo Bank, National Association, of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Agreement; and Authorizing the Execution of the Agreement. Resolution to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. Motion to approve the Continuing Disclosure Certificate. Submitted by Michelle Weidner, Chief Financial Officer 36. $5,205,000.00 General Obligation Bonds, Series 2012C Resolution to appoint Wells Fargo Bank, National Association, of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Agreement; and Authorizing the Execution of the Agreement. Resolution to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. Motion to approve the Tax Exemption Certificate. Motion to approve the Continuing Disclosure Certificate. Submitted by Michelle Weidner, Chief Financial Officer June 18, 2012 Page 11 37. F.Y. 2013 Ammunition Needs for Police Department Motion to instruct Director of Safety Services to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as June 25, 2012 and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Dan Trelka, Director of Safety Services 38. Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 320 W. 2"d Street (Iowa Community Credit Union). Motion to instruct Community Planning & Development Director to prepare plans, specifications,form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as June 25, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning& Development Director 39. Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 330 Madison Street (Former Francis Grout School). Motion to instruct Community Planning & Development Director to prepare plans, specifications,form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as June 25, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning& Development Director 40. 2012 Riverfront Sports Park Water Well Project Motion to instruct Leisure Services Director to prepare plans, specifications,form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as July 9, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Rick Curran, Leisure Services Facilities Manager June 18, 2012 Page 12 41. F.Y. 2012 Byrnes Park Drainage Improvements - Phase I & II, Contract No. 822 Motion to instruct Leisure Services Director to prepare plans, specifications,form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as July 9, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Paul Huting, Leisure Services Director 42. Ridgeway Towers Storm Sewer Underground Detention Motion to instruct Housing Authority Director to prepare plans, specifications,form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as June 25, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Ethel Washington, Housing Authority Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, June 18, 2012 4:50 p.m. -Human Resources Committee, Council Chambers 4:55 p.m. - Boards and Commissions Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Leisure Services Commission meeting minutes of May 8, 2012 on file in the City Clerk's office. June 18, 2012 Page 13 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2009 West Shaulis Road, Contract No. 759 Pay estimate No. 12 to Peterson Contractors in the total amount due of$20,154.63 2. F.Y. 2012 West Shaulis Road/Ansborouqh Avenue, Contract No. 784 Pay estimate No. 4 to Croell & Subsidiaries, Inc. in the total amount due of $117,131.19 3. Dry Run Creek Study Liberty Park to Outlet at Cedar River Payment to AECOM in the total amount due of$2,980.01 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JUNE 18, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion,you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member. June 18, 2012 Page 2 Agenda, as proposed or amended. Minutes of June 11, 2012, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: SEI 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. V 5gg 2. Request of Cedar Valley Pride Fest Incorporated to hold 1st Annual Cedar Valley Pride Fest event to be held along the 300 block of West 4th Street from 6:00 a.m. Saturday, August 18, 2012 to 4:00 a.m. Sunday, August 19, 2012 including the closure of street from Jefferson Street northbound to Washington Street. NC., Submitted by Joe Leibold, Captain of Police Services `� hit 3. Request of Cedar Valley Pride Fest Incorporated for a variance to the Noise Ordinance on Saturday, August 18, 2012 from 12:00 p.m. to 12:00 a.m. to hold Cedar Valley 2012 Pride Fest along the 300 block of West 4th Street to include a live DJ and use of PA system. N# ` 4-3D 4. Resolution authorizing the City Clerk to certify against certain parcels for: unpaid life safety and rental inspection fees; unpaid garbage and sewer fees; unpaid mowing and lot cleanup fees. Submitted by Suzy Schares, City Clerk "' �(iI S. Request of BJ's Bar and Billiards for a variance to the Noise Ordinance on July 7, 2012 to October 31, 2012; July 4, 2012; September 3, 2012 from 6:00 p.m. to 10:00 p.m. in conjunction with Full Throttle Thursdays; Independence Day and Labor Day events that will be held at 110 Ida Street, including live band and use of pa system, together with recommendation of approval of Director of Safety Services. June 18, 2012 Page 3 b. Motion to approve the following: Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed 1. Aric Schroeder, Blue Zones Des Moines, June 25- $205.00 City Planner Institute Iowa 26, 2012 2. Steve Jordan, Fire Arson Investigation Ames, Iowa March 5- $1,232.20 Marshal 9, 2012,- March 12- 16, 2012 3. Investigator 2012 International Scottsdale, September $1,565.50 Saunders Outlaw Motorcycle Arizona 8-14, Gang Investigator 2012 Association Conference 4. Material Witness Waterloo, May 8, $138.22 Iowa 2012 5. Amanda Kunce, Blue Zones Des Moines, June 25- $155.00 Leisure Services Institute Iowa 26, 2012 Intern 6. Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re Appointment Sharon Droste MET Transit Board June 30, 2015 New Appointment Lon Kammeyer MET Transit Board June 30, 2015 New Appointment Erin Schmitz MET Transit Board June 30, 2015 New Appointment Ivy Hagedorn Library Board of Trustees June 30, 2018 New Appointment 7. Recommendation of appointment of Matt Schafer to the position of Equipment Operator II, effective June 19, 2012. Submitted by Mark Rice, Public Works Director Class C Beer License Permit Application 8. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) 9. Five Star Snacks & More, 315 Fletcher Avenue (Renewal) (Expires 6/2/2013) (Includes Sunday Sales) June 18, 2012 Page 4 Class C Liquor License Permit Application 10. Times Sports Bar and Grill, 213 E. 5th Street (New) (Expires 6/13/2013) (Includes Sunday Sales) Class E Liquor License Permit Application 11. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) 12. Five Star Snacks & More, 315 Fletcher Avenue (Renewal) (Expires 6/2/2013) (Includes Sunday Sales) Special Class C Beer/Wine License Permit Application 13. WCA Building & Amphitheatre, 225 Commercial Street (New) (Expires 6/22/2013) (Includes Sunday Sales) Class B Wine License Permit Application 14. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2013) (Includes Sunday Sales) 15. Five Star Snacks & More, 315 Fletcher Avenue (Renewal) (Expires 6/2/2013) (Includes Sunday Sales) Outdoor Service Area Application 16. WCA Building &Amphitheatre, 225 Commercial Street 17. Elk's #290, 407 E. Park Avenue (June 22, 2012 to June 23, 2012) Fireworks Display Application 18. Sunnyside Country Club, 1600 Olympic Drive on July 4, 2012 at 9:30 p.m. with an alternate date of July 5, 2012 19. Waterloo Jaycees Fireworks Festival, National Cattle Congress and San Souci Island on July 6, 2012 and July 7, 2012 at 10:00 p.m. with an alternate date of July 8, 2012. 20. 67 Cigarette/Tobacco Permit Applications 21. 14 Pool and Billard Table Applications 22. Bonds OTHER COUNCIL BUSINESS 2. Motion to approve the request from Justin C. Junk for an exception to the City of Waterloo Residency of Critical Municipal Employees and City Department Heads Policy. June 18, 2012 Page 5 PUBLIC HEARINGS 3. Purchase of Uniforms and Equipment for Police Department Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file a'� Motion to close hearing and receive and file oral and written comments. ✓ ''i1 Resolution confirming approval of specifications, bid document, etc. Ite. q3—Resolution authorizing to proceed. ' Motion to receive and file and instruct City Clerk to open and read bids and refer to Director of Safety Services for review. Submitted by Dan Trelka, Director of Safety Services 4. Request by Aaron Olson to rezone 0.63 acres located at 1150 Pleasant Valley Drive, from "R-2" One and Two Family Residence District to "R- 2,C-Z" Conditional Zoning One and Two Family Residence District to allow for the establishment of a photography studio within the home. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. �p Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Rezone on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning& Development Director 5. Request of Dolly James LLC to sell and convey real property for the development of multi-family housing within the area generally bounded by the Cedar River and Sycamore Street, and East 8th Street and the Union Pacific railroad tracks for $1.00, subject to the retention of utility and access easements over portions of the area to be conveyed. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. "i Motion to close hearing and receive and file oral and written comments. — Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted byAric Schroeder, City Planner June 18, 2012 Page 6 6. Amendment to the City of Waterloo Zoning Ordinance No. 5079 to update the regulations pertaining to alcohol sales related businesses; and an Amendment to the Code of Ordinances, Section 6 of Chapter 2, Liquor Control, of Title 3, Licenses and Business Regulations, by adding a new paragraph F to update the regulations on drive-up windows HOLD HEARING. Motion to table until July 9, 2012. Submitted by Aric Schroeder, City Planner 7. Request by Cedar Valley Tech Works Inc. for a "M-2,P" Planned Industrial District site plan amendment for approximately 27 acres of land for the Tech Works Campus redevelopment project, The Green at Tech Works Project, and the Deere Museum Project Motion to receive, file, consider and pass for the second time an a Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Site Plan Amendment on Certain Property. Motion to suspend the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Noel Anderson, Community Planning& Development Director 8. Request bq Kal Sundaram for a "B-P" Business Park District site plan amendment for property generally described as the southwest corner of Greyhound Drive and Ridgeway Avenue for the purpose of developing a new 4,000 sq. ft. office building Motion to receive, file, consider and pass for the second time an IOrdinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Site Plan Amendment on Certain Property. Motion to suspend the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director 9. Parking Cashier Services for West 5th Street/Convention Center Ramp Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. —Resolution confirming approval of specifications, bid document, etc. 1� - Resolution authorizing to proceed. v6li Motion to receive and file and instruct City Clerk to open and read bids and refer to City Clerk for review. Submitted by Suzy Schares, City Clerk June 18, 2012 Page 7 RESOLUTIONS 10. Resolution approving recommendation of award of contract to K & W Electric, Inc. of Cedar Falls, Iowa in the amount of $865,905.00 for Rehabilitation of Airfield Electrical Vault for Waterloo Regional Airport, contingent upon receipt of FAA grant. Submitted by Bradley Hagen, Airport Director r I 11. Resolution adopting Tax Compliance and Record Retention Policy for Tax- Exempt Governmental Bonds. Submitted by Michelle Weidner, Chief Financial Officer ‘:� �I/ 12. ResoIution approving use of up to $55,000.00 plus up to $10,000.00 for funds needed for closing costs in Tax Increment Financing funds for the acquisition of property generally located in the Rath TIF District. Submitted by Michelle Weidner, Chief Financial Officer • 3. Resolution approving the use of Rath Renewal Area Tax Increment ti Financing funds up to $8,000.00 for services with the contract previously ^ approved with Government Relations. Submitted by Michelle Weidner, Chief Financial Officer 14. Resolution approving the use of Northeast Site Urban Renewal Area Tax Increment Financing funds in the amount of $7,000.00 for a lien release i7' ` on property previously grant to Ricky McCloud and $1,000.00 for related legal costs. Submitted by Michelle Weidner, Chief Financial Officer p� 15. Resolution approving use of San Martian Tax Increment Financing funds in the amount of $750,000.00 plus up to $10,000.00 in funds needed for closing costs in Tax Increment Financing funds for the acquisition of property generally located in the San Martian TIF District. Submitted by Michelle Weidner, Chief Financial Officer (,1 16. Resolution approving the use of Downtown Urban Renewal Area Tax Increment Financing funds up to $10,000.00 for the expansion of the Downtown Urban Renewal Area. Submitted by Michelle Weidner, Chief Financial Officer 417. Resolution approving the use of Martin Road Tax Increment Financing funds to make an economic development grant not to exceed $2,500,000.00 to Deer Creek Development, LLC in the Martin Road Urban Renewal Tax Increment Financing District. Submitted by Michelle Weidner Chief Financial Officer / June 18, 2012 Page 8 (YL `-) 18. Resolution approving the use of Northeast Industrial Site Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $42,500.00 for the year ended June 30, 2012 to finance the contract with the Greater Cedar Valley Alliance. Submitted by Michelle Weidner, Chief Financial Officer J/ 19. Resolution approving the use of San Marnan Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $42,500.00 for the year ended June 30, 2012 to finance the contract with the Greater Cedar Valley Alliance. d> Submitted by Michelle Weidner, Chief Financial Officer r YcpC.20. Resolution approving the use of Midport Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $42,500.00 for the year ended June 30, 2012 to finance the contract with the Greater Cedar Valley Alliance. Submitted by Michelle Weidner, Chief Financial Officer 00 1. Resolution approving the use of Northeast Industrial Site Urban Renewal Area Tax Increment Financing funds in an amount not to exceed $42,500.00 for the year ended June 30, 2012 to finance the contract with the Greater Cedar Valley Alliance. Submitted by Michelle Weidner, Chief Financial Officer 22. Resolution approving variance to the requirements of the Subdivision Ordinance in Section 2.2(2) Preliminary Plat Approval and Section 2.3(1) Final Plat Submittal for Greenbelt Centre Plat No. 4. Submitted by Aric Schroeder, City Planner jj-323. Resolution approving Preliminary and Final Plat of Greenbelt Centre Plat No. 4 along with the staff report, aerial photo, deed of dedication, certificate of survey and report of the City Engineer. Submitted by Aric Schroeder, City Planner e G 24. Resolution approving submission of grant application to the Assistance to Firefighters Grant for $80,000.00 with a 20 percent city match in the amount of $16,000.00 to be used to train current firefighters to become state certified Paramedics. Submitted by Pat Treloar, Chief of Fire Services 25. Resolution approving the acceptance of bid of Larson Construction Company of Independence, Iowa in the amount of $965,000.00 for the Construction of Alternate 1 to the City of Waterloo Public Works Building. Submitted by Mark Rice, Public Works Director June 18, 2012 Page 9 ,0 26. Resolution approving Acceptance of Improvements of the Klingaman Park 4th Addition (Paving, Sanitary Sewer and Storm Sewer) performed by Peterson Contractors, Inc. of Reinbeck, Iowa; and receive and file two-year Maintenance Bond 1''6 Submitted by Dennis Gentz, P.E., Assistant City Engineer (3 27. Resolution approving Professional Services Agreement with Hellman in the amount of $66,250.00 for Phase 2 of a Marketing and Public Relations Plan for the Cedar Valley SportsPlex. Submitted by Mark Gallagher, Leisure Services Sports Manager (/ '- 28. Resolution approving agreement with Black Hawk County Gaming Association for a grant in the amount of $50,000.00 for Cedar Valley SportsPlex Marketing Project. Submitted by Mark Gallagher, Leisure Services Sports Manager 9. Resolution approving Memorandum of Understanding with INRCOG for the y(6 writing, preparation, and submittal of a State Recreational Trails Fund Application for $784,641 for the Shaulis Road Trail - Hawkeye Road (Ia 21) to Isle of Capri Boulevard, and authorizing the Mayor and City Clerk to sign and fully execute any documents for this process. Submitted by Noel Anderson, Community Planning& Development Director -u 30. Resolution approving submittal of a State Recreational Trails Fund Application for $784,641 - with $261,547 in local match -for the Shaulis Road Trail - Hawkeye Road (Ia 21) to Isle of Capri Boulevard, and authorizing the Mayor and City Clerk to sign and fully execute any documents for this process. Submitted by Noel Anderson, Community Planning& Development Director 16 lg 31. Resolution approving recommendation of award of contract to Prairie Construction Services, Inc. of Waterloo, Iowa in the amount of $97,800.00; and approving the Contract, Bonds and Certificates of Insurance for the City of Waterloo Clerk's Office Remodel; and authorize execution of said contract. ISubmitted by Craig Clark, Building Official/Maintenance Administrator 32. Resolution setting date of hearing as July 9, 2012 to approve Request of David Dreyer, Terry Kocher and Beth McGilvrey to rezone 1.14 acres located at 3145 W. 4th Street and 2817 Ansborough Avenue, from "R-1" One and Two Family Residence District to "C-1" Commercial District, to allow for the construction of a new gas station/convenience store on the property; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning& Development Director June 18, 2012 Page 10 ORDINANCES 33. Housing Protections for Victims of Domestic Violence Motion to receive, file, consider and pass for the first time an Ordinance S"_ amending the 2007 Code of Ordinance of the City of Waterloo, Iowa, by adding a new Article B, Housing Protections for Victims of Domestic , fir Violence, of Chapter 3, Human Rights, of Title 5, Police Regulations �j Motion suspending the rules. �� Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Abraham Funchess, Jr., Human Rights Executive Director OTHER COUNCIL BUSINESS 34. $8,040,000.00 General Obligation Bonds, Series 2012A )10\15#1 __ Resolution to appoint Wells Fargo Bank, National Association, of Des " Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer �"� Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Agreement; and Authorizing the Execution of the Agreement. O -Resolution to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. Motion to approve the Tax Exemption Certificate. Motion to approve the Continuing Disclosure Certificate. Submitted by Michelle Weidner, Chief Financial Officer 1, 5., $5,450,000.00 General Obligation Refunding Bonds, Series 2012B (Qa( - Resolution to appoint Wells Fargo Bank, National Association, of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Agreement; and Authorizing the Execution of the Agreement. -Resolution to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. Motion to approve the Continuing Disclosure Certificate. ,j� �y Submitted by Michelle Weidner, Chief Financial Officer d�15.5. $5,205,000.00 General Obligation Bonds, Series 2012C —Resolution to appoint Wells Fargo Bank, National Association, of Des 6 - Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Agreement; and Authorizing the Execution of the Agreement. -Resolution to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. Motion to approve the Tax Exemption Certificate. Motion to approve the Continuing Disclosure Certificate. Submitted by Michelle Weidner, Chief Financial Officer . June 18, 2012 Page 11 37. F.Y. 2013 Ammunition Needs for Police Department Motion to instruct Director of Safety Services to prepare specifications, bid document, etc. & Motion to receive and file specifications, bid document, etc. --Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as June 25, 2012 and I instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Dan Tre/ka, Director of Safety Services 38. Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 320 W. 2nd Street (Iowa Community Credit Union). Motion to instruct Community Planning 86 Development Director to prepare plans, specifications,form of contract, etc. 4 - Motion to receive and file plans, specifications,form of contract, etc. --Resolution preliminarily approving plans, specifications, form of contract, etc. ac Resolution setting date of hearing and bid opening as June 25, 2012; and � °' instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning& Development Director 39. Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 330 Madison Street (Former Francis Grout School). Motion to instruct Community Planning 8s Development Director to prepare plans, specifications,form of contract, etc. 1 Motion to receive and file plans, specifications,form of contract, etc. T —Resolution preliminarily approving plans, specifications, form of contract, etc. 1 " —Resolution setting date of hearing and bid opening as June 25, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning& Development Director 40. 2012 Riverfront Sports Park Water Well Project Motion to instruct Leisure Services Director to prepare plans, specifications,form of contract, etc. et Motion to receive and file plans, specifications,form of contract, etc. 1 Resolution preliminarily approving plans, specifications, form of contract, etc. I - Resolution setting date of hearing and bid opening as July 9, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Rick Curran, Leisure Services Facilities Manager June 18, 2012 Page 12 41. F.Y. 2012 Byrnes Park Drainage Improvements - Phase I & II, Contract No. 822 Motion to instruct Leisure Services Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. / w3 1 — Resolution preliminarily approving plans, specifications, form of contract, etc. kr'‘ ? - Resolution setting date of hearing and bid opening as July 9, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Paul Huting, Leisure Services Director 42. Ridgeway Towers Storm Sewer Underground Detention Motion to instruct Housing Authority Director to prepare plans, "1 specifications, form of contract, etc. Motion to receive and file plans, specifications,form of contract, etc. Resolution preliminarily approving plans, specifications, form of (634 contract, etc. — Resolution setting date of hearing and bid opening as June 25, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Ethel Washington, Housing Authority Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, June 18, 2012 4:50 p.m. - Human Resources Committee, Council Chambers 4:55 p.m. - Boards and Commissions Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Leisure Services Commission meeting minutes of May 8, 2012 on file in the City Clerk's office. • June 18, 2012 Page13 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2009 West Shaulis Road, Contract No. 759 Pay estimate No. 12 to Peterson Contractors in the total amount due of$20,154.63 2. F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784 Pay estimate No. 4 to Croell & Subsidiaries, Inc. in the total amount due of $117,131.19 3. Drtl Run Creek Studtt Liberty Park to Outlet at Cedar River Payment to AECOM in the total amount due of$2,980.01 NOTICE OF BOND SALE Time and Place of Sealed Bids: Bids for the sale of General Obligation Bonds of the City of Waterloo, Iowa, will be received at the office of the City Clerk, City Hall, 715 Mulberry Street, Waterloo, Iowa (the "Issuer") at 8:00 o'clock A.M., on the 18th day of June, 2012. The bids will then be publicly opened and referred for action to the meeting of the City Council on said date. The Bonds: The Bonds to be offered are the following: GENERAL OBLIGATION BONDS, SERIES 2012A, in the amount of $8,040,000, to be dated the date of delivery (the "Series 2012A Bonds") GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012B, in the amount of$5,470,000, to be dated the date of delivery (the "Series 2012B Bonds") GENERAL OBLIGATION BONDS, TAXABLE SERIES 2012C, in the amount of$5,205,000, to be dated the date of delivery (the "Taxable Series 2012C Bonds") (hereinafter, the Series 2012A Bonds, the Series 2012B Bonds and the Taxable Series 2012C Bonds, may be referred to collectively as the "Bonds"). Adjustment of Principal Amount. The Issuer reserves the right to increase or decrease the aggregate principal amount of the Series 2012B Bonds at the time of sale, as described in the Terms of Offering. Any such change will be in increments of$5,000, and may be made in any of the maturities. The purchase price will be adjusted proportionately to reflect any change in issue size. Sale and Award: The sale and award of the Bonds will be held at the Council Chambers, City Hall at a meeting of the City Council on the above date at 5:30 P.M. Legal Opinion: The Bonds will be sold subject to the opinion of Ahlers & Cooney, P.C., Attorneys of Des Moines, Iowa, as to the legality and their opinion will be furnished together with the printed Bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent necessary to issue their opinion as to the legality of the Bonds, the attorneys will not examine or review or express any opinion with respect to the accuracy or completeness of documents, materials or statements made or furnished in connection with the sale, issuance or marketing of the bonds. Rights Reserved: The right is reserved to reject any or all bids, and to waive any irregularities as deemed to be in the best interests of the public. By order of the City Council of the City of Waterloo, Iowa. ity Cle c, City of Waterloo, Iowa (End of Notice) 00874683-1\11310-095 v CIG-10 STATE OF IOWA ) SS COUNTY OF BLACK HAWK ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk and by full authority from the Council of said City, I have caused a NOTICE OF BOND SALE (Series 2012A, Series 2012B, and Series 2012C) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Waterloo Courier, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that said Notice was published in said newspaper in all of the issues thereof published and circulated on the following date: June 14, 2012 WITNESS my official signature at Waterloo, Iowa, this 18te day of June, 2012. Suzy Scares, City Clerk (SEAL) 00869651-1\11310-095 STATE OF IOWA, } Black Hawk County, SS I do solemnly swear that the annexed copy of legal City of Waterloo Notice of Bond Sale 6/18 Notice was published in the Courier, a daily publication in Waterloo, Black Hawk County, Iowa, NOTICE OF BOND SALE one time commencing on the 14th day of June, 2012 Time and Place of Sealed Bids:Bids for the sale of General Obligation Bonds of in the name of said publication, and that the annexed the City of Waterloo,Iowa,will be received at the office of the City Clerk, legal rate of advertised is the regular rate of said City Hall,715 Mulberry Street,Waterloo, Iowa(the issuer)at 8:00 o'clock A.M., on the 18th day of June,2012. The bids publication, and that the following is a correct bill for will then be publicly opened and referred for action to the meeting of the City publishing said notice. Council on said date. The Bonds:The Bonds to be offered are the fol lowing: GENERAL O OBLIGATION BONDS, Printer's Bill $28.96 SERIES 2012A,in the amount of $8,040,000,to be dated the date of deliv- ery GEN(the RALSeries A ") GENERAL OBLIGATION REFUNDING M/LLjNr BONDS,SERIES 2012B,in the amount of$5,470,000,to be dated the date of delivery(the"Series 2012E Bonds") Signed GENERAL OBLIGATION BONDS,TAX- ABLE SERIES 2012C,in the amount of $5,205,000,to be dated the date of deliv- ery(the"Taxable Series 2012C Bonds") (hereinafter,the Series 2012A Bonds, Sub scribed Series 2012B Bonds and the Taxable Subscribed and sworn to before me this I Series 2012C Bonds,may be referred to collectively as the"Bonds"). Adjustment of Principal Amount. The Is- suer reserves the right to indreese or Day of A-D-, 20 decrease the aggregate principal amount of the Series 2012B Bonds at the time of sale,as described in the Pr ni SUE /p1 ARt'7 Terms of Offering. Any such change will ." m JIJ S.. i1L./iiY L be in increments of$5,000,proportionate- r COMR415S10NivC1.761976 ly to reflect any change in issue size. oo MY EXPIRES Sale and Award:The sale and award of �(el D"1� the Bonds will be held at the Council '°w Chambers,City Hall at a meeting of the Notary Public City Council on the above date at 5:30 Notary U P.M. Legal Opinion:The Bonds will be sold subject to the opinion of Ahlers and Received of Cooney,P.C.,Attorneys of Des Moines, Iowa,as to the legality and their opinion will be furnished together with the printed Bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent necessary to issue their opinion as to the legality of the Bonds, the attorneys will not examine or review or express any opinion with respect to of the sum the accuracy or completeness of 1 documents,materials,or statements made or furnished in connection with the sale,issuance or marketing of the bonds. Rights Reserved:The right is reserved to Dollars. reject any or all bids,and to waive any irregularities as deemed to be in the best interests of the public. By the order of the City Council of the In full for publication of the above notice. City of Waterloo,Iowa. Suzy Schares City Clerk,City of Waterloo,Iowa $8,040,000 City of Waterloo,Black Hawk County,Iowa General Obligation Bonds, Series 2012A Best AON Bidder: I Piper Ja Best AON TIC: ffray 1.771080 % Serial/ Principal Sinker/ Due Amount Term Coupon Jun 1,2013 $225,000 Serial 2.000% Jun 1,2014 $615,000 Serial 2.000% Jun 1,2015 $620,000 Serial 2.000% Jun 1,2016 $630,000 Serial 2.000% Jun 1,2017 $640,000 Serial 2.000% Jun 1,2018 $650,000 Serial 2.000% Jun 1,2019 $660,000 Serial 2.000% Jun 1,2020 $675,000 Serial 2.000% Jun 1,2021 $440,000 Serial 2.000% Jun 1,2022 $450,000 Serial 2.000% Jun 1,2023 $460,000 Serial 2.000% Jun I,2024 $475,000 Serial 2.000% Jun 1,2025 $485,000 Serial 2.100% Jun 1,2026 $500,000 Serial 2.200% Jun 1,2027 $515,000 Serial 2.300% Purchase Price:$8,209,030.75 Insurer:None Selected Spread:None Entered Time Submitted:June 5,2012 at 11:27:28 AM EDT SpeerAuction Interest Cost Calculations (for informational purposes only) Issue Size $8,040,000 Gross Interest $1,295,292.75 Plus Discount/(Less Premium) (169,030.75) Total Interest Cost $1,126,262.00 True Interest Rate 1.771080% Total Bond Years 62,602.00 Average Life 7.786 Years Firm: Piper Jaffray The foregoing bid as submitted or as revised post sale,if appropriate,was accepted and the Securities sold by action of this Board,and receipt is hereby acknowledged of the good faith Deposit,if any,which is being held in accordance with the terms of the annexed Official Notice of Sale. Signature: Title: A7tz ice, $5,470,000 ' $5,450,000 City of Waterloo,Black Hawk County,Iowa General Obligation Refunding Bonds, Series 2012B Best AON Bidder: Best AON TIC: UMB Bank,N.A. 1.037134% Serial/ Principal Sinker/ Revised Principal Due Amount• Term Coupon Amount Jun 1,2013 $760,000 Serial 0.350% $750,000 Jun 1,2014 $755,000 Serial 0.450% $745,000 Jun 1,2015 $770,000 Serial 0.550% Jun 1,2016 $775,000 Serial 0.700% Jun 1,2017 $790,000 Serial 0.850% Jun 1,2018 $805,000 Serial 1.000% Jun 1,2019 $405,000 Serial 1.150% Jun 1,2020 $410,000 Serial 1.350% Purchase Price:$5,439,969.70 $5,420,079.50 Insurer:None Selected Spread:$5.49 Time Submitted:June 5,2012 at 11:54:35 AM EDT SpeerAuction Interest Cost Calculations (for informational purposes only) Issue Size $5,470,000 $5,450,000 Gross Interest $199,566.88 $199,447.88 Plus Discount/(Less Premium) 30,030.30 29,920.50 Total Interest Cost $229,597.18 $229,368.38 True Interest Rate 1.037134% 1.0361664* Total Bond Years 22,164.75 22,136.25 Average Life 4.052 Years 4.062 Years Finn:UMB Bank,N.A. *Preliminary,subject to change The foregoing bid as submitted or as revised post sale,if appropriate,was accepted and the Securities sold by action of this Board,and receipt is hereby acknowledged of the good faith Deposit,if any,which is being held in accordance with the terms of the annexed Official Notice of Sale. Signature: ... ......... . Title: $5,205,000 City of Waterloo,Black Hawk County,Iowa General Obligation Bonds, Taxable Series 2012C Best AON Bidder: Best AON TIC: Robert Baird 2.538872 % Serial/ Principal Sinker/ Due Amount Term Coupon Jun 1,2013 $215,000 Serial 1.000% Jun 1,2014 $375,000 Serial 1.000% Jun 1,2015 $225,000 Serial 1.000% Jun 1,2016 $410,000 Serial 1.000% Jun 1,2017 $420,000 Serial 2.000% Jun 1,2018 $435,000 Serial 2.000% Jun 1,2019 $445,000 Serial 2.000% Jun 1,2020 $455,000 Serial 2.050% Jun 1,2021 $295,000 Serial 2.350% Jun 1,2022 $300,000 Serial 2.550% Jun 1,2023 $310,000 Serial 2.800% Jun 1,2024 $320,000 Serial 3.050% Jun 1,2025 $325,000 Serial 3.200% Jun 1,2026 $335,000 Serial 3.350% Jun 1,2027 $340,000 Serial 3.450% Purchase Price:$5,217,705.60 Insurer: None Selected Spread:None Entered Time Submitted:June 5,2012 at 12:24:13 PM EDT SpeerAuction Interest Cost Calculations (for informational purposes only) Issue Size $5,205,000 Gross Interest $1,075,131.06 Plus Discount/(Less Premium) (12,705.60) Total Interest Cost $1,062,425.46 True Interest Rate 2.538872% Total Bond Years 41,274.63 Average Life 7.930 Years Firm: Robert Baird The foregoing bid as submitted or as revised post sale,if appropriate,was accepted and the Securities sold by action of this Board,and receipt is hereby acknowledged of the good faith Deposit,if any,which is being held in accordance with the terms of the annexed Official Notice of Sale. Signature: Title: CITY OF WATERLOO Council Communication City Council Meeting: June 18, 2012 Prepared: June 13, 2012 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Six SUBJECT: 1st Annual Cedar Valley Pride Fest Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve event details, street closures, noise variance, and the use of Police Officers and marked units/barricades for crowd and traffic control for the event. Summary Statement: Saturday August 18, 2012 the Cedar Valley Pridefest Committee would like to hold its first annual Cedar Valley Pride Fest. The festival will run approximately from 2 PM to 2 AM and is requesting the closure of the 300 block of W.4th Street from 6AM Saturday to 4 AM Sunday to allow for time to clean up and remove the barricades. They also request electrical connections and a rain location under elevated Highway 218 if needed. Expenditure Required: Costs associated with providing the traffic control/protection and barricades and electrical hook ups, along with fuel costs associated with the listed operations. The event has offered to pay up to $t000 for police security at the event. Source of Funds: Policy Issue: N/A Alternative: Background Information: Diversity starts with you. Via Hand Delivery and Email June 12, 2012 Captain Joe Leibold Waterloo Police Department 715 Mulberry St Waterloo, IA 50703 Dear Captain Leibold: Thank you for your time last month to review our preliminary plan for the 1st Annual Cedar Valley Pridefest. The event will highlight the inclusiveness and diversity of the Cedar Valley during a fun and educational day. This letter is to formally request approval for street closure and a noise variance for this event. Cedar Valley Pridefest(the Festival)will be a public, one-day event providing 12 hours of entertainment,food and beverage,and information in celebration of diversity. From noon to midnight, the 300 block of West 4th Street in Waterloo (just west of Jefferson to northbound Washington)will be converted to a street festival in order to foster a fun, community-minded • atmosphere. Our request and our responsibilities are as follows: 1) Closure of West 4th Street from northbound Washington Street to Jefferson Street. (see the attached map) 2) Closure of the above street area from 6 am, Saturday,August 18 until 4 am, Sunday August 19. 3) The Festival will provide all fencing necessary to secure the entire fest area. Access will be through two controlled entry points (one at Jefferson and one at Washington). • 4) The City provides basic street closure barricades for both ends of Fourth Street,as well as the mid-block alley,which will be supplemented by additional barricades with lights(provided by the Festival). 5) The City provides, as discussed, event security of one uniformed officer and patrol car from 2 pm to 6 pm and two officers and a patrol car from 6 pm to midnight at a cost to the Festival of$700 to$1,000. This security will be supplemented by members of the organizing committee and volunteers. 6) The City provides detour signs to route traffic from 4t'and northbound Washington to Park Avenue to Jefferson and back to 4th Street and for the reverse direction of flow to Southbound Washington. If necessary, Festival volunteers can assemble and disassemble these signs immediately prior to and immediately following the street closure. 7) The Festival will provide a certificate of insurance naming the City of Waterloo as an additional insured (see the attached letter from the Sinnott Agency). Liability coverage will be$1 million per incidentf$2 million aggregate. 8) The City of Waterloo provides assistance in utilizing electrical service available through City owned infrastructure for use by the festival and its vendors. 9) In the event of sustained rainy weather on the day of the event,the Festival is requesting that an alternate location under the US 218 viaduct between West 4`h Street and Park Avenue be closed and available for use. This area would be fenced and secured with controlled access points similar to those described above. A decision to use the alternate location would be made no later than 9 am on the day of the event. Notice would be given to the Black Hawk County Consolidated Dispatch at the time the rain location is elected. 1AR Y4strdefest CedarValleyPride.com €1,4 'POkA„rfd Diversity starts with ou. We have spoken individually to many of the business and property owners within the festival area. Additionally, all businesses and property owners are receiving the attached letter. You will note in the letter that we have made arrangements to enable their customers,who are not there to partake in the Festival, to enter at no cost. Our event has had a good reception in the local community as evidenced by the financial support for the Festival of our sponsors. Those sponsors include: U.S. Cellular,CBE Group,JSA Development, State Farm, Fairbanks Construction and several others. Our committee of nine professionals,who all reside in the City of Waterloo,are staging this event to celebrate and educate the larger community about diversity.Additionally,we strive to demonstrate to the Cedar Valley and Iowa that Waterloo and Downtown Waterloo,specifically, are great places to live and work for all. Please let me know how we may be of assistance in expediting this request and answering any questions. My number is 773.255.2258 and my email is DDeedsUNl@hotmail.com. Sin ely, David Deeds for the Cedar Valley Pridefest Committee Attachments Festival area map Business owner letter Sinnott Insurance letter C: Mayor Buck Clark Chief Dan Trelka • 4':E nh'R 4'A dt CedarValleyPride.com felt !NCQPPOVArrO J ..- 1 :; n ; I,' i6 L {IIII1 0 / , ,� \ �\ / tl C i / / / . \� \• \\Y..'� a ' / / / �\ I / 1 • / a m / 5 ;1 $ /' / /t./ E o ./.. .:' 5 '/ _ c -:_1 �,u L 1 ' tp IC N a >0 % ^▪ <2\ > W N io 7j } J/ N lam, .. �i .. usq 4 A T C / 6 ` a15 lam01 2 A .♦ - \,` JJI ,\� _ • /: i_ ./ '"sue lL f I •• � \,`�`gtJf '� l .`l I / . _ 1 w �, fr- '44:-s' F / ` ,_ r :\a,... f••-...-'4 1 1:::, 'E v / ,▪ /' / / ; 2//// ' 1 E V/ 9 ' y 94.. \, .// . \/ Diversity starts with you. Dan and Angela Hagedorn Drunken Monkey 307 West 4th Street Waterloo, IA 50701 Re: Planned Cedar Valley Pride Fest • Dear West 4th Street Business Owner: We are pleased to announce the first ever Cedar Valley Pride Fest. The event will be Saturday, August 18"'from noon to midnight between Jefferson and Washington streets on West 4th Street. We would like to inform you of the following information regarding the event: 1) We have arranged entertainment consisting of musical acts, comedy performers, female impersonators, an evening burlesque performance and a live DJ. All of the entertainers have performed at other local venues in Waterloo/Cedar Falls, and we will obtain approval from the City Council and a noise variance, similar to the procedures followed for all other street festivals and outdoor events in the city. • 2) We will utilize two entrances, one at 4th and Jefferson and one at 4"' at Washington. We plan to have two sets of wristbands for entry to the event—one for individuals attending that are 21 or older and one for those attending that are less than 21 years of age. For those patrons of your business that are not there to participate in Cedar Valley Pride Fest, they will be able to enter without a wristband but should not remain in the festival area without a wristband. 3) Attached is a copy of the map and planned setup for our event. We will have workers stationed at the entrances and anyone not attending the event will not be given a wristband and can simply enter the business(es)they wish. 4) The Waterloo Police Department will be providing security during the event, paid for by the festival. We have nine board members that have worked for months to arrange for a positive and • fun event that all people can attend and enjoy. We are working hard to advertise this event within the state of Iowa and outside of the state, including the Twin Cities. We expect to bring visitors here that will undoubtedly support your business, as well. If you have further questions about the event, please contact Brent Buhr at cvpridefest4o mail.com. Sincerely, Brent Buhr Secretary, Cedar Valley Pride Fest, Inc CEDAR V:I.i.EY Ceda►ValleyPride.com e fest a I NCORPORA7ED as s� (.1p) THE SINNOTT AGENCY, INC. $4x 7/l3- Trusted Choke- May 17,2012 pzz West am Street P.O.Box 1918 Waterloo,IA 50704•1918 Phone 319-233.6103 Fax 319.234.8133 CEDAR VALLEY PRIDE FEST,INC snvw.slnnollagenoy.00m 922 MULBERRY 818 Malden tans WATERLOO,IA 50703 Iowa City,IA 52240 Phone 319-341-8025 Fax 319-234.8133 RE: Insurance Coverage Dear Dave, Per our discussion we have bound coverage on the insurance policies discussed for the Cedar Valley Pride Fest event on 8/18. We e will be providing the following coverage: General Liability $1 million per occurrence✓$2 million aggregate with USLI and will include the City of Waterloo and Convention and Visitor Bureau as additional insured Liquor Liability $500,000 with Founders If you have any questions regarding the coverage,please give me a call or send me an e-mail at toms@sinnottageney.com. We appreciate the business. Sincerely, THE SINNOTT AGENCY,INC. T1it51nas R. Sinnott J.Wiliam t13116 Sinnott • Steven M.Sinnott • Thomas R.Sinnott • Daniel W.Sinnott 5 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Cedar Valley Pride Fest Incorporated APPLICANT'S ADDRESS PO Box 1435, 922 Mulberry St, Waterloo, IA 50703 APPLICANT'S PHONE#: 773.255.2258 ANTICIPATED DATE OF VARIANCE: Saturday, August 18, 2012 NAME OF EVENT: Cedar Valley Pridefest 2012 TIMES OF DAY OF VARIANCE: Noon to Midnight GEOGRAPHICAL LOCATION OF VARIANCE: 300 Block of West 4th Street DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: There are a total of three buildings with apartments within 300 feet, the next closest is 600 ft. PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. I The event will feature 12 hours of programming including DJ, live musical acts, live comedy troupe, theatre performance, PA announcements, and related content. General cro wd noise associated with 2. a street festival. tatIW - CLV?? L Applicant's Signature June 12, 2012 Date CITY COUNCIL ACTION: Police Dept.Recomm tion APPROVAL: APPROVAL: DENIAL: q DENIAL: DECIBEL LEVEL: ` 5 Q( 6 CITY OF WATERLOO, IO 'A WASI12 MANAGEMENT SERVICES .., 3505 EASTON AVE. WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 e' oO LARRY N.SMITH SUPERINTENDENT Council Communication fapor City Council Meeting: 6/18/12 BUCK Prepared: 6/12/12 r) CLARK Dept. Head Signature: !/ ram/ #of Attachments: 2 sets COUNCIL MEMBERS w�wrses�rc�wo�s� SUBJECT: Certification of unpaid mowing and lot cleanups DAVID JONES ard 1 CAROLYN Submitted by: Larry N. Smith, WMS Superintendent rOLI. )Parr}2 Recommended City Council Action: Requesting Council approval to certify unpaid IIAROLD mowing and lot cleanups to the property owner's taxes through Black Hawk County for GETTY payment. These invoices are dated July 1 -November 30th 2011 in the amount of Ward 3 $49,196.07 QI EN TIN HART Ward 4 RON Summary Statement: WELPER Ward 5 BOB GREENWOOD Expenditure Required: At-Large STEVE SCUM]PI Source of Funds: 4,-Large Policy Issue: Alternative: Background Information: WE'RE WORKING FOR YOU? An Equal opportunity/Atfirmatr e Action Employer CITY OF WATERLOO., IOWA Arra, F-4,4; WASTE MANAGEMENT SERVICES .1, 3505 EASTON AVE WATERLOO,IA 50702 (319)291-4553 FAX(319)291-4523 went)0 LARRY N.SMITH SUPERINTENDENT Council Communication Weryoi City Council Meeting: 6/18/12 BUCK Prepared: 6/13/12 CLARK Dept. Head Signature: qa?/14 /..),174,. ./ # of Attachments: 2 sets COUNCIL MEMBERS SUBJECT: Certification of unpaid mowing and lot cleanups DAVID JONES Ward I CAROLYN Submitted by. Larry N. Smith,WMS Superintendent COLE Ward 2 Recommended City Council Action: Requesting Council approval to certify unpaid HAROLD mowing, lot cleanups and snow removals to the property owner's taxes through Black GErTv Hawk County for payment. These invoices are dated Dec 1 - March 31 in the amount Ward 3 of approximately$30.000.00 QUENTIN HART If urea'4 RON Summary Statement: W El PFR Ward BOB GREENWOOD Expenditure Required: Al-Large STEVE SCHMITT Source of Funds: At-Large Policy Issue: Alternative: Background Information: WE'RE,WORKING FOR.YOU! Equal Opportunity/Aftumatrve Action Employer APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: I '5 5 r i 1) 6,A APPLICANT'S ADDRESS: ( (0 dw �- - APPLICANT'S PHONE#: ANTICIPATED DATE OF VARIANCE: 7 17 ! I&- ^ /0/31 //a NAME OF EVENT: - I c TIMES OF DAY OF VARIANCE: CD - 10 L GEOGRAPHICAL LOCATION OF VARIANCE: ��o (�u S.T . j. w c to h-e, J /Jetv is eL. Nte(L DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: a m 1. PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION,AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC.I. 4iVC (NANS C bJ ��y O Pg OA C>U-',Gt io nj Ina cC r fL Ms..5 cc Stavn a"A. rtrr�JGt, � �tc ta�nC AS in}t 4t t Jod �I1 v 1f?Ay� pa-s4, 7 Mtn ' nn45•tC j\S to { "04.� CL4lN �.�}G. A,rt Ce YeTUJ 4-0 �K n�in��h oT ows ne j 41*(3- 2. • • • A licant's Signa Date • CITY COUNCIL ACTION: Police Dept.Recommendation APPROVAL: APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: R' d[S a June 11, 2012 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, June 11, 2012. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Greenwood, Schmitt, Welper. Absent: Getty, Hart. Moment of Silence. Pledge of Allegiance: David Jones, Ward 1 Council Member. 139152 - Welper/Schmitt that the Agenda, as amended extending the size and value for item #17, for the Regular Session on Monday, June 11, 2012, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Five. Absent: Getty, Hart. Motion carried. 139153 - Welper/Schmitt that the Minutes, as proposed, June 4, 2012, Regular Session and June 5, 2012 Special Session, be accepted and approved. Voice vote-Ayes: Five. Absent: Getty, Hart. Motion carried. Mayor Clark read a Proclamation declaring June 19, 2012 as Juneteenth Celebration. CONSENT AGENDA 139154 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Accounts Payable Invoice Report, dated June 11, 2012, in the amount of $1, 669, 928. 98, a copy of which is on file in the City Clerk' s office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2012-550. 2. Request of John & Geraldine Lord for a concrete driveway to be located at 200 Windsor Drive, together with recommendation of approval of City Engineer-Submitted by Eric Thorson, P.E. , City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2012-551. 3. Request of Anna Hanna for a concrete driveway to be located at 2008 Westview Avenue, together with recommendation of approval of City Engineer-Submitted by Eric Thorson, P.E. , City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2012-552. 4 . Cancellation of assessments for 1530 West 2nd Street and 2308 Lafayette Street; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations-Submitted by Suzy Schares, City Clerk. Resolution adopted and upon approval by Mayor assigned No. 2012-553. 5. Request of Monte Meyer for a variance to the Code of Ordinances concerning discharging of weapons (5-2-6B) in an archery demonstration that will be held at South Hills Golf Course on Saturday, June 16, 2012, together with approval of Director of Safety Services-Submitted by Daniel J. Trelka, Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2012-554 . 6. Request of Waterloo Jaycees to hold Waterloo Jaycees Fireworks Festival event to be held on July 6, 2012 through July 8, 2012 at National Cattle Congress Grounds with permission to allow access to San Souci Island, together with approval of Director of Safety Services-Submitted by Daniel J. Trelka, Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2012-555. 7. Request of Waterloo Commission on Human Rights for a variance to the Noise Ordinance on June 14, 2012 from 9:00 a.m. to 4:00 p.m. in conjunction with Summer Harmony Day event to be held at Lincoln Park including a DJ and the use of a PA system, together with recommendation of approval of Director •pajaauD uoT;ow ;z2H 'A;;ag :;uasgy •aAT2 :seAy-a;oA TTeo TTog spuog •6 ZTOZ 'ST aunr uo abaTToO A4Tunwwo0 aAa)tMeH ;p A4uno3 NMeH )toeTg ;o a;T`i zo3 AeTag to; A;eTOoS za3U 3 ueoTzawy •8 uoT;eoTTddy AeTdsTC S)tX0Ma2T2 ;aaz;S ,446 ;sea 8ZZ y zeg ueoTzawy aTbeg buTweazoS 'L uoT;eoTTddy easy aoTAzas zoop;no (sales Aepuns sapnTouI) (£TOZ/LZ/9 sa1Tdxu) (TeMauam) ueuzew ueS '3 TOST 'Z6LT-y azo;s ;ebzey •9 uoT;eoTTddy ;Twzad asuaoTZ auTM E sseTO (saTeS Aepuns sapnTouI) (ETOZ/LZ/9 satTdxs) (TeMauag) ueuzew ueS 'u -LOST 'Z6LT-L azo;S ;abaey •S uoT;eoTTddy ;Twzad asuaoTZ zonbTq g sseTO (sales Aepuns sapnTouI) (£TOZ/0Z/6 sazTdxa) (TeMauag) ;aaz;S v46 ;seg 8ZZ 'TTTID 1 zeg ueoTzawy 0Tbe7 buTweazoS •6 uoT;eoTTddy ;Twzad asuaoTZ sonbT7 O sseTO (saTeS Aepuns sapnTouI) (£TOZ/8/E Sa.Tdxg) (TeMauag) ;aaz;S qsy 66Z 'S# abpoq uoszabzn3-SeTq4Ad 30 S;gbTux 'E uoT;eOTTddy ;Twzad asuaoTZ zonbTZ V sseTO (saTeS Aepuns sapnTouI) (£T0Z/LZ/9 saiTdxg) (TeMauag) ueuaew ues •g TOST 'Z6LT-I azo;s ;abzey 'Z uoT;eDTTddy ;Twzad asuaoTZ zaag sseTO uoT;oTpza;ul ZTOZ '6T eMoi puegez;uo0 pue AaTpunH 00'SSTS -LT ATnr 'uo;sugor bnza pa;e.ba;ui za0T330 'T paaoxg o; Tauuoszad ;o ;ou ;unowy (s) a;ea uoT;euT;saa buT;aaw/sseTO a T T1TJ awe N s;sanbag Tanezy :buTMoTT04 aq; anozdde o; uoT;ow •q '6SS-ZTOZ 'oN paubTsse zoAew Aq Tenozdde uodn pue pa;dope uoT;nTosag 'saoTAzas A;a;es ;o zo4oa1TQ 'e(Tezy •r TaTUea Aq pa;;Twgnsosa0TAzas A;aJeS 3o so;oatTu ;o Tenozdde g;TM zaq;abo; 'saoTAzas A;a;es 3o zo;oatTO ;o TEA01dde 3o uoT;epuawwooaz q;TM zaq;abo; 'wa;sAs yd e jo asn ag; pue pueq e buTpnTouT TTTM pue S;uana A;zed )tooTg/TeAT4Se3 ATTwe,3 zawwns q;TM uoT;ounCuoo uT "I'd 00: 6 0; w d OO:ZT woz3 s;aaz;S AeTazeg •N pue uuTZ uaaM;eq ;aas;s abe4;o0 ;e ZTOZ '6Z zagwa;das !aATza x0ux u0 4zno0 weTSTw ;e ZTOZ '8 segwe;das fs;aaz;S ;nuTeM pue puowTy uaaz;aq ;aaz;s AeT0 ;e ZTOZ '6T 4sn6ny :;aaz;S puZ ;Sam ;e ZTOZ '6 ;snbny ()tied a44aAe4ez ;e ZTOZ '8Z ATnr (Need sa4e0 le ZTOZ 'SI aunt uo aoueuTp1O asToN egg o; aoueTzeA e zo; uT;zew TPTsseg0 ;o ;sanbag •0T •8SS-ZTOZ '0N paubTsse zoAew Aq Tenozdde uodn pup pa;dope uoT;nTosag •saoTAzaS A;a;es ;o so;oazTU 'e)tTazy •r TaTuea Aq pa;;TwgnsosaoTnzas A;a;es ;o zo;oaxTu ;o Tenozdde q;TM zaq;abo; 'saoTAzas A;a3es ;o zo;oazTo ;o Tenozdde 30 u0T4epuauwiooaz q;TM zaq;ab0; 'wa;sAs Fig e 3o asn aq3 pue pueq e buTpnTouT ebaTT00 A4Tunww00 aAa)tMeH ;e PTaq aq o; ;uana A;unop ){MOH NoeTg ;o e;T7 303 AeTag q;TM uoT;ounCuoo uT •w•d 00: 8 o; •w•d 00: 6 woz3 ZTOZ '9T aunr gbnozq; ZTOZ 'ST aunr u0 aoueuTp1O asToN aq; o; aoueTzeA e zo; A;aToos zeoue0 ueoTzawy 30 TTabuy ATT0M 3o ;sanbag •6 ' LSS-ZTOZ '0N paubTsse zoAew Aq Tenozdde uodn pue pa;dope uoT;nTosag •saoTAzaS A4a4eS 3o 1040a1TQ 'e)tTazy •r TaTuea Aq pa;;Twgns-saoTAzas A4a;e5 3o zo;oaXTC ;o Tenozdde q;TM zaq;abo; 'saoTAzaS A;a;eS 3o zo3oatTa 3o Tenozdde ;o uoT;epuawwooaz q;TM saggabo; 'wa;sAs yd e 3o asn aq; pue oTsnw aATT buTpnTouT ;oT buT)tied goxngo aq; uT pTaq aq o; ;uana poogzogqbTaN alp uT aDead dTgszau;sed q;TM uoT;OunCuoo uT •w•d 00:6 0; 'w'e 00:0T 1110s3 ZTOZ '9Z ;snbny pue ZTOZ '6Z aunr uo aoueuTp10 asToN ag; o; aoueTzeA e zo3 gozng0 ;sT;deg AzpuoTssTw adoH MaN 30 ;sanbag • 8 '9SS-ZTOZ 'oN paubTsse zoAew Aq Tenozdde uodn pue pa;dope uoT;nTosag •saoTAzaS A;a;eS ;o zo4oa1TC 'e)tTazy 'r TaTuea Aq Pa;;TwgnS -saoTAzaS A4a3es 3o zo;oatTQ 30 Tenozdde q;TM zaq;abo; 'saoTAzas A;a3es ;o Z abed ZTOZ 'TT aunr June 11, 2012 Page 3 PUBLIC HEARINGS 139155 - Schmitt/Welper that "Resolution resetting date of hearing and bid opening as June 18, 2012; and instruct City Clerk to publish notice of specifications, bid document, etc. in conjunction with Parking Cashier Services for West 5th Street/Convention Center Ramp", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-560. 139156 - Greenwood/Schmitt that proof of publication of notice of public he aring on Request for Proposals for Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 550 Esther Street (former Chamberlain Manufacturing) , as published in the Waterloo Courier on June 7, 2012, be received and placed on file. Voice vote-Ayes: Five. Absent: Getty, Hart. Motion carried. 139157 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Greenwood/Schmitt that the hearing be closed. Voice vote-Ayes: Five. Absent: Getty, Hart. Motion carried. 139158 - Greenwood/Schmitt that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with Request for Proposals for Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 550 Esther Street (former Chamberlain Manufacturing) ", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-561. 139159 - Greenwood/Schmitt that "Resolution ordering construction in conjunction with Request for Proposals for Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 550 Esther Street (former Chamberlain Manufacturing) ", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-562. 139160 - Five. Absent: Getty, Hart. to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review: Bidder Bid Security Bid Amount C.J. Moyna & Sons 24412 Hwy 13 5% $753, 070. 40 Elkader, IA 52043 Peterson Contractors Inc. Box A 5% $519, 998.00 Reinbeck, IA 50669 Vieth Construction Corporation 6419 Nordic Drive 5% $468, 094.00 Cedar Falls, IA 50613 Voice vote-Ayes: Five. Absent: Getty, Hart. Motion carried. 139161 - Welper/Schmitt that proof of publication of notice of public hearing on Request by Cedar Valley Tech Works Inc. for a "M-2, P" Planned Industrial District site plan amendment for approximately 27 acres of land for the Tech Works Campus redevelopment project, The Green at Tech Works Project, and the Deere Museum Project, as published in the Waterloo Courier on June 7, 2012, be received and placed on file. Voice vote-Ayes: Five. Absent: Getty, Hart. Motion carried. ' 69S-ZTOZ 'om PaubTsse zoAew Aq Tenozdde uodn pup pa;dope uotpnTosau •;aeg 'A44aE :puasgy •aAT3 :saAy-a;on TTPO TTog •papdope aq '„Tapowag ao?330 s,xaaTO AVM g;TM uoT4DunCuoo uT uoT;onz;suoo buTaapzo uot;nTosau„ Sell; 447w1-10s/pooMuaaaD - OLi6£I 0£9S-ZTOZ 'oN paubTsse zoAew Aq Tenozdde uodn pue pa;dope uot;nTosau •;seg 'A;;aE :;uasgy •aATJ :saAy -a;on TTeo TTog •pa;dope aq '„Tapowau aot;;0 s ,isaTO ApTO g;TM uoT Duncuoo uT •opa ';oez;uoo 3o wzo; 'suoT;eDT;Toads 3o Tenozdde burwzt;uoo uot;nTosau„ ;egp pptwgog/pooMuaaao - 69I6£T •paTaaeo not;ow •;aeg 'A4489 :;uasgy an Ts :saAy-a;on aoTon •pasoTo aq burzeag au; ;pg; 44twg0g/pooMuaa19 •auou asaM asagp pue suoT4oecgo Tea° pue ua;;TIM ao; paTTeo zoAew ay; 'butzeaq otTgnd ;o aoeTd pue awt; au; buzaq srgy - 99T6£I •paTzzeo uotpow •pseg 'A;;aj :;uasgy .ants :saAv-aeon aoTon •aTT3 uo paoeTd pue pantaoaz aq 'ZTOZ 'L aunr uo zaTan00 ooTza;eM ay; uT pagstTgnd se 'Tepowau 1 apT330 s,xsaTO ATTO uo butzeaq otTgnd ;o aoT;ou ;o uorpeotTgnd Jo ;oozd ;egp 44twg3g/pooMuaaag - L9T6£' •parzzeo not;ow •pzeg 'AppaO :;uasgy •antg :saAy-e;on 'Teo TTog •awtp psat; agp so; passed pue pazaptsuoo 'aTT3 uo paoeTd 'pantaoaz aq '„buipTTnq aoT33o '33 •bs 000'6 Mau e butdoTanap ;0 asodznd au; ao; anuany AeMabptu pue anTaa puno4Aa1O ;o sausoo psaMq;nos agp sa pagTaosap ATTezauab A;zadozd 10; ;uawpuawe ueTd a;Ts pots;sta )fzed ssautsng „d-g„ e zo3 wezepung Tex Aq ;sanbau g;TM uot;ounCuoo uT A;sadosd uTepaaO uo ;uawpuawy ueTd a;tg p butnozddy '6-6 -OT uotpDaS uT 04 pazza;az dew butuoZ TeT0T33O alp butpuawe Aq 'aoueutpa0 butuoZ ooTzapeM 3o A;TO 'papuawe se '6L0S 'oN a0ueutpz0 butpuawe aDueutps0 ue„ ;eq; sadiaM/4Stwg0S - 99T6£I •patzseo not;ow •;zeg 'A;;aO :;uasgy 'BATS :saAV-apon aoTon •pasoTo aq butzeaq au; peg; zadTaM/pp?woos •auou azaM asag; pup suoTpoaCgo Tea° pue ua;4T1M ao; paTTeo zoAew ay; 'butaeag otTgnd ;o aoeTd pue awt; aq; buzaq stay - S9T6£i •paTaaeo uoT;ow •paeg 'Ap;aj :;uasgy •anT1 :saAy-a;on aoTon •eXT; uo paoeTd pup pantaoaz aq 'ZIOZ 'L aunr uo satznoo ooTsa;eM alp uT pagsTTgnd se 'butpTtnq aot330 '4; 'fps 000 '6 Mau p buTd0Tan9p ;o asodznd aq; ao; anuany AeMa6ptu pue anTau punogAa.O ;o aouaoo ;saMgpnos alp se pagtzosap ATTezauab A;zadosd zo3 ;uawpuaue ueTd a;Ts ;0tz;sTO xzed ssaursng „d-g„ e ao; wesepuns Tex Aq ;sanbau uo butzeaq otTgnd ;o aoT;ou Jo uotpeoTTgnd 30 ;ooad peg; zadTaM/;;?wuoS - 69T6£T •patzzee uotpow •pzeg 'Ap;aO :puesgy antg :saA!-a;on TTeO TTou •awT; 4s1T3 egg zo; passed pue pazaprsuoo 'alT; uo paoeTd 'pantaoaz aq '„pDe[osd wnesnw azaau eq; pue ';OaCoad sxzoM goal ;e uaas0 au ';oecozd puawdoTanapaa sndwe0 sx10M goal alp zo3 pueT ;o s9z0e LZ ATa;ewtxozdde ao; ;uawpuawe ueTd arts 40ts4sTO TptzpsnpuI pauueTd „d 'Z-W„ e 10; •OUI sxaoM goat' AaTTan zepa0 Aq psenbag gpTM uoT;ounCuoo uT A;sadozd ute;aa0 uo ;uawpuawy ueTd arts p buTAozddy '6-6 -0i uot;oas uT o; passe;az dew butuoZ TeTOT;;0 alp butpuawe Aq 'aoueutps0 butuoZ 00Tsa4eM 30 A;TO 'papuawe se '6LOS .ow aoueutpz0 butpuawe aoueuTpa0 ue„ pegp ;;Tugos/sadiaM - £9T6ET •paTaaeo uorpow •;zeg 'A;;aO :;uasgy 'ants :saAV-a;on aoTon •pasoTo eq butzeaq ag; peg; pptwgos/IediaM •auou aaaM azag; pup suoTpDecgo Tezo pue ua44TZM ao; paTIPP aoAew ay; 'butspag 3JTgnd ;o aoeTd pue ewt; alp buzaq sTMI - Z9i6£i 6 abed ZTOZ ''i aunr June 11, 2012 Page 5 139171 - Greenwood/Schmitt receive and file and instruct City Clerk to open and read bids and refer to Building Official/Mainte nance Ad ministrator or for review: Bidder Bid Security Bid Amount Prairie Construction Services, Inc. 321 West 18th Street 5% $97, 800.00 Waterloo, IA 50702 Voice vote-Ayes: Five. Absent: Getty, Hart. Motion carried. RESOLUTIONS 139172 - Jones/Greenwood that "Resolution approving submission of Black Hawk Gaming grant in the amount of $24, 000.00 to be used to purchase items used in neighborhood traffic monitoring-Submitted by Joe Leibold, Captain of Police Services", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-565. 139173 - Jones/Greenwood that "Resolution approving a Financial Investigation Task Force Agreement for the Northern District of Iowa; and authorize Director of Safety Services to execute said document-Submitted by Daniel J. Trelka, Director of Safety Services", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-566. 139174 - Jones/Greenwood that "Resolution approving request of Kugler Construction for an appeal to Section 273 of the 2003 Traffic Code adopted by Ordinance No. 4602 requirement prohibiting vehicles from parking on city-owned right-of-way, located between the street and property line for an area located at the northwest corner of Jefferson Street and West 12th Street-Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-567. 139175 - Schmitt/Welper that "Resolution approving and accepting certain temporary easement contracts to the City of Waterloo for the Logan Avenue Sidewalk Project from: Henry and Lorene Wellnitz in the amount of $102.34; Patrick J. and Michael F. Narey in the amount of $189.59; Nareys Nineteenth Hole, Inc. in the amount of $402. 62; William and Donna McDermott in the amount of $150.45; Joseph P. Narey in the amount of $168.30; Allen Memorial Hospital Corp. donated the property; HV Waterloo, LLC donated the property; and approve that the City be responsible for snow removal along the sidewalk, excluding the portions that abut property owned by Allen Hospital and Hy-Vee; and authorize Mayor and City Clerk to execute said documents-Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-568. 139176 - Greenwood/Schmitt that Change Order No. 3 for a net increase of $6, 050.00 for work performed by Halvorson Trane Services, Inc. of Clive, Iowa on the City of Waterloo Smart Controls for City Buildings-Submitted by Craig Clark, Building Official/Maintenance Administrator, be approved. Voice vote-Ayes: Five. Absent: Getty, Hart. Motion carried. 139177 - Greenwood/Schmitt that "Resolution approving agreement with the Office of Drug Control for SFY 2013 Byrne-Justice Assistance Grant (JAG) Program in the amount of $261, 979.00, with a required cash match of $87, 327.00, to be used for funding of the Tri- County Drug Task Force; and authorize Mayor and City Clerk to execute said document-Submitted by Dan Trelka, Director of Safety Services", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-569. '9LS-ZTOZ '0N paubTssP zoAPw Aq TPAozdde uodn pue pagdope uoTgnTosag •uot;sod pasnun Aus oq ssa00P sMoTTe quawaazbe stq; puP ToogoS uogug ueA ;e zad0TaAap P st azagg aq; ;eq; pauteTdxa SPM ql •pasodozd st quawdoTanap P uaTM TTounop oq xOPq ggbnozq aq ITTM suuTd ag; 'zoq°aztp quawdoTanaa puP buTuuPTd A;Tunwwo3 'uoszapuy TaoN 'q.PH 'A;gaj :;uasgy •aAz3 :saAJ-agoA TTe° TTog •pagdope aq '„a0;°aaTg ;uawdolanad pue buTuuPTd Agtunwwo3 'uosaapuy TaoN Aq pag;twgns-aoigou gstTgnd og xaaT2 AgTO g°nzgsuT pue :o0TzagPM 3o AgT0 egg utq;TM butsnog 3o quawdoTanap TTTJ:uT agq 1O3 '00'T$ 103 'PTeT3 u0gsTTTTM PuP 'PTeT3 aaowT;TPH 'a;Ts ToogoS a;;aAPjP7 aawzo3 'a;ts ToogoS uo;eg ueA zawao3 agq 3o not;sod :se pagTaosap ATTPaauab sat;zadoad peuMo-A;t0 3o aouPAanuoo pue ales aq; zo3 371 szau;zed quawdoTanaa TetquapTsag pue ooTzagPM 3o AgT3 au; uaaM;aq ;uawaazby quawdoTanaa P anozddP O; ZTOZ 'SZ aunr sP buTZPaq 3o a;ep buT;;as uoT;nTosag„ ;eq; ggTwg°S/zadTeM - b8T6£I •SLS-ZIOZ '0N paubtsse zoAew Aq TPAozddP uodn pue pagdope uoTgnTosag •;zPH 'A;;a'j :;uesgy •anT3 :saAj-agoA TTeo TTog •pagdope aq '„zo;oazta quawdoTanaa pue buTuuPTd AgtunwwoD 'uoszapuy TaoM Aq pa;gtwgns-;uawnoop plus agnoaxa og xzaTo AgTo puP zoAew aztzoq;ne puP !yr' quawdoTanap 3faaz3 azaaa g;TM 'x1Pd ssauTsng az;uao ;TaquaaaD 3o quawdoTanap agq 3o ;zed P se 'enueAy APMebptg o; s;uewanozdwt uQTpaw zo3 ;uawaazby ;uawdoTana❑ buTAozdde not;nTosag„ ;egg ;;twgog/zadTaM - £8T6£T 'bLS-ZTOZ •oN paubTsse zoAew Aq TPAozddP uodn puP pagdope not;nTosag •;aPH 'A;gaO :;uasgy •anT3 :saAv-agoA TIP° TTog •pagdope aq '„zo;oazTQ guawdoTana0 pue buTuuPTd A;tunww0D 'uoszapuy TaoN Aq pa;;Twgns-;uawnoop pTes agnoaxa o; xzaTp Agto puP IOAPw azTzoggne pue :;ua°zad 0S ge sIPaA 8 qe sagegaa xeg pue '00'000OSL$ 3o anlPA wnwTuTw Mau P g;TM 'aa4ua3 aA3 zanew aq; 3o ;sea ;SAC 'buTPTtnq a°T330 TP°TPaw •;3 'be 000 '9 Mau P 3o uoTgonz;suo° egg z03 ;1181119936y quawdoTanaa buTAOzddP uotgnTosag„ ;eq; ;;twg°S/zadTaM - Z8T6£T '£LS-ZTOZ •oN paubTssu zoAew Aq TPAozdde uodn pue pa;dope not;nTosag •gzeH 'A;;ag :quesgy •anT3 :saAy-a;on TTe° TTog •pagdope aq '„zaauTbug ageT°ossy 'saTPg ;Jar Aq pa;;Twgns-squawn°op pies agnoaxa og xaaTD A;TD pue zoAew aztzoq;ne pue :L6L 'ON 4oe1;uo0 's;uawanozdwi ;aaz;S pTPuoa ;seg ZTOZ 'x'3 103 L9 'ZIZ '8ZT '£$ 30 ;unowe aq; UT PMOI 'uospnH 30 ' •o0 uoTgonzgsuop 41O3310t4S g;TM a°uPznsuJ 3o a;P°i3T;aoD pue spuog ';°Pzquop buiAozdde not;nTosag„ ;egg zadTeM/aTO3 - T8T6£T •ZLS-ZTOZ •0N paubtsse zoAPw Aq TPAozdde uodn pue pa;dope not;nTosag •;zPH 'A4;a9 :;uasgy •anT3 :saAf-agoA TTe° TTog •pa;dope aq '„zaautbug a;eToossy 'saTPg 33er Aq pa;gtwgns-s;uawnoop pies agnoaxa og xaaTD A;tj pup zoAPw aztaoggnP puP :Z8L •0N ;°ez;uoj ')TPMapTS anuany uPbo7 ZTOZ 'x 3 z03 OS'O 'O'£SS 30 ;unowe aq; uT PMOI 'OoTzageM 30 '°UI 'Azu0sew 9 a;azouoD uPTOU @NTH q;TM a0ueznsul 3o agP°T3i;za3 pue spuog ';°ez;uop buTAozdde uoT;nlosag„ ;egg zadTaM/aT00 - 08T6£T 'TLS-ZTOZ 'oN paubtsse zoAew Aq TPAozdde uodn pue pa;dope uoT;nTosag •gzeH 'A;;eD :guasgy •anT3 :seAv-e;on ITP° TT og •pagdope eq '„zaautbug A;to g d 'uoszogy OTag Aq pe;;TwgnS-ZIOZ zo3 sgst [ squewanozdwl gaaz;S APTaanp pue not;ona;suooag bulnozdde not;nTosag„ ;eq; zadTaM/aT00 - 6LT6£T 'OLS-ZTOZ 'oN peubtsse zoAew Aq TPAozddP uodn puP pe;dope not;nTosag •gzeH 'A;;ag :;uesgy •anT3 :seAv-e;on TTe° TTog •pa;dope eq '„zaautbug e;eToossy ' •g•d 'uos;Aux atwer Aq pe;gtwgng-;uawnoop pTes agnoaxa o; zoAew eztzog;ne puP .'£bL '0N ;oea;uoD :;ueweeuequg TTPzy a°uessteuag zantg AelleA aepa0 800Z 'A'3 q;TM not;oun[uoo uT sa0zn0sag TezngPN Jo ;uaw;zedaa eMol eq; oq Z ;twzad TezaueE zapup ebezanop gum woz3 not;Pnut;uoosta 3o a°TgoN buTAozddP uoTgnlosag„ ;egg ;;Twges/pooMuaa.E - 8LI6£T 9 abed ZTOZ 'TT aunr June 11, 2012 Page 7 139185 - Jones/Cole that "Resolution approving the Escrow Agreement between the City of Waterloo and Heene Family Trust as a part of the acquisition of the former Happy Chef site at 218 West Mullan Avenue; and authorize Mayor and City Clerk to execute said document-Submitted by Noel Anderson, Community Planning and Development Director", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-577. 139186 - Jones/Cole that "Resolution approving the FY 2013 Economic Development Grant Cedar Valley Alliance for work towards economic development, in the tam amount Greater $28, 500 base amount with $56, 500 in potential incentive funds; and authorize Mayor and City Clerk to execute any necessary documents-Submitted by Noel Anderson, Community Planning and Development Director", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-578. 139187 - Jones/Cole that "Resolution approving cancellation of the July 2, 2012 regular council meeting due to the July 4, 2012 Holiday", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-579. 139188 - Cole/Schmitt that "Resolution setting date of hearing as June 18, 2012 to approve request of Dolly James LLC to sell and convey real property for the development of multi- family housing within the area generally bounded by the Cedar River and Sycamore Street, and East 8th Street and the Union Pacific railroad tracks to Dolly James, LLC for $1. 00; and instruct City Clerk to publish notice-Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-580. 139189 - Cole/Schmitt that "Resolution setting date of hearing as June 25, 2012 to approve request by Union Baptist Church to vacate portions of Jackson and Merriman Streets to allow for the development of mini storage; and instruct City Clerk to publish notice- Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-581. 139190 - Cole/Schmitt that "Resolution setting date of hearing as June 25, 2012 to approve request by R & M Metals to vacate and purchase a 33 foot by 74 foot portion of alley located in Block 14 of Hayes Addition bounded by Commercial and West 18th Streets; and instruct City Clerk to publish notice-Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-582. 139191 - Schmitt/Welper that "Resolution setting date of hearing as June 18, 2012 to approve an amendment to the City of Waterloo Zoning Ordinance No. 5079 to update the regulations pertaining to alcohol sales related businesses; and instruct City Clerk to publish notice-Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote-Ayes: Five. Absent: Getty, Hart. Resolution adopted and upon approval by Mayor assigned No. 2012-583. xzaTO A3t0 sasegos Azns •paTzzeo UOT4O[nl �ZPH 'Ag4a9 : }uasgy 'anT2 :saAy-a4on aoToA 'mod 9T :9 4e usnoCpe Ttouno0 eq.; Teq: sadTaM/aI00 - 86I6£I ZN3WNE Off 0 V •PaTaavo uoT4oW 'Aggas :quasgy •aAT2 :saAj-a4on aoToA •aiT; uo paoeld pue panTaoaz aq s4uawwoo Tezo anoge aq4 4egq. sadTaM/aTos - L6I6£I •sse4zoddns. puu szouop egq. buTzTubooaz ;eTgdwed e pe ngTa4stp aH •but44no uoggTt eq4 o4 TTounoa pa4TAUT pup buTpTznq eq; pagsTgzn3a1 seq eq gegq. pa4zodaz ' 'any pupTAog 'ITT 'bsaquebuTT) gzagoH •seM 4T pue panozdde SUM aouetzen esTou eq4 3t paxsP 'gozngs qsz;deg AseuotssTw adoH MaN 'ants❑ uTTde3 OZZT 'uoszapuy sTaaoyy •sauPT az Tg uT buTxzpd sTpnpTATpUT pup sumeT uo burxsed suezT4To g4TM uzaouoo passazdxe eH •A41adozd SA0 eq4 uo butute4sge 4oU szagwaw Tt0uno0 oM4 1.44TM usaouoo passazdxe 'zagou4e1g LE6 'zaTaagM aouazMerl SNOIJ,y,LN3S3Hd 'IHHO '98S-ZIOZ 'oN paubtsse soAPW Aq TPnozdde uodn pup pagdope uoT4nTosaJ 04spH 'A44e :4uasgy •anT3 :seAV-e on TTeo TToH •paq-dope eq '„4oecozd buT41.1bT1 pTat3 abuegox3 gsa4 g 4se3 xzpd s4aods }uosjzantH ?TOZ q4 TM uoT4ounCuoo UT •o4e 'goezquoo go wzo; 'suoT4eoT4Toads ;o aotgou gstTgnd o} xsaTO A4T0 4onz4sut pue !ZTOZ 'SZ aunr sP buTuedo pTq pue butseeq go aq.ep but44as uoT4nTosaH„ 4.egq. 41TwgpS/sadTeM - 96T6£T •S8S-ZTOZ 'oN paubtsse soAeW Aq Tenosdde uodn pup pe dope uoT4nTosaH •4zeH 'A4489 :4uesgy 'OATS :seAJ-e on TTeo TToH •pe dope eq '„4oaCozd 6uT414bT'T pieta ebuegoxg gsaM ' 4se3 xsed sq.zods 4uos;zaATH ZIOZ q;TM uoT4ounCuoo uT •ova '4oez4u00 JO wzo3 'suoT4euTJTpads buTnozdde ATtseutw-Tazd uoT ntosaa“ ;Pq4 4gT1Ig3S/sadTeM - S616£T •paTzzeo uoT4oW 'A44es :4uasgy 'anT,3 :saAV-e on aoToA 'aTT3 uo paopTd pue peATaoaz eq '4oeLosd buT4qbvi pTeT3 abuegox3 4saM g 4spg xzed sgzods quoz;zanTH ZTOZ g4TM uot4ounCuoo uT •o4a '4oezquoo ;o wzo; 'Suot4eoTgToads 4eq; 44Twg0g/zadTaM - 66I6£T •petzseo UOT;ON '4SPH 'A44ag :quasgy •anT3 :saAy-a;on aoToA 'panozdde eq '4oaCozd but4gbt'T pIaT3 abuegox3 4saM ' 4se3 )(led sgzods quoagaanTH ZTOZ 144TM uoT4ounCuoo uT 'ova 'goezquoo Jo wso3 'suotjeoT4Toeds asedazd o4 ao 4oaaTs saotnzas aznstaq 4ona4suT o4 14Twg0S/zadTaM - E616E1 SS3NISne 'IIONfOO H3H,LO '68S-ZTOZ 'oN paubtsse zoAey,' Aq Tenozdde uodn pue pa;dope uotpnTose '4zeH 'A4490 :quesgy •ant3 :seAj -e on TTeo TTOH •pe dope eq '„zeuueTd A4TO 'sapeosgoS otsy Aq Pa44Twgn8-a0T4ou gsTTgnd o; xzaT3 A;TO 4ona4eut pue esMopu-M do-antzp uo suot;eTnbei eq; a;epdn o; 3 gdezbezpd Mau e buTppe Aq 'suoT;einbaH sseutsng pup sasuaotz 'E eT;Ty Jo 'Tozquo0 sonby 'Z za;deg0 ;o 9 not;oas 'GeoueuTpIO 3o epos eq; o; quawpuawe ue anosdde oq ZTOZ '8T aunr se butseeq Jo a;ep butt.;as not;nlose , 4e114 zadTaM/44TwgoS - Z6T6£T 8 abed ZTOZ 'IT aunr FINANCE DEPT. STAFF ONLY LINE ITEM USED '/L: L.'3 b'foo 1.3ekp TRAVEL REQUEST FY .BUDGETED � ,o.urn CITY OF WATERLOO EXPENDED YTD 67a 3 2 AMENDED * THIS REQUEST a0660 LEFT AFTER THIS REQUEST 5( 4,4 4,4 tog DATE ?%'14„,-' L /y 2z1/?- Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Aric Schroeder, City Planner May 31, 2012 NAME OF CLASS/ MEETING: DESTINATION: Des Moines Blue Zones Institute DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 25, 2012 June 26, 2012 June 25-26, 2012 PURPOSE OF TRAVEL/TRAINING: To attend the Blue Zone Institute WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-03-8400-1346 $135.00 LODGING TAXI X GRANT REIMBURSABLE $50.00 MEALS 20.00* PARKING YES NO 0 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 205.00 TOTAL: $ 205.00 PER PERSON *amended to include parking I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AN L TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR C P:4 2— d9612- DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 0`/d /A /4O /310 TRAVEL REQUEST FY :-,,=( BUDGETED low& CITY OF WATERLOO EXPENDED YTD THIS REQUEST 5—O f /i64Q r A LEFT AFTERREQUEST ' p(0/ �?- DATE 7716) NAME(S) AND POSITION(S): DATE: 0, Cu" DtNu,imrm Steve Jordan, Fire Marshal May 24, 2012 NAME OF CLASS / MEETING: DESTINATION: Ames, Iowa Arson Investigation DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 030512 030912 (return on weekend) March 5-9, 2012 031212 031612 March 12-16-2012 PURPOSE OF TRAVEL: Arson Investigation Training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1315 LODGING TAXI GRANT REIMBURSABLE MEALS PARKING YES NO REGISTRATION AIRFARE REQUIRED CERTIFICATION Certification MILEAGE/FUEL 50.00 MISCITOLLS YES NO TOTAL FOR ALL: $ 50.00 /iC,J MAC- 7,232.,PC TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY WATE O DEPARTM NT HEAD MAYOR --ans"-- U1t 12 I9-- DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1150 LEIN TRAVEL REQUEST FY_ BUDGETED -rrGRT LhNS CITY OF WATERLOO EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST A'42-7cL DATE �17 J Ga ( . 41,,7- Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Investigator Joe Saunders June 4,2012 NAME OF CLASS/MEETING: DESTINATION: Scottsdale, Arizona 2012 International Outlaw Motorcycle Gang Investigator Association Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: September 8, 2012 September 14, 2012 September 9th to 14th, 2012 PURPOSE OF TRAVEL: The IOMGIA conference is being held in Scottsdale, Arizona September 9-14, 2012. Upon completion of this six day course participants will have the knowledge and skills for: Intelligence gathering/ F1's, Officer safety on traffic stops, search warrants, networking within law enforcement, black OMG's, OMG Case Management, and updates on all the major OMG gangs around the world. The International Outlaw Motorcycle Gang Investigators Association Conference has been approved through the Iowa Department of Homeland Security and the 2010 Homeland Security Grant will reimburse funding WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: xx COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE Credited from another AIRFARE DEPARTING FROM: Des Moines time ESTIMATE OF COST: 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN5 820.50 LODGING TAXI X GRANT REIMBURSABLE 420.00 MEALS PARKING YES NO 325.00 REGISTRATION Credited AIRFARE REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1565.50 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR J`~ —5—— 7-e Lthg/2012-- DATE DATE FINANCE DEPT. STAFF ONLY .65 LINE ITEM USED 010-11-1100-1339 TRAVEL REQUEST FY_201,a� BUDGETED /5a), dt.) CITY OF WATERLOO EXPENDED YTD le17.03 THIS REQUEST _ /,3� ,„j,2 LEFT AFTER THIS REQUEST 04-76_ DATE 7,,w. Z,.. 7- /. — Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Material Witness June 6,2012 NAME OF CLASS/ MEETING: DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: May 8,2012 May 8,2012 PURPOSE OF TRAVEL: On May 8,2012 a subject came to the Police Station and provided information about a homicide, which occurred in Waterloo in 1981. Investigators needed to investigate this persons claims and check case files to make sure the information provided matched the evidence collected at the scene. The person was treated as a witness and placed in a local hotel until Investigators could verify the information. The costs of this travel request were for the room used by the witness and investigators. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $138.22 LODGING TAXI x GRANT REIMBURSABLE $0.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $0.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 138.22 TOTAL: $ 138.22 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO „ XA. (D le2._ 12--7144, DEPARTMENT HEAD MAYOR / Lc r Z, .— ' . (-- f ( O l2— DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED G1/Q ji q/00 f.3q, , TRAVEL REQUEST FYA 1 BUDGETED ,/; 1/2).0.5. CITY OF WATERLOO EXPENDED YTD . 0� ';a3 THIS REQUEST /�-S1O LEFT AFTER THIS REQUEST 0 - DATE ,, (i. �/..9- Original-Clerk/Finance Copy- Department NAME(S)AND POSITION(S): DATE: Amanda Kunce, Leisure Services Intern June 25-26 NAME OF CLASS/MEETING: DESTINATION: Des Moines, Iowa Blue Zones Institute DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 25, 2012 June 26 2012 June 25-26 PURPOSE OF TRAVEL/TRAINING: This Institute is sponsored by Wellmark and Health ways and attendance is required for communities given the Blue Zone designation. "WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4100-1346 127.50 LODGING TAXI x GRANT REIMBURSABLE 27.50 MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 155.00 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF RLOO �i_ f 1 ( 4...,,,,,,, -z-7------ L•-• ,?t4._,) J - n'A DEPARTMENT MAYOR /";'. -//::; - ,4:::? (-42(( q2V( g- DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO Council Communication City Council Meeting:June 18, 2012 Prepa 2012 Dept. Tune 7, ure Dept. Head Signature: # of Attachments: SUBJECT: Appointment of Matt Schafer to the position of Equipment Operator II from the current Civil Service List. This appointment is effective June 19, 2012_ Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Appointment Summary Statement: The Human Resources Committee approved filling this vacancy at their June 4, 2012 meeting. Expenditure Required: $22.24 per hour Source of Funds: Road Use Tax Policy Issue Alternative Background Information: This vacancy was created by promotion of EOII to Operations Supervisor position. The Personnel Requisition Committee approved the filling of this position on May 25, 2012. The Human Resource Committee approved the filling of this position on June 4, 2012. ii \ \ _ ® — 0 / \ / g > < a 2 \ - \ [ f E [ 1 \ \ \ e m i & 2 \ / f � z ~ \ / N 3 R t \ 13 ° ' / / \ [ : ] I / N ! 7 o 2 \ ; K � 9 9 { / m / / / 3 m 2 % > > B •/ / ® � \ ® 0 J * a 3 co / < n \ 10 - 9 ( « ƒ s 6 m O \ gq 2 p 2 m \ ƒ § « g ° a O '1 ( g E c m & ƒ / � ? 1- \ / \ O CO 7 / 0 0 : \ I { \ I 3 7 CD 0 o ® a ( � / 0 % I ƒ = 2 0 \ ( ; & ( ( E = f @ o \ - � % CD / = IIIII < a 4111, jz In Ln In o so Ln -HrI , y4-3I I D o CD p 0 o +, .,.1 N N RI yi I I H Q I I O O a N N C7 In p U a z w U H fa w m x w '- -H a) RS w 0 C o. ccnn o ,w w� 4-1 H ° ED 0 o 0 •lJ u a7 N 0 0 M N O a Q' a) (ri +) . -r1 R, +) a) o uO N CO0 N w u 1 00 04 n-) r) -H pI WCV a 3 U C' v * N O O * .--I 03 * RI o o CD 0 oN * nCV -P Ln o I ri . * cn ,-. C U 'O * .H-a ccnn d- W r-- H U al a R, + cn -H • (Y, N z° z H * O FC H • 0 Cl-. ~ * C 0 0 N * ~ > 0 + U rn ro *k 1 W .- ) a 1� cr a N U] W N 1-4 O H H O O� z m .0 G.i H W 0 3 C `�L, ~ a) U m 01 0 N a V) -H cn 61 .,.{ 3 0 a 0 o 0 Hni 10 ico 0.1 .�-I w 1O '4 Z .O W o o a a 4-1 H �' \ •,,,! CO ° U '' '' ro r1 * a) a 0 a >. a 0 o q a rt a aa) ro rov H tea) z O 1O a) C 0 U > Z r.[; U P: ri 4 CITY OF WATERLOO 4-itt Al ef(?12111,- Council Communication City Council Meeting: May 29th, 2012 Prepared: May 21rd, 2012 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Permission to bid and set date of hearing for Uniform and Equipment purchases for the Police Department. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Approve permission to bid and set date of hearing to receive and file bids for Uniforms and Equipment for June 18th, 2012. Summary Statement: We received approval from the Finance and Public Safety Committee's to proceed with this bid process. We would like to set the date of hearing for June 18th, 2012. Expenditure Required: Yes Source of Funds: Uniforms are purchased out of the General Fund Policy Issue: None Alternative None Background Information: None \ ��: STY ` WATERLOO , 1 OWA .�111,7"//� WATERLOO POLICE DEPARTMENT T.m 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4339 Fax(319)291-4332 dD� DANIEL I.TRELKA • Director of Safety Services ferloo Thursday May 24, 2012 Mayor BUCK CLARK Galls LLC 1340 Russell Cave Rd COUNCIL Lexington, KY 40505 MEMBERS , Dear Sir or Madam: DAVID The Waterloo Police Department is presently seeking competitive sealed bids for the JONES upcoming fiscal year, (July 1, 2012 through June 30,2013). These bids are for Ward 1 department uniform and accessories needs. CAROLYN COLE If your business is interested in bidding on these items,please send your bid to the Ward 2 City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by Noon on Monday, June 18th, 2012. HAROLD GETTY Ward 3 All bids must be sealed and clearly marked,Bid Proposal For Police Uniforms,FY 13. Bids will be opened at the Waterloo City Council Meeting on Monday, June 18th, QUENTIN M. 2012 and acted upon at a later session. HART Ward 4 Thank you for your attention to this request. RON WELPER Sincerely, Ward 5 BOB r"- t 911\1,.1,k GREENWOOD At-Large Dave Mohlis STEVE Captain SCHMITT Waterloo Police Department At-Large mohlisd(&,waterloopolice.com C: City Clerk CFO Finance Poo,. d ., CITY WEBSITE:www.cityofwaterlooiowa.corn 'S 31`4A'' WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer i� ta*h4 hli Gil\\` � .s`;• O WATERLOOl 010��t' .( WATERLOO POLICE DEPARTMENT 4-: 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4339 Fax(319)291-4332 DANIEL 7.TRELKA • Director of Safety Services erIoo Thursday May 24, 2012 Mayor BUCK CLARK Palace Clothiers 2110 Kimball Ave COUNCIL Waterloo, Iowa 50702 MEMBERS Dear Sir or Madam: DAVID The Waterloo Police Department is presently seeking competitive sealed bids for the JONES upcoming fiscal year, (July 1,2012 through June 30, 2013). These bids are for Ward 1 department uniform and accessories needs. CAROLYN COLE If your business is interested in bidding on these items, please send your bid to the Ward 2 City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by Noon on Monday, HAROLD June 18th, 2012. GETTY Ward 3 All bids must be sealed and clearly marked,Bid Proposal For Police Uniforms,FY 13. Bids will be opened at the Waterloo City Council Meeting on Monday, June 18th, QUENTIN M. 2012 and acted upon at a later session. HART Ward 4 Thank you for your attention to this request. RON WELPER Sincerely, Ward 5 BOB GREENWOOD At-Large Dave Mohlis STEVE Captain sCI-MITT Waterloo Police Department At-Large mohlisd0,waterloopolice.com C: City Clerk CFO Finance r CITY WEBSITE:www.cityofwaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer N. WATERLOO , IOWA 11/116011 „ WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4339 Fax(319)291-4332 w~� DANIEL J.TRELKA • Director of Safety Services e?ttrioo ' Thursday May 24, 2012 Mayor BUCK CLARK Wertjes Uniforms 219 East 11th Street COUNCIL Cedar Falls, Iowa 50613 MEMBERS Dear Sir or Madam: DAVID The Waterloo Police Department is presently seeking competitive sealed bids for the JONES upcoming fiscal year, (July 1, 2012 through June 30, 2013). These bids are for Ward 1 department uniform and accessories needs. CAROLYN COLE If your business is interested in bidding on these items, please send your bid to the Ward 2 City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by Noon on Monday, HAROLD June 18th, 2012. GETTY Ward 3 All bids must be sealed and clearly marked, Bid Proposal For Police Uniforms,FY 13. Bids will be opened at the Waterloo City Council Meeting on Monday, June 18th, QUENTIN M. 2012 and acted upon at a later session. HART Ward 4 Thank you for your attention to this request. RON WELPER Sincerely, Ward S BOB GREENWOOD At-Large Dave Mohlis STEVE Captain SCHMITr Waterloo Police Department At-Large mohlisd a,waterloopolice.com C: City Clerk CFO Finance CITY WEBSITE:www.cityofwateriooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF VTATERLOOv IOWA /41,45ra A 'err a �vrxau.rBse. WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4339 Fax(319)291-4332 DANIEL J TRELKA • Director of Safety Services Thursday May 24, 2012 Mayor BUCK CLARK Carpenter Uniform Co. 5801 Thorton Ave COUNCIL Des Moines, Iowa 50321 MEMBERS Dear Sir or Madam: DAVID The Waterloo Police Department is presently seeking competitive sealed bids for the JONES upcoming fiscal year, (July 1,2012 through June 30, 2013). These bids are for Ward I department uniform and accessories needs. CAROLYN COLE If your business is interested in bidding on these items,please send your bid to the Ward 2 City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by Noon on Monday, HAROLD June 18th, 2012. GETTY Ward 3 All bids must be sealed and clearly marked, Bid Proposal For Police Uniforms, FY 13. Bids will be opened at the Waterloo City Council Meeting on Monday, June 18th, QUENTIN M. 2012 and acted upon at a later session. HART Ward 9 Thank you for your attention to this request. RON WELPER Sincerely, Ward 5 BOB GREENWOOD r �l At-Large Dave Mohlis STEVE Captain SCHMITT Waterloo Police Department At-Large mohlisdna waterloopolice.com C: City Clerk CFO Finance 40 ° w CITY WEBSITE:www.cityofwaterlooiowa.corn rL�" vivo WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer �►_111- 11i-, :' WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4339 Fax(319)291-4332 d^ DANIEL J.TRELKA • Director of Safety Services rl Thursday May 24, 2012 Mayor BUCK CLARK Uniform Den 1309 5th Ave. COUNCIL Moline, IL 61265 MEMBERS Dear Sir or Madam: DAVID The Waterloo Police Department is presently seeking competitive sealed bids for the JONES upcoming fiscal year, (July 1, 2012 through June 30, 2013). These bids are for Ward 3 department uniform and accessories needs. CAROLYN COLE If your business is interested in bidding on these items,please send your bid to the Ward 2 City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by Noon on Monday, HAROLD June 18th, 2012. GETTY Ward 3 All bids must be sealed and clearly marked, Bid Proposal For Police Uniforms,FY 13. Bids will be opened at the Waterloo City Council Meeting on Monday, June 18th, QUENTIN M. 2012 and acted upon at a later session. HART Ward 4 Thank you for your attention to this request. RON WELPER Sincerely, Ward 5 BOB GREENWOOD At-Large Dave Mohlis STEVE Captain SCHMITT Waterloo Police Department At-Large mohlisd@waterloopolice.com C: City Clerk CFO Finance CITY WEBSITE:www.cityofwaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BID PROPOSAL FY 13 UNIFORMS AND ACCESSORIES CITY OF WATERLOO,IOWA POLICE DEPARTMENT PREAMBLE The undersigned being a corporation existing under the laws of the State of Iowa;a partnership consisting of the following partners: , or an individual doing business as being familiar with the specifications affecting the cost of this commodity,hereby offers to furnish said commodity to the City of Waterloo Police Department,715 Mulberry Street,Waterloo, Iowa, 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the City Clerk,City of Waterloo,715 Mulberry Street,Waterloo,Iowa, until NOON, on the 18th Day of June 2012. Any bids submitted after the specified time and date shall be rejected. SPECIFICATIONS The bidder proposes to deliver,F.O.B., City of Waterloo Police Department,Property Section, 715 Mulberry Street,Waterloo, Iowa, 50703,winter uniforms and accessories, and summer uniforms and accessories. 1. Male Uniform Trousers- Regular a. Fechheimer brand, style 39400 or equivalent b. Tropical weight c. Poly rayon blend d. LAPD blue e. No stripe f. Front zipper 2. Female Uniform Trousers-Regular a. Fechheimer brand, style 39450 or equivalent b. Tropical weight c. Poly rayon blend d. LAPD blue e. No stripe f. Front zipper 1 3. Male Uniform"Cargo"Type Pants a. Fechheimer brand, style 39300 or equivalent b. LAPD blue, tropical weight c. Poly/Cotton or Poly/Rayon blend d. No stripes e. Front zipper f. "Cargo"type side pockets 4. Female Uniform"Cargo"Type Pants a. Fechheimer brand, style 39350 or equivalent b. LAPD blue,tropical weight c. Poly/Cotton or Poly/Rayon blend d. No stripes e. Front zipper f. "Cargo"type side pockets 5. Male Uniform Shirt-Long Sleeve a. Fechheimer brand, style 47W6686 or equivalent b. LAPD blue, all weather tropical c. 65%polyester/35%rayon d. Epaulets e. Badge tabs f. Velcro closures on pocket tabs g. Collar stays-permanent h. Seven(7)permanent military creases i. Waterloo Police shoulder patch sewn one inch(1")below the top seam on each sleeve j. Sergeant chevrons(if required)sewn one inch(1")below the Waterloo Police shoulder patch on each sleeve 2 6. Female Uniform Blouse-Long Sleeve a. Fechheimer brand, style 104W6686 or equivalent b. LAPD blue, all weather tropical c. 65%polyester/35%rayon d. Epaulets e. Badge tabs f. Velcro closures on pockets g. Collar stays-permanent h. Seven(7)permanent military creases i. Waterloo Police shoulder patch sewn one inch(1")below the top seam on each sleeve j. Sergeant chevrons(if required)sewn one inch(1") below the Waterloo Police shoulder patch on each sleeve k. Waist darts 7. Male Uniform Shirt-Short Sleeve a. Fechheimer brand, style 97R6686 or equivalent b. LAPD blue, all weather tropical c. 65%polyester/35%rayon d. Epaulets e. Badge tabs f. Velcro closures on pocket tabs g. Collar stays-permanent h. Open collar design i. Seven(7)permanent military creases j. Waterloo Police shoulder patch sewn one inch(1")below the top seam on each sleeve k. Sergeant chevrons (if required) sewn one inch(1")below the Waterloo Police shoulder patch on each sleeve 3 8. Male Uniform Polo Shirt—Short Sleeve a. Elbeco brand tactical polo, style Ufx or equivalent b. LAPD blue c. 100%Polyester 9. Female Uniform Blouse- Short Sleeve a. Fechheimer brand, style 154R6686 or equivalent b. LAPD blue, all weather tropical c. 65%polyester/35%rayon d. Epaulets e. Badge tabs f. Velcro closures on pocket tabs g. Collar stays-permanent h. Open collar design i. Seven(7)permanent military creases j. Waterloo Police shoulder patch sewn one inch(1")below the top seam on each sleeve 1. Sergeant chevrons(if required)sewn one inch(1")below the Waterloo Police shoulder patch on each sleeve m. Waist darts 10. Female Uniform Polo Shirt— Short Sleeve a. Elbeco brand tactical polo, style Ufx or equivalent b. LAPD blue c. 100%Polyester 11. Uniform Jacket-Winter Weight a. Propper brand,Defender Delta Drop Panel, Style#F5472-75-450-###or equivalent b. Dark Navy,waist length c. Breathable/water resistant, outer shell (waterproof, windproof, breathable lining engineered to keep you warm and dry in all weather conditions) 4 d. Wind resistant shell, high performance sleeve to provide an unprecedented range of motion. e. Propper Defender Echo Soft shell liner and stand-alone Style#F5474-07-001- jackett3' ### that can be worn as a lightweight jacket or equivalent. Storage pockets on removable liner. £ Heavy duty zipper,two-way bellows pockets. Double storm flap with full zip to neck collar,inside zipper storage pockets. g. Hidden agenda flaps(Police) h. Epaulets i. Waterloo Police embroidered badge sewn on left side centered above pocket replacing badge tab, as well as the soft shell liner. j. Waterloo Police patch sewn one inch(1")below the top seam on each sleeve,as well as the soft shell liner. k. Sergeant chevrons(if required)sewn one inch(1")below the Waterloo Police shoulder patch on each sleeve, as well as the soft shell liner. 12. Uniform Jacket-Winter Weight a. 5-11 Brand, 5 in 1 jacket, style#48017-724-Navy or equivalent b. Dark Navy,waist length c. Breathable/water resistant outer shell (waterproof, windproof, breathable lining engineered to keep you warm and dry in all weather conditions) d. Wind resistant shell,high performance sleeve to provide an unprecedented range of motion. e. Removable composite liner of warm non-pill micro fleece and 100g of thinsulate quilted to nylon. Storage pocket on removable liner, pit zips allow increased ventilation. Long zippered side vents for quick access to equipment f. Heavy duty zipper, two-way front fleece lined bellows pockets. Double storm flap with full zip to neck collar, inside zipper storage pockets. g. Hidden agenda flaps(Police) h. Epaulets i. Waterloo Police embroidered badge sewn on left side centered above pocket replacing badge tab j. Waterloo Police patch sewn one inch(1")below the top seam on each sleeve 5 k. Sergeant chevrons(if required)sewn one inch(1")below the Waterloo Police shoulder patch on each sleeve 13. Uniform Jacket-Summer Weight a. Blauer Brand,Ike, style 6045,reversible Hi-Vis,or equivalent b. Navy blue lightweight nylon c. Waist length d. Breathable/water resistant e. Heavy duty zipper f. Waterloo Police embroidered badge sewn on left side centered above pocket replacing badge tabs g. Two(2)front pockets box pleated with scalloped flaps h. Epaulets i. Inside pocket j. Waterloo Police patch sewn one inch(1")below the top seam on each sleeve k. Sergeant chevrons(if required)sewn one inch(1")below the Waterloo Police shoulder patch on each sleeve 14. Uniform Rain Coat-Long a. Blauer Brand, style 26991 or equivalent b. Reversible, low key black and blaze orange c. Nylon-waterproof d. Both sides-snap closure e. Zipper f. Slash pockets g. Raglan sleeves 15. Uniform Rain Cover for Uniform Hat a. Blauer brand, style 107 or equivalent b. Reversible, low key black and blaze orange c. Nylon-waterproof 6 16. Uniform Hat-Dress a. Midway brand, style F-101 or equivalent b. Frame-open mesh c. Navy blue, detachable hat,eight(8)point elastic 17. Uniform Hat-winter a. Blauer brand, style 5111 or equivalent b. Acrylic pile fur peak and neck warmer c. Navy blue nylon d. Interlined with quilted fiberglass e. Chin strap 18. Uniform Tie a. S.Broome brand or equivalent b. Clip-on tie c. Black d. 100%polyester e. Metal clip-choke free 19. Non-Uniform Blazer(Male and Female) a. Hardwick brand, style 13-1 or equivalent b. 55%polyester/45%wool c. Two(2)button single breasted d. Patch pocket e. Inside pockets f. Color-navy g. Exterior breast pocket 20. Non-Uniform Slacks-Male a. Edwards brand, style 2750-09 or equivalent 7 b. Polyester/wool blend c. Plain front d. Belt loops e. Two(2)front pockets f. Two(2)rear pockets g. Color-gray 21. Non-Uniform Slacks-Female a. Edwards brand, style 2750-09 or equivalent b. Polyester/wool blend c. Plain front d. Belt loops e. Two(2)front pockets f. Two(2)rear pockets g. Color-gray 22. Male Work Trousers a. RedKap brand, style PT1ONV or equivalent b. Navy blue c. Perma press d. Poly/cotton e. Tropical weight(11 oz.) f. Front zipper g. Two(2)front pockets h. Two-(2)back pockets 23. Male Work Shirt-winter a. RedKap brand, style SP14NV or equivalent b. Navy blue 8 c. Perma press d. Poly/cotton e. Two(2)pockets f. Long sleeves 24. Male Work Shirt- summer a. RedKap brand, style SP24NV or equivalent b. Navy blue c. Perma press d. Poly/cotton e. Two(2)pockets f. Short sleeves 25. Female Work Trousers a. RedKap brand, style PT11NV or equivalent d. Navy blue c. Perma press d. Poly/cotton e. Tropical weight(11 oz.) f. Front zipper g. Two(2)front pockets h. Two-(2)back pockets 26. Female Work Shirt-winter a. RedKap brand, style SP13NV or equivalent b. Navy blue c. Perma press d. Poly/cotton e. Two(2)pockets 9 f. Long sleeves 27. Female Work Shirt- summer a. RedKap brand, style SP23NV or equivalent b. Navy blue c. Perma press d. Poly/cotton e. Two(2)pockets f Short sleeves 28. Male Dress Coat a. Fechheimer brand, style 38800 or equivalent b. 100%Polyester, single breasted c. LAPD blue d. Fully lined with 4-button front and notched lapels e. Two box pleated breast pockets with scalloped flaps f. Two lower simulated pockets with scalloped flaps g. Back center vent design h. Shoulder pads and coat front tailoring to enhance shape of the coat i. Inside breast pocket and lined inside sweat shield j. Lined inside sweat shields k. Badge tab 1. Cross-stitched shoulder straps 29. Female Dress Coat a. Fechheimer brand, style 38833 or equivalent b. 100%Polyester, single breasted c. LAPD blue 10 d. Fully lined with 4-button front and notched lapels e. Two box pleated breast pockets with scalloped flaps f. Two lower simulated pockets with scalloped flaps g. Back center vent design h. Shoulder pads and coat front tailoring to enhance shape of the coat i. Inside breast pocket and lined inside sweat shield j. Lined inside sweat shields k. Badge tab 1. Cross-stitched shoulder straps The bidder shall indicate any and all deviations from the published specifications. All Waterloo Police Officers will present a Waterloo Police Department Uniform Requisition form to the vendor prior to measuring or fitting for any uniforms or accessories needed. a. The vendor shall not fill any orders without a Waterloo Police Department Uniform Requisition form being presented by a police officer of the Waterloo Police Department. Merchandise ordered without a requisition form will not be accepted or paid for. b. The vendor shall not honor or complete delivery on any Waterloo Police Department Uniform Requisition form presented to the vendor by a police officer later than thirty(30)calendar days from the date of issue. The vendor shall appropriately and accurately measure,size,and fit each individual Waterloo Police Officer to insure an adequate,neat, and proper fit of any and all uniforms and accessories ordered. All subsequent fittings shall be in Waterloo at the business address of the successful bidder,or in the case of a successful bidder from outside of Waterloo,at an address mutually agreed upon by the Police Department and the successful bidder from outside of Waterloo. All subsequent fittings, tailoring, or alterations shall be performed on an"as needed"basis and shall be completed within a one(5)day period of time. The cost of any and all subsequent fittings,tailoring, or alterations needed to assure proper fit of the uniforms shall be at no additional cost to the Waterloo Police Department. The cost of sewing the Waterloo Police shoulder patch,sergeant chevrons,nametags,and breast badge on the specified uniform jackets or shirts shall be included in the bid price. The vendor shall maintain a sufficient inventory to fill the daily uniform needs and shall guarantee delivery of larger uniform orders within thirty(30)days from date of order. In the event the existing vendor does not retain the uniform bid,the successful bidder will purchase a maximum of$2,500.00 of uniform inventory from the existing vendor, at the actual cost to the existing 11 vendor, after establishing proof of purchase price and date of purchase. Bidders,upon request of the Waterloo Police Department,shall provide a sample for inspection by the Waterloo Police Department of any and all uniforms and accessories bid. Prices quoted shall be good for fiscal year 2013 (July 1,2012 -June 30,2013). The Waterloo Police Department shall purchase the shoulder patches, nametags, breast badge and sergeant chevrons and will provide them to the vendor. The Waterloo Police Department shoulder patches,breast badge and chevrons shall remain the property of the Waterloo Police Department. In the event the existing vendor does not retain the uniform bid, any and all Waterloo police shoulder patches,breast badge and sergeant chevrons shall be returned to the Waterloo Police Department. Uniforms and accessories, to maintain uniformity, must be of the same quality and identical color to those presently being issued. Bidders may obtain sample uniforms and accessories from the Waterloo Police Department,Property Section,715 Mulberry Street,Waterloo, Iowa, 50703. The vendor shall deliver all requisitioned clothing items to the Waterloo Police Department,Property Section. At time of delivery, the vendor shall provide an itemised billing for all clothing delivered. This billing shall include the Waterloo Police Department requisition number, name of officer for whom the clothing was requisitioned,and full price of item(s)delivered. GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be sealed and submitted to the City Clerk's Office in a sealed envelope clearly marked as follows: "BID PROPOSAL FOR POLICE UNIFORMS FY 13" The name of the business submitting the bid must also be clearly marked on the envelope. All bids must meet or exceed minimum specifications as previously defined. Bids that do not meet or exceed the minimum specifications, as determined by the City, shall be rejected. All bid prices, upon submission by bidder, are recognized by the City and vendor to be irrevocable for the minimum of thirty(30)calendar days from date of bid opening. Sealed bid proposals will be received by the City of Waterloo, City Clerk's Office, 715 Mulberry Street, Waterloo, Iowa 50703, until Noon, June 18th, 2012. Any bid submitted after the specified time shall be rejected. OPENING AND ACCEPTANCE OF BIDS Sealed bid proposals will be opened at the Waterloo City Council Meeting on June 18th, 2012, during the regularly scheduled City Council Meeting. Bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at a later time,which shall then be established. Standard procedure dictates that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid or part thereof that is either considered not to 12 be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds minimum specifications. The City of Waterloo,Iowa reserves the right to reject any and all bids. Upon acceptance of the bid, a purchase order mailed or delivered to the undersigned vendor which is accompanied by a copy of this proposal bearing the City Clerk's signature shall constitute acceptance of the bid and,therefore,be a legal binding agreement. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance of which the City at the time of purchase had knowledge. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement,without notice,if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. BID PRICES The bidder proposes to meet or exceed the specifications for the below quoted price. 1. Male Uniform Trousers-Regular Brand Name $ each 2. Female Uniform Trousers-Regular Brand Name $ each 3. Male Uniform"Cargo"Type Pants Brand Name $ each 4. Female Uniform"Cargo"Type Pants Brand Name $ each 5. Male Uniform Shirt-Long Sleeve Brand Name $ each 6. Female Uniform Blouse-Long Sleeve Brand Name $ each 7. Male Uniform Shirt-Short Sleeve Brand Name $ each 8. Male Uniform Polo Shirt—Short Sleeve Brand Name $ each 9. Female Uniform Blouse-Short Sleeve Brand Name $ each 10. Female Uniform Polo Shirt—Short Sleeve Brand Name $ each 13 11. Uniform Jacket-Winter Weight Brand Name $ each 12. Uniform Jacket-Winter Weight Brand Name $ each 13. Uniform Jacket- Summer Weight Brand Name $ each 14. Uniform Rain Coat-Long Brand Name $ each 15. Uniform Rain Cover for Uniform Hat Brand Name $ each 16. Uniform Hat-Dress Brand Name $ each 17. Uniform Hat-winter Brand Name $ each 18. Uniform Tie Brand Name $ each 19. Non-Uniform Blazer(Male and Female) Brand Name $ each 20. Non-Uniform Slacks(Male) Brand Name _ $ each 21. Non-Uniform Slacks(Female) Brand Name $ each 22. Male Work Trousers Brand Name _ $ each 23. Male Work Shirt-winter Brand Name $ each 24. Male Work Shirt-summer Brand Name $ each 25. Female Work Trousers Brand Name _ $ each 26. Female Work Shirt-winter Brand Name $ each 27. Female Work Shirt-summer Brand Name $ each 14 28. Male Dress Coat- Brand Name $ each 29. Female Dress Coat- Brand Name $ each List all deviations from the published specifications as part of this bid: PAYMENT PROCEDURE The vendor shall bill the City of Waterloo, Police Department every thirty (30) days for all uniforms and accessories delivered to the Police Department during the preceding thirty(30)days. The City of Waterloo Police Department,715 Mulberry Street,Waterloo,Iowa,50703 shall make payment,in it's entirety within thirty(30)days of receipt of invoice after acceptance of goods or services for the preceding thirty(30)day period. This bidder,having fully read this document,hereby acknowledges that this bid proposal completely reflects the total bid as contained herein. BY: Company Name Title: Address Date: City, State, &Zip Code Telephone: Fax: ATTEST: DATE: City Clerk 15 • Purchase of Uniforms and Equipment for Police Department June 18, 2012 Bid Tab Bid Security Not Required Bidder Bid Amount Carpenter Uniform Co. 5801 Thornton Avenue *.cvrI Des Moines, IA 50321 Wertjes Uniforms 219 E. 11th Street Cedar Falls, IA 50613 //1. . CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT . ..�„„+�D 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 drIlpO " NOEL C.ANDERSON,Community Planning&Development Director Council Communication /� J Mayor City Council Meeting: une 12ak1 fLJJ 'NS119— BUCK CLARK Prepared: May 30, 2012 Dept. Head Signature: � ( ( ( � i�� # of Attachments: O rd tna is . A. 5l COUNCIL MEMBERS SUBJECT: Resolution setting date of hearing as June 18, 2012 to approve a Do ED request by Aaron Olson to rezone 0.63 acres located at 1150 Pleasant Valley Drive, Ward l from "R-2" One and Two Family Residence District to "R-2, C-Z" Conditional Zoning One and Two Family Residence District, to allow for the establishment of a CAROLYN photography studio within the home. COLE Ward 2 Submitted by: Noel Anderson, Community Planning and Development Director HAROLD Ward 3Y Recommended City Council Action: Set a date of public hearing on the rezoning request and publish an official notice pertinent to the requested rezoning. QUENTIN HART Ward a Summary Statement: Transmitted herewith is a request set a date of hearing to approve request to rezone 0.63 acres to "R-2, C-Z" Conditional Zoning One and RON Two Family Residence District to allow the applicant to operate a photo studio in WEB PER their home, subject to the following conditions: War5 BOB 1. The applicants abide by the conditions of the Home Occupation section of GREENWOOD the Zoning Ordinance, which include but are not limited to regulation of the At-Large signage, outside storage, traffic, utilities, employment restrictions, etc. STEVE 2. No additional parking shall be added to the existing driveway. SCHMITT At-Large 3. Any lights shall not shine on adjacent properties. 4. Hours of operation for studio appointments shall be restricted to 7:00 a.m. to 8:00 p.m. Expenditure Required: None Source of Funds: N/A Policy Issue: Rezone/Land Use CITY WEBSITE: www. FORerOUia.us WE'RE WORKING YOU! An Equal Opportunity/Affirmative Action Employer Legal Description: AUDITOR WHITNEY ROAD PLAT CASTLE HILL WATERLOO PART OF LOT 17 BEGINNING AT A POINT ON WEST LINE LOT 17 THAT IS 249.06 FEET NORTH OF SOUTHWEST CORNER OF LOT 17 THAN CONTINUING NORTH ALONG SAID WEST LINE 200 FEET THAN EASTERLY TO A POINT ON EAST LINE LOT 17 THAT IS 458.22 FEET NORTH OF SOUTHEAST CORNER LOT 17 THAN SOUTH 219.4 FEET ALONG EAST LINE THAN WEST TO THE POINT OF BEGINNING Background Information: The applicants are requesting the rezone in order to use their home as a photo studio. The applicants have indicated that they will meet the home industry standards of the Zoning Ordinance. However, the Zoning Ordinance specifically cites photo studios and photo labs as examples of uses that do not qualify as home occupations. Staff would note that photo studios and labs are not allowed as a home occupation due mainly to the potential traffic that could be generated. In addition, Staff would have concerns with both parking and signage in a residential neighborhood. The applicants have indicated that they operate by appointment only and parking would not be an issue. Staff would ask that no additional parking areas are added as the existing drive would appear to be sufficient and that signage would be limited to a nameplate sign that typically would be allowed with a home occupation. The applicants have indicated that they will not have a dark room or do photo development in the house. Some consideration could be given as to the Zoning Ordinance should be amended to no longer prohibit a photo studio as a home occupation, as long as all other home occupation guidelines are met. At their May 1, 2012 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the request with the conditions that the applicants abide by the conditions of the Home Occupation section of the Zoning Ordinance, which include but are not limited to regulation of the signage, outside storage, traffic, utilities, employment restrictions, etc; no additional parking shall be added to the existing driveway, any lights shall not shine on adjacent properties, and hours of operation for studio appointments shall be restricted to 7:00 a.m. to 8:00 p.m. The applicant originally wanted the studio to be contained in his basement, but could not meet commercial building code in a residential basement. The applicant has since proposed to contain the studio in a residential style addition to the home. The applicant has also proposed constructing a turnaround for his drive. Staff believes that as the addition to the home and drive appear to be residential in nature, it would not appear to impact the conditions placed by the Planning and Zoning Commission. cc: Noel Anderson,Community Planning&Development Director Path: \\Alomain\waterloo\USERS\Planning\Adam\Council Letters\letter Rezone from R•2 to R•ZCZ for photo studio at 1 150 Pleasant Dr 6.4.12.doc May 1,2012 REQUEST: Request to rezone 0.63 acres located at 1150 Pleasant Valley Drive, from "R-2" One and Two Family Residence District to "R-2, C-Z" Conditional Zoning One and Two Family Residence District, to allow for the establishment of a photography studio within the home. APPLICANT: Aaron Olson, 1150 Pleasant Valley Drive, Waterloo, IA 50701 . GENERAL The applicant is requesting to allow them to operate a photo studio DESCRIPTION: in the basement. IMPACT ON It would appear that the rezone could have a negative impact upon NEIGHBORHOOD & the surrounding area or other surrounding land uses if proper SURROUNDING conditions were not in place, as it could increase the traffic in an LAND USE: existing residential area. VEHICULAR & It would appear the proposed rezone could have a negative impact PEDESTRIAN on traffic conditions by increasing traffic in a residential TRAFFIC neighborhood. The applicants have noted that they operate by CONDITIONS: appointment only and their business would not increase traffic any more than typically seen in a residential neighborhood. RELATIONSHIP TO The Trolley Trail is located 600 feet north of the site in question. RECREATIONAL TRAIL PLAN: ZONING HISTORY The site in question is zoned "R-2" One and Two Family Residence FOR SITE AND District and has been zoned as such since the adoption of the IMMEDIATE VICINITY: Zoning Ordinance. Surrounding properties are similarly zoned and are used for single-family homes, or duplexes. DEVELOPMENT The surrounding area is comprised of primarily single-family homes HISTORY: principally constructed in the 1960's. BUFFERS/ With rezoning of the land to allow for a commercial use, it could be SCREENING looked at to require additional screening, however, additional REQUIRED: screening may not be needed if the property is primarily maintained with residential character. DRAINAGE: Rezoning of the land would not appear to have a negative impact upon the drainage in the surrounding area as the requested use would take place within the existing home. FLOODPLAIN: The property in question is located within the Zone X and not within a special flood hazard area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. PUBLIC /OPEN Castle Bluffs Park is located 500 feet northeast of the site in SPACES/ SCHOOLS: question. UTILITIES: WATER, SANITARY SEWER, There is an 8" sanitary sewer, along the west property line and a 10" STORM SEWER, ETC. sanitary sewer line and 42" storm sewer line located within Pleasant Valley Drive. RELATIONSHIP TO The Future Land Use Map designates this area as Low Density COMPREHENSIVE Residential, which would not appear to be in conformance with the 5.1.12 Rezone R2 to R2,CZ—1150 Pleasant Valley Olson Photo Shop Page 1 of 3 1 May 1,2012 LAND USE PLAN: request unless the photo studio meets home industry standards. The rezone request is within the Primary Growth Area. STAFF ANALYSIS — The applicants are requesting the rezone in order to use the ZONING basement of their home as a photo studio. The applicants have ORDINANCE: indicated that they will meet the home industry standards ofthe Zoning Ordinance. However, the Zoning Ordinance specifically cites photo studios and photo labs as examples of uses that do not qualify as home occupations. The applicants have obtained a building permit to renovate the basement and completed a substantial amount of work. The issue was brought to the attention of the Planning and Zoning Department by the building inspector, who noticed the improvements appeared to be for a business during his inspection. Staff would note that photo studios and labs are not allowed as a home occupation due mainly to the potential traffic that could be generated. In addition, Staff would have concerns with both parking and signage in a residential neighborhood. The applicants have indicated that they operate by appointment only and parking would not be an issue. Staff would ask that no additional parking areas are added as the existing drive would appear to be sufficient and that signage would be limited to a nameplate sign that typically would be allowed with a home occupation. The applicants have indicated that they will not have a dark room or do photo development in the house. Some consideration could be given as to the Zoning Ordinance should be amended to no longer prohibit a photo studio as a home occupation, as long as all other home occupation guidelines are met. STAFF ANALYSIS — SUBDIVISION There is platting required as a part of this request. ORDINANCE: STAFF Therefore, staff recommends that the request to "R-2" One and Two RECOMMENDATION: Family Residence District to "R-2, C-Z" Conditional Zoning One and Two Family Residence District, to allow for the establishment of a photography studio within the home be approved for the following reasons: 1. The proposed rezone area is not in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as low density residential but would appear to have minimal impact if the home occupation standards are met. 2. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 3. With the proper conditions, the use as a photo studio would not appear to have a negative impact on the neighborhood or traffic conditions. 5.1_12 Rezone R2 to R2,CZ—1150 Pleasant Valley Olson Photo Shop Page 2 of 3 2 May 1,2012 With the following conditions: 1. The applicants abide by the conditions of the Home Occupation section of the Zoning Ordinance, which include but are not limited to regulation of the signage, outside storage, traffic, utilities, employment restrictions, etc. 2. No additional parking shall be added to the existing driveway. 3. Any lights shall not shine on adjacent properties. 4. Hours of operation for studio appointments shall be restricted to 7:00 a.m. to 8:00 p.m. 5.1.12 Rezone R2 to R2,CZ—1150 Pleasant Valley Olson Photo Shop Page 3 of 3 3 d • Request To Rezone 1150 PleasantyValley Drive t x . From "R-2" To "R-2, C-Z" For Photography Studio 4y Rr r 4 a R ._. ,.,. „:-.1,: ,7.. ,,:,- 4,,,i-- ,.,.t ii, . . : ..„. ...., 7..r. .„..,.. . . . . ,. .. . - - . . ,,.._ F+.Lk , . y j(e � $ .. _:;. , t " "1-e ' ' ' 14-4, it,..„ . . - 111111."Jit' . ',,,i... t ,4° : i,, ..• . . ,;., -7 ,,';-,t,--. .. . .. fi • y ^ Property Requesting To Be Rezoned illitieVO—'3 'I 1, §F �+ 'yam'. F _ ..z / tea° .. ' Pk*--' ,or lolik . . .,,_ ,- ..., 47-' s _%'"" - „�. & �1 g 4y A'` A�•goo so 0 iooe J a APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 I.APPLICATION INFORMATION: a. Applicant's name(please print): Ara r c n Q 1 Sow Address: 115 C, el eau.f 1/c, rp,,, Phone: 311.50 -1020,;3S ,Fax: City: t j„k I a. State: -2.11. Zip: s=7o b. Status of applicant: (a)Owner y/ (b)Other (CHECK ONE): If other explain: c. Property owner's name if different than above(please print): Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of property to be rezoned: //.50 f/t-'4.5 L00„4-ef loo J 7/4 S'( 7c71 • b. Legal description of property to be rezoned: .5 z= A 2IQ,.Lj,� \uil r,C Wh.;-\rey Rend Q\a; (pvilr Vyi11 lli0.}f, pa:k of 1,c4 11- 66C- A-1 A Pt O,%t LLF I-4- -1 ham* i5 X-Iq.6(4 C + / "�f s rAs ( r1-e Co i / +k (on-F N A tooci e aw C C.i- -714 A P 7 a N C ( . ., 41 i a ha 3- i s •" sF_ Cao- Lc } n- 7t) 5 a 6',y a 1Chi C h1-1.e 7t) iv c) r �e yak c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way): S- d. Area of Proposed Zoning Boundary(Excluding Right of Way): C. 63 Acres e. Current zoning: A- a. Requested zoning: •-- C Z f. Reason(s)for rezoning and proposed use(s)of property: -16 Allot.. Lr5 ncc>4 it)(or / 3 keti,e) :�, ot.t' how g. Conditions(if any)agreed to: h. Other pertinent information(use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process(separate from rezone request). The filing fee of$300 +$10 per acre($750 max)(payable to the City of Waterloo)is required(round amount down to nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process,with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four(4)months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. ignature of Applicant Date Signature of Owner Date 120.34 8 I- ao ea o W 0 2a = Z O tL <n OO Z Q a t w 8 F C 0 n ela Lot size 27442.8 eqft Existing House 1800 eqft New Addition 1166 Britt ar-o' fi New Addition I Camera Room Utility Existing House I?homin0l 1 Office § I: raonl Entrance `` (t Yawing Room a r ` n Existing Driveway1 J atNew eidw)ok CC _— -) L * „...e, '�� -' ►/1►„Ikv�I ,t r.- Turn around space to reduce tacking Into the street e Existing Driveway $ ? n L 130.17 ZO 03 ED p F- ❑ N Nag I;, I Ila,,1 i 11,�;, i 0,5 a o fl 1 € l ZeiI.i,:i1 . E al ( q ° O ZF 1;1 : cs sa r iD iiPl f ;iiiiiillliiil i / '� ' LLL N � r .. LLLm r I ip ;!1 ` LLL ii. LL alr,' r 1 : .-.210<I Iflfllffi1IllifllIfIll j` LLL coil(I, ' 0.d{ w OC - LLL 'IELa'li1!'f ;'; LLL W ;' LLL la I .LLL g f ,. ' 'i:•••.,,'. Iiiii I LLL LLL l 1 o LL `"' � ; i, • IIIlIII IIIHI11JUl�l Q �� = � .� 1 7t .i� �� uunnn�. -- ,,ii 1 it i in, 9g ()AIM NM I, Y O •��t' '. ilf1 I O .i- LA" il 11111110111110 d lllllfll ;ti,, ...ram E,E i s DZ-; , : . ,Ip . L w{p{p{C �'h W1 >1 N . ili w, I ' p i 7 r > i lc* ' . rl i I III t d 1 Ito �. �.� 1, s j!i 11 0 L Ill}�' Loo il 11 II-- ' +a WO Z I— iltAI o K a W Z+ r IL. 0� O M!.." f g.rs ag ' a ` }K 1` ,, guS -+A,D i' • 4. J '�Rr 2• - ., n a2.,' F P «sY y [ x ) i y3 + I xtitIliit } 4 k d gg P1 „ • ,, ; Yk ydtk,a ,>`, � ; i jt S} p f #/ .< r �i F : .9F g«. is .., .. :: , „ : : „ . , . it +yT.'y, r.€, .,--:-..,X 4 v n /'la. §. r}9 `1 �. {' d"a'�4's'g` k ram_ , .4 ,B - +�C'.nw+�e ,.. Ty P'� yN e M IYI 4 �-- F'M 1 .d Y>' -' a�Y!,R Ss . 4 - t ��y x 'v 3 , h a �F A;-� • t u , i.. K t aoar tP ' I y a , ,_. , , i. ' .Per . r '''',`,A. " -V j'.' ' Y • + 'a+�t,.�ylj,�r i ftc 9 f 8+'•s t^. `i ^ j'y 'a 1 .^K' a k". , a .. £ T ...'. - „ i 1 3 z o aA ^s. Y« 0 ' ,. , i' 0 Oa . ., , 4,a«:yea _i 1 gill n; r78, 4. 470 — i nn 4€ ., 4 t. ,u i y ..,--1,4.,„:-...:..:, -,........_ ,,,,_,,,,, . , ........st SPIEKER RD, 0 , wry `.. " a+ i 111110 R" I , Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8913-21-203-021 OLSON,CRYSTAL M OLSON,CRYSTAL M OLSON,AARON C OLSON,AARON C PDF No. Map Area Contract Buyer 1150 PLEASANT VALLEY DR 3 WWTLO-06 WATERLOO, IA 50701-0000 Property Address Current Recorded Transfer 1150 PLEASANT VALLEY DR Date Drawn Date Filed Recorded Document Type WATERLOO, IA 50701-0000 1/17/2012 1/18/2012 2012 013318 D SALES BUILDING PERMIT Date Amount NUTC/Type Date Number Amount Reason 1/17/2012279,900 NORMAL - 12 / Deed 4/10/2012 WA 01540 13,000 Ext-Remodel 2/29/2008254,900 NORMAL ARMS-LENGTH 3/6/2012 WA 00649 5,000 Bsmt Finish TRANSACTION - PRIOR 09 / Deed 10/6/2003 WA 2770 2,872 Deck/Patio 1/29/200324,000 VACANT LOTS - PRIOR 09/ Deed 7/9/2003 WA HA 0662 750 Fireplace ASSESSED VALUES/CREDITS Year Class 2012 R 100% Land Dwelling Building M/E Total Acres Value 25,200 246,760 0 0 271,960 0 Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building 'M/E Total Value 25,200 246.760 0 0 271,960 Year Class 2011 R 100% Land Dwelling Building M/E Total Acres Value 25,200 246,760 0 0 271,960 0 Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building M/E Total Value 12,789 125,235 0 0 138,024 Year Class 2010 R 100% Land Dwelling Building M/E Total Acres Value 32,030 228,880 0 0 260,910 0 Military Homestead Disabled Property Tax Agricultural Family Farm Credits Exemption Credit Veteran Credit Relief Credit Credit Credit Y Taxable Land Dwelling Building M/E Total Value 15,544 111,075 0 0 126,619 TAX INFORMATION ASSESSMENT YEAR 2010 PAYABLE 2011/2012 Tax 940001 -WATERLOO District Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 260,910 126,619 0 142.69322 $5,405.77 $5,276.00 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891321203021 7/31/2012 Black Hawk County Detailed Parcel Report Page 2 of 2 Nocorp 0 10 10 10 I$0.00 I Homestead Disabled Veteran Property Tax Relief Ag Family Farm Credit Credit Credit Corp $130.45 $0.00 Credit Credit $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL AUDITOR WHITNEY ROAD PLAT CASTLE HILL WATERLOO PART OF LOT 17 BEG AT A PT ON W LINE LOT 17 THAT IS 249.06 FT N OF SW COR OF LOT 17 TH CONT N ALONG SAID W LINE 200 FT TH ELY TO A PT ON E LINE LOT 17 THAT IS 458.22 FT N OF SE COR LOT 17 TH S 219.4 FT ALONG E LINE TH W TO THE PT OF BEG LAND Front Rear Basis 1 Side 2 Lot Area Acres _ ores x 27442.8 0.63 Rate Totals: 27442.8 0.63 DWELLING CHARACTERISTICS Type Style Single-Family / Owner Occupied 1 1/2 Story Frame Year Built Area Heat AC Attic 2003 1088 Yes Yes None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 7 0 4 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Brk Mold Carp/ Hdwd Exterior Walls Interior Finish Vinyl Drwl Roof Asph /Gable Non-Base Floor/Wall Pipeless Handfired Space Heaters Heating 0 Addtions Year Built Style Area Basement (SF) No Basement(SF) Heat AC Attic 2003 1 Story Frame _518 0 0 Yes Yes 0 1 Full Bath Type Count < 1 Toilet Room Fireplace 1 1/2 Story 1 Style rea Plumbing 1 Lavatory Prefab Porch 1S Frame 90 1 Shower Stall/Tub p 1 Whirlpool Bathroom O en Style Area DeckWood Deck- 304 Med GARAGES BASEMENT STALLS Year Built Style idth Length Area Basement Qtrs Over Area AC None 2003 Att Frame 0 0 826 0 None 0 0 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891321203021 7/31/2012 Ai\.,- CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 °garsoo ' NOEL C.ANDERSON,Community Planning&Development Director CouncilCommunication City Council Meeting: June 11, 2012 i 10 f�� Mayor Prepared: June 6, 2012 �-- BUCK Dept. Head Signature: CLARK # of Attachments: J COUNCIL MEMBERS SUBJECT: Resolution setting date of public hearing as June 18, 2012 to sell DAVID and convey real property for the development of multi-family housing within the JONES area generally bounded by the Cedar River and Sycamore Street, and E 8th Street Wards and the Union Pacific railroad tracks to Dolly James, LLC for$1.00, subject to the CAROLYN retention of utility and access easements over portions of the area to be conveyed. COLE Ward 2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD GETTY Recommended City Council Action:Approval. Ward 3 QUENTIN Summary Statement: Transmitted herewith is a request by Dolly James, LLC for HART the sale and conveyance of property to allow for construction of six 12-unit condos Ward 4 and six garage units on the property. The Council previously approved a development agreement with the applicant, which the development agreement RON provides for the sale and conveyance of the property in question for $1.00 and WELPER includes a minimum assessment agreement for the new development. Ward 5 BOB Expenditure Required: None GREENWOOD At-Large Source of Funds: N/A STEVE SCHMITT Policy Issue: Sale of Land At-Large Alternative: N/A Background Information: The City of Waterloo has owned this property for several years now, and has been looking for a developer to develop this property. Legal Description: See attached Exhibit"A". cc: Noel Anderson, Community Planning&Development Director. --file-- CITY www.cLwaterloo.ia.us WE'RE WORKING FOR YOU!An Equal Opportunity/Affirmative Action Employer 1 it, 40, / ?.... .. ,A iiii' • i _ r-z i' t. .w:L"" 1C;e1 `R Request for a Site Plan Amendment in the "R-4, R-P" n z Planned Multiple Residence District to allow for the :'T - `. Construction of a Multi-Family Housing Development i� . 1 .`,: c / , r • ir, -7 - 6 :TI4 Apr , ',•' �t F. "d 1 lc .4_ �'.` .,, ' '' 7 /''' %-.2,,,t,", -- ,,,:k / ,• -, -., . .. 4 ,,,4 � A 1.+�, / ,� ed� n� d / ,, , • .. .„ :.,,,..,4 4 -f ��0 aA �Y " ^�a�.;� .. N ' .. , ,V:111V.. Ai4t',....,.'''',‘1117:' ,46./!,,:',' w • Site Plan Amendment Area �� 5' • `, gy•m ' ._, .. ,- + �5` i i \*!;T' 0etY 5 Legend N\ >.. Feet / \\ Site Plan Amendment Area 150 75 0 50 1 x I I ` �- thi f �+ ten.... 1 I P .- - , ,,. t ,f.�.- _ iLi y o I 1 f ,'1 r j 3 w f m { I Ef I // `, I l . `r I ! r . �f r J € -, I i I J 8TH STREET cn D v K x O f r21 ^' m g R ggs.1 _'� _i g g 6 5 / of 1A1= g n O i °I I N2z ''o rK O Z = C - cn • •I llillll lllil 11111111ll llll'ii lilli hill l 111111111111111111111 l 111 Doc ID: 004753340005 Type: GEN Kind: SURVEY Recorded: 04/05/2012 at 10:50:18 At Fee Amt: $27.00 Pape I of 5 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER Fiie2012-0001834c Paul H.Helland,1107 Technology Parkway,Cedar Falls,Iowa 50613-6951,(319)-266-0161 -X-C`{..,I 04'G/o.f' •(or, dilY//IL111W111I a ` THIS PLAT OR gBBtV SI0 HAS BEEN REVIEWED BY DETAIL A (CITY/C N �� .z ��" �� elder 1"=3O' J ��la� � 7 SIGNATURE OF CRY/COUNTY) A y E N% fibs ;,`w ';1 ORDINANCE ADMINISTRATOR III,l iiliillea W 10 itilli. /"� �ttrxr `I SEE SHEET 2 FOR PROPOSED EASEMENTS U%� �N�,li.��\�,� SEE SHEET 3-5(EXHIBIT"A')FOR LEGAL DESCRIPTIONS /�`�//r�\R.�� PARCEL LETTER APPROVED BY COUNTY AUDITORS OFFICE i or ��—\` "` DEVELOPERS BRENT AHLSTROM&JAMS SULENTIC E NTIC �� PROPRIETOR: CITY OF WATERLOO FIB __ DATESOF SURVEY: 1/23,27/2012&2/1,2/2012 rri o UNION PACIFIC 1 4 RAILROAD rr, a CO SYCAMORE STREET a rrn FOUND NO.4 REBAR FOUND NO.4 REBAR ,4a-- FOUND NO.4 REBAR (8O R.O.W.) w/YPC#7034 w/YPC#3862 0 w/YPC#8033 ASSUMED BEG ° ° ._P ce( ARIN ) S 49 32 E S 49 04Yi E S 49°06'/i E m --- S49°07'07"E 97.0' -- ,-79.95'-, --- 149.7' ---_ --- 149.1' ---_ 135.15' 37.35' k 124.5' rr 11 FOUND NO.4 REBAR 2 I c• 1 I I < 2 w/YPC#8033 1 can I > 1 I P.D.B. 3 • FOUND 1o.d. z I 4 r;, —0 3 4 ' ' = IRON PINCHED PIPE • a a it PARCEL aR" BLOCK 1 f x 3.82 ACRES c 6 m 1 5 c2 * s BLOCK22 5 - --1v `1C's- w 72- a "ORIGINAL WATERLOO EAST" K o 7 C. 7 8 c J N 49°101/2'W 97.75' ', FOUND NO. REBAR(IYPCIAL) VACATED �,��l�r WATER STREET ?:) N 59°16'W 27.95' . ,��• s ' 4 ri io (sn R.O.w9 ti N 40°48a/a'E 87.6' �fl /�� A\��IV XIIL��N �� I —o �i�. "1102 Z.�aINik...�� iZt % �� z C �w -m Ga Z A 01 "u--' co SEE DETAIL'A" m W A /\i- u CO no'� d •CAiI O C en S' CEDAR RIVER y cz C oa (BEARINGS ARE ASSUMED) THIS SURVEY MEETS/OR EXCEEDS CURRENT"MINIMUM STANDARDS FOR PROPERTY SURVEYS" O' 50' 100' 200' HELLAND ENGINEERING&SURVEYING,LTD. • SET NO.4 REBAR X 24"LONG W/ORANGE PLASTIC CAP#6505 1107 Technology Parkway (009 RECORDED AS FILE NAME: 12-110P.DWG Cedar (319)-266-0161�50613-6951 SHEET 1 OF 5 on PLASTIC CAP(0=ORANGE,R=RED,Y CYELLOW)T 1O I her My certify that this land surveying document was prepared �ap1NEER'"& andrhe related survey work was performed by me or under PLAT OF SURVEY OF =\, e..p''t. direct personal�eMsion and hellama duly licensed Land BLOCK 22&PART BLOCK 1, it :+' 1, Surveyor d€he laws of the State ol km. "ORIGINAL WATERLOO EAST" C.2 e PAUL H. q: /—,.G ," I/2Z- VACATED WATER ST.,VACATED E.7TH ST., 1); i HELLAND i a= p 11.1 wand <:'. • 6505 . m_, License Number6505 &FRACTIONAL LAND LYING EAST OF CEDAR RIVER ;:od. . o< My license renewal date Is December 31,2313. WATERLOO,BLACK HAWK COUNTY,IOWA ,a ioWP All pages ar sheets are covered by this seal except FOR BRENT DAHLSTROM&JAMES SULENTIC r Paul H.Helland,1107 Technology Parkway,Cedar Falls,Iowa 50613-6951,(319)-266-0161 l LEGEND -FOR THIS SHEET ONLY O WATER VALVE Q o MANHOLE \\\N PROPOSED UTILITY EASMENT A i9 FIRE HYDRANT(PROPOSED TO BE MOVED) / //I PROPOSED ACCESS EASEMENT B Es PROPOSED LOCATION FOR FIRE HYDRANT — —gm— SANITARY SEWER LINE ///" PROPOSED UTILITY EASEMENT —•—•— WATERLINE L\\\\` PROPOSED UTILITY EASEMENT - —M.— PROPOSED WATERLINE m _V 2 xin p"4 Fp I — N 49°32'W 40.75' m SYCAMORE STREET ` m (ao R.o.w) 1/ N 49°04Y:W N 49°061/2'W ,_ Y.( - 149.7' ---_ /� ---- 149.1' -- P.O.C. oN 0 •` 4`G,C YU11 iU11L -1 Y11 LU.11l-l�Jil-�O A .� 1 ,�,►. \ b I Ir rIi P.O.B.CL i ►0� °° 1 I II q 50.0' 4 \` 3 0 4 4 • 30.0% 3 4 I l' 30.0'1 4•• 1 _won BLOCK 1 CO �� 0 s 5 2D.a F CO s BLOCK22 s wI14 7 8 ; 7 8/ S 3530'E 90.2594 10 • •S4828a/iE • r ' 9 •n •W 115.55 ti P.O.T.CLN P 0 s lox sw I �� S46°39'E301.0' Y\ / l 7,-: ■7Tfl7T> fl z rn - / / _ � vi N °x—aw cw uu—°w—w—w—.yy a,e—m—vr—w— —,� N Z N C Z Co A z --I Z ° V, Z 4./ " A W IV p .- !s' CEDAR RIVER o V 0. CO CO ---1CT CD (BEARINGS ARE ASSUMED) THIS SURVEY MEETS/DR EXCEEDS CURRENT"MINIMUM STANDARDS FOR PROPERTY SURVEYS" 0' 50' 100' 200' HELLAND ENGINEERING&SURVEYING,LTD. • SET NO.4 REBAR X 24"LONG W/ORANGE PLASTIC CAP#6505 (I/ff._ 1107 Technology Parkway (00')RECORDED AS FILE NAME: 12-11OP.DWG Cedar Falls,Iowa 506136951 SCALE: 1"=10G PROJECT#12-110 (319}266-0161 SHEET 2 OF 5 OPC PLASTIC CAP(O=ORANGE,R=RED,Y=YELLOW) PLAT OF SURVEY OF BLOCK 22&PART BLOCK 1, "ORIGINAL WATERLOO EAST" VACATED WATER ST.,VACATED E.7TH ST., &FRACTIONAL LAND LYING EAST OF CEDAR RIVER WATERLOO,BLACK HAWK COUNTY,IOWA FOR DOLLY JAMES,LLC f EXHIBIT"A" THIS PLAT REPRESENTS A SURVEY OF PARCEL"R" That part of Lot Nos. 1,4,5,8,&9 in Block 1 and all of Block 22 and Vacated East 71h Street lying between Block 1 &Block 22 and Vacated Water Street generally lying Southwesterly of Block 1 &Block 22,all lying in the"Original Plat on the East side of the Cedar River,City of Waterloo",and part of the fractional land lying between the Cedar River and Block 1 &Block 22 in the "Original Plat on the East side of the Cedar River,City of Waterloo",Black Hawk County,Iowa,described as follows: Beginning at the Easterly corner of said Block 22 in the"Original Plat on the East side of the Cedar River,City of Waterloo",point being a found'/z"rebar with license#8033; thence along the Southeasterly line of said Block 22 in the"Original Plat on the East side of the Cedar River,City of Waterloo",also being the Northwesterly line of East 8"'Street and along the Southeasterly line of Acquisition Plat dated 11/8/2002 recorded in File#2003-00025496 in the Office of the Black Hawk County Recorder South 40°43'West a distance of 334.75 feet to a set'/"rebar with license#6505; thence North 48°42'West a distance of 207.8 feet to a set'/z"rebar with license#6505; thence North 39°33'West a distance of 102.55 feet to a set'/z"rebar with license#6505; thence North 48°55'West a distance of 82.45 feet to a set'/2"rebar with license#6505; thence North 73°54'West a distance of 104.5 feet to a set A"rebar with license#6505; thence North 49°30'West a distance of 17.5 feet to Southwesterly extension of Plat of Survey dated 3/17/2006 recorded in Fee Book#2006 23029 in the Office of the Black Hawk County Recorder,point being a set 1"rebar with license#6505; thence along said Southwesterly extension North 40°48% East a distance of 87.6 feet to the Southwesterly corner of said Plat of Survey recorded in Fee Book#2006 23029,also being on the Southeasterly right-of-way line of the Union Pacific Railroad,point being a found'/z"rebar; thence along the Northwesterly line of said Plat of Survey recorded in Fee Book#2006 23029,also being along said Southeasterly right-of-way line of the Union Pacific Railroad North 40°48% East a distance of 271.8 feet to the Southwesterly right-of-way of Sycamore Street,point being a set'/2"rebar with license #6505; thence along said Southwesterly right-of-way of Sycamore Street South 49°07'07"East a distance of 124.5 feet to the Easterly corner of Lot 1 in said Block 1 of the"Original Plat on the East side of the Cedar River,City of Waterloo",also being the Northerly corner of Vacated East 7'h Street,point being a found 11/4" square iron bar; thence along the Northeasterly line of said Vacated East 7h Street South 49°32'East a distance of 79.95 feet to the Northerly corner of Lot 2 in said Block 22 of the"Original Plat on the East side of the Cedar River,City of Waterloo",point being a found'/2"rebar with license#7034; thence along the Southwesterly right-of-way line of said Sycamore Street South 49°04' East a distance of 149.7 feet to the Northerly corner of Lot 1 of said Block 22 of the"Original Plat on the East side of the Cedar River,City of Waterloo",point being a found'/2 rebar with license#3862; thence along said Southwesterly right-of-way line of Sycamore Street South 49°061/2'East a distance of 149.1 feet to the point of beginning. Containing 3.82 acres. Subject to restrictions,easements,covenants,ordinances,and limited access provisions of record and not of record. Note: The Northeasterly line of Lot 1 in said Block 1 of the"Original Plat on the East side of the Cedar River,City of Waterloo"is assumed to bear South 49°07'07"East for this description. SHEET 3 OF 5 DESCRIPTION OF PROPOSED UTILITY EASEMENT That part of Vacated Water Street generally lying Southwesterly of Block 1 &Block 22 in the"Original Plat on the East side of the Cedar River,City of Waterloo",and part of the fractional land lying between the Cedar River and Block 1 &Block 22 in"Original Plat on the East side of the Cedar River,City of Waterloo",Black Hawk County,Iowa,described as follows: Commencing at the Easterly corner of said Block 22,point being a found'/"rebar with license #8033; thence along the Southeasterly line of said Block 22 in the"Original Plat on the East side of the Cedar River, City of Waterloo",also being the Northwesterly line of East 8th Street and along the Southeasterly line of Acquisition Plat dated 11/8/2002 recorded in File#2003-00025496 in the Office of the Black Hawk County Recorder South 40°43'West a distance of 328.2 feet to the point of beginning; thence along the Southeasterly line of said Acquisition Plat recorded in File#2003-00025496 South 40°43'West a distance of 6.55 feet to a set 1' rebar with license#6505; thence North 48°42'West a distance of 207.8 feet to a set'/2"rebar with license#6505; thence North 39°33'West a distance of 102.55 feet to a set 1/2"rebar with license#6505; thence North 48°55'West a distance of 82.45 feet to a set'/"rebar with license#6505; thence North 73°54'West a distance of 104.5 feet to a set Y"rebar with license#6505; thence North 49°30'West a distance of 17.5 feet to Southwesterly extension of Plat of Survey dated 3/17/2006 recorded in Fee Book#2006 23029 in the Office of the Black Hawk County Recorder,point being a set'/2"rebar with license#6505; thence along said Southwesterly extension North 40°483/'East a distance of 67.05 feet; thence South 48°283 East a distance of 115.55 feet; thence South 35°30'East a distance of 90.25 feet; thence South 46°39'East a distance of 301.0 feet to the point of beginning. Subject to restrictions,easements, covenants,ordinances,and limited access provisions of record and not of record. SHEET 4 OF 5 DESCRIPTION OF ACCESS EASEMENT The Southeasterly 30 feet of the following described tract That part of the above described Parcel"R"lying 20 feet on each side of the following described centerline: Commencing at the Easterly corner of said Block 22,point being a found 1/2"rebar with license #8033; thence along the Southwesterly right-of-way line of Sycamore Street North 49°061/2'West a distance of 149.1 feet to the Northerly corner of Lot 1 of said Block 22 of the"Original Plat on the East side of the Cedar River,City of Waterloo",point being a found%rebar with license#3862; thence along said Southwesterly right-of-way line of Sycamore Street North 49°041/'West a distance of 149.7 feet to the Northerly corner of Lot 2 in said Block 22 of the"Original Plat on the East side of the Cedar River,City of Waterloo",point being a found 1/2"rebar with license#7034; thence along the Northeasterly line of said Vacated East 7th Street North 49°32'West a distance of 40.75 feet to the point of beginning of said centerline; thence South 40°043/4'West a distance of 315.95 feet to the Southwesterly line of the above described Parcel"R",point being the point of termination of said centerline. The side lines of the described strip are to be lengthened and shortened to terminate on the Northeasterly line of said Parcel"R"and the Southwesterly line of said Parcel"R". DESCRIPTION OF UTILITY EASEMENT A 50 foot Utility Easement described as follows That part of the above described Parcel"R" lying 20 feet on the Northwesterly side and 30 feet on the Southeasterly side of the following described centerline: Commencing at the Easterly corner of said Block 22,point being a found 1/2"rebar with license #8033; thence along the Southwesterly right-of-way line of Sycamore Street North 49°061/2'West a distance of 149.1 feet to the Northerly corner of Lot 1 of said Block 22 of the"Original Plat on the East side of the Cedar River,City of Waterloo",point being a found/rebar with license#3862; thence along said Southwesterly right-of-way line of Sycamore Street North 49°041/4'West a distance of 149.7 feet to the Northerly corner of Lot 2 in said Block 22 of the"Original Plat on the East side of the Cedar River,City of Waterloo",point being a found 1/2"rebar with license#7034; thence along the Northeasterly line of said Vacated East 7 Street North 49°32'West a distance of 40.75 feet to the point of beginning of said centerline; thence South 40°043/4'West a distance of 315.95 feet to the Southwesterly line of the above described Parcel"R", point being the point of termination of said centerline. The side lines of the described strip are to be lengthened and shortened to terminate on the Northeasterly line of said Parcel"R"and the Southwesterly line of said Parcel "R". DESCRIPTION OF UTILITY EASEMENT The Northeasterly 8 feet of the Southeasterly 364 feet of the above described Parcel"R", lying adjacent to Sycamore Street. SHEET 5 OF 5 MARIA ARMSTRONG From: ARIC SCHROEDER Sent: Wednesday, June 06, 2012 10:52 AM To: Chris Wendland; NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA; MARIA ARMSTRONG Subject: RE: Dolly James mess Maria, Let me know if you have any problems opening the attached file. It is a strange format, but I could open it,and it does have the legal for parcel "R"that you can copy and page. Don't forget to add the wording from Chris in red below. Thanks, Aric From: ARIC SCHROEDER Sent: Wednesday, June 06, 2012 10:13 AM To: 'Chris Wendland'; NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA; MARIA ARMSTRONG Subject: RE: Dolly James mess Maria, A Council Communication for the Dolly James sale and conveyance is on its way down. I just inserted the full 5 page survey with it...but this is a scanned and reduced version of it. But, for purposes of the publication for the Courier that will need to be done soon I think...it is the legal for parcel "R", which is page 3 of 5 of the survey. And then the wording that Chris came up with below in red needs to be added to that to make a general reference to the easements needed to be retained (that way the two pages of legals on the easements don't have to get included in the publication). I'm going to put in a call to Helland Engineering right now to see if I can get a digital copy of page of 3 of 5 that you could copy and paste from so that you don't have to retype the legal for parcel "R". Let me know if this is still confusing or if you have any questions. Thanks, Aric From: Chris Wendland [mailto:chris.wendland@cbwhlaw.corn] Sent: Tuesday, June 05, 2012 3:48 PM To: ARIC SCHROEDER; NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA Subject: RE: Dolly James mess That's correct. From: ARIC SCHROEDER [mailto:ARIC.SCHROEDER@WATERLOO-IA.ORG] Sent: Tuesday, June 05, 2012 3:45 PM To: Chris Wendland; NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA Subject: RE: Dolly James mess And just to clarify, your wording in red below needs to be in the publication to cover the easements 6/6/2012 retained, but that is in ADDITION to the full legal of the property to be transferred, right? Aric From: Chris Wendland [mailto:chris.wendland@cbwhlaw.corn] Sent: Tuesday, June 05, 2012 3:16 PM To: ARIC SCHROEDER; NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA Subject: RE: Dolly James mess The rules of using the same legal description for publication and resolution is a fine idea for land transfers. If the City is parting with land, you want to have the area properly and consistently described to avoid confusion and mistakes. I don't think this guideline needs to be rigidly followed when referring to easement reservations. For publication, I think you can acceptably use a shorter or more vaguely descriptive legal. So, for publication purposes, I offer the following as one way to describe the reserved easements: reserving easements for utilities and access over, in and upon a part of the Original Plat on the East Side, City of Waterloo, Iowa, generally described as lying within part of vacated E. 7th Street lying Southwesterly of Sycamore Street, part of Lots 1 and 2 in Block 22, part of vacated Water Street lying Southwesterly of Blocks 1 and 22, and part of the fractional land lying between the Cedar River and Blocks 1 and 22. Of course, this is good only for publication. You'll need to use the full descriptions for the resolution and the deed. Chris Wendland Clark, Butler, Walsh & Hamann Phone: (319) 234-5701 Fax: (319) 232-9579 e-mail: chris.wendland@cbwhlaw.com Street: 315 E. 5th Street, Suite 200, Waterloo, Iowa, 50703 Mailing: P.O. Box 596, Waterloo, Iowa, 50704 From: ARIC SCHROEDER [mailto:ARIC.SCHROEDER@WATERLOO-IA.ORG] Sent: Tuesday, June 05, 2012 1:20 PM To: Chris Wendland; NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA Subject: RE: Dolly James mess So you would do a "as depicted and described in plat of survey prepared by Helland Engineering & Surveying, attached hereto as Exhibit A" for BOTH the deed AND the resolution? It is my understanding that whatever legal description is going to be used on a resolution is what gets used on the publication for the notice of hearing...which I'm thinking it would be difficult and expensive to publish the survey as part of a notice. So can the Clerk's Office publish a notice of hearing just using the legal description for the property (just the one page, not the map or the descriptions of all the easements), but then after the hearing and Council approval, prepare a resolution that does the Exhibit A with the diagram AND all the legal descriptions (i.e. all 5 pages including easement descriptions)? Aric _......._._... From: Chris Wendland [mailto:chris.wendland@cbwhlaw.corn] Sent: Tuesday, June 05, 2012 11:48 AM To: ARIC SCHROEDER; NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA Subject: RE: Dolly James mess Absolutely include in deed. But, whether as part of deed or resolution,you can simply refer to reservation of easements for utilities and access as depicted and described in plat of survey prepared by Helland Engineering& Surveying, 6/6/2012 attached hereto as Exhibit A. I'd get a cleaner copy of the survey to attach for recording purposes, but I don't think you need to cut and paste actual legal descriptions into the deed or resolution. Chris Wendland Clark, Butler, Walsh & Hamann Phone: (319) 234-5701 Fax: (319) 232-9579 e-mail: chris.wendland@cbwhlaw.com Street: 315 E. 5th Street, Suite 200, Waterloo, Iowa, 50703 Mailing: P.O. Box 596, Waterloo, Iowa, 50704 From:ARIC SCHROEDER [mailto:ARIC.SCHROEDER@WATERLOO-IA.ORG] Sent: Tuesday, June 05, 2012 11:34 AM To: Chris Wendland; NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA Subject: RE: Dolly James mess Chris, To clarify, it is not an easement being "given" and is an easement being "reserved" for the benefit of the City and the utility companies...but it was already "reserved". As I noted before, I haven't seen the resolution yet...but attached is the documentation I sent down for Council action to dedicate the easements. I'm not sure why it was considered a request by Dolly James, LLC to dedicate the easements, considering it was on our land given we had not yet conveyed it to them... But regardless, the question is if these descriptions regarding the easements that we "retained" (dedicated) need to be included in the legal description used when the Council takes action to authorize sale and conveyance AND/OR if they need to be included in the deed that conveys the land. Including it with the deed should be easy enough, because all we would need to do is instead of just attaching the page from the survey that has the legal for the property, include the entire survey (5 pages) which has a map, description of the property, and then description of the various easements. Although it does say the word "proposed". Will be a little harder to insert all the easements into the resolution authorizing sale and conveyance (and therefore into the publication of the notice of hearing), as it will probably all have to be re-typed, unless I can get Helland Engineering to give us a digital copy that we could copy and paste from. Tim, we don't already have that, do we? Thanks, Aric From: Chris Wendland [mailto:chris.wendland@cbwhlaw.com] Sent: Tuesday, June 05, 2012 11:10 AM To: ARIC SCHROEDER; NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA Subject: RE: Dolly James mess My opinion is that the legal description for the easement should be included, if the easement is being created in favor of a third party. Easements are an interest in real estate, and if the City is giving a permanent easement then it should be handled in the same fashion as an outright conveyance of land. If instead you are talking about reserving easements that will be for the benefit of the City, then I would not insist that such easements be included in the legal used for the approval action, although I think it would be better practice to do so in order to avoid possible confusion in variance between that description and the one appearing on the deed (as pointed out, the deed definitely has to refer to easements created or reserved) and to avoid misunderstanding with the affected party. Chris Wendland Clark, Butler, Walsh & Hamann 6/6/2012 Phone: (319) 234-5701 Fax: (319) 232-9579 e-mail: chris.wendland@cbwhlaw.corn Street: 315 E. 5th Street, Suite 200, Waterloo, Iowa, 50703 Mailing: P.O. Box 596, Waterloo, Iowa, 50704 From: ARIC SCHROEDER [mailto:ARIC.SCHROEDER©WATERLOO-IA.ORG] Sent: Tuesday, June 05, 2012 11:00 AM To: NOEL ANDERSON; SUZY SCHARES; Chris Wendland Cc: TIM ANDERA Subject: RE: Dolly James mess Ok, I've reviewed files, and spoke with Chris Wendland and have a course of action. We have not conveyed the land and no Council action attempted to convey the land. There was Council action that attempted to convey the easement that was vacated...but obviously that makes absolutely no sense, as you can't convey an easement, much less a vacated easement...but the resolution reporting to convey the vacated easement has already been rescinded, so that issue is done. So, on the issue of needing to convey the land...that one apparently just got missed. A development agreement was approved January 30th that had wording in it saying we would convey the land, and normally we take action at the same time to authorize sale and conveyance of the land, but Noel's recollection is that we had no legal description at that time, so couldn't...and then we must have just forgotten about it and never got around to taking action to convey. So, I'll be preparing a council transmittal asking for a date of hearing to be set, and action to authorize sale and conveyance of the land. There was separate action to dedicate needed easements on portions of the property in question (although I don't think we have seen a resolution on that yet). Noel or Chris, does the legal used in the conveyance action need to call out the easements that were dedicated on that property? They should definitely be on the end deed, which could be problematic because I'm holding the original deed, and it does not mention any easements, and for the legal says"see attached", and the attachment is the 2nd page of the survey that has the legal for the area...but no wording on where the easements are, except that it says "Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record". But I'm not sure if that is sufficient or if something should be in there that includes the legal of where we dedicated an easement? Thanks, Aric From: ARIC SCHROEDER Sent: Tuesday, June 05, 2012 8:35 AM To: NOEL ANDERSON; SUZY SCHARES Cc: TIM ANDERA Subject: Dolly James mess Noel and Suzy, I still have to read through and figure out this mess, but reading the last resolution, a light bulb did go off in my head. When we did the easement vacate, there was some odd wording that the clerks office had listed on the agenda that supposedly adopted a resolution to sell and convey the vacated easement to Dolly James. When the meeting was going on, I was out in the audience and was trying to get Noel's attention so he could tell you to just have the Council skip that action item. I didn't get his attention, and the Council did take the action. I spoke with you right after the meeting was done and noted that it was an erroneous action, and that you can't sell and convey a vacated easement. So, that action does probably need to be rescinded, so if it was rescinded once and then re-adopted...that was just doubly silly. But that said, there is NO way that it could be argued that we took or attempted to take any action to sell and convey the actual property that they are building condos on with that action. So if it was not done with any other action, then it has never been done, and that is kind of scary considering the condos are under construction. 6/6/2012 • So the new action needed for that is a whole new action and is irrespective of any of the other actions done for the project. If further resolutions need to be rescinded, to clean up the fact that we can't convey a vacated easement, then that would need to be separate action. Another question I need to research and be able to answer, did the easement(s) that needed to be dedicated have proper action to dedicate them? Jamie will not be very happy if he does not have access to his levee anymore...although since it looks like we haven't conveyed anything yet, it should be easy enough to retain any easements through that action...but then that means I need to know what the legals are for the conveyance, and what they are for the easement retention NOW so I can put it into a transmittal and get to the Clerks Office, because if they are going to set the hearing for one week after the action to set the hearing, then they need ALL the information upfront, and can't have information that gets submitted late. ARK A.SCHROEDER City Planner City of Waterloo Community Planning and Development 715 Mulberry Street Waterloo,IA 50703 Phone: (319) 291-4366 Fax: (319) 291-4262 www.ci.waterloo.ia.us 6/6/2012 CITY OF WATERLOO , IOWA T� COMMUNITY PLANNING AND DEVELOPMENT Sim 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 °lerJpO NOEL C.ANDERSON,Community Planning&Development Director Council Communication ' ( (i� X12- Mayor City Council Meeting: June 11, 2012 6 666 CULARK Prepared: June 6,2012 Dept. Head Signature: /, # of Attachments: aZ K COUNCIL MEMBERS SUBJECT: Resolution setting a date of hearing as June 18, 2012 to amend the DAVID City of Waterloo Zoning Ordinance No. 5079 by updating the regulations JONES pertaining to alcohol sales related businesses. Ward 1 CAROLYN Submitted by: Aric Schroeder, City Planner COLE Ward 2 Recommended City Council Action: Approval. HAROLD GETTY Summary Statement: Staff is proposing an amendment to the Zoning Ordinance that Ward 3 will place further restrictions on the placement and operation of alcohol sales related businesses. In 2009 and 2011 Zoning Ordinances changes were adopted to place QURTTIN additional restrictions on alcohol sales related businesses. The changes have worked Ward 4 to some extend, but have not done enough to avoid undue concentration and other negative secondary effects of such uses. Recently the City Council adopted a RON moratorium on the issuance of any new alcohol licenses in certain areas of the City WELPER and requested that City staff review the Ordinance and determine what additional Ward 5 changes were needed to properly address the concerns that such uses are causing. BOB Attached is a memorandum that includes a summary of the proposed amendment. GREENWOOD At-Large At the June 5,2012 Planning, Programming and Zoning Commission meeting,the sTEVE Commission unanimously recommended approval of the amendment. SCHMITT At-Large Please find attached the sections of the Zoning Ordinance being amended. Therefore, we request the City Council set a date of public hearing on the Zoning Ordinance amendment request as June 18,2012, and publish an official notice pertinent to the requested amendment. If you have any questions,please do not hesitate to contact our office. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use/Zoning CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU1111 An Equal Opportunity/Affirmative Action Employer Alternative: N/A Background Information: At the April 9, 2012 Council meeting, a moratorium was approved for a period of 90 days for any new alcohol-related drinking and retail establishments (including new licenses and transfers) in the proposed Broadway Overlay District. The moratorium is set to expire on July 7, 2012. The proposed amendment would either need to be adopted and published prior to July 7th, or the moratorium would need to be extended. Legal Description: N/A cc: Noel Anderson, Community Planning&Development Director --file-- / , CITY OF WATERLOO IOWA /lI�i1Jai, fi�r� 11° -.- _ COMMUNITY PLANNING AND DEVELOPMENT �Ld 715 Mulberry Street • Waterloo,Iowa 50703-5783 - (319)291-4366 Fax(319)291-4262 'ertao NOEL C.ANDERSON,Community Planning&TkvdopmentDirector MEMORANDUM Mayor BUCK To: Planning and Zoning Commission Members CLARK From: Aric A. Schroeder, City Planner COMBER, ME S Date: 05/24/12 MEMBER RE: Proposed Zoning Ordinance Amendment: Additional Changes for Alcohol Sales DAVID Related Businesses JONES Ward In 2009 and 2011 the City of Waterloo Zoning Ordinance was amended to place additional CAROLYN restrictions on alcohol sales related businesses with a purpose of avoiding undue Ward2 concentration of certain alcohol sales uses,to mitigate the secondary effects of certain alcohol sales uses,to preserve and protect neighborhoods from deterioration and loss of HAROLD property value due to incompatible uses, and otherwise to promote the general purpose of GETTY d the Zoning Ordinance. The changes have worked to some extent,but have not done enough to avoid undue concentration and other negative secondary effects of such uses. Recently QUENTIN the Waterloo City Council adopted a moratorium on the issuance of any new alcohol HART licenses in certain areas of the City and requested that City staff review the Ordinance and Ward 4 determine what additional ch anges were needed to properly address the concerns that such RON uses are causing. Therefore, staff is proposing to further amend the Zoning Ordinance, WELPER placing further restrictions on the placement and operation of alcohol sales related Wards businesses. Please review the attached amendment for further details,but here is a summary BOB of the amendment: GREENWOOD At-large -. The amendment would further expand upon the definition for"Alcohol Sales Use", requiring that all alcohol sales uses be classified as either: 1) an Incidental Alcohol STEVE Sales Use, 2) (off-premise consumption)a Limited Alcohol Sales Use a Limited SCHMITT )�3) At-LargeAlcohol Sales Use(on-premise.consumption), 4) a Non-Limited Alcohol Sales Use (off-premise consumption),or 5) a Non-Limited Alcohol Sales Use(on-premise consumption) - The amendment would increase the percent of gross income that must come from other than alcoholic beverages from 50%to 60%for any limited alcohol sales use (offineuiise consumption) - The amendment would continue to prohibit the sale of alcoholic beverages via a drive through,drive-up or similar system, and would require than any alcohol sales use that made use of such a window or system before adoption of Ordinance 4976 on 11/23/2009 shall cease and desist from use of such window or system to sell alcoholic beverages no later than December 31,2013 - The Ordinance does not prohibit an alcohol sales use from having such a drive-up window or similar system to sell other non-alcoholic items through if they already CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! • An Equal Opport pity/Arfinnalive Action Employer had such a window or system,but in a separate proposed amendment to the Code of Ordinances (not part of the Zoning Ordinance Amendment),an amendment would provide that if any business sells alcoholic beverages via a drive-up or similar system in violation of the Zoning Ordinance,they shall upon conviction,in.additional to other penalties,be required to permanently close said window or system. - The amendment would prohibit an alcohol sales use from constructing a new drive- up or similar system,regardless of the intended purpose of the system. An exception is provided for a pharmacy,provided that no alcoholic beverages may be sold through such a system, and an exception is provided for grocery store merchandise pick-up, as long as the customer made the purchase inside the premises. - The amendment would prohibit any limited alcohol sales use from displaying any image,verbiage or signage that makes use of the words "alcohol","beer", "wine", "liquor",or any variant or synonym of any such work, or any type of such beverage, or that indicates or suggests that such beverages may be purchased in or upon the premises. Any existing business displaying such signage shall have until December 31,2013 to conform to the requirements. This would only apply to limited alcohol sales uses,and not non-limited alcohol sales uses such as bars or liquor stores. - The amendment would create"Alcohol Sales Use Overlay Districts"in the Broadway,Logan, E.4th and Church Row Neighborhood(see attached map). Within these overlay districts,no new alcohols sales use,other than incidental alcohol sales uses,shall be established, and expansion of existing uses will only be allowed through approval by the Board of Adjustment to expand a legal non- conforming use. - The amendment would require that Planning staff classify every alcohol sales use, excluding those loea ed in the"C-3"Central Business District, as one of the specific types of alcohol sales uses listed in the definition of alcohol sales use. All alcohol sales uses shall be classified according to current standards pertaining to percentage of sale and retail floor space, and shall not be "grandfathered in"under previous standards. For any alcohol sales use that existed prior to adoption of Ordinance 4976 on 11/23/2009, where insufficient information is available for a determination between a limited or non-limited alcohol sales use,the use shall be classified as a limited alcohol sale use and subject to the requirements as such. Any business requesting classification as non-limited must provide adequate documentation for such a determination. - The amendment would require that,in connection with any application for renewal of a liquor control license,a limited alcohol sales use shall certify that it continues to meet the requirements for classification as the appropriate category of limited alcohol sales use,including certification by a licensed public accountant or a certified public accountant that the business meets the income restrictions to qualify as the appropriate category of limited alcohol sales use. Please contact our office if you have any questions or need any additional information on the proposed amendment 05/24/2012 staff memo 05-24-12 Proposed Zoning Ordinance Amendment Additional Changes for Alcohol Sales Related Businesses CHAPTER 3 DEFINITIONSC {AFTER 3 DEFINMONS 10-31 DEFINITIONS. a. Human genitals in a state of sex- ;cal salt (ii) a dub or hotel or ual stimulation or arousal; motel as such terms are defined in b. Acts of human masturbation, sex- Section 3-2-2 of the Code of Ordi- nances, (iii) art open-air event of not more than fivefour days'dura- c. Fondling or other erotic touching tion that is open to the general of human genitals, pubic region, public, (iiiv) golf courses and pub- buttock or female breast lid.y owned sports complexes or Alcohol Sales Uses: The following defini- facilities, er-(iv) non-profit educa- lions shall govern the interpretation of the tional institutions or museums regulation of alcohol sales uses: hosting special events in support of the organization, or (v) other 1. Alcohol - Protected Uses: Protected similar incidental alcohol sales us- uses include a building in which a ma- es as determined by the City Plan- jority of floor space is used for resi- ner or designee. No regulations dential purposes; a day care center under this Ordinance that are ap- where such day care center is a prin- plicable to alcohol sales uses gen- cipal use;a house of worship;a public erally shall apply to an incidental library; an elementary, junior high or alcohol sales use. high school (public, parochial or pri- vate); public park; public recreation 4.b.Limited Alcohol Sales Use: (off- center or public specialized recreation premise consumption), which shall facility as identified in the parks and include anrt y alcohol sales use recreation element of the Waterloo such as a convenience store, gas Comprehensive Plan; a civ- station, grocery store, or phar- ic/convention center; a community macy , provided residential facility; a mission. How- that more than sixty fifty (S60) ever, this definition shall not apply if percent of its gross income is de- the protected use is a legal non- rived from, and more than sev- conforming use. enty-five (75) percent of its retail floor space is devoted to, the sale 2. AlcohoI Saks: The sale of alcohol and of merchandise, services for on- alcoholic beverages, as each such term premises enjoyment, food, and is defined in Chapter 123 of the Iowa beverages other than alcoholic Code, including but not limited to (i) beverages, in either case not in- liquor, beer or wine in dosed contain- eluding the sale of tobacco prod- ers intended for off-premisesie con- ucts, lottery tickets, or pumped sumption, and (ii) liquor, cocktails, vehicle fuels such as gasoline, die- shots, wine, beer and any part of an sel and similar products, and pro- alcoholic beverage intended for on- vided further that not more than site consumption twenty-five (25) percent of its 3. Alcohol Sales Use: Any business that gross income as so determined is derives income from alcohol sales, derived from the sale of alcoholic Alcohol sales uses shall be classified beverages other than beer or wine. as one of the following: c. Limited Alcohol Sales Use (on- a. Incidental Alcohol Sales Use, premise consumption), which shall which shall include,ether•-than-(i) include fi suelh linated aleehol a restau- t that ' li ' '-- sales-use-is-(i) a restaurant that is aicc acac za o mcQ'c�ettZZtee- 4 CHAPTER 3 DEFINTITONSH4AFTER 3 DEFINTPONS 10-3-1 DEFINITIONS. an alcohol sales use, provided that dance hall or similar establish- then more than fifty (50) percent ment. of its gross income shall be de Alley: A public way, other than a street, rived from the sale of prepared affording secondary means of access to abut- food and non-alcoholic beverages, ting property. and (ii) an alcohol sales use pro- viding facility and product or ser- Animals, Farm: Animals other than vices rental, such as a bowling al- household pets, such as livestock, that, where ley, in which case more than fifty permitted, are kept and maintained for com- (50) percent of its gross income mercial production and sale, family food or shall be derived from the facility, by-product production, and/or educational product, or service rental and the or recreational purposes. sale of prepared food and non- Animals, Household Pet Includes, but is alcoholic beverages. This use etas- not limited to, dogs, cats, rabbits,birds,ham- sification shall not include dance sters, and other similar animals kept for fam- halls, night dubs or similar facili- ily enjoyment or companionship, and not for ties that provide no or limited commercial or economic reasons. See also rentals, prepared food or product "Kennel". sales other than alcoholic bever- ages. For purposes of this Ordi- Animals, Livestock: Includes, but is not nance, any alcohol sales use with limited to, horses, cows,pigs, sheep, chickens on-premise consumption that fails and poultry (excluding roosters), goats, os- to meet the gross income stan- triches, rheas, emus, farm deer, and other dards stated above shall be classi- similar animals that are typically raised for fled as a bar/tavern/night club meat, wool, eggs, milk or other functional or and regulated as a non-limited al- economic uses. Roosters shall be prohibited cohol sales use (on-premise con- within the City of Waterloo. sumption). Amendment: A change, supplement,revi- d. Non-Limited Alcohol Sales Use sion or reclassification in the Zoning Ordi- (off-premise consumption), which nance. An amendment can take three (3) shall include any alcohol sales use forms: (1) a comprehensive revision or moth- for off-premise consumption that fication of the zoning text and map; (2) a text does not meet the definition of ei- change in zone requirements; and (3) a ther an incidental alcohol sales use change in the map, ie., the zoning desig or a limited alcohol sales use (off- nation of a particular parcel or parcels. premise consumption), commonly Apartment: A dwelling unit in a multiple known as a liquor store or similar dwelling. establishment. Apartment Hotel: A building containing e. Non-Limited Alcohol Sales use both dwelling units and rooming units, used (on-premise consumption), which primarily for permanent occupancy. shall include any alcohol sales use with on-premise consumption that Apartment House: See Dwelling, Multi- does not meet the definition of ei- ple. ther an incidental alcohol sales use Auction Establishments: Any property or or a limited alcohol sales use (on- structure devoted to public auction or sales, premise consumption), commonly two (2) or more times a year, for selling of known as a bar,tavern,night club, private property or consigned goods, except 5 CHAPTER 3 DEFINITIONSCHAPrER 3 DEFINTFIONS 10-3-1 DEFINITIONS. rior walls shall be the useable area under the include those gaming facilities both licensed horizontal projection of the roof or floor by the State of Iowa Racing & Gaming Corn- above. mission and other gaming facilities which Floor Area Ratio: The gross floor area of not be licensed by the State of Iowa Rac- all buildings on a lot divided by the lot area ing & Gaining Commission. (Ordinance 4735, on which the building or buildings are 10- 10/28/041 cated. Garage, Private: An enclosed structure Floor Space As to adult uses and alcohol intended for and used for the parking of the Private motor vehicles of the families resident sales uses for which this Ordinance imposes a limitation on allowable floor space dedicated upon the premises. For the purposes of this to such uses, the percentage of floor space so Ordinance, a garage attached to a principal used shall be determined by a fraction, the structure shall be considered as part of the numerator of which is the total square foot- principal structure and subject to all yard re- age of retail floor space occupied by free- quhremenis contained herein. standing adult materials or alcohol products Gas Stations: Any building or premises and by shelving, counters and other displays used for the retail sale of liquefied petroleum on which such adult materials and alcohol products for the propulsion of motor vehicles products are stored, stacked, arranged, dis- and may include such products as kerosene, played or otherwise advertised for sale or fuel oil, packaged naphtha, lubricants, tires, available for rental or purchase, and the de- batteries, anti-freeze, motor vehicle accesso- nominator is the total square footage of retail ries, and other items customarily associated floor space in the establishment. Retail floor with the sale of such products;for the render- space includes enclosed display cases. The ing of services and making of adjustments numerator shall include one-half of the open and replacement to motor vehicles, and the floor space between shelving, counters, cases washing, waxing, and polishing of motor ve- and other displays, and all floor space lying hides, as incidental to other services ren- beneath and within the outer edges of any dered; and the making of repairs to motor shelving, counter, case or other display, re- vehicles except those of major type. Repairs gardless of the actual floor space that is phys- of a major type are defined to be spray paint ically occupied. ing, body, fender, clutch, transmission, differ- Foster Child Care: Care and education of ential, axle, spring and frame repairs, major not more than five (5) children unrelated to overhauling of engines, requiring the removal of engine cylinder head or crankcase pan, re the residents by blood or adoption pairs to radiators requiring the removal Front Lot Line: The narrowest dimension thereof, or complete recapping or retreading of the lot lines abutting.a street, or the lot line of tires. that the principal structure faces if no lot line abuts a street, public or private. For double Group Home A facility that is not regu- frontage lots, the front lot line shall be the lated under Chapters 135C or 237 of the Iowa street lot line that the principal structure faces Code or other state law and which,regardless or is addressed from, of size, provides living arrangements with shared use of kitchen and/or bathrooms for Gaming Facility: A facility for the use of individuals not related to the owner, tenant gaming, pari-mutuel gaming, gambling, or administrator within the third degree by and/or the entertainment through use of blood, marriage or adoption and who either games, including but not limited to, poker, are (a) receiving frequently recurring per- roulette, slot machines, blackjack, and other sonal assistance and/or daily-living activities games of chance, etc. This definition shall from home or community-based services be- ll CHAPTER 5 GENERAL REGULATIONSCHAPTER- DEFINITIONS 10-5-1 GENERAL REGULATIONS. seen from off the premises or by the addition '-' F of other uses, or a nature which would be P ; ' w, 4 , prohibited generally in the district involved. [Ordinance 3174, 12/14/811 To avoid undue hardship, nothing in this Ordinance shall be deemed to require a 10-5-1 GENERAL REGULATIONS. change in the plans, construction, or desig- nated use of any building in which actual A. Conformance Required. construction was lawfully begun prior to the Except as hereinafter specified in subsec- date of non-conformity amendment and upon tion 10-5-1(B), no building or structure shall which actual building construction has been be erected, converted, enlarged, recon- carried on diligently, or upon which a build- structed, or structurally altered, nor shall any ing permit has been applied for or a devel- building or land be used, which does not opment permit has been issued before the comply with all of the district regulations es- date of non-conformity and start of construc- tablished by this Ordinance or any amend- tion begins within one hundred eighty (180) ment hereto, for the district in which the days after issuance of the permit and is car- building or land is located. ried on diligently. Actual construction is hereby defined to include the placing of con- B. Non-Conforming Uses of Land,Non- struction materials in permanent position and Conforming Structures, Non- fastened in a permanent manner. Where ex- Conforming Uses of Structures and cavation or demolition or removal of an exist- Premises,and Non-Conforming Lots. ing building has been substantially begun preparatory to rebuilding, such excavation, Intent There exist lots,structures,uses of demolition or removal shall be deemed to be land and structures, and characteristics of use actual construction, provided that work shall which constitute a non-conforming use as de- be carried on diligently. fined by this Ordinance, or will constitute a non-conforming use upon adoption of a fu- 1. Continuing Existing Uses. The use of tare amendment hereto. It is the intent of this a building lawfully existing as of the Ordinance to permit these non-conformities date of non-conformity may be con- to continue, except as expressly provided tinued even though such use becomes elsewhere in this Ordinance, until they are non-conforming as of such date, but removed,but not to encourage their survival. any use that is not an authorized non- It is further the intent of this Ordinance that conforming use shall be considered an non-conformities shall not be enlarged upon, illegal use and shall be treated as a vi- expanded or extended,nor be used as ground olation of this Ordinance. for adding other structures or uses prohibited 2. Non-Conforming Lots of Record. In elsewhere in the same district. any district in which single family Non-conforming uses are declared by this dwellings are permitted, a single fain- Ordinance to be incompatible with permitted ily dwelling and customary accessory uses in the districts involved. A non- buildings may be erected on any sin- conforming use of a structure, a non- gle lot of record existing as of the date conforming use of land, or a non-conforming of adoption of Ordinance 2479, adopt- -use of structure and land in combination shall ed 02/03/69, not-withstanding limita- not be extended or enlarged after the date of tions imposed by other provisions of non-conformity by attachment on a building this Ordinance. This provision shall or premises of additional signs intended to be apply even though such lot fails to meet the requirements for area or 25 CHAPTER 5 GENERAL REGULATTONSEFI3 DEFINITIONS 10-5-1 GENERAL REGULATIONS. width, or both, that are generally ap- connection with such non- plicable in the district provided that conforming use of land. yard dimensions and requirements 4. Non-Conforming Structures. Where other than those applying to area or a lawful structure exists as of the date width or both,of the lot shall conform of non-conformity that could not be to the regulations for the district in which such lot is located. built after the date of non-conformity under the terms of this Ordinance or No portion of said lot shall be used or an amendment hereto by reason of re- sold in a manner which diminishes strictions on area,lot coverage,height, compliance or increases non- yards, its location on the lot, or other compliance with lot width and area requirements concerning the struc- requirements established by this Or- tore, such structure may be continued dinance, nor shall any division of any after the date of non-conformity so conforming lot be made which causes long as it remains otherwise lawful, the lot width or area to be below the subject to the following provisions: requirements stated in this Ordinance. a. No such non-conforming structure 3. Non-Conforming Uses of Land. A may be enlarged or altered in a use of land may be continued after the way which increases its non- date of non-conformity so long as it conformity, but any structure or remains otherwise lawful,provided: portion thereof may be altered to a. No such non-conforming use shalldecrease its non-conformity. be enlarged or increased, nor ex- b. Should such non-conforming tended to occupy a greater area of structure or non-conforming por- land than was occupied at the ef- tion of structure be destroyed by fective date of adoption or any means to the extent of more amendment of this Ordinance; than fifty (50) percent of its fair b. No such non-conforming use shall market value at the time of de- be moved in whole or in part to struction, it shall not be recon- structedany portion of the lot or parcelexcept in conformity with the provisions of this Ordinance. other than that occupied by such use at the effective date of adop (Ordinance 3393, 6/10/85] tion or amendment of this Ordi- c. Should such structure be moved nance; for any reason for arty distance c. If any such non conforming use of whatsoever,it shall thereafter con- land ceases for any reason for a form to the regulations for the dis- trict in which it is located after it is period of more than one (1) year, any subsequent use of such land moved. shall conform to the regulations 5. Non-Conforming Uses of Structures specified by this Ordinance for the or of Structures and Premises in district in which such land is lo- Combination. If lawful use involving cated; individual structures, or of structure and premises in combination, exists as d. No additional structure not con- of the date of non-conformity that forming to the requirements of this Ordinance shall be erected in would not be allowed after the date of non-conformity in the district under the terms of this Ordinance or an 26 CHAPTER 5 GENERAL REGULATIONSH 3 DEFNMONS 10-5-1 GENERAL REGULATIONS. amendment hereto, the use may be which a non-conforming use is continued after the date of non- superseded by a permitted use, conformity so Long as it remains oth- shall thereafter conform to the erwise lawful, subject to the following regulations for the district, and the provisions: non-conforming use may not a. No existing structure devoted to a thereafter be resumed; use not permitted by this Ordi- e. Except for a non-conforming use nance in the district in which it is that is an alcohol sales use,when a located shall be enlarged, ex- non-conforming use of a structure tended, constructed, recon- or structure and premises in con- structed,moved,or structurally al- bination is discontinued or aban- tered except in changing the use of doned for twelve (12) consecutive the structure to a use permitted in months or for eighteen (18) the district in which it is located. months during any three (3) year The use of premises shall be gov- period (except when government erred by the requirements of 10-5- action impedes access to the prem- 1(B)(3); ises), the structure or structure b. Any non-conforming use may be and premises in combination shall extended throughout any parts of not thereafter be used except in a building which were manifestly conformity with the regulations of arranged or designed for such use the district inwhich it is located. at the time of adoption or f. As to alcohol sales uses only, amendment of said Ordinance,but when the use of a structure or no such use shall be extended to structure and premises in combi- occupy any land outside such nation is non-conforming because building; it is an alcohol sales use, either c. If no structural alterations are solely for that reason or in combi- made, any non-conforming use of nation with other reasons, and a structure,or structure and preen when the alcohol sales use is dis- ises, may, as a special exception, continued or abandoned for three be changed to another non- (3) consecutive months (except conforming use provided that the when government action impedes Board of Adjustment, either by access to the premises), the struc- general rule or by making findings tore or structure and premises in in the specific case, shall find that combination shall not thereafter be used as an alcohol sales use except the proposed use is equally ap- in conformity with the regulations propriate or more appropriate to the district than the existing non of the district in which it is Io- conforming use. In permitting cared. This paragraph shall apply such change, the Board of Ad- equally to (i) the cessation of a justment may require appropriate business that is an alcohol sales conditions and safeguards in ac- use, (11) a business that holds a li- cord with the provisions of this cense or permit to operate as an Ordinance; alcohol sales use but fails to con- tinuously and actively operate as d. Any structure, or structure and such, and te,(> a business that land in combination, in or on continues operating as a non- 27 CHAPTER 14 "C-1"NEIGHBORHOOD COMMERCIAL DISTRICTCHAPTER 3 DEFINITIONS 10-14-1 REGULATIONS. Animal Hospital or Veterinary Clinic, Jewelry Store provided all phases of the business Landscape Gardener conducted upon the premises be with- in a building where noises and odors Launderette(Laundromat) are not evident to adjacent properties Meat Locker,storage and retail sales only Antique Shop Music Store Apparel Shop Paint and Wallpaper Store Bakery,retail only Post Office Substation Barber Shop or Beauty Parlor Photographic Studio Bicyde Shop Radio and Television Sales and Service Bookstore Radio and Television Studios, pro- Candy Shops,retail only vided that any towers or transmitting C ar Wash facilities are in accordance with Sec- tion 10-27-1(B)(4) Clothes Cleaning and Laundry Pickup Soda Fountain Stations Coffee House Shoe Repair Shops Collection Office or Public Utility Sporting Goods Commercial Parking Lots for passen- Tailor Shop ger vehicles in accordance with the Theaters provisions of Section 10-25-2 Variety Store Convenience Store [Ordinance 4976, Professional Cleaning Service exdud- 1I/23/09] ing Dry Cleaners Dairy Store,retail only 4. Any retail business or service estab- Dance and/or Music Studio lishment listed above that is also a Delicatessen and Sub Shop limited alcohol sales use as defined herein,further subject to the following Dry Goods Store requirements: Drug Store a. eft- nNo limited—alcohol Financial Institution sales use shall sell or dispense al- Florist and Nursery Shop,retail only coholic beverages via a drive- through or walk-up window or Fruit and Vegetable Market any similar drive-up or drive-in Furniture Store system. Notwithstanding any- Gasoline Stations thing in Section 10-5-1(B) to the contrary, any alcohol sales use Gift Shop that made use of such a window Grocery or system before adoption of Or- dinance 4976 on 11/23/2009 shall Hardware Store cease and desist from use of such a Hobby Shop window or system, and shall Household Appliances,sale and repair comply with the requirements of 58 CHAPTER 14 "C-1"NEIGHBORHOOD COMMERCIAL DISTRICTCHAPTER 3 DRFWIT-IONS 10-14-2 BULK REGULATIONS. this paragraph, no later than De- determines that the proposed use is cember 31, 2013. not similar in nature, it shall be con- b. -For the establishment of new lim- sidered a proposed use not covered ited alcohol sales use locations, by title, as regulated in 10 5-1(R). fencing or other approved screen- B. Accessory Uses: ing shall be constructed along the 1. The following accessory uses are per- property line with any abutting mitted in a"C-1" District. protected use, unless determined by the City Planner or designee to a. Accessory uses permitted in the be infeasible. [Ordinance 4976, "R-4" District 11/23/09] b. Storage of merchandise incidental c. No establishment that is a limited to the principal use may be stored alcohol sales use shall exhibit on in the principal building on the lot the exterior of the premises any in question,but not to exceed forty. image or verbiage that makes use (40) percent of the floor area for of the words "alcohol," "beer," said principal building. "wine," "liquor," or any variant or C. Height Regulations. synonym of any such word,or any type of such beverage, or that in- No building shall exceed three (3) stories dicates or suggest that such bever- or forty-five (45) feet in height at the required ages may be purchased in or upon front, side and rear yard lines, except two (2) the premises. Notwithstanding feet may be added to the height permitted at anything in Section 10-5-1(B) to said yard lines for each one (1) foot that the the contrary, any existing business building or portion thereof is set back from that does not conform to this re- the required yard lines and except as further quirement shall conform no later provided in Section 10-27-1. [Ordinance 4709, than December 31,2013. 8/9/04] 5. Business or professional office and 10-14-2 BULK REGULATIONS. similar uses not included in the above [Ordinance 3192, 2f22/82] list supplying commodities or per- [Ordinance 4592, 1/6/03] forming services primarily for resi- dents of the neighborhood subject to The following minimum requirements the administrative review and ap- shall be observed subject to the modified re- proval of the Planning staff. If staff quirements contained in Section 10-27-1: "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT USE MINIMUM MINIMUM MINIMUM MINIMUM MINIMUM MINIMUM MAXIMUM LOT AREA LOT LOT AREA FRONT SIDE YARD REAR YARD LOT WIDTH PER YARD P) CA(3) COVERAGE FAMILY Residential SAME AS SPECIFIED IN THE"R-4"DISTRICT Uses Other Permit- No Minimum No Mini- No Mini- 20 ft(1) Same as"R-4" 35 ft No Maximum ted Uses mum mum District (1) The front yard depth of any lot abutting on a"Major Street"shall be measured from the proposed right-of-way lines as shown on the Official Major Street Plan.[Ordinance 3908,12/21/92j (2) The rear yard setback is required except where an existing principal building on an abutting lot is closer to the rear lot line. In these instances the minimum rear yard setback will be the same as the nearest rear yard depth that was legally established. This provision applies to lots abutting the side yards that are not developed as a reverse frontage lot 59 CHAPTER 15 "C-2"COMMERCIAL DISTR1CrCHAPTER 3 ON5 (3) For every additional foot the front yard depth is increased over the required setback,the rear yard depth may be decreased in direct proportion thereto,but in no case shall the rear yard be less than ten(i0)feet. (4) The front yard setback is required except any commercial use may be built to the nearest front yard depth(from the street right- of-way to the structure)of a structure that was legally established.This setback would apply to all structures on the same side of the street between two(2)intersecting streets.This includes only buildings addressed and/or having their front yard setback fac- ing the same street. It does not include corner lots whose hunt yard is located on an adjacent street and uses the other street frontage as a side yard setback. forth for such use in the "C-1" Dis- 'C- "CO XA trio. 2. Adult uses as defined in the defini- ' y i tions Section, upon approval of a [Ordinance 3192,2/22/82] Special Permit by the Board of Ad- justment after review by the Com- 10-15-1 REGULATIONS. mission and provided that such uses meet the following separation re- The regulations set forth in this Chapter quirements: and contained in Chapter 5 shall apply in the "C-2" Commercial District The "C-2" a. At least 600 feet from any other adult use measured in a straight District is intended to provide for areas of line from the closest points of the the community which are developed or will property lines in which the adult be soon as moderate intensity commercial uses are located. area. These areas are often associated with the major traffic arteries and highways lo- b. At least 600 feet from any resi- cated within the community. Any outside dentially zoned property meas- storage of materials or equipment shall be tired in a straight line from the limited and dearly incidental and accessory closest point of the property line to the Principal Permitted Use, and shall not in which the adult use is located include the outside storage of junk or sal- to the closest residentially zoned vage material or similar debris. Outside property line. storage of materials or equipment shall not c. At least 600 feet from any pro- be permitted in a front yard. This provision tested use as defined herein shall not restrict the outside storage of nurs- which distance shall be meas- ery, landscaping and garden material, and ured in a straight line from the licensed and operable vehicles, or unli closest point of the property line censed operable vehicles for sale, that are which the adult use is located to accessory and clearly incidental to the Prim the closest point of the property cipal Permitted Use. This provision shall line in which is located an not restrict other outside display areas aforementioned protected use. If when such display areas display items that a protected use is a legal non- can be legally sold by a commercial business conforming use, this provision on the property and when the display area shall not apply. [Ordinance 3642, does not exceed an area equal to the area 5/I/89] occupied by the building(s) on a property. 3. Non-Limited Alcohol Sales Uses, A. Principal Permitted Uses: upon approval of a Special Permit by 1. Any use permitted in the "C-1" the Board of Adjustment after rec- Commercial District, on the terms set ommendation of the Commission, except that a Special Permit shall not be required if such use is located 60 CHAPTER 15 "C-2"COMMERCIAL DISTRICTQ ,4ER3 DEFINITIONS 10-15-1 REGULATIONS. along a principal arterial or inter- state according to the Urban Federal shall not be required if Such use Functional Classification System is located along a principal arte prepared by IDOT, provided that rial or interstate according to the such uses meet the following re- Urban Federal Functional Classi quirements: fication System prepared by a. nNo non-limited alcohol sales IDOT. use shall sell or dispense alco- [Ordinance 4976, 11/23/09] holic beverages via a drive- c. No non-limited alcohol sales use through or walk-up window or any similar drive-up or drive-in u,e, for which a Class E off- system, and provided that, premises liquor control license Notwithstanding anything in has been issued; or for which an Section 10-5-1(B) to the contrary, application for such a license has any alcohol sales use that made been submitted but not yet use of such a window or system granted; shall be located within before adoption of Ordinance 600 feet of another alcohol sales 4976 on 11/23/2009 shall cease use holding the same class of li- and desist from use of such a cense, as measured in a straight window or system, and shall line from the nearestclosest comply with the requirements of points of the property lines part this paragraph, no later than De- cember 31,2013. door service area-in which the of b. wNo With respect to any non- an-alcohol sales uses are located. limited alcohol sales use that to the closest point of the prop holds a Class l: off-premises liq- erty Line of such other alcohol uor control license or for which sales use. an application for such a license d. No non-limited alcohol sales use has been submitted but not yet shall be located within 250 feet of granted shall be located within ; another non-limited alcohol sales such uses arc at least 600 feet use, as measured in a straight from a protected use, and no line from the closest points of the with respect to all other non- property lines in which the alco- limited alcohol sales uses such hol sales uses are located. uses shall be located within are at lest 250 feet;from a protected e. Fencing or other approved use, as measured in a straight screening shall be constructed line from the dosestnearest along the property line with arty pointpart of the property line abutting protected use, unless building structure or outdoor determined by the City Planner service area in which ef-an alco- to or designee to be infeasible. hol sales use is located to the The provisions of this subsection (3) closest point of the property line of any protected user, upon ap sales uses, which shall instead proval of a Special Permit by the Board of Adjustment after rec the"C 1" District. ommendation of the Commis 61 CHAPTER 15 "C-2"COMMERCIAL DISPRICTCHAPTER 3 DEFINITIONS 10-15-1 REGULATIONS. 4. Animal Hospital or Veterinary Clinic ing and Heating Shop, Roofing providing any exercising runway Shop, Sheet Metal Shop, Sign Paint- shall be at least two hundred (200) ing Shop, and similar uses,provided feet from any "R" District and one there is no outside equipment yard. hundred (100) feet from any "C-1" District 12. Contractor Businesses including Contractor Equipment Yards, pro- 5. Automobile, Motorcycle, Trailer and vided that equipment yards shall be Farm Implement establishments for effectively screened on each side fac- display, hire and sales (excluding ing a Residential District and on auctions and not including sales lots each side facing a public street by a without a principal building except fence, wall or densely planted com- for satellite lots when the lot is abut- pact hedge not less than six (6) feet ting or across a street from a lot with or more than eight (8) feet in height, a principal building including an of- and, for equipment yards, upon ap- fice), including as incidental to these proval of a Special Permit by the major uses all repair work in connec- Board of Adjustment after review by tion with their own and customers' the Commission. vehicles, but not including uses in 13. Department Stores which the major source of revenue is from body and fender work. In ad- 14. Drinking Establishments, Taverns, dition, this paragraph shall not be Bars and Night Clubs, Summer Gar- construed to include automobile, dens, and Road Houses, induding tractor, or machinery salvage and entertainment and dancing, pro- used parts yards. Machinery, sal- vided that any such use that meets vaged or used parts, and vehicles the definition of Alcohol Sales Use not in running condition and not be- shall meet the requirements for an ing actively restored to running con- alcohol sales use. dition, or not DOT operational and 15. Hotels (Ordinance 4592, 1/6/03] not licensed, shall be located in an enclosed building. 16. Kennel, provided the principal 6. Ballrooms and Dance Halls building is at least 250 feet and any outside exercise or runway area is at 7. Billiard Parlors and Pool Halls Ieast 500 feet from any residentially 8. Bowling Alleys zoned property measured in a straight line from the closest point of 9. Clothes Dry Cleaning and/or dyeing the building or runway to the closest establishments. residential zoned property line, and 10. Commercial Baseball Fields, Swim- upon approval of a Special Permit by re- ming Pools, Skating, Golf Driving the Board of Adjustment after Ranges, commercial campgrounds view by the Commission or similar open air recreational uses 17. Laundries or Laundromats and facilities, upon approval of a 18 Lawn Mower Repair Shop Special Permit by the Board of Ad- justment after review by the Corn- 19. Lumber Yards and Building Materi- mission. als, retail, but not including any 11. Contractor Businesses, including manufacturing or fabricating for Carpenter and Cabinet Shop,Plumb- wholesaling operations. 62 CHAPTER 15 "C-2"COMMERCIAL DISTRICTCHAPTER 3 DONS 10-15-2 BULK REGULATIONS. 20. Mini-storage or storage rental devel- requirements for a limited alcohol opment, upon issuance of a Special sales use(on-premise consumption). Permit, which shall review the loca- 27. Other similar service and retail busi- tion for compatibility of surround- nesses not included in the above list ing, highest and best use of land, subject to the administrative review and proximity to a major thorough- and approval of the Planning staff. fare. [Ordinance 4683, 4/12/04] It is If staff determines that the proposed the intent of this provision for such use is not similar in nature, it shall uses to be towards the rear of highly be considered a proposed use not visible commercial property. covered by title, as regulated in 10-5- 21. Monument Sales Yard, but not with- 1(R). out a principal building. B. Accessory Uses: 22. Off-premise advertising in accor- dance with Section 10-26-1. fOrdi- 1. Accessory uses permitted in the Hance 4724, 9/20/04] „C-1" District. 23. Motels and Auto Courts 2. Accessory uses and structures cus- tomarily incidental to any permitted 24. Pet Shop,including Aquariums principal uses. 25. Printing Shops, not to include more than two (2) 12"x 18" inch job press 10-25-2 BULK REGULATIONS. es [Ordinance 3050, 10/1/79] 26. Restaurant: Fast Food Type and [Ordinance 3192, 2/22/82] Standard Type, and drive-in eating [Ordinance 4592, 1/6/031 establishments, provided that any The following minimum requirements such use that meets the definition of shall be observed, subject to the modified an Alcohol Sales Use shall meet the requirements contained in Section 10-27-1: "C-2"COMMERCIAL DISTRICT USE MINIMUM MINIM MINIMUM LOT MINIMUM FRONT MINIMUM MINIMUM MAXIMUM LOT AREA UM LOT AREA PER YARD(I) SIDE YARD REAR HEIGHT AND WIDTH FAMILY YARD(3)t+) LOT COVERAGE Residential SAME AS SPECIE bT)IN THE"R-4"DISTRICT Uses Motels/ No Mira- 150 feet 20 ft 10 ft. 20 ft No building shall Hotels mum exceed 4 stories or 48 Other Per- No Mini- No Min- No Minimum 20 ft() Same as"R-4" 35 ft feet in hex t milted mum imum District Uses (1) The front yard depth of any lot abutting on a"major street"shall be measured from the proposed right-of-way lines as shown on the Official Major Street Plan (2) The front yard setback is required except any commercial use may be built to the nearest front yard depth(from the street right- of-way In the structure)of a structure that was legally established.This setback would apply to all structures on the same side of the st,eel between two(2)intersecting sheets.This includes only buildings addressed and/or having their front yard setback fac- ing the same street It does not include corner lots whose front yard is located on an adjacent street and uses the other street frontage as a side yard setback (3) The rear yard setback is required except where an existing principal building on an abutting lot is closer to the rear lot line. In these instances the minimum rear yard setback will be the same as the nearest rear yard depth that was legally established. This provision applies to lots abutting the side yards that are not developed as a reverse frontage lot 63 CHAPTER 18 "C-3"CENTRAL BUSINESS DISTRICT 10-18-1 REGULATIONS.10 18 1 RECULATTONE. .` 10-5-1(B) to the contrary, any limited alcohol sales use that made use of such a window or system before £.. 4, . 5TM1�` adoption of Ordinance 4976 on 11/23/2009 shall cease and desist [Ordinance 3192, 2/22/82] from use of such a window or system, 10-18-1 REGULATIONS. and shall comply with the require- ments of this paragraph, no later than The regulations set forth in this Chapter, December 31, 2013. [Ordinance 4976, and contained in Chapter 5 shall apply in the 11/23/09] "C-3" Central Business District. The "C-3" 3. Automobile Body or Fender Repair Central Business District is designed and in- Shop. Vehicles not in running condi- tended to accommodate the variety of retail tions, not DOT operational and not li- stores, services and related activities which censed, machinery, salvage, or used often occupy the area within the Central parts shall be located in an enclosed Business District. "C-3" Zoning only shall building apply to the existing Central Business District or areas contiguous to the Central Business 4. Exterminator Sales District Any outside storage of materials, 5. Manufacturing or Treatment of Prod- equipment or product shall be limited and ucts dearly incidental to the conduct dearly incidental and accessory to the Printh of a retail business conducted on the pal Permitted Use, and shall not include the premises outside storage of junk or salvage material or similar debris. Outside storage of materials or 6 Prin g and/or Publishing Houses equipment shall not be permitted in a front 7. Tire Shop, including vulcanizing and yard. This provision shall not restrict the retreading outside storage of licensed and operable ve- hides, or unlicensed operable vehicles for 8 Transportation Passenger Terminals sale, that are accessory and dearly incidental B. Accessory Uses: to the Principal Permitted Use, and shall not restrict outside display areas when such dis 1. Accessory uses permitted in the"C-2" play areas display items that can be legally District sold by a commercial business on the prop- 2. Accessory uses and structures cus- erty and when the display area does not ex- tomarily incidental to any permitted ceed an area equal to the area occupied by the principal uses. [Ordinance 4724, building(s) on a property. 9/20/04] A. Principal Permitted Uses: 10-18-2 BULK REGULATIONS. 1. Any use permitted in the "C-2" Dis- trict [Ordinance 3192,2/22/82] [Ordinance 4592, 1/6/03] 2. Alcohol Sales Uses, provided that no The following minimum requirements alcohol sales use shall sell or dispense shall be observed, subject to the modified re- alcoholic beverages via a drive- quirements contained in Section 10-27-1: through or walk-up window or any similar drive-up or drive-in system. Notwithstanding anything in Section 75 CHAPTER 24A ALCOHOL SALES USE OVERLAY DISTRICTS 10-22-5 "S-F"SHALLOW FLOODING(OVERLAY)DISTRICT 10 28 4 SPECIAL I • The setback area shall be planted with non-conforming structure between the a combination of trees and shrubs to existing building line and the required provide a minimum of 1.5 points per set back line otherwise required in the linear foot of street frontage in addi- underlying Zoning District shall be al- tion to the 1.5 points per linear foot of lowed only upon approval of a Vari- street frontage required in 10-24-1 ance by the Board of Adjustment. (F)(4)(b). 3. For properties which are located in 3. If the fencing alternative is utilized,all "C-1" and less restrictive zones and fencing shall be constructed of new are affected by these setback require- materials which provide a uniform ments, the required rear yard setback appearance and shall be built to meet shall be reduced by one (1) foot for or exceed the currently adopted Build- each foot the front yard setback is in ing Code. Acceptable fencing materi- creased beyond that which is required als include but are not limited to: in the underlying zone; provided the a. Solid Wood property does not adjoin a residential zone. In no case shall the rear yard be b. Solid Metal reduced to less than ten(10)feet. A 50% reduction in required points on J. Use Restrictions. the exterior of the fence will be grant- ed for fencing that is constructed from No new junk yards, salvage yards, recy- the following materials: cling yards, or construction storage yards shall be allowed in the "H-C" Highway 20 a. Stone or brick Corridor Overlay district. Expansion of said b. Concrete with approved design uses shall be allowed only through the ap- characteristics proval of the Board of Adjustment process to expand a legal non-conforming use. c. Chain link with a hedge that sub- stantially obscures the fence and which will provide a solid appear- ance within three (3) years of 4 n planting. ALCOHOL`SA ;ESr USE, I. Setback Requirements. RLAY DISTRICT 1. To achieve the goals of this Section, the setback requirement shall be fifty 10-24A-1 GENERAL REGULATIONS. feet (50') for all structures abutting Highway 20. This setback area shall A. Boundaries. be used for open space only, except The Alcohol Sales Use Overlay Districts that parking shall be allowed to begin are four districts,the boundaries of which are twenty-five feet (25') from the prop- shown on the official zoning map and legally erty line. described in Attachment "A" to this Section. 2. The setback requirements shall apply Such districts are referred to as the Broadway to new construction. Fxisting struc- district, Logan district, E. 4th district, and tures that are not in compliance with Church Row Neighborhood district. this Section and wish to expand shall B. Purpose and Intent. not increase the non-conformity. Any proposed expansion of an existing The purpose and intent of this Chapter is to establish Alcohol Sales Use Overlay Dis- 114 CHAPTER 25 VEHICULAR USE,PARKING AND LOADING AREAS,PUBLIC GARAGES,PARKING LOTS AND FILLING STATIONS. 10-22-5 S-F SHALLOW FLOODING(OVERLAY)DISTRICT 10 2$4 SPECIAL I tricts to avoid undue concentration of certain alcohol uses in designated areas already populated by significant numbers of alcohol c£ � - 1� sales uses, to mitigate the secondary effects of certain alcohol sales uses, to preserve and I C 1 AG s PA • x.: protect neighborhoods from deterioration '. and loss of property value due to incompati- ble uses, and otherwise to promote the gen eral purposes of the zoning ordinance. The provisions of this Chapter shall apply 10-25-1 OFF-STREET LOADING SPACES in addition to any other zoning district regu- REQUIRED. lations and requirements in which the land may be classified. In the case of conflict, the [Ordinance 4634, 8/11/03] most restrictive provisions shall govern, ex- A. Regulations. cept as otherwise expressly provided in this Chapter. In any district, except the 'C-3° Central Business District, in connection with every C. Administrative Regulations. building or part thereof hereafter erected, The provisions of this Chapter shall con- having a gross floor area of ten thousand stitute the requirements for all zones that he (10,000) square feet or more, which is to be within the boundaries of any of the Alcohol occupied by manufacturing, storage, ware- house, goods display, retail store, wholesale Sales Use Overlay Districts. store, market, hotel, hospital, mortuary, D. Use Restrictions. laundry, dry cleaning or other uses similarly No new alcohol sales uses, other than in requiring the receipt or distribution by vela cidental alcohol sales uses, shall be estab in- des of material or merchandise, there shall be lished in an Alcohol Sales Use Overlay Dis Provided and maintained on the same lot trio. Expansion of said uses shall be allowed with such building at IPast one (1) off-street only through approval by the Board of Ad- loading space plus one (1) additional such justment process to expand a legal non- loading space for every twenty thousand conforming use. (20,000) square feet or major fraction thereof of gross floor area so used in excess of ten ATTACHMENT"A" thousand (10,000) square feet. Broadway Overly District 1. Each loading space shall be not less [insert] than ten (10)feet in width, twenty-five (25) feet in length. Logan Overlay District 2. Such space may occupy all or any part Jinsertj of required yard or court space or as E. 4th Overlay District specifically provided in the district in Jinsertj which it is located. Church Row Neighborhood Overlay District 10-25-2 OFF-STREET PARKING AREA REQ LIIRED. [insert] A. Scope of Regulations. [Ordinance 3050, 10/1/791 [Ordinance 4634, 8/11/03] 115 CHAPTER 25 VEHICULAR USE,PARKING AND LOADING AREAS,PUBLIC GARAUIb,PARKING LOTS AND FILLING STATIONS. 10-22-5 "S-F"SHALLOW FLOODING(OVERLAY)DISTRICT. 10 2S 1 SPCCIAL I two family dwellings. The minimum four (24) feet wide or loser than thir- driveway width between two rows of ty-six (36) feet apart shall be allowed parking stalls shall be fifteen (15) feet if the screen is installed on the oppo- for 45 degree angled parking, nine- site side of the alley with agreement of teen (19) feet for 60 degree angled the property owner(s). parking or for 45 degree and 60 de- 12. Lighting: Any lighting used to illu- gree herring bone pattern parking, urinate any off-street parking area or and twenty-four (24) feet for 90 de- any area(s) used for non-residential gree parking. The minimum drive- purposes shall be so arranged as to re- way width when other than between fled the light away from adjoining two rows of parking stalls shall be fif residential premises. [Ordinance teen (15) feet for one-way access and 3442,6/16/86] twenty(20) feet for two-way access. 13. Parking Space: The minimum size of 10. The City Planner or representative a parking stall shall be nine (9)feet by shall be responsible for reviewing and eighteen (18) feet,or one hundred and approving the layout of all parking fa- sixty two (162) square feet, exduding cilities in order to meet the stipules- the area necessary for access and ora- tions of these regulations. In addition, neuvering. When calculating the in case any building, structure, or use number of spaces required under this is not specifically mentioned herein, Ordinance, a fractional space shall re- the provisions for a use which is men- quire an additional space. tioned and to which said use is similar shall apply. 14. Site Plait Any application for a build- All open ing permit or for an occupancy certifi- 11. Screening and Landscaping: cate where no building permit is re- parking areas containing more than quired, shall include a site plan, four (4) parking spaces shall be effec- drawn to scale, and fully dimensioned tively screened as defined herein on showing any off-street parking or each side adjoining property situated loading facilities,points of access to be in a Residence District or any institu- provided, and an adequate number of tional premises, except when the ad- handicap parking spaces. joining property is used for profes- sional office or multi-family,by a wall 15. Floor Area: In calculating the floor or densely planted compact hedge area as it applies to these regulations except if the dosest point of such all multiple stories including base- parking area is at least one hundred ments used as a part of the use in (100) feet from the nearest residential question, or all leasable area designed or institutional property line or across for tenant occupancy, shall be added a street. For such parking areas sepa- together to get a total floor area. Ar- rated from property situated in a Res- eas used only for mechanical, ware- idence District or any institutional house, storage, or other similar uses premises by an alley, the screen shall may be excluded. Also areas to be be required except along approved used for seasonal display or garden points of access, provided that the areas may be excluded. The property points of access are not more than owner must provide documentation twenty-four (24) feet wide and not of the use of all areas to be excluded less than thirty-six (36) feet apart. from the floor area calculation. A Points of access more than twenty- change in use to a non-excluded use 118 CHAFFER 26 OUTDOOR ADVERTISING SIGNS AND BILLBOARDS 10-22-5 "S-F'SHALLOW FLOODING(OVERLAY)DISTRICT.ww-4I----SPEC 30. Real Estate Sign: A temporary sign be located, erected, or maintained except advertising the sale, lease, or rental of in compliance with these regulations. All the property or premises upon which signs shall be considered as accessory us- it is located. es to a Principal Permitted Use,except for 31. Revolving Sign: A sign that revolves ° Pr advertising signs and bill- boards. All signs may be erected up to 360 degrees about an axis. the property line, unless otherwise sped- 32. Roof Line: The top edge of a peaked fled in this Ordinance. Such signs shall roof. obtain a building permit and zoning ap- 33. Roof Sign: A sign mounted on, and proval prior to construction. supported by, the main roof portion of 1. Exemptions: The regulations con- e building. tained in this Section shall not apply 34. Sign: Any structure or device de- to: signed or intended to convey informa- a. Traffic control signs or devices; tion to the public in written or picto- b. Signs located within buildings, ex-rial form for the purpose of bringing the subject thereof to the attention of ding Home Occupations, or the public. Flags displayed from flag public sports complexes or poles or staffs will not be considered facilities; to be signs. c. Official signs of a non-commercial 35. Temporary Sign: A sign intended to nature erected by public utility display either commercial or non- companies; commercial messages of a transitory d. "For Sale" and"Garage Sale" type or temporary nature. Portable signs signage less than six (6) square or any sign not permanently embed- feet on private property. Said ded in the ground, or not perms- signage shall be removed when nently affixed to a building or sign the sale is completed;and structure that is permanently embed- e. Political signs on private property ded in the ground, are considered temporary signs. in compliance with the Code of Iowa. 36. Wall Sign: A sign that is in any man- ner affixed to any exterior wall of a 2 Prohibited Signs: building or structure and projects not a. Non-exempt signs in street rights- more than 18 inches from the building of-way exduding approved signs or structure wall. in the "C-2" and "C-3" District, 37. Window Sign: A sign affixed to or and subdivision signs as provided painted on the surface of a window in this Section;and with its message intended to be visible b. Signs which resemble traffic con- to and readable from the public way trol signs or devices. or from adjacent property. c. With respect to the premises of C. Regulation of All Signs. any establishment that is a limited alcohol sales use and is not located The regulations contained in this chapter shall apply to and regulate signs in the District, any sign that anyincludes verbiage that makes s in all Districts except the "H-C" Highway use of the words "alcohol," Corridor Overlay Districts. No sign shall 128 CHAPTER 26 OUTDOOR ADVERTISING SIGNS AND BILLBOARDS 10-22-5 "SF"SHALLOW FLOODING(OVERLAY1DISTRICT• • "beer," "wine," "liquor," or any board sign structures, including the variant or synonym of any such outermost edge of the sign panel, word, or any type of such bever- must be setback from the immediate age, or that indicates or suggest abutting street right-of-way line or that such beverages may be pur- property line equal to the setback of chased in or upon the premises. the underlying Zoning District. Bill- 3. Off-Premise Advertising Signs and board structures shall not be permit Billboards: ted within 1000 feet of another bill- board structure measured in either di- Off-Premise Advertising is a tradi- rection along both sides of the street tional and legitimate advertising me- which adjoins the billboard structure, dium involving the lawful use of pri- measured from the base of structure vate property. to the base of structure in a straight Off-Premise Advertising should be line regardless of grade. Furthermore, no billboard structure shall be permit- regulated to provide for safe struc- tures to be properly located so as to ted closer than 200 feet from a resi- meet uniform standards for construc- dential Zoning District or from the tion and maintenance and to be main property boundaries of any property tamed to conform to a neat and pleas- which has a principal residential use ant community appearance. located thereon, nor closer than 200 feet from the property boundaries of a In all districts where permitted (C-2, public park, church, school cemetery, C-3, M-1, and M-2, excluding corridor hospital, the property boundaries of overlay districts),billboards shall have any historic district established by a prime message area not to exceed state law or local ordinance, or the 300 square feet.Billboards may exceed property boundaries of any structure 300 square feet for unique site charac- listed on the National Register of His- teristics including, but not limited to, toric Places. In addition, vertical setbacks, surrounding land uses and stacking of separate sign panels on a structures, spaciousness and visibility. billboard structure shall be prohibited. Such a request over the 300 square On corner lots, no billboard shall be foot limit must follow the procedure erected within the triangular area by applying for a Special Permit from formed by the intersection of the lot the Board of Adjustment. In no case lines and a line connecting two (2) shall the Board of Adjustment grant a points each located 100 feet from the Special Permit that exceeds 672 sq. ft., intersection of the lot lines of the cor- and an embellishment, trim and skirt ner of the lot located at the intersec- ing area not to exceed an additional tion. [Ordinance 3050, 10/1/79) [Ordi- 150 sq. ft. The maximum allowable nance 4521, 10/22/01] [Ordinance 4724, height as measured from natural 9/20/04] grade at the base of the sign to the top of the structure is 48 feet with the 4. All ' minimum height being 10 feet from a. Home Occupations shall be al- natural grade at the base of the sign to lowed one (1) nameplate display- the bottom of the structure. The struc- ing the name of occupant or occu- tures shall be a monopole steel design, pation, not exceeding two (2) with the paint and sign material main- square feet in area, non- tamed in a new condition. All bill- illuminated, attached flat to the 129 CHAPTER 27 SPECIAL PROVISIONS,EXLN'I1ONS AND MODIFICATIONS 10-27-1 I SPECIAL F 1/9/89],advising the City of the poten- building--sta a tial hazards and necessary safeguards. �� 10. Mobile Home Parks, including fac- tory-built home parks and subdivi- eteetese, when meeting the sions if the structures are not classi- following minimum requirements: fied as real estate. a. Where the business, when oper- 11. Rubble Disposal Site, Rubble Fill Site, cited in conformance with such or clean fill site, except clean fill ap- proved as part of a development plan. imposed by the Board of Adjust - proved duplicate of the application submit- meet, the following crite ted to the Black Hawk County Health Ha: Department shall be submitted to the i. The proposed location, design, Commission. The application shall construction and operation of contain the signature of landowner, the particular use adequately legal description of property, a plot safeguards the health, safety plan showing area to be filled with ex- and general welfare of persons fisting and proposed final elevations. residing in the adjoining or The application shall also include an surrounding residential area. estimate of the number of cubic yards necessary and length of time esti- ii. The business uses landscaping, mated to complete filling. [Ordinance walls or structures to prevent 3590, 10/17/88] any noise, vibration or light generated by the business 12. Adult Businesses/Adult Uses [Ordi- from having a significant det nance 3642, 5/1/89] in accordance with rimental impact upon the ad- "Adult Businesses/Adult Uses" of joining residential or protected Sections 10-3-1, 10-15-1(A)(2), and 10- uses. 27-1(N). iii. The business will not unduly 13. Gaming facilities,unless located with- increase congestion on the in a Planned District where listed as a streets in the adjoining resi- Permitted Use. [Ordinance 4735, dential area. 10/18/04] iv. The operation of the business 14. One or two-family residential struc- will not constitute a nuisance. tures when more than one (1) such structure is erected on a single lot in b Any Special Permit so granted by the "R-1" or "R-2" District. [Ordinance the Board of Adjustment shall be 4855, 2/19/07] [Ordinance 4885, subject to the following general 10/15/07] conditions, together with any ad- ditional special conditions re- 15. Non-Limited Alcohol Sales Uses, oth quired by the Board of Adjust- .an ,• .tea , , , , , ment as appropriate: terial or interstate according to the i Any parking area provided for • . the use of customers of the tion System prepared by IDOT, or business shall be illuminated to appropriate standards ured from the nearest part of the found in the City of Waterloo Municipal Code. Parking lot 143 CHAPTER 27 SPECIAL PROVISIONS,EXCEPTIONS AND MODIFICATIONS 10-27-1 I SPECIAL I ' lighting shall be directed away special use permit [Ordinance from nearby residential prop- 4976, 11/23/091 erties and city streets. c. The purpose and intent of these ii The business shall comply special permit regulations is to with the City of Waterloo Mu- avoid undue concentration of cer- nicipal Code pertaining to twin alcohol sales uses, to mitigate noise control_ the secondary effects of certain al- iii. Attractive litter and trash re cohol sales uses, to preserve and ceptades shall be located at protect neighborhoods from dete- convenient locations inside rioration and loss of property val- and outside the premises, ue due to incompatible uses, and otherwise to promote the general iv. The Special Permit is subject to purposes of the zoning ordinance. amendment or revocation if Except in the "C-3" District, the the operation of the business provisions of this subsection 15 becomes a nuisance or exhibits shall apply in addition to any oth- a pattern of violating the con- er zoning district regulations and ditions set forth in the Special requirements in which the land Permit may be classified. In the case of conflict, the most restrictive provi- v. If the zoning officer deter- mines at any time that the op- sions shall govern, except as oth- eration of such a business ex- erwiseexpressly provided in this subs hibits a pattern of violating the conditions set forth in the Spe- 16. Religious facilities. ' cial Permit, the zoning officer 17. Non-profit institutions of a philan- may apply to the Board of Ad- justment to reconsider the is- thropic or educational nature, includ- ing libraries but excluding philan- suance of the special use per- mit for such business. A copy epic professional offices in the „R- of such application to recon- 4" Multiple Residence District or less skier and notice of the hearing restrictive district. Also private clubs, before the Board of Adjust- fraternities,sororities and lodges. ment on such application shall 18. Commercial mining and extraction of be provided to the owner of minerals or raw material, including such business at least ten days sand or gravel pits or borrow sites. in advance and shall also be 19. Mini-storage or storage rental devel- provided to all owners of re- opment when in a"C-2"District cord of property within two hundred fifty (250) feet of the 20. Towers including wireless communi- subject property. If the Board cations and wind generation devices, of Adjustment finds that the except as provided in Sections 10-27- operation of such business ex- 1(B)(4),10-27-1(D),and 10-27-1(T). habits a pattern of violating the 21. Kennels. conditions set forth in the Spe- cial Permit, the Board of Ad- 22. Public utility structures and equip- justment shall have the author- went necessary for the operation ity to amend or revoke the 144 10-27-1 SPECIAL I P. Buffers Required. height of planting shall be adequate to serve [Ordinance 3050, 10/1/79] as an effective visual screen. (Ordinance 4724, 9/20/04J The burden or provision and selection of It shall be recognized that the transition the buffers shall be as follows: from one district to another district of con- 1. Where two (2) different districts re- trasting and conflicting uses is across a bar- quiring a buffer between them are rier and line in theory. Therefore, it shall be both in existing improved condition, the intent of this artide to require the actual the above requirement is not retroac- provision of physical barrier so as to reduce tive and should a buffer be desired it any possible harmful or detrimental influence shall be by mutual agreement be- one district may or may not have to an abut- tween property owners or as other- ting or contrasting or conflicting use. wise provided by law. However, in The following conditions shall require a the event that any or all of the im- buffer between abutting districts: proved property is abandoned, de- stroyed, demolished, etc. for the pur- l. All "C" Districts which abut any "R-1" pose of renewal, redevelopment, etc., tha or "R-2" District shall be buffered as portion of such property being renewed, redeveloped, etc. shall be required in this article. considered vacant land subject to the 2. All "M" Districts which abut any "C-1" requirements herein. or any "R" District shall be buffered as required in this article. 2. Where one of the two (2)different dis- tricts requiring a buffer between them Buffers required under the provisions of is partially developed, the developer this article or elsewhere in this Ordinance of the vacant land shall assume the shall be accomplished by any one or ap- burden. proved combination of the following methods: 3. Where both districts requiring a buffer between them are vacant or undevel- 1. Buffer Wall. Such wall shall not be oped except for agricultural use, the less than six (6) feet in height, con- burden shall be assumed by the de- structed of a permanent, low mainte- veloper as the land is improved or de- nance material such as concrete block, veloped. cinder block, brick, concrete, precast concrete, title block, etc. The wallWhere the line between two (2) districts shall be designed for both structural requiring a buffer follows a street right-of- adequacy and aesthetic quality. The way,railroad, stream, or other similar barrier, use of weather resistant wood, metal the requirement for a buffer may be waived or manufacturing substitutes may be by the City Planner or designee, provided such waiver does not permit the exposure of used as an accessory material for aes- thetic quality. undesirable characteristics to public view. 2. Buffer Park. Such park shall not be Q. Alcohol Sales Uses-Regulations. less than forty (40) feet in width, de 1. Classification. Except in the "C-3" signed and landscaped in an aesthetic District, all alcohol sales uses,whether manner. existing or proposed, shall be classi- Predominant planting shall be of ever- fled by the City Planner or designee as green type trees, shrubs and plants so as to one of the specific types enumerated assure year-round effectiveness; density and in Section 10-3-1 under "alcohol sales 157 10-27-1 I SPECIAL I uses." All alcohol sales uses shall be erwise expressly provided in this sub classified according to current stan- section, dards pertaining to percentage of sale and retail floor space. For any alcohol sales use that existed before adoption of Ordinance 4976 on 11/23/2009, where insufficient information is available for a determination between a ven issued,or f;r a limited or non-limited alcohol sales use according to current standards, h ' s bmittea but et the use shall be classified as a limited alcohol sales use and shall be subject to all of the requirements pertaining to such uses. Any business requesting classification as a non-limited alcohol cst part of the building structure sales use shall provide adequate documentation for such a determina- tion. Adequate documentation may consist of, but shall not be limited to, cohol s tax forms filed with the Iowa Alco- No alcohol sales use that is not a limited al holic Beverages Division, sales regis- ter or point-of-sale system reports, in- 250 feet of another alcohol sales use come statements, and/or other infor- mation certified as true and correct by as measured from the nearest part of a licensed public accountant or a certi lied public accountant Any informa- tion provided by the business shall be closest point of the property line of certified by the business as true, cor- rect and complete under penalty of perjury. Purpose and Intent. The 2 Drive-Up Windows. purpose and intent of this subsection a. No business that is an alcohol sales Q is to establish alcohol sales use use shall construct, open or install any drive-through or walk-up lion of certain alcohol sales aces, to window or any similar drive-up or mitigate the secondary effects of ccr drive-in system, except that a lain al ohol sales uses, to preserve pharmacy may have such a system provided that no alcoholic bever- rioration and lax, of property value ages may be sold or dispensed through same, and except that a grocery may have such a system of the zoning ordinance. as a convenience for loading mer- 1. pxcee 3 District, the provi chandise into a vehicle only if the sions of this subsection Q shall apply customer made the purchase in- in addition to any other zoning-dis- side the premises of the grocery. trict regulations and requirements in b. If an application has been filed for a which the land may be classified. In new license or permit to sell or the case of conflict,the most restrictive dispense alcoholic beverages with 158 10-27-1 I SPECIAL respect- to a premises that is not deemed to be an unlawful use and shall be classified as an alcohol sales use at subject to the enforcement provisions of this the time of application or has not Ordinance. If audit of the provided informa- been classified as such within the lion indicates that the business fails to satisfy preceding three (3) months, and if the conditions to qualify as the appropriate the premises is equipped with a category of a limited alcohol sales use, either drive-through or walk-up window on the basis of the preceding twelve (12) or any similar drive-up or drive-in months viewed as a whole or the most recent system, then the application will three (3) months viewed as a whole, then not be approved until any opening such business may be deemed to be an that is part of such window or sys- unlawful use and may be subject to the en- tem is permanently dosed and the forcement provisions of this Ordinance. If the exterior thereof has been finished audit demonstrates that the business exceeds to conform in materials and ap- by more than ten (10) percent any of the nu- pearance as closely as reasonably merical standards of the appropriate category possible to the remainder of the of a limited alcohol sales use, then the use exterior of the premises. shall be deemed a nuisance and the business R. Limited Alcohol Sales Uses, shall pay all cost and expense of the audit The city derk shall demand reimbursement [Ordinance 4976, 11/23/09] for the audit costs and expenses by mailing Pursuant to the authority vested in the written demand for reimbursement to the City by Section 123.39 of the Iowa Code and owner. Notice shall be by ordinary mail. Said in furtherance of the City's prerogative to demand shall be due and payable upon mail- regulate the location of alcohol sales uses for ing and shall become delinquent if not paid the health, welfare and morals of the corn- within thirty (30) days of the date of mailing munity, any limited alcohol sales use as-de- the notice. Without prejudice to any other fined-herein-is subject to the requirements of available methods of collection, any delin- this Section. Upon request of the police chief quent amounts may be assessed against the or designee at any time, but not more fre- property for collection in the same manner as quently than semi-annually, a business that is a property tax, as provided in state law. The a limited alcohol sales use shall provide such audit requirements of this subsection are in information as the police chief or designee addition to any affidavit or agreement that may, in his reasonable discretion, require as may be required by the City Planner or des- proof that the business satisfies the conditions ignee with respect to the status of the busi- to be for the appropriate category of a limited ness within the appropriate category of as-a alcohol sales use. Proof may consist of,but is limited alcohol sales use. In connection with not limited to, tax forms filed with the Iowa any application for renewal of a liquor control Alcoholic Beverages Division, sales register or license, the business shall certify on forms point-of-sale system reports, and-ter-income acceptable to the City Planner or designee statements, and/or other information card- that it continues to meet the requirements for fled as true and correct by a licensed public classification as the appropriate category of accountant or a certified public accountant limited alcohol sales use, induding certifica- Any information provided by the business tion by a licensed public accountant or a certi- shall be certified by the business as true, cor- fled public accountant that the business meets rect aeeuand complete under penalty of the income restrictions to qualify as the ap- perjury. If the business faits to provide the propriate category of limited alcohol sales requested information within thirty (30) days use. after request, then such business shall be S. Utility Exemption. 159 Exhibit "A" Broadway Avenue Overlay District— Legal Description Beginning at the intersection of the centerlines of W. Parker Street and Fairview Avenue; thence South along the centerline of Fairview Avenue and an extension of the centerline of Fairview Avenue to its intersection with the Northeasterly line of the Cedar River; thence Southeasterly along the Northeasterly line of the Cedar River to its intersection with the centerline of E. Third Street; thence Northeasterly along the centerline of E. Third Street to its intersection with the centerline of Franklin Street; thence Northwesterly along the centerline of Franklin Street to its intersection with the centerline of Oak Avenue; thence North along the centerline of Oak Avenue to its intersection with the centerline of Utica Street; thence Northeasterly along the centerline of Utica Street to its intersection with the centerline of Lincoln Street; thence Northwesterly and Northerly along the centerline of Lincoln Street to its intersection with the centerline of Bratnober Street; thence West along the centerline of Bratnober Street to its intersection with the centerline of Columbia Street; thence North along the centerline of Columbia Street to its intersection with the centerline of the Canadian and National Railroad; thence Northwesterly along the centerline of the Canadian and National Railroad to its intersection with the centerline of Ackermant Street; thence North along the centerline of Ackermant Street to its intersection with the centerline of W. Parker Street; thence West along the centerline of W. Parker Street to its intersection with the centerline of Fairview Avenue and the Point of Beginning. Logan Avenue Overlay District— Legal Description Beginning at the intersection of the centerlines of Franklin Street and E. Mullan Avenue; thence Northwesterly along the centerline of Franklin Street to its intersection with the centerline of Oak Avenue; thence North along the centerline of Oak Avenue to its intersection with the centerline of Utica Street; thence Northeasterly along the centerline of Utica Street to its intersection with the centerline of the former Illinois Central Railroad Beltline (abandoned); thence Northerly along the centerline of the former Illinois Central Railroad Beltline (abandoned) to its intersection with the centerline of the Canadian and National Railroad (formerly Illinois Central Railroad); thence Southeasterly along the centerline of the Canadian and National Railroad to its intersection with the centerline of E. Mullan Avenue(also known as U.S. Highway 63); thence Southerly and Southwesterly along the centerline of E. Mullan Avenue to its intersection with the centerline of Franklin Street and the Point of Beginning. E Fourth Street Overlay District— Legal Description Beginning at the intersection of the centerlines of Franklin Street and E. Second Street; thence Northeasterly along the centerline of E Second Street to its intersection with the centerline of Walnut Street; thence Northwesterly along the centerline of Walnut Street to its intersection with the centerline of Pine Street; thence East along the centerline of Pine Street to its intersection with the centerline of Iowa Street; thence North along the centerline of Iowa Street to its intersection with the centerline of Dane Street; thence West along the centerline of Dane Street to its intersection with the Centerline of E. Mullan Avenue (also known as U.S. Highway 63); thence North along the centerline of E. Mullan Avenue to its intersection with the centerline of the Webster Street right-of-way; thence East along the centerline of the Webster Street right-of-way and the centerline of Webster Street to its intersection with the centerline of Ankeny Street; thence North along the centerline of Ankeny Street to its intersection with the centerline of Ricker Street; thence East along the centerline of Ricker Street to its intersection with the centerline of Page 1 of 2 Linn Street; thence South along the centerline of Linn Street to its intersection with a line drawn between the Southeasterly corner of Lot 4, Block 7, Hammond and Hopkins Addition and the Southwesterly corner of Lot 7, Block 6, Hammond and Hopkins Addition; thence Westerly in a straight line to the intersection of the centerlines of E. Fourth Street and Dane Street; thence South along the centerline of E. Fourth Street to its intersection with the centerline of Walnut Street; thence Southeasterly along the centerline of Walnut Street to its intersection with the centerline of the Union Pacific Railroad; thence Southwesterly along the centerline of the Union Pacific Railroad to its intersection with the centerline of Franklin Street; thence Northwesterly along the centerline of Franklin Street to its intersection with the centerline of E. Second Street and the Point of Beginning. Church Row Neighborhood Overlay District— Legal Description Beginning at the intersection of the centerlines of South Street and W. Mullan Avenue; thence Northeasterly along the centerline of South Street to its intersection with the centerline of Washington Street; thence Southeasterly along the centerline of Washington Street to its intersection with the centerline of W. Sixth Street; thence Southwesterly along the centerline of W. Sixth Street to its intersection with the centerline of Randolph Street; thence Southwesterly in a straight line to the intersection of the centerlines of W. Sixth Street and Wellington Street; thence continuing Southwesterly along the centerline of W. Sixth Street to its first intersection with Grant Avenue; thence continuing Southwesterly along the centerline of W. Sixth Street to its second intersection with Grant Avenue; thence Northwesterly along the centerline of Grant Avenue to its third intersection with W. Sixth Street; thence Southwesterly along the centerline of W. Sixth Street to its intersection with Allen Street; thence Northwesterly along the centerline of Allen Street to its intersection with the centerline of W. Fifth Street; thence Southwesterly along the centerline of W. Fifth Street to its intersection with the centerline of Baltimore Street; thence Southeasterly and Southerly along the centerline of Baltimore Street to its intersection with the centerline of Pleasant Street; thence West along the centerline of Pleasant Street to its intersection with the centerline of W. Fifth Street; thence Southwesterly along the centerline of W. Fifth Street to its intersection with the centerline of Bayard Street; thence South along the centerline of Bayard Street to its intersection with the centerline of Williston Avenue; thence West along the centerline of Williston Avenue to its intersection with the centerline of Kimball Avenue; thence North along the centerline of Kimball Avenue to its intersection with the centerline of Reber Avenue; thence East along the centerline of Reber Avenue to its intersection with the centerline of Sullivan Avenue; thence North along the centerline of Sullivan Avenue to its intersection with the centerline of W. Second Street; thence Northeasterly along the centerline of W. Second Street to its intersection with the centerline of South Street; thence Northwesterly along the centerline of South Street to its intersection with the centerline of W. Mullan Avenue and the Point of Beginning. Page 2 of 2 M , Proposed Broadwa /Logan/E 4th Overlay District 11 11lil1_ ' j nii arr. :Am —yin= ■._ N.EMM.. sou ::m .l11r11111 1111111 R-2 C-Z 11■ 111E �I1 hi 1m1! 11111111 # .i1t• e ■�11111111111111II 1111�11 —■ --miu -- --mum -- l�I.O u1..1- im 111111111111111111 -rij= -- -- = -- I� ®® \Ii _ H � IA _M � 111= : �1!� :1111 :111111 111111 _I.� � = =1 = �111111111111�� -" 2 III — _ _' 1111� 111= 111111111111„1111m./0. 1 — _ - !■ 111111_ LIIII \, 1I_ 1111: 111= _:� IF 1111111 MI _® 111111. 111111 I8.II R-2;C-Z 1111= :II11I = 41111111m R 3 W_M�_ - R 2;GZ 1 C-2;C-Z I11I1i . \m- m 1 11111 ■:'■ IllIIIIlnlll OM- g .. .!. 11111111111111 111111�1111111 = � E ,_IIIIIIIII� 111111 !IIIh M111111111 11111I II111n 1IIIII 11■II m ir. cis (°112 11111511111 T. gill @#3 111■ R-2,C-Z 1115-MI1111 co IM ` 4 Logan 1111111 I:IIII Broadway ..ZEI u1IIIN 111111 R-3 F. illllll MA DO ON 1111111 al _IhII IN 11111111 R-4,R-P II4Y- N lila 191116 CCg Oil" M 2 �.�e <P AS 1 incu T 1 ST. 111111111.1 ,�I II till IL - F� MAPL- PLEASE NOTE'. 011411114111111 BASE MAP DATA SOURCE IS BLACK HAWK COUNTY. • / 63 �(j� , THIS MAP DOES NOT REPRESENT A SURVEY.NO LIABILITY IS (C 4 ASSUMED FOR THE ACCURACY OF THE DATA DEUNEATEO HEREIN, IT),•, •\`•.� , EITHER EXPRESSED OR IMPLIED BY BLACK HAWK COUNTY.THE BLACK HAWK WATERLOO OM AKEOR,OF THEIR EMPLOYEES. •HE LAASSESSO , HEIREM4 ACCURAC #> tt# 7N /> BKWKCOUR' OFFIFORTE 350 700 FeetAN ACCUR EINFo AATIONOR'SOFFICEFORCOMPLETE �I AND ACCURATEINFORMATIO N. / '�� ^ //�J •,� z — I n x LT: 3 —x _ ti _, ._ I fri 111 CT l 4V �.�: '=r ' ---� _ . 11IJ1 I II 1 ` ,� m 4,___ ..\�.. II! Iil 111,141.1111/ 1 II k ,a1 1_ wi i laii; _ 21 Wang x ii w I il a g MN NM gm LIM NI OE '-r_' _1 Illi 111: — o I - \s- AiIlilllllllll. _ ' ��``�� '%, •��='iiiiiiiiiiiiiiiiiiiu�' n c -I I ul 5.2--HEKE 4��,Q �`==►iv- amnion — m �� ii,`�0��,��- `t= aI.11llllllllllilllii=nil�n �� a rid � ,��r� .��It,','�� :1_ i H hill im.i. , v 4 I4:•4.e"'+4 ..■t1,u14.i•An4,_ +V4ra2fe;•o*el„t,„'iw1c 4l • 0 I 'o ITT 1 V• ,� ' , ,,, ��/� , „ aM 1 11 111111111=1111I1 • \S ' • �0►••L 4•- 8'4z !' o ll' lllllll'`IIII�I=►�' boy �� /•� .��`i� a = i,01,_ 4‘ ' *# ' -•- . '14 g: is mini I__I__i_. LN1-„-1N 1 i•-• \1.4•' . •..„-- D .!2 3. i.. NoMH tFw • NY o iri 111111111.i40llmw..1 A. - ems � • , o 4. v 2? . 1t 4/4 o 1 ii r 4, '•4. 4 �.4 #, c,.;44 /4 4 Q. .44 0 •"„t2 -..;. . . •< • • v. s*,, sve ,•.,,,.•,..-40 13 *i #4, —• ,m �,� v . mo��iD ;omm Ams m ` `,`. �N 4 .—N /' ///��■ � o-�im GmmAyo'"yoo i ` ,` ��, #. , ,; / , \ ` Y/ amaoAoo�Anmo , SOoami;m amm � `•I"""111 •••�,,, •••.•��V ' V .� `17 *sT ama . �O0 m<^�nm-o m � i- r � . At o � Amza� ooKZD - �i l' r* 11 gBc m�' oyo mrovoOmymx �: �46 •1111 Ns I AI f • .,�,.+oy♦`♦f�s • mnmm2Amn�GJC • � T�mD� y�m 11 ��:=;<;fro= II I1i 1111�?IV % 2 * c .%. -. 2�m5m. n = / D mmmm=a mm� 11111�111110 A .��9 �4�� ,• 4 \ / \ f I CITY OF WATERLOO , IOWA /f�1r s rr.._ ONTO m COMMUNITY PLANNING AND DEVELOPMENT µ'se 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 %rloo \o NOEL C.ANDERSON,Community Planning&Development Director Council CommunicationETtgreet ):11( 012--(cr Mayor City Council Meeting: May 29, 2012 • 11-4. wadoi� BUCK Prepared: May 25, 2012 ✓ ^1� CLARK ice, I1.5j Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 COUNCIL MEMBERS SUBJECT: Set date of hearing for a request by Kal Sundaram for a "B-P" Business DAVID Park District site plan amendment for property generally described as the southwest JONES corner of Greyhound Drive and Ridgeway Avenue for the purpose of developing a new wards 4,000 sq. ft. office building. CAROLYN Submitted by: Noel Anderson, Community Planning & Development Director COLE Ward2 Recommended City Council Action: Set a date of hearing for a site plan amendment HAROLD as described above. GETTY Ward3 Summary Statement:At the June 5, 2012 meeting of the City of Waterloo Planning, Programming, and Zoning Commission, the request by Kalyana Sundaram will be QUENTIN reviewed for approval for a site plan amendment to the "B-P" Business Park District for HART the construction of a new 4,000 sq. ft. medical office building. This new development ward4 would be built just east of the Mauer Eye Center and Spa along West Ridgeway Avenue, RON at Greyhound Drive. WELPER Wards The "B-P" Business Park District requires all new major projects to be approved for site plan approval through a public hearing process. The attached site plan would represent BOB continued development of the area, which is located within the Martin Road TIF District. GREENWOOD The building exterior would be similar to other professional office buildings in the area. At-face The access to the site would be off of Greyhound Drive, and the development itself STEVE would be built in unison with any floodplain regulations for the site — primarily elevating SCHMITT the structure a minimum of 1' above the 100-year elevation for the area. The plan shows At-Large parking layout, and would have room for any required stormwater detention facilities. The "B-P" classification requires a public hearing be held for changes of a significant magnitude. The new 4,000 sq. ft. office building qualifies as a major change. Expenditure Required: none Source of Funds: NA Policy Issue: Economic Development in the City of Waterloo Alternative: NA CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! \NAr ERI'0o‘i, An Equal Opportunity/Affirmative Action Employer Background Information: The "B-P" Business Park District was designed to allow for professional office development, with accompanying retail and commercial services serving such office uses. This development would be in conformance with this designation. The "B-P" Business Park designation furthermore requires review for the building materials, designs, layouts, to ensure they are compatibly designed with the built environment—working to keep a higher level of aesthetics, buildings, and commercial attractiveness to the business park, as well as coordinating the overall development of a larger area of land for curb cuts, traffic flow, uses, etc. Staff believes this project works to meet all these criteria and objectives of the Zoning Ordinance, and ask for approval of this request. This action will help to continue to bring new development to the area. Request For Site Plan Amendment in the B-P Business Park District to Allow for a New Medical Office Building �rr Property Proposing Site Plan Amendment T W Ridgeway Ave T x 1p� � • t' We 's4i Athens Dr .- S x A "2a II Legend Zone X 500-Year Floodplain 150 Zone AE 100-Year Floodplai nF�< AN RIDGEWAY DRIVE ___.......... ......„..... ______ .........„......„........ .......„ _______ i ` 1 1 /ALIGN WITH t DRIVE EAST OF GREThOUNE / I \DRIVE t \ \ \ I w \ c‘...i., \ I } ' PARKING (i6) I Fi t. \ 0 I Q 0 \ .0 \ r � I I II I Z -, 1 i Y I I t ,,__;., 1 MAUER , ,_ I lY EYE CLINIC, ; I I 0 I. 1 i • 80.-0 $ IL___________________________ ---.. I ATHENS DRIVE I I i 1 1 I H CARDIACVline FACILITY AVITA DEVELOPMENT1../5\ WATERLOO, IOWA 12 300 1:\12-300 Sundaram\Site.dwg 05/21/2012 us"""n7"R'L`c Legal Descrition for Dr. Sundaram "B-P" Business Park Site Plan Amendment request W 1/2 NE FRL SEC 6 T 88 R 13 EXC STREET & EXC THAT PART DEEDED TO CITY OF WATERLOO FOR GREYHOUND DR B 552 P 478 & B 552 P 474 ALSO EXC THAT PART PLATTED AS GREENBELT CENTRE PLAT NO 1 ALSO EXC THAT PART PLATTED AS GREENBELT CENTRE PLAT NO 2 ALSO EXC THAT PART PLATTED AS GREENBELT CENTRE PLAT NO 3 E 1/2 NW FRL SEC 6 T 88 R 13 EXC W 440 FT & EXC THAT PART DEEDED TO CITY OF WATERLOO FOR GREYHOUND DR B 552 P 478 & B 552 P 474 ALSO EXC THAT PART COM AT N 1/4 OR OF SEC 6 T 88 R 13 TH S ALONG E LINE OF E 1/2 OF NW FRL 1/4 126.79 FT TO S ROW LINE OF W RIDGEWAY AVE TH N 85 DEG 01 MIN 01 SEC W ALONG S ROW LINE 316.48 FT TH N 89 DEG 44 MIN 36 SEC ALONG S ROW LINE 59.46 FT TO PT OF BEG TH N 89 DEG 44 MIN 36 SEC W ALONG S ROW LINE 60 FT TH S ALONG S ROW LINE 10.02 FT TH N 89 DEG 43 MIN 53 SEC W ALONG S ROW LINE 445.11 FT TO PT 440 FT E OF W LINE OF SAID E 1/2 OF NW FRL 1/4 TH S ON PAR TO &440 FT NORM DISTANT FROM W LINE OF E 1/2 OF NW FRL 1/4 1176.69 FT TH N 89 DEG 52 MIN 05 SEC E 369.28 FT TH N 44 DEG 52 MIN 05 SEC E 298.48 FT TH SELY ON NON TANGENT CURVE CONCAVE NELY WITH RADIUS OF 410 FT AND A LONG CHORD BEARING S 57 DEG 17 MIN 05 SEC E 466.68 FT TH S 89 DEG 53 MIN 34 SEC E 18.55 FT W ROW LINE OF GREYHOUND DR TH N ALONG WEST ROW LINE 60 FT TH N 89 DEG 53 MIN 34 SEC W 18.55 FT TH NWLY ON CURVE CONCAVE NELY WITH RADIUS OF 350 FT& LONG CHORD BEARING N 44 DEG 53 MIN 21 SEC W 549.82 FT TH N 364.92 FT TH S 89 DEG 53 MIN 34 SEC E 368.56 FT TOW ROW LINE OF GREYHOUND DR TH N ALONG W ROW LINE 60 FT TH N 89 DEG 53 MIN 34 SEC W 368.90 FT TH NLY ON CURVE CONCAVE WLY WITH RADIUS OF 430 FT&A LONG CHORD BEARING N 11 DEG 45 MIN 42 SEC W 143.80 FT TH N 21 DEG 20 MIN 32 SEC W 124.45 FT TH NLY ON CURVE CONCAVE ELY WITH RADIUS OF 300 FT& LONG CHORD BEARING N 10 DEG 46 MIN 17 SEC W 110.70 FT TH N 10.97 FT TO PT OF BEG (Page 2 of 2) • Exhibit "A" • The East One-half of the Northwest Fractional Quarter of Section 6 except the West 440 feet thereof; .The West One-half of the Northeast Fractional Quarter of Section 6; That part of the East One-half of the Northeast Fractional Quarter of Section 6 lying northwesterly of the former right of way of the Wisconsin, Iowa and Nebraska Railway Company (later known as Chicago Great Western Rail Road) except that part thereof conveyed in 538 LD 248; That part of the North One-half of the Southeast Quarter of Section 6 lying northwesterly of the former right of way of the Wisconsin, Iowa and Nebraska Railway Company (later known as Chicago Great Western Rail Road) except that part thereof described as follows: Beginning at the northwest corner of the Northwest Quarter of said Southeast Quarter; thence east 210 feet along the North line of said Northwest Quarter of the Southeast Quarter; thence south parallel to the West line of said Southeast Quarter 1069.56 feet; thence Southeasterly 261.64 feet along a curve concave northeasterly, having a radius of 576.62 feet and a long chord of N12°53'08"W 259.40 feet to a point on the south line of said Northwest Quarter of the Southeast Quarter which is 268.35 feet easterly from the southwest corner of said Northwest Quarter of the Southeast Quarter; thence West 268.35 feet; thence North along the west line of said Southeast Quarter 1322.37 feet to the point of beginning; All in Township 88 North, Range 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, except those parts thereof conveyed to Black Hawk County, Iowa in 119 LD 73 and to the City of Waterloo, Iowa, in I36 LD 913, 549 LD 910, 552 LD 474 and 552 LD 478. Book , Page , File 2hmber 2005-00025456 CITY OF WATERLOO lark . I --1 Council Communication �((t` City Council Meeting: May 21, 2012 �-r- p f 1g/ 19--- Prepared: May 10, 2012 Dept. Head Signature: Suzy Schares # of Attachments: 0 SUBJECT: Parking Cashier Services for W. 5th Street/Convention Center Ramp Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Motion to instruct City Clerk to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications,bid document, etc. Resolution instructing City Clerk to publish notice of specifications, bid document, etc. and set date of hearing and bid opening as June 11, 2012. Summary Statement The last time RFPs were sent and approved was August 2010 Expenditure Required None Source of Funds Policy Issue Alternative Background Information: The last time RFPs were sent and approved was August 2010 CITY OF WATERLOO , IOWA /uIr1ifi�0.r•., CITY CLERK AND FINANCE DEPARTMENT T`m 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 d O� SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief FinarcialOfficer rerloo Mayor BUCK June 8, 2012 CLARK COUNCIL MEMBERS TO WHOM IT MAY CONCERN: DAVID The City of Waterloo, Iowa is seeking bids on parking JONES cashier services for the West Fifth Street/Convention Wards Center ramp in downtown Waterloo. Please refer to the enclosed bid proposal document for the scope of CAROLYN services. Bids are due in the City Clerk' s office by COLE 12 : 00 p.m. Noon on June 18, 2012 and will be opened at Ward2 5: 30 p.m. on June 18, 2012 . HAROLD If you have any questions on the bid document, please GETTY contact my office at 291-4323. Ward 3 QUENTIN M. HART Sincerely, Ward 4 RON Scei (,� S C- a�ze4 WELPER oC% Wards Suzy Schares City Clerk BOB GREENWOOD At-Large STEVE SCHMITT At-Large CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BID PROPOSAL PARKING CASHIERS CITY OF WATERLOO, IOWA PREAMBLE The undersigned being a corporation existing under the laws of the State of Iowa; a partnership consisting of the following partners : , or an individual doing business as Being familiar with the Specifications affecting the cost of this commodity, hereby offers to furnish same commodity F.O.B. to the City of Waterloo, exact location to be determined upon acceptance of bid, Waterloo, Iowa 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the City of Waterloo, Clerk' s Office, 715 Mulberry Street, Waterloo, Iowa 50703, until 12: 00 Noon on the 18th day of June, 2012 . Any bid submitted after the specified time shall be rejected. SPECIFICATIONS The bidder guarantees to provide exactly the same item as specified upon notification that he/she is the successful bidder, by the issuance of this bid proposal bearing the City Clerk' s signature. (SEE ATTACHED SPECIFICATIONS) GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be submitted to the City Clerk' s Office in a sealed envelope clearly marked as follows: "PARKING CASHIERS CITY OF WATERLOO, IOWA. " The name of the business submitting the bid must also be clearly marked on the envelope. All Bids must meet or exceed minimum Specifications as previously defined. Bids that do not meet or exceed the minimum Specifications, as determined by the City, shall be rejected. All Bid Prices, upon submission by bidder, are recognized by the City and Vendor to be irrevocable for the minimum of thirty (30) calendar days from date of Bid Opening. THE BIDDER SHALL STATE THE TERMS AND CONDITIONS OF WARRANTY Standard procedure dictates that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid that is either considered not to be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds minimum Specifications. The City of Waterloo, Iowa, reserves the right to reject any and all bids. Upon acceptance of the bid, a copy of the Proposal bearing the Mayor' s signature delivered to the undersigned Vendor shall constitute acceptance of the bid and, therefore, be a legal binding Agreement. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance of which the City at the time of purchase had knowledge. OPENING AND ACCEPTANCE OF BIDS Sealed bids will be opened and read at 5: 30 p.m. on the 18th day of June, 2012 in the Council Chambers, City Hall, and all bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at that time or at a later time which shall then be established. CONTRACTOR SCOPE OF SERVICES CITY OF WATERLOO PARKING CASHIERS 1. GENFRAT, The contractor shall be responsible for and provide continuous cashier service and attendant staffing to the West 5th Street/Convention Center ramp currently owned and operated by the City of Waterloo. This service shall generally include personnel to attend the booth operations, operate the cash register/computers, take in customer receipts, manage these funds on a daily basis, reconcile balances on a shift to shift and daily basis, answer or redirect public inquires to the proper party, report malfunctions and monitor security. 2 . HOURS OF OPERATION Single attendants shall be stationed at the following cashier booths on the days indicated: a) West 5th Street/Convention Center Ramp - Between 2: 30 p.m. and 6: 30 p.m. , 5 days a week (excluding Saturdays and Sundays) (1040 hrs. per year) . (This is to be considered the base for bidding purposes. Some variation from actual may exist. ) No staffing is required on the following holidays: New Year' s Day, Easter, Memorial Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Day, Day before or after Christmas. The City reserves the right to increase or decrease the number of days or hours per day not to exceed 15 percent. The parking ramp does, on occasion, have special scheduling needs for special events such as downtown parades, celebrations, etc. These events may require special duties such as free parking access or scheduling of a second cashier booth in the West Ramp past the normal 10: 00 p.m. closing time. The Contractor will be required to respond to these needs by calling in help as necessary. Based upon the weekly convention schedule provided by the Civic Center, the City Clerk shall be notified of the additional attendants the Contractor will be hiring to handle convention needs and to keep traffic moving through ticket booth. 3. WORK fAY - Fi1Nf RFrONCIT.TATION The booth shall be attended continuously during the hours indicated. Shift length and scheduling shall be determined by the Contractor. The cash drawer shall be reconciled daily and after each shift with the register/computer tape. The oncoming and leaving cashiers shall each sign receipts for a continuous accounting of the cash on hand. Differences shall be made up by the Contractor. The drawers shall be reconciled daily prior to the end of the shift. Drawers shall be reduced at night with operating cash stored in the safe at the West 5th Street/Convention Center Ramp and extra cash placed in a night depository. All funds must be separated by shift. The Contractor shall be responsible for placing the funds in the safe and night depository. At the commencement of the Contract, the Contractor will provide a cash balance for the ramp to serve as a petty cash account. It will be the sole responsibility of the Contractor to account for these funds, as necessary. The City will not be responsible for its safekeeping, except that it may be placed in the safe in the West 5th Street/Convention Center Ramp for overnight storage. 4 . DUTTFS a) Open booth and verify register/computer and gate operation and closing booths, as needed, at the end of the day. b) Handle receipts and payments for monthly ramp parking. c) Monitor ramp operation and report malfunctions to Cit Y personnel. Some judgment will be necessary; however, mechanical malfunctions or bonafide emergencies should be reported to City personnel. Repair or service personnel will be available from 6: 00 a.m. to 2: 00 p.m. , Monday - Friday, except on Holidays, and at all other times on an emergency basis via a pager. Computer/Register and gate problems are considered an emergency, and should be reported immediately and electricity shut off as well as barricades placed until repairs are made. e) Monitor security from the booth and report suspicious acts to the Police Department and/or parking maintenance personnel . f) Separate tickets for business courtesy parkers to enable monthly billing. g) The Contractor is not responsible for equipment maintenance and repair other than to monitor operations and report problems as outlined above. h) Attendants must be able to perform accurately, including ability to make and count change. i) May also have to turn ticket spitters on or off and other minor duties. 5. FTNANCTAT, RPSPONSTRTLTTTF.S The Contractor shall supply to City proof of certificate of insurance naming the City of Waterloo as additional insured, including liability coverage in an amount not less than Five Million ($5, 000, 000) and Worker' s Compensation coverage as required by law. The Contractor shall also carry a Bond payable to the City of Waterloo that will provide not less than $5, 000 coverage for each employee. 6. SUPERVISION The Contractor shall provide a supervisor who shall be accessible to the City at all times of operation. The supervisor may be a working cashier. The Contractor shall also designate an administrative contact who shall be the responsible party for all communication and correspondence. 7 . CONTRACT T,FNC;TTH. This contract shall be valid for approximately two years, but may be renewed for an additional year at a mutually agreeable price adjustment. Services are to commence on August 1, 2012 . The City reserves the right at any time to give notice to the Contractor of its intent to reduce the Contract hours. If this right is exercised, the remaining portion of this Contract will remain in full force and effect until the Contract termination on June 30, 2014 . 8 . MTSCFT.T,ANFOTTS The City will allow the Contractor the use of the two office rooms in the West 5th Street/Convention Center Ramp, including utilities, at no expense to the Contractor. The offices are furnished with a desk, several chairs and a safe. The Contractor will be responsible for providing all office supplies. The City will provide, free of charge, one (1) parking stall for use by the on-duty attendant. PROPOSAL CONTRACT CITY OF WATERLOO CASHIER SERVICES WATERLOO, IOWA The undersigned, being a corporation existing under the laws of the State of Iowa; a partnership consists of the following partners : ; or an individual doing business as: being familiar with the proposal documents and scope affecting the cost of this service, hereby offers to furnish said service to the City of Waterloo, Iowa, as provided in the instructions and general requirements and detailed scope of services. The Contractor guarantees to provide the service as stated below within the time frame set forth in the proposal document after notification that they have been successful and have been forwarded a copy of these documents bearing the Mayor' s signature. PROPOSAL PRTCF HOURLY EST. YEARLY TOTAL COST HOURS ANNUTAT, COST Cashier Services (Per Hour) $ (1100) $ CANCFTJ ATTON The successful Contractor understand that the City of Waterloo, Iowa may cancel this agreement within thirty (30) days notice if the City has knowledge that all conditions as stated in this proposal have not been fulfilled. PAYMENT PROCEDURES Payment to the Contractor shall be made on a monthly basis. Payments will be made within fifteen (15) days of the submittal of an invoice for the actual hours provided by the Contractor. The statement should inr1ndp nnmhPr of hnnrs hPincg bi11Pd and hourly rate Invoices shall be mailed to: City Clerk' s Office, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. The Contractor having fully read this document hereby acknowledges that this proposal completely reflects the conditions set forth in the proposal documents. Name of Company Date Signature & Title Company Address Telephone Number Attest: Buck Clark, Mayor Date Suzy Schares, City Clerk Date Manpower Temporary Services 3823 University Avenue Waterloo, IA 50701 Kelly Temporary Services 3630 University Avenue Waterloo, IA 50701 Westaff Services 1034 Alabar Avenue Waterloo, IA 50701 City & National Employment 221 E. 4th Street Waterloo, IA 50703 Express Personnel Services 3014 Rownd Street Cedar Falls, IA 50613 Sedona Staffing Services 4600 University Avenue #3 Cedar Falls, IA 50613 Parking Cashier Services for West 5th Street/Convention Center Ramp June 18, 2012 Bid Tab Bid Security Not Required Bidder Bid Amount teen ay /‘/ ( 72 r/c, 7 CITY OF WATERLOO Council Communication City Council Meeting:June 18, 2012 Prepared: Tune 6, 2012 Dept. Head Signature: Bradley Hagen # of Attachments: 1 SUBJECT: Approval of recommendation of award to K&W Electric, Inc., of Cedar Falls, Iowa in the amount of$865,905 for Rehabilitation of Airfield Electrical Vault for Waterloo Regional Airport, contingent upon receipt of FAA grant. Submitted by: Bradley Hagen,Airport Director Recommended City Council Action: Approval of recommendation of award to K&W Electric, Inc., of Cedar Falls, Iowa in the amount of$865,905 for Rehabilitation of Airfield Electrical Vault for Waterloo Regional Airport, contingent upon receipt of FAA grant. Summary Statement Expenditure Required: $865,905 Source of Funds: $779,315 (90%) FAA Grant/$86,590 (10%) Passenger Facility Charge (PFC). Policy Issue Alternative Background Information: This project will replace the existing electrical vault, install a new computer based airfield lighting control system, replace the terminal apron lighting system, and provide painted holding position signs on the taxiways. The airfield lighting vault is and original building at the airport that is outdated and unsafe. The new airfield lighting control system will replace the current system that is over 20-years old. The terminal apron lighting system was installed in the 70's and new lighting technology will allow for more efficient lights as will as being able to lower the height of the lights so that they will be easier to maintain. The painted holding position signs are required to meet current design standards. We are asking for award contingent upon a FAA grant to be received in the following weeks. As always, FAA requires us to forward a recommendation of award along with a construction engineering agreement prior to receiving a FAA grant. No work will be authorized until a FAA grant is received and approved. AECOM AECOM 515 323 7910 teL 500 SW 7th Street 515 244 4803 fax Suite 301 Des Moines,Iowa 50309 www.aecom.com June 6, 2012 Mr. Bradley Hagen, A.A.E. Director of Aviation Waterloo Regional Airport 2790 Livingston Lane Waterloo, IA 50703 SUBJECT: Rehabilitate Airfield Vault Waterloo Regional Airport Waterloo, Iowa FAA AIP Project No. 3-19-0094-40 AECOM ID No. 60180158 Dear Mr. Hagen: We have reviewed the bid received on May 29, 2012, for the above-mentioned project for the Waterloo Regional Airport. Attached is a tabulation of bid for this project. We found no errors in the bid received. We have attached a copy of the bid received from the low bidder. The total amount of the low bid received from K&W Electric Inc. of Cedar Falls, Iowa is 91.0 percent of the Engineer's Estimate. In the tabulation of bids we identified the proposed DBE participation for the bidder. The low bid indicates a DBE participation of 0.34 percent which is below the goal established for this project. Based on the information submitted by K&W Electric Inc. with their bid, it is our opinion that they have met the intent of"Good Faith Efforts"to achieve DBE participation in this project. Although only one bid was received for this project, this bid was nearly ten percent below the engineer's estimate, and we recommend awarding the project to K&W Electric Inc. in the amount of $865,905.00. If you have any questions or require additional information, please feel free to contact our office at your convenience. Yours sincerely, Steve J. n, P.E. Enclosure: As noted cc: Mr. Ed Hyatt, Federal Aviation Administration (w/enclosures) Mr. Doug Schindel,AECOM (w/enclosures) L9worklprojec660180156 WLO Apt Rwy Light Vau16200_Comespondence1201-202_Incoming-Oulgoing\BH06o612 Bid Award Recommendation ltrclan • • • O 0 0 0 0 0 O 0 0 O 000000 O O O o V M u1 ,n O to to co O O O 0 O ^N' - -O = N Cf N N. O CD 01 CI" 'q O C ` 0 10 m E N CO CO M � N elf Co0 L!1 nj 1.1"3Q CO COC o cii 3 v 0 N U O O 14 tn. ut V) Vf of N V} ur N C N N. y J i0 co O O O O O n o p ,IS N 1-1- CO 'O UO1 O O n VO1 In M O O Y a m w N v N N. .4 o 0 Ol N N rl - GO 111 0C a N .O-1 O NIN4 V? VT VT V} V? V] VY Of 000000 0 0 0 0 000000 O O O 0 0 N 6 0 0 0 O O O C O tit O O O O O Cf O O O 0 N ry = 0 0 0 •-1 O M N O IA O E E ID ID r••• W CCO m UNi 'N-1 M N Q N '-1 eY '—I 01 Ol In ni w u• N Vf VI. V} V. NF t/} V1 to N N 000000 O O @ 000000 to O C -O a) 00 06 0 Oi O GO O @ V 0 0 0 (0 0 - O O W• @ G cc 0- N N O O Lfl = CO O ' m 10 N n C W7 69 !9 f9 f9 69 <9 VC V) 0 ,-1 •-1 (0 N .•' V E @ F W d 'C 0 W N 0 0 Li- ✓f to 7 J C C 0) q O _ O (0 C a N O N co C j W O C d c @ O C L m N I H •a > f0 O Ol `O U on > 0 0 O 1h Io 0 C at O) r = CG & O O t C C 0 O).V — O) r L O. •C O O U J O O ;Q`- s@ N N ` r J J m O O m O) t^ oo c r , -J E ID N c O. a n LC K t. 0 0CC n U _ _ L o c ,c o `o `o 0 o,1' > > m a O - —• o 0 0 = o- U U w 'u r o c0 - < a :: o _a m o = =° 100 o 0 chi m 7.CO m Q m 'O Q 0 O ON O i0 0) @ 0) 'C C C @ Cu 0, 0 Z Z o 0 E . O Cr 1n FD- U U I-o CO CO O l U N O Q 0 O N 0, N N D a a.O Q O 2 N Z N cc, Q LA, 0 a to Q U p? 1— K QLL. Q C CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT m 715 Mulberry Street • Waterloo, IA 50703 • (319)291 4323 Fax(319)291 4571 °Ierl00 \0 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor BUCK CLARK Council Communication City Council Meeting: June 18, 2012 COUNCIL Prepared: June 12, 2012 MEMBERS Dept. Head Signature: Y?�e/2.4•Z, �GcJ.LC40--"'un) Number of Attachments: 2 DAVID JONES Ward/ SUBJECT: Tax Compliance and Record Retention Policy for Tax-Exempt Governmental Bonds CAROLYN COLE Ward2 Submitted by: Michelle Weidner, Chief Financial Officer HAROLD GETTY Ward3 Recommended City Council Action: I recommend that the Council adopt the attached Tax Compliance and Record Retention Policy for Tax-Exempt QUENTINM. Governmental Bonds. HART Ward 4 Summary Statement: The Internal Revenue Service (IRS) has published RON guidelines for post-issuance compliance procedures that bond issuers should WELPER adopt. Based on the advice of Ahlers & Cooney, PC, I recommend that the Wards attached compliance policy be adopted. BOB Expenditure Required: None. GREENWOOD At-Large Source of Funds: N/A. STEVE SCHMITT Policy Issue: Non-compliance with these procedures could result in At-Large the loss of the tax-exempt status of bonds issued by the City. Alternative: Background Information: Please refer to the attached correspondence previously provided by our bond attorney which discusses the need for the policy. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer AHLERS fCOONEY, P.C. 100 COURT AVENUE, SUITE 600 DES MOINES, IOWA 50309-2231 PHONE: 515-243-7611 FAX: 515-243-2149 W W W.AHLERSLAW.COM William J. Moth Direct Dial: wnoth@ahlerslaw.com (515)246-0332 October 25, 2011 Ms. Michelle C. Weidner Chief Financial Officer City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Re: Post-Issuance Tax Compliance - Recent IRS Guidance Dear Ms. Weidner: For some time now, the Internal Revenue Service (the "Service") has been urging issuers of tax-exempt bonds to adopt "written procedures" to help ensure their post- issuance compliance with the requirements of the Internal Revenue Code of 1986, as amended. Recent informal guidance from the Service and new questions on Form 8038- G have now made it clear that detailed post-issuance compliance procedures should be an integral part of any issuer's bond program. Certain recent developments are applicable to all governmental bond issuers. First, two specific questions about the issuer's post-issuance compliance procedures have been added to Form 8038-G, which must be filed with the Service following the closing of any tax-exempt bond issue. The questions ask whether the issuer has established written procedures (i) to ensure that all nonqualified bonds are remediated according to the requirements of the federal tax regulations, and (ii) to monitor the requirements of the arbitrage and rebate regulations. These questions, like the rest of the questions on the Form, are answered under penalties of perjury. Second, the Service recently amended its Voluntary Closing Agreement Program ("VCAP") (which allows issuers that identify a post-issuance violation to enter into a settlement with the Service to cure the violation) to give more favorable treatment to an issuer that has adopted post-issuance compliance procedures. October 25, 2011 Page 2 Finally, the Service has added specific, informal guidance on its website as to what it thinks an issuer's post-issuance compliance procedures should include. Although the term "written procedures" is not defined anywhere in the tax regulations, the Service's website guidance is very clear: "Issuers should adopt written procedures, applicable to all bond issues, which go beyond reliance on tax certificates included in bond documents provided at closing. Sole reliance on the closing bond documents may result in procedures insufficiently detailed or not incorporated into an issuer's operations. Written procedures should contain certain key characteristics, including making provisions for: • Due diligence review at regular intervals; • Identifying the official or employee responsible for review; • Training of the responsible official/employee; • Retention of adequate records to substantiate compliance (e.g., records related to expenditure of proceeds); • Procedures reasonably expected to timely identify noncompliance; and • Procedures ensuring that the issuer will take steps to timely correct noncompliance." According to the Service, in other words, a tax certificate executed at the time of the bond closing should not be the only written procedure the issuer relies on to maintain post- issuance compliance with the tax-exempt bond regulations. Representatives of the Service have made it a point of saying that "one size does not fit all" when it comes to appropriate written procedures, and indicated that issuers should tailor their procedures to the specific facts of their bond issues. The website guidance is intended to provide a starting point for implementing procedures that will promote an issuer's post-issuance compliance with the federal tax regulations. The guidance may also reflect, to one degree or another, the position the Service may take in an examination of a bond issue. Y October 25, 2011 Page 3 In light of these developments, all governmental bond issuers would be well advised to review their existing policies and procedures relating to debt management and post-issuance tax compliance and, where appropriate, adopt such additional policies and procedures as may be necessary to ensure their on-going compliance with the rules and regulations governing tax-exempt bonds. We would be happy to assist in that effort as you see fit, so please don't hesitate to contact us if we can be of any assistance or answer any questions along the way. Yours very truly, William J. Noth WJN:dc 00819881-1\1 1310-000 Waterloo, Iowa Tax Compliance and Record Retention for Tax-Exempt Governmental Bonds Effective Date: , 2012 Definitions "Advisors"means the Issuer's bond counsel, financial advisor, paying agent, and rebate analyst. "Bonds"mean bonds, notes or other obligations subject to the Code. Rules and applicable securities regulations. "Code" means the Internal Revenue Code of 1986, as amended. "Governing Body" means the City Council of the Issuer. "Issuer" means the City of Waterloo, in the County of Black Hawk, State of Iowa. "Rules"means Sections 103 and 141 through 150 of the Internal Revenue Code of 1986, as amended, and the U.S. Treasury Regulations promulgated thereunder. Purpose Issuers of tax-exempt governmental Bonds must comply with federal tax rules pertaining to expenditure of proceeds for qualified costs, rate of expenditure, use of bond financed property, investment of proceeds in compliance with arbitrage rules, and retention of records. As an issuer of such Bonds, the Governing Body is required by Rules to take certain actions subsequent to the issuance of the Bonds to ensure the continuing tax-exempt status of such Bonds. Further, Section 6001 of the Code and Section 1.6001-1(a) of the Treasury Regulations impose record retention requirements on the Issuer with respect to its tax-exempt governmental Bonds. The procedures encompassed herein, which to the best knowledge and belief of the Issuer and administrative staff have heretofore been followed although not set forth in formal written operating procedures, are intended to assure that the Issuer shall meet its compliance obligations as an issuer of tax-exempt bonds and particularly with respect to the expenditure of proceeds for qualified costs,rate of expenditure, use of bond financed property, investment of proceeds in compliance with arbitrage rules, and retention of records. Effective Date and Term The effective date of this policy shall be the date of approval by the Governing Body, and shall remain in effect until superseded or terminated by action of the Governing Body. The Issuer shall comply with this policy upon issuance of Bonds and as long as the Bonds remain outstanding. This policy may be revised to comply with amendments to the Rules during the period the Bonds are outstanding. Responsible Parties The Chief Financial Officer shall be the party primarily responsible for ensuring that the Issuer successfully carries out its tax compliance requirements under applicable provisions of the Rules with regard to all obligations of the Issuer. The Chief Financial Officer is referred to as the "Compliance Officer" for purposes of this policy. The Compliance Officer shall be assisted by other staff and officials when appropriate and at the Compliance Officer's discretion. The Compliance Officer shall also be authorized to retain and consult with the Advisors during the time the Bonds are outstanding for assistance in carrying out post-issuance tax compliance requirements. The Compliance Officer shall be responsible for assigning post-issuance tax compliance responsibilities to other staff. The Compliance Officer shall consult Advisors or such other professional service organizations as are necessary to ensure compliance with the post-issuance tax compliance requirements of the Issuer. The Compliance Officer shall provide training and educational resources to staff responsible for ensuring compliance with any portion of the tax compliance requirements of this policy. Expenditure of Bond Proceeds --Review Process: The Compliance Officer shall review the resolution authorizing issuance for each tax-exempt obligation, and shall: a) obtain a computation of the yield on such issue from the Issuer's financial advisor; b) create a separate Project Fund (with as many sub-funds as shall be necessary to allocate proceeds among the projects being funded by the issue) into which the proceeds of issue shall be deposited; c) review all requisitions, draw schedules, draw requests, invoices and bills requesting payment from the Project Fund; d) determine whether payment from the Project Fund is appropriate, and if so, make payment from the Project Fund (and appropriate sub-fund if applicable); e) maintain records of the payment requests and corresponding evidence of payment; f) maintain records showing the earnings on, and investment of, the Project Fund; g) ensure that investments acquired with proceeds are purchased at fair market value; h) identify bond proceeds or applicable debt service allocations that must be invested with a yield-restriction and monitor the investments of any yield-restricted funds to ensure that the yield on such investments does not exceed the yield to which such investments are restricted; i) in the event the Issuer seeks to utilize bond proceeds for costs that were incurred prior to the issuance of the Bonds,the Compliance Officer shall consult with the Advisors to ensure that such expenditures are within the sixty(60) day period prior to the date in which the Issuer made a"declaration of intent"to reimburse such costs or are preliminary expenditures under the Code. If proceeds are used for such reimbursement, a copy of the declaration of intent shall be obtained and included in the records for the Bonds if not already part of the transcript; and j) if not otherwise provided for in the Tax Exemption Certificate executed by the officers of the Issuer at closing, the Compliance Officer shall prepare an "allocation memorandum" for each issue of Bonds that accounts for the allocation of the proceeds of the Bonds to expenditures not later than the earlier of: i. Eighteen(18) months after the later of(i)the date the expenditure is paid, or(ii) the date the project that is financed by the Bonds is placed in service; or ii. Sixty(60) days after the earlier of(i)the fifth(5th) anniversary of the issue date of the Bonds, or(ii)the date sixty(60) days after the retirement of the Bonds. Rate of Expenditure: The Compliance Officer shall ensure that the expenditure of bond proceeds will be monitored against the expenditure expectations represented in the tax exemption certificate for such bond issue to ensure that: • Five percent (5%) of the net sale proceeds were spent or committed within six (6)months of the issue date; • Eighty-five percent (85%) of the net sale proceeds were spent within three (3)years of the issue date; and • the Issuer proceeded with due diligence to complete the project and fully spend the net sale proceeds; or • One hundred percent (100%) of proceeds used for current refunding within ninety(90) days of issuance. Failure to meet the expected expenditure expectations represented in the tax exemption certificate for such bond issue shall be documented and retained by the Compliance Officer in the records for the bond issue. Additional Requirements for Expenditure of Proceeds of Direct Payment Build America Bonds (BABs) The Compliance Officer shall ensure that one-hundred percent (100%) of the excess of "available project proceeds"of BABs are used only for capital expenditures, such as costs incurred to acquire, construct, or improve buildings, equipment, and land. In addition to new money capital expenditures, one-hundred percent (100%) of the excess of "available project proceeds"may be also used (i)to reimburse prior capital expenditures under the general reimbursement rules (see prior section of this policy)and (ii) to refinance temporary short-term obligations issued after February 17, 2009, to finance capital expenditures paid or incurred after that date. The Compliance Officer shall ensure that any such use of BAB proceeds for reimbursement or refinancing short term obligations will be adequately documented as provided herein. The Compliance Officer shall consult with the Advisors to calculate the amount which constitutes one-hundred percent(100%) of the excess of"available project proceeds" of BABs available for the uses noted above. "available project proceeds" for BABs includes: • the sale proceeds the Issuer receives from the sale of the BABs; • minus proceeds allowed for costs of issuance (up to 2%); • minus proceeds allowed to fund a reasonably required reserve fund(generally up to 10%); • plus proceeds from investment earnings. The Compliance Officer shall ensure that no more than two percent(2%) of the proceeds will be spent for costs of issuance (COI). Compliance with this rule shall be established by recording COI paid from BAB proceeds in a special account that will be measured against the two percent (2%) limit. In the event that COI exceeds two percent(2%), the Compliance Officer shall ensure amounts in excess of the two percent (2%) limitation are paid from other legally available funds of the Issuer. The Compliance Officer shall ensure that any reserve fund established for an issue of BABs shall not exceed the least of ten percent (10%) of bond proceeds, the maximum annual debt service, or one-hundred twenty-five (125%) of average annual debt service. The Compliance Officer may consult with bond counsel and its financial advisor to determine that the initial funding of any reserve fund with BAB proceeds complies with this rule. The Compliance Officer shall ensure that any interest earnings on the investment of BAB proceeds will be used only for capital expenditures. The Compliance Officer shall ensure that BAB proceeds will not be used for operating expenses or other"working capital" costs. Compliance with De Minimis Premium Restrictions on BABs The Compliance Officer shall consult with the Advisors to ensure that none of the maturities of any issue of BABs are issued with more than a de minimis amount of premium. To comply with this requirement, the Compliance Officer shall: • Consult with the Advisors,prior to the issuance of the bonds, to determine if the bonds are to be sold without premium; or • Following the sale of the bonds, review the records of trading activity for each issue of BABs and request an explanation from the Underwriter or financial advisor regarding any customers who purchased bonds at prices in excess of the stated initial offering price; and • Document the explanations of the Underwriter or financial advisor regarding bonds purchased at prices in excess of the stated initial offering price. The procedure for complying with this rule shall be established by the Compliance Officer and the Advisors prior to the sale of the bonds. Arbitrage Rules and Rebate Requirements The Compliance Officer shall review the Tax-Exemption Certificate for each tax-exempt obligation, and the expenditure records, and shall: a) monitor and ensure that proceeds of each such issue are spent within the temporary period set forth in such certificate; b) if the "small issuer" exception does not apply(not more than $5 million issued in a calendar year), monitor and ensure that the proceeds are spent in accordance with one or more of the applicable exceptions to rebate as set forth in such certificate (e.g. six month exception, eighteen month exception, two year"construction issue"exception); c) not less than sixty (60) days prior to a required expenditure date within applicable rebate exception(s), confer with bond counsel if it appears expenditures will fail to meet the applicable temporary period or rebate exception expenditure requirements of the Tax- Exemption Certificate; d) in the event of failure to meet a temporary period or rebate exception: i. procure a timely computation of any rebate liability and, if rebate is due, file a Form 8038-T and arrange for payment of such rebate liability; ii. arrange for timely computation and payment of"yield reduction payments" (as such term is defined in the Code and Treasury Regulations), if applicable; e) ensure that the investment of bond proceeds is made only in permitted investments of the Issuer as outlined in Iowa Code chapters 12B and 12C, and any official policy; f) consult with the Advisors to ensure that the investment of bond proceeds is performed in compliance with the arbitrage rules and rebate requirements; g) consult with the Advisors to identify bond proceeds that must be yield-restricted and shall monitor the investments of any yield-restricted funds to ensure that the yield on such investments does not exceed the yield to which such investments are restricted; h) contact the rebate analyst (and, if appropriate, bond counsel)prior to the fifth anniversary of the date of issuance of each issue of bonds of the Issuer and each fifth anniversary thereafter to arrange for calculations and reports of the rebate requirements with respect to such bonds; i) if a rebate payment is required to be paid by the Issuer, the Compliance Officer shall prepare or cause to be prepared the appropriate form to be filed with the IRS (Form 8038- T); j) The Compliance Officer shall ensure that guaranteed investment contracts (GIC) will be purchased only using the three-bid"safe harbor" of applicable Treasury regulations, in compliance with fee limitations on GIC brokers in the regulations. The Compliance Officer shall ensure that all other investments will be purchased only in market transactions. Filings with Internal Revenue Service The Compliance Officer, with assistance from bond counsel, shall ensure that each issuance of Bonds is properly reported with the Internal Revenue Service (IRS) as required by Section 149(e) of the Code. On the issue date of each series of Bonds, the Compliance Officer shall consult with the Advisors to identify the deadline to file the requisite IRS form for such issue. If a bond issue consists of tax-exempt Bonds,the Issuer must report the tax-exempt portion on Form 8038-G or 8038-GC. Requesting the Direct Subsidy Payment for BABs on Form 8038-CP For fixed rate BABs, the Compliance Officer shall ensure the Form 8038-CP is filed not less than forty-five (45) days (and not more than ninety (90) days)prior to the applicable semiannual interest payment date. For variable rate BABs, the Compliance Officer shall ensure Form 8038-CP is filed not more than forty-five (45) days after the last interest payment date within the quarterly period for which the subsidy payment is requested. The Compliance Officer shall consult with the Advisors to determine whether it will elect to receive the refundable credit payments via direct deposit and will make such election on the Form 8038-CP by providing the direct deposit information in Line 25 of the Form 8038-CP. Failure to provide such information shall result in the direct subsidy payment being paid via a mailed check. The Compliance Officer shall compare the amount of the direct subsidy payment requested in each Form 8038-CP with the debt service schedule attached to the Form 8038-B to ensure the correct payment amount is requested at the correct time. The Compliance Officer shall coordinate with the paying agent to ensure that Form 8038-CP is signed by the authorized officer of the Issuer prior to the submission of each Form 8038-CP. In the event the Issuer fails to timely file a Form 8038-CP, the Compliance Officer shall coordinate with the paying agent to take all action necessary to file the Form 8038-CP as soon as possible thereafter. The Compliance Officer shall consult with the paying agent to ensure that the direct subsidy payments requested for each Form 8038-CP are received. Upon receipt of the direct subsidy payment, the Compliance Officer shall consult with the paying agent to ensure such payments are deposited into the debt service fund for the BAB issue to be used for subsequent interest payments as provided in the bond resolution or bond ordinance or for any other authorized use. For purposes of calculating the arbitrage yield for an issue of BABs, the Compliance Officer shall consult with the Advisors to ensure that the arbitrage yield is calculated by reducing the amount of interest paid on the BABs by the amount of the federal subsidy payments allowed to the Issuer under Section 6431 of the Code, without regard to amounts offset for delinquent debts owed to the federal government. Reporting the Issuance of Tax-Exempt Bonds The original issuance of a tax-exempt bond issue with an issue price of one-hundred thousand dollars ($100,000) or greater shall be reported on Form 8038-G. The original issuance of a tax- exempt bond issue with an issue price less than one-hundred thousand dollars ($100,000) shall be reported on Form 8038-GC. • Forms 8038-G and 8038-GC shall be filed by the Compliance Officer or bond counsel no later than the 15th day of the 2nd calendar month following the quarter in which the Bonds were issued. • The Compliance Officer shall consult with the Advisors to ensure the Form 8038-G is accurately filled out. Rebate Reporting Requirements The Compliance Officer shall contact the rebate analyst prior to the 5th anniversary of the issue date on each series of Bonds and each 5th anniversary thereafter to arrange for calculations of the rebate requirements with respect to such Bonds. If a rebate payment is required to be paid, the Compliance Officer shall prepare or cause to be prepared a Form 8038-T, and submit such Form 8038-T to the IRS with the required rebate payment. If the Issuer is authorized to recover a rebate payment previously paid, the Compliance Officer shall prepare or cause to be prepared a Form 8038-R, with respect to such rebate recovery, and submit such Form 8038-R to the IRS. Use of Bond-Financed Property The Compliance Officer shall monitor the use of all bond-financed facilities in order to determine whether private business uses of bond-financed facilities have exceeded the de minimis limits set forth in Section 141(b) of the Code(generally 10% of bond proceeds) as a result of leases and subleases, licenses, management contracts, research contracts, naming rights agreements or other arrangements that provide special legal entitlements to nongovernmental persons. Prior to entering into such leases or other contracts, the Compliance Officer shall consult with bond counsel to ensure appropriate action is taken with respect to the bond-financed facilities. To this end, the Compliance Officer shall: a) maintain appropriate records and a list of all bond financed assets. Such records shall include the actual amount of proceeds (including investment earnings) spent on each of the bond financed assets; b) with respect to each bond financed asset, the Compliance Officer will monitor and confer with bond counsel with respect to all proposed: i. management contracts, ii. service agreements, iii. research contracts, iv. naming rights contracts, v. leases or sub-leases, vi. joint venture, limited liability or partnership arrangements, vii. sale of property; viii. any other change in use of such asset; or ix. output contracts (including retail and wholesale requirements contracts); c) maintain a copy of the proposed agreement, contract, lease or arrangement, together with the response by bond counsel with respect to the proposal for at least three(3) years after retirement of all tax-exempt obligations issued to fund all or any portion of bond financed assets, or obligations issued to refund those obligations; d) provide training and educational resources to any staff member that has the primary responsibility for the operation, maintenance, or inspection of bond-financed facilities with regard to the limitations on the private business use and on the private security or payments with respect to bond-financed facilities; e) ensure that no item of bond-financed property will be sold or transferred to a nonexempt party without advance arrangement of a"remedial action"under the applicable Treasury Regulations and the Compliance Officer shall consult with bond counsel prior to the sale or transfer of any bond-financed property; and f) In the event of an action with respect to a bond financed asset, which may cause the private business tests or private loan financing test to be met, the Compliance Officer shall contact bond counsel for advice and ensure timely remedial action under IRS Regulation Sections 1.141-12. Advance Refundings The Compliance Officer shall be responsible for the following current,post issuance and record retention procedures with respect to advance refunding bonds: a) Identify and select bonds to be advance refunded with advice from internal financial personnel, and/or the Issuer's financial advisor; b) Identify, with advice from Advisors, any possible federal tax compliance issues prior to structuring any advance refunding; c) Review the structure with the input of the Advisors, of advance refunding issues prior to the issuance to ensure (i)that the proposed refundingispermitted pursuant to p P applicable federal tax requirements if there has been a prior refunding of the original bond issue; (ii) that the proposed issuance complies with federal income tax requirements which might impose restrictions on the redemption date of the refunded bonds; (iii)that the proposed issuance complies with federal income tax requirements which allow for the proceeds and replacement proceeds of an issue to be invested temporarily in higher yielding investments without causing the advance refunding bonds to become "arbitrage bonds"; and (iv)that the proposed issuance will not result in the Issuer's exploitation of the difference between tax exempt and taxable interest rates to obtain an financial advantage nor overburden the tax exempt market in a way that might be considered an abusive transaction for federal tax purposes. d) Collect and review data related to arbitrage yield restriction and rebate requirements for advance refunding bonds. To ensure such compliance, the Compliance Officer shall engage a rebate consultant to prepare a verification report in connection with the advance refunding issuance. Said report shall ensure said requirements are satisfied. e) Ensure, whenever possible, the purchase of demand deposit Treasury securities from the State and Local Governmental Series ("SLGS")to size each advance refunding escrow. The financial advisor shall be included in the process of subscribing SLGS. To the extent SLGS are not available for purchase, the Compliance Officer shall, in consultation with bond counsel and the financial advisor, comply with IRS regulations. f) To the extent as Issuer elects to the purchase a guaranteed investment contract, the Compliance Officer shall ensure, after input from bond counsel, compliance with any bidding requirements set forth by the IRS regulations. g) In determining the issue price for any advance refunding issuance, the Compliance Officer shall obtain and retain issue price certification by the purchasing underwriter at closing. h) After the issuance of an advance refunding issue, the Compliance Officer shall ensure timely identification of violations of any federal tax requirements and engage bond counsel in attempt to remediate same in accordance with IRS regulations. Record Retention Management and retention of records related to the Issuer's bond issues shall be supervised by the Compliance Officer. Records and documents pertaining to cancellation, transfer, redemption or replacement of Issuer bonds shall be preserved by the Issuer or its agent for a period of not less than 11 years, as set forth in Iowa Code Section 76.10. Other records shall be retained during the period in which the bonds remain outstanding (plus any refunding bonds)plus three (3) years. Records may be in the form of documents and electronic copies of documents, appropriately indexed to specific bond issues and compliance functions. The Compliance Officer shall collect and retain the following records with respect to each issue of Bonds of the Issuer and with respect to the facilities financed with the proceeds of such Bonds: • audited financial statements of the Issuer; • appraisals, demand surveys, or feasibility studies, if any, with respect to the facilities to be financed with the proceeds of such Bonds; • publications, brochures, and newspaper articles, if any, related to the bond financing; • trustee or paying agent statements; • records of all investments and the gains (or losses) from such investments; • paying agent or trustee statements regarding investments and investment earnings; • reimbursement resolutions, if any, and expenditures reimbursed with the proceeds of such Bonds; • allocations of proceeds to expenditures (including costs of issuance) and the dates and amounts of such expenditures (including any requisitions, expenditure/draw schedules, expenditure/draw requests, invoices, bills, and cancelled checks with respect to such expenditures; • contracts entered into for the construction, renovation, or purchase of bond-financed facilities; • an asset list or schedule of all bond financed depreciable property and any depreciation schedules with respect to such assets or property; • records of the purchases and sales of bond-financed assets; • private business uses of bond-financed facilities that arise subsequent to the date of issue through leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide special legal entitlements to nongovernmental persons and copies of any such agreements or instruments; arbitrage rebate reports and records of rebate and yield reduction payments, if any; resolutions or other actions, if any, taken by the Governing Body subsequent to the date of issue with respect to such Bonds; • formal elections authorized by the Code or Treasury Regulations that are taken with respect to such Bonds • relevant correspondence relating to such Bonds; • documents related to guaranteed investment contracts or certificates of deposit, credit enhancement transactions, and financial derivatives entered into subsequent to the date of issue; • copies of any and all forms filed with the IRS for each series of Bonds including, as applicable, Form 8038-G, Form 8038-GC; and • the official transcript prepared by bond counsel with respect to each series of Bonds of the Issuer. Identification of Violations and Corrections If, during the period the Bonds remain outstanding, it is determined that a violation of federal tax requirements has occurred, the Compliance Officer shall immediately consult with the Advisors to ensure that corrective or remedial action is taken. In consultation with bond counsel, the Compliance Officer shall become acquainted with the remedial actions under Treasury Regulations, Section 1.141-12, to be utilized in the event that private business use of bond- financed facilities exceeds the de minimus limits under Section 141(b)(1) of the Code. In consultation with bond counsel, the Compliance Officer shall become acquainted with the Tax Exempt Bonds Voluntary Closing Agreement Program, described in Notice 2008-31, 2008-11 I.R.B. 592,to be utilized as a means for an issuer to correct any post-issuance infractions of the Rules with respect to its outstanding Bonds. Continuing Disclosure Obligations In addition to its post-issuance compliance requirements under applicable provisions of the Rules, the Issuer has agreed to provide continuing disclosure, such as annual financial information and event notices, pursuant to a continuing disclosure certificate or similar document (the "Continuing Disclosure Certificate")prepared by bond counsel and made a part of the transcript with respect to each issue of Bonds of the Issuer that is subject to such continuing disclosure requirements. The Continuing Disclosure Documents shall be executed by the Issuer to assist the underwriters of the Issuer's Bonds in meeting their obligations under Securities and Exchange Commission Regulation, 17 C.F.R. Section 240.15c2-12, as in effect and interpreted from time to time ("Rule 15c2-12"). The continuing disclosure obligations of the Issuer shall be governed by the Continuing Disclosure Certificate and by the terms of Rule 15c2-12. The Compliance Officer shall be primarily responsible for undertaking such continuing disclosure obligations and to monitor compliance with such obligations. Other Post-Issuance Actions If, in consultation with the Advisors,the Compliance Officer determines that any additional action not identified in this policy must be taken by the Compliance Officer to ensure the continuing tax-exempt status or"qualified" status of any issue of the Issuer's Bonds,the Compliance Officer shall take such action if the Compliance Officer has the authority to do so. If, after consultation with the Advisors, the Compliance Officer determines that this policy shall be amended or supplemented to ensure the continuing tax-exempt status or"qualified" status of any issue of the Issuer's Bonds, the Compliance Officer shall follow the appropriate Issuer policy that this document be so amended or supplemented. Taxable Governmental Bonds Most of the provisions of this policy, other than the provisions Continuing Disclosure Obligations subsection of this policy, are not applicable to governmental Bonds the interest on which is includable in gross income for federal income tax purposes (i.e. "taxable governmental Bonds"). If an issue of taxable governmental Bonds is later refunded with the proceeds of an issue of tax-exempt governmental Bonds, then the uses of the proceeds of the taxable governmental Bonds and the uses of the facilities financed with the proceeds of the taxable governmental Bonds shall be relevant to the tax-exempt status of the refunding Bonds. Therefore, if there is any reasonable possibility that an issue of taxable governmental Bonds may be refunded, in whole or in part, with the proceeds of an issue of tax-exempt governmental Bonds then, for purposes of this policy,the Compliance Officer shall treat the issue of taxable governmental Bonds as if such issue were an issue of tax-exempt governmental Bonds and shall carry out and comply with the requirements of this policy with respect to such taxable governmental Bonds. The Compliance Officer shall seek the advice of bond counsel as to whether there is any reasonable possibility of issuing tax-exempt governmental Bonds to refund an issue of taxable governmental Bonds. 00860454-1\11114-000 CITY OF WATERLOO , IOWA gqe / CITY CLERK AND FINANCE DEPARTMENT /yam m 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 dt --- SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer er10 0 Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: June 18, 2012 MEMBERS Prepared: June 9, 2012 Dept. Head Signature: xyauaL Number of Attachments: 1 DAVID JONES Wards SUBJECT: Approval of the use of up to $55,000 plus up to $10,000 in CAROLYN funds needed for closing costs in Tax Increment Financing funds for the COLE acquisition of property generally located in the Rath TIF District. Ward 2 Submitted by: Michelle C. Weidner, Chief Financial Officer HAROLD GETTY Ward3 Recommended City Council Action: Planning is requesting that a resolution authorizing the use of Rath Tax Increment Financing funds for the acquisition of QUUEENTINM. property generally located in the Rath TIF District be approved. HT Ward 4 Summary Statement: RON WELPER Expenditure required: $55,000 plus up to $10,000 in closing costs Ward 5 Source of Funds: Tax Increment in Rath Urban Renewal BOB Area GREENWOOD At-Large Policy Issue: N/A STEVE SCHMITT Alternative: At-Large Background Information: Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bonding attorney for that purpose. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE RATH URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Rath Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including the acquisition of real property for future development of the Rath Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution No. 2012-268 adopted on March 26, 2012, approved and authorized execution of a Real Estate Purchase Agreement between the City of Waterloo, as Buyer, and the Jerry Makedonski, as Seller, relating to the Seller's real property located generally in the Rath Urban Renewal Area, Waterloo, Iowa which property will be included in the future development of the Rath Urban Renewal Area (the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project equals up to $55,000 plus up to $10,000 in closing costs. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the Rath Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Rath Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. - 1 - Section 2. It is hereby directed that up to $55,000.00 plus an amount up to $10,000 needed for closing costs be advanced from time to time from the Capital Improvements Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the Capital Improvements Fund and shall be repaid to the Capital Improvements Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of 2012. Mayor ATTEST: City Clerk - 2 - CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this j day of , 20 , City Clerk, Waterloo, Iowa SEAL DCORNELL/569667.1!MS Word\11310.000 CITY OF WATERLOO , IOWA Orr) CITY CLERK AND FINANCE DEPARTMENT m 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 p� SUZY SCHARES • Ciry Clerk MICHELLE WEIDNER,CPA • Chief FinancialOfficer 1erloo Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: June 18, 2012 , MEMBERS Prepared: June 9, 2012 Dept. Head Signature: Ykez/cc GJ Number of Attachments: 1 DAVID JONES Ward SUBJECT: Approval of the use of $8,000 in Logan TIF funds for CAROLYN Payment of Government Relations Contract Wade Submitted by: Michelle C. Weidner, Chief Financial Officer HAROLD GETTY Recommended City Council Action: Planning has requested that the City Ward3 council adopt a resolution authorizing the use of Logan Tax Increment Financing funds in the amount of$8,000 for services with the contract previously approved QUENTIN M. with Government Relations. HART Ward Summary Statement: RON WELPER Expenditure required: $8,000 Ward Source of Funds: Tax Increment in Logan Urban Renewal BOB Area GREENWOOD At-Large Policy Issue: N/A STEVE SCHMITT' Alternative: At-Large Background Information: Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bonding attorney for that purpose. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE LOGAN URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Logan Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including the acquisition of property for redevelopment and making economic development grants for development; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution No. 2011-325 adopted on April 25, 2011, approved and authorized an agreement with Government Relations to provide development services in the Logan Area, and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $10,000, including related legal fees and other incidental fees. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the Logan Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Logan Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Section 2. It is hereby directed that amounts not to exceed $8,000 be advanced from time to time from the Capital Projects Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the Capital Projects Fund and shall - 1 - be repaid to the Capital Projects Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of 20 Mayor ATTEST: City Clerk - 2 - CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of 20 . City Clerk, Waterloo, Iowa SEAL DCORNELL/569667.1/MS Word111310.000 ,+\\ �;� CITY OF WATERLOO , IOWA � �t�//� CITY CLERK AND FINANCE DEPARTMENT Tim 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 d SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief FinancialOfcer tPYI00 Mayor BUCK CLARK Council Communication City Council Meeting: June 18, 2012 COUNCIL Prepared: June 9, 2012 ' MEMBERS Dept. Head Signature: 4:116/u, 6U2 tti DAVID Number of Attachments: None JONES Ward SUBJECT: Use of TIF Funds for Payment of CAROLYN Lien Release COLE Ward2 Submitted by: Michelle Weidner, Chief Financial Officer HAROLD GETTY Recommended City Council Action: Planning has requested that the City Ward Council adopt a resolution approving the use of Northeast Site Urban Renewal QUENTINM. Area Tax Increment Financing funds in the amount of $7,000 for a lien release on HARTproperty previously granted to Ricky McCloud and $1,000 for related legal costs. Ward 4 Summary Statement: See below. RON WELPER Expenditure Required: None Ward 5 Source of Funds: N/A BOB GREENWOOD Policy Issue: None At-Large sTEVE Alternative: SCHMITT At-Large Background Information: Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bonding attorney for that purpose. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer s. ' RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE NORTHEAST SITE URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Northeast Site Renewal Area(the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including the acquisition of real property for future development of the Northeast Site Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution No. adopted on , approved and authorized execution of a Real Estate Purchase Agreement between the City of Waterloo, as Seller, and the , as Buyer, relating to the Seller's real property located generally in the NorthEast Site Urban Renewal Area, Waterloo, Iowa which property; and subsequent to that agreement, the project was not developed, and whereas the City took title to the land, and whereas, it is necessary to pay a lien that was placed on the property by Ryan and Heather Sallis, WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project equals up to $7,000 plus up to $1,000 in legal costs. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the Northeast Site Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Northeast Site Urban Renewal Area are deposited. The Council finds the Project to be an Urban - 1 - Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Section 2. It is hereby directed that up to $7,000.00 plus an amount up to $1,000 needed for related legal costs be advanced from time to time from the Capital Improvements Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the Capital Improvements Fund and shall be repaid to the Capital Improvements Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of , 2012. Mayor ATTEST: City Clerk - 2 - CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20 . City Clerk, Waterloo, Iowa SEAL DCORNELL/569667.1/MS W ord\11310.000 CITY OF WATERLOO , IOWA wge" CITY CLERK AND FINANCE DEPARTMENT Tim 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 O SUZY SCHARES • Ciry Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer ferloo � Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: June 18, 2012 MEMBERS Prepared: June 9, 2012 Dept. Head Signature: Number of Attachments: 1 DAVID JONES Ward] SUBJECT: Approval of the use of up to $750,000 plus up to $10,000 in funds needed for closing costs in Tax Increment Financing funds for the CAROLYN acquisition of property generally located in the San Marnan TIF District. COLE Ward2 Submitted by: Michelle C. Weidner, Chief Financial Officer HAROLD GETTY Ward3 Recommended City Council Action: Planning is requesting that a resolution authorizing the use of San Marnan Tax Increment Financing funds for the QUENTINM. acquisition of property generally located in the San Marnan TIF District be HART approved. Ward 4 RON Summary Statement: WELPER Wards Expenditure Required: $750,000 plus up to $10,000 in closing costs BOB Source of Funds: Tax Increment in San Marnan Urban Renewal GREENWOOD Area At-Large STEVE Policy Issue: N/A SCHMITT At-Large Alternative: Background Information: Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the Capital Improvements Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bonding attorney for that purpose. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE SAN MARNAN URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the San Marnan Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including the acquisition of real property for future development of the San Marnan Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution No. 2011-1121 adopted on December 5, 2011, approved and authorized execution of a Real Estate Purchase Agreement between the City of Waterloo, as Buyer, and the L&H Farms, Inc., as Sellers, relating to the Seller's real property located generally in the San Marnan Urban Renewal Area, Waterloo, Iowa which property will be included in the future development of the San Marnan Urban Renewal Area(the "Project"); and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project equals up to $750,000 plus up to $10,000 in closing costs. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the San Marnan Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the San Marnan Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. - 1 - Section 2. It is hereby directed that up to $750,000.00 plus an amount up to $10,000 needed for closing costs be advanced from time to time from the Capital Improvements Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the Capital Improvements Fund and shall be repaid to the Capital Improvements Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of , 2012. Mayor ATTEST: City Clerk - 2 - CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20 City Clerk, Waterloo, Iowa SEAL DCORNELL/569667.1/MSWord\11310.000 • O � CITY OF WATERLOO , IOWA FNIr04.4. CITY CLERK AND FINANCE DEPARTMENT 9 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 '91er 00 \O SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor BUCK CLARK Council Communication City Council Meeting: June 18, 2012 Prepared: June 9, 2012 COUNCIL MEMBERS Dept. Head Signature: 7J}c4Grti/c .CJ�c�ycvu Number of Attachments: None DAVID JONES SUBJECT: Use of TIF Funds for Payment of Ward I Legal Services and Costs Related to CAROLYN the Expansion of the Downtown COLE Urban Renewal Area Ward 2 HAROLD Submitted by: Michelle Weidner, Chief Financial Officer GETTY Ward 3 Recommended City Council Action: I recommend that the City Council adopt QUENTINM. a resolution approving the use of Downtown Urban Renewal Area Tax Increment HART Financing funds up to $10,000 for the expansion of the Downtown Urban Ward4 Renewal Area. RON Summary Statement: See below. WELPER wards Expenditure Required: None BOB GREENWOOD Source of Funds: N/A At-Large Policy Issue: None STEVE SCHMITT Alternative: At-Large Background Information: As you are aware, the City has expanded the physical boundaries of the Downtown Urban Renewal Area. Legal services were required to establish the new boundaries. Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bonding attorney for that purpose. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Aftirmatve Action Employer RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE DOWNTOWN URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Downtown Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development of the Downtown Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution No. 2011-1109 adopted on December 5, 2011, approved and authorized the expansion of the Downtown Urban Renewal Area; and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $10,000. NOW, THEREFORE. IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the Downtown Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Downtown Urban Renewal Area are deposited. The Council fords the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Section 2. It is hereby directed that an amount not to exceed $10,000 be advanced from time to time from the General Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and shall be repaid to the General Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of , 20 . Mayor ATTEST: City Clerk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20 . City Clerk, Waterloo, Iowa SEAL DCORNELL/569667.1/MSWord\11310.000 CITY OF WATERLOO IOWA I Sr% CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer arerloo \o Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: June 18, 2012 MEMBERS Prepared: June 9, 2012 Dept. Head Signature: /4€4,1. te.k Number of Attachments: 1 DAVID TONES WardI SUBJECT: Approval of the use of up to $2,500,000 in Tax Increment CAROLYN Financing funds to make an economic development grant to Deer Creek CARE Development, LLC in the Martin Road Urban Renewal Tax Increment Financing Ward2 District. HAROLD Submitted by: Michelle C. Weidner, Chief Financial Officer GETTY Ward 3 Recommended City Council Action: Planning is requesting that a resolution QUENTIN M. authorizing the use of Martin Road Tax Increment Financing funds to make an HART economic development grant not to exceed $2,500,000 to Deer Creek Ward4 Development, LLC for th development of property in the Martin Road TIF RON District be approved. WELPER Wards Summary Statement: BOB Expenditure Required: $2,500,000 GREENWOOD At-Large Source of Funds: Tax Increment in the Martin Road Urban Renewal STEVE Tax Increment Financing District SCHMITT At-Large Policy Issue: N/A Alternative: None Background Information: Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution format has been drafted by our bonding attorney for that purpose. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE MARTIN ROAD URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Martin Road Urban Renewal Area(the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including the acquisition of real property and economic development grants to developers for future development of the Martin Road Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution No. 2006-920 adopted on October 16, 2006, approved and authorized execution of a development agreement and related grant to Deer Creek Development, LLC to develop property located in the Martin Road Urban Renewal Area (the "Project"); amended by Resolution No. 2011-193 adopted on March 14, 2011 and amended by Resolution No. 2012-_adopted on June , and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $2,500,000.00. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the Martin Road Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Martin Road Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. - 1 - • Section 2. It is hereby directed that amounts not to exceed $2,500,000.00 be advanced from time to time from the Capital Improvements Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the Capital Improvements Fund and shall be repaid to the Capital Improvements Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of , 20 Mayor A FI'bST: City Clerk - 2 - CIG-3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20 . City Clerk, Waterloo, Iowa SEAL _ CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT T1 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer .9terloo No BUCKMayor Council Communication CLARK City Council Meeting: June 18, 2012 Prepared: June 9, 2012 ' Dept. Head Signature: 0. etzi& Gti O iz, COUNCIL MEMBERS Number of Attachments: None DAVID SUBJECT: Use of Northeast Site TIF Funds for JONES Payment of Greater Cedar Valley Ward1 Alliance Contract CAROLYN COLE Submitted by: Michelle Weidner, Chief Financial Officer Ward 2 HAROLD Recommended City Council Action: Planning has requested that the City GETTY Council adopt a resolution approving the use of Northeast Industrial Site Urban Ward3 Renewal Area Tax Increment Financing funds in an amount not to exceed QUENTINM. $42,500 for the year ended June 30, 2012 to finance the contract with the HART Greater Cedar Valley Alliance. Ward 4 Summary Statement: See below. RON WELPER Expenditure Required: None Ward 5 BOB Source of Funds: N/A GREENWOOD At-Large Policy Issue: None STEVE Alternative: SCHMITT At-Large Background Information: As you are aware, the City has contracted with the Greater Cedar Valley Alliance to provide services to businesses located in the Northeast Industrial Site Urban Renewal Area. Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bonding attorney for that purpose. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE NORTHEAST SITE URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Northeast Site Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development of the Northeast Site Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution No. adopted on , approved and authorized an agreement with the Greater Cedar Valley Alliance to provide services in the Northeast Site Urban Renewal Area; and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $42,500 for the fiscal year ending June 30, 2012. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the Northeast Site Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Northeast Site Urban Renewal Area are deposited. The Council fmds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Section 2. It is hereby directed that an amount not to exceed $42,500 be advanced from time to time from the General Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and shall A be repaid to the General Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of , 20 Mayor ATTEST: City Clerk CERTIFICA I F, STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have g not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20_. City Clerk, Waterloo. Iowa SEAL DCORNELL1569667.1/MSWord\11310.000 CITY OF WATERLOO , IOWA 4•151:- CITY CLERK AND FINANCE DEPARTMENT �--r p 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer d1 fl00 \O Mayor BUCK Council Communication CLARK City Council Meeting: June 18, 2012 t Prepared: June 9, 2012 Dept. Head Signature: COUNCIL /�/ G ` MEMBERS Number of Attachments: None DAVID SUBJECT: Use of San Marnan TIF Funds for JONES Payment of Greater Cedar Valley Ward 1 Alliance Contract CAROLYN COLE Submitted by: Michelle Weidner, Chief Financial Officer Ward 2 HAROLD Recommended City Council Action: Planning has requested that the City GETTY Council adopt a resolution approving the use of San Marnan Urban Renewal Ward3 Area Tax Increment Financing funds in an amount not to exceed $42,500 for the QUENTINM. year ended June 30, 2012 to finance the contract with the Greater Cedar Valley HART Alliance. Ward 4 Summary Statement: See below. RON WELTER Expenditure Required: None Ward 5 BOB Source of Funds: N/A GREENWOOD At-Large Policy Issue: None STEVE Alternative: SCHMITT At-Large Background Information: As you are aware, the City has contracted with the Greater Cedar Valley Alliance to provide services to businesses located in the San Marnan Urban Renewal Area. Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bonding attorney for that purpose. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE SAN MARNAN URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the San Marnan Urban Renewal Area(the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development of the Northeast Site Urban Renewal Area; and WHEREAS, in furtherance thereof the CityCouncil has a s heretofore, by Resolution No. adopted on , approved and authorized an agreement with the Greater Cedar Valley Alliance to provide services in the San Marnan Urban Renewal Area; and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $42,500 for the fiscal year ending June 30, 2012. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the San Marnan Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the San Marnan Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Section 2. It is hereby directed that an amount not to exceed $42,500 be advanced from time to time from the General Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and shall be repaid to the General Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of , 20 . Mayor ATTEST: City Clerk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of , 20 . City Clerk, Waterloo, Iowa SEAL DCORNELL/569667.1/MS Word\11310.000 CITY OF WATERLOO , IOWA ��,. - CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 �Ierloo \o SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer BUCKMivor Council Communication CLARK City Council Meeting: June 18, 2012 Prepared: June 9, 2012 Dept. Head Signature: yckcile—, COUNCIL MEMBERS Number of Attachments: None DAVID SUBJECT: Use of Midport TIF Funds for JONES Payment of Greater Cedar Valley Ward 1 Alliance Contract CAROLYN COLE Submitted by: Michelle Weidner, Chief Financial Officer Ward 2 HAROLD Recommended City Council Action: Planning has requested that the City GETTY Council adopt a resolution approving the use of Midport Urban Renewal Area Ward 3 Tax Increment Financing funds in an amount not to exceed $42,500 for the year QUENTIN M. ended June 30, 2012 to finance the contract with the Greater Cedar Valley HART Alliance. Ward 4 Summary Statement: See below. RON WELPER Expenditure Required: None Ward 5 BOB Source of Funds: N/A GREENWOOD Policy Issue: None At-Large STEVE Alternative: SCHMITT At-Large Background Information: As you are aware, the City has contracted with the Greater Cedar Valley Alliance to provide services to businesses located in the Midport Urban Renewal Area. Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bonding attorney for that purpose. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE MIDPORT URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the MidPort Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development of the MidPortUrban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution No. adopted on , approved and authorized an agreement with the Greater Cedar Valley Alliance to provide services in the MidPort Urban Renewal Area; and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $42,500 for the fiscal year ending June 30, 2012. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the MidPort Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the MidPort Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Section 2. It is hereby directed that an amount not to exceed $42,500 be advanced from time to time from the General Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and shall be repaid to the General Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of , 20 . Mayor ATTEST: City Clerk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of 20 City Clerk, Waterloo, Iowa SEAL DCORNELL/569667.1/MSWord111310.000 ,1 CITY OF WATERLOO , IOWA 1L1gtr � CITY CLERK AND FINANCE DEPARTMENT m 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4323 Fax(319)291-4571 d ----'p� SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer lerl o o Mayor BUCK Council Communication CLARK City Council Meeting: June 18, 2012 Prepared: June 9, 2012 COUNCIL Dept. Head Signature: liJec�irc ez MEMBERS Number of Attachments: None DAVID SUBJECT: Use of Northeast Site TIF Funds for JWONdES Payment of Greater Cedar Valley Alliance Contract CAROLYN COLE Submitted by: Michelle Weidner, Chief Financial Officer Ward 2 HAROLD Recommended City Council Action: Planning has requested that the City GE TY Council adopt a resolution approving the use of Northeast Industrial Site Urban Renewal Area Tax Increment Financing funds in an amount not to exceed QUENTINM. $42,500 for the year ended June 30, 2012 to finance the contract with the HART Greater Cedar Valley Alliance. Ward 4 Summary Statement: See below. RON WELTER Expenditure Required: None Ward 5 BOB Source of Funds: N/A GREENWOOD At-Large Policy Issue: None STEVE Alternative: SCHMITT At-Large Background Information: As you are aware, the City has contracted with the Greater Cedar Valley Alliance to provide services to businesses located in the Northeast Industrial Site Urban Renewal Area. Under current Tax Increment Financing (TIF) law, in order to make payments for this project from a tax increment financing district without issuing bonds, the city is required to advance the funds from the General Fund and then repay that advance using the cash from the Tax Increment Financing Fund. The enclosed resolution has been drafted by our bonding attorney for that purpose. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. RESOLUTION APPROVING AN ADVANCE OF FUNDS FOR REPAYMENT FROM THE NORTHEAST INDUSTRIAL SITE URBAN RENEWAL TAX INCREMENT REVENUE FUND AND DIRECTING THE FILING OF CERTIFICATION UNDER IOWA CODE SECTION 403.19 WHEREAS, the City of Waterloo, Iowa has established the Northeast Industrial Site Urban Renewal Area (the "Urban Renewal Area") and is undertaking certain projects within the Urban Renewal Area, including marketing the area for future development of the Northeast Site Urban Renewal Area; and WHEREAS, in furtherance thereof the City Council has heretofore, by Resolution No. adopted on , approved and authorized an agreement with the Greater Cedar Valley Alliance to provide services in the Northeast Industrial Site Urban Renewal Area; and WHEREAS, in order to advance funds for the cost of the Project, it is necessary to make certain findings under Chapter 403 of the Code of Iowa; and WHEREAS, it is the intention of the City to certify the amount of funds so advanced, together with interest, for reimbursement under Iowa Code Section 403.19; and WHEREAS, the amount of funds to be advanced for the Project shall not exceed $42,500 for the fiscal year ending June 30, 2012. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Waterloo, Iowa, as follows: Section 1. Pursuant to Ordinance No. there has been established the Northeast Industrial Site Urban Renewal Area Tax Increment Revenue Fund (the Tax Increment Fund), into which all incremental property tax revenues received from the Northeast Industrial Site Urban Renewal Area are deposited. The Council finds the Project to be an Urban Renewal Project as defined in Iowa Code Chapter 403, and further approves an advance of City funds for said Project. Section 2. It is hereby directed that an amount not to exceed $42,500 be advanced from time to time from the General Fund in order to pay the costs of the Project. The advance shall be treated as an internal loan from the General Fund and shall be repaid to the General Fund from the Tax Increment Fund at the earliest opportunity, without interest. Section 3. The Chief Financial Officer and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to inclusion of these amounts in the budget, the advance and transfer of funds for the Project, and certification for reimbursement under Iowa Code Section 403.19. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, this day of 20 . Mayor ATTEST: City Clerk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto)pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this day of 20 City Clerk, Waterloo, Iowa SEAL DCORNELU 569667.1/MSWord111310.000 ��\ ��. CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT .....- 715 MulberryStreet • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 dterl oo ' NOEL C.ANDERSON,Community Planning&Development prrrent Director Council Communication Mayor City Council Meeting: June 18 201 BUCK CLARK Prepared: June 13, 2012 Dept. Head Signature: # of Attachments: COUNCIL MEMBERS SUBJECT: Request by Deer Creek Development, LLC for the Preliminary and DAVID Final Plat of Greenbelt Centre Plat No. 4, generally located west of 3013 JONES Greyhound Drive for a 2-lot subdivision. Ward 1 CAROLYN Submitted by: Aric Schroeder, City Planner COLE Ward 2 Recommended City Council Action: Approval HAROLD GETTY Summary Statement: Transmitted herewith is the request by Deer Creek Ward3 Development, LLC, for the Preliminary and Final Plat of Greenbelt Centre Plat QUENTIN No. 4, located west of 3013 Greyhound Drive. Also, due to staff requesting HART approval of both the Preliminary and Final Plat at the same City Council meeting, Ward 4 the City Council would need to approve a variance to the requirements of the Subdivision Ordinance in Section 2.3 (1). Please find attached the following RON documents: WELPER Ward 5 o Staff report BOB ° Aerial photograph of the area GREENWOOD ° At-Large Preliminary and Final Plats o Deed of Dedication STEVE ° Certificate of Survey SCIIMITT • Report of the City Engineer(to be submitted prior to Council) At-Large The Preliminary and Final Plat consists of 2 lots, containing a total of 3.43 acres of land, located just west of 3013 Greyhound Drive. Lot 1 is 1.954 acres in size, and Lot 2 is 1.477 acres in size. The intention of Lot 2 is to construct a new medical office building. The land currently exists as two unplatted lots, and the platting will create two separate parcels to be sold to the person proposing the medical office building.A majority of the lots are located within the Zone AE 100-year floodplain, and therefore floodplain regulations for building construction must be adhered to. The plat will have street frontage along all 4 sides of the property: West Ridgeway Avenue to the north, Greyhound Drive to the east,Athens Drive to the south, and CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Cyclone Drive to the west. The proposed medical office building that is being proposed on Lot 2 is showing only one access to the property, and that is coming from Greyhound Drive. Therefore, we would ask that the City Council adopt a resolution approving a variance to the requirements of the Subdivision Ordinance in Section 2.2(2) Preliminary Plat Approval and Section 2.3 (1) Final Plat Submittal, and approve the Preliminary and Final Plat of Greenbelt Centre Plat No. 4. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Land Use Alternative: Background Information: Deer Creek Development, LLC has had lots available for development within this business park for several years. The lots to be platted will be created to construct a new medical office building within the existing business park. cc: Noel Anderson,Community Planning and Development Director Eric Thorson,City Engineer Dennis Gentz,Assistant City Engineer --file-- June 5,2012 REQUEST: REQUEST FOR THE PRELIMINARY AND FINAL PLAT OF GREENBELT CENTRE PLAT NO. 4 APPLICANT(S): Deer Creek Development, LLC. GENERAL The request is for the preliminary and final plat of Greenbelt DESCRIPTION: Centre Plat No 4, for the development of a 2-lot subdivision located just west of 3013 Greyhound Drive. SURROUNDING The request would not appear to have a negative impact on LAND USES AND the surrounding area, and approval of the plat would allow for IMPACT ON the construction of a new medical office building on the NEIGHBORHOOD: property. North — Katoski Greenbelt, zoned "A-1"Agricultural District. South — Vacant land available for development, zoned "B-P" Business Park District. East— Existing professional office building, zoned "B-P" Business Park District. West— Existing professional office building, zoned "B-P" Business Park District. VEHICULAR & The plat will have street frontage along all 4 sides of the PEDESTRIAN property: W Ridgeway Avenue to the north, Greyhound Drive TRAFFIC to the east, Athens Drive to the south, and Cyclone Drive to CONDITIONS: the west. The proposed medical office building that is being proposed on Lot 2 is showing only one access to the property, and that is coming from Greyhound Drive. Highways 63 and 20 are located within the immediate area and are classified as Principal Arterials. RELATIONSHIP TO The Sergeant Road Recreational Trail is located to the east of RECREATIONAL the area in question. TRAIL PLAN: ZONING HISTORY The property in question is zoned "B-P" Business Park FOR SITE AND District, and has been zoned as such since 03/03/08. IMMEDIATE VICINITY: Previously, the property was zoned "M-2, P" Planned Industrial District. Properties to the north are zoned "A-1" Agricultural district, while properties to the east, south and west are zoned "B-P" Business Park District. BUFFERS There appears to be no need for additional screening and REQUIRED/ NEEDED: buffering of the plat from surrounding land uses. DRAINAGE: When the applicant is ready to construct the new building and parking lot, it will be necessary to submit a storm water detention and calculations plan. DEVELOPMENT The business park has been developing over the past 5 years. HISTORY: FLOODPLAIN: The property is located in the zone A-E 100-year flood zone as indicated by the Flood Insurance Rate Map. Any 06-05-12 Preliminary and Final Plat of Greenbelt Centre Plat No 4.doc construction taking place within the 100-year floodplain must adhere to all floodplain regulations, including elevating the structure 1-foot above the base flood elevation. PUBLIC /OPEN The Leonard Katoski Greenbelt is located west of the SPACES/ SCHOOLS: property. UTILITIES: WATER, There is 8" sanitary sewer line located within Athens Drive and SANITARY SEWER, a 6" service line that serves the lot in question. There is a 4" STORM SEWER, subdrain located within Athens Drive, with intakes at the ETC. corner of Greyhound Drive and Athens Drive and at the corner of Cyclone Drive and Athens Drive. RELATIONSHIP TO The Future Land Use Map (February 3, 2003) designates this COMPREHENSIVE site as Industrial. The request would be in conformance with LAND USE PLAN: the goals and policies of the Comprehensive Plan, as the "B- P" District allows for similar uses as Industrial. Also, the request would be in conformance with the policy to continue to support infill development in the community as an alternative to other types of urban expansion. The site is located within the Primary Growth Area as shown on the Growth Area Map within the Comprehensive Plan. STAFF ANALYSIS — The Preliminary and Final Plat consists of 2 lots, containing a ZONING total of 3.43 acres of land, located just west of 3013 ORDINANCE: Greyhound Drive. Lot 1 is 1.954 acres in size, and Lot 2 is 1.477 acres in size. The intention of Lot 2 is to construct a new medical office building. The land currently exists as two unplatted lots, and the platting will create two separate parcels to be sold to the person proposing the medical office building. A majority of the lots are located within the Zone AE 100-year floodplain, and therefore floodplain regulations for building construction must be adhered to. One of the requirements is that the building must be elevated to a point that is no less than one foot above the calculated 100-year floodplain elevation. The applicant will need to hire a professional engineer to help determine what those numbers should be. STAFF ANALYSIS — The Subdivision Ordinance requires that Preliminary and Final SUBDIVISION Plat submissions include such criteria such as boundaries of ORDINANCE: property, proposed streets, easements, and widths of right-of- way, contours, and utility locations. It would appear that the plats have all of the necessary information contained within. STAFF Therefore, staff recommends that the Preliminary and Final RECOMMENDATION: Plats of Greenbelt Centre Plat No 4 be approved for the following reasons: 1. The plat is in accordance with the Subdivision Ordinance, and can be served by the extension of existing utilities. 2. The plat is in accordance with the Comprehensive Plan and Future Land Use Map. 06-05-12 Preliminary and Final Plat of Greenbelt Centre Plat No 4.doc Page 2 of 2 Request For The Preliminary and Final Plat Of Greenbelt Centre Plat No. 4 �,µ d 1 vex Y t A- Area to be Platted W Ridgeway Ave '2. /1/ ' ' ' fi.7- - . ,,,.../ ,..w Athens Drd 1 i .,.... I Legend Zone X 500-Year Floodplain AN 300 150 0 300 FeetZone AE 100-Year Floodplain ' 1\MN1111111111/I/,G �•M1 �/ ny $q alaggi g DJ n �I 33 IF... .,.�{ g g®�� O 2;u n�i�B'n3°c8 F... ,uu W n GI U _ Tn R124..gh-4 a g - m p p D 2. B F• —2 .. 1.=m "y 7 a - D m rn }sz�H ':....,,,e 4p1 pN O T yp [p� Ot G .8 N O N O o -4,,os 9� ��4 f 0 m r M/^a„„gges 2 O2 O Q < D m rz 1.; ;."4 ,'3 g'a g =g ❑ _ PI rtl � 7 AA ? D § i% p m a&4..mmw j-D ..0_7,'3 wam � 1 e ZO iiri 8r Z pmTm 82 i a,„„gt•m ' q.kg-pViTA o9sa I W ill E UP P Q¢ �{y{y} �` �p1 g ,\ q�e P3 L 2LasG1`Yiab S.5.a}'O1.TS:G •"m4 n /I.! n -a In ;, Ip o iihihtitIli1tFJ ❑ r£ pF G.Ip ?if -I m _ r N ❑ D O p AmorDr,n • , > Z mA P }I NA Z1 yam( ZO o m A Z i " N� m ,�Y is 2 m > . m s .� III • II s n , i 1] Ii. �� : V ,x_.„S '— 1 • p2 x� \� I Ipn Id I• �\ I o \F \ n A c: ; ` IAO oA \ ON \ n G \ I W I� e •s. .=q Izv qf \ , I 1Om � r NI ' \ a t .L.,I, 1 \ e II 1 I I 11 / ,H Ill td —— NatHllS ON,•C g SL i — �I V �,I N3 T l r5l I I • I C M1 I I I _ DREY\ DRI• 1 \ sue,__ �i,1 —— cpef C a 'I 1 I .u,l�l II1 IT I `ro I I I a II 1" 1 t i\ `� n !I I I. 1 I 1 �1 6 gu p¢p¢0 PRELIMINARY PLAT \� VJ Engineering U a V GREENBELT CENTRE PLAT NO. 4 I\�� 1501 Technology Parkway ?tu; e2 2 CITY OF WATERLOO, IOWA �r Ced0r Fa 15, Iowa — 319-266-5829 -' q' •+ revlslons date -'\ee,l\I 9n:17J\:1,•::\PI n.:I...,11/1/N12 I0:2(111 ru. 0193 N =ek,-- y; s .'8 o k' s=a=iaa=es B'n' Hmm m _0G711 r a .� d 1-I c m B Ei4D ^y�,.l,g,#m3 a$01. Ad rss o o w N m�n u mg �,�, r /�,I Z m m N m p 8 =m N- m�- gmn gg _< I'1 y i Z m ug �J1 f4(l fJ p g 6 x5�1.•....r...� 0 ag5m m0 ^ ` m Swm NO]d0 O7WjUl-a 6 0 n Hil,„i,.! `� Z '^ „e, l,,,r $ g o ° m 0 0 . ,4 111! 11 y yyzm T1 % EmSo Sm;wg- -- ugm 'S43"fill O ( 2p p ^' z f$ sf G o 5,7 o `SEE 'igiP228md5m'o`28 1:R G D HT —I $ ycy 11 It w g 4 S. \ k1m O S=1 mam'} p m£�' , • T m � W I a U 3 �mm $p�� -�$� a n m sR g_psm g SB IO , g�>-qq,.g --, KQm S; v ❑ r ill •s3o3o gma4-4}o.K.is ' E ° —I m III g wa„zi2R-gg f 8 n' • , . � - U N � r 2i4mP I > Z m O r Az m ZOm (,a( S2 O 74 r z" ,i of i c , � co,.Or € mNP / p _I m c mm z / i im -i / yy N m ul 10�D t 3•ELo.ovt S •-• m gz anet� J II A 7' N 3.BS.OL.LS • Q Ei O ]5 !p$ o-40 u� 8 j 1 i f 80 A am 5� -I PI pN = I 1 r31f)'m 57 D W -nm Z m �Iw n oMI '( �t ' 01 ,`�2�t� �R I2 40'99E n ,�rnn D S yQn Np0 9ff O ie EI� 3.[1.9G008 v 1411I • m A oo^ d A m Rn , II I Z o— o" m � g 1 I ! o m I I c� .09 i I l i n 1 - _ _ MY9B13S 091011nb,9Z — I I l� `°T 1N3n35V3 AT11 LLr 61 — — f- a ,LZ OPE r z z D M.08BZ.00N •�D +- Fm i.' ''' are — — N. GREYHOUND DRIVE DO L ti AA • 1- H I- T1 -M 0, 4o , c. I J w w ci II 1 1 ggi 8453 PLAT OF SURVEY VJ Engineering GREENBELT CENTRE PLAT NO. 4 J1 1501 Technology Parkway 42.1 o; rmCITY OF WATERLOO, IOWA l Cedar Falls Iowa - 319266-5829 ,'°'° • revisions date/ DEED OF DEDICATION OF GREENBELT CENTRE PLAT NO. 4, WATERLOO, IOWA KNOW ALL MEN BY THESE PRESENTS: That Deer Creek Development,L.L.C.,an Iowa limited liability company,with its principal office in Waterloo,Iowa,being desirous of setting out and platting into lots and streets the land described in the attached Certificate of Survey by ,a licensed land surveyor,dated the day of ,2012,do by these presents designate and set apart the aforesaid premises as a subdivision of the City of Waterloo, Iowa, the same to be known as: GREENBELT CENTRE PLAT NO. 4, WATERLOO, IOWA, all of which is with the free consent and the desire of the undersigned and the undersigned do hereby designate and set apart for public use the streets and avenues as shown upon the attached plat. EASEMENTS The undersigned do hereby grant and convey to the City of Waterloo,its successors and assigns, and to any private corporation, firm or person furnishing utilities for the transmission and/or distribution of water,sanitary sewer,storm sewer,drain tile,surface drainage,gas,electricity,communication service or cable television, perpetual easements for the erection, laying, building, and maintenance of said services over, across, on and/or under the property as shown on the attached plat. RESTRICTIONS Be it also known that the undersigned do hereby covenant and agree for themselves and their successors and assigns that each and all of the lots in said subdivision be and the same are hereby made subject to the following restrictions upon their use and occupancy as fully and effectively to all intents and purposes as if the same were contained and set forth in each deed of conveyance or mortgage that the undersigned or their successors in interest may hereinafter make for any of said lots and that such restrictions shall run with the land and with each individual lot thereof for the length of time and in all particulars hereinafter stated, to-wit: 1. - A site plan shall be prepared in accordance with Part B of the"M-2,P"Planned Industrial District provisions of the City of Waterloo,Iowa,Zoning Ordinance No.2479,as amended and updated. 2. The following uses shall not be permitted in this subdivision: A. Slaughter house or stock yards. B. Manufacturing or wholesale stage of acids. C. Cement, lime gypsum, or plaster of paris manufacture. D. Distillation of bones. E. Explosive manufacture or storage. F. Fat rendering. G. Fertilizer manufacture. H. Garbage, refuse or dead animal reduction or dumping. I. Gas manufacturing and cylinder recharging. J. Glue, size or gelatin manufacturing. K. Refining or wholesale storage of petroleum or petroleum products. L. Manufacturing of rubber goods. M. Sand or gravel pits. N. Smelting of tin, copper, zinc, or iron ores. O. Transmitting stations. P. Waste paper yard. Q. Wholesale storage of gasoline. 3. At such time as any structure is or has previously been constructed on any lot, combination of lots,or portion of lots,in said subdivision,a concrete sidewalk will be constructed along all street frontage(s) as follows: A. The north side of Athens Drive. That a Portland cement concrete sidewalk and a hard surfaced driveway approach will be installed during or immediately after the construction, but before issuance of an Occupancy Permit from the City of Waterloo,Iowa,and that the sidewalk will be constructed across the full length of the north side of Athens Drive, and extend to match the end of existing sidewalk(s)on adjoining lots where sidewalk already exists. Said sidewalk shall also be required to be constructed across all street frontages of two or more adjoining lots, or portions thereof, when any owner has acquired said two or more adjoining lots, or portions thereof, upon construction upon one or more lots, or portions thereof, all as required by the City of Waterloo, Iowa. 4. There shall be direct access to Greyhound Drive from the property as approved by the City of Waterloo. 5. The undersigned and all persons and corporations hereafter acquiring any right,title or interest in any of the lots in said subdivision shall be taken and held to have agreed and covenanted with the owners of all other lots in this subdivision and with the respective successors and assigns of all of the rest of such other lots to conform to and observe all of the foregoing covenants, restrictions and stipulations as to the construction of building thereon for a period of twenty-one(21)years from the date of filing of said plat and this deed of dedication for record. Within the period of twenty-one(21)years and in accordance with Iowa Code Chapter 614.24 and 614.25 (2011 Code of Iowa) or their successor provisions,these covenants,restrictions and stipulations shall be automatically extended for an additional period of twenty-one(21)years upon compliance with Chapter 614.24 and Chapter 614.25 of the 2011 Code of Iowa. In the event an extension of the covenants,restrictions and stipulations is not filed within the period of twenty-one (21) years or successive 21-year period, then the covenants, restrictions and stipulations contained herein shall terminate at the end of the existing period of twenty-one(21)years. 6. All subsequent owners of lots in the subdivision shall be obligated to meet any requirements imposed by the Commissioners of the Black Hawk County Conservation District or any other governmental agency, by the authority of Chapter 161A, Code of Iowa, pertaining to soil erosion control plans for certain land distributing activities. This covenant shall be perpetual and not 2 be governed by the provisions of Paragraph 5 of this Deed of Dedication. SIGNED and DATED this day of 2012. DEER CREEK DEVELOPMENT, L.L.C. By Harold L. Youngblut, Manager STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) This instrument was acknowledged before me on , 2012, by Harold L. Youngblut as Manager of Deer Creek Development,L.L.C. Notary Public in and for the State of Iowa 3 Prepared by Wendell J.Lupkes,L.S.,VJ Engineering,1501 Technology Parkway,Cedar Falls,Iowa 50613 SURVEYOR'S CERTIFICATE GREENBELT CENTRE PLAT NO.4 CITY OF WATERLOO, BLACK HAWK COUNTY,IOWA I certify that during the month of May,2012,at the direction of Deer Creek Development Corp., a survey was made,under my supervision,of the tract of land to be known as"Greenbelt Centre Plat No.4,City of Waterloo,Black Hawk County,Iowa",as shown on the attached plat,and the boundary of which is more particularly described as follows: That part of the Northeast Fractional Quarter,and that part of the Northwest Fractional Quarter of Section Six(6),Township Eighty-Eight(88)North,Range Thirteen(13)West of the 5th P.M.,Waterloo,Black Hawk County,Iowa,described as follows: Commencing at the North Quarter corner of said Section Six(6);thence S00°28'50"E 126.79 feet along the West line of said Northeast Fractional Quarter to the South right-of-way line of West Ridgeway Avenue and the point of beginning;thence N85°36'18"W 316.47 feet along said South right-of-way line; thence S89°41'04"W 59.35 feet along said South right-of-way line to the Easterly right-of-way line of Cyclone Drive;thence S00°47'17"E 10.97 feet along said Easterly right-of-way line;thence Southerly 110.70 feet along a 300.00 foot radius curve on the Easterly right-of-way line of Cyclone Drive,said curve having a chord of 110.07 feet and bearing S I1°21'33"E;thence S21°55'49"E 124.45 feet along said Easterly right-of-way line;thence Southerly 143.80 feet along a 430.00 foot radius curve on the Easterly right-of-way line of Cyclone Drive to the North right-of-way line of Athens Drive,said curve having a chord of 143.14 feet and bearing S12°20'58"E;thence N89°31'10"E 368.90 feet along said North right- of-way line to the West right-of-way line of Greyhound Drive;thence N00°28'50"W 340.22 feet along the West right-of-way line of Greyhound Drive to the South right-of-way line of West Ridgeway Avenue; thence N 85°36'18"W 90.33 feet along said South right-of-way line to the point of beginning,containing 3.430 acres subject to easements and restrictions of record. I further certify that the Plat as shown is a correct representation of the survey and all corners will be marked as indicated. Wendell J.Lupkes IA Lic.No. 12088 Date Subscribed and sworn before me this day of ,20 Notary Public,in and for the State of Iowa CITY OF WATERLOO Council Communication City Council Meeting: Tune 18, 2012 Prepared:June 12, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Asisstance to Firefighters Grant(AFG) Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Approval to submit grant application. Summary Statement: The purpose of the AFG is to enhance through financial assistance the safety of the public and firefighters regarding fire and fire-related hazards. The AFG requires a 20 percent match from the City. Waterloo Fire Rescue (WFR) would like to submit a grant application to train current firefighters to become state certified Paramedics. Expenditure Required WFR is proposing to seek a grant in the sum of$80,000.00, of which The City of Waterloo would be responsible for$16,000.00. Source of Funds ®10-12-1-4e6 I Y IL/i O - l 3 L4-,(,) Policy Issue Alternative Background Information: The Iowa Department of Public Health Bureau has drastically changed the requirements needed to become a Paramedic in the State of Iowa. As a result the cost to train a Paramedic has also increased, and in addition our local community college is not offering a Paramedic program at the present time. The AFG has classified Paramedic training as a"high priority" in their funding cycle for fiscal year 2012. WFR is in need of more Paramedics and ideally we would send up to 6 members to Paramedic school with the use of this grant if it were to be awarded. _........_. CITY OF WATERLOO Council Communication City Council Meeting: lune 18, 2012 Prepared: June 12, 2012 Dept. Head Signal. ri�e '_- # of Attachments: SUBJECT: Resolution to Accept the Bid of Larson Construction Company for the Construction of Alternate 1 to the City of Waterloo Public Works Building Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Accept Bid for Alternate 1 to the City of Waterloo Public Works Building Project Expenditure Required: $965,000 Source of Funds: GO Bond Proceeds Policy Issue Alternative Background Information: The City of Waterloo Public Works Building Project is being funded from a variety of sources. The base bid of$6,200,000 and Alternate 2 bid of$252,000 is funded utilizing grant funds from a$5,000,000 I Jobs Grant, a$1,000,000 BHCGA Grant and 2011 GO Bond proceeds. Completion of Alternate 1 will allow the Street Department and Central Garage to occupy and operate effectively from the facility. $750,000 in 2012 GO Bond Proceeds has been targeted to support acceptance and construction of this Alternate. Balance of funds necessary to make up the difference is available through Project Value Engineering Efforts. CITY OF WATERLOO /419M-eat, flit fig/Jig-- Council Communication City Council Meeting: tune 18, 2012 �C ( ` �" U" (XIS'?- /„o— Prepared: June 13, 2012 t UJUI J\ . Dept. Head Signature: Eric Thorson. PE., City Engineer # of Attachments: 3 (letter from Claassen Engineering; maintenance bonds) SUBJECT: ACCEPTANCE OF IMPROVEMENTS SANITARY SEWER, STORM SEWER, &PAVING KLINGAMAN PARK 4Th ADDITION Submitted by: Dennis Gentz, P.E.,Assistant City Engineer Recommended City Council Action: It is recommended that sanitary and storm sewer and paving serving KLINGAMAN PARK 4Ta ADDITION be accepted by the City Council. It is also recommended that the attached two (2) year maintenance bonds from Peterson Contractors, Inc. be accepted by the City Council and placed on file with the City Clerk with the effective dates being that of final Council approval. Summary Statement The improvements required as a condition precedent to the final approval of KLINGAMAN PARK 4TH ADDITION, Waterloo, Iowa; namely, the installation of sanitary and storm sewer and paving, have been completed in substantial conformance with the construction plans, standards, and requirements of this office. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: These are requirements for the City to accept the infrastructure improvements into the City and making them public. CITY OF WA 1'LRLOO Committee Communication Finance Committee Meeting: 6/18/2012 Prepared: 6/11/12 Dept. Head Signature: PH #of Attachments: 1 SUBJECT: Approval of professional services agreement with Hellman for Phase 2 of a Marketing and Public Relations Plan for the Cedar Valley SportsPlex. Submitted by: Mark Gallagher, Sports Manager Recommended City Council Action:NA Summary Statement Phase two of the plan would allow for Hellman to execute tactics that have been decided upon after the completion of Phase 1 of the project. 1) Branding Strategy Development 2) Marketing and PR Awareness Strategy Development 3) Membership Strategy Development Expenditure Required $66,250.00 Source of Funds $16,250.00 in Hotel/Motel Tax Grant Funds $50,000.00 in BHCGA grant Policy Issue NA Alternative Na Background Information: Construction of the Cedar Valley SportsPlex will begin this Spring with a projected opening date of Fall of 2013. A solid marketing/public relations strategy is crucial in reaching membership goals. • CITY OF WATERLOO Council Communication City Council Meeting: June 18, 2012 Prepared: June 11, 2012 Dept. Head Signature: PH # of Attachments: 1 SUBJECT: BLACK HAWK COUNTY GAMING ASSOCIATION CONTRACT FOR CEDAR VALLEY SPORTSPLEX MARKETING PROJECT Submitted by: Mark Gallagher, Sports Manager Recommended City Council Action: Request Council approve and authorize the Mayor to sign agreement with Black Hawk County Gaming Association in the amount of$50,000. A copy of the original grant application is attached. Expenditure Required : none Source of Funds: Funding is available through FYE 13 operating budget. Policy Issue: NA Alternative: NA Background Information: This contract is being awarded to implement a comprehensive marketing and public relations campaign for the Cedar Valley SportsPlex. WATLRED Ass.l it Ni is C P'S 8 IRtFU April 3, 2012 Dear Waterloo Leisure Services: At last night's Waterloo City Council meeting,the Council approved the funding recommendations of the Waterloo Convention &Visitors Bureau Board of Directors for Hotel-Motel Tax Grants. Your application for funding was reviewed, and the approved funding recommendation through this process was$16,250. The overall total for funding was$132,000 and through the scoring process an applicant needed to reach 65%or better to be eligible for funding. Your application scored 81.3%, resulting in the funding recommendation of 81.3%of your total request. As a reminder,the goals of the program, as outlined on the application are the following: 1. Drive Overnight Stays in Waterloo 2. Support & Reward Active Partners Who Serve and/or Drive Visitors to Waterloo 3. Support Organizations and Activities that Have a Positive Impact on Waterloo 4. Provide Seed Money for New Ideas/Projects 5. Provide Assistance in Marketing Outside Black Hawk County 6. Use of Funds and Appropriateness of the Budget The application scored well with goals 2, 3,4, 5, and 6. Goal 1 (Overnight Stays) did not score as highly, but after the SportsPlex is built and events occur, that is an area that we would expect to see higher scores. We appreciate the efforts you are putting in already to deliver on the goals that help bring visitors and positive notoriety to Waterloo. The project is great for the community, and we look forward to working with you as plans are made for events and activities. Please let us know if there are any ways we can assist you. If you have questions about the scoring or the process, please don't hesitate to contact me. • BLACK HAWK COUNTY GAMING ASSOCIATION HELPING THE CEDAR VALLEY PROSPER 1 June 7, 2012 Mark Gallagher Waterloo Leisure Services 1101 Campbell Avenue Waterloo, IA 50701 i Dear Mark, I i Congratulations! 1 On behalf of the Board of Directors of the Black Hawk County Gaming Association, I am pleased to let f you know that your grant application for$50,000 to support the Marketing and Public Relations Campaign has been approved. The next step in the process is to complete the Black Hawk County Gaming Association contract. Please contact Beth Knipp, Executive Director, at 319-433-1153 or beth.knipp@bhcro.org to arrange an T i appointment to review and sign the necessary funding contract. After the required signatures are 4 received,you may proceed with your project. 1 • We look forward to working with you. • I Sincerely, Tim Hurley President I Is , I i • • • .•�y CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT O� 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 rPI'100 % NOEL C.ANDERSON,Community Planning&Development Director Council Communication City Council Meeting: June 18, 2012 Mayor Prepared: June 14, 2012 BUCK Dept. Head Signature: Noel Anderson, Community Planning & Development Director CLARK # of Attachments: 1 COUNCIL SUBJECT: Adopt a resolution for the submittal of a State Recreational Trails MEMBERS Fund Application for $784,641 — with $261,547 in local match - for the Shaulis Road Trail - Hawkeye Road (IA 21) to Isle of Capri Boulevard, and authorizing DAVID the Mayor and City Clerk to sign and fully execute any documents for this JONES process. Ward 1 CAROLYN Submitted by: Noel Anderson, Community Planning & Development Director COLE Ward2 Recommended City Council Action: Resolution approving the resolution as HAROLD described above. GETTY Ward3 Summary Statement: The City of Waterloo continues to explore funding options for expansion and connectivity of its trail system in Waterloo and the entire Cedar QUENTIN Valley. The application being prepared is focused on larger regional trail HART Ward4 connections, and the trail connection proposed would link the Shaulis Road Trail system into the American Discovery Trail. RON Wd PER If successful, design work could begin, with construction planned for summer to fall of 2013. BOB GREENWOOD The trail would go from the Highway 21 portion where the current Shaulis Road At-Large project will end, to the Isle of Capri Boulevard entrance. This would complete a STEVE trail all the way from Highway 63 area to the Isle of Capri. Future phases would SCHMITT continue easterly to the American Discovery Trail system. At-Large The total project cost is estimated at $1,046,188, of which $784,641 would come from the grant, and the local match of$261,547 would be requested in the next CIP, or potentially in gaming funds, MPO funds, etc. Expenditure Required: Up to $2,000 if grant is awarded, up to $261,547 for project. Source of Funds: Bonds funds, MPO funds, gaming funds — if successful in grant application Policy Issue: Quality of Life improvements in Waterloo CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! � w'ararbo' An Equal Opportunity/Affirmative Action Employer �l Alternative: Not apply Background Information: The City of Waterloo continues to work to bring forth other funding sources to compliment, expand, and connect the existing trail network throughout the entire Cedar Valley area. In the past, we have utilized grant funds from State and Federal Recreational Trail Programs, for larger segments such as this trail segment proposed. • tgLi RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING APPLICATION TO THE IOWA DEPARTMENT OF TRANSPORTATION FOR STATE RECREATIONAL TRAILS FUNDING AND DIRECTING EXECUTION OF SAID APPLICATION BY THE WATERLOO CITY COUNCIL. WHEREAS, the City of Waterloo continues to develop the recreational trail system within the community; and WHEREAS, the Shaulis Road Trail, from Hawkeye Rd. to Isle of Capris Blvd., represents a critical connection in this developing trail system; and WHEREAS, the Iowa Department of Transportation provides State Recreational Trails funds on a competitive basis for the development of recreational trails; and WHEREAS, the City of Waterloo will be responsible for adequately maintaining the trail for a minimum of twenty years; and WHEREAS, the City of Waterloo will provide the 25 percent local match as required, estimated at$261,547.00. NOW THEREFORE BE IT RESOLVED that the City Council of Waterloo, Iowa, authorizes application to the Iowa Department of Transportation for State Recreational Trails funding. BE IT FURTHER RESOLVED that the Iowa Northland Regional Council of Governments is hereby authorized to submit said application to the Iowa Department of Transportation on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 181i day of June, 2012. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING APPLICATION TO THE IOWA DEPARTMENT OF TRANSPORTATION FOR STATE RECREATIONAL TRAILS FUNDING AND DIRECTING EXECUTION OF SAID APPLICATION BY THE WATERLOO CITY COUNCIL. WHEREAS, the City of Waterloo continues to develop the recreational trail system within the community; and WHEREAS, the Shaulis Road Trail, from Hawkeye Rd. to Isle of Capris Blvd., represents a critical connection in this developing trail system; and WHEREAS, the Iowa Department of Transportation provides State Recreational Trails funds on a competitive basis for the development of recreational trails; and WHEREAS, the City of Waterloo will be responsible for adequately maintaining the trail for a minimum of twenty years; and WHEREAS, the City of Waterloo will provide the 25 percent local match as required, estimated at $251,898.00. NOW THEREFORE BE IT RESOLVED that the City Council of Waterloo, Iowa, authorizes application to the Iowa Department of Transportation for State Recreational Trails funding. BE IT FURTHER RESOLVED that the Iowa Northland Regional Council of Governments is hereby authorized to submit said application to the Iowa Department of Transportation on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 18th day of June, 2012. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk Exhibit A-2 Required Documentation and Narrative Information The following documents and narratives must be attached to this application. In the upper right-hand corner of each document or narrative write the corresponding letter shown below. ® A. A NARRATIVE assessing existing conditions, outlining the concept of the proposed project, and providing adequate project justification. The narrative must show that the concept is reasonable from a transportation engineering and/or recreational standpoint and is part of an area-wide,local,regional,or statewide plan. ® B. A MAP identifying the location of the project—An optional mapping application tool is available for your use at the following website address:www.sysplan.dot.state.ia.us/fedstate_rectrails,htm ® C. A CROSS-SECTION of the proposed trail project. ® D. A SKETCH-PLAN of the trail project. ® E. An ITEMIZED BREAKDOWN of the total project costs. ® F. A TIME SCHEDULE for the total project development. 0 G. An OFFICIAL ENDORSEMENT of the trail proposal from the authority to be responsible for the maintenance and operation. The authority must provide written assurance that it will adequately maintain the trail for its intended use and maintain the total trail used to justify the project in public use for a minimum of 20 years following project completion. ® H. A NARRATIVE discussing the extent to which adjacent property owners have been informed of the proposed project and an assessment of their acceptance. ® I. Completed Minority Impact Statement attached to application The award of State Recreational Trails funds;any subsequent funding or letting of contracts for design, construction, reconstruction,improvement,or maintenance;and the furnishing of materials for this project shall not Involve direct or indirect interest of any state, county, or city official, elective or appointive. All of the above are prohibited by Iowa Code Sections 314.2,362.5,or 331.342.Any award of funding or any letting of a contract in violation of the foregoing provisions shall invalidate the award of State Recreational Trails funding and authorize a complete recovery of any funds previously disbursed. Certification To the best of my knowledge and belief,all information included in this application is true and accurate, including the commitment of all physical and financial resources. This application has been duly authorized by the participating local authority. I understand the attached OFFICIAL ENDORSEMENT(S)binds the participating local governments to assume responsibility for adequate maintenance of any new or improved trails. I understand that, although this information is sufficient to secure a commitment of funds, an executed contract between the applicant and the Department is required prior to the authorization of funds. Representing the City of Waterloo,town June 18,2012 Signature Dale Ernest G.Clark,Mayor June 18,2012 Typed Name and Title Date Indicate which group is impacted: 0 Women 0 Persons with a disability 0 Blacks ❑ Latinos ❑ Asians ❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. Present the rationale for determining no impact. The recreation trail involved in this project will be open and accessible to all persons. To that end,there will be no disproportionate or unique impacts on any minority persons. I hereby certify that the information on this form is complete and accurate, to the best of my knowledge: Name: Ernest G.Clark Title: _Mayor Definitions "Minority Persons,"as defined in Iowa Code Section 8.11, means individuals who are women, persons with a disability, Blacks, Latinos,Asians or Pacific Islanders, American Indians, and Alaskan Native Americans. "Disability,"as defined in Iowa Code Section 15.102, subsection 7, paragraph"b,"subparagraph(1): b. As used in this subsection: (1) "Disability"means,with respect to an individual,a physical or mental impairment that substantially limits one or more of the major life activities of the individual, a record of physical or mental impairment that substantially limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or mental impairment that substantially limits one or more of the major life activities of the individual. "Disability"does not include any of the following: (a) Homosexuality or bisexuality. (b) Transvestism,transsexualism, pedophilia,exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments or other sexual behavior disorders. (c) Compulsive gambling, kleptomania, or pyromania. (d) Psychoactive substance abuse disorders resulting from current illegal use of drugs. "State Agency,"as defined in Iowa Code Section 8.11, means a department, board, bureau, commission, or other agency or authority of the slate of Iowa. i 1��f:\�iIlilri, CITY OF WATERLOOrf IOWA � r�•. COMMUNITY PLANNING AND DEVELOPMENT °l �� 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 er/oo NOEL C.ANDERSON,Community Planning&Development Director Council Communication / City Council Meeting: June 18, 2012 Mayor Prepared: June 14, 2012 BCK BUCKK Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 COUNCIL SUBJECT: Approve the Memorandum of Understanding with INRCOG for the MEMBERS writing, preparation, and submittal of a State Recreational Trails Fund Application for $784,641 for the Shaulis Road Trail - Hawkeye Road (IA 21) to Isle of Capri DAVID Boulevard, and authorizing the Mayor and City Clerk to sign and fully execute JONES any documents for this process Ward I CAROLYN Submitted by: Noel Anderson, Community Planning & Development Director COLE Ward2 Recommended City Council Action: Resolution approving the Memorandum of HAROLD Understanding as described above. GETTY Ward Summary Statement: The City of Waterloo continues to explore funding options for expansion and connectivity of its trail system in Waterloo and the entire Cedar HAR QUENTIN Valley. The application being prepared is focused on larger regional trail Ward connections, and the trail connection proposed would link the Shaulis Road Trail system into the American Discovery Trail. RON WEB PER If successful, design work could begin, with construction planned for summer to fall of 2013. BOB GREENWOOD The trail would go from the Highway 21 portion where the current Shaulis Road At-Large project will end, to the Isle of Capri Boulevard entrance. This would complete a STEVE trail all the way from Highway 63 area to the Isle of Capri. Future phases would SCHMITT continue easterly to the American Discovery Trail system. At-Large You will find attached a Memorandum of Understanding for INRCOG to write the proposed application on behalf of the City of Waterloo. As in the past, INRCOG would not be paid unless the application is successful, and if successful would be paid 1.5 percent with a maximum of$2,000. The total project cost is estimated at $1,046,188, of which $784,641 would come from the grant, and the local match of$261,547 would be requested in the next CIP, or potentially in gaming funds, MPO funds, etc. Expenditure Required: Up to $2,000 if grant is awarded, up to $261,547 for project. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Source of Funds: Bonds funds, MPO funds, gaming funds — if successful in grant application Policy Issue: Quality of Life improvements in Waterloo Alternative: Not apply Background Information: The City of Waterloo continues to work to bring forth other funding sources to compliment, expand, and connect the existing trail network throughout the entire Cedar Valley area. In the past, we have utilized grant funds from State and Federal Recreational Trail Programs, for larger segments such as this trail segment proposed. June 12th,2012 Jeff Bales City of Waterloo IROG715 Mulberry St. Waterloo,IA 50703 Iowa Northland Regional. Council Dear Jeff: Of Governments RE: State Recreational Trails Fund Application Shaulis Road Trail—Hawkeye Rd.(IA 21)to Isle of Capri Blvd. 220 ',at(Ave. Enclosed are two copies of a Memorandum of Understanding (MOU) for grant writing Watdifi tJ703 services,the application, minority impact statement, and a resolution relating to the above F referenced project. Applications will be due to the Iowa Department of Transportation by Phone 3I$- 35-(l3 7 t July 2,2012. Fax 3113-235-2' 85 We ask that you review these documents and, if acceptable, place them on the agenda of the next regularly scheduled council meeting for discussion and approval. We intend to apply for $784,641, which represents 75 percent of the estimated total project cost of $1,046,188. The city will be responsible for the 25 percent local match. In addition,if the SRT funding award is lower than the amount requested, the city would be required to cover the shortfall in funding. If you have any questions or require additional information, please contact me at your earliest convenience. We look forward to working with you on this project. Sincerely, Kyle Durant Transportation Planner • Enclosures:5 cc: Noel Anderson . . . . GRANT APPLICATION MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) is between the City of Waterloo, Iowa hereinafter referred to as City, and the Iowa Northland Regional Council of Governments hereinafter referred to as INRCOG. WHEREAS, the City of wishes to engage INRCOG's grant writing services for the following project: Type of Grant: State Recreational Trails Program Project Description: Shaulis Road Trail-Phase I INRCOG will not charge the City in advance for grant preparation services; however, in the event that State Recreational Trails funding is awarded to the City for this project, INRCOG will submit a grant preparation invoice in the amount of one and one-half percent (maximum $2,000.00) of the funds awarded,to be paid by the City from local funds. IN WITNESS WHEREOF, INRCOG and the City of Waterloo have executed this Memorandum of Understanding as of this day of , 2012. City of Waterloo, Iowa BY: Mayor ATTEST: Iowa Northland Regional Council of Governments BY: .it.L_rty o" Exe tive Director ATTEST: ..a- �"— 4 CITY OF WATERLOO Council Communication City Council Meeting: June 18, 2012 Prepared: June 13, 2012 Dept. Head Signature: # of Attachments: 1 SUBJECT: Submitted by: Craig Clark Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of award of contract to Prairie Construction Services, Inc in the amount $97,800 of Waterloo, IA in conjunction with City of Waterloo Clerk's Office Remodel, be received, placed on file and adopted. Approve Contract, Bonds and Certificates of Insurance in the amount of $97,800 to Prairie Construction Services, Inc in conjunction with City of Waterloo Clerk's Office Remodel be adopted and Mayor authorized to execute same. Summary Statement Expenditure Required $ 97,800 Source of Funds CIP Background Information: This remodel will make better use of the space for the new Finance, HR and Clerk's area. June 14th, 2012 Craig Clark City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 0 Craig: RE: Waterloo City Hall Clerk's Office 8 Renovation m Si One bid was received Monday, June 11th from Prairie Construction in the amount of$97,800.The v u, contract time provided on the bid form is 90 calendar days from the Notice to Proceed.As you are aware from our meeting today, Bill Smart and Chuck Seastrand informed us that the 90 days includes time on the front end for procurement and asbestos abatement.The actual construction " a time on site is more in the range of 4 weeks. Prairie Construction has worked on several projects of similar size and type. We feel that Prairie Construction is qualified to complete this project in a respectful and timely manner. We therefore recommend awarding the contract to Prairie Construction. �p P We recommend that an additional 5% of the bid amount be set aside for construction contingency to address unforeseen conditions. 3s . Please let us know if you have any further questions. Z 0 e, . o rd. O Sincerely, " V Z V 0 fi; / s o W J hua Demmer, AIA, LEED AP Cc: Mike Broshar, Lynor Koch - Cd') z ! �-u ,� I. CITY OF WATERLOO , IOWA 7,7 m COMMUNITY PLANNING AND DEVELOPMENT \O� 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 NOEL C.ANDERSON,Community Planning&Development Director Council Communication : 7/ mayorCity Council Meeting:dune 1 012 1 BUCK CLARK Prepared: June 13, 2012 '-- Dept. Head Signature: ,. COUNCIL # of Attachments: MEMBERS DAVID SUBJECT: Resolution setting date of hearing as July 2;2012 for a request by 70NES David Dreyer, Terry Kocher and Beth McGilvrey to rezone 1.14 acres located at 3145 Ward l W 4th Street and 2817 Ansborough Avenue, from "R-1" One and Two Family Residence District to "C-1" Commercial District, to allow for the construction of a CAROLYN COLE new gas station/convenience store on the property. Ward 2 Submitted by: Noel Anderson, Community Planning and Development Director HAROLD GETTY Ward 3 Recommended City Council Action: Set a date of public hearing on the rezoning request and publish an official notice pertinent to the requested rezoning. Staff is QUENTIN recommending denial of the rezone request. HART Ward 4 Summary Statement: Transmitted herewith is a request set a date of hearing to RON rezone 1.14 acres from "R-1" One and Two Family Residence District to "C-1" WELPER wards Commercial District, to allow for the construction of a new gas station/convenience store on the property.: BOB a-Large OD Staff is opposed to the request as the proposed rezone area is not in conformance Large with the Future Land Use Map and Comprehensive Land Use Plan, which STEVE designates this area as Low Density Residential, and the site in question would SCHMITT appear to have a negative impact on the neighborhood conditions as the proposed At-Large gas station/convenience store would not appear to be in harmony with the neighborhood as all other properties on the east side of Ansborough Avenue are one and two family residences. Staff has received opposition from a number of property owners in the area including a signed petition totaling 80% of the land area within 200' of the proposed rezone area. Most owners noted traffic concerns and feel a gas station/convenience store would be out of place in the residential neighborhood. At their June 5th meeting, the Planning Programming and Zoning Commission unanimously recommended to deny the request citing the staff recommendation CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! III An Equal Opportunity/Affirmative Action Employer that the proposed rezone area is not in conformance with the Future Land Use Map and Comprehensive Land Use Plan, and the proposed gas station/convenience store would not appear to be in harmony with the neighborhood as all other properties on the east side of Ansborough Avenue are one and two family residences. Expenditure Required:None Source of Funds:N/A Policy Issue: Rezone/Land Use Legal Description: RIDGEWAY HEIGHTS LOT 4 AND 5 Background Information: The proposed rezone area consists of 1.14 acres located at the southeast corner of the intersection of W 4th Street and Ansborough Avenue. The applicants have requested this rezone to use the area in question to construct a new gas station/convenience store. It would appear that the rezone would have a negative impact upon the surrounding area. All the properties along the east side of Ansborough Avenue in this area are one and two family homes with larger lots. Allowing a new gas station/convenience store at the proposed site would not appear to be in harmony with the existing neighborhood and would not be in conformance with the Future Land Use Map, which designates this area as Low Density Residential. It would also appear that a new gas station/convenience store at this location could have a negative impact on traffic. Staff could potentially see issues with traffic movements and the City of Waterloo Traffic Engineer indicated that a site impact study should be completed. Staff has heard opposition to the request. Callers indicated concerns that additional traffic conditions could be a safety hazard as well as the noting that the new gas station/convenience store would be out of place with the existing homes on the east side of Ansborough Avenue. As a petition was submitted in opposition containing the signatures of the owners of more than 20% of the surrounding land area and the Planning Programming and Zoning Commission voted to deny the request, a three-fourths (3/4) majority of all members of the City Council would be needed to approve the request. cc: Noel Anderson,Community Planning 6t Development Director Path: \\Alomain\waterloo\USERS\Planning\Adam\Council Letters\letter Rezone from R-1 to GI for Gas Station at SE corner of Ansborough and 4th 6.18.12.doc June 5,2012 REQUEST: Request to rezone 1.14 acres located at 3145 W 4th Street and 2817 Ansborough Avenue from "R-1" One and Two Family Residence District to "C-1" Commercial District, to allow for the construction of a new gas station/convenience store on the property. APPLICANT: David Dreyer of 2145 W 4th Street; Terry Kocher and Beth McGilvrey of 2817 Ansborough Avenue. GENERAL The applicants are requesting to rezone 1.14 acres on the southeast DESCRIPTION: corner of the intersection of W 4th Street and Ansborough Avenue to allow for the construction of a new gas station/convenience store. IMPACT ON It would appear that the rezone would have a negative impact upon NEIGHBORHOOD & the surrounding area. Properties in the area are on the east side of SURROUNDING Ansborough Avenue are principally residential. Properties to the LAND USE: north, east, and south are principally single-family homes. Properties to the southwest include a gas station/convenience store as well as a grocery store. Properties to the northwest include some single-family homes, multi-family apartments, and two-family condos. VEHICULAR & The proposed rezone could appear to potentially have a negative PEDESTRIAN impact on traffic conditions. Staff would note there could be potential TRAFFIC concerns with traffic movements and would request the Traffic CONDITIONS: Department give proper analysis of the request. RELATIONSHIP TO RECREATIONAL There are no recreational trails in the area of the request. TRAIL PLAN: ZONING HISTORY The site in question is zoned "R-1" One and Two Family Residence FOR SITE AND District and has been since the adoption of the Zoning Ordinance in IMMEDIATE VICINITY: 1969. Surrounding land uses and their zoning are as follows: North, East, and South — One and two family residences zoned "R-1" One and Two Family Residence District. West—A gas station/convenience store and grocery store zoned "C- 1" Commercial District; Two-family condos zoned "R-3,R-P" Planned Multiple Residence District, Multi-family apartments and two single- family homes zoned "R-3" Multiple Residence District. DEVELOPMENT One and two family homes to the north, east and south were built HISTORY: from the 1950's to 1970' s, while the commercial development to the west was principally constructed from 1990's to present. The multi- family apartments and condos range from the 1970's to present. BUFFERS/ The land in question would require appropriate screening. All SCREENING vehicular use areas for commercial properties are required to be REQUIRED: screened from nearby residentially zoned properties including the properties to the south and east. In addition, staff would recommend a condition that a screen is constructed along the entire property line to the east and south including areas that are not considered 6.5.12 Rezone R1 to C1—gas station/convenience store Page 1 of 3 1 June 5,2012 vehicular use areas. DRAINAGE: An appropriate drainage plan must be approved by the Engineering Department prior development. FLOODPLAIN: The property in question is not a special flood hazard area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0282F, dated July 18, 2011. PUBLIC /OPEN Devonshire Park is located approximately 1000 feet northwest of the SPACES/ SCHOOLS: proposed rezone area. UTILITIES: WATER, 4th SANITARY SEWER, There is a 10" sanitary sewer located within West 4 Street and a STORM SEWER, ETC. 15" storm sewer and 4 " drain tile as well as a 8" sanitary sewer located within Ansborough Avenue. RELATIONSHIP TO The Future Land Use Map designates this area as Low Density COMPREHENSIVE Residential. The rezone request is not in conformance with the LAND USE PLAN: Future Land Use Map and Comprehensive Plan. A Commercial area is located at the southwest corner of the intersection, while mixed residential which includes neighborhood commercial uses is located northwest of the intersection. The proposed rezone area is located in the primary growth area. STAFF ANALYSIS — The proposed rezone area consists 1.14 acres located at the ZONING southeast corner of the intersection of W 4th Street and Ansborough ORDINANCE: Avenue. The applicants have requested this rezone to use the area in question to construct a new gas station/convenience store. It would appear that the rezone would have a negative impact upon the surrounding area. All the properties along the east side of Ansborough Avenue in this area are one and two family homes with larger lots. Allowing a new gas station/convenience store at the proposed site would not appear to be in harmony with the existing neighborhood and would not be in conformance with the Future Land Use Map, which designates this area as Low Density Residential. It would also appear that a new gas station/convenience store at this location could have a negative impact on traffic. Staff could potentially see issues with traffic movements and the City of Waterloo Traffic Engineer indicated that a site impact study should be completed. Staff has heard opposition to the request. Callers indicated concerns that additional traffic conditions could be a safety hazard as well as the noting that the new gas station/convenience store would be out of place with the existing homes on the east side of Ansborough Avenue. STAFF ANALYSIS — SUBDIVISION There is platting required as a part of this request. ORDINANCE: 6.5.12 Rezone R1 to C1 —gas station/convenience store Page 2 of 3 2 June 5,2012 STAFF Therefore, staff recommends that the request to rezone from "R-1" RECOMMENDATION: One and Two Family Residence District to "C-1" Commercial District be denied for the following reasons: 1. The proposed rezone area is not in conformance with the Future Land Use Map and Comprehensive Land Use Plan, which designates this area as Low Density Residential. 2. The site in question would appear to have a negative impact on the neighborhood conditions as the proposed gas station/convenience store would not appear to be in harmony with the neighborhood as all other properties on the east side of Ansborough Avenue are one and two family residences. 6.5.12 Rezone R1 to C1 —gas station/convenience store Page 3 of 3 3 'ism 1 4.�4 _ - _ _ "- "V ♦ ;, Request To Rezone 2817 Ansborough Ave an d . - f 3145 W 4th St From R-1 Residence District to 0 ' ' C-1 Commercial District For a New Gas Station 1 cam..-y 3 �FJ x \µ O y- , a . r 1 � Gsv � oS y `�e4i �b e 'S *- ''' 4 ' R3RP y -wail � _ , . '' 1 �':, *p_ _ - Properties Proposing Rezone p y R c two, �; � � � fl A " tiI A3 ^ /, 5. # ? .. _- T-' g. / ., . i _ , , r b a .Q c le •z ' "k: y t i ' � ^�> C s 1. - uv mFat C 1 E 1 4 �a. a � A I , '— r. ' ►�` YF , ,a - - �! � - ___ .y•_ F ". � yet-�? jam '*-c a, 4. q' - N ; • • "- • •• •-• • • • ' • • . • :;-:f • •• • • • • • . . •• •• .. •. . „ . . . . . • • •-• 1471 • . . . ..„ . . . . . . . . . • • - , . : • , . . . . . -•-• .• • • •• • ••••. „ •... 5 APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMIVIISSION WA1'bRLOO,IOWA 319291.4366 1. APPLICATION INFORMATION: R �� a. Applicant's name(please print): J1 I V i! 'Pg Address:3r W 1 S vt Phone: .3/1 5 -42657 Fax: City:(,Ufl-f /ID State: Z—Z? U.4- Zip: ,..5277e2/ b. Status of applicant: (a)Owner (b)Other (CHECK ONE):If other explain: c. Property owner's name if different than above(please print): Address: Phone: Fax: City: State: Zip: 2.PROPERTY INFORMATION: t f'1�j 0-�5 a. General location ofproperty to be rezoned: so t f t eo/eA/FX- 0 F till...s f — ,f -'O /9,✓5:b0,ec wy 4 s9-ve b. Legal description of property to be rezoned: �/ No. Kt v G,C // - Y ,i A'/`s /9,7/// 'o A) LUG,— c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way): d. Area of Proposed Zonilt Boundary(Excluding Right of Way): _ '4 — '9 titre_ e. Current zoning: j Requested zoning: C— / 1e C— Z f. R on(s)for rezoning and proposed use(s)of property: n 1.7 5_11'4) }.1 0 5 6e-..", 4 C. L . 5)9,o/� g. Conditions(if any)agreed to: /1/0,4/E !' ,i/ 4_7- /2 c 7"�~�`'/ $ 4, ec_7` jb 122kltx.00 h. Other pertint�information(use reverse side if necessary): .66fG fig"'71 /7��e E-s -S4O kiQ 771.1 S T3� /'1- -p, 7-7) aMS 4/04Ye--- ni,b1 o Please Note: If applicant is not the owner of the property, the signature of the owner must be secured.If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process(separate from rezone request). The filing fee of$300+$10 per acre($750 max)(payable to the City of Waterloo)is required(round amount down to nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process,with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning,Programming,and Zoning Commission until four(4)months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. 4"- Signature of Applicant Date Signature of Owner Date 6 APPLICATION FOR REZONING CITY OF WAHHRLOO PLANNING, PROGRAMMING, AND ZONING COMNIISSION WATERLOO, IOWA 319.291.4366 1.APPLICATION INFORMATION: - ',IV/ a. Applicant's name(pleasurmt): �t 2 Address: /00T �5r�H73P-Ru2 /1l0• `� '"� Rhone: &/8$ Fax: City: State: `7l Zip: 4, b. Status of applicant:(a)Owner (b)Other K (CHECK ONE):If other explain: Pan c. Property owner's name if different than above(please print): Otte I , Koc_kFl Address: r X,f 7 14J -sborc -`" k hone: `�I`� �{City: ().)PrT� o Zip:� State: - - -5-b Fax 70/ 2.PROPERTY INFORMATION: a. General location gf prope,to be rezoned: 3o�(4y--g`a 4 nr� ©4 LADLj— cF 11'4.5 1Aor" 0 b. Legal,description of property to be rezoned: 4L'4-34-1 1484. L 1 < P> R4113 - 3y-3S-1 -0 7 c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way): /00 iv X aIOCY d. Area of Proposed Zoning Boundary(Excluding Right of Way): 1OO' e. Current zoning: /e4 t t4„l Requested zoning: Gs f. Re on(s)for re n proposed � )of property: d ro sed us sg �� t g. Conditions(if any)agreed to: I f 8 Q_ h. Other pertinent information(use reverse side if necessary): (30 Please Note: If applicant is not the owner of the property,the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it mast go through a • platting process(separate from rezone request). The filing fee of$300+S10 per acre($750 max) (payable to the City of Waterloo)is required(round amount down to nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process,with a new filing fee. If the request is denied no new petition coveting the same or portion of the same property shall be filed with or considered by the Planning,Programming,and Zoning Commission until four(4)months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under • oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. a 9 'eer_ -6ak, a. lit '22 "� /0 4 S-711 a Signa of Applicant Date Signature of Owner Date 7 Rezone "R-1" One and Two Family ence District to "C-1" Commercial District ma ' s— �' , Vet. +"-. +- i r -1% B.. _ , . . .:.�+�.�+�+e�'+. i � gar' - ".._ Looking at 3145 W 4th Street which is a Looking at 2817 Ansborough Avenue, portion of the rezone area in question which is a portion of the rezone area in question. = I ' 7 ..sari F s y�A i , .- - - mod... _ t Looking south from rezoning area at Looking at intersection of Ainsborough existing neighboring residential Avenue and 4� Street that is directly development. adjacent to the rezone area in question. 8 Rezone "R-1" One and Two Family Residence District to "C-1" Commercial District Y � xY s U i 1 111111111117 Looking south at an existing gas station Looking south at Hy-Vee Grocery Store located directly across from rezone area in located at 2834 Ansborough Avenue, question. Located on the southeast corner southeast of rezone area in question. of Ansborough Avenue and W. 4th Street. 9 I — .. ...r.•- -----T---11-— !1 lir '— i.--' lit ' 46 I o i ma\ x d\. Ya' �" } ,.�, k _� -` �! CU Qom) _) C r 3 N C N y r. ,1 r • a) m 64 M I. rsI 0) t , . 1 . - "0 o 0 11 ±s F° N a co 111 N ) _ o O o a n o _I9 I ) oa ..I .� � O Z O d j, i t. -ry Q co L. 'q,A yy - 0 as t _.1 f"`,. ' a \ ems' ■ $... {�+ h - ter}• ti C 1 t l ti ::',:n s, ' C Et CD ,.o. AAP'• 0 ' .- : -1.' ' .- 'S' '''''-'-'''-iik-t frklik.!,p06 , twr-EIP "- ' :h.' '7*:',-i-::-;"5'.7„;:-_.: 47.0.\.-: .k.4'' ill".. liN.., 1 0 ' 1 ,, ,,:.,-.,,-,,,,,,-,-;,,4, I" cn ',^. ® \� 1 : - $. env nao t' ........-,.. , ofirs- ii . .14,2 CCs/,r1L.4.) g - i '!RR 1%, 'k IPPF. -- . ' . 'N,040. --..„. - -_ _ '...lik, --- ,. 1,-1-11' C # 0 .E. ;.. j 7 s lt' �. I �. $ `I � _ M , ♦ L� r1 k gio*. .. r. I * ._,,.. „ , „;_ 1.....4 rib y4 I . ell P. 'miry illtg Ph) e...i, �i Y M1 f I x 0n'm o D z,r z+om -o rm'Vi ' D 0 m n z Ry;z co > 0 c"r-f7 M A 0Im MOCOnXEa3 D OT+ 5mX -n 1 < i D p _ = m tr- vAmvzr Dom = < m -nnm j d o xl m r_71 (7- - > m m 0'z armo 00S D � D-zmmm+n ,0 r ? AD7 > r- o: C7 > Um z r : T. Dr0., . xmx - oii' -tor •-< 3 m mrwK m O mr Fsr A m z Z --1 L.0 x 00 i 0 c m o .. .... , x W m (nmZNmo Nm vni(nly Cn › - m 0 4% ovA ° ) rnmo '1r4,, o . 'p 01s7 m5' ...1m = V xnmOoQA O g in/ XZO >< yZ 2 < em2 * 24 --1T R-jmrnZmrn> D < m73 pcmn -- D a x 0 z cmoomN>7M>-5cm-- >i—T-0— 0 3 gym = mx vmozzmz [ Sv 'zo ro m < D o D III K+ cS ,.) ; E _, D = nrvw yin WDWaADwlDa)tA � N> 4 , m F *V ; * pT ? 2FTDVT .4 a -- � rrrA o m y�-iO -IDODK4 q -IO -S0Sz0Z - Z0Z02O2,r M D (Vr - Z 0CD r2 ZA n n -zDm5Z ' 70 -iD -iO g 0o o Dm Z o 0 ACDR O < Ca W 5 o j i µ I i a) T. fCb'- Co 0 OD) 04 [O Ccc TQO CD cc CO CDW m p ES W AAA A A h A A [.� LA.0 co (V W W W — A W W W Co A 1� J COCA --4 BCD - V V (T O101 Ln [n V f011 W V Z CS CD CD O O O O O O 0 0 0 CS p (O(S� CD CD ODCS4O00 N CO) W OV NMCD CD CO 0 CO Co Ca C) CD AA g a El � n -gym r O z as gu D0.1 > 1 0 @ sip !a mmmmm mmmmrnrn z� Q 3 m 1 a CA F 0 " 7 cn a N A _a OD O1 i W � � m Nj W .-ate iNNN -+ -i .r Ca W -a � ,� Co GOY QI W p O _4 Co O U4 "' CO tD O 13 17 CD CO N a W 0 v CJT+1 W N pP W . OV I CO A Co W - N L W 0 v Co A - N A A N Ci m 3 -+ C0 V -+ Cn 4n m _ . °° ..-3 - ' \ -> 1_01-3 C. k_ A .-I 1?- tn (;) r ifi ...--- 5 cig -..-.- -.. ."'• "` N °.. , 'i ,---•-- k: ' ' CD i o li• f4_,. c 7.Z. "Cm )'-• . , • . i' ot • , ,,,,.., , _ ,-„,_ „____ , "h. 0 g ICI I al A al • 2 co 0 tk - :•?1 . tici 0 inD 4. . , - I '''" .1., UA -.., 1451.1 0 NI' (C.;:t, 1---- ,_ *---• '-.):\ , — '...- •is_ [ ,..,:<„, I .". 1 Or E• • ril".2( CD E. "--, N , P •,,, A i...:1 CD 4, ,..z: h. , ' N ....... ) N- ' , 1 Q S CD ta ti v 20 t 1 itli..1 11,i .., 0 („ W' Cdi `s-r, -.1. ' , . j t.Q kiliciN (s> qf i ir w?- fa, ,.. , .. 7 .• ..,.....t. .'s..., ,..... .r.. NI 1 <4:1\11,4 I . .3: ' :' c-) .f ', .**:41 t'l r cac?..t pa Vs S.,A., , v..) ,, , 1 • .S. 09 cy vi o ---`) '''' , `'`. -.) '''' 0C-'• d, i.,, ki4. • 9 f...,... ,3 scs•_ •---- 1 .0 ..,... „,... _ . -•47". :4 '111•1■-•„‘7.-1_FfN,•-',/ .'•.-..=4';-.)'I;,.."...'„.- ''.,\,\.'\'\\s;4-1 - k'\\'.,\''N3- .\. iPr•-.ft liikk• .1....I.k..,..-.,- I\'''-,',., iL1ls Z 0 ' c " \IV ‘ ir I A • NI 6\ . , il I• d, 'N.^ N\L , _ .-I o fa •-•... - - , iqb ' \ It %. li k A 1 kt\ ,.. lb, V , \ I • 1- k I—, 1...... tf.4 1••••• ^s-„, ;a pa . ‘ (. I ......4 F‘) c:,, , • il .n.t- ... /1 . ' , •I r\ —• - _•-,•-• , • oo , 1\\ , i , _ .1 ...1--i — , , \--,, ;.."-:- - \'' ''''' • * :'• ' , ,-„ , ; c 0 4.S , --tt ' st..,. ---'' ' 1.... \ ..\ ,,,,„ , ----, s i .,.. t z•._- lb . .'- ' --3 .. ., .t . . R . ,, i .... 1., . 1,1, . ,..-‘ .7 - .--:7;--- '.---- '(_,,N..„. c ..., .., ,, „„... r .. I .41, c., ...t. .4..._ c..... 1 , (7, _... , \ _...__ , . '` `` ''FFZ— to iii ©1111 •-•• 0 Cdn \ ' - --r- I= ''''•,.. 0-1 FS. .? ' 0 0 Fmil oo E• r....,- ,......_ co 0 ,.. ,--i 'T og 0 __ ,.... , ,., _ ,...).4, ,- . . ,.,.! _ 1.. ./. ........ Cid ,... 0• kt) ZA :1 Vi (?, .-: "7" ' •C:•:' ---` t.1 (-- ‘ N NI--- v *Pi g O• cp ., t 1 7 ---,....-- -,.. r— [-- )--,— , 0 8 k t .c 1, t' t, , "c,,_ , i 1 ,- - P.- )....._ .‹ CD. .„.. - - _ - , _ ._ _ , •,-.._ L. g E.. E. -k, ••1 ..1 ,k -•„,. ., ,_ - ..----- `4 ,..%. ''...t„... ''...—`,... c 6 0 . , i, ku iii re, c., c"-- ' ''• -- .' 1.:- nt- i i., N \ i .1 ...._ . ,....., , ... ,,, y-- t pt t L. g 1`,, P • 41. ... --.• .,.,. I. ' . _. t • co t. I 1\--- Ssi 0 O 0 Ise, S:0 s 1. ca.,0 ""63 ini; ..c) 1. --r -1:4 ---c: '...,--: ''''.- § • F.0, \ I ....... t...... ' I ,i. • F --- r...... ,I 16h \I N4 ', .. ‘,41 L.,4 \..,,j 'i. , • P ‘I',J '-C t'-j .)`,S' ....C. ..:„: *•K t=., \ 1" i• 51 ea- (NS. \... N ..53 ri. I L., ,. , -, A '• -' 'i..., ---- - oo ( -4 \ 1,, . ,--- - ( ' ,:-.2. la- N _-.• ("' — MI ...,• 1 \ _, , . „. z s k _ ...t . 1 * - - ..- F. r F CO J O\ l/. 4. C.J N :--' O O> til . . W N .--'. P Z (] l g F o °° Z M w. PV - U' '-'0CA V ell. 0 -p 0 a• O b pp 0 w . . LC (4 G3 W d o' °ten w n cp CD 0 cp o O O R. .Y CD co °� o '10• DO .,,,31 4 tr; 1.„-as\ ..g- i , z f 0 ! Q 5 oo I \ ---' t CD f 1 Y O N I i IIII, ,• •... REALTORS June 1, 2012 Re: Rezoning of 3145 W.4th St and 2817 Ansborough Ave. Waterloo, IA In my professional opinion the above mentioned properties rezoning would decrease the values of the residential properties in the immediate neighborhood. I have been an active Realtor in the Waterloo-Cedar Falls Board of Realtors since 1976 and have sold many properties in this W.4th St,Ansborough Ave, Russell Rd and Lillian Lane neighborhood. I feel these properties would suffer a devaluation if this commercial rezoning takes place. Sincerely yours, � Ronald E. Garris Real Estate Broker Garris Robert Realtors 3146 Brockway Road o Waterloo, IA 50701 o Bus. 319-234-1001 o Fax 319-234-1445 0 CITY OF WATERLOO ( '+' L : (41(6519-- -Twock, 3a,,MtlateL Council Communication o rol . vd, City Council Meeting: June 18 20 Prepared: June 13, 2012 Dept. Head Signature: # of Attachments: 3 SUBJECT: Housing Protections for Victims of Domestic Violence Submitted by: Abraham Funchess,Jr., Executive Director—Waterloo Commission on Human Rights Recommended City Council Action: Approve new ordinance proposal Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: An ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new article B, Housing Protections for Victims of Domestic Violence, of Chapter 3, Human Rights, of Title 5, Police Regulations (please see attachment) AN ORDINANCE AMENDING THE 2007 CODE OF ORDINANCES OF THE CITY OF WATERLOO, IOWA, BY ADDING A NEW ARTICLE B, HOUSING PROTECTIONS FOR °VICTIMS OF DOMESTIC VIOLENCE, OF CHAPTER 3, HUMAN RIGHTS, OF TITLE 5, POLICE REGULATIONS. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That a new Article B, Housing Protections for Victims of Domestic Violence, of Chapter 3, Human Rights, of Title 5, Police Regulations, is hereby enacted as follows: TITLE 5 CHAPTER 3 HUMAN RIGHTS ARTICLE B. HOUSING PROTECTIONS FOR VICTIMS OF DOMESTIC VIOLENCE 5-3B-1: DEFINITIONS DOMESTIC VIOLENCE: Includes felony or misdemeanor crimes of violence committed by a current or former spouse of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabited with the victim as a spouse, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the State of Iowa or the City of Waterloo, or by any other person against an adult or youth victim who is protected from that person's acts under the domestic or family violence laws of the State of Iowa or the City of Waterloo. DATING VIOLENCE: Means felony or misdemeanor crimes of violence committed: (A) by a person who is or has been in a social relationship of a romantic or intimate nature with the victim, and (B) where the existence of such a relationship shall be determined based on a consideration of the following factors: (i) the length of the relationship; (ii)the type of relationship; and (iii) the frequency of interaction between the persons involved in the relationship. STALKING: Means (A)(i) to follow, pursue, or repeatedly commit acts with the intent to kill, injure, harass, or intimidate; or (ii) to place under surveillance with the intent to kill, injure, harass, or intimidate another person; and (B) in the course of, or as a result of, such following, pursuit, surveillance, or repeatedly committed acts, to place a person in reasonable fear of the death of, or serious bodily injury to, or to cause substantial emotional harm to (i) that person; (ii) an immediate family member of that person; or iii the spouse or intimate partner of that person. (iii) IMMEDIATE FAMILY MEMBER: Means, with respect to a person: (a) a parent, sibling, or child of the person, or an individual to whom that person stands in loco parentis (in place of a parent); or (B) any other person living in the household of that person and related to that person by blood, marriage or adoption. BIFURCATE: Means to divide the lease as a matter of law so that certain tenants can be evicted or removed while the remaining tenant's or family member's lease and occupancy rights are allowed to remain intact. LANDLORD: Any person or entity who owns, manages, or makes decisions regarding tenant matters for residential rental property within the City of Waterloo. 5-3B-2: PROHIBITED ACTS BY LANDLORDS It shall be unlawful for any landlord to do any of the following, except as otherwise provided in this Code: A. Decline a rental application of a potential tenant, or evict a current tenant or occupant, for any grounds related to said person being a victim of domestic violence, dating violence or stalking. B. Construe any incident or incidents of actual or threatened domestic violence, dating violence or stalking to be a serious or repeated violation of the lease, or as otherwise "good cause" for terminating the tenancy or occupancy rights of the victim of abuse, provided that the victim has complied with the requirements for gaining the protections afforded by Iowa Code section 562A.27 or has complied with section 3 of this Article. C. Terminate the tenancy or occupancy rights of a victim due to criminal activity directly related to the domestic violence, dating violence or stalking of which such person is the victim, even if the criminal activity is engaged in by a member of a tenant's household or any guest or other person under the tenant's control, provided that the victim has complied with the requirements for gaining the protections afforded by Iowa Code section 562A.27 or has complied with section 3 of this Article. 5-3B-3: CERTIFICATION OF VICTIM STATUS A. In response to an incident of actual or threatened domestic violence, dating violence, or stalking that could potentially have an impact on a person's occupancy rights, the landlord may request in writing that the tenant or victim complete, sign, and within fourteen (14) business days submit a written certification, signed under penalty of perjury, which answers the following questions: 1. Date written request is received from owner or management agent; 2. Name of victim; 3. Name of person completing certification, if different; 4. Name(s) of other family members listed on the lease; 5. Name of the abuser and relationship of the abuser to the victim; 6. Date, time and location of incident; and 7. A description of the incident. B. Alternatively, landlords may choose to forego the certification in subsection A and, at his or her discretion, provide assistance to tenants, occupants or 2 prospective tenants based solely on the individual's statement or other corroborating evidence, without any official documentation or physical proof. 5-3B-4: LEASE BIFURCATION If the domestic violence, dating violence or stalking is being committed by a co-tenant of the victim, a landlord may bifurcate the lease to remove the offender while still allowing the victim to remain a tenant or occupant in the residence. 5-3B-5: RIGHTS AND RESPONSIBILITIES OF TENANTS A. For any tenant, occupant or prospective tenant to be eligible for the protections described in this Article, he or she must fully comply with any requirements imposed by a landlord under section 5-3B-3. B. A person's status as a victim under this Article does not preclude said tenant or occupant from eviction from his or her residence for any reason. Specifically, a victim can still face eviction for reasons including, but not limited to: 1. Engaging in criminal activity apart from the domestic violence, dating violence or stalking at issue in this Article; 2. Posing an actual and imminent threat to other tenants or those employed at or providing services to the property; 3. Violating any term or provision of the lease agreement, provided that the reason for the violation of the term or provision is not directly related to the person's victimization by domestic violence, dating violence or stalking. PASSED AND ADOPTED by the City Council this day of , 2012, and approved by the Mayor this day of 2012. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk 3 / w CITY OF WATERLOO , IOWA OP4101V,P. CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 d O SUZY SCI-TARES • City Clerk MICHELLE WEIDNER,CPA • Chief FinancialOfcer Mayor Council Communication BUCK City Council Meeting: June 18, 2012 CLARK Prepared: June 12, 2012 Dept. Head Signature: Number of Attachments: Documents are available in CFO's office COUNCIL MEMBERS SUBJECT: Issuance of General Obligation Bonds, Series 2012A, 2012B and 2012C DAVID Submitted by: Michelle Weidner, Chief Financial OfficerP('''" Ward I JONES Recommended City Council Action: I recommend that the following resolutions be adopted to complete the actions to issue the general obligation CAROLYN bonds sold June 5, 2012: w�aa $8,040,000 General Obligation Bonds, Series 2012A. 1. Resolution to appoint Wells Fargo Bank, National Association, of Des HAROLD Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer GETTY Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Ward 3 Agreement; and Authorizing the Execution of the Agreement. 2. Resolution to authorize and provide for issuance of said bonds and levying QUENTIN M. a tax to pay said bonds. HART 3. Motion to approve the Tax Exemption Certificate. Ward 4 4. Motion to approve the Continuing Disclosure Certificate. RON $5,450,000 General Obligation Refunding Bonds, Series 2012B. WELPER 1. Resolution to appoint Wells Fargo Bank, National Association, of Des Wards Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer BOB Agent; approve the Paying Agent and Bond Registrar and Transfer Agent GREENWOOD Agreement; and Authorizing the Execution of the Agreement. 2. Resolution to authorize and provide for issuance of said bonds and levying At-Large a tax to pay said bonds. STEVE 3. Motion to approve the Tax Exemption Certificate. SCHMITT 4. Motion to approve the Continuing Disclosure Certificate. At-Large $5,205,000 General Obligation Bonds, Series 2012C. 1. Resolution to appoint Wells Fargo Bank, National Association, of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent; approve the Paying Agent and Bond Registrar and Transfer Agent Agreement; and Authorizing the Execution of the Agreement. 2. Resolution to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. 3. Motion to approve the Continuing Disclosure Certificate. CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Council Communication Actions Requested for Issuance of Bonds Page Two Summary Statement: These actions are necessary to approve the issuance of the general obligation bonds sold June 5, 2012. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Public hearings and actions authorizing the intended issuance of bonds to for this issue were approved by the City Council at the May 29, 2012 council meeting and the sale of the bonds was approved at the June 5, 2012 special council meeting. These actions are required to complete the issuance of the bonds. CITY OF WAI±RLOO Council Communication ✓�� G 1�2QQ 6/a-Al3zJl City Council Meeting: June 18, 2012 J Prepared:June 12, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Permission to bid and set date of hearing for F.Y. 2013 Ammunition Needs for Police Department Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action:Approve permission to bid and set date of hearing to receive and file bids for F.Y. 2013 Ammunition Needs for Police Department Summary Statement We would like to set the date of hearing for June 25, 2012 Expenditure Required: Yes Source of Funds: Policy Issue: Alternative: Background Information: CITY OF WATERLOO , IOWA /1 ••4, re w. -- ^MttLeil COMMUNITY PLANNING AND DEVELOPMENT q1f 0 715 Mulberry Street • Waterloo, Iowa 55703-5783 • (319)291-4366 Fax(319)291-4262 Qr100` NOEL C.ANDERSON,Community Planning&Development Director Council Communication / Mayer City Council Meeting:June 18, 2012 1 Uf 2 5b (� BUCK CLARK Prepared: June 13, 2012 2 Dept. Head Signature: COUNCIL # of Attachments: MEMBERS SUBJECT: Request to preliminarily approve plans, specifications, form of contract, DAVID etc., set a date of public hearing, and publish an official notice pertinent to the TONES taking of bids and request to receive and open the proposals for the Request for Ward I Proposal for Demolition and Site Clearance Services (no regulated asbestos- containing materials) for 320 W. 2°a Street(Iowa Community Credit Union). CAROLYN COLE Ward 2 Submitted by: Noel Anderson, Community Planning& Development Director HAROL GETTY D Recommended City Council Action:Preliminary approval of the plans, Ward 3 specifications, forms of contract, etc. and set a date of hearing and bid opening as June 25, 2012. QUENTIN HART Ward 4 Summary Statement: The Iowa Community Credit Union is located in the area of where the Cedar Valley Sport-Plex is to be built. There is an asbestos abatement RON contract with Advanced Environmental, Waterloo, Iowa.Advanced Environmental WELPER wards who has the contract to abate the property will complete the work immediately following the bank moving to its new location. BOB GREENWOOD /:'t-Large Expenditure Required: to be determined STEVE Source of Funds: G.O. SCHMITT At-Large Policy Issue: Cedar Valley Sports-Plex/Slum and Blight Alternative: N/A Background Information: cc Aric Schroeder,City Planner CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! � r- An Equal Opportunity/Affirmative Action Employer � a ` t - .Y _. J, k.. Demoliton of 320 W 2nd Street (Iowa Community Credit Union) x. g -it- . a : -fin„ E,.. xr s � ', o k rr ii. x :1_... ::":1—'1_ , le,l' - ' -174#kritilix. '14e - ' '..-:-.-''''':'--/ j" I._ _ ,s L /I PH ,,l'i'i',0152.-1- ilso Kiiiir F Y TM � - Bank Building to be Demolished.‘ _,,,..- i,- -- 1 711k � � ,� b � ' iii s/Q t` �: m ,`. x k y' ,t ., pp w • , . , . , '''':1-1,1:t.;.,i,i,, .. :'''''' '.\-4...*C, 2.1...,..- p i -,„.-:,-,-_,,, ,,....- ,. wrcd s `. CCC�� Hza`3uN #rrt .- e * ; S a5 € Aar�f aM .z ,ate r s. ,. •, xa iaeBevc.i.a.r.ha.n r.mHx%.v.pM.Ya xe��l wUwcoMmM.u.pbaw Nslla».Yeo bBwM aW%lr...B.M NeL.k x.Je.xbb.f�ro.u,Oe.0 M.Rm.rtlWYh.m+.N. r \t / _--.v+M+..v.v a- ''....p.m..""P yeM. VV..4 25 50 100 _ � x�„rc/ii-"'*. aa.M_.mnru ..ro+..W ap..e::mA--Y,LYYMM Fee ;I oil 1 ' EXHIBIT "A" SIGNATURE PAGE 320 W. 2nd Street (Iowa Community Credit Union) The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the sites are, not to exceed: Amount in written form, not to exceed: $ Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid CITY OF WATERLOO , IOWA Arab; Tm drerloo \o Request for Bid June 2012 DEMOLITION AND SITE CLEARANCE SERVICES [no regulated asbestos-containing materials (no RACM)] 320 W. 2nd Street (Iowa Community Credit Union) City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR BID 1.0 Receipt and Opening of Bid The City of Waterloo is seeking sealed bids for the demolition, removal and disposal 320 W. 2"d Street. All bids must be received in a sealed envelope in City Hall (date and time stamped) by Monday, June 25, 2012 at 4:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Bids sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation `SEALED RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES - 320 W. 2"d Street and the name of the company submitting the bid. 1.1 RFP Timeline Name of the Bid: DEMOLITION AND SITE CLEARANCE SERVICES- disposal 320 W. 2"d Street. Date of Issuance: Tuesday June 12, 2012 Deadline for Bid Submittal: Monday, June 25, 2012 at 4:00 p.m., Central Time Walk Thru Date: Monday, June 18, 2012 at 10:00 a.m. Central Time Submit Sealed Bid to: SEALED RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES (no RACM) Address exactly as stated- -* -> City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Method of Submittal: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Contact Person, Title: Chris Western, Planner/Project Manager E-mail Address: chris.western(c�waterloo-ia.orq Phone/ Fax Numbers: Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all bids and to waive any informalities or irregularities in bids if such waiver does not substantially change the offer or provide a competitive advantage to any Bidder. The City reserves the right to defer acceptance of any bid for a period not to exceed sixty (60) calendar days from the date of the deadline for receiving bids. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Bidder. Similarly, the City is not responsible for, and will not open, any bid responses that are received later than the date and time stated above. Late bids will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a bid not properly identified. 1.4 Bids will be opened on Monday June 25, 2012 at 5:30 pm (our clock) Central Time in City Hall, 715 Mulberry Street, Waterloo. The main purpose of this opening is to reveal the name(s) of the Bidder(s), not to serve as a forum for determining the awarded bid(s). RFP FOR DEMOLITION SERVICES(no RACM)—2012 Page 2 of 11 1.5 Bids will be evaluated promptly after opening. After an award is made, a bid summary will be sent to all companies who submitted a bid. Bid results will not be given over the telephone. Bids may be withdrawn anytime prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. SECTION II INSTRUCTIONS TO BIDDERS 2.0 The Bid shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. By making a Bid, the Bidder represents that they have examined the subject property. Any questions about the meaning or intent of the specifications must be submitted by the Deadline for Questions listed above. The City of Waterloo reserves the right to reject any or all bids, and to accept in whole or in part, the bid, which, in the judgment of the bid evaluators, is the most responsive and responsible bid. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. 2.1.1 The City reserves the right to require increased liability limits, not to exceed Fifteen Million Dollars ($15,000,000) from bidders, should the project represent an elevated hazard level to the City as determined by the Insurance Committee. 2.1.2 Commercial General Liability Insurance Policy, including but not limited to, insurance for premises construction operations (when applicable), contractual liability, completed operations with respect to liability arising out of the ownership, use, occupancy or maintenance of the premises and all areas appurtenant thereto, to afford protection with respect to bodily injury, personal injury, death or property damage of not less than One Million Dollars ($1,000,000) per occurrence combined single limit/Two Million Dollars ($2,000,000) general aggregate. 2.1 .3 Comprehensive Automobile Liability Insurance Policy with limits for each occurrence of not less than One Million Dollars ($1,000,000) Combined Single Limit with respect to bodily injury, property damage or death. 2.1.4 Workers Compensation Insurance Policy or similar insurance in form and amounts required by law. 2.1.5 Coverage must be maintained by a financially stable carrier with a minimum AM Best rating of A- or above. It will be the outside party's responsibility to provide proof of their carriers rating. 2.1.6 The City of Waterloo, Iowa will be named as an additional insured with respect to all casualty insurance policies. RFP FOR DEMOLITION SERVICES(no RACM)—2012 Page 3 of 11 2.1.7 Certificate of insurance will be submitted to the City Clerk prior to commencement of the contract/agreement and shall include a thirty-day notice of cancellation provision. 2.1.8 If the outside party fails to perform any of its obligations under the City's Insurance and Policy Requirements, Waterloo reserves the right to either purchase the required insurance coverage and assess the cost directly to the outside party, or to declare the outside party's bid invalid. 2.2 Bonds 2.2.1 A guarantee from each Bidder equivalent to five percent (5%) of the price is required. The guarantee shall consist of a firm commitment, such as a bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Bidder will, upon acceptance of its, execute such contractual documents as may be required within the time specified. 2.2.2 Successful Bidder will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this contract. 2.3 This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids. 2.4 Important Exceptions to Contract Documents -The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the bids. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their bid to be rejected. No additional exceptions shall be allowed after submittal of a bid. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, including references, and/or additional information as indicated, may result in disqualification by reason of"non responsiveness". SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for Thirty (30) Days, anticipated to be from (July 16, 2012) to (August 24. 2012). 3.0.2 3.0.2 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Bid) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.3 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable RFP FOR DEMOLITION SERVICES(no RACM)—2012 Page 4 of 11 terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.4 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Bidder will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Services authorized under this Contract shall be submitted as "lump sum" after services are delivered and accepted. 3.2.2 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including RFP FOR DEMOLITION SERVICES(no RACM)—2012 Page 5 of 11 any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.3 All work is to be done in strict compliance with this RFP and Demolition Specifications attached as Exhibit "B". The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking bids for demolition and site clearance services 320 W. 2"d Street 4.1 Scope of Work The City of Waterloo is seeking a qualified demolition contractor to demolish the structure and clear the site. The Bidder understands and agrees that demolition and debris removal in the most expeditious manner possible is of the utmost importance and it will make every effort to complete all requirements of the Contract in the shortest time possible. The services to be performed under this Contract shall consist of the work described in the separate "Demolition Specifications" document (attached Exhibit "B") and shall be performed according to the standards set forth therein and herein. Any reference in this RFP to "this specification" shall include such Demolition Specifications. Bidder shall be responsible to familiarize itself with the specifications and to make a personal examination of the job site(s) and the physical conditions that may affect its ding and performance under the contract. Important note: The structures are currently being abated of asbestos, and upon notice to proceed the property will be deemed to be clear of, or have been abated for, asbestos containing materials (ACM) and may be handled as such. 4.2 Silence of Specifications—Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Bid. SECTION V METHOD OF EVALUATION 5.0 Contract Award -Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. 5.0.1 Award of Contract shall be made to the most responsible and responsive bid from a Company whose bid offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Bidder based on an "all or none" bid, on individual responses, or as is otherwise deemed to be in the best interest of the City. RFP FOR DEMOLITION SERVICES(no RACM)—2012 Page 6 of 11 5.1 Financial Terms will not be the sole determining factor in the award. To determine the award, the City will award a contract to the Bidder offering services and experience that best represents the overall value to the City. 5.2 Bid Evaluation Procedures 5.3.1 Each bid will be evaluated based on experience and the evaluators judgment of how well the bid addresses the City's requirements. Each prospective company is assured that any bid submitted will be evaluated using the best available information and without any forgone conclusions. 5.3.2 Consideration will also be given to solicited written clarification provided during the evaluation process and input from staff or other persons judged to have useful expertise that should be considered in a responsible, fair assessment of the relative merits of each bid. 5.3 A Bidder's submission of a bid constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used by the evaluators in the evaluation. 5.4 Following the evaluation process, the award process is as follows: 5.5.1 The evaluators shall determine which bidder has submitted the best bid using the criteria set forth above, and make its recommendation to the City Council. 5.5.2 The City Council considers a resolution awarding the Contract and authorizing the Mayor to execute the Contract on behalf of the City. Note, no Contract shall be deemed to be created and exist unless and until the City Council adopts a resolution awarding the Contract and authorizes the Mayor to sign the Contract. 5.5.3 The Mayor executes the Contract. RFP FOR DEMOLITION SERVICES(no RACM)—2012 Page 7 of 11 EXHIBIT `B" CITY OF WATERLOO SPECIFICATIONS FOR DEMOLITION AND SITE CLEARANCE OF THE IOWA COMMUNITY CREDIT UNION AT 320 W. 2ND Street [no asbestos-containing materials (ACM)1 PART 1 - GENERAL 1.01 CITY REPRESENTATIVES The City's Representative for this project is: Chris Western, Planner II/Project Manager. 1.02 DESCRIPTION OF WORK Unless directed otherwise in the Contract Documents or by the Project Manager, the Contractor shall: A. Remove and properly dispose of all structures, cement slabs, and driveways,trash, rubbish, basement walls, floors, foundations, steps,planters, retaining walls, fences, wells, cisterns, landscape features such as pools and waterers and concrete or asphalt flatwork such as sidewalks, driveways, and the like from the specified property. B. Remove any fuel tanks, outdoor toilets and septic tanks, cisterns,meter pits, and plug or abandon wells. As to cisterns, section 2.14 also applies. C. Remove the materials from the demolition site in accordance with federal, state and local regulations. D. Remove and dispose of appliances and other items that may contain refrigerants in accordance with 40 CFR, Part 82. Appliances and other items that may contain refrigerants include, but are not limited to, refrigerators, freezers, dehumidifiers and portable or central air conditioners. E. Remove and legally dispose of mercury-containing materials including fluorescent,high- pressure sodium,mercury vapor, metal halide light bulbs, and thermostats containing a liquid filled capsule. PCB-containing materials include capacitors, ballasts, and transformers where the component is contained within a metal jacket and does not have a specific, legible label stating no PCBs are present. F. Disconnect all utility services before demolition per Section 2.07. G. Perform site clearance. H. Complete the demolition work in accordance with the plans and these technical specifications. 1.03 PROTECTION OF THE PUBLIC AND PROPERTIES A. Littering Streets 1. The Contractor shall be responsible for removing any demolition debris or mud from any street, alley or right-of-way resulting from the execution of the demolition work. Any cost incurred by the City in cleaning up any litter or mud shall be charged to the Contractor and be deducted from funds due for the work. 2. Littering of the site shall not be permitted. 3. All waste materials shall be promptly removed from the site. B. Street Closure 1. If it should become necessary to close any traffic lanes, it shall be the Contractor's responsibility to acquire the necessary obstruction permits and to place adequate barricades and warning signs as required by the City. 2. Street or lane closures shall be coordinated with the appropriate City authority. C. Protection of the Public by the Contractor. A temporary fence shall be erected around all excavation, dangerous building(s) or structure(s)to prevent access to the public unless the City's Project Manager determines that the site is sufficiently secure without fencing. Such fence shall be at least four feet high, consistently restrictive from top to grade, and without horizontal openings wider than two inches. The fence shall be erected before demolition and shall not be removed until the hazard is removed. D. Noise Pollution: All construction equipment used in conjunction with this project shall be in good repair and adequately muffled. The Contractor shall comply with any noise pollution requirements of the City. E. Dust Control: The Contractor shall comply with applicable air pollution control requirements of the City's Representative. The Contractor shall take appropriate actions to minimize atmospheric pollution, and toward that objective the City's Representative shall have the authority to require that reasonable precautions be taken to prevent particulate matter from becoming airborne. Such reasonable precautions shall include, but not be limited to: 1. The use of water or chemicals for control of dusts in the demolition of existing buildings or structures, construction operations,the grading of roads, or the clearing of land. 2. Covering, at all times when in motion, open-bodied trucks transporting materials likely to give rise to airborne dusts. 2 F. Requirements for the Reduction of Fire Hazards 1. Removal of Material: Before demolition of any part of any building, the Contractor shall remove all volatile or flammable materials, such as gasoline, kerosene, benzene, cleaning fluids, paints or thinners in containers, and similar substances. 2. Fire Extinguishing Equipment: The Contractor shall be responsible for having and maintaining the correct type and class of fire extinguisher on site. When a cutting torch or other equipment that might cause a fire is being used, a fire extinguisher shall be placed close at hand for instant use. 3. Fires: No fires of any kinds will be permitted in the demolition work area. 4. Hydrants: No material obstructions or debris shall be placed or allowed to accumulate within fifteen feet of any fire hydrant. All fire hydrants shall be accessible at all times. 5. Debris: Debris shall not be allowed to accumulate on roofs, floors, or in areas outside of and around any structure being demolished. Excess debris and materials shall be removed from the site as the work progresses. G. Protection of Public Utilities: The Contractor shall not damage existing fire hydrants, streetlights, traffic signals,power poles, telephone poles, fire alarm boxes, wire cables,pole guys, underground utilities, or other appurtenances in the vicinity of the demolition sites. The Contractor shall pay to repair or replace any damaged utilities. The Contractor shall pay for temporary relocation of utilities, which are relocated at the Contractor's request for his convenience. All below-ground utilities that are abandoned as a result of demolition shall be terminated at least two (2) feet below the finish grade of the site. H. Protection of Adjacent Property 1. The Contractor shall not damage or cause to be damaged any public right-of-way, structures,parking lots, drives, streets, sidewalks, utilities, lawns or any other property adjacent to parcels released for demolition whether or not the property is scheduled for future demolition. The Contractor shall pay to repair or replace any such damage. The Contractor shall provide such sheeting and shoring as required to protect adjacent property during demolition. Care must also be taken to prevent the spread of dust and flying particles. 2. The Contractor shall restore existing agricultural drain tiles or roadway sub drains that are cut or removed, including drainable backfill, to original condition. Repairs shall be subject to approval by the property owner where applicable, and by the City's Representative. 1.04 RISK OF LOSS A. The Contractor shall accept the site in its present condition and shall inspect the site for its character and type of structures to be demolished. The City assumes no responsibility. for the condition of existing buildings, structures, and other property within the 3 demolition area, or the condition of the property before or after the solicitation for proposals. No adjustment of proposal price or allowance for any change in conditions that occur after the acceptance of the lowest responsible, responsive proposal will be allowed. B. The Contractor acknowledges and understands that any disposal, removal,transportation or pick-up of any materials not covered under the scope of work shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc. which may arise from its handling of materials not covered by the scope of the work. 1.05 PROPERTY OWNERSHIP A. Title: The property address will be included in the Contract Documents. Following execution of the contract, and upon issuance of Notice to Proceed with respect to a given property, for the work of demolition and site clearance on all or any part of the demolition area referenced in the Notice to Proceed, all rights,title, and interest of the City in and to buildings, structures, fixtures and other personal property to be demolished and/or removed by the Contractor on part or all of said project area as described in the Contract Documents and contract addenda thereto, shall be deemed to be vested in the Contractor. All materials are to be removed and disposed of or salvaged in conformance with these specifications. B. Land: No property rights,title, or interest of any kind whatsoever, in or to the land or premises upon which such buildings or structures stand, is created, assigned, conveyed, granted, or transferred to the Contractor,or any other person or persons, except only the license and right of entry to remove such buildings and structures in strict accordance with the Contract Documents. Contractor shall not use the land or premises, or allow any other party to use the land or premises, for any purpose other than activities in direct support of the demolition. 1.06 VACATING OF BUILDINGS The structures identified in the Contract Documents shall be vacated before a Notice to Proceed is issued and the Contractor begins work. In case the Contractor finds that any structure is not vacated,the Contractor shall immediately notify the City's Representative and shall not begin demolition or site clearance operations on such property until further directed by the City's Representative. The Contractor's responsibility for such buildings will not begin until the City's Representative issues a subsequent Notice to Proceed with Demolition Order. No claim for extension of time or increase in price will be considered because of occupancy of any buildings. In case such occupancy is prolonged,the City reserves the right to delete the structure from the work. 1.07 PERMITS AND FEES The Contractor shall obtain all the necessary permits and pay all permit fees that are required by the City or any other governmental authority in conjunction with the demolition work. 4 1.08 MEASUREMENT AND PAYMENT A. Demolition Work: The Contractor shall be paid the lump sum price for demolition as indicated in the proposal and as approved by the City, and this payment will be full compensation for removal of buildings, building materials, contents of buildings, appliances, trash, rubbish, basements, foundations, and steps from the site; disconnection of utilities; grading of disturbed areas; placing and removing safety fencing; removal of septic tanks and cisterns; removal or capping of wells; and other work as necessary to complete the project. B. Incidental Items: The Contractor shall provide and pay for all materials, labor, tools, equipment, transportation, temporary construction, charges, levies, fees, permits and other expenses necessary to complete this work according to the plans and specifications. PART 2 -EXECUTION 2.01 DEMOLITION SCHEDULE The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on the project (excluding any Limited Notice to Proceed). It is anticipated that the City will issue a Notice to Proceed immediately for purposes of completing required utility disconnect work. The site shall be completely fenced and secured when left unattended. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and,thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material break of the Contract. 2.02 SALVAGE OF DEMOLITION MATERIALS The Contractor shall be allowed to salvage materials from any property on this project. No salvaging shall occur on the property until after the City of Waterloo has issued a Notice to Proceed for the property. The Contractor shall assume all expense, risk, and liability for salvaging. It is preferred that the Contractor remove items to be salvaged from the premises to the Contractor's premises or other private lands for pick up by other individuals or entities. If the Contractor intends to allow any other individuals or entities to enter the property on this project to perform salvaging, the Contractor shall only do so after obtaining from the third-party salvager a certificate of insurance for general liability with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. For entities with employees, it shall include Workers Compensation and Employers Liability Insurance meeting the requirements of the Iowa Workers Compensation Law covering all of the entity's employees carrying out their work. The Contractor and the City of Waterloo, Iowa, its officers and employees, shall be named as additional insured on the third-party salvager's general liability insurance policies and certificates of insurance 5 2.03 DEMOLITION AND REMOVALS A. Structural Parts of Buildings 1. No wall or part thereof shall be permitted to fall outwardly from any building except through chutes or by other controlled means or methods, which will ensure safety and minimize dust, noise and other nuisance. 2. Any part of a building, whether structural, collateral, or accessory, which has become unstable through removal of other parts, shall be removed as soon as practicable and no such unstable part shall be left free-standing or inadequately braced against all reasonably possible causes of collapse at the end of any day's work. B. Basements and Foundation Walls: Cement slabs and footings or foundations of structures without basements are to be completely removed. If basements or crawl spaces are present they must be completely removed and backfilled. C. Concrete Slabs: The Contractor shall remove all concrete slabs, asphalt, surface obstructions, masonry slabs and appurtenances,unless otherwise directed. D. Signs and Landscape Structures: Landscape structures or signs must be removed with the project. The Contractor shall employ hand labor or other suitable tools and equipment necessary to complete the work without damage to adjacent public or private property or the items noted above. Where such Landscape structures or signs are removed, the area shall be graded to match adjacent natural grade levels or as directed by the City's Representative. The cost of any tree or brush removal due to the removal and grading out of any landscape structures or signs will be considered incidental and shall be included in the lump-sum bid for demolition. E. Fences: Fences, guardrails, and similar facilities shall be completely removed from the site. All posts for support shall be pulled out or dug up so as to be entirely removed. F. Partially Buried Objects: All piping, posts, reinforcing bars, anchor bolts, railings and all other partly buried objects protruding from the ground shall be removed. The remaining void shall be filled with soil and compacted in accordance with these specifications. G. Vegetation: The Contractor shall remove all trees, and such other trees, stumps,bushes, vegetation, brush and weeds, whether standing or fallen. H. Fuel Tanks: If applicable, Fuel tanks, above or below ground, shall be carefully removed and disposed of in a safe manner in accordance with the State Fire Marshal's regulations and those of the Iowa Department of Natural Resources. 1. Fuel tanks, above or below the ground, or tanks which have been used for storage of gasoline, kerosene, benzene, oils or similar volatile materials shall be carefully removed and disposed of in a safe manner. 2. All other tanks or receptacles shall be pumped out or emptied in a safe manner, and then shall be flushed out immediately with water, carbon dioxide or nitrogen gas until they are gas-free when checked with a"Explosimeter" or another equally efficient instrument, 6 before the work of removal is begun. Checking with the "Explosimeter" shall be done in the presence of the City's Representative by competent personnel. 2.04 WELL PLUGGING AND ABANDONMENT If applicable, all drilled wells shall be plugged and abandoned in accordance with Iowa Code § 45513.190 and Iowa Administrative Code title 567, chapter 39. An Iowa Department of Natural Resources, Abandoned Water Well Plugging Record shall be filed upon completion of the well abandonment. All sand point wells shall be pulled out of the ground, or if unable to be pulled, shall be plugged in accordance with Iowa Code. 2.05 DISPOSAL OF DEMOLITION DEBRIS AND SOLID WASTE A. Acknowledgement: The Contractor acknowledges, represents and warrants to the City that it is familiar with all laws relating to disposal of the materials as stated herein and is familiar with and will comply with all applicable guidelines, requirements, laws, regulations, of any federal, state or local agencies or authorities. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work or not in compliance with these specifications shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials not covered by the scope of work or not in compliance with these specifications. B. Debris: All materials, rubbish, and trash shall be removed from the demolition area leaving the demolition area free of debris. Any cost incurred by the City in cleaning up such materials and debris left behind shall be deducted from funds due the Contractor under this contract. C. Tires, Household Hazardous Waste, White Goods and Electronics: Tires, household hazardous waste(HHW) (which includes propane tanks,paint,pesticides and other materials that are restricted items for disposal in municipal landfills), white goods (which include household appliances such as washers, dryers, refrigerators, stoves, dishwashers, heaters, hot water heaters, etc.) and electronics (e-waste) will be first segregated from the structures and transported to an appropriate disposal site. The Black Hawk County Landfill will not accept HHW, so an alternative disposal site must be proposed. These wastes may be segregated in the field and hauled in concentrated loads. The Contractor shall visit the site to determine the number of tires that have been abandoned on site. If any additional tires are deposited on site prior to commencing demolition activity, the Contractor shall immediately notify the City's Representative of the quantity of additional tires so a change order can be prepared for additional removal. A change order will only be considered if the Contractor identified the number of abandoned tires on the site in the bid tabulation. D. Disposal of Demolition Debris and Solid Waste: 1. All debris and solid waste shall be delivered by the Contractor to the Black Hawk County Landfill. The Contractor shall be responsible to pay all fees for waste disposal. The Contractor shall submit to the City's Representative copies of all disposal tickets for 7 entire project. The cost of all disposal fees shall be considered incidental to the demolition. 2. All loads shall be secured while in transit, and all trucks used for disposal shall have a solid metal tailgate. Tarps and netting shall be used to prevent loss or dispersal of debris during transit and to minimize the threat of harm to the general public, private property and public infrastructure. E. Reserved F. Freon Removal and Disposal: The handling of Freon-containing appliances is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the identification and removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. G. PCB and Mercury Removal and Disposal: The handling of any fluorescent lighting fixtures and ballasts containing PCB or mercury is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. 2.06 Final Cleaning Up: a. Before acceptance of the demolition work,the Contractor shall remove all unused material and rubbish from the site of the work, remedy any objectionable conditions the Contractor may have created on private property, and leave the right-of-way in a neat and presentable condition. The Contractor shall not make agreements that allow salvaged or unused material to remain on public or private property at or adjacent to the project area. All ground occupied by the Contractor in connection with the work shall be restored. Restoration shall include grading and erosion control that meets applicable standards and regulations. b. Final cleaning up shall be subject to approval of the City's Representative and in accordance with applicable regulations. All pieces, parts, scraps, debris, rubbish, wood or organic materials from demolition activities shall be cleaned up and removed from the premises on a weekly basis. Final cleanup after a structure is demolished shall include complete and thorough removal from the premises of all parts or pieces of the building, its contents and its furnishings, including all debris, organic materials, rubbish,wood, concrete and masonry rubble. All hazardous open pits and recesses shall be securely fenced. c. Backfilling of the site is not apart of this contract. The General Contractor for the Cedar Valley Sports-Plex project shall provide all backfilling, excluding backfilling for utility disconnects in city-right-of-way, which is apart of this contract. 8 2.07 UTILITY DISCONNECTIONS The Contractor shall be responsible for coordinating with private utility companies for disconnection of services, including, but not limited to, electricity, natural gas, cable television,phone and internet. A. Sanitary Sewer Service Disconnection: All sanitary sewer services shall be disconnected before demolition work begins and plugged in conformance with requirements of the City. The Contractor shall not backfill the area prior to inspection by the Waterloo Building Inspections Department. Contractor may contact the Waterloo Building Inspections Department for requirements to comply with this specification. B. Water Service Disconnection: All water services and stubs for the buildings or properties within the demolition work shall be disconnected before demolition work begins in conformance with the requirements of the City. The Contractor shall not backfill the area prior to inspection by Waterloo Water Works. Contractor may contact the Waterloo Water Works for requirements to comply with this specification. C. Backfill and Compaction within City Right-of-Way: 1. Streets: The Contractor shall backfill, compact as specified and patch the surface of all excavations made in streets. The Contractor shall pay the cost. 2. Public Right-of-Way: All areas within the public right-of-way(including parking and sidewalk areas) shall be compacted. 3. Basements: 820 and 910 Sycamore Streets, will require 98% compaction and will be supervised by Terracon. 2.08 EROSION CONTROL Erosion control is not apart of this contract. The General Contractor for the Cedar Valley Sports- Plex project shall provide erosion control. 2.09 SAFETY AND FENCING A. Safety: The Contractor shall comply with all applicable current federal, state and local safety and health regulations. B. Safety Fencing: The Contractor shall furnish and place a safety fence around the site adequate enough to secure the demolition site, including any resulting debris or excavation, and to prevent pedestrian access. The safety fence shall remain in place until temporary chain link fence is installed by General Contractor for the Cedar Valley Sports-Plex. C. Demolition Techniques: The Contractor shall employ good demolition techniques, which includes, but is not limited to: 1. Using demolition techniques that minimize ground disturbance. All trees and shrubs shall be removed from entire site. 9 2. Maintaining the practice of keeping personnel at a safe distance from demolition activities. 3. Loading the materials with techniques to maintain a sufficient distance from personnel to reduce excessive exposure to airborne material. 4. Tarping loads and otherwise preventing material from becoming airborne during hauling. 5. Manual cleaning of the demolition site to remove all materials from the site. Contractor shall be responsible for providing protective gear and equipment to its agents and employees and for ensuring its proper utilization. 2.10 AUTHORIZED WORKERS Only the Contractor and its employees are allowed to demolish, dismantle, detach or dispose of any part of the demolition structure or its contents. Other individuals or entities that the Contractor intends to allow to salvage materials shall only be allowed on the premises after fully satisfying the insurance requirements specified in Section 2.02 above. 2.11 DAILY CLEAN UP OF RIGHT-OF-WAY AND PRIVATE PROPERTY At the end of each workday, the Contractor shall clean sidewalks, streets, and private property of any debris caused by the demolition operation. 2.12 RESERVED 2.13 EQUIPMENT 1. The Contractor shall be equipped with the normal tools of the.trade and shall furnish all labor, tools, and other items necessary for and incidental to executing and completing all required work. 2. All equipment and vehicles utilized by the Contractor shall meet all the requirements of federal, state and local regulations, including, without limitation, all US DOT, Iowa DOT and safety regulations, and are subject to approval of the City. All loads must be secured and tailgates must be used on all loads. Sideboards must be sturdy and may not extend more than two feet above the metal sides of the truck or trailer. Trucks shall carry a supply of absorbent to be used to pickup any oil spilled from loading or hauling vehicles. 3. Contractor shall submit copies of the landfill tickets generated during project to the Project Manager that identifies the disposal site (Black Hawk County Landfill—refer to 2.05 (D) Disposal of Demolition Debris and Solid Waste)to which the materials were delivered. Such tickets shall be required to process billing statements by the Contractor. 10 2.14 ARCHAEOLOGY In the event that archaeological deposits(soils, artifacts and features, including cisterns,privies and the like), or other remnants of human activity are uncovered, or if archaeological deposits are found during demolition, the project will be halted immediately in the vicinity of the discovery, and the Contractor will take reasonable measures to avoid or minimize harm to finds. The Contractor will inform the Project Planner who will in turn notify the City. The City will then inform the State Historical Society of Iowa(SHSI) immediately. Work in the sensitive area cannot resume until a qualified archaeologist determines the extent of the discovery, consultations between SHSI are complete, and the City has been notified by SHSI. 2.15 PRICING This is a lump sum contract; all bids bid components are on a"not to exceed"basis. Change orders, additions, deletions and any other changes in the scope of work, will take the form of written amendments mutually agreed to by Contractor and City. In the case of mathematical errors,transposition of figures and the like, actual bid tabulation totals will take precedence over summary bid figures. 2.16 PROPERTY DAMAGE The Contractor shall be responsible for all damages to public and private property. The Contractor shall be responsible for having at least one person of authority and responsibility at the job site, and shall keep a report of all damage. If public or private property is damaged by the Contractor and is not repaired in a timely manner as determined by the City, the City has the option of having the damage repaired at the Contractor's expense to be reimbursed to the City, withheld from future payments of the Contractor, or paid from the performance bond. 11 , .�iy CITY OF WATERLOO , IOWA -,,,, ,,,,,, m COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 `34floo 1C) NOEL C.ANDERSON,Community Planning&Development Director Council Communication _ City Council Meeting: Tune 18, 2012 /raft • �6/A2- Mayor Prepared: June 13, 2012 / U BUCK Dept.Head Signature: Lam'" CLARK # of Attachments: COUNCIL MEMBERS SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for DAVID Proposal for Demolition and Site Clearance Services (no regulated asbestos- JONES Ward l containing materials) for 330 Madison Street(Former Francis Grout School). CAROLYN Submitted by: Noel Anderson, Community Planning&Development Director COLE Ward 2 Recommended City Council Action:Preliminary approval of the plans, HAROLD specifications, forms of contract, etc. and set a date of hearing and bid opening as GETTY Ward 3 June 25, 2012. QUENTIN Summary Statement:The City of Waterloo will be demolishing this structure in HART Ward 4 preparation of further Residential Development.The asbestos abatement has been completed at the former Francis Grout School and is ready for demolition.After RON demolition of the school, the city plans to sell the property to a developer to WEEPER Ward 5 continue with infill housingtherehavebeen a as l 7 homes built there approximately over the past 3 to 4 years. BOB GREENWOOD At-Large Expenditure Required: to be determined STEVE Source of Funds: G.O. SCHMITT At-Large Policy Issue: Slum and Blight/Residential in-fill development Alternative: N/A Background Information: The City of Waterloo purchased the Former Francis Grout School due to its deteriorating condition and it's potential for additional new home construction. cc:Aric Schroeder,City Planner CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! 4^-t,- • , 'An Equal OpportunitylAffirmative Action Employer ,t a T-a y ~ rY ,_ Demoliton of 330 Madison Street (Former Francis Grout School) �� _ _ x - '' ll ,:' ''''''' 71 ''''''' :' -::':427:''-is —ijr-- 1:-r--' _1 a �. sj t l Y tle $�+' PxG $LL .., i ,,_ ,„ __ . ._, IF .F1,_ , P 4 . -lc ,, V • -PM _ 4 I r , L. School Building to be demolished _ I. �' mew t 1 PIMP Asphault Parking to be removed x ` .�j p. ,_ 54}euZ..s "2x _ r it I T hilser 1.- , - e s - rilik 1 1 - e to , ' , rk 1.a..F ae mepe.,n..eeF�.i.exry ' f k h',.r< 4. x.e�me ter m...a..w a ue a au.sua n.... .w..m.me...rr xa aax.rra..n u. '-` ` ewww CC* m . re^ 25 50 �100 �� .m...,Mama.Wonsi..,ne.....x- x,.. w......,..,.w.x.......... .n. s male x.w CoveyMm.r.OS.bmAib Fee. , CITY OF W 4Jf ��`� ATERLOelater,�,.. s I O W�4 . .' m COMMUNITY PLANNING AND DEVELOPMENT d•" "" 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 NOEL C.ANDERSON,CommuniryPlanning&Development Director Council Communication City Council Meeting:June 18, 2012 leafilin tP194A2- Nray°r Prepared: June 13, 2012, j BUCK CLARK Dept. Head Signature: # of Attachments: COUNCIL MEMBERS SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the DAVID taking of bids and request to receive and open the proposals for the Request for JONES Proposal for Demolition and Site Clearance Services (no regulated asbestos- Ward r containing materials) for 330 Madison Street(Former Francis Grout School). COLg LYN Submitted by: Noel Anderson, Community Planning& Development Director Ward 2 Recommended City Council Action:Preliminary approval of the plans, GHAR Y D specifications, forms of contract, etc. and set a date of hearing and bid opening as Ward 3 June 25, 2012. QUENTIN HART Summary Statement: The City of Waterloo will be demolishing this structure in Ward 4 preparation of further Residential Development. The asbestos abatement has been completed at the former Francis Grout School and is ready for demolition. After RON demolition of the school, the city plans to sell the property to a developer to WELPER Wards continue with infill housing as there have been approximately 7 homes built there over the past 3 to 4 years. BOB GREENWOOD At-Large Expenditure Required: to be determined STEVE Source of Funds: G.O. SCHMITT At-Large Policy Issue: Slum and Blight/Residential in-fill development Alternative: N/A Background Information: The City of Waterloo purchased the Former Francis Grout School due to its deteriorating condition and it's potential for additional new home construction. cc:Aric Schroeder,City Planner • CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! f An Equal Opportunity/Affirmative Action Employer `�n A T`a ■ 'gin_. ,--_ Demoliton of 330 Madison Street (Former Francis Grout School) `ma$u F ` -ore f ,a=. bi fr '" « ?x'. d t. 4 A -o-y n 4 $ x ° $ R . m .a e. 6. S�2t' L T IA- a '.Y • ig z: —i. - e School Building to be demolished _._ i-' =7 • R P Ve r r.. y As hault Parkingto be removed CF m , p �> .. ,; „ 1=° Ir' - q ; r r t. 3¢ or y i y. ` 1 a similliPIP.11,,P_Illalmarli44____ -g'010.— - . ik rs .■�1 �. - Nn I Tu m4 nn nn...n.Simi*E.. - Y..tvntlb En mnq dM C4 GMnY.!Nn�n E -/ ..: :' °- -- 5 50 �100 1\ m tln .V w.+ aH 9.tl.bs YlMY beM M.* -----.M1-•.C.YOM tltln �,��■ Fees EXHIBIT "A" SIGNATURE PAGE 330 Madison Street (Former Francis Grout) The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the sites are, not to exceed: Amount in written form, not to exceed: $ Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid CITY OF WATERLOO , IOWA eroripi' drer,00 �o Request for Bid June 2012 DEMOLITION AND SITE CLEARANCE SERVICES [no regulated asbestos-containing materials (no RACM)] 330 Madison Street (Former Francis Grout School) City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR BID 1.0 Receipt and Opening of Bid The City of Waterloo is seeking sealed bids for the demolition, removal and 330 Madison Street. All bids must be received in a sealed envelope in City Hall (date and time stamped) by Monday, June 25, 2012 at 4:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Bids sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation `SEALED RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES -330 Madison Street, and the name of the company submitting the bid. 1.1 RFP Timeline Name of the Bid: DEMOLITION AND SITE CLEARANCE SERVICES- disposal 330 Madison Street. Date of Issuance: Tuesday June 12, 2012 Deadline for Bid Submittal: Monday, June 25, 2012 at 4:00 p.m., Central Time Walk Thru Date: Monday, June 18, 2012 at 10:00 a.m. Central Time Submit Sealed Bid to: SEALED RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES (no RACM) Address exactly as stated-4 -> -4 City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Method of Submittal: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Contact Person, Title: Chris Western, Planner/Project Manager E-mail Address: chris.westernAwaterloo-ia.orq Phone/ Fax Numbers: Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all bids and to waive any informalities or irregularities in bids if such waiver does not substantially change the offer or provide a competitive advantage to any Bidder. The City reserves the right to defer acceptance of any bid for a period not to exceed sixty (60) calendar days from the date of the deadline for receiving bids. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Bidder. Similarly, the City is not responsible for, and will not open, any bid responses that are received later than the date and time stated above. Late bids will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a bid not properly identified. 1.4 Bids will be opened on Monday June 25, 2012 at 5:30 pm (our clock) Central Time in City Hall, 715 Mulberry Street, Waterloo. The main purpose of this opening is to reveal the name(s) of the Bidder(s), not to serve as a forum for determining the awarded bid(s). 1.5 Bids will be evaluated promptly after opening. After an award is made, a bid summary will be sent to all companies who submitted a bid. Bid results will not be given over the telephone. Bids may be withdrawn anytime prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. SECTION II INSTRUCTIONS TO BIDDERS 2.0 The Bid shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and. agree to all terms and conditions, except as provided in paragraph 2.4 below. By making a Bid, the Bidder represents that they have examined the subject property. Any questions about the meaning or intent of the specifications must be submitted by the Deadline for Questions listed above. The City of Waterloo reserves the right to reject any or all bids, and to accept in whole or in part, the bid, which, in the judgment of the bid evaluators, is the most responsive and responsible bid. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. 2.1 .1 The City reserves the right to require increased liability limits, not to exceed Fifteen Million Dollars ($15,000,000) from bidders, should the project represent an elevated hazard level to the City as determined by the Insurance Committee. 2.1.2 Commercial General Liability Insurance Policy, including but not limited to, insurance for premises construction operations (when applicable), contractual liability, completed operations with respect to liability arising out of the ownership, use, occupancy or maintenance of the premises and all areas appurtenant thereto, to afford protection with respect to bodily injury, personal injury, death or property damage of not less than One Million Dollars ($1,000,000) per occurrence combined single limit/Two Million Dollars ($2,000,000) general aggregate. 2.1.3 Comprehensive Automobile Liability Insurance Policy with limits for each occurrence of not less than One Million Dollars ($1,000,000) Combined Single Limit with respect to bodily injury, property damage or death. 2.1.4 Workers Compensation Insurance Policy or similar insurance in form and amounts required by law. 2.1.5 Coverage must be maintained by a financially stable carrier with a minimum AM Best rating of A- or above. It will be the outside parry's responsibility to provide proof of their carriers rating. 2.1.6 The City of Waterloo, Iowa will be named as an additional insured with respect to all casualty insurance policies. 2.1.7 Certificate of insurance will be submitted to the City Clerk prior to commencement of the contract/agreement and shall include a thirty-day notice of cancellation provision. 2.1.8 If the outside party fails to perform any of its obligations under the City's Insurance and Policy Requirements, Waterloo reserves the right to either purchase the required insurance coverage and assess the cost directly to the outside party, or to declare the outside party's bid invalid. 2.2 Bonds 2.2.1 A guarantee from each Bidder equivalent to five percent (5%) of the price is required. The guarantee shall consist of a firm commitment, such as a bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Bidder will, upon acceptance of its, execute such contractual documents as may be required within the time specified. 2.2.2 Successful Bidder will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this contract. 2.3 This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids. 2.4 Important Exceptions to Contract Documents - The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the bids. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their bid to be rejected. No additional exceptions shall be allowed after submittal of a bid. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, including references, and/or additional information as indicated, may result in disqualification by reason of"non responsiveness". SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for Thirty (30) Days, anticipated to be from (July 16, 2012) to (August 24. 2012). 3.0.2 3.0.2 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Bid) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.3 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.4 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Bidder will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor(or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys'fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Services authorized under this Contract shall be submitted as "lump sum" after services are delivered and accepted. 3.2.2 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.3 All work is to be done in strict compliance with this RFP and Demolition Specifications attached as Exhibit "B". The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking bids for demolition and site clearance services 330 Madison Street 4.1 Scope of Work The City of Waterloo is seeking a qualified demolition contractor to demolish the structure and clear the site. The Bidder understands and agrees that demolition and debris removal in the most expeditious manner possible is of the utmost importance and it will make every effort to complete all requirements of the Contract in the shortest time possible. The services to be performed under this Contract shall consist of the work described in the separate "Demolition Specifications" document (attached Exhibit "B") and shall be performed according to the standards set forth therein and herein. Any reference in this RFP to "this specification" shall include such Demolition Specifications. Bidder shall be responsible to familiarize itself with the specifications and to make a personal examination of the job site(s) and the physical conditions that may affect its ding and performance under the contract. Important note: The structures are currently being abated of asbestos, and upon notice to proceed the property will be deemed to be clear of, or have been abated for, asbestos containing materials (ACM) and may be handled as such. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Bid. SECTION V METHOD OF EVALUATION 5.0 Contract Award -Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. 5.0.1 Award of Contract shall be made to the most responsible and responsive bid from a Company whose bid offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Bidder based on an "all or none" bid, on individual responses, or as is otherwise deemed to be in the best interest of the City. 5.1 Financial Terms will not be the sole determining factor in the award. To determine the award, the City will award a contract to the Bidder offering services and experience that best represents the overall value to the City. 5.2 Bid Evaluation Procedures 5.3.1 Each bid will be evaluated based on experience and the evaluators judgment of how well the bid addresses the City's requirements. Each prospective company is assured that any bid submitted will be evaluated using the best available information and without any forgone conclusions. 5.3.2 Consideration will also be given to solicited written clarification provided during the evaluation process and input from staff or other persons judged to have useful expertise that should be considered in a responsible, fair assessment of the relative merits of each bid. 5.3 A Bidder's submission of a bid constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used by the evaluators in the evaluation. 5.4 Following the evaluation process, the award process is as follows: 5.5.1 The evaluators shall determine which bidder has submitted the best bid using the criteria set forth above, and make its recommendation to the City Council. 5.5.2 The City Council considers a resolution awarding the Contract and authorizing the Mayor to execute the Contract on behalf of the City. Note, no Contract shall be deemed to be created and exist unless and until the City Council adopts a resolution awarding the Contract and authorizes the Mayor to sign the Contract. 5.5.3 The Mayor executes the Contract. EXHIBIT"B" CITY OF WATERLOO SPECIFICATIONS FOR DEMOLITION AND SITE CLEARANCE OF THE FORMER FRANCIS GROUT SCHOOL AT 330 MADISON STREET [no asbestos-containing materials (ACM] PART 1 - GENERAL 1.01 CITY REPRESENTATIVES The City's Representative for this project is: Chris Western, Planner II/Project Manager. 1.02 DESCRIPTION OF WORK Unless directed otherwise in the Contract Documents or by the Project Manager,the Contractor shall: A. Remove and properly dispose of all structures, cement slabs, and driveways, trash, rubbish, basement walls, floors, foundations, steps, planters, retaining walls, fences, wells, cisterns, landscape features such as pools and waterers and concrete or asphalt flatwork such as sidewalks, driveways, and the like from the specified property. B. Remove any fuel tanks, outdoor toilets and septic tanks, cisterns, meter pits, and plug or abandon wells. As to cisterns, section 2.14 also applies. C. Remove the materials from the demolition site in accordance with federal, state and local regulations. D. Remove and dispose of appliances and other items that may contain refrigerants in accordance with 40 CFR, Part 82. Appliances and other items that may contain refrigerants include, but are not limited to,refrigerators, freezers, dehumidifiers and portable or central air conditioners. E. Remove and legally dispose of mercury-containing materials including fluorescent,high- pressure sodium, mercury vapor, metal halide light bulbs, and thermostats containing a liquid filled capsule. PCB-containing materials include capacitors, ballasts, and transformers where the component is contained within a metal jacket and does not have a specific, legible label stating no PCBs are present. F. Disconnect all utility services before demolition per Section 2.07. G. Perform site clearance. H. Complete the demolition work in accordance with the plans and these technical specifications. 1.03 PROTECTION OF THE PUBLIC AND PROPERTIES A. Littering Streets 1. The Contractor shall be responsible for removing any demolition debris or mud from any street, alley or right-of-way resulting from the execution of the demolition work. Any cost incurred by the City in cleaning up any litter or mud shall be charged to the Contractor and be deducted from funds due for the work. 2. Littering of the site shall not be permitted. 3. All waste materials shall be promptly removed from the site. B. Street Closure 1. If it should become necessary to close any traffic lanes, it shall be the Contractor's responsibility to acquire the necessary obstruction permits and to place adequate barricades and warning signs as required by the City. 2. Street or lane closures shall be coordinated with the appropriate City authority. C. Protection of the Public by the Contractor. A temporary fence shall be erected around all excavation, dangerous building(s) or structure(s)to prevent access to the public unless the City's Project Manager determines that the site is sufficiently secure without fencing. Such fence shall be at least four feet high, consistently restrictive from top to grade, and without horizontal openings wider than two inches. The fence shall be erected before demolition and shall not be removed until the hazard is removed. D. Noise Pollution: All construction equipment used in conjunction with this project shall be in good repair and adequately muffled. The Contractor shall comply with any noise pollution requirements of the City. E. Dust Control: The Contractor shall comply with applicable air pollution control requirements of the City's Representative. The Contractor shall take appropriate actions to minimize atmospheric pollution, and toward that objective the City's Representative shall have the authority to require that reasonable precautions be taken to prevent particulate matter from becoming airborne. Such reasonable precautions shall include, but not be limited to: 1. The use of water or chemicals for control of dusts in the demolition of existing buildings or structures, construction operations,the grading of roads, or the clearing of land. 2. Covering, at all times when in motion, open-bodied trucks transporting materials likely to give rise to airborne dusts. 2 F. Requirements for the Reduction of Fire Hazards 1. Removal of Material: Before demolition of any part of any building, the Contractor shall remove all volatile or flammable materials, such as gasoline,kerosene, benzene, cleaning fluids,paints or thinners in containers, and similar substances. 2. Fire Extinguishing Equipment: The Contractor shall be responsible for having and maintaining the correct type and class of fire extinguisher on site. When a cutting torch or other equipment that might cause a fire is being used, a fire extinguisher shall be placed close at hand for instant use. 3. Fires: No fires of any kinds will be permitted in the demolition work area. 4. Hydrants: No material obstructions or debris shall be placed or allowed to accumulate within fifteen feet of any fire hydrant. All fire hydrants shall be accessible at all times. 5. Debris: Debris shall not be allowed to accumulate on roofs, floors, or in areas outside of and around any structure being demolished. Excess debris and materials shall be removed from the site as the work progresses. G. Protection of Public Utilities: The Contractor shall not damage existing fire hydrants, streetlights, traffic signals,power poles,telephone poles, fire alarm boxes,wire cables,pole guys, underground utilities, or other appurtenances in the vicinity of the demolition sites. The Contractor shall pay to repair or replace any damaged utilities. The Contractor shall pay for temporary relocation of utilities, which are relocated at the Contractor's request for his convenience. All below-ground utilities that are abandoned as a result of demolition shall be terminated at least two (2)feet below the finish grade of the site. H. Protection of Adjacent Property 1. The Contractor shall not damage or cause to be damaged any public right-of-way, structures,parking lots, drives, streets, sidewalks, utilities, lawns or any other property adjacent to parcels released for demolition whether or not the property is scheduled for future demolition. The Contractor shall pay to repair or replace any such damage. The Contractor shall provide such sheeting and shoring as required to protect adjacent property during demolition. Care must also be taken to prevent the spread of dust and flying particles. 2. The Contractor shall restore existing agricultural drain tiles or roadway sub drains that are cut or removed,including drainable backfill,to original condition. Repairs shall be subject to approval by the property owner where applicable, and by the City's Representative. 1.04 RISK OF LOSS A. The Contractor shall accept the site in its present condition and shall inspect the site for its character and type of structures to be demolished. The City assumes no responsibility for the condition of existing buildings, structures, and other property within the 3 demolition area, or the condition of the property before or after the solicitation for proposals. No adjustment of proposal price or allowance for any change in conditions that occur after the acceptance of the lowest responsible,responsive proposal will be allowed. B. The Contractor acknowledges and understands that any disposal,removal,transportation or pick-up of any materials not covered under the scope of work shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc. which may arise from its handling of materials not covered by the scope of the work. 1.05 PROPERTY OWNERSHIP A. Title: The property address will be included in the Contract Documents. Following execution of the contract, and upon issuance of Notice to Proceed with respect to a given property, for the work of demolition and site clearance on all or any part of the demolition area referenced in the Notice to Proceed, all rights,title, and interest of the City in and to buildings, structures, fixtures and other personal property to be demolished and/or removed by the Contractor on part or all of said project area as described in the Contract Documents and contract addenda thereto, shall be deemed to be vested in the Contractor. All materials are to be removed and disposed of or salvaged in conformance with these specifications. B. Land: No property rights,title, or interest of any kind whatsoever, in or to the land or premises upon which such buildings or structures stand, is created, assigned, conveyed, granted, or transferred to the Contractor, or any other person or persons, except only the license and right of entry to remove such buildings and structures in strict accordance with the Contract Documents. Contractor shall not use the land or premises, or allow any other party to use the land or premises, for any purpose other than activities in direct support of the demolition. 1.06 VACATING OF BUILDINGS The structures identified in the Contract Documents shall be vacated before a Notice to Proceed is issued and the Contractor begins work. In case the Contractor finds that any structure is not vacated,the Contractor shall immediately notify the City's Representative and shall not begin demolition or site clearance operations on such property until further directed by the City's Representative. The Contractor's responsibility for such buildings will not begin until the City's Representative issues a subsequent Notice to Proceed with Demolition Order. No claim for extension of time or increase in price will be considered because of occupancy of any buildings. In case such occupancy is prolonged,the City reserves the right to delete the structure from the work. 1.07 PERMITS AND FEES The Contractor shall obtain all the necessary permits and pay all permit fees that are required by the City or any other governmental authority in conjunction with the demolition work. 4 1.08 MEASUREMENT AND PAYMENT A. Demolition Work: The Contractor shall be paid the lump sum price for demolition as indicated in the proposal and as approved by the City, and this payment will be full compensation for removal of buildings, building materials, contents of buildings, appliances,trash, rubbish, basements, foundations, and steps from the site; disconnection of utilities; grading of disturbed areas;placing and removing safety fencing; removal of septic tanks and cisterns; removal or capping of wells; and other work as necessary to complete the project. B. Incidental Items: The Contractor shall provide and pay for all materials, labor, tools, equipment, transportation,temporary construction, charges, levies, fees,permits and other expenses necessary to complete this work according to the plans and specifications. PART 2 -EXECUTION 2.01 DEMOLITION SCHEDULE The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on the project (excluding any Limited Notice to Proceed). It is anticipated that the City will issue a Notice to Proceed immediately for purposes of completing required utility disconnect work The site shall be completely fenced and secured when left unattended. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City,the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, the Contractor and, thus, failure by to timely render and perform services hereunder shall constitute a material break of the Contract. 2.02 SALVAGE OF DEMOLITION MATERIALS The Contractor shall be allowed to salvage materials from any property on this project. No salvaging shall occur on the property until after the City of Waterloo has issued a Notice to Proceed for the property. The Contractor shall assume all expense, risk, and liability for salvaging. It is preferred that the Contractor remove items to be salvaged from the premises to the Contractor's premises or other private lands for pick up by other individuals or entities. If the Contractor intends to allow any other individuals or entities to enter the property on this project to perform salvaging,the Contractor shall only do so after obtaining from the third-party salvager a certificate of insurance for general liability with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. For entities with employees, it shall include Workers Compensation and Employers Liability Insurance meeting the requirements of the Iowa Workers Compensation Law covering all of the entity's employees carrying out their work. The Contractor and the City of Waterloo, Iowa, its officers and employees, shall be named as additional insured on the third-party salvager's general liability insurance policies and certificates of insurance 5 2.03 DEMOLITION AND REMOVALS A. Structural Parts of Buildings 1. No wall or part thereof shall be permitted to fall outwardly from any building except through chutes or by other controlled means or methods,which will ensure safety and minimize dust, noise and other nuisance. 2. Any part of a building, whether structural, collateral, or accessory, which has become unstable through removal of other parts, shall be removed as soon as practicable and no such unstable part shall be left free-standing or inadequately braced against all reasonably possible causes of collapse at the end of any day's work. B. Basements and Foundation Walls: Cement slabs and footings or foundations of structures without basements are to be completely removed. If basements or crawl spaces are present they must be completely removed and backfilled. C. Concrete Slabs: The Contractor shall remove all concrete slabs, asphalt, surface obstructions, masonry slabs and appurtenances, unless otherwise directed. D. Signs and Landscape Structures: Landscape structures or signs must be removed with the project. The Contractor shall employ hand labor or other suitable tools and equipment necessary to complete the work without damage to adjacent public or private property or the items noted above. Where such Landscape structures or signs are removed,the area shall be graded to match adjacent natural grade levels or as directed by the City's Representative. The cost of any tree or brush removal due to the removal and grading out of any landscape structures or signs will be considered incidental and shall be included in the lump-sum bid for demolition. E. Fences: Fences, guardrails, and similar facilities shall be completely removed from the site. All posts for support shall be pulled out or dug up so as to be entirely removed. F. Partially Buried Objects: All piping, posts, reinforcing bars, anchor bolts, railings and all other partly buried objects protruding from the ground shall be removed. The remaining void shall be filled with soil and compacted in accordance with these specifications. G. Vegetation: The Contractor shall remove all trees, and such other trees, stumps, bushes, vegetation,brush and weeds,whether standing or fallen. H. Fuel Tanks: If applicable, Fuel tanks, above or below ground, shall be carefully removed and disposed of in a safe manner in accordance with the State Fire Marshal's regulations and those of the Iowa Department of Natural Resources. 1. Fuel tanks, above or below the ground, or tanks which have been used for storage of gasoline, kerosene,benzene, oils or similar volatile materials shall be carefully removed and disposed of in a safe manner. 2. All other tanks or receptacles shall be pumped out or emptied in a safe manner, and then shall be flushed out immediately with water, carbon dioxide or nitrogen gas until they are gas-free when checked with a"Explosimeter" or another equally efficient instrument, 6 before the work of removal is begun. Checking with the"Explosimeter"shall be done in the presence of the City's Representative by competent personnel. 2.04 WELL PLUGGING AND ABANDONMENT If applicable, all drilled wells shall be plugged and abandoned in accordance with Iowa Code § 455B.190 and Iowa Administrative Code title 567, chapter 39. An Iowa Department of Natural Resources, Abandoned Water Well Plugging Record shall be filed upon completion of the well abandonment. All sand point wells shall be pulled out of the ground, or if unable to be pulled, shall be plugged in accordance with Iowa Code. 2.05 DISPOSAL OF DEMOLITION DEBRIS AND SOLID WASTE A. Acknowledgement: The Contractor acknowledges, represents and warrants to the City that it is familiar with all laws relating to disposal of the materials as stated herein and is familiar with and will comply with all applicable guidelines,requirements, laws, regulations, of any federal, state or local agencies or authorities. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work or not in compliance with these specifications shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials not covered by the scope of work or not in compliance with these specifications. B. Debris: All materials, rubbish, and trash shall be removed from the demolition area leaving the demolition area free of debris. Any cost incurred by the City in cleaning up such materials and debris left behind shall be deducted from funds due the Contractor under this contract. C. Tires, Household Hazardous Waste,White Goods and Electronics: Tires,household hazardous waste(HHW) (which includes propane tanks,paint,pesticides and other materials that are restricted items for disposal in municipal landfills), white goods (which include household appliances such as washers, dryers,refrigerators, stoves, dishwashers,heaters, hot water heaters, etc.) and electronics (e-waste) will be first segregated from the structures and transported to an appropriate disposal site. The Black Hawk County Landfill will not accept HHW, so an alternative disposal site must be proposed. These wastes may be segregated in the field and hauled in concentrated loads. The Contractor shall visit the site to determine the number of tires that have been abandoned on site. If any additional tires are deposited on site prior to commencing demolition activity,the Contractor shall immediately notify the City's Representative of the quantity of additional tires so a change order can be prepared for additional removal. A change order will only be considered if the Contractor identified the number of abandoned tires on the site in the bid tabulation. D. Disposal of Demolition Debris and Solid Waste: 1. All debris and solid waste shall be delivered by the Contractor to the Black Hawk County Landfill. The Contractor shall be responsible to pay all fees for waste disposal. The Contractor shall submit to the City's Representative copies of all disposal tickets for 7 entire project. The cost of all disposal fees shall be considered incidental to the demolition. 2. All loads shall be secured while in transit, and all trucks used for disposal shall have a solid metal tailgate. Tarps and netting shall be used to prevent loss or dispersal of debris during transit and to minimize the threat of harm to the general public,private property and public infrastructure. E. Reserved F. Freon Removal and Disposal: The handling of Freon-containing appliances is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the identification and removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. G. PCB and Mercury Removal and Disposal: The handling of any fluorescent lighting fixtures and ballasts containing PCB or mercury is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. 2.06 Final Cleaning Up: a. Before acceptance of the demolition work,the Contractor shall remove all unused material and rubbish from the site of the work, remedy any objectionable conditions the Contractor may have created on private property, and leave the right-of-way in a neat and presentable condition. The Contractor shall not make agreements that allow salvaged or unused material to remain on public or private property at or adjacent to the project area. All ground occupied by the Contractor in connection with the work shall be restored. Restoration shall include grading and erosion control that meets applicable standards and regulations. b. Final cleaning up shall be subject to approval of the City's Representative and in accordance with applicable regulations. All pieces, parts, scraps, debris,rubbish, wood or organic materials from demolition activities shall be cleaned up and removed from the premises on a weekly basis. Final cleanup after a structure is demolished shall include complete and thorough removal from the premises of all parts or pieces of the building, its contents and its furnishings, including all debris, organic materials, rubbish,wood, concrete and masonry rubble. All hazardous open pits and recesses shall be securely fenced. c. Backfilling of the site is not apart of this contract. The General Contractor for the Cedar Valley Sports-Plex project shall provide all backfilling, excluding backfilling for utility disconnects in city-right-of-way,which is apart of this contract. 8 2.07 UTILITY DISCONNECTIONS The Contractor shall be responsible for coordinating with private utility companies for disconnection of services, including, but not limited to, electricity, natural gas, cable television, phone and internet. A. Sanitary Sewer Service Disconnection: All sanitary sewer services shall be disconnected before demolition work begins and plugged in conformance with requirements of the City. The Contractor shall not backfill the area prior to inspection by the Waterloo Building Inspections Department. Contractor may contact the Waterloo Building Inspections Department for requirements to comply with this specification. B. Water Service Disconnection: All water services and stubs for the buildings or properties within the demolition work shall be disconnected before demolition work begins in conformance with the requirements of the City. The Contractor shall not backfill the area prior to inspection by Waterloo Water Works. Contractor may contact the Waterloo Water Works for requirements to comply with this specification. C. Backfill and Compaction within City Right-of-Way: 1. Streets: The Contractor shall backfill, compact as specified and patch the surface of all excavations made in streets. The Contractor shall pay the cost. 2. Public Right-of-Way: All areas within the public right-of-way (including parking and sidewalk areas) shall be compacted. 3. Basements: 820 and 910 Sycamore Streets, will require 98%compaction and will be supervised by Terracon. 2.08 EROSION CONTROL Erosion control is not apart of this contract. The General Contractor for the Cedar Valley Sports- Plex project shall provide erosion control. 2.09 SAFETY AND FENCING A. Safety: The Contractor shall comply with all applicable current federal, state and local safety and health regulations. B. Safety Fencing: The Contractor shall furnish and place a safety fence around the site adequate enough to secure the demolition site, including any resulting debris or excavation, and to prevent pedestrian access. The safety fence shall remain in place until temporary chain link fence is installed by General Contractor for the Cedar Valley Sports-Plex. C. Demolition Techniques: The Contractor shall employ good demolition techniques, which includes, but is not limited to: 1. Using demolition techniques that minimize ground disturbance. All trees and shrubs shall be removed from entire site. 9 2. Maintaining the practice of keeping personnel at a safe distance from demolition activities. 3. Loading the materials with techniques to maintain a sufficient distance from personnel to reduce excessive exposure to airborne material. 4. Tarping loads and otherwise preventing material from becoming airborne during hauling. 5. Manual cleaning of the demolition site to remove all materials from the site. Contractor shall be responsible for providing protective gear and equipment to its agents and employees and for ensuring its proper utilization. 2.10 AUTHORIZED WORKERS Only the Contractor and its employees are allowed to demolish, dismantle, detach or dispose of any part of the demolition structure or its contents. Other individuals or entities that the Contractor intends to allow to salvage materials shall only be allowed on the premises after fully satisfying the insurance requirements specified in Section 2.02 above. 2.11 DAILY CLEAN UP OF RIGHT-OF-WAY AND PRIVATE PROPERTY At the end of each workday, the Contractor shall clean sidewalks, streets, and private property of any debris caused by the demolition operation. 2.12 RESERVED 2.13 EQUIPMENT 1. The Contractor shall be equipped with the normal tools of the trade and shall furnish all labor, tools, and other items necessary for and incidental to executing and completing all required work. 2. All equipment and vehicles utilized by the Contractor shall meet all the requirements of federal, state and local regulations, including, without limitation, all US DOT, Iowa DOT and safety regulations, and are subject to approval of the City. All loads must be secured and tailgates must be used on all loads. Sideboards must be sturdy and may not extend more than two feet above the metal sides of the truck or trailer. Trucks shall carry a supply of absorbent to be used to pickup any oil spilled from loading or hauling vehicles. 3. Contractor shall submit copies of the landfill tickets generated during project to the Project Manager that identifies the disposal site (Black Hawk County Landfill—refer to 2.05 (D) Disposal of Demolition Debris and Solid Waste)to which the materials were delivered. Such tickets shall be required to process billing statements by the Contractor. 10 2.14 ARCHAEOLOGY In the event that archaeological deposits (soils, artifacts and features, including cisterns,privies and the like), or other remnants of human activity are uncovered, or if archaeological deposits are found during demolition, the project will be halted immediately in the vicinity of the discovery, and the Contractor will take reasonable measures to avoid or minimize harm to finds. The Contractor will inform the Project Planner who will in turn notify the City. The City will then inform the State Historical Society of Iowa(SHSI) immediately. Work in the sensitive area cannot resume until a qualified archaeologist determines the extent of the discovery, consultations between SHSI are complete, and the City has been notified by SHSI. 2.15 PRICING This is a lump sum contract; all bids bid components are on a"not to exceed" basis. Change orders, additions, deletions and any other changes in the scope of work, will take the form of written amendments mutually agreed to by Contractor and City. In the case of mathematical errors, transposition of figures and the like, actual bid tabulation totals will take precedence over summary bid figures. 2.16 PROPERTY DAMAGE The Contractor shall be responsible for all damages to public and private property. The Contractor shall be responsible for having at least one person of authority and responsibility at the job site, and shall keep a report of all damage. If public or private property is damaged by the Contractor and is not repaired in a timely manner as determined by the City,the City has the option of having the damage repaired at the Contractor's expense to be reimbursed to the City, withheld from future payments of the Contractor, or paid from the performance bond. 11 CITY OF WATERLOO zPett Council Communication City Council Meeting: Tune 18, 2012 Prepared: Tune 13, 2012 Dept. Head Signature: PH #of Attachments: SUBJECT: 2012 RIVERFRONT SPORTS PARK WATER WELL PROTECT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action:Approve Specifications and Form of Contract for the 2012 RIVERFRONT SPORTS PARK WATER WELL PROTECT at Cedar River/Exchange Park and set the date of Public Hearing and Bid Opening as July 9, 2012. Summary Statement: This project is to construct a water well to supply new irrigation system at Riverfront Sports Park Complex. Above-referenced project documents will be available for review in the office of the City Clerk, 715 Mulberry St. and Leisure Services, 1101 Campbell Ave, Waterloo, Iowa. Expenditure Required: No expenditure at this time. (Estimate $45,000.00) Source of Funds: Project cost will be funded by Leisure Services-Sports Improvement and Black Hawk Gaming Grant. Policy Issue: NA Alternative: NA Background Information: 2012 Riverfront Sports Park Irrigation Project approved May 14, 2012 to Midwest Irrigation. CITY OF WATERLOO Council Communication j 76( City Council Meeting: Tune 18, 2012 Prepared:June 13, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE I&II CONTRACT NO. 822 Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: It is recommended that Council approve these documents, set July 2012, as the 9, date for public hearingthe and bid opening p ng and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2012 BYRNES PARK DRAINAGE IMPROVEMENTS—PHASE I&II, Contract No. 822, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds Gaming Grants and GO Bonds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director CITY OF WATERLOO Council Communication City Council Meeting: Meeting Date Monday June 25t, 2012 Prepared: Date prepared 06/11/12 Dept. Head Signature: Signature or initials of Dept. Head # of Attachments: EW SUBJECT: Install an underground Detention pond to alleviate water from Ridgeway Towers Parking lot. Submitted by: Ethel Washington Recommended City Council Action: preliminary hearing and bid opening for June 25th, 2012. Summary Statement: Install an underground Detention pond to alleviate water from the Ridgeway Towers Parking lot. Expenditure Required Source of Funds Capital Funds and reserves from Public Housing program. Policy Issue Alternative Background Information: Need a Detention pond for the heavy rainfall events in the parking lot at Ridgeway towers it floods, and a detention pond should alleviate most of the flooding in the lot. NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the RIDGEWAY TOWERS STORM SEWER UNDERGROUND DETENTION In the City of Waterloo, Iowa RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 25th Day of June 2012, until 4:00 p.m. for the construction of the RIDGEWAY TOWERS STORM SEWER UNDERGROUND DETENTION, as described in detail in the plans and specifications now available from Robinson Engineering Company. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 25th of June 2012, at 5:30 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on 25th of June 2012 said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by Robinson Engineering are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK The extent of the work involved the installation of an underground detention system at the Ridgeway Towers housing complex and any other work needed to complete the installation. NOTICE OF HEARING CONTRACT NO. 818 Page 1 of 5 BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before August 31, 2012. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by Robinson Engineering, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from Robinson Engineering Company (5751 Westminster Drive, Suite B, Cedar Falls, Iowa) upon receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to Robinson Engineering's Office by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14 h consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded for each division of the contract to the qualified bidder submitting the lowest bid. NOTICE OF HEARING CONTRACT NO. 818 Page 2 of 5 The City reserves the right to reject any or all bids, re-advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. NOTICE OF HEARING CONTRACT NO. 818 Page 3 of 5 MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) and Section 3 as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good-faith efforts" to meet the Contract Compliance MBE/WBE/Section 3 goals. The MBE/WBE/Section 3 subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. NOTICE OF HEARING CONTRACT NO. 818 Page 4 of 5 This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE-CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors, and design engineer. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non-Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the 14th day of June 2012. CITY OF WATERLOO, IOWA BY: Suzy Schares City Clerk NOTICE OF HEARING CONTRACT NO. 818 Page 5 of 5 MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, MAY 8, 2012 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:31 AM. Present: Mike Allen, Nancy Bamsey, Kevin Evans, Robert Frost, Julie Koch-Hoth, Sharon Samec and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, James Bolger, Rick Curran, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: City Council Liaison Harold Getty and Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Samec, seconded by Frost to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 4/10/12 meeting minutes. Motion by Koch-Hoth, seconded by Frost to approve the minutes. Ayes: All. Nays: None. Note: May 7, 2012 — Mayor Clark recommended appointment of Nancy Bamsey and Marvin Spencer to the Leisure Services Commission for a 1st term, expiring 3/1/15. ELECTION OF OFFICERS. Motion by Allen, seconded by Frost that the existing officers stay in place. Motion by Koch-Hoth, seconded by Frost to have nominations cease. Vote on ceasing nominations. Ayes: All. Nays: None. Paul Huting declared officers still in place. COMMITTEE ASSIGNMENTS. Committee Assignments will be made after reviewing the choices turned in today by each board member. Evans called for approval of the bills. Motion by Samec, seconded by Koch-Hoth to approve the bills. Ayes: All. Nays: None. The next regular Leisure Services Commission Meeting is scheduled for June 12, 2012. Motion by Koch-Hoth, seconded by Samec to adjourn. Meeting adjourned at 8:22 AM. Signed this 12th day of June 2012. Sharon Samec, Secretary N N O O CO W a- (0 O Q O O CO O T C r L- O p N N O O as 9 LO LO U Z m - c t 0 c) c, i m Y — O )O N N CO a) co C N I- T- r O O)O Z 'C k O (1.) 'O O C O 0)U O i N W o c a)a) .m. (.02 W Lo d -p oi co C O T m W to o a r E. o � � C @ciz COw OQ a) o = z° u o 0 ate) o � U a) c Z c` > 0 O O U W aa) Co aNi 0 c 0_ Q Q Oj m a 0 a` U Q — > al LLOZ oco co a) E (.0a) U a 0 ON (N C E o Q EA) N 0_O a 0 a c a- m w I— Q C D 7 k e 6 a R a 0 O + U i 41 IC C + O U ` o c : Z N o + _U N k O U o a) a c ` -5 N a CO • -\ N a) ..0 O E a) N >..N a3 W CO -Co." � 4- m as • O N c O C a)) a a) -p a) U N a7 U E 3 a) a > Co m 4 d - > < U c n N CO L90I-OLZ(Sig)XVA•5680-OLZ(S[5)•ZZ£OS vi'sauLoyy sag.anuany eJOJny ROIL (JauMO) -71 aiuQ :panoJddy :a1EQ r 19=7 mtew A01.17k, rr2 S'R.T yI3OSSV 28"I3VH3 6nI`NI6 H?I2II?I a/ '[oauoa aq oT sJeaddd Ii rue artupsa sigi pamainal gnat I £9'tc[`OZ$ :aTeulgsg slgZ loTauliuo3 atp anQ L979L`Zt1`I$ :sa)uunTsg sno!naJd 40'000`0£$ :%b£Pau!'eP2l 0£"LI6`Z6I`I$ :a4r.Q oT paJo[S pan paaalduao3 Iu1oy •aiup oT auop san!iuenb Joj a[npagas pagaeue gas 6990C VI`xaaqulag y x0g "O'd 1S xMug;[aulg i 0I 'Dui`s1OIoWJTuo3 uosla;ad:?J0.131/211A10O 969-SS I S-LO .LOYAriNO3.LOG 600Z'9[ guar JO LKOJ JOG Auinud 33d :80. 1.9V LNO3 nMOI `ooliawAk Jo SID :21 NA10 ZZ£OS uMol`a[ePutgJfi anuanynzo1ny IZOII 'g'd`galnod I umu4S Iaugo!IAI umPf-rDI ;OW/ LO-OL--(969)SS I S-f1-d.LS Z[0Z `S aunf asugd peoJ sgnugS Tsam ;13.3[O?Id Zi HaalAif NI RINATILSa SS flIOO2Id S,2IOIO�2IZN0� urce-uroppr x'MMM o ppseJga((• •EMO( 'I H I IAI eJo[oJ•eiaZP�ozcJy L\IVH?RHN • I).....„")59'95i'OZL ) 3nR1N:NNGY :IUD).11 O3N33NJ L9'Z9L'Y91'IE �IN3iY.6T'd S10t\31Ld SSI'1vuh CL16Z9111 j 3;v0)Y1:V851ii 1Y.101. I SLOylO �J�s'+OIOd HQ.1:)YB.LNOJ O OO00000s S[E39VNr9,O11 OCLt6Z6['IS '14'.101 1 liY.10�IA!N'A8(P311Vd3Tld M164 vn[dmo39o+-49{ 48996IES 139VNZY1H1 S531)ONINIVP2V133N1°IY0 L9191.191'1S SLN3NNAVO VLLHYd'IY101 t9951'PLS 1.1436O.6.Yd1YiLIIVd SIHL 019061•611$ S0301033NYH3 S,710 1,4510940 131 6D)03'IV101 46Li6'Z611S 0179-(Z093-Z[il:Ci-d,LS J1BNN0S I 1121301031.111YIC)N103Rn'13N[SMAI= 000001$ 00005 L L Z HT/3 l081NO3 NOISON3'SNO11V21li00N 0100111°-109Z 91116 86'9661S 0010C1 WI WI ICI 313Y (NV01101INIZ!'ILL130 RNV ONIR,i111 110'IF)Z1091 S006 L6665'ftS L6'666E[ $0'1 • OI. Sl 3AI1N33NISS3N)13IH133d 11Snruy 3311d) . [A[L9EZ-O0Z9 E000 ZL599'IS.. ZC3/9'f $01 ,p't - Sl NO1133L01d 113N103M0103 9106666-665Z ZON 9119Z1S *WV S 01 01 .. Si 3t61 NOLL731103 31LL O1313.01.310301310Ntl W0d3H 0106666-66 t 1490 06100'10 WE S 0109 09991 9996 Al 033383 113103 103 339035 1lS 0E00*001096 0190 O000VZS 001 S 01051 00561 010561 Al 3300301115 0ZI0100-600Z 119t0 001025555 00305 S 9011 91I 011 313V (>V1n1)ONIEILL133 RNV SN8133S E9091p-i096 0590 00501065 00396 S 511E1 9'11 971 31131/ ONIN31n99 0019E9Z 109z OM 00'ZL0LES 00'ZL9LE 3 01 —01 07 - d1901 NO&LV21110000 5100969-E£07 @90 OUP L 0'0 01 HOW . 1N003 As NS1N13H1d30 TINA N3H31Vd OZZO05-6ZSZ BM 090E WOOS S 0'0 VS AS Y31V A014S1N1JH1d30T1n3'S3H31tld OZI0L05-6ZTZ 0119 000SESS 001005 $01 0'1 WI ONn1 l011N0331334/11 00[5110.41557 0109 00TOSS 00.OS S COI 01I OZI Vi5 03SVO-1NOAlOS 1O 31100131VM'ONI11:1W 61N3113AYd 03111IYd 00059Z01.156 06£0 0000010IS 000001I S VI 111 01 Mal A3A10SNO�LLM30H.LSN03 101059Z89Z5[ NEB0L'8913 00'LZ S sr) SZI 061 3S Nft101V 13319S 5NSS V UAL MISZ£6-9607 OLIO 0011,3 0011 0 0£1 O91 09Z 31 'N191(IS 6 NNOIS 010 V 391A180A S1SOd 00048 ZZZSLZ6-96SZ 09E0 00005S 00'05Z S 0'6 01 02 H393 31113013 A133VS 00001699101 I 0500 O91EL'0S OM S 6000 'Zll;l MI AS TO 31313NO3'3'd'AYALAIIO L105tt60106 OLEO 0000060$ 0066 3 0'09 SS CS 30 9dNY1 H10310150N1001990 310V133130 0019151.1151 0010 091001$ 00'09 S 510E 066 51L AS 'NI9'313113N00"3"41'8184M30S 9109Z51-1157. OZEO 00'6909S 00511 S 975 975 97S VAS 1M066 lVNOLLY0H33H 10330V1S00S 3O N0H13Vd0Y031Vg3dS 00(0160-101 01E9 01'960161S O0606 S 41195 00515 0'0060 AS 390 S31313N031N3N330NV7110d 7M11111N011031331 10660E01161 4100 0510'66$ 061 S 01095E 010951 010951 AS 1N3N3AVd AO NMON31 059514L9-0I55 4859 OI'IIl'EE 00E5 S 115 0E9 019 . NO1 3SSV13'1N39113A31 1901019-LI0Z eta 15159S Oil S MI 0101 018[ AS 3110VA SNI133NION3 90 EK05Z 0LZ11 00'094E3 00Y1 S OVO[ (190i 0901 . Al VIO NI 0Z'111/01S 0000Z 3did 130035 910511l-E0S7 0)Z0 09960= 001E S 0916 01E6 ONE 31 VIO'NI St XISO1S 0000Z'3drd 13M3S 5101117-1.067 0510 0009516$ 0011567 S 091 09I 09{ SOYA NV1d 13d SJ310000-1V133dS 3)1111011 ZI44100:4E05Z IMZ0 00'00L1f 00051 $09E _OEZ OEZ NOV3 (361-A8)131M°NIY1000S E610NZY-ZOSZ 0570 00111114K 593 S 0609L9 0'09L9 009L9 Al - -NO la9'3dId 311SV1d 031VN0313d'MINOSOS 90ZZIZ9-Z057. OZZO 000S 00'99 $ 0'w 09I Ai V1_ 0'NI Z9'3did 33M/11N331313NO3'113A1n3. Z100911-9M 0060 05'061'LS SL69 S O'l6'1 ZOO O9i1 31 VW'NI OS'Send 33Ntl11N3313101103'113A1n3 0600911-91K IIN 0576E'ZS 06Ei S 09S 059 059 Al V W 7R 9Z'3did 33NV11N3 31313NO3'113A1113 Z11911-9152 0610 011919'60 0019 S 0901 0306 0'8I6 Al VW NI 91'35991 33N011N3313831103'113001010 N10091191K 0910 9010 0005E S in 0'I -HOY3 VIO'NI Z9'31313NO3'SNOtldV Z9100[O91K OLIO 0051/110 00565 S OE 01 07 , H3V3 Via'NI CIE'31313NO35NO1dY 00600101196 09111 00101YS 00575 S OT 01 07 834/3 Na'NI 93'31310NO3'SNO1dy 9L00010919Z 0501 001100E5 00006 $ 09 0'9 19 NOV3 Via'NI OL'31313NO3'SNO1dtl N1100I11-911Z _ Ori4 00'01'9S 00'009 S 01:1 O'EI WE H3113 YIO'NI 91.31313NO3'SNO1dy 6(90109112 Okla 00'0066ES 0000516E S 01 d09n1 Nvid1805Y0 0561 S ZLLZ 0'S% 0'%f !(O 0'AV 0301 Stl')0)Iay 31 MSS/VIM 0110 00'0I0£6S 0030Z S 14591 O'S91 059T N011 ,10HdS0 S30n13N1)XS 03H3039499OQ l3'AVM3MHO SN13V3105 TTO00903001 11110 00900'[S _001001 S 97 XI 01 IN lVH313NS SI]13NOON111336(NV1J10H ZZ/1150-EI61 9600 0 0EE459i 008E S V90657 O'ZE95I V MS/ �ASl S3ldNV5310d VISO AN3N33 0Ntl1110d ZZL[16I-IIAZ 0N0 009zCZIS 009K S 0l-S ®'ES 0.� AS �155V731N3N3AYd 1N36Y33 O141803 O1111dRS1001VONYIS 000ZE01i iz 0000 01ELL'KS SC01 S ZSISI 66t61 O'094Z NO1 Hi 334A1113n11SN03130100H5 01I0-6•I1IZ 0900 >T90Li ZOZS km: S 01621- NOl H3dA1'Stl3 330 0000 0I16100J 0000010511Z 0900 O'I£ZE O1195 - A3 35tlHH0503H OO.90 0000010-$01Z 0500 909SCZ4 10'0 S 4"0995EZ 9Y0N5lZ U'OR9#1 A-15 AZ0ZS 06'11 S 0'aZ£ 906E 01999 lnVH1300 0105/00901Z 0900 00956E05 I0T S 015601 0' A3 1O11NO3 A1SN30 ONtl3VfUS0NH dI001S110SdOl 0105L80LO(Z OE00 60E91 068MI 0099669ff A3 *0031.93i'OE ST'13'15'9O5353 S1001/t101Z 0100 OZ'CS O'Ot9iZ 4'9t9iL 9T741Z AO MO110H V AMOtl'Ol S5Yi3'NOIIVAV3X3 OLW{Lt40IZ 0100 1101011/V 10101 33n0d 310001 ALLL4Y1O A111NV00 01N1) NOLId0LlgR 11N0 '17-V610.1 ELiZES8Huny NYTd YH03V0N Mu '11N 3N7"/ - Sd0NO Z1 'ON INIHIVAVA 1VIZIIYd Z[19N 31YO MI'SlOPRIAMO wsLONd:NOfJVNL\03 10mid pooh 580E918 N99,MN:1331'060d 969SSI8-40 R1.LJY11N0.O ZCOM.1N31AtAVd'IVIINV01 L0'0L—(969)S418Y1-d18 oN 1.13Z030 O3.131,11103 MOIIJ(111.LSNO3 d0 3LV 64IIS3 VI'00`11[31V.N 30 AI ) N N O N- O CO O) :- CO 0 Q O O O CO C r T O N N 7 O O -0 O O W N- N- TA 1-1 N- ❑ O O O u) N �r O) O CO N N a r V X O I- Z CO C• O W n (" O i O C Q r N LLJ O Q N r U � # m • U (aT O -C' o a) 'E o w a) m E E a a o- E ao a�i w t o L N N ❑ > C 03 ❑ 00 " la� cntn o_ UQ a) m N O) N W 03 03 E O V CO N-- V ❑ L Z CD N C 1- O Q p C M co- n T 7 O) N v- O W 0 E o i > Q 64 • U a H 0 0 _ N CO LL Z m LU O o C - › ~F Q U d C # >, # L+ # O r U O) # C Cr) V#i CO t to- co # N O O + L > 0 Q Q e () Q C # O # 3 co 0 # O 4 0a — Xas z 1 Y 0 2 4' U VI o O m 3 ; 'o 41 L OO a) # > ONaz ,„ C O N N U o E m a) 2 a N f6 al (6 n CO Zco O C ... N U N q-f U N CO E -_) > < U O CO > a L901-OLZ(SIS)XFid•8t80-OLZ(SIS)+ZZEOS VI'sau10 sa0*anuany ezolny IZOII (lauM0) -L :a)ea :panoiddy 71?c '2 -,,,f7e6 ,-. 7 , aIe .5.b 179,1: C� -'99N/Ydtr N'OUm2Li 0.2 31 SRINI3OSSV O s y N'1gV H I AI NVI-D111IN ryyy.„- Ioanoo aq oI szeadde Ii pue alEwusa sigl pannainaJ anal I 6I'I£I`LII :aleunlsg stgy i0l3elluo3 Om ma SS'8£tr`ZI£$ :saletu)Isg snocnaid 99 S8Z`£[$ :%£paumeaag OffScS'Zbb$ :ma or paio1s pue pala[dwo3 [elos, •alep of auop satauuenb ioj a[npagos pagoeiie aaS 6S90S VI`uoidurell M N £9£ Xofl Od -any pooMua}I 0I0Z -our`sauetpisgns 28 pap :270.L3VYLN03 I I L-SS[8-LO:GI 136JJVO3.LOCI Z[OZ`9I TaPruclgd:31VGJDV LLrVO3 JOG Duine d 33d :21©d 1311211iV03 ekol `oo[- MM Jo'CID :217P1M0 ZZ£OS umoI` lePtgif1 anuanyeiomy ID)II 'g.d`xouiaH Sorg Iaegogsj ureppfx :3N.y L0-0L--(I[L)SSI8-f1-dIS ZtOZ `8 aanf allAg anuany qpuogsuy/peog sgnegS Isom :J3.gfOfd b 2Ia INf1M dIYF\ILLsa SSJ?IOOMd Si*2IOJ VM LNOJ iaaD'mepxsiX ennui exselgaN•sesuex•enrol opeloio3•euozuy IJVHDIIATNmINVH)RIDI // 0fi[!'Gllf 30p LVO(tlVv 0I.UD)i8 n33O3NJ . < '+aril t EI.WiW3Yd S10ti0615Sa'1 I4110101 30V*01132I SS3t'MAO To1I'69NOIP?NOS Pax 00=32MOIJYNbV00 90110flt 5F309N1YLi3 MAMOK •tYSO 14s01045 ass03f:A9033Yd'dMd 59111 WIoLooJ toted wnts49:3 tSD%-I0rlatt 55,31130010005111 ne4nv8 i3-00nIff 90s9330AYd 07110051 1YSOI 611054115 IMOY.IVJ IVi3MYd SItLL LWZ12'9C1'tf S0e50Mo 3001Y4i050'i4LVl01ff Lannon,1Y.L01 :U1G-n[VAS[T1-d1,5 I "'OS 000101001 :,,1 0001 14053 100N 000 NOn013 AON39N3W3'SNON . -• OL001001W6 0050 n'q 000JGon Oq-L ,,.1 -... r''M WOOJ]9t 000'f8 =::ii Alk 10WN00 NOIS0tl3' .12ft19UW Moe toPZ09L 0950 ,.OS O5PW'009'r 'YIO lO%5s3TlbM3tl1"fNWL 3dltl 313tl0N000O'lil3Aln0 9W29LL91P6 LL90 0 I Si "S, 000Y'1 OOYEIL ..•fit 3l Nnd tl3d SY3303j 38 005t9-tw? Lao.-MIDI0anonOBYLIOL 9NO31rJ N3LLI tlOi 0N3i 1'US OWOW205L one n Ot 0606004r VOL .: 9Z WOW- 30443A iln Al 0600Wo-0m2 0950 (.,'OS COMO00L .'L'or :Y1i MoltMoltivtlntl)ONIi0lLLtl3d 00043135 LPWf9L-4�2 qID :'OS BWaO'WS'F ,:t , 004315W O01i19L-109L m50 M00100i1 MI ;,,'L ,. 14003 wx-WM'A i9W3S5Y 1NYNN4AiV 1010 A IOPAtZ0YS46 0659 0 Inn 0 WOOCB08't "`'t vanIbY3 'Ni t'tl3dd00'8fl153 1AN351131YM 01000 01900 Enge ono ,.'ON'K 090001. a00100! •,-oat Minn SB'1 and Nail 011000'1N9I01 ALI SONOIH 000602O-0555 o050 ''0S 0000001/ r•'ott OW9tt 31 SOIL inn Slid NOW gin-WO 153M10N3N1'did 0N3SVO Kim NMWN0IYM 000201095se 061n",'HItn 010'9L --' ,01004. 0019044 ii 'NI 04 UM/3aad N0y1311=10'03NON30LL'NMI 531YM Oran 0o05SL ono ...YM'S 00000900$1 •0 `"1 0001 awn +-41$ WOWO3iZ .1:0 .e 0 1 dNnl NOIGYII1180N S0W000105L 0400 ,, 0000000 OWLS •L5 Y14 10t1LNO40 OIdiI• 0l1SHN-825L con,. ten OgW'00fft -TI O3b3'41M3A105 EO 3N808tl31VM'JNIVSMW inulsno 03WIMd Wt6L0-LLSL 0540 1 000[ •'K 00000'0z :,90 .,04 M003tl15N0O 13ANR5 OWSBZo9LSL 0on 550 q 101a1'ai •... Y5 AS Wn1Y 5NOI5Y30A1 tag2L9-0Z52 SlIt ,,'q 000001 i,,3TLz '3tLL 59 NI 4YNI 0 SION 9.Y 3.1A1-000M S150d 000FL20.0LSL onto "M MONO Orin'3JN3i AO ltOl1Y11Y15V13tl ONY 0YA09f3N 0000(LP61S2 0:90 "I WOt ,'q WOW'K 50 ONfA 1401,3 3914S010 AL31Y3 WW169945Z 0000 pYAe]ti ,-CYl1 ,.TitAS NI L OOd S3Ntl0 spouts-no O0FA IS "K 909081t "'FS 006D As SONINWM 318Y10313" 10t0031-1t53 oceo 0400004 0011643N,W/3'O'd 01Y/Z3015 909ZS1.1I52 WLFm 00455 Yls 110131TIXOLLY3833tlN0d 33 081S041 uses 11003dS 00(0160-L4Se 0900 „q 000r82 Mann OWD1 13 tN5'3L3tlON001N3W30 00Y11130 0IYtll 1YN011Y3tl030 005ZK0-115L MSEO .1100if 003084 :,1901 •,: not 0000015 .,,,gO( ,'NI NO1 LN3W3AYd i01YA0435 WB009-105L OMo •,93 Otl005 ::,:Y r.,'y(T 356Y70'L131Y13A3N t900009-105L am AE 0IN0VA ONM331415Ni f0001ET 15 0200 00000'y0 W it,,, a A0 tlYLy0I31EYMOV 000K9P900o5i 0:a0 .:M OOZ0011L '" "'rF it 'W et In SSIiin0000Z'POO'031L3N3511 VIVI A1MY5363M9SWtl015 Stbt0406054 Wf0 "40 00054YS ',lili in 98H Al '20 St YIO WOO)Moor'd3it'19NON3M1'MVO A1MYM563M35 WNOlS St2nt0'E05C 08Lo _,OS 0ogP101 III ,i I NT3 .,Oars 00006000 !r,IS ..115 3300110'13unoNN 50S 00(00020n 0920 'LI910 000W1Y , .'t05 NOY3 4-i3ivn 1311nO NM0050S 68t022B9p5Z p[m � � Al NI L3 3dld.N00 NMKOEnS Zi12t2F20,Z 0920 OB9009CYt I'll „'OS al NI 93dWd OLL5nd NIY!3V01s 9g01Z0-sass 09II4 •-'Yn 06000'SI ., OK MOOS rr,On Ni0313100NY 50M '3YYLN 16 S 0150540-5L OM 'OS 000001i onr500 -0 41 q'W et'Slid 30SM8LY3313113N031M0A1n3 9t0091,1.9103 OLIO •,9992i 00000'599 :,,0 at ,.,'H o9YM'txf d.:ft1 �� Y10'N1SC'3090-Ol00'gifydy SLOWW9l0e OK0 aaLVa'SLL ' N'lYi Inn Id St'ili0000U't'¢NIMAY 000000//00 WN 00000Yt2 IINM-Ms tl pMy -� NOYi Via fl TA SI'i330400h1'SNONdY 99JW{0914L 06b `I -"t� N.'tY3 •44 9Y'11a41N 1'Li<rpi 1WNYXi G INi61n'1Yn9313X.NM 1.1,1. Gan'Al-ct>0 Oslo q noon .,TL0 P AO • ✓'•tt^0Y lram.•.., w: �T` '1171090 Ono "PS warn WT4K In NS11 Iv TLN14010 Y9Yi iSPonr7Qf meta ''05 060p'Wa'2 -[ y.i TIHM'IYW NYIIMYN 10IN4M-000 nu) *VS OOOW3Yt GOBS N'Mi.Al Rent tnA ay 510Anot. 40WS19-1002 0010 .r0 40(651[ •COO "L10 Mnl ....,A...”T6 at05et9:1P0 a6t0 o•900006 ''•1L IM2'is N01 NY1d NSA CV i to notnni'f 1 corn•1YM3.64N1^Ntiti40 - 960012851EL ono 95 000NONYi 001't :1 AnFI 1�NA5r�'IN3WIn9'iNn1Y1N C00519tl XI9110 Wt000090EL O01 to lin nto 110K'WM I Noon"LIMP-WM LLIll00s0AT Win ,V aNM8L1 9 ®•w: l •`'. •,-..r: -CO •-Cs . I.Z. F•a :.. • • i ,Rf oLNW1T1 S��rt' N ono Not 3n4 I GN0.•I tlwIlnO: "OS omens S YLG9 . TWO AO • I•. 1� on in Mein I 3ry91 gran 13 i4915 n 4•,�. 1 >_r� Winn Monoa f " 9ft91 Wap6L91 A0 liNtlNr4'I 009519 i19414l16t unn-lb.. oaa4/M.IRti 0OCOC 400 tarn aBaI1B'WZ S ' t N9]'S YAP UYiN.K Y Y1VAT'i AWIC 1104dnt St99259501d app '. tetln 00069'0 S .:.I Ina .,I.. 69 es 000149n AO MOt0B00 V AA0M'O IRi1,411 54n0Nd1YAY003 OLWI�maa 0600 mess sesames 0W'2 Oafs 00YI 34:13Y LWI0104iYl01 3J1Md 31Yn cu. L[1CVW;lII AL1NM10 IanON188I1309 MerSIO 4W03otrtot2 0,00 SIMI ILL‘ 0'(tl Wy3MONNY 4Utld0.'N'!II Yd8KI1N ITtLi 'UN:WfI N d SSIN I 9 'ON.1800 L;Vd 71.11.3Yd 01,3090 13iYO 'WI`s6!I91WX'a0 pan p00r,)=3OIJY)11NO3 I owlid Pss11 stPlwLS WM:.A33rOSS I IL-SSTS-SO 011.1Vt[LV03 YON.LNSINAYd'1YLL0Yd 19'01-1ILG/i5ITt1'd,S 'ONL)2t03I 03101101003 NOLL7O9 L00IOO d031Ytti1,LSd Yf'00'pral.vm d0.Luo, r \ § § / < R Cii L9 } 0 9 p§ / \ \ C 0) 6 = f < a 0 tY / a # / % / f 0 \ X / \ . - } \ \ \ . z E % ( 0 m © - ` , 2 ] [ § \ 232 R ƒ ec 0 00 < k 0 < 0 Q G / k / i j Co § \ < j < 4 & \ - z » § ) 0 < 2 a } >. ! 3 * } a 1.1 / : 0 A �� < { / Cr) . Al k } \ 2 m m _ CI CO CO w ) \ c a = k C _ \ m E _ ±> < b > § ° 7 AECOM Invoice • ft� 4;�v G�GiN�cRS Invoice To: Date: June 1, 2012 Mr. Eric Thorson Project Number: 60236731 City of Waterloo 715 Mulberry Street Invoice No: 37241687 Waterloo, Iowa 50703 Your Authorization: Professional Services Agreement Dated October 17, 2011 Dry Run Creek Study Liberty Park to Outlet at Cedar River Waterloo, Iowa Progress Billing: April 14, 2012, through May 25, 2012 Classification Hours Amount Senior Professional 60.0 $10,968.56 Project Professional 89.5 10,008.82 Staff Professional 64.0 6,241.96 Professional 221.75 17,082.24 Project Support 8.0 648.44 Direct Expenses 0.00 Total Costs to Date $44,950.02 Less Previous Billing 41,970.01 TOTAL AMOUNT DUE $2,980.01 / 74'// /F4y L:\work\ADMIN\INVOICE\WatDryRunCreekStudy.doc Remit To: AECOM • P.O.Box 1497 • Waterloo,Iowa 50704-1497 501 Sycamore Street,Suite 222 • Waterloo,Iowa 50703 • (319)232-6531 • Fax:(319)232-0271 MARIA ARMSTRONG From: CHERYL HUDDLESTON Sent: Monday, June 18, 2012 4:23 PM To: MARIA ARMSTRONG I need a copy of Treloar's Committee Communication on his request to make three appmts to Fire Lieutenant- should have printed before I deleted my packet - did not realize their wasn't a copy in my mail. Thanks. Cheryl Huddleston, SPHR Human Resources Manager City of Waterloo 620 Mulberry St Waterloo IA 50703 319-291-4522#3375 6/20/2012 MARIA ARMSTRONG From: MICHELLE WEIDNER Sent: Monday, June 18, 2012 7:58 AM To: MARIA ARMSTRONG Cc: SUZY SCHARES Subject: FW: Agenda Items Importance: High Hi Maria, I realized when reviewing the council packet that item#21 is a duplicate of item # 18. Item#21 can be deleted. I double- checked and don't think I have another item that we need to do for NE Site. Re: #29 - it wasn't changed to reflect the amount to pay. The fees are mentioned in the third paragraph from the bottom of the council communication. Michelle Original Message From: MICHELLE WEIDNER Sent: Thursday, June 14, 2012 12:58 PM To: MARIA ARMSTRONG Cc: SUZY SCHARES Subject: Agenda Items Importance: High Hi Maria, Would you please look at items 19 and 21 -they both say they're for San Marnan. One should be for Northeast Site. I hope I didn't give you two copies of the same one, but that would be easy to do. Please double-check that. I know I need one for each. Item 29 - Planning needs to give you the amount we're paying INRCOG in this item -we're approving the agreement to write the grant, so that's more important than the amount of the grant application. Michelle 1 MARIA ARMSTRONG From: TRACIA ROSS Sent: Wednesday, June 13, 2012 9:28 AM To: MARIA ARMSTRONG; SUZY SCHARES Subject: 6/18/12 agenda items Also have a few bonds. Tracia Ross Secretary City of Waterloo Engineering 715 Mulberry Street Waterloo,IA 50703 Ph: 319-291-4312 Fax: 319-291-4262 6/13/2012 Council Schedule wfr Si' 2new 3n*sY".e '.G3htat� :^ .»s Date Meeting Requested Requested By Topic Thursday, June 7, 2012 8:00 a.m. 'Work Session Monday, June 18, 2012 9:00 a.m. Department Head Meeting 4:50 p.m. Human Resources 4:55 p.m. Boards & Commissions 5:00 p.m. Finance Committee 5:30 p.m. Council Meeting Council Work Session June 14, 2012 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed. 1. Discussion of weekly council agenda Motion to approve agenda for Monday,June 18, 2012, as discussed. Adjourn Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Human Resource Committee Meeting: June 18, 2012 Prepared: une 11 201 Dept. Head Signature: # of Attachments: SUBJECT: PROMOTE LIEUTENANTS Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Permission to promote three Lieutenants to fill open positions Summary Statement: Until these positions are filled we are required to pay out of rank pay to firefighters on the list to meet contractual obligations. Expenditure Required Source of Funds- Budgeted positions from Line Item: 010-12-1400-1111 Policy Issue Alternative Background Information: These positions are to fill vacancies created by the promotion of Lt. Carr to Training Officer, Lt Reninger to Captain of A Shift and the retirement of Lt.Jeff Freshwater. HUMAN RESOURCES COMMITTEE 4:50 p.m.Monday,June 18,2012 City Council Chambers 715 Mulberry Street Waterloo,Iowa 50703 Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 1. Request from Chief of Fire Services for approval to make three appointments to Fire Lieutenant from a current Civil Service list. Adjournment Suzy Schares City Clerk BOARDS AND COMMISSIONS June 18, 2012 4:55 p.m. Council Chambers Roll Call: Members: Chairperson David Jones Steve Schmitt Carolyn Cole Approval of Agenda, as proposed. 1. Motion to receive and file Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration New or Re- Date Appointment Sharon Droste MET Transit Board June 30,2015 New Appointment Lon Kammeyer MET Transit Board June 30,2015 New Appointment Erin Schmitz MET Transit Board June 30,2015 New Appointment Ivy Hagedorn Library Board of Trustees June 30,2018 New Appointment ADJOURNMENT Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Committee Meeting: June 18, 2012 Prepared: June 13, 2012 Dept. Head Signature: P # of Attachments: 0 l'v SUBJECT: MET Transit Board member appointments (3). Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Appoint the following to their first terms, effective 7/1/12 through 6/30/15, Sharon Droste (replaces Steve Abbott) Lon Kammeyer (replaces Jack Good) Erin Schmitz (replaces Pat Becker) RECEIVED MAY 24_1012 CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION Date: 3 a3—la I, 5h3mi , request to be appointed to (state preference): (Name) 1. n16'T 7 4Nsir %a4eD 2. Home Phone: 3 1 9 Q.35-Owe' Cell Phone:3/9-a?6373V Work Phone: ieef'j/"eR' Home Address 9/3 Reza' iOd er/oe 567(2. 3 Zipcode Employer /'/i/ee' Title Employer Address Zipcode How long have you resided in Waterloo? a///77,y 114 years List current membership in organizations and offices held: EvC:fiap9P C/u6 2- ' (6esiddeaf Prey dens-icleef"rnerous r'am0l;41fe cha irs)) /lea r flat' 2 Is frief gixehaalye C/kh r e/ sicte41 Pirsi.ten/-ekc/. oit -ys{afcs)f PEP -C/61-Prgz LC) I am available for meetings: alp moon vening I am available to serve on a Board/Commission the entire year: 'e No (check below) Sprang Summer Fall Winter All Seasons Briefly explain your qualifications for appointment to a designated Board/Commission: g Additional information and comments that may not be evident from information already on this form: 4i r ✓c�f� Y1�1C A References (include phone numbers): M?//j� 1 1 te<�! 7 291,664.ziev /��, �it� '/ 35 76 6 f' I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from date above. s?, fl gnature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 0ero3/201D FAX 291-4286; PHONE 291-4301. CITY OF WATERLOO, IOWA RECEIVED AUG 2 9 2Q11 BOARDS & COMMISSIONS APPLICATION Date: 2 q {taw` Za 11 , request to be appointed to (state preference): (Name) 1./je_t /r74,4s '. �1nc / 2. Home Phone: 3/y-233-�3�a Cell Phone: .3/y-z3i ,6 -2 WorkPhone: _ Home Address 8yg j�4,vsor Sf Zipcode Employer .z „,/ Title Employer Address • Zipcode How long have you resided in Waterloo? S-`i years List current membership in organizations_and offices held: Con[s)r ?q /4.H�,a4 C:44.dec./, 8/ ' v/t' cfr ,ffo c.(,'A, I am•.available:for meetings: A.M. 5g P.M. 2 Noon 2 Evenings , t : I am available to serve on a Board/Commission the entire year: N Yes ❑ No (check below) ❑ Spring:...: ..❑.Summer ❑ Fall ❑Winter. AII Seasons • . : Briefily 'explain your qualifications for appointment to a designated Board/6ammissien: 1 vg, hrorc,•' ae0-6,4•45,9.- 6rs cP:Irzr frie Tf47/2-517L, safk s/DYr eXeE eA ri,o. I C� �or'/ .---- V �'e 90 u ' • 5 PP' 711 rn 1 tae 1 )L • 'G �'raM 5 °tr7��'f ✓. LGould APIp cc,; l /e.ss GX{q�{� €rp_,Si;oi 44, peii,Se-:tal lie6Ide.5 Additionalinformation and comments that may not be evident from information already-on this form: - • • References (include phone numbers): J`f7e_y 4 6o7f .'/9 ,27 n J �.,(1 3/f .33--72d 'rY/ , i1-2 3-10 6 I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from date above, Signatur (-fig/-Iv �.r{ RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 // oemsrzoio FAX 291-4286;. PHONE 291-4301. RECEIVED JUN 12 2082 CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION Date: (...tt �� I, cA� fv\ , request to be appointed to (state preference): � (Name) �` 1. i� 1(`c.4rNSil o,ti. .) 2. Home Phone: - -kt CellPhone:74g S I .+ Work Phone: Home Address 14(Ta (a)1\() )cfl...kerACnjl tiO# Zipcodesargo.' Employer S Title Q ep, 1 (3 0 L Cti‘C,, Q_ Employer Address(0�Sr {-prryQ-- Zipcode SO70 J �~v How long have you resided in Waterloo? (Q,S years List current membership in organizations and offices held: r Soo: e cud 4 I am available for meetings: A.M) efilt 415 Evening OCcO-D( .R,uc) I am available to serve on a Board/Commission the en re year: No(check • below) Spring Summer Fall Winter All Seasons Briefly explain your qualifications for appointment to a designated Board/Commission: 3c \ %C\A\_ Cioe4 c Additional information and comments that may not be evident from information already on this form: 3c c • czP o Q�i�Y,Rln4 �� CrY1 vq � �Stti.r4 E1 Q�akr`ss.s .fc . Cam .Opp .01 tV.(. ba kit)AIM UmtryktuAlIT References (include phone numbers) q L C/v\ - ( \C) I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from date above. Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 0em312010 FAX 291-4286; PHONE 291-4301. CITY OF WATERLOO Council/Committee Communication Council Meeting: June 18, 2012 Prepared: June 13, 2012 Dept. Head Signature: V thi.9c, J # of Attachments: I SUBJECT: Appointment of Ivy Hagedorn to first, six-year term to the Library Board of Trustees. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: • Ms. Hagedorn's term will run 7/1/12 through 6/30/18. RECEIVED MAR 1 LUIi CITY OF WATERLOO, IOWA BOARDS& COMMISSIONS APPLICATION Date: 3 -C/I �r I, ziq., C,1`/� , request to be appointed to (state preference): (N e) /}/l 1. Li6/Y1_^!� syz4 U,2. C Urrz_ �42/f,;s � ),ryin Si6/L Home Phone: Z97 3 Cell Phone: coo.-(541,5 Work Phone: Home Address j ,6. h3 kr R, e Zipcode L9-27,77/ Employer !7 eki'r^ee Title Employer Address Zipcode How long have you resided in Waterloo? // years egyet-Le_ Mz.J List current membership in organizations and offices held: I am available for meetings: 6.5,x).6 venin I am available to serve on a Board/Commission the entire year: No(check below) Spring Summer Fall Winter CAII Seasons Briefly explain your qualifications for appointment to a designated Board/Commission: L 6 . Additional information and comments that may not be evident from information already on this form: xs /ail_ L.F� - 4i J)/ (5 9 y 0.4 References (include phone numbers): 7,191- d% 3- . au_ I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from date above. Sig turf RETURN TO MAYOR'S OFFICE, 715 MULBERRY SddT., WATERLOO, IA 50703 +o FAX 291-4286; PHONE 291-4301. FINANCE COMMITTEE June 11, 2012 5:05 p.m. Council Chambers Members present: Cole, Schmitt. Absent: Hart. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of June 4, 2012, as proposed, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Aric Schroeder, City Planner Blue Zones Institute Des Moines, June 25- $185.00 Iowa 26, 2012 Steve Jordan, Fire Marshal Arson Investigation Ames, Iowa March 5-9, $1,232.20 2012; March 12- Investigator Saunders 2012 International Scottsdale, Sep mtber $1,565.50 Outlaw Motorcycle Arizona 8-14, 2012 Gang Investigator Association Conference Material Witness Waterloo, May 8, $138.22 Iowa 2012 Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt to award and execute contract to August Enterprises, LLC in the amount of$2,250.00 for Asbestos Survey for five (5) Structures: 311 Adams Street, 426 Adams Street, 425 Almond Street, 523 Dawson Street and 109 Oneida Street—Submitted by Rudy D. Jones, Community Development Director, be authorized. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the request for the following pre-authorizations to expend over $1,000.00, be approved. Pre-Authorizations to Expend over$1,000.00 Dept. Amount+Est. S/H Expenditure Building/Maintenance $3,110.72 Install shelving in vaults at City Hall Central Garage $3,192.99 Replacement office furniture Culture & Arts $3,038.00 Vinyl banners for RiverLoop Amphitheatre and Arts Mall Fire $1,984.25 HazMat Boots Human Rights $2,700.00 Radio advertising Leisure Services $1,620.00 Jerseys and caps for Optimist baseball and softball programs Leisure Services $3,121.96 Moveable lifeguard chair Leisure Services $17,700.00 Professional services for field reconstruction for Diamond #4 Cedar River Youth Sports Complex )11010 )(1?0 saregos Azns •pa?ztt3 uo?loyg •omd, :saAy •urd Zi:S It paurnofpt aq 2u?laatu aql let?1 aio0 papuooas `;l?uzgos Cq panotu StM I? `aall?unuoo aql arojaq ssau?snq zaglrJ ou gI?M •paUreo uoIlow •omi :saX •itnorddt roi ?punoo ?In3 agl of paprtnnroj put panorddt put aig uo paatid `pan?aoar oq `86.8Z6`699`I$30 lunoure aql u? `Z?OZ `II aunt paltp `lrodag aoionui aigt,Ced slun000y u? paureluoo se luaut,Ctd sitig Itt?I II? gOS iq papuooas `aio0 Cq panoN •paurto uotlow •oMj :so/Cy azempteq put su?eg0 Sv'LZS`I$ suor tradO ogjtr,L sptaq pazuoloagar put lured fur jretu iflp lst3 moiiaJC put alum 06'S6Z`SZ$ suotltradO own' 00'SI$ lutitas raieas 3i°trD + Oi'ZOL`8$ hails £itl3 10j aaj 30IAJOs preor?t put auotidaial itIuI?ao uoz?raA Z6'I bi`9i$ 001IOd 00'09$ 81.1?lg811 QH'J Itnp TTM pia?qs OilsitltH + 00.986`1$ aO?iod )fired UtA?tins It alarOuoO anotuar of luautdmba put atu?,L 00'000`01$ saotnras ams?a7 Z a9td ZIOZ `i I °Mir 041.jurtuo0 OOUtUTd FINANCE COMMITTEE June 18,2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda,as proposed. Approval of Minutes of June 11,2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed 1. Amanda Kunce, Leisure Blue Zones Institute Des Moines, June 25- $155.00 Services Intern Iowa 26,2012 2. Officer Copp Basic SRO Lyons, July 29- $1,473.00 Certification Class Illinois August 3, 2012 3. Brian Rath,Treatment Annual Bob Black Cedar July 30, $135.00 Operator Supervisor Wastewater Rapids,Iowa 2012 Conference 4. Pat Treloar, Chief of Fire Multi Alarm Incidents Emmitsburg, July 20- $133.82 Services Maryland 28,2012 5. Steve Jordan,Fire Marshal R222-Principals of Fire Emmitsburg, September $240.48 Protection: Structures Maryland 22- and Systems October 6, 2012 6. Aric Schroeder,City Planner Blue Zones Institute Des Moines, June 25- $205.00 Iowa 26,2012 7. Carl Reninger,Fire Lieutenant Communications for Emmitsburg, July 8-20, $234.48 Emergency Services Maryland 2012 Success 8. Forestry Crew ACRT Inc. Line Waterloo, N/A $467.68 Clearance Manual and Iowa certification tests 9. Recommendation to award bid to Dick Witham Ford for the purchase of one (1) 2012 Cargo Van for the Center of the Arts—Submitted by Mark Rice, Public Works Director. 10. Recommendation to award bid to Ed Stivers Ford for the purchase of one (1) 2013 Ford Explorer for the Fire Department—Submitted by Mark Rice, Public Works Director. t i 11. Recommendation to award bid to Bill Colwell Ford for the purchase of one (1) 2013 Ford Interceptor Utility for the Police Department—Submitted by Mark Rice, Public Works Director. 12. Pre Authorizations to Expend over$1,000.00 Dept. Amount+Est Expenditure p S/H Airport $2,800.00 Cleaning the carpets in the terminal Airport $4,830.00 Modify existing maintenance shop door for new Snow Removal Equipment Airport $22,434.00 Paint Runway 6/24 markings in accordance with FAA requirements Building/Maintenance $5,000.00 Pool chemicals for Gates & Byrnes pools Building/Maintenance $1,000.00 Fire sprinkler system review; fire alarm review for Allen College addition Clerk/Finance $1,520.96 Five-year lease on an IM480 Hasler Postage Machine Community $6,000.00 8 hour lead abatement refresher course and 4 hour Development lead safe renovator class Fire $3,500.00 Physicals for new recruits Leisure Services $1,600.00 Trophies and medals for participants in youth baseball and softball programs Leisure Services $25,000.00 Labor and material to repair damage to equipment at skate park at Cedar River Exchange Park Leisure Services $7,700.00 Approximately 150 tons of USGA#2 top dressing sand for golf courses Leisure Services $1,042.40+ 4 pieces of tempered glass shielding for Young Arena $295.00 Leisure Services $1,105.00 + Theater pop popcorn machine $100.00 Leisure Services $6,000.00 Labor and materials to repair trip hazards and settling of pavers at Riverloop Expo Plaza MIS $1,045.00 Telephone voicemail system emergency repairs Waste Management $4,66430+ Kenwood trunking radios and installation Services $75.00 BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED (2/0 5 1 4 )0 (j1�; TRAVEL REQUEST FYAG%r� BUDGETED .z1,:2`/G'•0i CITY OF WATERLOO EXPENDED YTD 7 03 THIS REQUEST /D ,p0 LEFT AFTER THIS REQUEST 6 — DATE 2-22 1 Z)/ L Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Amanda Kunce, Leisure Services Intern June 25-26 NAME OF CLASS/MEETING: DESTINATION: Des Moines, Iowa Blue Zones Institute DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 25, 2012 June 26 2012 June 25-26 PURPOSE OF TRAVEL/TRAINING: This Institute is sponsored by Wellmarlc and Healthways and attendance is required for communities given the Blue Zone designation. --WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO -.METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4100-1346 127.50 LODGING TAXI x GRANT REIMBURSABLE 27.50 MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 155.00 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF DEPARTMENT MAYOR __©ATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY 010-11-1160-1532 TRAVEL REQUEST 11PRO-DARE & CITY OF WATERLOO LINE ITEM USED 010-11-1100-1346 FY _13_ BUDGETED 40'i 3/1 - /53 y EXPENDED YTD THIS REQUEST / 75 LEFT AFTER THIS REQUEST 1 �% DATC 7 a G k ; NAME(S)AND POSITION(S): DATE: Original-Clerk/Finance Copy-Department Officer Jeremy Copp Jure 7,P0�f NAME OF CLASS/ MEETING: DESTINATION: Lyons, Illinois. Basic SRO Certification Class DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: July 29,2012 August 3, 2012 July 30-Aug 3,2012 PURPOSE OF TRAVEL: This course will certify Officer Copp as a School Resource Officer and train him in three major areas: functioning as a police officer in a school setting, working as a resource and problem solver and the development of teaching skills. Attendees will be given a working knowledge of the school resource officer concept and how to establish a lasting partnership with their schools.A city vehicle will be needed for transportation to the training Center. The funds for this training will be paid out of the Dare Fund and the travel training line. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100-1346 625.00 LODGING TAXI x GRANT REIMBURSABLE 248.00 MEALS PARKING YES NO 500.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 100.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1473.00 TOTAL: $ 1473.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR - DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 5'26) /c( r .% /.&V-Li TRAVEL REQUEST Fv. ,/ BUDGETED :;16Uo.d(' CITY OF WATERLOO EXPENDED YTD THIS REQUEST /2,57C:el LEFT AFTER THIS REQUEST /ID/.;.G_ DATE Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: Brian Rath— Treatment Operator Supervisor 6/11/2012 NAME OF CLASS/MEETING: DESTINATION: DEPARTURE POINT Annual Bob Black Wastewater Conference IF NOT WATERLOO: Kirkwood Community College Cedar Rapids, IA 52406 DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: Monday July 30th 2012 zal PURPOSE OF TRAVEL: Ceu's Waste Water Operator certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: BUDGET LINE ITEM: 520 14 5200 1346 LODGING TAXI GRANT REIMBURSABLE MEALS PARKING YES NO $135.00 REGISTRATION AIRFARE REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 135.00 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO /(-7 PAR�NT HEAD MAYOR (>7 4/ Z- DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED r_"'ie f2 l`gi20 i3L6, TRAVEL REQUEST FY2dr3 BUDGETED 4;276)0./10 CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 6 DATE i,: . / -/3 :,.uy2- NAME(S) AND POSITION(S): DATE: o, y„.I elr, avr Pat Treloar, Chief of Fire Services June 12, 2012 NAME OF CLASS/ MEETING: DESTINATION: Emmitsburg, MD MULTI ALARM INCIDENTS DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: July 20, 2012 July 28, 2012 July 22-27, 2012 PURPOSE OF TRAVEL: Attend R297: CMD/CTRL.DCSN.MKG MULTI ALARM INCD CLASS IN EMMITSBURG, MD. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: LODGING TAXI x GRANT REIMBURSABLE $133.82 MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ $133.82 TOTAL: $ PER PERSON TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESS RY AND BENEFICIAL TO THE CITY OF WAT LO DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED ,: , 2 %V""e,, /-/6_ TRAVEL REQUEST FY. 4/3 BUDGETED r. CITY OF WATERLOO EXPENDED YTD 13 b THIS REQUEST Z •f LEFT AFTER THIS REQUEST DATE (;. /3- i Original-Clerk/Finance `Copy- Department NAME(S)AND POSITION(S): Date: Steve Jordan, Fire Marshal June 12, 2012 NAME OF CLASS/ MEETING: . DESTINATION: Emmitsburg, MA R222- Principals of Fire Protection: Structures and Systems DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: September 22, 2012 October 6, 2012 Sept. 24 to Oct. 5, 2012 PURPOSE OF TRAVEL: Attend Principals of Fire Protection: Structures and Systems Class. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: LODGING TAXI x GRANT REIMBURSABLE 240.48 MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 240.48 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AN ECESSARY AND BENEFICIAL TO THE CITY OF WATERL't5 ) DEPARTMENT D MAYOR a R)!\-ffiared Goodies\Forms\Travel Request Form January 2010 DATE FINANCE DEPT. STAFF ONLY/ LINE ITEM USED 77O cJ 3 5 C/OO TRAVEL REQUEST FY2L;L2.BUDGETED CITY OF WATERLOO EXPENDED YTD /ir,^,3 2 AMENDED * THIS REQUEST /i c0 LEFT AFTER THIS REQUEST 7; (; g DATE '?;7a-' It-f47'2;'/ Original-Clerk/Finance Copy-Department NAME(S)AND POSITION(S): DATE: Aric Schroeder, City Planner May 31, 2012 NAME OF CLASS/MEETING: DESTINATION: Des Moines Blue Zones Institute DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING: June 25, 2012 June 26, 2012 June 25-26, 2012 PURPOSE OF TRAVEL/TRAINING: To attend the Blue Zone Institute WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-03-8400-1346 $135.00 LODGING TAXI X GRANT REIMBURSABLE $50.00 MEALS 20.00* PARKING YES NO 0 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 205.00 TOTAL: $ 205.00 PER PERSON `amended to include parking I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AN L TO THE CITY OF WATERLOO DEPART NT HEAD - MAYOR 6, /4 j2- DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED .y7 i2 /$D(% /3'i TRAVEL REQUEST FY- %'L; BUDGETED J7cL � CITY OF WATERLOO EXPENDED YTD THIS REQUEST r?;3 il. ca LEFT AFTER THIS REQUEST NAME(S) AND POSITIONS): DATE: DA I t .7;�� -i< x. Original-Clerk/Finance Copy- Department Carl Reninger June 14, 2012 NAME OF CLASS/ MEETING: DESTINATION: Emmitsburg, MD Communications for Emergency Services Success DEPARTURE POINT IF NOT WATERLOO: Cedar Rapids Airport DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: July 8, 2012 July 20, 2012 July 9-19, 2012 PURPOSE OF TRAVEL: Attend R107 Communications for Emergency Services Success class in Emmitsburg, MA at the National Emergency Training Center. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 2013 Budget BUDGET LINE ITEM: 010-12-1400-1346 LODGING TAXI x GRANT REIMBURSABLE 234.48 MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 234.48 TOTAL: $ 0 PER PERSON All other cost covered by Stipend monies. I BELIEVE THIS TRIP SERVES A PUBLIC-R-URPOSE I APPROVE THIS TRAVEL REQUEST AND'IS NECESSARY-AND BENEFICIAL TO,THE di-FY OF WATERLOO �p ,gig pEPAIEVT HEAD MAYOR ( DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED No f =tlL't l /.We: TRAVEL REQUEST Fv; L%BUDGETED �tc.o? v[G CITY OF WATERLOO EXPENDED YTD THIS REQUEST 416 Z� LEFT AFTER THIS REQUEST DATE j'?, /5 'hV,2 Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Forestry Crew 6/13/2012 NAME OF CLASS I MEETING: DESTINATION: 1101 Campbell Avenue ACRT Inc. Line Clearance Manual and certification tests DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: N/A N/A N/A PURPOSE OF TRAVEL/TRAINING: Forestry is required to be certified to trim trees within the 10-foot safety zone of power lines. The training manual is purchased for employees to learn and study. The certification tests are also purchased. This is OSHA required training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4100-1346 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO $467.68 for 1 manual, 5 tests and TOTAL FOR ALL: $ freight TOTAL: $ 93.54 PER PERSON -I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY QE 1lUAT700 1 1JEPARTIIIt€NT / MAYOR e R4. cared Goodies\Forms\Travel Request Form January 2010 DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: June 18, 2012 Prepared:June 12, 2012 Dept. Head Signature: #of Attachments: SUBJECT: Recommend Award of Bid to Dick Witham Ford for the purchase of one (1) 2012 Cargo Van for the Center of the Arts Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: CIP Budgeted Expenditure Required: $30,999. Source of Funds: 410-26-4205-2117 Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2012 Cargo Van are: Witham Auto Center Waterloo, IA $30,999 Bill Colwell Ford Hudson, IA No Bid Stivers Ford Waukee, IA No Bid Woodhouse Ford Blair, NE No Bid CITY OF WATERLOO Committee Communication Finance Committee Meeting: June 18, 2012 Prepared: June 12, 2012 Dept. Head Signature: #of Attachments: SUBJECT: Recommend Award of Bid to Ed Stivers Ford for the purchase of one (11 2013 Ford Explorer for the Fire Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: CIP Budgeted Expenditure Required: $23,911. Source of Funds: 410-12-1400-2152 Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2013 Ford Explorer are: Witham Auto Center Waterloo, IA $25,452.00 Bill Colwell Ford Hudson, IA $25,241.00 Stivers Ford Waukee, IA $23,911.00 Courtesy Ford Davenport, IA $25,561.72 CITY OF WATERLOO Committee Communication Finance Committee Meeting: June 18, 2012 Prepared:June 12, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Recommend Award of Bid to Bill Colwell Ford for the purchase of one (1) 2013 Ford Interceptor Utility for the Police Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: CIP Budgeted Expenditure Required: $25,442. Source of Funds: 411-11-1100-2117 Policy Issue: NA Alternative: NA Background Information: Bids received for one(1) 2013 Ford Interceptor Utility are: Witham Auto Center Waterloo, IA No Bid Bill Colwell Ford Hudson, IA $25,442. Stivers Ford Waukee, IA $25,693. Courtesy Ford Davenport, IA $25,762.72 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ up to 2,800 plus est. shipping costs of $ to pay for or purchase cleaning the carpets in the terminal This purchase or expenditure is being made because: regular cleaning extends the useful life of the carpet Vendor selected for this purchase: Stanley Steemer n Bids or written quotes were taken on this purchase, as follows: Stanley Steemer .13 per sq ft Hambly & Sons .14 per sq ft Servicemaster by Harris - unresponsive Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Sewer Sanitation riBonds n Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010 29 7700 1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 125,000.00 and the current available balance is $ -2 1-35-6& c Respectfully submitted, `(Signature De - T%'or Designee) 'Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Carpet Cleaning 2012.xls(Mar 2010) • City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 4,830.00 plus est. shipping costs of $ to pay for or purchase modify existing maintenance shop door for new Snow Removal Equipment' This purchase or expenditure is being made because: current 12' clearance is not enough for new snow plow truck Vendor selected for this purchase: Dan's Overhead Doors & More X Bids or written quotes were taken on this purchase, as follows: Dan's Overhead Doors & More $4,830 Overhead Door Company of Waterloo $6,499 Christie Door Company $7,959 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Sewer n Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010 29 7700 1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 125,000(after amendment and the current available balance is ) Respectfully submitted, /1/ 12_ • , ature Dept. He esignee) ate (Signature Finance Dept. Review) Date K:lshared goodies\forms\Maint Shop Door(Mar 2010) City Clerk Use Only Finance Committee . Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 22,434.00 plus est. shipping costs of $ to pay for or purchase Paint Runway 6/24 markings in accordance with FAA requirements. This purchase or expenditure is being made because: Runway 6/24 markings are in very poor condition and must be maintained to meet FAA safwety standards. Vendor selected for this purchase: PinPoint Striping X Bids or written quotes were taken on this purchase, as follows: PinPoint Striping $22,434.00 Laser Line Striping $22,720.00 A-Line Striping $22,985.22 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund I I Road Use Tax n Sewer n Sanitation riBonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010 29 7700 1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 125,000.00 4- 5C,( ); and the current available balance is $ :Je/3 g c- Respectfully submitted, �/ 1 I �� W/7//� /( )<(''k��1lA/�--' /l. L .i'Y1L ( . 6 i:3 )6T� ignature De ie Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Runway Painting June 12(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Pool chemicals for Gates & Byrnes pools Vendor selected for this purchase: Pool Tech nBids or written quotes were taken on this purchase, as follows: pi: Bids or quotes were not taken on this purchase because: Pool Tech has been one of our providers for pool chemicals Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 010-22-8800-1513 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 'lc,> ;(' and the current available balance is $ /0 L/77 - Respectfully submitted, `ems- _��/� 6(Signature Dep . or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Fire Sprinkler System Review; Fire Alarm Review for Allen College Addition Vendor selected for this purchase: Lund Fire Protection Bids or written quotes were taken on this purchase, as follows: �X Bids or quotes were not taken on this purchase because: City has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Li Sewer pi Sanitation nBonds ri Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: Oh v?2 6,7 //;QC) (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 610 and the current available balance is $ 7O, (.)(2' Respectfully submitted, (46— (SighattedDept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 1,520.96 plus est. shipping costs of $ 0.00 to pay for or purchase a five-year lease on an IM480 Hasler Postage Machine This purchase or expenditure is being made because: The current postage machine's five-year lease will expire the end of June. Vendor selected for this purchase: Copy Systems Inc. X Bids or written quotes were taken on this purchase, as follows: Copy Systems Inc. - $1,520.96 per year Pitney Bowes - $2,256.00 per year Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund I-I Road Use Tax Sewer [ Sanitation nBonds Ii Federal/other grants I I Other(specify) This expenditure is to be coded to the following budget line-item: 010-03-8400-1343 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 22,000.00 °"-- and the current available balance is $ 1-0 7 75-1-03 .53 Respectfully submitted, (Signature Tept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) HASLER Mai(Firtance Lease Agreement 1i••�1 For use with all Hasler Products Dealer Number Dealer Name Phone Number Date Submitted 5073000 Copy Systems,Inc. (515)262-2100 Section(A)Billing Information Section(B)Installation Information(if different from billing intonation) City of Waterloo City of Waterloo Company Name(Full Legal Name) Company Name(Full Legal Name) DBA DBA Mailing Address 715 Mulberry Street Installation Address 715 Mulberry Street City State Zip+4 Waterloo IA 50703 City State Zip+4 Waterloo IA 50703 County Black Hawk County Black Hawk Contact Name Carol Failor Contact Name Carol Failor Email Address Email Address Phone Number (319)291.4323 Phone Number (319)291-4323 Fax Number Fax Number Purchase Order* Main Post Office Zip+4 ❑Tax Exempt?(Exemption Certificate is required if Yes) ❑Use my existing TMS Account Number Section(C)Products Quantity Model/Part Number Description 1 IM480ERR IM480 e-RR activation&starter kit w/bc scanner.Inc e-RR SW&Rate File w/200 eDeVSig&500 eCert 1 IM480DWP30 IM480 Base w/Mixed Size Feeder,Sealer Drop Tray,Ink Cartridge,LAN Cable,IMDWP4&IMWP30 Section(F)Services(check all that apply) ID Hasler iMeter""/Postage Meter Rental ❑✓ TotalFunds Postage Management •"Download now,Pay later options for commercial postage Section(D)Payment Information El Online Advantage Number of Monthly Payment(Plus •MyAccount online postage account and postage usage monitoring Months applicable taxes) Billing frequency •Ink cartridge re-order email alerts,remote diagnostics and software checks El First 60 $380.24 Quarterly Online Postal Rates iMeterTM App •Automatic electronic LISPS Postal Rates P.Fees ❑ Online Postal Fzpense Management iMeterTM App •Online reporting to monitor,track and control postage expenditures ❑ Online LISPS®E-Services iMeter° App •Discounted electronic Confirmation Services Section(E)ACH Direct Debit(for lease payments only) •online delivery tracking and delivery status email updates Bank Name ❑J Online E-Services with Electronic Return Receipt'Meter"App Bank Contact Name •USPS°Services with electronic signature proof of receipt O Rate Change Protection Contract(for external scales only) Bank Routing Number Bank Account Number ❑ SoftwareCare/Software Advantage(for shipping&accounting applications) • Maintenance(Provided by your authorized Hasler dealer) Please attach a blank voided check.Deposit slips not accepted. Section(G)Approval This document consists of a Product Lease("Lease')with MailFinance Inc.;and/or a Postage Meter Rental Agreement("Rental Agreement)and an Online Services and Software Agreement with Neopost USA Inc.;and a TotalFunds Account Agreement with Mailroom Finance,Inc.Your signature constitutes an offer to enter into the Lease and,if applicable,the other agreements,and acknowledges that you have received,read,and agree to all applicable Neopost USA Terms(versions D-03-11),which are also available at httpJ/www.neopostinc.com/lerms/Dealer-Lease-03-11.pdf,and that you are authorized to sign the agreements on behalf of the customer identified above.The applicable agreements will become binding on the companies identified above only after an authorized individual accepts your offer by signing below,or when the equipment is shipped to you. Authorized Signature Date Print Name and Title MailFinance Accepted By&Date Accepted MailFinance,478 Wheelers Farms Rd,Milford CT 06461 MF-H-LeaseAgrmt-20110311 (PF) Copy Systems Quotation/ Sales Order k 3... .. Inc. 250 12i°Ave Ste 240 (This is not an invoice) Coralville,IA 52241 (319)354-6961 Fax:(319)354-7009 Date: Tuesday, May 29, 2012 Account#: Account#: Bill to: City Of Waterloo Ship to: Same 715 Mulberry St Waterloo, IA 50703 Contact: Carol Failor Contact: Phone#: (319)291-4323 Phone#: Fax#: (319)291-4571 Fax#: Delivery Date: Terms: Purchase Order#: Item Number Serial Number Description Price IM480 Base w/mixed size feeder sealer drop tray,dynamic weighing platform,301b weiphinp platform IM480E-RR Electronic Return Receipt,Scanner,500 cert.labels 60 month lease Includes:new machine,meter rental,rate protection,& &maintenance. Ink cartridge-$222.00 per cartridge,28,000 imprints Meter tape-$26.00 box of 300 Trade-in Model#: Trade-in Serial #: Final Meter Read of Trade-in: Sub Total Beginning Meter Read of New Copier: Tax Total This Quote is Valid till 6/31/2012 Down Payment Required Initials Special Instructions: Salesman# Salesman Signature Customer Signature Rev.Date: 1 Jul 2009 Co Systems I■ ®Ce ,— Power/Network Guidelines We at Copy Systems, Inc are dedicated to do everything possible to insure that the office equipment we sell and service performs to its full potential. In order to adhere to the manufacturers specifications for electrical requirements, and to insure proper operation and reliability, Copy Systems, Inc requires that the following manufacturers electrical requirements be met for all HVC copiers and color copiers/printers. (Check all that apply) zi Dedicated electrical service • NEMA 5-20R 20 amp outlet Copy Systems will not be able to install your equipment until these electrical requirements are , satisfied. Furthermore, a good quality surge protector is highly recommended, and is required if the equipment will be covered on a maintenance agreement. Copy Systems, Inc has an excellent line of , manufacturer recommended surge protectors available for your consideration Surge protectors must meet the following requirements: o Underwriters Laboratory listing of 1449. This code means that the surge protector is rated as a Transient Voltage Surge Suppressor, and not just an extension cord. ❑ Sign Wave Tracking technology must be utilized. This is much more effective than Envelope clamping technology. If you are going to use the copier as a printer from your network,we highly recommend that a Network Interface Card be purchased from Copy Systems. We do not recommend a Jet Direct and will not support printing problems if a Jet Direct is used. Before any software upgrades are made to client computers, Copy Systems should be contacted so we can be sure there are no compatibility problems between the new software and the copier/printer that we support. There will be a charge for any services rendered for said upgrades. Customer Approval Copy Systems Representative Company Name Model Serial No. Copy - 250 12th Ave Ste 240 Systems Coralville,IA 52241 l ems Phone 319-354-3691 Anywhere in Iowa 1-800-247-1677 Rev.Date: 1 Jul 2009 Facsimile 319-354-7009 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ up to $6,000.00 plus est. shipping costs of $ to pay for or purchase 8-hour Lead Abatement Refresher Course and 4-hour Lead Safe Renovator Class ( $225/person for the 8-hour class and $150/person for the 4 hour class) This purchase or expenditure is being made because: Required course for certification through the State of Iowa Vendor selected for this purchase: Interfaith Housing Ltd. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Trainer will travel to Waterloo Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax U Sewer Sanitation nBonds X Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 224-32-5853-1390 BGLED TRVL (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ Line item budget=$59,00C and the current available balance is $ 6,708.00 Respectfully submitted, (Signature Dept. Head,or Designee)' Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization lead refresher6-7-2012.xls(Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 3,500.00 plus est. shipping costs of $ 0.00 to pay for or puchase physicals for new recruits. This purchase or expenditure is being made because: We are in the process of hiring to fill vacant positons. x Bids or written quotes were taken on this purchase, as follows: The City has an agreement with Allen Occupational Health for all health services for the City of Waterloo employees. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line-item: 010-12-1400-1314 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 9,000.00 V and—tire cu -nt available balance is $ 3,838.75 r Respetctfu feltmitte. i . �0--- (Signqure "pt. Head or Designee) Date (Signature Finance Dept. Review) Date cr,De users\shared goodies\forms\[File](April 2003) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,600.00 plus est. shipping costs of $ to pay for or purchase Trophies and medals for participants in youth baseball and softball programs. This purchase or expenditure is being made because: Awards are given to winners and runners up in each pool play tournament throughout the Optimist League. Vendor selected for this purchase: Hasty Awards Ottawa, KS x Bids or written quotes were taken on this purchase, as follows: Hasty Awards (Ottawa, KS) $1,600.00 Trophy Depot (Edgewood, NY) Did not meet specs Crown Awards (Hawthorne, NY) Did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: x General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4200-1556 Youth Athletic (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 9,350.00 and the current available balance is $ Respectfully submitt , (Signatureppt. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization-trophies.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 25,000 plus est. shipping costs of $ to pay for or purchase Labor and material to repair damage to equipment at Skate Park. Spohn Ranch bought TrueRide and has authorized repair technicians. This purchase or expenditure is being made because: repairs and inspection must be completed in order to reopen the Skate Park at Cedar River Exchange park. Vendor selected for this purchase: Spohn Ranch, City of Industry CA X Bids or written quotes were taken on this purchase, as follows: Spohn Ranch - 1st quote $38,995.33 Spohn Ranch - 2nd quote $22,499.33 Vendor had techs visit the site to evaluate damage, some of the work will be warrantee repairs first quote based on phone and email information. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation X Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 411-37-4105-2168 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 45,000.00 and the current available balance is $ 11,858.00/ Respectfully submitted, 7 / // ��- �,LGG 12,L4,L �f. l ; .(�l9,/� L �/1 203. (Signatur ft Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies'\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 7,700 plus est. shipping costs of $ to pay for or purchase Approximately 150 tons of USGA#2 top dressing sand for golf courses. This will include green sand for fixing the greens. This purchase or expenditure is being made because: to maintain the quality of the greens at the three municipal golf courses. Vendor selected for this purchase: Acme Materials X Bids or written quotes were taken on this purchase, as follows: Acme Materials, Bettendorf IA $45.50 per ton delivered. Randall Transit Mix, Northwood IA $47.50 per ton delivered does not meet specs Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund I I Road Use Tax n Sewer I I Sanitation Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4120-1511 due to timing will by FY 2013 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 9,000.00 r'( and the current available balance is $ 9,000.00/ Re pe tft+Hy-su itted, G am'` f(/,�.� - /;)I 4'I - (Signature Depz,t,!>e4d or Designee) Date '(Sic nature Finance Dept. Review) Date K:\shared goodies\forms\Acme Materials.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,042.40 plus est. shipping costs of $ 295.00 to pay for or purchase (4) pieces of tempered glass shielding for Young Arena. This purchase or expenditure is being made because: replacement pieces are needed that were broken during the past hockey season. Vendor selected for this purchase: Becker Arena Products, Inc- Savage, MN x Bids or written quotes were taken on this purchase, as follows: Becker Arena Products Inc- Savage, MN---$ 1337.40 Athletica Inc- Mnpls, MN ---$1825.22 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax Sewer Sanitation Bonds n Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4500-1371 (Fund - Department-Activity-Account Number) (Project Code) / in which the budgeted amount is $ 17,000 after amend V and the current available balance is $ 8,943 after amend Respe y-s b-/mititttt eed,, -!i�l!/ ..I V-/ /7 4 ( l / 41 r l (Signature Dept. Hap&Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\RINK GLASS REPLACEMENT 2012 Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,105.00 plus est. shipping costs of $ 100.00 to pay for or purchase Theater Pop popcorn machine. This purchase or expenditure is being made because: to replace an old popcorn maker. Vendor selected for this purchase: Wilson Restaurant Supply X Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply, Cedar Falls $ 1,205.00 Paragon, $1,813.00 Martin Bros, Cedar Falls $2,394.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: X General Fund I I Road Use Tax Sewer Sanitation IBonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4500-1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 3600 after amendment and the current available balance is $ 3096 after amendment Respectfully submitte , // ( ."i 7 / C/J ��. i('iiln 1.�( (/%�'1�4:%(.G�] Gam' t'r�', '/ kSignaturep "Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\fo\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase Labor and materials to repair trip hazards and settling of pavers at Riverloop Expo Plaza. This purchase or expenditure is being made because: to meet.ADA requirements. Vendor selected for this purchase: Hardscape Solutions, Marion IA Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Hardscape Solutions was the initial installer. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: lX General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants n Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4110-1390 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 7000 after budget amend and the current available balance is $ 6,000 after budget amend Res ectfully submitted, c_____p (Signature D-pt. H--. or Designee) Da e (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 1,045.00 plus est. shipping costs of $ 0.00 to pay for or purchase Telephone voicemail system emergency repairs This purchase or expenditure is being made because: This was an emergency repair(already completed) to fix our voicemail system, which was down. Vendor selected for this purchase: Schmitt Telecom Partners I Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: We have a maintenance agreement with STP. This was an emergency repair. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I I General Fund I I Road Use Tax I I Sewer I I Sanitation I Xl Bonds Federal/other grants Other(specify) This expenditure is to be coded to the following budget line-item: 412-01-8225-2106 (Fund -Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 100,000.00�/ and the current available balance is $ 89,785.18 Respectfully submitted, ! l (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\STP 6-12-12(Mar 2010) Schmitt Telecom Partners, Inc. Invoice 722 Water Street, Suite 400 woo aloft Waterloo, IA 50703 Date 6/4/2012 Invoice# 44637W Customer PO Technician NH Account# 2463W Bill To Customer Waterloo City Hall Waterloo City Hall 715 Mulberry Street 715 Mulberry Street Waterloo, IA 50703 Waterloo,IA 50703 Service Ticket# J 44637W 1 Phone 319-291-4311 Description Qty Rate Amount Voice mail is down. Mike has tried resetting the system,no change. When he calls the 4522 #,he gets continuous ring and when he presses the vmail button,he gets a busy signal. Voicemail did not respond. Hooked up monitor and keyboard to connect directly to IPEX2 card. Voicemail would boot up and then fail on check disk. Restarted three times, stopped in same place.Bad hard drive.Matt had backup fold for voicemail. Loaded•backup ihtO WINSP3 and saved to laptop.Powered down system and installed new hard drive. Powered back up. Loaded software onto hard drive. Tested. Verified voicemail back up and correct version. Replacement hard drive for IPEX1 or 2 1 770.00 770.00 Subtotal 770.00 Labor$90 hr 2.5 90.00 225.00 Service Order Charge 1 50.00 50.00 A Finance Charge of 1.5%per month(annual percentage rate of 18%) Subtotal $1,045.00 will be charged On all past due accounts. Sales Tax () $0.00 Phone# 319-232-3701 ; Fax# 319-232-1191 !,: CenturyLink- Total $1,045.00 Channel Alliance E-mail enolting@schmitthouse.com A(6znce Member Balance Due $1,045.00 Web Site wwwschmitthouse.com Please remit to: P.O.Box 2213 Net 30 Waterloo.IA 50704-2213 city cleric use unry 1/ 'Finance Committee Approval Date _J City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 4,664.30 plus ext. shipping cost of $ 75.00 to pay for or purchase Kenwood Trunking radios and installation. This purchase or expenditure is being made because: To provide information from the Blackhawk creek and lagoon. Bids or written quotes were taken on this purchase, as follows n Bids or quotes were not taken on this purchase because: Radio Communications is the company we have been using for all our SCADA at the lift stations Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: x Sewer: Sanitation: Bonds: I (Federal/other grants: I IOther(specify): This expenditure is to be coded to the following budget line-item: 520/]4/5200/1373 (Fund - Department-Activity -Account Number) (Project Code) in which budgeted amount is $ 5,000.00 rl and the current available balance is $ 5,000.00 L' Respectfully submitt-s, /� j �� EI 1�-�r Il.!/'�E /,` i� 4:!.1,-/ jj !r"I� �� (Signatur Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date RCSYS 'TEMS 1657 Falls Ave 11W. Phone: 319-234-3511 Waterloo,IA. 50701 112M itrimem.4. Radio Communications Fax: 319-233-8292 Order Line: 800-728-2929 r Name Waterloo Waste Management PROPOSAL Mtn' COW?y ; fir Sites to 800 Trunkina Address. Address:2 Account City: Waterloo sr Iowa ZIP. , Tracking it' 120208-12 Tracking Date: 2/8/2012 Phone_ Fax. I Sales Order: S.O. Date: Rev none L_ # Date: L# QTY MODEL DESCRIPTION UNIT PRICE ! TOTAL PRICE 1 4 TK 980 'Kenwood Trunking Radios 385.70 1,542.80 2 4 A-1 Programming Set up and Test 75.00 300.00 3 4 KCT-19 Accessory Cable 22.00! 88.00 4 4 NPN Mag Mount Antenna 45.00 180.00 e 1 ICT12-20 Power Supply 125.00: 125.00 6 7 1 NPN Base Kin 28.50 28.50 8 32 A-1' Hours Installation of four sites (Todd and Felix) Program 75.00, 2,400.00 9 Set up 1708- 10 11 12 13 14 16 16 17 1 MISC L1 Notes or Special Instructions: j Page Total $4,664.30 L2 Service Rent on the radio system is$5.00 per radio per month Bid Price . L3 Page Total $4,664.30' L4 INSTALLATION L5 SUB TOTAL $4;664.30. . . L6 SALES TAX .EXEMPT L7 SHIPPING . 75.00 L8 TOTAL $4,739.30 " Delivery: 2-3 Week(s),ARO. Terms: Net-30 P.O Number: Delivery is based on manufacturers estimates and is subject to change. Down Paym't P.O. Project: Wireless Communications [ —FICSystems-Radio Communications Co.Inc.&MWSN,will assume -1 .riifer" NO Liability as a result of Equipment failure and/or loss of services. j Email: BY: Sales Accepted by: E-Mail: Sales @rcsystems.com Name Date Visit our websile:wwwircsystems.com PROPOSAL Valid 'or: en_ Days The FUTURE is with RCSystems- Serving Iowa for over 40 years- Engineering,Sales,Service&Consulting • N IDtck Haerk1Wate1oolWaterloo Wastegeiemetry system 2-8 No 1708 or radio rent MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, MAY 8, 2012 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:31 AM. Present: Mike Allen, Nancy Ramsey, Kevin Evans, Robert Frost, Julie Koch-Hoth, Sharon Samec and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, James Bolger, Rick Curran, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: City Council Liaison Harold Getty and Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Samec, seconded by Frost to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 4/10/12 meeting minutes. Motion by Koch-Hoth, seconded by Frost to approve the minutes. Ayes: All. Nays: None. Note: May 7, 2012 — Mayor Clark recommended appointment of Nancy Bamsey and Marvin Spencer to the Leisure Services Commission for a 1st term, expiring 3/1/15. ELECTION OF OFFICERS. Motion by Allen, seconded by Frost that the existing officers stay in place. Motion by Koch-Hoth, seconded by Frost to have nominations cease. Vote on ceasing nominations. Ayes: All. Nays: None. Paul Huting declared officers still in place. COMMITTEE ASSIGNMENTS. Committee Assignments will be made after reviewing the choices turned in today by each board member. Evans called for approval of the bills. Motion by Samec, seconded by Koch-Hoth to approve the bills. Ayes: All. Nays: None. The next regular Leisure Services Commission Meeting is scheduled for June 12, 2012. Motion by Koch-Hoth, seconded by Samec to adjourn. Meeting adjourned at 8:22 AM. Signed this 12th day of June 2012. JS� Sharon Samec, Secretary