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HomeMy WebLinkAbout10/26/2011MEMORIAL HALL COMMISSION October 26, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Don Ticknor, Michael Dennis, Marilyn Robinson, Ron McMahon. Members absent: Richard Hockey, Anthony Tisdale, Marcia Courbat. Also present: Rick Hurtado, Maria Armstrong Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Eight. Motion carried. Moved by Miller, seconded by Ticknor that the Minutes of September 28, 2011, as amended by fixing the spelling of Don Ticknor's name throughout the document, be approved. Ayes: Eight. Motion carried. Citizens Oral Comments Rick Hurtado presented a chemical repellant to Richard Hastings for the newly planted tree that has suffered damage from rabbits. Mr. Hurtado asked about the possibility of changing the foliage around the north side of the building to small pebble rocks. There was some discussion on the matter. It was the consensus of the commission that Mr. Hurtado could check with Leisure Services and report back to the commission in November on the project. Mr. Hurtado reported that he has spoken to individuals from the Iowa Department of Transportation of retaining some bushes from a property that is set to be demolished along Logan Avenue. The commission discussed the possibilities of placement of the bushes. It was the consensus of the commission that Mr. Hurtado would report back to the commission on the exact placement of the bushes on the Veteran's Memorial Hall property before a vote was taken to transplant them to the property. Treasurer's Report Richard Hastings gave the October 26, 2011 Treasurer's Report. Mr. Hastings reported that the commission has sold 2770 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $139,500.00, with a balance of $12,590.18 in the Brick Fund. There is a balance of $4,874.00 in the General Fund and $1,296.00 in the Special fund. Moved by Ticknor, seconded by Thomas that bills payment of $200.00 to Black Hawk Memorial and deposit of $75.00 be placed in the Special Fund be approved. Ayes: Eight. Motion carried. Chairperson's Report Chairperson White reported that the Veteran's Day event is set for November 11, 2011 will be at the hall at 10:30 a.m. Mr. White asked the commission to approve for Hy-Vee to provide donuts and coffee at the event. He will present the bill to the commission at the next commission meeting in November for payment at that time. Mr. White stated that he was quoted somewhere around the ballpark of $124.00. After discussion the following vote was taken on the request. Moved by Hastings, seconded by McMahon for Hy-Vee to provide donuts and coffee at the Veteran's Day event on November 11, 2011 be approved. Ayes: Eight. Motion carried. Committee Reports Building, Grounds & Operations —Richard Hastings reported that the USS Frank E. Evans DD- 754 engraved stone will be installed at no cost on the Veteran's Memorial Hall grounds on October 27, 2011. Mr. Hastings asked that the following repairs be reported to the City Building/Maintenance department: eavesdrops need to be cleaned out because they are plugged around the building and where the water has been overflowing along the building there is now wood rot and mold; there are roof tiles that need to be fixed that have created slow leaks inside of the building; the outside spigot along the south entrance should be fixed before it freezes and pipes burst; that an insulated box of some sort be placed around the mail slot because debris, October 26, 2011 Page 2 drafts and small critters are able to enter through the slot; patching on the gutter drainage along the east side of the building has gave way and is now leaking all along the side of the building; some of the storm windows can not be closed because the interior window weights, etc. have broken off so they are not able to open; to look into the possibility of the exterior wood being replaced with vinyl below the eavesdrops and along the window trimmings to eliminate continued paint peeling and wood rot. Photos of the requested repairs would be taken after the meeting has adjourned to turn in with the repair request. After discussion it was the consensus of the commission that the Building/Maintenance department be contacted regarding the necessary repairs. Mr. Hastings stated that there is a walkathon and a 5K run set to take place on the grounds on November 5, 2011. The 5K is set for registration in the upper level while the walkathon is set for registration in the lower level. Education/Historical—Randall Miller reported that the handouts for Veteran's Day event are set to print. If the commission has any other information to include on the handout he needed the information to report before they make it to final print. Mr. Miller requested that the City Management Information System (MIS) department be contacted to see about the possibility of getting internet service at the building. Mr. Miller indicated that he would like an event calendar sent with each months mailing as a reminder to the members of events taking place on the grounds. This could be done on the backside of the agendas as this month has been done. After discussion it was the consensus of the commission that the MIS department be contacted regarding possible internet service at the hall and an event calendar to be included in the packets. Finance/Fundraising—None Unfinished Business Randall Miller requested that Bill Quibell be paid $100.00 for the layout and printing of handouts for events. After some discussion the following vote was taken on the request. Moved by Miller, seconded by McMahon that payment of $100.00 to Bill Quibell be approved. Ayes: Eight. Motion carried. New Business Craig White opened up discussion of canceling or moving the November and December meetings was discussed. After discussion a vote was taken. Moved by Miller, seconded by McMahon that the November meeting be moved to November 16, 2011 and cancellation of the December meeting be approved. Ayes: Eight. Motion carried. With no further business before the commission, it was moved by Thomas, seconded by Hastings that the meeting be adjourned at 5:43 p.m. Ayes: Eight. Motion carried. Maria Armstrong Clerk/Finance Administrative Secretary MEMORIAL HALL COMMISSION October 26, 2011 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call II. Approval of Agenda, as proposed or amended III. Approval of Minutes of September 28, 2011 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising-Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business 1. November & December Meetings - Calendar on back of Agenda X. Adjournment Suzy Schares City Clerk November 2011 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 5:Do Memorial Hal Commission Meeting 14 25 26 27 28 29 30 December 2011 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5:DO Memorial Hall Commission Meeting 29 30 31 City Clerk/Finance Office City of Waterloo 715 Mulberry St Waterloo, IA58703 10/28/2011 Receipt Number: 201203419 9:83:03 Received By . : CTY09 Received From: t185 THE SLLLIVRN DD357/DD 1O101NERIAL HALL DINT 75.00 810 22 8820 3720 O1MYR BW9 LSS THE SULLIVAN DD357/DD668 ASSOC. Receipt Total . : 75.08 Amount Tendered : 75.03 Change .00 Payment Received: Check : 75.00 10/27/2011 21:09 FAX 13192664112 BLACK HAWK MEMORIAL CO a 001/001 8LAC HAWV MEMOS At. CO., e . 532E 'Jr iv$rstty i_.III£. Iowa 5067 Phone 31 y-268-0282 MEMO -LETTER 0(1-7/ 1' /GO // e/"4,, ,.e.1 7/5 /77,-k Q, /vLEY OATS SUBJECT likze c-1r Bern a ML4N72 The Drawing &lAe.;aline Texas 7526E-0429 9 Wheelan Group, Inc., 1962 FOLD AT (-) TO FIT DRAWING BOARD ENVELOPE « EW 1OP BLACKHAWK MEMORIAL CO., INC. 5325 University Avenue • Cedar Falls, Iowa 50613 Phone 319-266-0282 TO DATE // :X /// jig 72.2Z 6 v. /LZA/7 CJd `L /'-<jct 66) 7c)SUBJECT ` % G� ✓/ /I/ YY�C/�' ozJT Cl%� fCC C� _Ot; . 0c_, Item , ML-N72 The Drawing Board. Dallas. Texas 75266-0429 Wheeler Group. Inc. 1982 FOLD AT (—) TO FIT DRAWING BOARD ENVELOPE n EW1CP 77 O Sd oo /J' 5 o. 04 r, L.4p -zi Ste; y.;7. .g / J8g, z/ r7ZeZ4Zv r� //> aeCiL2hZ- e C, 6 I FableVision, Inc. MEMORIAL HALL COMMISSION September 28, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Richard Hockey, Anthony Tisdale, Marcia Courbat, Don Ticknor, Michael Dennis, Robert Tabor Jr., Ron McMahon. Members absent: None. Moved by Miller, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Eleven. Moved by Miller, seconded by Hockey that the Minutes of August 24, as proposed, be approved. Ayes: Eleven. Citizens Oral Comments None Treasurer's Report Marcia Courbat gave the September 28, 2011 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,770 bricks at $50.00 each and 4 bricks at $250.00 each for a total sales of $139,500.00. There is a balance of $12,590.18 in the brick fund, $4,874.00 in the General Fund and $1,296.00 in tl pe al fund. Moved by Miller, seconded by Dennis that Treasurer's Report be reeeived and pla d on file. Ayes: Eleven. Motion carried. Moved onded by Dennis that bills payment of $150.00 to Black Hawk Memorial and $51.97 to Richard Hastings be approved. Ayes: Eleven. Motion carried. Chairperson's Report Chairperson White reported that the most recent Honor Flight was a success. Committee Reports Building, Grounds & Operations —Richard Hastings reported the following: There is tiles on the roof that need repaired. The eaves are full of water and need to be unclogged. The base is in and the tree is planted but the stone for the U.S.S. Evans has not been received. A section of the sidewalk needs repaired. The front faucet needs repaired before there is a freeze. The handicap entrance is leaking, 2 cans of sealant were purchased to seal it. Mr. Hastings requested purchasing a frame for the fallen soldier display. No motion was made. Education/Historical—Randall Miller reported the $1,000 CD was entered into the bank and speakers were ordered. There will be a Walk-A-thon at the Hall on November 5th for the Iowa Veteran's Home. The Sullivan Brothers 5K will also be that day. The ship reunion will be October 3rd. Mr. Miller excused himself from the meeting at 5:28 p.m. Finance/Fundraising—Marcia Courbat reported that the grant request to Deere's was returned and has to be submitted via email. It will not be processed until April. The Exchange Club needs a specific request to award a grant. The commission agreed that a laptop and projector would be a good request. New Business None With no further business before the commission, it was moved by Dennis, seconded by Ticnor that the meeting be adjourned at 5:48 p.m. Ayes: Eleven. Suzy Schares City Clerk MEMORIAL HALL COMMISSION September 28, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Richard Hockey, Anthony Tisdale, Marcia Courbat, Don Ticknor, Michael Dennis, Robert Tabor Jr., Ron McMahon. Members absent: None. Moved by Miller, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Eleven. Moved by Miller, seconded by Hockey that the Minutes of August 24, as proposed, be approved. Ayes: Eleven. Citizens Oral Comments None Treasurer's Report Marcia Courbat gave the September 28, 2011 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,770 bricks at $50.00 each and 4 bricks at $250.00 each for a total sales of $139,500.00. There is a balance of $12,590.18 in the brick fund, $4,874.00 in the General Fund and $1,296.00 in the Special fund. Moved by Miller, seconded by Dennis that Treasurer's Report be received and placed on file. Ayes: Eleven. Motion carried. Moved by Ticknor, seconded by Dennis that bills payment of $150.00 to Black Hawk Memorial and $51.97 to Richard Hastings be approved. Ayes: Eleven. Motion carried. Chairperson's Report Chairperson White reported that the most recent Honor Flight was a success. Committee Reports Building, Grounds & Operations —Richard Hastings reported the following: There is tiles on the roof that need repaired. The eaves are full of water and need to be unclogged. The base is in and the tree is planted but the stone for the U.S.S. Evans has not been received. A section of the sidewalk needs repaired. The front faucet needs repaired before there is a freeze. The handicap entrance is leaking, 2 cans of sealant were purchased to seal it. Mr. Hastings requested purchasing a frame for the fallen soldier display. No motion was made. Education/Historical—Randall Miller reported the $1,000 CD was entered into the bank and speakers were ordered. There will be a Walk-A-thon at the Hall on November 5th for the Iowa Veteran's Home. The Sullivan Brothers 5K will also be that day. The ship reunion will be October 3`1. Mr. Miller excused himself from the meeting at 5:28 p.m. Finance/Fundraising—Marcia Courbat reported that the grant request to Deere's was returned and has to be submitted via email. It will not be processed until April. The Exchange Club needs a specific request to award a grant. The commission agreed that a laptop and projector would be a good request. New Business None With no further business before the commission, it was moved by Dennis, seconded by Ticnor that the meeting be adjourned at 5:48 p.m. Ayes: Eleven. Suzy Schares City Clerk Aldthk4 cevJ- 10ippim CRAIG WHITE 1563 OAKWOOD DR WATERLOO IA 50703 RANDALL MILLER 5015 SOUTHFORK LN WATERLOO IA 50701-9576 KRISTINE REEVES 162 TRIBLE RD WATERLOO IA 50702 DONALD DELAMORE 2720 HIAWATHA RD CEDAR FALLS IA 50613 MICHAEL DENNIS 1627 JEFFERSON ST WATERLOO IA 50702 ROBERT TABOR, JR POBOX 164 WATERLOO IA 50704-0164 RICHARD HOCKEY 1222 UPTON AVE WATERLOO IA 50701 JOHN BEDARD 1924 MULBERRY ST WATERLOO IA 50703 TOM BROELL 5526 BIG WOOD ROAD CEDAR FALLS IA 50613 CHUCK HOWLETT 327 MADISON ST WATERLOO IA 50703 MARCIA COURBAT 1100 MITCHELL AVE WATERLOO IA 50702-3345 MEL WITTWER 5725 ASTER LN WATERLOO IA 50701 RON MCMAHON 5203 GILBERTVILLE RD WATERLOO IA 50701 PHIL THOMAS 731 MAGNOLIA PKWY WATERLOO IA 50701 RICHARD HASTINGS 1256 BLACK HAWK RD WATERLOO IA 50701 ANTHONY TISDALE 438 COTTAGE ST WATERLOO IA 50703-3113 DON TICKNOR 1446 RUTH ST WATERLOO IA 50707 MARILYN ROBINSON 911 HARTMAN AVE WATERLOO IA 50701 SHERMAN LUNDY 1101 ELLEN ST CEDAR FALLS IA 50613] Agenda MHC Distribution Mayor & Council Agenda file Extras for Suzy Suzy Original to post 18 8 1 10 1 Original Minutes MHC Distribution Council packets Council folder Auditor file Extras for Suzy Suzy Minutes file 18 9 1 1 10 1 Original Other Packet Copies MHC Distribution Suzy 18 1 To Copy Agenda Minutes Other Give Nancy original packet copies & extras for Committee folder 1 full packet goes to Suzy for review 38 40 18 MEMORIAL HALL COMMISSION October 26, 2011 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance. I. Roll Call II. Approval of Agenda, as proposed or amended III. Approval of Minutes of September 28, 2011 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business 1. November & December Meetings — Calendar on back of Agenda X. Adjournment Suzy Schares City Clerk November 2011 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 5:00 Memorial Hall Commission Meeting 24 25 26 27 28 19 30 December 2011 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 , 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5:00 Memorial Hall Commission Meeting 29 , 30 31 MEMORIAL HALL COMMISSION September 28, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Richard Hockey, Anthony Tisdale, Marcia Courbat, Don Ticknor, Michael Dennis, Robert Tabor Jr., Ron McMahon. Members absent: None. Moved by Miller, seconded by Thomas that the Agenda, as proposed, be approved. Ayes: Eleven. Moved by Miller, seconded by Hockey that the Minutes of August 24, as proposed, be approved. Ayes: Eleven. Citizens Oral Comments None Treasurer's Report Marcia Courbat gave the September 28, 2011 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,770 bricks at $50.00 each and 4 bricks at $250.00 each for a total sales of $139,500.00. There is a balance of $12,590.18 in the brick fund, $4,874.00 in the General Fund and $1,296.00 in the Special fund. Moved by Miller, seconded by Dennis that Treasurer's Report be received and placed on file. Ayes: Eleven. Motion carried. Moved by Ticnor, seconded by Dennis that bills payment of $150.00 to Black Hawk Memorial and $51.97 to Richard Hastings be approved. Ayes: Eleven. Motion carried. Chairperson's Report Chairperson White reported that the most recent Honor Flight was a success. Committee Reports Building, Grounds & Operations —Richard Hastings reported the following: There is tiles on the roof that need repaired. The eaves are full of water and need to be unclogged. The base is in and the tree is planted but the stone for the U.S.S. Evans has not been received. A section of the sidewalk needs repaired. The front faucet needs repaired before there is a freeze. The handicap entrance is leaking, 2 cans of sealant were purchased to seal it. Mr. Hastings requested purchasing a frame for the fallen soldier display. No motion was made. Education/Historical—Randall Miller reported the $1,000 CD was entered into the bank and speakers were ordered. There will be a Walk-A-thon at the Hall on November 5th for the Iowa Veteran's Home. The Sullivan Brothers 5K will also be that day. The ship reunion will be October 31.d. Mr. Miller excused himself from the meeting at 5:28 p.m. Finance/Fundraising—Marcia Courbat reported that the grant request to Deere's was returned and has to be submitted via email. It will not be processed until April. The Exchange Club needs a specific request to award a grant. The commission agreed that a laptop and projector would be a good request. New Business None With no further business before the commission, it was moved by Dennis, seconded by Ticnor that the meeting be adjourned at 5:48 p.m. Ayes: Eleven. Suzy Schares City Clerk