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HomeMy WebLinkAbout08/25/2010MEMORIAL HALL COMMISSION August 25, 2010 5:00 p.m. Location: Conference Room — lst Floor City Hall Pledge of Allegiance. I. Ro11 Call II. Approval of Agenda, as proposed or amended III. Approval of Minutes of June 23, 2010 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business 1. Membership Discussion X. Adjournment Suzy Schares City Clerk MEMORIAL HALL COMMISSION August 25, 2010 5:00 p.m. Location: Conference Room — 1st Floor City Hall Pledge of Allegiance. I. Roll Call M,11-e IL Approval of Agenda, as proposed or amended �-c,. / III. 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C e_ ?c ' \car lie- Cc vOct-,� Sew : 'CVN C- ��. \\ex- /��,�� rc' o `\LC C n <<c.c \ AGO & wr\ ,\\mac / c c 0;{c\-- v vcv-st-WCf-« >2 7 O g 16 .cid.) c06 SO c° _ ,ig.5 /z9c . oo 250©0 /000 oo 7/zze:3o o c> 7 ,ZY-,Zo/o 50.00. = 636/5°o.oc) 567o' /02 � 9 7 30 ,2o .0 0 �i�, s 7-3 1 MEMORIAL HALL COMMISSION June 23, 2010 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Michael Dennis. Members absent: Anthony Tisdale, Don Ticknor, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong. Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Six. Moved by Miller, seconded by Thomas that the Minutes of May 26, 2010, as proposed, be approved. Ayes: Six. Citizens Oral Comments Rick Hurtado stated that he may have some treatment for paint in the entryway and that he spoke to Mayor Clark regarding the concerns in the hall. Mr. Hurtado stated that there should be five flagpoles outside and asked for permission to have someone make a replacement for the missing flagpole. There was some discussion on the type of pole material used and size of flags used. Mr. Hurtado stated that he might have some bushes for the Memorial Hall grounds from a school getting demolished. Mr. Hurtado proposed a new walkway area and handed out a sketch. There was some discussion on the proposed walkway, the POW/MIA flag mounting location and the trimming of trees. Craig White asked that the plans be forwarded to Debra Anderson, Building Official/Maintenance Administrator and Paul Huting, Leisure Services Director. Treasurer's Report Marcia Courbat gave the June 23, 2010 Treasurer's Report. Ms. Courbat reported that the commission has sold 2694 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $135,700.00, with a balance of $12,072.30 in the Brick Fund. There is a balance of $4,874.40 in the General Fund and $1,296.00 in the Special fund. Ms. Courbat presented an invoice in the amount of $220.00 from Blackhawk Memorial Co., Inc. for engraving of 9 bricks. Moved by Hastings, seconded by Thomas that the invoice be approved and City Clerk authorized to submit for payment. Ayes: Six. Ms. Courbat presented a book of articles pertaining to the Memorial Hall. She also spoke about her Honor Flight trip. Chairperson's Report Chairperson White reported that he met with a radio station about a Memorial Day and Veterans Day fundraiser that will go to a veterans cause. It will also help fund the cost of a monument at the National Cattle Congress grounds. Committee Reports Building, Grounds & Operations —Richard Hastings presented a Five Sullivan Brothers photo that has been on loan to the Grout Museum and will now be on display at Memorial Hall. There was discussion of where to display the photo. Mr. Hastings also presented a box with several diaries and books that he is getting surveyed and will be placed in the vault at the City Clerk's office. He stated that a safe might be donated to Memorial Hall from the sale of Grand Hotel to the city and will keep everyone informed on that. He stated that according to Mayor Clark there was $10,000.00 set aside for eaves in the FY 2011 budget and there was some discussion regarding this issue. There was discussion regarding the fire alarm system, a window in the elevator that needs to be fixed, repairing windows so storm windows can be utilized and the cleaning of windows. Mr. Hastings indicated that he has several documents on a USB port that serves as a back up to the computer at Memorial Hall. There was discussion about adding more memory to the computer at Memorial Hall, retrieval of grave registrations, and to start a hanging photo identification program. Ms. Courbat asked about putting more bricks in the Civil War June 23, 2010 Page 2 walkway. This item was then discussed. Moved by Courbat, seconded by Miller that 15 bricks be added to the Civil War walkway be approved. Ayes: Six. Education/Historical—Randall Miller reported that the booklets are being done and thanked everyone for their involvement with the Memorial Day events. Mr. Miller suggested that a brick be made for the Sons of the Amvets Post No. 19 for their $500.00 donation. Moved by Dennis, seconded by Hastings that a brick be made for the Sons of the Amvets Post No. 19 be approved. Ayes: Six. With no further business before the commission, it was moved by Thomas, seconded by Miller that the meeting be adjourned at 6:01 p.m. Ayes: Six. Suzy Schares City Clerk