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HomeMy WebLinkAbout07/28/2010MEMORIAL HALL COMMISSION July 28, 2010 5:00 p.m. Memorial Hall Pledge of Allegiance. I. Roll Ca11 II. Approval of Agenda, as proposed or amended III. Approval of Minutes of June 23, 2010 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business X. Adjournment Suzy Schares City Clerk MEMORIAL HALL COMMISSION July 28, 2010 5:00 p.m. **Amended — location change to Mollenhoff Room — 2"d Floor City Hall** Pledge of Allegiance. I. Roll Call II. Approval of Agenda, as proposed or amended III. Approval of Minutes of June 23, 2010 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business X. Adjournment Suzy Schares City Clerk MEMORIAL HALL COMMISSION MEMBERS American Legion Post #730 Craig White (3 years) 1563 Oakwood Drive JWaterloo, IA 50703 (319) 234-1032 Term Expiration date of 12/01/11 American Legion Post #138 Phil Thomas 1 Magnolia Parkway aterloo, IA 50701 ������11//// (319) 234-0693 Term Expiration date of 12/01/10 Amvets Post #19 Randall Miller 5 15 Southfork Lane aterloo, IA 50701-9576 (319)610-5213 Term Expiration date of 12/01/11 Disabled American Veterans #11 Richard E. Hastings /256 Black Hawk Rd Waterloo, IA 50701 (319) 232-5882 Term Expiration date of 12/01/10 Veterans of Foreign Wars Black Hawk County Vietnam Veterans Military Order of the Purple Heart #861 Anthony L. Tisdale 438 Cottage Street Waterloo, IA 50703-3113 (319) 234-5875 Term Expiration date of 12/01/08 ALTERNATES: John Bedard 1924 Mulberry Street Waterloo, IA 50703 (319) 235-7500 Term Expiration date of 12/01/11 Tom Broell 5526 Big Wood Road Cedar Falls, IA 50613 (319) 277-3791 Term Expiration date of 12/01/11 Douglas W. Healey 12344 Wellman Rd La Porte City, IA 50651 (319) 504-9340 Term Expiration date of 12/01/10 Chuck Howlett 327 Madison Street Waterloo, IA 50703 (319) 235-9729 Term Expiration date of 12/01/10 Donald T. Delamore 2720 Hiawatha Rd Cedar Falls, IA 50613-1021 (319) 268-1279 Term Expiration date of 12/01/08 1 of 2 7/22/2010 MEMORIAL HALL COMMISSION MEMBERS Women's Army Corp Marcia M. Courbat (3 years) 11 00 Mitchell Avenue JWaterloo, IA 50702-3345 (319) 233-4569 Term Expiration date of 12/01/09 Navy Mothers/Blue Star Mothers Retired Officers i1on Ticknor 446 Ruth Street Waterloo, IA 50707 (319) 232-6901 Term Expiration date of 12/01/09 Sons of Union Veterans of the Civil ichael C. Dennis 1627 Jefferson Street Waterloo, IA 50702 (319) 235-9082 Term Expiration date of 12/01/11 Rolling Thunder Iowa Chapter #1 arilyn Robinson 11 Hartman Avenue Waterloo, IA 50701 (319) 235-0400 Term Expiration date of 12/01/11 Cedar Valley Civil War Roundtable War, Camp #33 Mel Wittwer 5725 Aster Lane Waterloo, IA 50701 (319) 296-2660 Term Expiration date of 12/01/11 Robert Tabor Jr. PO Box 164 Waterloo, IA 50704-0164 (319) 234-5154 Term Expiration date of 12/01/11 Jons Olsson 1972 Newell Street Waterloo, IA 50707 (319) 232-7306 2 of 2 7/22/2010 2 70 3 4 �o.00 � 250 7o 7 -3.X5' 4f1Q-71I-49Ple.:4-41 4W liZad/dti )44e'l figd) 4•-to /1"10' -f-e-r-FXP ..5'!.�O. o /000, oo OO • , • • 1••11—d •. j • . • • . . • •• • • cs• • s• I . • "s• ".• Ss v. , . • • ,,"*-;?' • • • gilt) • NI -1•Zs. . .• • • „ • :- • ; s.-.) • • \\ • .).• A N T. tt•• a). / • • 06.. ',k; z• IN • s 4 - • •s‘•-•('-' ""•• • . ;;• ) • s . . -4 • '• N.) . • • • IOWA'S FIRST CHAPTER # 98 WOMEN'S ARMY CORPS VETERANS ASSOCIATION H v ‘287i 9/f, 7/7te->re-a- "leV 5s4z6 • , - . )% \\-•lk . ) ' • g• / • • • ••• t .% ' • . . „ .. .s. . , 4 • . i • ' liS%'•• '. ..(., . 1 • - , ' - •. . • • • i • ".• .:, * . . .. s 11 5 "5, .,•3, • • • • • • • • • •. ) .; • .1. • • v‘, • • .1 MEMORIAL HALL COMMISSION MEMBERSCW-17 qi-alt American Legion Post #730 Craig White (3 years) 1563 Oakwood Drive Waterloo, IA 50703 (319) 234-1032 Term Expiration date of 12/01/11 American Legion Post #138 Phil Thomas 731 Magnolia Parkway Waterloo, IA 50701 (319) 234-0693 Term Expiration date of 12/01/10 Amvets Post #19 JRandall Miller 5015 Southfork Lane Waterloo, IA 50701-9576 (319) 610-5213 Term Expiration date of 12/01/11 Disabled American Veterans #11 Richard E. Hastings 1256 Black Hawk Rd Waterloo, IA 50701 (319) 232-5882 Term Expiration date of 12/01/10 Veterans of Foreign Wars Black Hawk County Vietnam Veterans Military Order of the Purple Heart #861 Anthony L. Tisdale 438 Cottage Street Waterloo, IA 50703-3113 (319) 234-5875 Term Expiration date of 12/01/08 ALTERNATES: John Bedard 1924 Mulberry Street Waterloo, IA 50703 (319) 235-7500 Term Expiration date of 12/01/11 Tom Broell 5526 Big Wood Road Cedar Falls, IA 50613 (319) 277-3791 Term Expiration date of 12/01/11 Douglas W. Healey 12344 Wellman Rd La Porte City, IA 50651 (319) 504-9340 Term Expiration date of 12/01/10 Chuck Howlett 327 Madison Street Waterloo, IA 50703 (319) 235-9729 Term Expiration date of 12/01/10 Donald T. Delamore 2720 Hiawatha Rd Cedar Falls, IA 50613-1021 (319) 268-1279 Term Expiration date of 12/01/08 1 of 2 7/26/2010 MEMORIAL HALL COMMISSION MEMBERS Women's Army Corp Marcia M. Courbat (3 years) 1100 Mitchell Avenue Waterloo, IA 50702-3345 (319) 233-4569 Term Expiration date of 12/01/09 Navy Mothers/Blue Star Mothers Retired Officers Don Ticknor 1446 Ruth Street Waterloo, IA 50707 (319) 232-6901 Term Expiration date of 12/01/09 Sons of Union Veterans of the Civil War, Camp #33 Michael C. Dennis 1627 Jefferson Street Waterloo, IA 50702 (319) 235-9082 Term Expiration date of 12/01/11 Rolling Thunder Iowa Chapter #1 Marilyn Robinson 911 Hartman Avenue Waterloo, IA 50701 (319) 235-0400 Term Expiration date of 12/01/11 Cedar Valley Civil War Roundtable Mel Wittwer 5725 Aster Lane Waterloo, IA 50701 (319) 296-2660 Term Expiration date of 12/01/11 Robert Tabor Jr. PO Box 164 Waterloo, IA 50704-0164 (319) 234-5154 Term Expiration date of 12/01/11 Jons Olsson 1972 Newell Street Waterloo, IA 50707 (319) 232-7306 2 of 2 7/26/2010 MEMORIAL HALL COMMISSION June 23, 2010 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Michael Dennis. Members absent: Anthony Tisdale, Don Ticknor, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong. Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Six. Moved by Miller, seconded by Thomas that the Minutes of May 26, 2010, as proposed, be approved. Ayes: Six. Citizens Oral Comments Rick Hurtado stated that he may have some treatment for paint in the entryway and that he spoke to Mayor Clark regarding the concerns in the hall. Mr. Hurtado stated that there should be five flagpoles outside and asked for permission to have someone make a replacement for the missing flagpole. There was some discussion on the type of pole material used and size of flags used. Mr. Hurtado stated that he might have some bushes for the Memorial Hall grounds from a school getting demolished. Mr. Hurtado proposed a new walkway area and handed out a sketch. There was some discussion on the proposed walkway, the POW/MIA flag mounting location and the trimming of trees. Craig White asked that the plans be forwarded to Debra Anderson, Building Official/Maintenance Administrator and Paul Huting, Leisure Services Director. Treasurer's Report Marcia Courbat gave the June 23, 2010 Treasurer's Report. Ms. Courbat reported that the commission has sold 2694 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $135,700.00, with a balance of $12,072.30 in the Brick Fund. There is a balance of $4,874.40 in the General Fund and $1,296.00 in the Special fund. Ms. Courbat presented an invoice in the amount of $220.00 from Blackhawk Memorial Co., Inc. for engraving of 9 bricks. Moved by Hastings, seconded by Thomas that the invoice be approved and City Clerk authorized to submit for payment. Ayes: Six. Ms. Courbat presented a book of articles pertaining to the Memorial Hall. She also spoke about her Honor Flight trip. Chairperson's Report Chairperson White reported that he met with a radio station about a Memorial Day and Veterans Day fundraiser that will go to a veterans cause. It will also help fund the cost of a monument at the National Cattle Congress grounds. Committee Reports Building, Grounds & Operations —Richard Hastings presented a Five Sullivan Brothers photo that has been on loan to the Grout Museum and will now be on display at Memorial Hall. There was discussion of where to display the photo. Mr. Hastings also presented a box with several diaries and books that he is getting surveyed and will be placed in the vault at the City Clerk's office. He stated that a safe might be donated to Memorial Hall from the sale of Grand Hotel to the city and will keep everyone informed on that. He stated that according to Mayor Clark there was $10,000.00 set aside for eaves in the FY 2011 budget and there was some discussion regarding this issue. There was discussion regarding the fire alarm system, a window in the elevator that needs to be fixed, repairing windows so storm windows can be utilized and the cleaning of windows. Mr. Hastings indicated that he has several documents on a USB port that serves as a back up to the computer at Memorial Hall. There was discussion about adding more memory to the computer at Memorial Hall, retrieval of grave registrations, and to start a hanging photo identification program. Ms. Courbat asked about putting more bricks in the Civil War June 23, 2010 Page 2 walkway. This item was then discussed. Moved by Courbat, seconded by Miller that 15 bricks be added to the Civil War walkway be approved. Ayes: Six. Education/Historical—Randall Miller reported that the booklets are being done and thanked everyone for their involvement with the Memorial Day events. Mr. Miller suggested that a brick be made for the Sons of the Amvets Post No. 19 for their $500.00 donation. Moved by Dennis, seconded by Hastings that a brick be made for the Sons of the Amvets Post No. 19 be approved. Ayes: Six. With no further business before the commission, it was moved by Thomas, seconded by Miller that the meeting be adjourned at 6:01 p.m. Ayes: Six. Suzy Schares City Clerk Sterling Codifiers, Inc. Page 1 of 3 Chapter 11 MEMORIAL HALL COMMISSION 2-11-1: COMMISSION CREATED: There is hereby created and established, as provided for in Iowa Code section 392.1, a memorial hall commission which shall organize, supervise, manage and have charge of the Veterans Memorial Hall located at 655 Memorial Court in the city. (Ord. 4236, 6-23-1997) 2-11-2: COMPOSITION AND MEMBERSHIP: A. Appointment; Qualifications: The memorial hall commission shall consist of fifteen (15) members, who shall be appointed by the mayor, which appointments shall be approved by a majority of the city council. Each commissioner shall be an honorably discharged soldier, sailor, marine, airman, nurse or coast guard member and be a resident of Black Hawk County. (Ord. 4538, 2-4-2002) B. Terms: Commission members shall serve for a term of three (3) years and subsequent appointments shall also be for a term of three (3) years. Vacancies shall be filled in the same manner as original appointments. No member to said commission shall serve more than two (2) consecutive terms and shall not be reappointed to a third term unless said member has not served on any board or commission of the city for a minimum of one year before reappointment to any board or commission; except a third term may be approved upon extraordinary circumstances and unavailability of applicants. (Ord. 4266, 11-17-1997; amd. Ord. 4538, 2-4-2002) C. Compensation: Members of the memorial hall commission shall serve without compensation. D. Chair: The mayor shall appoint from among the commission members a chair of said commission, who shall serve for a one year term, and any subsequent replacements shall be appointed by the mayor. E. Mayor Ex Officio Member: The mayor, or an appointed designee, shall be an ex officio voting member of the commission. (Ord. 4266, 11-17-1997) http://sterling.webiness.com/codebook/getBookData.php?id=&chapter_id=15717&keywor... 7/26/2010 Sterling Codifiers, Inc. Page 2 of 3 2-11-3: GIFTS AND BEQUESTS: Gifts and bequests to the city or to the commission, for any purposes provided in this chapter, may be accepted and the property shall be used in accordance with the provisions of this chapter, and as may be expressly designated by the mayor and/or city council and the donor. (Ord. 4236, 6-23-1997) 2-11-4: USE OF BUILDING: The Veterans Memorial Hall building shall be available, so far as practical, for the following purposes: A. The special accommodations of soldiers, sailors, marines, airmen, nurses, coast guard members and other persons who have been in the military or naval services of the United States; B. For appropriate purposes in general community and neighborhood uses, under the control and regulation of the memorial hall commission. The term, "Veterans Memorial Hall" as provided in this chapter, shall also mean and include such parking grounds, buildings or facilities to be used for purposes consistent with the uses set out in this section. (Ord. 4236, 6-23-1997) 2-11-5: POWERS AND DUTIES: Subject to any limitations in state or local law, the memorial hall commission may exercise the following powers in fulfillment of its duties: A. Enter into agreements on behalf of the Veterans Memorial Hall, subject to approval of the city council. B. Adopt rules to govern those matters within the scope of the commission's powers and duties, and prescribe penalties for any violations thereof. Any rules or penalties shall be subject to the approval of the city council. http://sterling.webiness. com/codebook/getBookData.php?id=&chapter_id=15717&keywor... 7/26/2010 Sterling Codifiers, Inc. Page 3 of 3 C. Take such other action as it deems necessary and which falls within the scope of its purpose to organize, supervise, manage and have charge of the Veterans Memorial Hall. (Ord. 4236, 6-23-1997) http://sterling.webiness.com/codebook/getBookData.php?id=&chapter_id=15717&keywor... 7/26/2010 ATTENTION Beginning Monday, July 26, 2010 Cedar Street between W. 4th Street and W. 5th Street will be closed for reconstruction. There will be no parking available along the street next to Veteran's Memorial Hall. Access to Veteran's Memorial Hall will be limited to parking nearby and walking to the site until the reconstruction is complete.