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Home My WebLink About06/23/2010MEMORIAL HALL COMMISSION June 23, 2010 5:00 p.m. Memorial Hall Pledge of Allegiance. I. Roll Call II. Approval of Agenda, as proposed or amended III. Approval of Minutes of May 26, 2010 IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business X. Adjournment Suzy Schares City Clerk MEMORIAL HALL COMMISSION June 23, 2010 5:00 p.m. Memorial Hall Pledge of Allegiance. I. Roll Ca11 II. Approval of Agenda, as proposed or amended III. Approval of Minutes of May 26, 2010 t'/D0AA& IV. Citizens Oral Comments-C'✓ V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building, Grounds & Operations —Chairperson Richard Hastings 2. Education/Historical—Chairperson Randall Miller 3. Finance/Fundraising—Chairperson Marcia Courbat VIII. Unfinished Business IX. New Business X. Adjournment Suzy Schares City Clerk :lose, , e , a .QO /3 700o 41( • �oo = \444-e-ck izerno6 ie-erNe/ \ /.15roe • OD' //�so o a '/ao74-.g 4 , 440 -45 / 7 (. o a /724e.e-e• giezz-64e-t— 8' I._ , . 6,151,t.) • t't "3, • *7% "4. T`' • 'TY"' . s `3\•••%"•.4t.1.•^sialioa...a.1 • • es. v. •":•• • •• ?" •. 310--5.- •S• 4!.• 143 t,t0 4.. • • • s*, •ON ("; - • 34, MEMORIAL HALL COMMISSION June 23, 2010 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Michael Dennis. Members absent: Anthony Tisdale, Don Ticknor, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong. Moved by Miller, seconded by Dennis that the Agenda, as proposed, be approved. Ayes: Six. Moved by Miller, seconded by Thomas that the Minutes of May 26, 2010, as proposed, be approved. Ayes: Six. Citizens Oral Comments Rick Hurtado stated that he may have some treatment for paint in the entryway and that he spoke to Mayor Clark regarding the concerns in the hall. Mr. Hurtado stated that there should be five flagpoles outside and asked for permission to have someone make a replacement for the missing flagpole. There was some discussion on the type of pole material used and size of flags used. Mr. Hurtado stated that he might have some bushes for the Memorial Hall grounds from a school getting demolished. Mr. Hurtado proposed a new walkway area and handed out a sketch. There was some discussion on the proposed walkway, the POW/MIA flag mounting location and the trimming of trees. Craig White asked that the plans be forwarded to Debra Anderson, Building Official/Maintenance Administrator and Paul Huting, Leisure Services Director. Treasurer's Report Marcia Courbat gave the June 23, 2010 Treasurer's Report. Ms. Courbat reported that the commission has sold 2694 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $135,700.00, with a balance of $12,072.30 in the Brick Fund. There is a balance of $4,874.40 in the General Fund and $1,296.00 in the Special fund. Ms. Courbat presented an invoice in the amount of $220.00 from Blackhawk Memorial Co., Inc. for engraving of 9 bricks. Moved by Hastings, seconded by Thomas that the invoice be approved and City Clerk authorized to submit for payment. Ayes: Six. Ms. Courbat presented a book of articles pertaining to the Memorial Hall. She also spoke about her Honor Flight trip. Chairperson's Report Chairperson White reported that he met with a radio station about a Memorial Day and Veterans Day fundraiser that will go to a veterans cause. It will also help fund the cost of a monument at the National Cattle Congress grounds. Committee Reports Building, Grounds & Operations —Richard Hastings presented a Five Sullivan Brothers photo that has been on loan to the Grout Museum and will now be on display at Memorial Hall. There was discussion of where to display the photo. Mr. Hastings also presented a box with several diaries and books that he is getting surveyed and will be placed in the vault at the City Clerk's office. He stated that a safe might be donated to Memorial Hall from the sale of Grand Hotel to the city and will keep everyone informed on that. He stated that according to Mayor Clark there was $10,000.00 set aside for eaves in the FY 2011 budget and there was some discussion regarding this issue. There was discussion regarding the fire alarm system, a window in the elevator that needs to be fixed, repairing windows so storm windows can be utilized and the cleaning of windows. Mr. Hastings indicated that he has several documents on a USB port that serves as a back up to the computer at Memorial Hall. There was discussion about adding more memory to the computer at Memorial Hall, retrieval of grave registrations, and to start a hanging photo identification program. Ms. Courbat asked about putting more bricks in the Civil War June23,2010 Paget walkway. This item was then discussed. Moved by Courbat, seconded by Miller that 15 bricks be added to the Civil War walkway be approved. Ayes: Six. Education/Historical—Randall Miller reported that the booklets are being done and thanked everyone for their involvement with the Memorial Day events. Mr. Miller suggested that a brick be made for the Sons of the Amvets Post No. 19 for their $500.00 donation. Moved by Dennis, seconded by Hastings that a brick be made for the Sons of the Amvets Post No. 19 be approved. Ayes: Six. With no further business before the commission, it was moved by Thomas, seconded by Miller that the meeting be adjourned at 6:01 p.m. Ayes: Six. Suzy Schares City Clerk Page 1 of 1 SUZY SCHARES From: JAMIE KNUTSON Sent: Thursday, July 22, 2010 10:02 AM To: SUZY SCHARES Cc: SANDIE GRECO; ERIC THORSON Subject: Cedar Street Reconstruction Suzy, Starting on Monday, July 26th, Cedar Street between W. 4th and W. 5th will be closed for reconstruction. Access to Veteran's Memorial Hall will be limited to folks parking and walking in. The street will be torn out so that there won't be any parking along the street. Please inform any groups you feel are necessary. Thank You. Jamie Knutson, P.E. Associate Engineer City of Waterloo, Iowa 319-291-4312 jamie.knutson cr waterloo-ia.org 7/22/2010 MEMORIAL HALL COMMISSION MEMBERS American Legion Post #730 Craig White (3 years) 7(3 63 Oakwood Drive Waterloo, IA 50703 19) 234-1032 Term Expiration date of 12/01/11 American Legion Post #138 Phil Thomas 1 Magnolia Parkway Waterloo, IA 50701 (319) 234-0693 Term Expiration date of 12/01/10 Amvets Post #19 Randall Miller 015 Southfork Lane Waterloo, IA 50701-9576 (319) 610-5213 Term Expiration date of 12/01/11 Disabled American Veterans #11 Richard E. Hastings 56 Black Hawk Rd Waterloo, IA 50701 (319)232-5882 Term Expiration date of 12/01/10 Veterans of Foreign Wars Black Hawk County Vietnam Veterans Military Order of the Purple Heart #861 Anthony L. Tisdale 438 Cottage Street Waterloo, IA 50703-3113 (319) 234-5875 Term Expiration date of 12/01/08 ALTERNATES: John Bedard 1924 Mulberry Street Waterloo, IA 50703 (319) 235-7500 Term Expiration date of 12/01/11 Tom Broell 5526 Big Wood Road Cedar Falls, IA 50613 (319) 277-3791 Term Expiration date of 12/01/11 Douglas W. Healey 12344 Wellman Rd La Porte City, IA 50651 (319) 504-9340 Term Expiration date of 12/01/10 Chuck Howlett 327 Madison Street Waterloo, IA 50703 (319) 235-9729 Term Expiration date of 12/01/10 Donald T. Delamore 2720 Hiawatha Rd Cedar Falls, IA 50613-1021 (319) 268-1279 Term Expiration date of 12/01/08 1 of 2 6/22/2010 MEMORIAL HALL COMMISSION MEMBERS Women's Army Corp Marcia M. Courbat (3 years) 1100 Mitchell Avenue terloo,IA 50702-3345 (319) 233-4569 Term Expiration date of 12/01/09 Navy Mothers/Blue Star Mothers Retired Officers Don Ticknor 1446 Ruth Street Waterloo, IA 50707 (319) 232-6901 Term Expiration date of 12/01/09 ons of Union Veterans of the Civil War, Camp #33 Michael C. Dennis 1627 Jefferson Street Waterloo, IA 50702 (319) 235-9082 Term Expiration date of 12/01/11 Rolling Thunder Iowa Chapter #1 Marilyn Robinson 911 Hartman Avenue Waterloo, IA 50701 (319) 235-0400 Term Expiration date of 12/01/11 Cedar Valley Civil War Roundtable Mel Wittwer 5725 Aster Lane Waterloo, IA 50701 (319) 296-2660 Term Expiration date of 12/01/11 Robert Tabor Jr. P 0 Box 164 Waterloo, IA 50704-0164 (319) 234-5154 Term Expiration date of 12/01/11 Jons Olsson 1972 Newell Street Waterloo, IA 50707 (319) 232-7306 2 of 2 6/22/2010 (14 ctif (A/Air ci w • TQFF AYFGAG-paLr g41r wnlIc fTieci57 Q fi��k t_ j3ust? 5t&/ w/o( vV/ J4 5'7h S r1?5FT Gi07' /Nq MEMORIAL HALL COMMISSION May 26, 2010 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Don Ticknor, Michael Dennis. Members absent: Anthony Tisdale, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong. Moved by Thomas, seconded by Hastings that the Agenda, as proposed, be approved. Ayes: Seven. Moved by Miller, seconded by Courbat that the Minutes of January 27, 2010, as proposed, be approved. Ayes: Seven. Citizens Oral Comments Rick Hurtado announced that all of the flags are now up and will always be up. Rolling Thunder will be putting flags up and will change flags to represent all flags. Craig White suggested that the organization could start saving money for flags and that there are seven extra flag poles. He also suggested to display the United States flag, Iowa flag, POW flag and City flag. It was discussed that if there were too many flags on display they would tear each other up. Treasurer's Report Marcia Courbat gave the May 26, 2010 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,687 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $135,350.00, with a balance of $11,722.30 in the Brick Fund. There is a balance of $4,874.40 in the General Fund and $1,296.00 in the Special fund. Moved by Ticknor, seconded by Miller that payment of $2,460.00 to Black Hawk Memorial Co., Inc., be approved. Ayes: Seven. Marcia Courbat stated that the reason why the amount is so large is because there has not been a quorum since January and the amount has just been adding up since then. Ms. Courbat stated that she also wrote Ms. Gunderson a thank you for a donation that the commission received from her. Chairperson's Report Chairperson White reported that the Memorial Day holiday was fast approaching and the grounds needed to be washed down. Rick Hurtado suggested washing down the Vietnam ground across the river also. Committee Reports Building, Grounds & Operations —Richard Hastings reported the down spouts are needed and was quoted that it will cost approximately $6,000.00 to $10,000.00. There was discussion about going out to bid for this project when money is available. It was suggested that Debra Anderson be contacted to set up a walk through appointment for new eaves and downspouts. Richard Hastings stated that the lights outside the main doors do not work and the light right outside the ramp also doesn't work. Richard Hastings and Rick Hurtado discussed the paint that is used on the outside main doors area. Craig White also suggested that the building be cleaned the Friday before Memorial Day weekend. Education/Historical—Randall Miller reported that the Memorial Day event will take place over the weekend and he has to transport a speaker system. There was discussion about a speaker system being approved through City Council or Finance Committee for installation at the hall within the last two years. May 26, 2010 Page 2 Move by Courbat, seconded by Ticknor that installation of a new speaker system, be approved. Ayes: Seven. After research it was found that City Council approved on June 22, 2009 the submission of an application to Black Hawk County Gaming Association for grant in the amount of $6,303.00, with match of $1,600.00, for a new indoor/outdoor sound system for Veterans Memorial Hall building and Soldiers & Sailors Park. No other information was found after that date. Unfinished Business Randall Miller reported that last year a certificate for bricks for the Round Table was never given. Mr. Miller asked that he be given a certificate for "Good For One (1) Brick". There was discussion regarding the committee by-laws. New Business Donald Ticknor announced that the Sons of Unions Veterans have artifacts they would like to store and display at Memorial Hall. There was discussion regarding the storing of artifacts from other entities. There was discussion regarding the cost of the monitoring system through Hawkeye Alarm System. Ms. Courbat stated that the program for the parade was finished and ready to distribute. There was discussion about the flags at all city cemeteries. Ms. Courbat announced that she was going on an Honor Flight out of Cedar Rapids on June 22, 2010. There was discussion concerning getting an individual on an Honor Flight list and the procedures on doing that. With no further business before the commission, it was moved by Thomas, seconded by Tisdale that the meeting be adjourned at 5:53 p.m. Ayes: Seven. Suzy Schares City Clerk