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07/31/2014
AGENDA WATERLOO HOUSING AUTHORITY BOARD Thursday, July 31 st. 2014 following the agenda meeting Harold E. Getty Council Chambers, 715 Mulberry Streets A. Approval of Agenda B. Approval of minutes from May 15th, 2014 as proposed C. Old business D. New business 1. Approval of Travel Requests 2. Approval to accept the update to the Section 8 administrative plan policy. 3. Approval and resolution of 2014 Section 8 Management Assessment Program Annual Evaluation or (SEMAP). 4. Approval and resolution to accept the HUD Statement of Operating Budget and Expenditures. 5. Approval to place on file the blousing Authority report including the leasing. HAP and Admin. Fee, utilization report Adjourn WATERLOO HOUSING AUTHORITY, Governing Board Minutes May 15, 2014 at 8:15 AM Waterloo Center for the Arts — Law Court Theater Members Present: Welper, Jones, Schmitt, Lind, Morrissey, Dillon, Waterman, Washington, Mayer Motioned by Lind, seconded by Schmitt, that the Agenda be approved and, that the minutes from the March 27, 2014 meeting be approved. Ayes: All Motion Carried. Motioned by Jones, seconded by Schmitt to approve the following old business: 1. Approval of emergency repairs on the roof at 225 W. Ridgeway, 50 unit apartment complex. Ayes: All. Motion carried. Motioned by Schmitt, seconded by Morrissey to approve the following agenda items: 1. Approval of travel request to Las Vegas, for Housing Choice Voucher/Public Housing financial reporting for Sonia Mayer. 2. Approval of travel request to Des Moines, for Housing Quality Standard(inspections) training for Janet Wessels. 3. Approval of travel request to Director's meeting in Charles City, IA for Ethel Washington. Ayes: All. Motion carried. Motioned by Morrissey, seconded by Schmitt to approve th.e following agenda item: 1. Approval and Resolution to conduct a Public Hearing for the purpose of receiving comments on flat rents contingent upon HUD's final approval. 2. Approval to accept low bidder for blanket authorization of carpet replacement for the apartments at Ridgeway Towers, Public Housing Complex, 225 Ridgeway Avenue. 3. Approval to place report on file from NCRC/NAHRO/IA NAHRO conference. 4. Approval to place on file the Housing Authority report including the leasing HAP report. Ayes: All. Motion carried. Motioned by Schmitt, seconded by Morrissey to adjourn the meeting. Ayes: All Motion Carried. SAM CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: July 31st, 2014 To: Mayor Ernest Clark and Waterloo Housing Board From: Ethel Washington, Director Re: Travel Request for the Waterloo Housing Authority's staff to attend the Hawkeye Community College for Ethic Training. The Waterloo -Housing Director is requesting the Board's approval for staff to attend training at Hawkeye Community College. Staff will learn some of the following: o To report an ethical decision making process useful for professionals. o Describe particular ethical dilemmas faced in their work. o Use a code of ethics in scenarios of ethical dilemmas. o Engage in dialogue about making ethical decisions with other practitioners and contribute from their own work experience. o The Iowa University of Iowa is offering a certification at Hawkeye Community College on August 14th, 2014. Overtime is not required to attend the certification. The training will be funded through the Waterloo Housing Authority's FEDERALLY FUNDED Voucher budget set aside for training. The Waterloo Housing Authority's cost for the registration is a total of $100.00 The Director is requesting the approval of Staff's attendance to the University of Iowa ethical training at Hawkeye Community College. See attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - bepartment NAME(S) AND POSITION(S): Julie Snider and Beverly Cosby DATE: 8/14/2014 NAME OF CLASS ! MEETING: Ethics DESTINATION: Hawkeye Community College DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 08/14/2014 RETURN DATE: 08/14/2014 DATE(S) OF MEETING: 08/14/2014 PURPOSE OF TRAVELITRAINING: Training to engage in dialogue about making ethical decisions at work and with other dilemmas. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ $100.00 YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING $/00.00 REGISTRATION AIRFARE MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 100.00 BUDGET LINE ITEM: 283-13-1346 GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 July 29, 2014; 1pm-4pm Keystone AEA, 2310 Chaney Rd, Dubuque, IA 1014; 1pm-4pm Hawkeye Community College (Tama Hall), 501 East Orange Rd, Waterloo, IA Ethics for Professionals is a 3-hour interactive training after which participants will be able to: • Report an ethical decision making process useful for professionals. • Describe particular ethical dilemmas faced in their work. • Use a code of ethics in scenarios of ethical dilemmas. • Engage in dialogue about making ethical decisions with other practitioners and contribute from their own work experience. Presenter Profile - Lee Zook, MSW, PhD, LISW Lee Zook is a licensed independent social worker in the State of Iowa. He recently retired from Luther College where he taught social work for many years and has a varied background in clinical social work practice. Dr. Zook has many years of experience working in child welfare and mental health service systems. Register Today! To register for Ethics for Professionals contact Nancy Papin at Nancy-Papin@uiowa.edu. Please provide your full name, organization, phone, and e-mail address. The cost is $50* Please make checks payable to THE UNIVERSITY OF IOWA and send to: Center for Child Health Improvement & Innovation Attention: Nancy Papin 799 Main Street, Nesler Centre Suite 230 Dubuque, Iowa 52001 *Registration fee is non-refundable unless the training is canceled. Continuing Education: Certificates of Attendance will be provided to each participant along with additional program materials needed for professional development documentation. 1. Ui1vi lll'c' 1t)i1A. CENTER FOR CHILD HEALTH IMPROVEMENT & INNOVATION CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: July 3152, 2014 To: Mayor Ernest Clark and Waterloo Housing Board From: Ethel Washington, Director Re: Travel Request for the Waterloo Housing Authority's staff to attend the Hawkeye Community College for a Mental Health Fair Training. The Waterloo -Housing Director is requesting the Board's approval for staff to attend training at Hawkeye Community College. Staff will learn some of the following: How to support an individual experiencing a mental health cri-sis until appropriate professional help is available. ❑ The prevalence of mental illness in the U.S. and the emotional and economic cost. ❑ The potential warning signs and risk factors for depression, anxiety disorders, trauma, psychotic disorders, eating disorders and substance use disorders. ❑ A 5-step action plan to help an individual in crisis connect to Appropriate professional care. The Iowa University of Iowa is offering a certification at Hawkeye Community College on July 29th, 2014. Overtime is not required to attend the certification. The training will be funded through the Waterloo Housing Authority's FEDERALLY FUNDED Voucher budget set aside for training. The Waterloo Housing Authority's cost for the registration is a total of $120.00 The Housing Authority is requesting the approval of Staff's attendance to the University of Iowa training at Hawkeye Community College. See attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: July 29th, 2014 To: Mayor Ernest Clark and Waterloo Housing Board From: Ethel Washington, Director Re: Travel Request for the Waterloo Housing Authority's staff to attend the Hawkeye Community College for a Mental Health Fair Training. The Waterloo -Housing Director is requesting the Board's approval for staff to attend training at Hawkeye Community College. Staff will learn some of the following: How to support an individual experiencing a mental health cri-sis until appropriate professional help is available. ❑ The prevalence of mental illness in the U.S. and the emotional and economic cost. ❑ The potential warning signs and risk factors for depression, anxiety disorders, trauma, psychotic disorders, eating disorders and substance use disorders. ❑ A 5-step action plan to help an individual in crisis connect to Appropriate professional care. The Iowa University of Iowa is offering a certification at Hawkeye Community College on July 29th, 2014. Overtime is not required to attend the certification. The training will be funded through the Waterloo Housing Authority's FEDERALLY FUNDED Voucher budget set aside for training. The Waterloo Housing Authority's cost for the registration is a fttal of $120.00 The Housing Authority is requesting the approval of Staff's attendance to the University of Iowa training at Hawkeye Community College. See attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY _ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Ethel Washington and Wanda Hill Dorris DATE: 7/29/2014 NAME OF CLASS / MEETING: Mental Health First Aid Training DESTINATION: Hawkeye Community College DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 07/29/2014 RETURN DATE: 07/29/2014 DATE(S) OF MEETING: 07/29/2014 PURPOSE OF TRAVEL/TRAINING: Training to support individuals at work and to connect to the appropriate professional. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ $120.00 YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING $120.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 120.00 BUDGET LINE ITEM: 283-13-1346 GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TA I EA LE 1--1 '(Itis) r\L tivwMert;i;- i,hEri'stlisa r REGISTER TODAY! Nancy Papin Nancy-Papin@ uiowa.edu 563.583.5545 Cancelation and Refund Policy: Registrations are not refundable if you cancel. However, if we have to cancel for any reason you will receive a full refund. Weather Policy: You will be notified by e-mail at least 3 hours before any training that is canceled due to weather. Mental Hea t First Aid Training What is Mental Health First Aid? Mental Health First Aid is the initial help given to a person showing signs or symptoms of mental illness or in a mental health crisis. Mental Health First Aid is provided until appropriate professional or other help can be engaged. What will you learn? • How to support an individual experiencing a mental health crisis until appropriate professional help is available. • The prevalence of mental illness in the U.S. and the emotional and economic cost. • The potential warning signs and risk factors for depression, anxiety disorders, trauma, psychotic disorders, eating disorders and substance use disorders. • A 5-step action plan to help an individual in crisis connect to appropriate professional care. • Resources available to help someone with a mental health concern. Training Dates 14: 8am-5pm—Waterloo Community College (Tama Hall); 1501 E. Orange Rd., Waterloo IA September 20, 2014: Sam-5pm— Camanche Camanche Fire Department; 917 3rd Street, Camanche IA October 1, 2014: 8am-5pm—Dubuque AEA building; 2310 Chaney Rd, Dubuque, IA November 12, 2014; 8am —5pm—Des Moines Location—TBA Cost is $60. Please make checks payable to: THE UNIVERSITY OF IOWA Mail checks to : Center for Child Health Improvement & Innovation Attention: Nancy Papin 799 Main Street —Suite 230 Dubuque, IA 52001. Space is limited to 30 per class. Early registration encouraged. Nursing CEU's • Applications for nursing CEUs will be submitted. CEU's • Certificates of Attendance will be provided to each participant along with additional program materials needed for professional development documentation. L• UN tVtRSCilOi= loft. CEN 11 R FOR CHILD HEALTH IMPROVEMENT & INNOVATION CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Camegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: July 17t, 2014 To: Mayor Ernest Clark and the Waterloo Housing Authority's Board of commissioners. From: Ethel Washington, Director SUBJECT: approval of the Waterloo Housing Authority's Administrative plan updates. The Waterloo -Housing Director is seeking the approval of the board to accept updates to the Administrative Plan. The purpose of the update for the plan is to clarify written policies in accordance with the U. S. Department of Housing and Urban Development (HUD) regulations regarding matters that are not covered under the HUD regulations but left to local discretion. The HUD regulations governing the Section 8 Housing Choice Voucher Program are documented in the Code of Federal Regulations, 24 CFR Part 982, 24 CFR Part 5 and 24 CFR Part 35. The Waterloo Housing Authority's administrative plan has been updated and is available for public review at anytime. The Director is seeking the board's approval to update the administrative plan. EMW: Attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CHAPTERS 12.3 Exceptions to the HQS acceptability criteria: A % overflow pipe must be present and properly installed on the hot water heater with a temperature relief valve installed down to within 6 inches of the floor Except as provided in paragraph b below of this Section, each dwelling unit must have at least one battery -operated or hard -wired smoke detector, in proper operating condition, on each level of the dwelling unit, in each bedroom and one outside the sleeping rooms including the basements Time frames for corrections on emergency repair items: 1. Emergency repair items must be abated within 24 hours. 2. Non -working refrigerators range and oven, or a major plumbing fixture supplied by the owner must be abated within 72 hours. 3. Non -emergency items must be re -inspected within 14 days of the initial inspection. 4. The owner will have up to 30 days to complete before abatement commences. 12.7 Paid Suspension: Look at the language excluded/cut out the first two paragraphs up to reinstatement of full Section 8 benefits may occur. Interim re -exams/ someone moving into the household: Permanently absent does not include someone that is incarcerated. 14.2 Caretaker for a child: The custody of the children will go to a legal guardian and not an adult that does not already reside in the home. Visitors: Language re -written from 21 days to 14 days in a 12 month period. Assignment of bedroom sizes: One bedroom will be assigned to a mother or dad and child 5 and under. One bedroom will be assigned for children of the opposite sex who are at the age of 5 and under. 17.0 Mutual rescission: Can be done at anytime as long as all parties landlord, tenant and Housing Authority agree. CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 July 17th, 2014 To: Mayor Ernest Clark and the Waterloo Housing Authority's Board From: Ethel Washington, Director Subject: Request for a Resolution and Approval of 2014 HUD Section 8 Management Assessment Program Annual Evaluation or (SEMAP). Attached please find the Section 8 Management Assessment Program (SEMAP) Certification (8/29/2014), which requires the approval of the Housing Board and a resolution with the Chairperson's signature before submission to HUD. The evaluation is for the Section 8 Voucher and Public Housing Program. The indicators such as how selections are made from each waiting list, HQS inspection enforcement, and lease -up rate and how revenue is managed are to alert HUD of troubled housing authorities. . The forms are electronically submitted to HUD along on 8/31/2014 along with a resolution signed by the board chairperson. The Waterloo Housing Authority Director is requesting the approval and a resolution of the 2014 Section 8 Management Assessment Program Evaluation or (SEMAP). CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Jtiv1AY Uertitication Page 1 of 3 ethel washington A0639) (M _...................................... PIC Main SEMAP KDHAP Get Help Reports Submission List Summary Certification Profile Comments Field Office: 7APH KANSAS CITY HUB OFFICE Housing Agency: IA050 WATERLOO PHA Fiscal Year End: 6/30/2014 Logoff / Return to Secure Systems OMB Approval No. 2577-0215 SEMAP CERTIFICATION (Page 1) Logoff Public reporting burden for this collection of information is estimated to average 12 hours per ------ response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.This agency may not conduct or sponsor, and you are not required to respond to, a collection of information unless it displays a currently valid OMB control number. This collection of information is required by 24 CFR sec 985.101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant -based assistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the PHA concerns the performance of the PHA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data to assess PHA management capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and the information collected does not lend itself to confidentiality. Check here if the PHA expends Tess than $300,000 a year in federal awards Indicators 1 - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards and its Section 8 programs are not audited for compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must still complete the certification for these indicators. Performance Indicators 1 Selection from Waiting List (24 CFR 982.54(d)(1) and 982.204(a)) a. The HA has written policies in its administrative plan for selecting applicants from the waiting list. PHA Response o Yes No b. The PHA's quality control samples of applicants reaching the top of the waiting list and admissions show that at least 98% of the families in the samples were selected from the waiting list for admission in accordance with the PHA's policies and met the selection criteria that determined their places on the waiting list and their order of selection. PHA Response o Yes No 2 Reasonable Rent (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507) a. The PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and (iii) at the HAP contract anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA's method takes into consideration the location, size, type, quality, and age of the program unit and of similar unassisted units and any amenities, housing services, maintenance or utilities provided by the owners. https://hudapps.hud.gov/pic/semap/smpassessmentcertification.asp 7/24/2014 SEMAP Certification Page 2 of 3 PHA Response o Yes No b. The PHA's quality control sample of tenant files for which a determination of reasonable rent was required to show that the PHA followed its written method to determine reasonable rent and documented its determination that the rent to owner is reasonable as required for (check one): PHA Response o At least 98% of units sampled 80 to 97% of units sampled Less than 80% of units sampled 3 Determination of Adjusted Income (24 CFR part 5, subpart F and 24 CFR 982.516) The PHA's quality control sample of tenant files show that at the time of admission and reexamination, the PHA properly obtained third party verification of adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income; properly attributed allowances for expenses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances for the unit leased in determining the gross rent for (check one): PHA Response o At least 90% of files sampled 80 to 89% of files sampled Less than 80% of files sampled 4 Utility Allowance Schedule (24 CFR 982.517) The PHA maintains an up-to-date utility schedule. The PHA reviewed utility rate data that it obtained within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10% or more in a utility rate since the last time the utility allowance schedule was revised. PHA Response o Yes No 5 HQS Quality Control (24 CFR 982.405(b)) The PHA supervisor (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met the minimum sample size required by HUD (see 24 CFR 985.2), for quality control of HQS inspections. The PHA supervisor's reinspected sample was drawn from recently completed HQS inspections and represents a cross section of neighborhoods and the work of cross section of inspectors. PHA Response o Yes No 6 HQS Enforcement (24 CFR 982.404) The PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life -threatening HQS deficiencies were corrected within 24 hours from the inspection and, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA -approved extension, or, if HQS deficiencies were not corrected within the required time frame, the PHA stopped housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligations for (check one): PHA Response o At least 98% of cases sampled Less than 98% of cases sampled 7 Expanding Housing Opportunities. (24 CFR 982.54(d)(5), 982.153(b)(3) and (b)(4), 982.301(a) and 983.301(b)(4) and (b)(12)) Applies only to PHAs with jurisdiction in metropolitan FMR areas Check here if not applicable a. The PHA has a written policy to encourage participation by owners of units outside areas of https://hudapps.hud.gov/pic/semap/smpassessmentcertification.asp 7/24/2014 Jt;MAF ueruncation Page 3 of 3 poverty or minority concentration which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration, and which includes actions the PHA will take to encourage owner participation. PHA Response o Yes No b. The PHA has documentation that shows that it took actions indicated in its written policy to encourage participation by owners outside areas of poverty and minority concentration. PHA Response o Yes No c. The PHA has prepared maps that show various areas, both within and neighboring its jurisdiction, with housing opportunities outside areas of poverty and minority concentration; the PHA has assembled information about job opportunities, schools and services in these areas; and the PHA uses the maps and related information when briefing voucher holders. PHA Response o Yes No d. The PHA's information packet for certificate and voucher holders contains either a list of owners who are willing to lease, or properties available for lease, under the voucher program, or a list of other organizations that will help families find units and the list includes properties or organizations that operate outside areas of poverty or minority concentration. PHA Response o Yes No e. The PHA's information packet includes an explanation of how portability works and includes a list of neighboring PHAs with the name, address and telephone number of a portability contact person at each. PHA Response o Yes No f. The PHA has analyzed whether voucher holders have experienced difficulties in finding housing outside areas ofpoverty or minority concentration and, where such difficulties were found, the PHA has considered whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval when necessary. PHA Response o Yes No Go to Comments Go to Deconcentration Addendum Page 1 of 2 Save I I Reset https://hudapps.hud.gov/pic/semap/smpassessmentcertification.asp 7/24/2014 CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: July 17th, 2014 To: Mayor Ernest Clark Waterloo Housing Authority Board From: Ethel Washington, Director Re: Resolution and acceptance of the HUD Statement of Operating Budget and Expenditures Following is the calculated Waterloo Housing Authority Operating Budget to HUD for the Ridgeway Towers Public Housing fiscal year ending 6/30/2015 (see attachment). This Statement includes the rental revenue and expenditures for Ridgeway Towers. The Waterloo Housing Authority is requesting the board's approval of the above Operating Budget. See Attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer PHA Board Resolution Approving Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing - Real Estate Assessment Center (PIH-REAC) OMB Approval No. 2577-0026 (exp. 04/30/2016) Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income public housing program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. PHA Name: Waterloo Housing Authority PHA Fiscal Year Beginning: 7/1/2014 Board Resolution Number: PHA Code: IA05000115J Acting on behalf of the Board of Commissioners of the above -named PHA as its Chairperson, I make the following certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): DATE 0 Operating Budget approved by Board resolution on: © Operating Budget submitted to HUD, if applicable, on: ❑ Operating Budget revision approved by Board resolution on: 0 Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above -named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and 6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i). I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, if applicable, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802) Print Board Chairperson's Name: Signature: Date: Previous editions are obsolete form HUD-52574 (08/2005) HUD ACCOUNTING & CONSULTING SERVICES July 11, 2014 ETHEL WASHINGTON EXECUTIVE DIRECTOR WATERLOO HOUSING AUTHORITY 620 MULBERRY STREET WATERLOO, IA 50703 Dear Ethel: Attached are the following Operating Budget forms for Fiscal Year Ending June 30, 2015. Please review and let me know if you have any questions and/or changes. 1. 52564 - Operating Budget (sign page 3) 2. 52571 - Schedule of Administration Expense Other Than Salary (sign page 1) 3. 52573 - Summary of Budget Data and Justifications 4. 52566 - Schedule of All Positions and Salaries (sign both pages) 5. 52567 - Schedule of Nonroutine Expenditures 6. 52574 - PHA Board Resolution (enter board resolution number, Board Chairperson's name & signature, and date on page 1) The above forms are to be presented to your Board for approval and a signed copy of Form 52574 must be submitted to your Public Housing Financial Analyst. The remaining forms do not need to be submitted to HUD and should be kept on file at your office for inspection during the fiscal year-end audit. Please contact me should you have any questions concerning the above. I will send our invoice for preparing the Operating Budget in a separate e-mail. Thank you, Red Z. s Rick L. Schwartz Managing Partner Enclosures TOM LOUCKS • RICK SCHWARTZ www.ho us ingacc ou nta ntco m P.O. Box 501 • Nappanee, Indiana 46550-0501 Phone: 574-773-2321 • Fax: 574-773-2461 • Email: rickOlouckscpas.com PHA Board Resolution Approving Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing - Real Estate Assessment Center (PIH-REAC) OMB Approval No. 2577-0026 (exp. 04/30/2016) Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income public housing program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. PHA Name: Waterloo Housing Authority PHA Fiscal Year Beginning: 7/1/2014 Board Resolution Number: PHA Code: IA05000115J Acting on behalf of the Board of Commissioners of the above -named PHA as its Chairperson, I make the following certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): DATE Operating Budget approved by Board resolution on: ❑ Operating Budget submitted to HUD, if applicable, on: ❑ Operating Budget revision approved by Board resolution on: 0 Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above -named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and 6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i). I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, if applicable, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802) Print Board Chairperson's Name: Signature: Date: PreNous editions are obsolete form HUD-52574 (08/2005) Operating Budget Schedule of Nonroutine Expenditures U.S. Department of Housing and Urban Development Office of Pudic and Indian Housing OMB Approval No. 2577-0026 (EN). 10/31/2009) Pubic Reporting Burden forthis oc0ectot dnfomation is estimated to average 0.75 hour per response, including the line for renewing instructions. searching existing data sources, gaUang and mantaning the data needed, andcOmpktng and re..ewthg the colecion of information. Send oonvnenls regarding this burden estimate or any other aspect of this splecnon d intonation, ncndng suggestions for reducing this burden. to the Reports Managenenl Officer, Office of Information Potidos and Systems„ U.S. Depatrnent of Housing and Urban Devekgment Washngton,D.C. 20410.3600 and to the Once d Management and Budget, Paperwork Reduction Reject (2577-002fi) Washngl0n DC 20503 Don 1 dth' ed Laval Hwang Au airy Waterloo Housing Authority . .. oxen scemplet amloeMa al the above addressees. Locality 620 Mulberry Street Waterloo, IA 50703-5713 Fool Veer Ending June 30, 2015 Eoraord'nery Manla,aio and Betterments 6 Additions (F)oAudng Equipment /ddiIons) Equipment Requirements Wont Project Number ID Description of Work Project (List Extraordinary Maintenance ad Betterments aid Additons separately) (2) Hwang Prq'ed Number (a) Total Estimated Cost (4) Paont c0ndete Current snags! Year End (51 Requested Budget Year Description of Equipment Items (Dal Replacements and Additions separately) (0) Requested Budget Eslimeled Ej andgure In Year (6) Percent Campkle Year End 0) No. Cd Item (0) Item Cost (10) Eaemaled Emerhdtne Is Year (111 RA ..rflnara $ 12,000 Warning: HUD eel pmsewie Wee arms and alramenla conviction ma. rearm 1. mm,tna.aae....e..s.a.... ,... a...as............... ........_ --- rant 110062567WW1 fee Handbook 7475.1 Page 1 of 1 Operating Budget Schedule of All Positions and Salaries U.S. Department of Housing and Urban Development Office of Public and Indian Housing Name or Local Housing Authority Waterloo Housing Authority Locality 620 Mulberry Street Waterloo, IA 50703-5713 RParroval no. zsr1Lazs leaf. 1w5rzaa9) Flscal Year End Fiscal June 30, 2015 Position title and Name By Organizational Unit and Function Present Salary Rate Rego led Budget Year Allocation of Salaries by Program Salary Rate F12015 Estimated Payment Management Modernization Development Section 8 Programs Other Programs Lon98aiN Method of Allocation No. Mantis Amount As of (date) FV2014 (1) (1a) (2) (3) (0) (81 (8) (7) (9) (e) (10) (11) (12) Totals for all Categories: Total Administration-NonTeehnical S 47,320 S 47,320 Total Administration -Technical Total Administration -Nontechnical: Tenant Services Total Maintenance $ 47,033 S 47,933 Total Other Total Utilides Total Payroll $ 94,353 $ 94,353 To the best of my knowledge, all the information stated herein, as well as any inbmatkan provided in the accompaniment helm*lh, is true and accurate Warning: HUD will prosecute false claims and statements. Conviction may result in trim nal arMlo civil penalties. (18 U.S.C. 1001, 1010, 1012;31 U.S.C. 3729, Executive Dire too Designated Official Date 7/12/2014 harm HUD.52588 (3185) ref Handbook 74781 Totals Page 2 of 2 Operating Budget Schedule of All Positions and Salaries U.S. Department of Housing and Urban Development Office of Public and Indian Housing Name of Local Homing Authority Waterloo Housing Authority Locality 620 Mulberry Stunt Waterloo, IA 50703-5713 vmn ry,pora, ma. ear ,a,uce taxa. 1eraa!Suuat Fiscal Year End June 30, 2015 Position 1Wa and Name By Organizational Unit and Function Present Salary Rate Regue led Budget Year vibration or Salaries by Program Salary Rate FY 2615 Estimated Payment Management Modernization Development Section 8 Programs Oder Programs Lagenty Method of Allocation No. Months Amount As M (data) FY 2011 (1) (ta) (2) (2) (4) (5) (6) U) on (0) (to) (!t) (12) Administration A-NT $ 45,153 $ 47,320 12 $ 47,320 $ 47,320 Maintenance M 40,198 42,128 12 42,128 42,128 Part -lime Maintenance M 4,880 4,905 12 4,905 4,905 To the best of my knowledge, all the information stated herein. as wed as any information provided in the accompaniment herewith. Ire and accurate Warning: HUD will prosecute false clams and statements. Conviction may result in criminal ardor civil penalties. (18 U.S.C. 1001,1010, 1012;31 U.S.C.3729, Executive Director or Designated °etch Dale 7112/2010 form HUD-52561 (395) ref Handbook 74751 Totals Page 1 of 2 Insurance: Give an explanation of substantial Requested Budget Year estimated increases in the PUM rate of expenditures for insurance over the Current Budget Year. Cite changes in coverage, premium rates, etc. Total Estimated Insurance Employee Benefit Contributions: List all Employee Benefit plans participated in. Give justification for all plans to be instituted in the Requested Budget Year for which prior HUD concurrence has not been given. FICA Contributions $ 94,353 times 7.65% $ 7,218 Health Insurance 8,093 Total Estimated Employee Benefits $ 15,311 Collection Losses: State the number of tenants accounts receivable to be written off and the number and total amount of al accounts receivable for both present and vacated tenants as of the month in which the estimate was computed. We expect to write-off $100 in uncollectible accounts. Extraordinary Maintenance, Replacement of Equipment, and Betterments and Additions: Cite prior HUD approval or give justification for each nonroutine work project included in the Requested Budget and for those for future years which make up the estimate on Form HUD-52570. Justifying information incorporated on or attached to Form HUD- 52567 need not be repeated here. See form HUD 52567 for details. Contracts: List all contracts, other than those listed on page 3 of this form under Ordinary Maintenance & Operation (OMO). Cite the name of the contractor, type of contract, cost of contract, and contract period. Justification must be provided for all contract services proposed for the Requested Budget Year (RBY). Explain substantial RBY increases over the PUM rate of expenditure for these contracts in the Current Budget Year. Previous editions are obsolete Page 4 of 4 form HUD-52573 (3/95) ref Handbooks 7475.1 Specify all proposed new positions and all present positions to be abolished in the Requested Budget Year. Cite prior HUD concurrence in proposed staffing changes or present justification for such changes. Cite prior HUD concurrence in proposed salary increases for Administration Staff or give justification and pertinent comparability information. Cite effective date for current approved wage rates (form HUD-52158) and justify all deviations from these rates. See form HUD-52566 for details. Travel, Publications, Membership Dues and Fees, Telephone and Telegraph, and Sundry In addition to "Justification for Travel to Conventions and Meetings" shown on Form HUD-52571, give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for these accounts in the Current Budget Year. Explain basis for allocation of each element of these expenses. See form HUD52571 for details. Utilities: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for each utility servive in the Current Budget Year. Describe and state estimated cost of each element of "Other Utilities Expense." Utility expenses based on current costs and anticipated increases for Requested Budget Year. Allowable utilities expense per unit month of: 65.50 . Ordinary Maintenance & Operation - Materials: Give an explanation of substantial Requested Budget Year estimated increases over the PUM rate of expenditures for materials in the Current Budget Year. Maintenance Materials $ 6,000 Total Estimated Materials $ 6,000 Ordinary Maintenance & Operation - Contract Costs: List each ordinary maintenance and operation service contracted for and give the estimated cost for each. Cite and justify new contract services proposed for the Requested Budget Year. Explain substantial Requested Budget Year increases over the PUM rate of expenditure for Contract Services in the Current Budget Year. if LHA has contract for maintenance of elevator cabs, give contract cost per cab. Misc. Contract Costs $ 4,600 Heating & Cooling 5,400 Snow Removal 7,250 Elevator Maintenance 2,300 Landscape & Grounds 3,900 Unit Turnaround 250 Electrical Contract 1,000 Plumbing Contract 1,000 Extermination 360 Janitorial Contract 1,900 Garbage Removal 1,000 Total Estimated Contract Costs $ 28 960 Previous editions are obsolete form HUD-52573 (3/95) ref Handbooks 7475.1 Page 3 of 4 Interest on General Fund Investments: State the amount of present General Fund investment and the percentage of the General Fund it represents. Explain circumstances such as increased or decreased operating reserves, dwelling rent, operating expenditures, etc., which will affect estimated average monthly total investments in the Requested Budget Year. Explain basis for distribution of interest income between housing programs. Projected Interest Total Projected Interest $ 100 $ 100 Other Comments On Estimates of Operating Receipts: Give comments on all other significant sources of income which will present a clear understanding of the HA's prospective Operating Receipts situation during the Requested Budget Year. For Section 23 Leased housing explain basis for estimate of utility charges to tenants. Other Income $ 150 Other Tenant Revenue 150 Laundry Machines Income 5,180 Capital Fund Operating Advances 9,410 Total $ 14.890 Operating Expenditures Summary of Staffing and Salary Data Complete the summary below on the basis of information shown on Form HUD-52566, Schedule of All Positions and Salaries, as follows: Column (1): Enter the total number of positions designated with the corresponding account line symbol as shown in Column (1), form HUD-52566 Column (2) Column (3) Column (4) Enter the portion of total salary expense shown in Column (5) or Column (6), Form HUD-52566, allocable to Section 23 Leased Housing Management. Enter the number of equivalent full-time positions allocable to HUD -aided housing in management. For example: A HA has three "A-NT" positions allocable to such housing at the rate of 80%, 70%, and 50% respectively. Thus, the equivalent full-time positions is two. (8/10 + 7/10 +5/10). Enter the portion of total salary expense shown in Column (5) or Column (6), Form HUD-52566, allocable to HUD -aided housing in management, other than Section 23 Leased housing. Column (5) Enter the portion of total salary expense shown in Column (5) or Column (7), form HUD-52566, allocable to Modernization Programs (Comprehensive Improvement Assistance Program or Comprehensive Grant Program). Column (6) Enter the portion of total salary expense shown in Column (5) or Column (9), form HUD-52566, allocable to Section 8 Programs. Note: The number of equivalent full-time positions and the amount of salary expense for at positions designated "M" on Form HUD-52566 must be equitably distributed to account lines Ordinary Maintenance and Operation - Labor, Extraordinary Maintenance Work Projects, and Betterments and Additions Work Projects. Account Line Total Number of Positions (1) HUD -Aided Management Program Equivalent Full-time Positions (2) Salary Expense Management (3) Section 23 Leased Housing only (4) Modernization Programs (5) Section 8 Program (6) Administration -Nontechnical Salaries 1/ 1 1 47,320.00 - " Administration -Technical Salaries 1/ - Ordinary Maintenance & Operation -Labor 1 2 1 47,033.00 - _ Utilities -Labor 1/ Other (Specify) (Tenant Services, Legal, etc.) 1/ - - Extraordinary Maintenance Work Projects 2/ Betterments and Additions Work Projects 2/ 1 Carry forward to the appropriate lima on HUD 52564 M e amount of salary expense shown m Co umn (3) on the corresponding line above. Carry forward to the appropriate line on HUD-52564 (Section 23 Leased Housing Budget), the amount of salary expense shown in Column (4) on the corresponding line above. 2 The amount of salary expense distributed to Extraordinary Maintenance Work Projects and to Betterments and Additions Work Projects Is to be included in the cost of each individual project to be performed by the HA Staff, as shown on form HUD-52567. Previous editions are obsolete form HUD-52573 (3/95) ref Handbooks 7475.1 Page 2 of 4 Operating Budget Summary of Budget Data and Justifications Waterloo Housing Authority June 30, 2015 Operating Receipts Dwelling Rental: Explain basis for estimate. For HUD -aided low -rent housing, other than Section 23 Leased housing, state amount of latest available total HA monthly rent roll, the number of dwelling units available for occupancy and the number accepted for the same month end. Cite HA policy revisions and economic and other factors which may result in a greater or lesser average monthly rent roll during the Requested Budget Year. For Section 23 Leased Housing, state the number of units under lease, the PUM lease price, and whether or not the cost of utilities is included. If not included, explain method for payment at utility costs by HA and/or tenant. Locality 620 Mulberry Street Waterloo, tA 50703-5713 U.S. Department of Housing OMB Approval No. 2577-0026 (Exp. 10/31/2009) and Urban Development Office of Public and Indian Housing Public reporting burden for this collection of information is estimated to average 45 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income housing program and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. Name of Local Housing Authority Fiscal Year Ending Dwelling Rental of $ 188.730 is based on projected average monthly dwelling rental charge per unit of $ 324.28 and projected occupancy percentage of 97% . Average monthly dwelling rental charge based on Rent Roll as of 2/1/2014. Note: If occupancy percentage is 97% or greater and the HA believes that an average occupancy rate of at least 97% is sustainable for the RBY, then 97% is used as the projected occupancy percentage. Excess Utilites: (NOT for Section 23 Leased housing.) Check appropriate spaces in item 1, and explain "Other Under item 2, explain basis for determining excess utility consumption. For example: Gas; individual check meters at OH-100-1, proration of excess over allowances at OH-100-2, etc: Cite effective date of present utility allowances. Elain anticipated changes in allowances or other factors which will cause a significant change in the total amount of excess utility charges during the Requested Budget Year. 1. Utility Services Surcharged: Gas ❑ Electricity ❑ Other ❑ (Specify) 2. Comments: Annualized estimate - Nondwelling Rent: (NOT for Section 23 Leased Horsing.) Complete Item 1, specifying each space rented, to whom, and the rental terms. For example: Community Building Space - Nursery School - $50 per month, etc. Cite changes anticipated during the Requested Budget Year affecting estimated Non -dwelling Rental Incase. 1. Space Rented To Whom Rental Terms 2. Comments: Previous editions are obsolete Page 1 of 4 form HUD-52573 (3/95) ref Handbooks 7475.1 Operating Budget Schedule of Administration Expense Other Than Salary U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 10/31/2009) Public Reporting Burden for this collection of information is estimated to average 1.0 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the ab dd OVe a waaves. Name of Local Authority Waterloo Housing Authority Locality: 620 Mulberry Street Waterloo, IA 50703-5713 Fiscal Year End: June 30, 2015 (1) Description (2) Total (3) Management (4) Development (5) Section 8 (6) Other 1 Legal Expense (See Special Note in Instructions) $ 300 $ 300 2 Training (list and provide justification) 1,500 1,500 3 Travel 1,000 1,000 4 Other LHA Travel: 5 Within Area of LHA Jurisdiction 6 Total Travel 1,000 1,000 7 Accounting 2,630 2,630 8 Auditing 530 530 9 Sundry Rental of Office Space 10 Publications (Advertising and/or Marketing) 400 400 11 Membership Dues and Fees (list organization and amount) 1,250 1,250 12 Telephone, Fax, Electronic Communications 2,300 2,300 13 Collection Agent Fees and Court Costs 14 Administrative Services Contract 15 Forms, Stationary and Office Supplies 2,600 2,600 16 Other Sundry Expense (provide breakdown) 4,600 4,600 17 Total Sundry 11,150 11,150 18 Total Administration Expense Other Than Salaries $ 17,110 $ 17,110 To the best of my knowledge, all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Waming: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Signature of authorized representative & Date: Page 1 of 1 Executive Director 7/12/2014 form HUD-52571 (3/95) ref Handbook 7475.1 Nameo PHA /IHA Water oo Housing Authori Fiscal Year Ending Line No. Acct. No. Description (1) Actuals Last Fiscal Yr. 2013 PUM (2) ..11.111.1 0 Estimates 0 or Actual Current Budget Yr. 2014 PUM (3) J V, L V ID Requested Budget Estimates PHA/IHA Estimates HUD Modifications PUM (4) Amount (to nearest $10) (5) PUM (6) Amount (to nearest $10) (7) Ordinary 330 Maintenance 4410 and Operation Labor 70.93 74.50 78.38 47,030 340 4420 Materials 9.07 10.00 10.00 6,000 350 4430 Contract Costs 32.80 44.50 48.27 28,960 360 Total Ordinary Maintenance & Operation Expense (lines 330 to 350) 112.80 129.00 136.65 81,990 Protective Services 370 4460 Labor 380 4470 Materials - - - 390 4480 Contract Costs - - - 400 Total Protective Services Expense (sum of lines 370 to 390) - - - General Expense: 410 4510 Insurance - - - 420 4520 Payments in Lieu of Taxes - - - 430 4530 Terminal Leave Payments - - - 440 4540 Employee Benefit Contributions 24.58 25.12 25.52 15,310 450 4570 Collection Losses - 0.17 0.17 100 460 4590 Other General Expense - 0.83 - 470 Total General Expense (sum of lines 410 to 460) 24.58 26.12 25.68 15,410 480 Total Rout ne Expense (sum of lines 210, 250, 320, 360, 400, and 470) 220.67 249.91 341.88 205,130 Rent fo Leased Dwellings: 490 4710 Rents to Owners of Leased Dwellings - - - 500 Total Ope sting Expense (sum of lines 480 and 490) 220.67 249.91 341.88 205,130 Nonrou Ins Expenditures: 510 4610 Extraordinary Maintenance 6.11 - - 520 7520 Replacement of Nonerq>endable Equipment 18.68 - 20.00 12,000 530 7540 Property Betterments and Additions 166.81 - - 540 Total Non outine Expenditures (sum of lines 510, 520, and 530) 191.60 - 20.00 12,000 550 Total Ope sting Expenditures (sum of lines 500 and 540) 412.27 249.91 361.88 217,130 Prior Year Adjustments: 560 6010 Prior Year Adjustments Affecting Residual Receipts - - - Other Expenditures: 570 Deficiency in Residual Receipts at End of Preceding Fiscal Yr. - - 580 Total Ope sting Expenditures, Including prior year adjustments and other expenditures (line 550 plus or minus line 560 plus line 570) 412.27 249.91 361.88 217,130 590 Residual Receipts (or Deficit) before HUD Contributions and provision for operating reserve (line 130 minus line 580) (76.73) 73.72 (22.35) (13,410) HUD Contributions: 600 8010 Basic Annual Contribution Eamed-Leased Projects:Current Year - - - 610 8011 Prior Year Adjustments - (Debit) Credit - - - 620 Total Basic Annual Contribution (line 600 plus or minus line 610) - - - 630 8020 Contributions Earned - Op. Sub: - Cur. Yr.(before yearend adj) 16.08 32.98 43.63 26,180 640 CY 2012 Subsidy Allocation Adjustment (proposed by HUD) - - - 650 Other (specify): - - - 660 Other (specify): - - - 670 Total Year-end Adjustments/Other (plus or minus lines 640 thru 660) - - - 680 8020 Total Operating Subsidy -current year (line 630 plus or minus line 670) 16.08 32.98 43.63 26,180 690 Total HUD Contributions (sum of lines 620 and 680) 16.08 32.98 43.63 26,180 700 Residual Receipts (or Deficit)(sum of line 590 plus line 690) Enter here and on line 810 (60.65) 106.70 21.28 12,770 Previous editions are obsolete Page 2 of 3 form HUD-52564 (3/95) ref. Handbook 7475.1 Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (exp. 10/31/2009) Public reporting burden for this collection of information is estimated to average 116 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of This collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (2577-0026), Washington, D.C. 20503. Do not send this completed form to either of the above addresses. a. Type of Submission Original No. b. Fiscal Year Ending Ir. No of months (rhenk one) June 30, 2015 12 moo Other (specify)_ d. Type of HUD 01 it PHA/IRA-Owned assisted project(s) Rental Mutual Help Rental Housing Homeownership Housing Ill Homeownership • Revision e. Name of Public Housing Agency / Indian Housing Authority (PHA/IHA) Waterloo Housing Authority 02 • IHA-Owned 03 • PHA/IHA-Leased f. Address (city, State, zip code) 620 Mulberry Street Waterloo, IA 50703-5713 Turnkey Leased Homeownership 04 ■ PHA/IHA-Owned 05 ■ PHA/IHA g. ACC Number KC-3047 h. PAS / LOCCS Project No. IA05000115J i. HUD Field Office Kansas City, KS j. No. of Line No. Dwelling Units 50 Acct. No. k. No. of Unit Months Available 600 Description (1) m. No. of Projects 1 Actuals Last Fiscal Yr. 2013 PUM (2) Requested Budget Estimates 2 Estimates • or Actual Current Budget Yr. 2014 PUM (3) PHA/IHA Estimates HUD Modifications PUM (4) Amount (to nearest $10) (5) PUM (6) Amount (to nearest $10) (7) Homebuyers 010 Monthly 7710 Payments For: Operating Expenses 020 7712 Earned Home Payments 030 7714 Nonroutine Maintenance Reserve 040 Total Break -Even Amount (sum of lines 010, 020, and 030) - - - - 050 7716 Excess(Deficit) In Break -Even Amount 060 7790 Homebuyers Monthly Payments (Contra) Operating 070 Receipts 3110 Dwelling Rentals 320.28 314.23 314.55 188,730 080 3120 Excess Utilities - - - - 090 3190 Nondwelling Rentals - - - - 100 Total Rental Income (sum of lines 070, 080, and 090) 320.28 314.23 314.55 188,730 ill)3610 Interest on Gen Fund Investments - 0.17 0.17 100 120 3690 Other Operating Receipts 15.26 9.23 24.82 14,890 130 Total Operating Income (sum of lines 100, 110, and 120) 335.54 323.63 339.53 203,720 Operating 140 Expenditures 4110 - Administration: Administrative Salaries 6.45 - 78.87 47,320 150 4130 Legal Expense - 0.50 0.50 300 160 4140 Staff Training - 2.50 2.50 1,500 170 4150 Travel 0.21 1.67 1.67 1,000 180 4170 Accounting Fees 4.31 4.17 4.38 2,630 190 4171 Auditing Fees 0.83 0.62 0.88 530 200 4190 Other Administrative Expenses 9.36 16.33 18.58 11,150 210 Total Administrative Expense (sum of line 140 thru line 200) 21.16 25.79 107.38 64,430 Tenant 220 Services: 4210 Salaries - - - - 230 4220 Recreation, Publications and Other services 5.78 6.67 6.67 4,000 240 4230 Contract Costs, Training and Other - - - - 250 Total Tenant Services Expense (sum of lines 220,230, and 240) 5.78 6.67 6.67 4,000 Utilities: 260 4310 Water 4.19 4.08 4.75 2,850 270 4320 Electricity 26.04 29.08 29.08 17,450 280 4330 Gas 13.42 16.67 19.17 11,500 290 4340 Fuel - - - - 300 4350 Labor - - - - 310 4390 Other utilities expense 12.70 12.50 12.50 7,500 320 Total Utilities Expense (sum of line 260 thru line 310) 56.35 62.33 65.50 39,300 Previous editions are obsolete Page 1 of 3 form HUD-52564 (3/95) ref. Handbook 7475.1 HA Name Waterloo Housing Authority HA Number IA050 7� Unit Months Unit Months / 1 Leased Available (excluding (excluding DVP) DVP) Jan Feb Mar April May June July Aug Sept Oct Nov Dec Jan Feb Mar April May June July Aug Sept Oct Nov Dec 970 1,056 (86) 963 1,056 (93) 947 1,056 (109) 933 1,056 (123) 922 1,056 (134) 4,735 5,280 (545) Leasing Percentage - 89.68% Admin Fee Earned $ 46,999 Other Admin Funding (FSS, H/O, Admin Share DVP 8 Special of Fraud Fees) Recovery $ 200 47,294 46,542 45,883 45,366 CALENDAR YEAR 2014 LEASING, HAP AND ADMIN FEE UTILIZATION 7� HAP Funding Over/(Under) , \ (excluding Leased DVP) $ 232,084 $ 200 A HAP Cost excluding DVP) HAP Share of Fraud Recovery FSS Escrow Forfeitures Other Adjustments to HAP Reserve Increase HAP Reserve $ 365,680 $ 348,848 $ - $ 4,748 $ - $ 21,579 $ 21,579 365,680 342,377 - 151 - 23,454 45,034 365,680 346,321 - 5,813 - 25,172 70,206 372,269 337,170 - - - 35,099 105,305 372,269 331,328 - - - 40,941 146,246 " - - - - 146,246 - - - - 146,246 " - - - - 146,246 " - - - - 146,246 - - - - 146,246 - - - - - 146,246 " - - - - 146,246 $ 1,841,578 $ 1,706,044 $ - $ 10,712 $ - $ 146,246 xxxxxxxxx HAP Utilization - 92.64% Interest Income on Admin Fee Reserve Other Income Admin xpenses Funds Expended from Other UNA Adjustments to (Donations 8 Admin Transfers) Reserve Admin Fee Reserve $ 5 $ 65 $ 47,842 $ - $ 23 $ (550) $ 2,399,505 4 94 54,543 - - (7,150) 2,392,354 4 80 52,120 - 45,153 39,658 2,432,012 4 145 58,353 - - (12,320) 2,419,692 4 259 66,879 - - (21,250) 2,398,442 - - - - - 2,398,442 2,398,442 " - - - - - - - - - 2,398,442 " - - - - 2,398,442 " - - - 2,398,442 - - - - - 2,396,442 - - - 2,398,442 $ 22 $ 643 $ 279,738 $ - $ 45,176 $ (1,613) xxxxxxxxx Jan Feb Mar April May June July Aug Sept Oct Nov Dec Jan Feb Mar April May June July Aug Sept Oct Nov Dec HAP Reserve excluding uncollected fraud A/R $ 21,579 45,034 70,206 105,305 146,246 146,246 146,246 146,246 146,246 146,246 146,246 146,246 xxxxxxtoor Reported in VMS Total Voucher Cash and Investments $ 2,477,230 2,481,003 2,548,993 2,569,339 2,598,680 Average HAP Cost $ 359.64 $ 355.53 $ 365.70 $ 361.38 $ 359.36 $ 360.31 HAP Budget Authority HAP Program Reserve held by HUD $ 365,680 $ - 365,680 $ - 365,680 $ - 425,275 $ 53,006 380,579 $ 61,316 380,579 $ 441,895 380,579 $ 822,474 380,579 $ 1,203,053 380,579 $ 1,583,632 - $ 1,583,632 - $ 1,583,632 - $ 1,583,632 $ 3,425,210 xxxxxxxxx WATERLOO, IA BANK RECONCILIATION MAY 2014 Balance Per Bank Statement(s) ADD: Deposits in Transit LESS: Outstanding Checks ACCT #10361 Check # Amount 4291 9.15 Total Outstanding Checks Adjusted Balance Per Bank Balance Per Books LESS: ADJUSTED BALANCE PER BOOKS Check # Acct#10361: Deposit # Acct#10361: Cash -Vouchers Cash -Ridgeway Towers Investment ACCT #10379 Check # Amount $ 2,243,734.45 $ 609,934.41 $1,502,736.06 9.15 $4,356,395.77 VO1111.01 $ 2,100,778.41 VO 1165 $ 71,596.99 VO 1162 $502,736.06 PH 1111.01 $ 675,094.31 PH 1114 $ 6,190.00 PH 1162.05 $ 1,000,000.00 4278-4291 Acct#10379: N/A 73-79 Acct#10379:64-68 $4,356,395.77