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HomeMy WebLinkAbout11/21/2013AGENDA WATERLOO HOUSING AUTHORITY BOARD Thursday, November 2 1't. 2013 8 :15 or following the agenda meeting *****Council Chambers, 715 Mulberry Streets A. Approval of Agenda B. Approval of minutes from September 19th, 2013 as proposed C. Old business Approval and Resolution of Public Housing Operating Receipts and Expenditures for Public Housing (Ridgeway Towers) for the period ending December 31st, 2013. 1). New, business 1. Approval and Resolution travel request to Charles City for WIIA staff. 2. Approval of fitness contract with The Training Center. 3. Approval of 2014 annual HUD approved payment standards to become effective December 1st, 2013. 4. Approval to place on file the Housing Authority SEMAP report from HUD. 5. Approval to place on file the Housing Authority report including the leasing, HAP report 6. Bob and Harold last meeting. Adjourn. WATERLOO HOUSING ALiTI IORI7: Y. Governing Board Minutes September 19, 2013 8:30 am Waterloo City Hall — Council Chambers Members Present: Schmitt, Welper. Getty. Jones. Hart, Waterman, Dillon. Washington, Mayer and Wessels Motioned by Welper, seconded by Getty that the Agenda and the minutes from the July 18. 201.3 meeting be approved. Ayes: All Motion Carried. Motioned by Schmitt, seconded by Welper to approt e following Agenda items: 1 _ Approval of travel for staff t.� atr: ad Le[ IO con (ince and uainin to 1 lawheEc: C' }n7naunity ('oliege 2. Approval of travel request for staff'attendance to Director's Meeting in Charles City All. Motion carried. Motioned by Hart, seconded by Schmitt to approve the following agenda items: 1. Approval and Resolution to accept a 2013 Capital Fund Grant from HUD for Rehabilitation and Modernization at Ridgeway Towers 2. Approval to accept a bid from Schaefer Tree Service to trim trees at Ridgeway Towers and haul away debris. Ayes: All Motion carried. Motioned by Welper, seconded by Hart to approve the following agenda items: 1. Approval of National Association of Flousing Redevelopment Officials Membership 2. Approval to dispose of Public l-lousing/Section 8 tenant files that are withdrawn or terminated that are five years old. Motioned by Hart, seconded by Welper to approve the following agenda items: 1. Approval and Resolution of the use of WHA's HUD Administrative Fee Reserves to cover a Housing Assistance Program (HAP) shortfall of approximately $60,000.00 due to the Sequestration 2. Approval to place on file the Housing Authority report including the leasing, HAP report Ayes: All Motion carried Motioned by Hart, seconded by Welper to adjourn the meeting. Ayes: All Motion Carried. SAM BUCK CLAR . COUNCIL MEMBERS D AVit} _ONE HAROLD rE['TY Ward. ( UEti I I NI Tircv.d . RON \=-ELPER BOB GREENWOOD At -Large STEVE SCI-I IITT At -Large C FTY OF T E 005 WATER ill Date: September 20th, 2013 USING AUTH,ONITY waterloo, !A, To: Mayor Ernest Clark Waterloo Housing Authority Board From: Ethel Washington, Director Re: Resolution and acceptance of the HUD Statement of operating receipts and Expenditures Following is the calculated Waterloo Housing Authority FINANCIAL, STATEMENT FOR THE SIX MONTH PERIOD ending December 3Vt, 2013. 'fhe operating receipts and expenditure approval does not have to he submitted to HUD. It does need to be presented to the board for approval and inclusion in the hoard minutes. We will include in the upcoming board meeting under old business. This Statement of Operating Receipts and Expenditure includes all revenues and expenditures for the Ridgeway Towers Public Housing Project. The Waterloo Housing Authority is requesting the board's approval of the Statement. See Attachment: Please Mark your answer and return to the Waterloo Housing Authority. EW Yes No CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 14:q or' BUCK CLARK f�OUNCIL MEMBERS DAVID JONES bard 1 CAROLYN L:OIE Ward HAROLD GETTY Ward 3 OATEN TIN M. HART t`ard 4 RON `, YELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large MINIM CITY OF WATERLOO IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • 319) 233-0201 Fax (319) 291-4288 November 21st, 2013 To: Mayor Clark and the WHA Board of Commissioners. From: Ethel Washington, Director RE: Travel Request The Waterloo Housing Director is requesting approval of the Board to attend a Directors meeting in Charles City, Iowa. The meeting is held on November 20th, 2013 with no overtime required. There is no cost associated with this meeting other than the use of a city vehicle. The Housing Authority's Director is requesting the board's approval to attend the Director's meeting. See attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affrmative Action Employer ETHEL WASHINGTON From: ETHEL WASHINGTON Sent: Monday, November 04, 2013 9:56 AM To: Toni Rewoldt' Subject: RE: Directors Meeting Not a problem. Would love to have you accompany. Ethel From: Toni Rewoldt [mailto:Toni.Rewoldt©cedarfalls.com] Sent: Monday, November 04, 2013 9:40 AM To: ETHEL WASHINGTON Subject: RE: Directors Meeting Hi Ethel If I decide I can attend the directors meeting in Nov, would I be able to ride with you?? Let me know, Sue and 1 plan to attend the Big 4 meeting December 4. Do not know about the others. Has a place been decided yet? Thank you Toni From: ETHEL WASHINGTON [mailto:ETHEL.WASHINGTONMATERLOO-IA.ORG] Sent: Monday, November 04, 2013 10:31 AM To: Heidi Nielsen; Cathy Burtness; Deb Bullerman; Jeanie Helmer; Jon Harvey; Laura Olson; Michael Benning; Toni Rewoldt Subject: RE: Directors Meeting Heidi, I plan to attend. Ethel From: Heidi Nielsen [mailto:cchraPmchsi.com] Sent: Monday, November 04, 2013 7:22 AM To: Cathy Burtness; Deb Bullerman; ETHEL WASHINGTON; Jeanie Helmer; Jon Harvey; Laura Olson; Michael Benning; Toni Rewoldt Subject: Directors Meetin Don't forget that our next Meeting is November 20th at 9:30. Please let me know whether or not you will be able to attend. Thanks eidt,N'> Ex.ec(Att vei t"7. Grector Cha.rle'Ctty 1-Eavorb cy 501 Cedar rerrc ce-So h/ Charle4-City, IA 50616 641-228-6661 i Mayor BUCK CLARK. COUNCIL MEMBERS DAVID TONES Ward 1 ''2 RO1_YN CUTE TParai HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOOS IOWA WATERLOO HOUSING AUTFHORiTY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (31S) 233-0201 Fax (319) 291-4288 November 21st' 2013 To: Mayor Ernest Clark and the WHA Board From: Ethel Washington Re: Wellness (exercise) Classes for tenant at Ridgeway Towers The Waterloo Housing Director is requesting approval to contract a wellness instructor for Ridgeway Towers residents. We had Covenant however; they could not continue to perform under the contract because of staff shortages. Class will not exceed 45 minutes to an hour at a time. A request was made to Covenant Wellness Center, Fitness Xpress LLC, and The training Center. The following centers responded: Covenant Wellness Center Response: Cannot spare an instructor Fitness Xpress LLC: Will visit Ridgeway Towers Senior housing facility 1 x a week to perform exercise classes with residents interested in improved strength and flexibility, improved balance and lung function as well as social contacts necessary for health and wellness. NA response The training Center: Wellness to provide Ridgeway Towers Senior facility 2x a week exercise classes with residents interested in improving their strength and flexibility also to improve the balance and lung function as well as social contacts necessary for health and wellness. Total $ 25.00 ea. class The overall low bid for the total cost was from The training Center. The funds for the services will come from the Ridgeway Towers operating budget for elder expense/ tenant participation funds. Therefore, the housing authority recommends approval of the bid from "The training Center." CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer August 30, 2013 BID TAB: on exercising class for the building at Ridgeway Towers. 225 Ridgeway Ave. Ridgeway Towers TOTAL ESTIMATE OF PROJECT: BIDDER BID BOND 1ST 2" AMOUNT ihe training Center fi Covenant Medical ctr. NA NA no staff CLARK. COUNCIL =?:;EMB E i3 -)A V ID JO Teti13 HAROLD GETTY Ward 3 nU NTIN M. 'HART RON WETTER BOB GREENWOOD At -Large STEVE SCHMITT At -Large OF .;'ATER OD,,IOWA WATERLOO HOUSING AUT o g:e Annex nex w Waterloo,, I 03 Date: November 21, 2013 To: Mayor Clark and Waterloo Housing Board From: Ethel Washington, Director Subject: Resolution to approve the 2014 payment standard 319) 29i -4288 The Waterloo Housing Authority is required to use the Fair Market Rents (FMRs) published by HUD in the federal register each October to determine the maximum rent permitted for Section 8 Housing Voucher units. These FMRs are based on data from the census, which has been trended by national inflation factors. They are published each year for "comment" before becoming final. They were finalized in October, 2013. Due to the increase in the private market ratios, and adjustments to increases in the federal income guidelines HUD revisits and approves these limits each year. Each Housing Authority uses the guideline published for the area to determine their consumers' qualification for their programs. The Waterloo Housing Authority is requesting the approval of the 2014 payment standards. If you have questions or need additional information please contact me at your convenience. See Attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 1 620 Mulberry 'Suite 102 " Waterloo Iowa 50703 Phone (319) 233-0201 ITY New Payment Standards effective As Of December 1, 2013 for leases and recertification. PAYMENTS STANDARDS & FMRs (Use beginning with 12/1/13 Recerts & Leases FY 2013 OBR 1BR 2BR 3BR 4BR 5BR ADD 15% NEW HA Payment Standards 446 545 684 862 1148 FOR HUD FMR's 495 573 720 957 1275 5BR Old PS 436 531 666 801 1068 ADC GRANTS 1 ) 3 4 5 6 361 426 495 548 610 670 INCOME GUIDELINES -EFFECTIVE MAY 2012 Iaterloo-Cedar Falls, IA 1 2 3 4 5 6 7 8 3 30% extremely low 13500 15400 17350 19250 20800 22350 23900 25450 50% VERY LOW INCOME 22450 25650 28850 32050 34650 37200 39750 42300 80% LOW-INCOME 35950 41050 46200 51300 55450 59550 63650 67750 BULK CLARK November 21'`. 2013 OF ATERLOO HOUSING A U t 0fgFTY Annex s Waterloo. LA 504143 • i i j 'a (319) 1-428 8 CritTni ti TO: Nilayor Ernest Clark and the Waterloo I isiiig Authority's Board FROM: L thel Washington. I)ireetor DAVID I0 !: _ S H_aROLD GUTTY Ward 3 QUE TIN .N HART RON `YELPER BOB GREENWOOD At -Large STEVE SCHMITT At -Large SUBJECT: total score for Section 8 Management Assessment Program Annual Evaluation or (SEMAP). 1he St VI;\P c;nables Ht !() to better manage the `` ect1On 8 tenant based ",r orsin identifying Public Ilousing Authorities capabilities and deficiencies related to the administration of the Section 8 Program. Attached is the final SFMAP score for the fiscal year ended June 30`I', 2013. If you have any questions regarding the above. please do not hesitate to contact me. Ethel \vashington Waterloo Housing kuthority See Attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT KANSAS/MISSOURI STATE OFFICE Gateway Tower II, Room 200 400 State Avenue Kansas City, KS 66101-2406 HUD Home Page: www.hrutg(rr October 25 2013 Ms. Ethel Washington Executive Director Housing Authority of the City of Waterloo 620 Mulberry St. Waterloo, IA 50703-5713 Dear Ms. Washington: Thank you for completing ,our Section 8 Management=assessment Program (SEll1AP) cer tilnation for the Housing Authorirc of the +_.itv t `s atef I; '< ,ry prec, tG' your time ;ind attention to the SEMAP assessment process. S NIAP enantes HUT) to better manage the Section 8 tenant -based program by identifying public housing authorities' capabilities and deficiencies related to the administration of the Section 8 Program. As a result, HUD will be able to provide more effective program assistance to public housing authorities. The Housing Authority's final SEMAP score for the Fiscal Year Ended June 30. 2013, is 100 percent. The following are your scores on each indicator: Indicator # Indicator Points 1 Selection from Waiting List 15 2 Reasonable Rent 20 3 Determination of Adjusted Income 20 4 Utility Allowance Schedule 5 5 HQS Quality Control 5 6 HQS Enforcement 10 7 Expanding Housing Opportunities 5 8 Payment Standards 5 9 Timely Annual Reexaminations 10 10 Correct Tenant Rent Calculations 5 11 Pre -Contract HQS Inspections 5 12 A Annual HQS Inspections 10 13 Lease -Up 20 14 Family Self -Sufficiency N/A 15 Deconcentration Bonus 0 TOTAL SCORE 100% Your overall performance rating is High. WATERLOO, IA - VOUCHERS - #185 BANK RECONCILIATION - ACCT. #1111.01 SEPTEMBER 2013 Balance Per Bank Statement(s) ADD: Deposits in Transit Cash -Vouchers $ 2,147,297.10 Cash -Ridgeway Towers $ 1,615,736.65 Investment $502,702.44 LESS: Outstanding Checks ACCT #10361 ACCT #10379 Check # Amount Check # Amount 4188 19.58 Total Outstanding Checks 19.58 Adjusted Balance Per Bank $4,265,716.61 Balance Per Books LESS: VO 1111.01 $ 2,020,095.25 VO1165 $ 82,226.87 VO 1162 $ 502,702.44 PH 1111.01 $ 1,654,522.05 PH 1114 $ 6,170.00 ADJUSTED BALANCE PER BOOKS $4,265,716.61 Check # Acct#10361: 4175-4188 Acct#10379: N/A Deposit # Acct#10361: 14-21 Acct#10379: 14-19 HA Name vAl:Aerloo Housing Authority HA Number IA050 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Jan Feb Mar April May June July Aug Sept Oct Nov Dec Unit Months Leased (excluding DVP) Unit Months Available (excluding DVP Over/(Under) Leased 1.004 1,056 (52) 1,000 1,056 (56) 1,007 1,056 (49) 999 1,056 (57) 997 1,056 (59) 691 1,056 (65) 1,005 1.056 (51) 1.002 1,056 (54) 1,001 1,056 (55) 9,006 9,504 (498) Leasing Percentage -- 94.76% Admin Fee Earned Other Adrian Funding (FSS. H/O, Admin Share DVP & Special of Fraud Fees) Recovery S 43,945 1,459 44,198 1,458 44,494 1,458 44,155 2,458 44,070 1.458 44,305 1,457 44,180 1.459 44,053 1,458 44,011 1,458 CALENDAR YEAR 2013 LEASING, HAP AND ADMIN FEE UTILIZATION HAP Funding (excluding DVP) $ 369,786 369,786 369,786 333,258 343,053 343,053 268,093 381,844 335,788 HAP Cost HAP Share of (excluding Fraud DVP) Recovery FSS Escrow Forfeitures $ 360,640 365,063 363.098 362,144 362,691 370,840 369,584 369,642 366,883 $ 4,437 HAP Reserve Imputed Other HAP Reserve (NRA) Interest on Adjustments to Increase HAP Reserve excluding HAP Reserve HAP Reserve (Decrease) (NRA) Interest xxxxxxxxx xxxxxxxxx xxxxxXxxx Xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx xxxxxxxxx XXXXXXXXX xxxxxxxxx 5 $ 9,146 $ 4,723 $ 6,688 $ (28,886) $ (19,638) $ (23,350) $ (101,491) $ 12,202 $ (31,095) $ 184,671 189,394 196,082 167,196 147,558 124,208 22,717 34,919 3,824 XXXX)OXXX $ 3,114,447 $ 3,290,585 $ 4,437 XXXXXSXXX $ (171,701) 3,824 3,824 3,824 xxxxxxxxx $ 184,671 189,394 196,082 167,196 147,558 124,208 22,717 34,919 3,824 3,824 3,824 3,824 XXXXXXXXX Average HAP Cost $ 359.20 $ 365.06 $ 360.57 $ 362.51 $ 363.78 $ 374.21 $ 367.75 $ 368.90 $ 366.52 $ 365.38 HAP Utilization -- 105.66%. Interest Income on Admin Fee Reserve Other Income 3 3 2 3 3 3 4 4 4 Funds Expended from Other UNA Adjustments to Admin (Donations & Admin Admin Fee Expenses Transfers) Reserve Profit/(Loss) Reserve S 41,504 55,070 45,871 49,440 72,114 70,733 57,571 46,545 43,708 6,150 $ 3,903 (9,411) (916) (2,824) (26,583) (18,818) (11,928) (1,029) 1,765 $ 2,529,496 $ 397,413 $ 14,123 $ 29 $ 483,557 $ 6,150 $ (65,842) 2,520,085 2,519,169 2,516,345 2,489,762 2,470,944 2,459,016 2,457,986 2,459,751 2,459,751 2,459,751 2,459,751 XXXX000C( Jan Feb Mar April May June July Aug Sept Oct Nov Dec For VMS Reporting Total Voucher Cash and Investments $ 2,764,534 2,762,933 2,761,765 2,735,795 2,690,769 2,648,774 2,538,466 2,550,712 2,522,798 XxxXXX)CX HAP Budget Authority HAP Program Reserve held by HUD $ 369,786 $ 8,649 369,786 $ 8,649 369,786 $ 8,649 324,609 $ - 343,053 $ - 343,053 $ - - $ (268,093) $ (649,937) - - $ (985,725) - $ (985,725) - $ (985,725) $ (985,725) $ 2,120,073 xxxxxxxxx HOUSING STAFF ATTENDED THE FOLLOWING STANDING MEETINGS/FUNCTIONS WEEKLY, MONTHLY OR QUARTERLY a. Department head meeting Weekly b.Staff with Noel 13i-weekly c. Directors Meeting Quarterly d.Council Meeting Weekly e. RSVP Bi-Monthly f. Country View Monthly g. WHA staff meeting Bi-weekly h. Landlord meetings monthly Total FSS Participants on program 46 Number of graduates May 2013 1 Number of participants job hunting 15 Number of participants' working/ 35 Number of participants going to school 9 Number of Participants with escrows 35 Total number of escrows paid out to participants 1 Total number of Escrows forfeited 0 Total amount Escrow forfeited RIDGEWAY Towers projects in progress. Future Project: As always the numbers below will fluctuate depending on the number of terminations, evictions or tenants that voluntarily left the program per weel<, month, and year. There is an average of approximately 14-16 tenants going off the program each month approximately (180 per year). We pull approximately 35 to 40 prospective tenants off of the waiting list on a by- monthly basis for lease ups. We are slowing the process until we know what is going on with the sequestration. We are billed monthly by other Housing Authorities for tenants that ported/moved out of Waterloo to other cities. The numbers for that as of this month are 22. Beverly, Julie, Wanda and Janet Recertification's approximately 23 per month Movers approximately 15.5 per month either in town or out of town Complaints inspections approximately 3 per month New leases approximately 11 per month on the average. Tenants going off of the program are approximately 16 per month. We are always playing catch up. Portability port fees are paid out to other housing authoritie. . Budgeted $ 4,134,000 million NOTES: Octo 31", 2013 THE WATERLOO HOUSING AUTHORITY'S CURRENT REPORT, As of the month of October 2013 the 'Waterloo Housing Authority has the capacity to serve 1056 Section 8, and 50 Public Housing tenants. Ridgeway Towers The Public Housing waiting list consists of approximately 20 tenants. Out of the 20 only approximately 6 are tenants that qualify for Ridgeway Towers most are over income. Section 8 baselines 1056 Section 8 lease ups 985 Public Housing lease up 50 Total 1035 WAITING LIST Applications for Section 8 tenants are taken every Thursday all day from 8am-4 pm, no appointment necessary. The Public Housing applications are taken daily. The Waterloo Housing Authority's Section 8 waiting list consists of approximately 2300 Applicants. The waiting list is still approximately 4+- years. Everyone is encouraged and welcome to apply to the Section 8 and Public Housing program. The Waterloo Housing Authority policy states the WHA will publicize the availability and nature of the Section 8 Program for extremely low-income, very low and low-income families should the waiting list become shorter than six- months, a newspaper of general circulation, and by other suitable means. Homeownership Voucher Homebuyers total Vouchers available 30 Closed Mortgages 28 Remaining on Voucher program 19 Nine have become independent and gone off the Section 8 program completely. RIDGEWAY TOWERS APARTMENTS/ PUBLIC HOUSING Ridgeway Towers are at 100% occupancy in the senior citizens apartments. PUBLIC HOUSING Total available 50 Leased 48