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HomeMy WebLinkAbout03/28/2013Agenda Waterloo Housing Authority Board Thursday, March 28th, 2013 Immediately Following the 8:OOam agenda meeting [Council Chambers, 715 Mulberry Street A. Approval of Agenda B. Approval of minutes from January 17th, 2013 meeting as proposed C. Old business C. New business 1. Approval to accept a bid from Black Hawk Sprinklers to re- route sprinkler pipes in order to maintain an 18" clearance from kitchen cabinets in apartments 102, 104, 106 and 108 at Ridgeway Towers. 2. Approval and Resolution of the Public Housing annual plan. 3. Approval to purchase a truck for the Waterloo Housing Authority. 4. Approval to subordinate a Mortgage for Jason and Ava Robson of 1832 Locke, Waterloo, Iowa. 5. Approval and resolution of a statement of operating receipts and expenditures for Public Housing. 6. Approval to place on file the Housing Authority report including the leasing, HAP and Admin. Fee, utilization report 1 WATERLOO HOUSING AUTHORITY, Governing Board Minutes for January 24th, 2013 Waterloo City Hall — Council Chambers Members Present: Greenwood, Schmitt, Welper, Hart, Jones, Dillon, Waterman, and Washington. Absent: Carolyn Cole Motioned by Getty, seconded by Welper that the Agenda and the minutes from the November 17`h, 2012 meeting be approved. Ayes: All Motions Carried. Motioned by Schmitt, seconded by Hart for the approval of authorization to seek bids to re-route water sprinkler pipes to maintain an 18" clearance from storage cabinets etc. in apartments 102, 104, 106 and 108 at Ridgeway Towers. Need to seek bids to re-route the pipes. Ayes: All. Motion carried. Was there any questions? Board conversation was why do we have to move the sprinkles after they've been below 18" for approximately 30+ years? Especially understanding that this was a code when the building was erected. The board didn't think it made sense. Ethel. asked if they could have the sprinklers re-routed in apartment 102, 104, 106, and 108 because we need to be in compliance. Motioned by Schmitt, seconded by Hart for Approval of travel request to the Iowa National Association of Housing Redevelopment Officials (INAHRO) conference/training on April 17th thru 19th, 2013. All. Motion carried Motioned by Schmitt, seconded by Hart for travel request to Nan McKay Executive Management training in Emeryville, Calif. April 14-19, 2013. All. Motion carried Motioned by Schmitt, seconded by Hart Resolution and authorization to publish notice of WHA's PHA Plan for a 45-day comment period. All. Motion carried Motioned by Schmitt, seconded by Hart Approval to renew the annual HAPPY Software support contract for the Waterloo Housing Authority. All. Motion carried Motioned by Schmitt, seconded by Hart Approval to subordinate a Mortgage for 319 Monroe, Waterloo, Iowa, Owner Jennifer De neui All. Motion carried Motioned by Schmitt, seconded by Hart Approval to place on file the Housing Authority report including the leasing, HAP and Admin. Fee, utilization reports. All. Motion carried Meeting adjourn at 8:15am :ua}ar BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN' COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 114ulbern/ Street, Carnegie Annex • Waterloo, IA 50703 0 (319) 233-0201 Fax (319) 291-4288 March 28, 2013 To: Mayor Ernest Clark and Waterloo Housing Authority Board From: Ethel Washington Re: Approval to re-route water pipes with sprinklers to maintain an 18" clearance in four (4) apartments at Ridgeway Towers. The Waterloo Housing Authority sought authorization from the board to request bids for the re-routing of the water pipes with sprinkler heads in apartments 102, 104, 106 and 108 at the Ridgeway Towers apartment building. "The fire code states there must be a clearance of at least 18" directly between the sprinkler head and cabinets, there must not be any stacking, accumulation on counters, top of Cabinets, floors and desk without an 18" clearance". Request was sent out to the following companies; Black Hawk sprinklers, Cedar Valley Sprinkler, and Iowa Sprinklers of Cedar Rapids sprinklers with only one reply from Company below. Black Hawk Sprinklers: Install 4 new sprinklers heads in kitchens, to get heads away from cabinet Obstruction Provide recessed head wrench and spare sprinklers for the head cabinet as needed Total price of Cedar Valley Automatic Sprinklers Iowa Sprinklers of Cedar Rapids $ 1230.00 NA NA The Housing Director is requesting the board approval to accept the bid from Black Hawk Automatic Sprinklers. See attachment CITY WEBSI 1 E: www.cityofwaterlooiowa.cotn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BLACKHAWK AUTOMATIC SPRINKLERS, INC. FIRE PROTECTION CONTRACTORS • DESIGN, INSTALLATION & MAINTENANCE P.O. BOX 998 EMPLOYEE OWNED TO: Ridgeway Towers 225 West Ridgeway Avenue, Waterloo, Iowa 50702 Att: Ethel Washington CEDAR FALLS, IA 50613 525 EAST 18`' STREET PROPOSAL UPDATED TELEPHONE: (800) 232-7721 FAX: (319) 277-0000 DATE March 13, 2013 RE: Inspection Recs. Automatic Sprinklers Fire Protection BLACKHAWK AUTOMATIC SPRINKLERS. INC. (SELLER) PROPOSES TO PROVIDE &/OR INSTALL: Item 1: Install 4 new sprinkler heads in kitchens, to get heads away from cabinet obstructions & provide recessed head wrench and spare sprinklers for the head cabinet as needed.. One Thousand Two Hundred Thirty Dollars ($1,230.00) Note: All work to be done during regular daytime hours. Prices are good for thirty days. Prices Include Freight & Transportation of Men to Site. EXCLUSIONS: Painting, Wiring, Supervisory Alarms, Special Markers, Centering of Sprinklers in Ceiling Tile, Special Environmental Requirements, Sprinklers in Combustible Blind Spaces, Installation From Other Than Concrete Slab Floors, or any Overtime. Our firm follows the State of Iowa, Illinois and Wisconsin requirements as a licensed contractor and licensed sprinkler inspector. Our State of Iowa contractor license is FP-008. Our State of Illinois contractor license is FSC0103. Our State of Wisconsin contractor license is 226122. By Jeff Gors Blackhawk Automatic Sprinklers, Inc. By Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 s (3191 233-0201 Fax (319) 291-4288 March 28th, 2013 To: The honorable Mayor Ernest Clark and the Waterloo Housing Authority B1oard. From: Ethel Washington Re: requesting approval to conduct a Public Hearing on March 28°d, 2013 for the purpose of approving the FY 2013 Annual Plan. Hold Hearing- There were no comments. Motion to receive and file proof of publication of notice of public hearing. Motion to close hearing, receive and file recommendation of approval of the Waterloo Housing Authority's Board oral and written comments if any. This hearing gives the board an opportunity to conduct a public hearing regarding the Public Housing Annual Plan. It also give the board the opportunity to review any public comments and have the comments considered regarding the Waterloo Housing Authority's proposed Annual Plan or "Agency Plan." The Housing Authority met with residents and tenants of Public Housing and the Section 8 Program to discuss the Agency Plan. The Agency Plan and its resource document were available for public review from January 28th, through March 25th, 2013 for 45 days. The Agency Plan copies were located at the Public Library, the City Clerk's Office and the Authority's Office for public review and written public comments. If there were public comments, the comments would be considered at the hearing and, if needed, changes made to the Agency Plan. A resolution to approve the Agency Plan would be on the board's Agenda for March 28th' 2013 following the hearing. The Agency Plan will be forwarded to HUD for review by no later than April 17, 2013, including supporting documents, evidence of the public hearing and the resolution approving the Agency Plan. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo. IA 50703 • (.319)233-0201 Fax (319) 291-4288 March 28, 2013 d the W To: Mayor Ernest Clark anrloo Housing Authority Board From: Ethel Washington DAVID TONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON \YELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT Fit -Large RE: Purchase new truck for housing inspections The Waterloo Housing Authority's Director is requesting the Board's approval to purchase a truck for inspections and some snow removal at Ridgeway Towers. The Ford Ranger was manufactured in 1998; the model has been discontinued vendors are having problems obtaining parts for repairs. The Waterloo Housing Authority's Director is requesting the Board's approval to work with Mark Rice (Director of City Garage) to purchase a vehicle possibly four-wheel drive Truck. The cost for this vehicle will be funded through the Waterloo Housing Authority's FEDERALLY FUNDED Section 8/ Public Housing budget set aside for this purpose. See attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer tl1a}:or BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex ! Waterloo. IA 50703 a (319) 233-0201 Fax (319) 291-4288 March 14, 2013 Waterloo Housing Authority's Board 620 Mulberry Street Waterloo, Iowa 50703 . RE: Subordination Agreements — 1832 Locke Ave, Waterloo. Dear Waterloo I-Iousing Authority's Board of Commissioners: We have received a request from Veridian Credit Union to subordinate the City's position on a $3,500.00 Forgivable down payment loan to second place (or same position as old loan). This loan was given to the Jason S. Robson and Ava M. Robson through the Waterloo Housing Down Payment Program. Approval of the subordination requests will enable Mr. and Mrs. Robson to refinance their first mortgage at Veridian Credit Union to obtain a lower interest rate, and with lower payments. We enclose the Subordination Agreements for execution by the Chairperson of the Waterloo Housing Authority's board. Please contact me if you have any questions or concerns at 233-0201 Sincerely, Ethel Washington, Waterloo Housing Authority, Director EMW: Enclosure CITY WEBSITE: www.cityofwaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/AffirmativeAction Employer 03/07/2013 16: 58 3192914288 WATERLOO HOUSING PAGE 02/03 WATERLOO HOUSING AUTHORITY SUBORDINATION INFORMATION FORM (Form to be completed by lending institution -requesting subordination) Homeowner(s) ,j) Y 4 Av(z. Address r(,: 5 i)( City, State, Zip 6,-rn Entity requesting subordination Address i..:ornact rersuri 771 City, State, Zip_ riette.'.- 1 Original date of Waterloo Housing Authority Loan - Terms of Waterloo Housing Authority Loan' „ Zi) Original amount of Waterloo Housing Authority Loan $ Current Balance of Waterloo Housing Authority Loan $ Terms of proposed loan: Interest Rate: Length: (PO i(r)b-n.4-45 - Use of proposed loan , Amount: f Current security positions (), ; , / i / , , , i , FIRST , i ., -7' -1 .N- ) Date: Terms: Interest Monthly , Current Rate Length -,/k ' ,L -, Payment: $ 17I, , Balance: $ - r. SECOND Date: Terms: Interest Monthly Current Rate Length Payment $ Balrfcer -$ THIRD Date: Terms: Interest Monthly Current Rate Length Payment: $ Balance: $ 03/07/2013 16:58 319291420E WATERLOO HOUSING PAGE 03/03 SUBORDINATION INFORMATION FORM Page 2 Security positions after proposed loan FIRST ( -1-/ f -1727 a- {i Ter)s. Interest Monthly Rate %' Length % t/- 4 Payment: $ SECOND (' t (? ; 1A ,f,=`, `' /1-'0 Terms: Interest Monthly Rate Length i_ Payment: $ Balance: $ Current f.-f2 Balance: $ 10 ? Current �r. THIRD Terms: Interest Monthly Current Rate Length Payment: $ Balance: $ Current assessed value of mortgaged property: $ Appraised value of property if required: $ Taxes current: 4 ( a` r Attach an itemized List of the Use of Funds. NOTE: Itemized List must equal amount of new loan. Along with an itemized bid of work to be completed on home. Be sure to complete the entire form. Questions —call (319) 233-0201. Form completed by: I `flame Title Lending Institution Date 2 SUBORDINATION AGREEMENT The City of Waterloo, lowa, acting by and through the Waterloo Housing Authority, makes this Agreement WHEREAS, Jason S. Robson and Ava M. Robson, is refinancing certain real estate, which is commonly known as 1832 Locke Street, Waterloo, Iowa. Legal described as follows: Pleasant View Addition Lot 143, in the City of Waterloo, Black 1-Iawk County, Iowa. WHEREAS, said Jason S. Robson and Ava M. Robson received a Mortgage loan from the City dated 11/17/09 and filed for record on 01/21/2010 in City Lot Mortgage Book 2010 00014000, WHEREAS, this Mortgage loan secures the sum of $3500.00 but provides that said Mortgage loan will be forgiven by the City if said Jason S. Robson and Ava M. Robson retains legal possession of this property for a period of five years from the date of the Mortgage: and WHEREAS, the City is willing to subordinate this Mortgage interest to a new Mortgage loan to be given by said Jason S. Robson and Ava M. Robson Veridian Credit Union. Now, therefore, in consideration of the mutual benefits accruing to the City and Jason S. Robson and Ava M. Robson, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is hereby declared, understood and agreed as follows: 1. That the Mortgage securing the Note in favor of Veridian Credit Union. shall unconditionally be and remain at all times a lien or charge on the real estate described herein, prior and superior to the lien of the Mortgage to the City, which was given by Jason S. Robson and Ava M. Robson, dated 11/17/09, and filed for record 1 /21/2010, in City Lot Mortgage Book 2010 00014000. 2. That the Mortgage executed by Jason S. Robson and Ava M. Robson to the City, is and shall be subject both in lien and payment to the Mortgage dated 11/17/09, made by JASON S. ROBSON AND AVA M. ROBSON to Veridian Credit Union and the lien of said latter Mortgage shall not be affected or impaired by judicial sale under a judgment recovered under the Mortgage given to the City, but any such sale shall be expressly subject to the lien of the Mortgage dated 11/17/09. Subordination Agreement dated this March 28, 2013 in Waterloo, Iowa. City of Waterloo. Iowa acting by and through the Waterloo Ilousing Authority Robert Greenwood State of Iowa, County of Black Hawk ss: On this 3/28/2013, before me, a Notary Public in and for the State of Iowa, personally appeared Robert Greenwood to me personally known and, who being by me duly sworn, did say that he is the Chairperson of the City of Waterloo's Housing Authority Board of Commissioners, and that said Robert Greenwood, by authority of the City of Waterloo Housing Authority's board of commissioners, acknowledges the execution of this instrument to be the voluntary act and deed of said Board of Commissioners, by it voluntarily executed. Notary Public in and for the State of Iowa My Commission Expires: Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward CAROLYN COLE !Vard 2 HAROLD GETTY Ward 3 QUENTIN M HART Ward 4 RON WELPER 1Mrd 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street. Carnegie Annex • Waterloo. IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: March 28, 2013 To: Mayor Ernest Clark Waterloo Housing Authority Board From: Ethel Washington, Director Re: Resolution and acceptance of the HUD Statement of operating receipts and Expenditures Following is the calculated Waterloo Housing Authority operating receipts and expenditures to HUD for the Ridgeway Towers Public Housing fiscal year ending 6/30/2013 The operating receipts and expenditure approval does not have to be submitted to HUD. It does need to be presented to the board for approval and inclusion in the board minutes. This Statement of Operating Receipts and Expenditure includes all revenues and expenditures for the Ridgeway Towers Public Housing Project. The Waterloo Housing Authority is requesting the board's approval of the Statement. See Attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer i i LOUCKS &SCHWARTZ HUD ACCOUNTING & CONSULTING SERVICES January 21, 2013 Ethel Washington Executive Director Waterloo Housing Authority 620 Mulberry Street Waterloo, IA 50703 Dear Ethel, TOM LOUCKS RICK SCHWARTZ www.housingaccountant.com Enclosed please find your computer printouts and bank reconciliations for the month of December 2012 for the following projects: PUBLIC HOUSING SECTION 8 — VOUCHERS Year -to -Date Residual Receipts (or Deficit) & Operating Reserve Balance as of December 31, 2012 Residual Receipts* Operating Reserve** Low Rent Public Housing $35,323.23 $1,678,777.52 Housing Choice Vouchers ($38,977.54) $2,525,593.84 *Residual Receipts u5 the m1Oan! remaining after all income earned during the cur rent year is used to pay current tear eXpenses_ f the amount is in parenthesis, current year- expense exceeds current year income **Operating Reserve is the emntdative amount of -Residual Receipts .since the date that the Housing Program first starved its specific purpose in serving the cmmnrunily Also enclosed please find copies of your financial statements for the six-month period ended December 31, 2012: PUBLIC HOUSING — HUD form 52598 & 52599 These six-month financial statements are for you and your Board of Commissioners' use and review. They are no longer required to be submitted to HUD. If you have any questions concerning the above, please feel free to contact us. Thank you! LOUCKS & SCHWARTZ TONYA LANCIIARD tonya@louckscpas.com P.O. Box 501 • Nappanee, Indiana 46550-0501 Phone: 574-773-2321 • Fax: 574-773-2461 • Email: rick@louckscpas.com [183] T1/21/13 10:34 STATEMENT OF OPERATING RECEIPTS AND EXPENDITURES Substitute Form HUD-52599 NAMP AND ADDRESS OF LOCAL AUTHORITY WATERLOO HOUSING AUTHORITY 620 MULBERRY STREET WATERLOO, IA 50703 2. PROJECT NO. IA050-03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Office of Public and Indian Housing 1, TYPE OF HUD ASSISTED PROJECTIS) 01 [X PSA-C.vned Rental Housing 04 ] PHA. Leased Rental Housing, Sec 23/10(c) 10 [ PHA -Owned 'Turnkey I1I Homeownership 3. EFFORT FOR PERIOD ENDED 4. FISCAL YEAR ENDING 12/31/12 06/30/13 ]Mar 31 [X Jun 30 [ "Sep 30 l ]Dec 31 5. CONTRACT 6. NO. OF NO. OF 8. NO. OF DWELLING 9. NO. OF UNIT MONTHS 10. NO. OF UNIT NUMBERS) PROJECTS DWELLING UNITS UNITS UNDER LEASE AVAIL OR UNDER LEASE DAYS UNDER LEASE KC-3047 1 50 300 LINE ACCT BUDGET ACTUAL NO NO Account Title AMOUNT PUM PUM AMOUNT HOMEBUYERS MONTHLY PAYMENTS FOR: 010 7710 Operating Rx-, erase 020 7712 Earned Home Paymer.ls 030 7714 Nenrout-ne Maintenence Reserve 040 7716 Excess for Deficit) in Creak -Ever. 050 7790 Homebuyers Monthly Payments - Contra (Lines 010 ID Og0) OPERATING RECEIPTS 060 3110 Dwelling rental 185,710 309.52 329.07 98, 722.00 070 3120 Excess utilities 50 0.08 080 3190 Nondwelling rental 090 'rota Rental Income (lines 96C to 090) 185,760 309.60 329.07 98, 722.00 100 3610 Interest on general fund investments 100 0.17 120 3620 Management fees 130 3690 other I,COme 10,810 18.02 8.61 2,582.50 140 Total OperatHng Income (Lines 090 to 130) 196,670 327.78 337.68 101, 304.50 150 7110 Receipts from off -site utilities 160 7530 Receipts from nonexpendable equipment not replaced 170 TOTAL OPERATING RECEIPTS EXCLUDING HUD CONTRIBUTIONS (Lines 140 to lea) 196, 670 327.78 337.68 101, 304.50 OPERATING EXPENDITURES - ADMINISTRATION 180 4110 Administrative salaries 190 4130 Legal 300 0.50 200 4140 .9Caft training 1,500 2.50 210 4150 7rave1 1,000 1.67 0.42 125.00 220 4170 „76o3ntir:1 ii6i 2,500 4.17 4.11 1,233.00 221 4171 Audit fees 1,120 1.87 1.22 365 . 00 230 4180 Sundry 9,700 16.17 12.77 3, 831. 73 231 4195 Outside nmar:agement fees 240 Total Administrative (xp ;:,inns 1fl0-231: 16,120 26.87 18.52 5,554.73 TENANT SERVICES: 250 4210 Salaries 260 4220 Recreation, publications and other services 3,600 6.00 6.61 1, 983 .77 270 4230 Contract costs, training and other 2 8 0 Total Tenant Services Expense (lines 250 to 270: 3,600 6.00 6.61 1,983.77 [183] 01,21/13 10:34 PAGE 2 NAME OF LOCAL AUTHORITY WATERLOO HOUSING AUTHORITY FY ENDING 06/30/13 LINE ACCT BUDGET ACTUAL NO NO Account Title AMOUNT PUPA PUN AMOUNT UTILITIES: 290 4310 Water 2,450 4.08 4 . 00 1,198.85 300 4320 Electricity 16,700 27.83 34.14 10,242.66 310 4330 Gas 17,900 29.83 4.86 1,457.45 320 4340 Fuel 330 4350 Labor 340 4390 Other utilities expense 8,000 13.33 12.50 3,750.00 350 Total Utilities Expense (Lines 290 to 340) 45,050 75.08 55.50 16, 648.96 ORDINARY MAINTENANCE AND OPERATION: 350 4410 Labor 41,670 69.45 71.73 21,520.28 370 4420 Materials 12,500 20. 83 8.08 2,424.01 380 4430 Contract costs 24, 450 40.75 32.58 9, 772. 91 381 390 Total Ordinary :Mint & Op (Lines 380 to 381)78, 620 131.03 112.39 33, 717.20 PROTECTIVE SERVICES: 400 4460 Labor 410 4470 :Materials 420 4480 Contract costs 430 Total Protective Services (Lfr:es 400 to 420) GENERAL EXPENSE: 440 4510 Insurance 450 4520 Payments in lieu cf taxes 460 4530 Terminal leave payments 470 4540 Employee benefit contributions 13,410 22.35 480 4570 Ccliection Losses 100 0.17 490 4580 interest on administrative and sundry notes 500 4590 Other General Expense 500 0.83 510 Total General Expense ;Lines 440 to 500) 14,010 23.35 24.92 520 TOTAL ROUTINE EXPENSE (Lines 245,286,350,390,430 & 510) 157,400 262.33 217.94 NONROUTINE MAINTENANCE 530 4610 Extraordinary maintenance 2.00 540 4620 Casualty losses - noncapitalized 550 Total Nonroutine Maintenance (Lines 530+540) 2.00 RENT FOR LEASED DWELLINGS 560 4710 Rent to owners of leased dwellings 570 TOTAL OPERATING EXP (Lines 520, 550 & 560) 157,400 262.33 CAPITAL EXPENDITURES 580 7520 Replacement of non extendable equipment 590 7540 Property bettarments and additions 600 7560 CASUALTY LOSSF'S - CAPITALIZED 610 Total Capital Exp (Lines 580 to 600) 620 TOTAL OPERATING EXP ',Lines 570 s 610r 157,400 262.33 PRIOR YEAR ADJUSTMENTS 630 6010 Affecting residua: recei_ots OTHER DEDUCTIONS 640 Deposits in rental debt service account 670 TOTAL OPERATING EXPENDITURES, INCLUDING PRIOR YEAR ADJUSTMENTS AND OTHER DEDUCTIONS (Line 620 LA- Line 630, + Line 640) 157,400 262.33 680 RESIDUAL RECEIPTS (or DEFICIT) before HUD Contributions (Line 170 minus Line 670) 39,270 65.45 24.92 7,477.41 7,477.41 65,382.07 599.20 599.20 219.94 65,981.27 219.94 65,981.27 219.94 65,981.27 117.74 35,323.23 [183] 01/21/13 10:34 PAGE 3 NAME OF LOCAL, AUTHORITY WATERLOO HOUSING AUTHORITY FY ENDING 06/30/13 LINE ACCT BUDGET ACTUAL NO NO Account Title AMOUNT PUM PUM AMOUNT HUD CONTRIBUTIONS Basic Annual Contribution Earned - Leased Projects Sec 23/10(c) 690 8010 Current Year 700 8011 Prior Year Adjustments - {Debit) Credit 710 'Dotal Ges.c Ann'] Contrib (Lines 690 & 700: Contributions Earned - Operating Subsidy 720 8020 Current Year 9,800 16.33 750 Total HOD Contributions (Lines 710 and ' 20) 9,800 16.33 760 RES7DUAI, RECEIPTS :OR DEFICIT: ,Line 66c & o5o'49, 070 81.78 117.74 OTHER FINANCIAL DATA 790 OPERATING RESERVE - Balance at end of fiscal year (Account 2820. 2821 or 2823, as applicable) ACCOUNTS RECEIVABLE - Balance at end of Fiscal Year (Account 1122 or 1124, as applicable) 810 For Tenants co- Hcmebuyers in Occupancy 820 For Vacated Tenants or Home buyers PREPARED BY Name Title S13na7ure APPROVED BY Name Title Signature 1,4 Fee Accountant cafe 01/21/13 EXECUTIVE DIRECTOR Date 35,323.23 1,643,454 1183] 01/21/13 10:34 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANALYSIS OF NONROUTINE EXPENDITURES Substitute Form HUD-52598 Name of Lccal Authority WATERLOO HOUSING AUTHORITY Lecaiite 620 MULBERRY STREET, WATERLOO, IA 50703 Project Nos IA05003 Fiscal Year Ending Date 06/30/13 Report For Period Ended 12/31/12 Contract Nos. KC-3047 PART I SUMMARY OF EXPENDITURES FOR LABOR, MATERIALS, NONEXPENDABLE EQUIPMENT, AND CONTRACT COSTS AND THE CREDITS REPRESENTING PROCEEDS FROM CASUALTY CLAIMS (These amounts may be rounded out to even dollars) ACCT NONEXP CONTRACT PROCEEDS NO ACCOUNT TITLE LABOR MATERIALS EQUIP COSTS R3REDI'17 OTAL 9 '010 Extrac rd inary Maintenance - 599 1620 Casualty Losses - Nonoapitallzed 7520 Replacement of Noeezoendable Equipmen'_ 7540 Property Betterments and Additions 7560 Casualty Losses - Capital:zed Totals 599 599 PART II - ANALYSIS OF EXPEFNDITURES ECR EXTRAORDINARY MAINTENANCE, REPLACEMENT' OF EQUIPMENT, AN➢ PROPERTY BETTERMENTS AND ADDITIONS (These amounts may be rounded to even dollars) WORK PROJECT TOTAL ACTUAL %COM- PROJ JOB DESCRIPTION NUMBER BUDGET PriorYear Thisyear TctTODa Ce PLETE EXTRAORDINARY MAINTENANCE - ACCT 4610 VINYL REPLACEMENT 599 599 9bta2 - Account .161 599 599 REPLACEMENT OF NONEXPENDABLE EQUIP - ACCT 7520 Total Account .929 PROPERTY BETTERMENTS AND ADDITIONS - ACCT 7540 Total Account 954: PREPARED BY Signature Title Fee Accountant APPROVED BY S-gpaLure Date 01/21/13 Title EXECUTIVE DIRECTOR Date Housing Authority Name Waterloo Housing Authority HA Number January February March April May June July August September October November December January February March April May June July August September October November December Unit Months Leased (excluding DVP) IA050 Unit Months Available (excluding DVP) Over/(Under) Leased 977 1,056 (79) 969 1,056 (87) 971 1.056 (85) 976 1.056 (80) 983 996 1.056 (73) 1,056 (60) 1.011 1.011 1,056 (45) 1.016 1.056 (45) 1.016 1,056 (40) 1,008 1,056 (40) 1,004 1,056 (48) 1,056 (52) 11,938 12,672 (734) Leasing Percentage -- 94.21% Admin Fee Earned Other Admin Funding (FSS, H/O, DVP & Special Fees) Admin Share of Fraud Recovery S 53,026- 52,843 - 52,773 - - 50,026 - - 50,300 - - 50,937 51,695 - - 51,695 - - - - 51940 51,741 - 51,351 2,461 - 51,155 1,458 - 1.458 - $ 619,481 $ 5,377 $ CALENDAR YEAR 2012 LEASING, HAP AND ADMIN FEE UTILIZATION HAP Funding HAP Cost (excluding DVP) (excluding DVP HAP Share of Fraud Recovery FSS Escrow Imputed Interest on Other HAP Reserve Adjustments to Increase HAP Reserve - -- --- •- •• ^,,,,, .1 ,.+r r'eseve (uecrease) (NRA) $ 365,142 $ 358.402 $ - $ 595 $ 2 $ - $ 7,337 $ 161,213 365,142 359.123 2 6,022 167,235 365,142 358.982 - - 2 6,162 173,397 362,724 362.406 2 320 173,717 362,724 365.926 - - 2 362,724 363,574 2 - 7 (3,200) (841) 170,517 169,676 342,615 380,847 - 2 362,724 375.506 - 3,322 1 (38,230) 131,445 362,724 376,627 839 1 - (9,459) (13,063) 121,987 362,724 372.901 - 6.591 1 - (3,586) 108,924 105,338 374,851 363,103 - 1 420,907 362,454 2 - 11,749 58,455 117,087 175,542 $ 4,410,143 $ 4,399,851 $ - $ 11,347 $ 20 $ 7 $ 21,666 xxxxxxxxx HAP Utilization -- 99.77% Interest Income on Admin Fee Reserve $ 5 4 4 3 3 2 Other Income $ Funds Expended from UNA Other Admin (Donations & Adjustments to Admin Fee Expenses Transfers) Admin Reserve Profit/(Loss) Reserve $ 57,194 55,055 59,665 50,861 51,516 66,233 3 3 3 3 3 63,058 58.874 50,053 52,292 60,739 17,652 $ (4,164) (2,208) (6,888) (832) (1,213) 2,358 (11,360) 2 $ 38 68,932 $ 694,472 $ 17,652 (7,176) 1,890 1,914 (7,928) (16,317) $ (51,924) $ 2,585,684 2,583,476 2,576,588 2,575,756 2,574,544 2,576,902 2,565,542 2,558, 366 2,560,255 2,562,169 2,554,241 2,537, 924 XXXXXXXXX January February March April May June July August September October November December Average HAP Cost $ 366.84 $ 370.61 $ 369.70 $ 371.32 $ 372.25 $ 365.03 $ 376.70 $ 371.42 $ 370.70 $ 367.03 $ 360.22 $ 361.01 $ 368.56 Total Voucher Cash and Investments $ 2,793,366 2,791,943 2,776, 864 2,773,324 2,791,685 2,772,253 2.734,130 2716,371 2,704,165 2,692,933 2,698,377 2,747,856 NOTES: February 28"', 2013 THE WATERLOO HOUSING AUTHORITY'S CURRENT REPORT As of the week of January 301h, 2012 the Waterloo Housing Authority has the capacity to serve 1056 Section 8, and 50 Public Housing tenants. A coordinator or housing staff was hired January 22, 2013.. She is working out well. Ridgeway Towers The Public Housing waiting list consists of approximately 15 tenants. Out of the 15 only 2 are tenants that qualify for Ridgeway Towers as they are under 55 years old or over income. A tenant may be terminated for violations of the program. Section 8 baselines 1056 Section 8 lease ups 997 Public Housing lease up 50 Total 1047 WAITING LIST Applications for Section 8 tenants are taken every Thursday all day from 8am-4 pm, no appointment necessary. The Public Housing applications are taken daily. The Waterloo Housing Authority's Section 8 waiting list consists of approximately 1959 Applicants. The waiting list is still approximately 31/2- years. Everyone is encouraged and welcome to apply to the Section 8 and Public Housing program. The Waterloo Housing Authority policy states the WHA will publicize the availability and nature of the Section 8 Program for extremely low-income, very low and low-income families should the waiting list become shorter than six- months, a newspaper of general circulation, and by other suitable means. Homeownership Voucher Homebuyers total Vouchers available 30 Closed Mortgages 27 Remaining on Voucher program 19 Nine have become independent and gone off the Section 8 program completely. RIDGEWAY TOWERS APARTMENTS/ PUBLIC HOUSING Ridgeway Towers are at 100% occupancy in the senior citizens apartments. PUBLIC HOUSING Total available Leased HOUSING STAFF ATTENDED THE FOLLOWING STANDING MEETINGS/FUNCTIONS WEEKLY, MONTHLY OR QUARTERLY a. Department head meeting b.Staff with Noel c. Directors Meeting d.Council Meeting e. RSVP f. Country View g. WHA staff meeting Total FSS Participants on program Number of graduates June 2012 Number of participants job Number of participants' working/ Number of participants going to school Number of Participants with escrows Total number of escrows paid out to participants Total number of Escrows forfeited Total amount Escrow forfeited 50 50 Weekly Bi-weekly Quarterly Weekly Bi-Monthly Monthly Bi-weekly 55 15 39 9 35 1 0 0 RIDGEWAY Towers projects in progress. Future Project: Roof on the building will be replaced in the near future. As always the numbers below will fluctuate depending on the number of terminations, evictions or tenants that voluntarily left the program per week, month, and year. There is an average of approximately 14-16 tenants going off the program each month approximately (180 per year). We pull approximately 35 to 40 prospective tenants off of the waiting list on a by- monthly basis for lease ups. We are slowing the process until we know what is going on with the sequestration. We are billed monthly by other Housing Authorities for tenants that ported/moved out of Waterloo to other cities. The numbers for that as of this month are 17. Working on the underground detention pond is in process and will be completed in the Spring.