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HomeMy WebLinkAbout09/29/2011-9 - e4 A AGENDA WATERLOO HOUSING AUTHORITY BOARD Thursday, September 29th, 2011 immediately following the 8:00am agenda meeting Council Chambers, 715 Mulberry Streets A. APPROVAL OF AGENDA B. APPROVAL OF MINUTES FROM JULY 21ST 2011, AS PROPOSED C. OLD BUSINESS Approval and resolution of HUD SEMAP Evaluation report. D. NEW BUSINESS 1. Approval of travel requests 2. Approval to accept bid from Cedar Valley Used appliance sale and service to purchase 49 old stove. 3. Approval to accept a wellness contract from The Training Centers for Ridgeway Towers. 4. Approval to accept a bid from BK tile to replace and re -tile liners on the floor and wall of five -handicapped bathrooms at Ridgeway towers. 5. Approval to accept bid from Robinson's engineering firm to provide a Storm Water Study of the Drainage in the Ridgeway Towers parking lot and install a detention pond. 6. Approval to accept the Family Self Sufficiency 2-year contract for case manager with Operation Threshold. 7. Approval and resolution to accept revised Public Housing Operating Budget for Ridgeway Towers 8. Approval to amend Section 8 policy regarding debt owed that is beyond the statue of limitation to the housing authority. 9. Approval to seek bids to repair the Gate Valve that Isolates water to the building from the main city water pipe at Ridgeway Towers. 10. Approval to place on file the Housing Authority report including the leasing, HAP and Admin. Fee, utilization report Adjourn WATERLOO HOUSING AUTHORITY, Governing Board Minutes July 21, 2011 Waterloo City Hall — Council Chambers Members Present: Getty, Welper, Cole, Schmitt, Dillon, Wright, Anderson, Washington, and Wessels Motioned by Schmitt, seconded by Getty, that the Agenda be approved. Ayes: All Motion Carried. Motioned by Cole. Seconded by Getty to approve the minutes from the May 19, 2011 meeting/ Ayes: All. Motion Carried. Motioned by Getty, seconded by Cole to approve the following New Business Items: 1. Approval to accept the HUD Capital Fund Grant of $50,825 for FY2011. 2. Approval to install a telephone line in the elevator at Ridgeway Towers (Schmitt abstained from voting) 3. Approval to accept bid from Direct Appliance and TV to purchase 49 stoves for Ridgeway Towers apartments. Ayes: All Motion Carried Motioned by Schmitt, seconded by Cole to approve the following New Business Items: 1. Approval to renew the membership with National Association of Housing and Redevelopment Officials (NAHRO). 2. Approval to remove and replace damaged concrete paving in the parking lot at Ridgeway Towers. 3. Approval to request bids for the replacement of the roof at Ridgeway Towers. Ayes: All Motion Carried. Motioned by Getty, seconded by Cole to approve the following New Business Items: 1. Approval to request bids to replace and re -tile liners on the floor and wall of five - handicapped bathrooms. 2. Approval to request bids to contract a Hydraulic and Storm Water Engineer to study drainage at Ridgeway Towers parking lot. 3. Approval of the Family Self Sufficiency 2 year contract for case manager. 4. Approval to place on file the Housing Authority report including the leasing, HAP and Admin Fee utilization report. Ayes: All Motion Carried Motioned by Cole, seconded by Getty to adjourn the meeting. Ayes: All Motion Carried. JW Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 August 15th, 2011 To: Mayor Ernest Clark and the Waterloo using Authority's Board From: Ethel Washington, Director Subject: Request for a Resolution and Approval of 2011 HUD Section 8 Management Assessment Program Annual Evaluation or (SEMAP). Attached please find the Section 8 Management Assessment Program (SEMAP) Certification (8/29/2011), which requires an approval by the Housing Board and the Chairperson's signature before submission to HUD on 8-29-11. The evaluation is for the Section 8 Voucher and Public Housing Program. The indicators such as how selection are made from each waiting list, HQS inspection enforcement, and lease -up rate and how revenue is managed are to alert HUD of troubled housing authorities. . The forms are electronically submitted. However, the Board chairperson signature is required and a hard copy will be submitted to HUD as well. We would normally submit the evaluations on 8/29/2011 along with the resolution. The Waterloo Housing Authority is requesting a resolution and approval of 2011 Section 8 Management Assessment Program Evaluation or (SEMAP). Please initial either yes or no. Yes No See Attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID TONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: September 29th, 2011 To: Mayor Ernest Clark and the Waterloo Housing AuthoriBoard From: Ethel Washington, Executive Director RE: Resolution and approval of an Travel Request for the Housing staff to attend training sponsored by the Human Rights commission. The Waterloo -Housing Authority's Director is requesting the Board's approval to send a couple of staff members to a training sponsored by the Human Rights commission (undoing Racism). This workshop is offered by The People's Institute, a national multiracial, collective of veteran organizers and educators dedicated to building an effective movement for social change. The People's Institute was founded in 1980, has trained thousands of people in hundreds of communities throughout the United States, and is recognized nationally for the quality of its training. How can communities achieve concrete results in dismantling the structures of racism? The principles of effective organizing, the process of community empowerment, the techniques of effective strategizing and the internal dynamics of leadership development are explored. Will be held in Waterloo, Iowa at Hawkeye Community College, Tama Hall on October 19, 20, and 21st. There is no cost to attend this workshop. Therefore, the Housing Authority's Director is requesting the Board's approval to send Gladys Rainey, Coretta Crawley, Julie Snider and Wanda Dorris, to training for the linguistics of undoing racism. See attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 1 of 1 ETHEL WASHINGTON To: ABRAHAM FUNCHESS Subject: RE: October 19-21 From: ABRAHAM FUNCHESS Sent: Thursday, September 08, 2011 9:55 AM To: ETHEL WASHINGTON Subject: FW: October 19-21 The only space that we have available in Tama Hall is Tama 106 which holds up to 40 people. Would this work? Q 9/23/2011 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD ,4t-Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Camegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: September 29th, 2011 To: Mayor Ernest Clark and the Waterloo Housing Authority Board From: Ethel Washington, Executive Director RE: Resolution and approval of an IAHO Travel Request for the Housing Inspectors. The Waterloo -Housing Authority's Director is requesting the Board's approval to send two staff members to the Iowa Association Of Housing Officials (IAHO) training for Certification. Human Trafficking - Maggie Tinsman This course is designed to give participants an understanding of the crime and its connection with Iowa. Drug Epidemic - Steph Whitmore - WARNING: GRAPHIC MATERIAL This session will graphically depict the issues associated with the drug epidemic. We will explore the life of a child in a drug endangered home and what may result. Electrical Module* - Certification and Recertification - Mel Sanders, President of TeCo., Sanders is a member of NFPA Despite continued efforts to educate safe use of electricity, faulty appliances and extension cords still cause many needless injuries and deaths. This course is intended to provide information on the safe use of electricity. The cost for registration is $375.00. Overtime is not required to attend this certification The training/certification is funded through the Waterloo Housing Authority Federally funded Voucher budget set aside for training. Therefore, the Housing Authority's Director is requesting the Board's approval to send John Lenius and Ned Deberg to the IAHO Training. See attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer r Region XII Housing Autk P.O. Boxb63 Carroll, IA 51401 IAHO FALL CONFERENCE CERTIFICATION & RECERTIFICATION' OCTOBER 5, 6, & 7, 2011 THE DETAILS: Registrations should be mailed with payments to Tracy Schmidt, Hawkeye Community College, Center for Community Services, 5330 Nordic. Dr, Cedar Falls, IA 50613, or call Tracy at 319-296-4005 Pre -registration is reauired and all reeistrat1ons must be accompanied by a dark or mo ey order, Send to address above with name, social security number, organization and phone, All classes are held at Hawkeye Community College, Tama Hall; Waterloo, Iowa if you are not a member, please join our association. Contact Ruth Robbins at 712-792-5560 for information Circle all courses being taken. COURSES: Human Trafficking (#019525) Iowa's Drug Epidemic Environmental Sanitation Electrical (#035317) Electrical (cont.) COST FOR CONFERENCE: Trafficking, Drugs, Sanitation Trafficking, Drugs, Sanitation Electrical- Certification & Re -certification Electrical - Certification & Re -certification October 5,2011 October 6, 2011 October 7, 2011 8:30 a.m. - 4:00 p.m. 8:30 a.m. - 4:30p m. 8:30 a.m. - 12 p.m. S 125.00 - IAHO Members S175.00 - non-members S125.00 - IAHO Members S175.00 -Non-Members Name: , S.S. # Organization: Business Address Phone: Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 September 29th, 2011 To: Mayor Ernest Clark and the W A Board From: Ethel Washington RE: Acceptance and Approval to send staff to a Directors Meeting. Director is requesting approval of the Board to attend a Directors meeting in Charles City, Iowa. The meeting will focus on some of the much vulnerability in the housing industry along with procedures, policies, and regulations that cause the most problems for agencies. The meeting is November 16th, 2011; there is also an additional meeting in January 2012 in Charles City, Iowa. Overtime is not required to attend this workshop. There is not cost associated with this meeting. The Housing Authority' Director is requesting the board's approval of the staff attendance to the Director's meetings. See attachment: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Pagel of l ETHEL WASHINGTON From: Heidi Nielsen [cchra@mchsi.com] Sent: Tuesday, August 16, 2011 3:58 PM To: Bev Krambeer; Cathy Burtness; Deb Bullerman; Deb Thorne; ETHEL WASHINGTON; Jeanie Helmer; Jon Harvey; LaSheila Yates; Laura Olson; Michael Benning Subject: Directors Meeting Just a reminder that we are having a meeting this month, tomorrow August 17, at 9:30 and also next month, September 14th, at 9:30. We did this because about half of us could meet this month and the other half next month. Let's plan ahead a little and schedule November's meeting for November 16th and then meet in January again. vNieiis.ew DLrector Chou le. City 1-tow 501 Cedar Terra.c&Sot,ctlti Charle.s,City, IA 50616 641-228 -6661 9/16/2011 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 September 29th, 2011 To: Mayor Ernest Clark and the WHA Boar of Commissioners. From: Ethel Washington, Director Re: Approval to accept a bid on the sale of 49-Stoves at Ridgeway Towers. The Waterloo Housing Authority is requesting the board's approval to accept a Bid on 49-apartment sized Stoves (45-24" and 4-20") from Cedar Valley Used Appliance sales and service for the Ridgeway Towers apartments. The Appliances are sold in "as is condition" no warranties implied and will be picked up as arranged with the Waterloo Housing Authority. The bid price is $1,237.25 many of the appliances are over 30 years old. The funds for the projects will go to the Ridgeway Towers Operating Budget. The Waterloo Housing Authority is requesting the authorization of the board to accept the bid from Cedar Valley Used Appliance Sales and Service. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CEDAR VALLEY USED APPLIANCE SALES & SERVICE 42 Franklin Sleet Waterloo, IA 50703 SERVICE YOU CAN DEPEND ON "20 Years of experience" 1 —�� ►� 234-3111 DATE: / 9„ / NAME ADDRESS ` Fr ert K' t Vl CITY V.,3 / 1a© STATE j ZIP PHONE 3) 6 J C - NUMBER DESCRIPTION QTY. PRICE AMOUNT sfed 3 : d ovt, A pp /;sets A kcilepc.LJa/`1w6's 9 O ; n. Si t) Liq @ &5 EActi SUB TOTAL TAX act TOTAL J37?5 Thank You ���� Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 September 29th, 2011 To: Mayor Ernest Clark and the e WHBoard From: Ethel Washington Re: Wellness (exercise) Classes for tenant at Ridgeway Towers The Waterloo Housing Director is requesting approval to contract a wellness instructor for Ridgeway Towers residents. We had Covenant however; they could not continue to perform under the contract because of staff shortages. Class will not exceed 45 minutes to an hour at a time. A request was made to Covenant Wellness Center, Fitness Xpress LLC, and The training Center. The following centers responded: Covnant Wellness Center Response : Cannot spare an instructor Fitness Xpress LLC: Will visit Ridgeway Towers Senior housing facility lx a week to perform exercise classes with residents interested in improved strength and flexibility, improved balance and lung function as well as social contacts necessary for health and wellness. Total $ 44.00 ea. Kay Cervetti`s, training Center: Wellness to provide Ridgeway Towers Senior facility 2x a week exercise classes with residents interested in improving their strength and flexibility also to improve the balance and lung function as well as social contacts necessary for health and wellness. Total $ 25.00ea. The overall low bid for the total cost was from Kay Cervetti, training Center. The funds for the services will come from the Ridgeway Towers operating budget for elder expense/ tenant participation funds. Therefore, the housing authority recommends approval of the bid from "The training Center." CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 September 29th, 2011 To: Mayor Ernest Clark and Waterloo Housing Board. From: Ethel Washington Re: Approval of bids to replace tile on floor and wall to repair water leak in five - handicapped bathrooms at 225 W. Ridgeway Towers The Waterloo Housing Authority is requested the board's approval to send out for Bids to repair/rehabilitation five -bathrooms with showers in each of the handicapped apartments at Ridgeway Towers. BOB GREENWOOD Al -Large STEVE SCHMITT At -Large Bids were received from the following contractors for five handicapped bathrooms : B.K. Tile cost to replace tile, walls, and drains in ea unit $ 5,076 per unit Total cost for five -bathrooms $ 25„380 To tear out the existing unit and install new waterproof backer board from floor to ceiling, install a new liner on the floor over existing tile and retile walls and floor and in the shower area in each of the units. New drain provided and installed by contractor/Licensed Plumber to include cost of the drain. Contractor will incur the cost of re -patching back the floor around the drain. Town & Country proposed cost to replace tile, walls, and drains in ea unit $ 6,962.00 per unit Total cost for five -bathrooms $ 34,810.00 Provide and install Durock on all (3) walls with Cultured shower surround on all (3) walls, cultured marble shower pan and (2) corner soap and shampoo holders. To include plumber and replace existing shower drain. The funds for the service will come from the Ridgeway Towers Capital Fund budget. The low bid for the total cost of the service was from B.K. Tile The housing authority recommends approval of the bid from B.K Tile. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Ridgeway Towers 9/21/2011 B.K. Tits Inc. 1922 Mein Street Cedar Fails, L4 50613 Contract 319) 553-3933 Fax (319) 853.1298 yyVW.bktiio.00m Date ^ Proposal submitted to: Phone A vwnr 233-0201 customs► Ethel Washington Ridgeway Towers ,solar BK 11-11 91l1lnp address Sales Rep. Bob Job address: 228 W. Ridgeway Waterloo 269-1023 tmportallt Please initial all items desired in the left hand column. New To tear out the existing unit and install new waterproof backer board from as needed, Install a new liner on the floor over existing tile. And new tile on 3 walls and floor in shower area This would be guaranteed for life with the exception of the drain. Payment/Performance bond cost is included This is bid with 12" the to lessen grout lines . New Drain provided and installed bar BK Tile / Licensed Plumber Cost of new drain (this would include BK tile patching back the floor around the new drain Price ea. $3,808.00 Total for all items above in 5 new showers $19,030.00 Full Panel walls To tear out the existing unit and install new waterproof backer board from as needed, Payment/Performance bond cost is included This would be using a full slab per wall made out of a composit material Manufactured by $ertch Cab. Here in Waterloo. This is a Gloss Finish Per unit $5,076.00 Color and style to be deterrnind. All 5 units $25,380.00 Matt finish up rade per unit is TAM 5 units $750.00 Up grade to a Faux Granite Gloss Collection would be and addition cost of IA115 ults $750.00 Page one of two TO 39Vd 96ZZE55 99:01 ITOZ/LZ/60 p n Proposal Toe w 1� eoa , game it %��llovemeat ea„ Tee, 4920 Dubuque Road, Waterloo, IA 50703 (319) 235-9565 fax: (319) 234-2518 Website: www.tchomeimprovement.com Email: tchi@tchomeimprovement.com Proposal submitted to: WATERLOO HOUSING AUTHORITY Phone: Date: 9-Sep-11 Estimated By: DEBBIE WEEKS Address: 620 MULBERRY ST Job Name: RIDGEWAY TOWERS BATHROOM REPAIR City, State, Zip WATERLOO, IA 50703 Job Location: RIDGEWAY TOWERS We hereby submit this estimate in accordance with the following specifications: WALK-IN SHOWERS ON MAIN LEVEL We propose to remove existing wall and floor tile. Provide and install: * Durock on all (3) walls. * Cultured marble shower surround on all (3) walls. * Cultured marble shower pan. * (2) Corner soap and shampoo holders. Plumbing * Break up concrete floor. * Replace existing shower drain. * Price does not include any boiler work. Material & Labor: Option: Provide and install 2" x 2" unglazed porcelain tile in lieu of cultured marble shower pan. Price includes as stated above and water proofing under floor and up the durock walls. Material & Labor: Price includes all setting materials. Thank you for the opportunity to help you! Page 1 of 1 $ 6,962.00 each $ 6,544.00 each We propose hereby to fumish material and labor - complete in accordance with the above specifications for the sum of $ Payment is to be made as follows: Payment in full upon final inspection and completion of work. We at Town 8 Country Home Improvement guarantee our workmanship on carpet and vinyl installations for a period of 24 months after date of installation. This includes labor charges such as: seam repair, restre ches, reattaching carpet to tack strip or metals, adhering vinyl to floor, or repairing bubbles and/or curling. After the warranty period of 24 mon hs expires, you, the consumer, become solely responsible for any and all charges related to the items listed. This warranty does not replicate, duplicate, or extend any warranties published by manufacturers. All matenal is guaranteed -to be as specified. Alt work is to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tomado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. NOTE: This proposal may be withdrawn by us if not accepted within 30 days. Authorized Sgnature , � \M ,Q Q .C,6 ACCEPTANCE OF PROP O A - e above pnces, specifications and conditions are satisfactory and are hereby accepted. You are authonzed to do the work as specified. Payment will be made as outlined above. Date of Acceptance Signature Signature CITY OF WATERLOO, IOWA �i���'7��I/� WATERLOO HOUSING AUTHORITY �T m 620 Multerry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 °'jerloo 0o Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 September 29, 2011 To: Mayor Clark and Waterloo Housing Board From: Ethel Washington RE: Approval and Resolution to accept bid for the hiring of an Engineering Firm for Stormwater Detention project at 225 W Ridgeway (Ridgeway Towers) The Waterloo Housing Authority sought a proposal for the professional services if an engineering firm to design a stormwater detention facility to eliminate or reduce the potential flooding in the parking lot located at 225 W Ridgeway Ave. The Housing Authority will hire a engineering firm to ensure that every detail of the HUD Requirements are met such as the labor standard clauses, Davis -Bacon Wage decision, the principal responsibility of the contractor and will work with the contractors to submit all paperwork using the specifications for sealed bids. Any sealed bids will be submitted to the chosen engineers office. QUENTIN M. HART Bids were requested from six firms, of those six, two bids were received from the firms Ward 4 below: RON WELPER Ward 5 JDE Engineering BOB Total cost for description of the services above for the engineer - $11,050.00 GREENWOOD .4 t-Large STEVE SCHMITT At -Large Robinson Engineering Total cost for description of the services above for the engineer - $18,000.00 The funds for the service will be taken from the Ridgeway Towers Capitol Funds budget. The reasonable bid for the total cost of the service was from Robinson Engineering. The Housing Authority recommends approval of the bid from Robinson Engineering. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Robinson Engineering Company Consulting Engineers September 22, 2011 Ethel Washington City of Waterloo — Waterloo Housing Authority 620 Mulberry Street, Camegie Annex Waterloo, Iowa 50703 RE: Stormwater Detention at 225 W. Ridgeway Avenue Request for Additional Information Ms. Washington, Per your request, I am amending our proposal with the following information. Proiect Cost Breakdown: Initial topographic survey with existing right-of-way established $2,000.00 Initial design calculations and site proposal (To be submitted to Owner and City Engineering Office for review) $3,500.00 Work with surrounding property owners to establish utility easement $2,000.00 Final design calculations, cost estimate and final plans $2,500.00 Produce utility easement plats for impacted businesses $2,000.00 Meet with surrounding property owners to go over final design $1,500.00 Once final designs have been approved by owner and city engineering Staff, project will be issued for bidding $2,000.00 Construction inspection during construction $2,500.00 Total Estimate $18,000.00 Proiect Timeline: Initial topographic survey with existing right-of-way established Initial design calculations and site proposal (To be submitted to Owner and City Engineering Office for review) Work with surrounding property owners to establish utility easement Final design calculations, cost estimate and final plans Produce utility easement plats for impacted businesses Meet with surrounding property owners to go over final design Once final designs have been approved by owner and city engineering Staff, project will be issued for bidding Construction inspection during construction 2 weeks 2 weeks 1 week 2 weeks 1 week 1.5 weeks 2 weeks 4 weeks We estimate a three (3) month design timeline for this project. This schedule does not include the additional time that may be needed for City Engineering Office and Owner reviews. At this time, the construction inspection timeline is an estimate. The exact construction timeline will need to be established after the project has been designed. This information has been provided as an estimate of the maximum amount of work that may be needed to complete this project. Please feel free to call with any additional questions on this proposal. We look forward to working with you on this project. Please feel free to call me at any time with questions. Sincerely, Monica Smith, PE, CPESC, CFSSWI (319)464-7913 August 31, 2011 500 Main St., La Porte City, IA 50651 Waterloo Housing Authority Attn: Ethel Washington 620 Mulberry Street, Carnegie Annex Waterloo, Iowa 50703 jdeeng@netins.net Re: Request for Proposal - Design of Storm Water Detention for 225 West Ridgeway Avenue Dear Ms. Washington, Thank you for allowing JDE Engineering to submit this proposal for professional services related to the design of a storm water detention facility for 225 West Ridgeway Avenue in Waterloo. It is understood that the building, at the above address, is a 50-unit complex managed by the Waterloo Housing Authority. After discussing the situation with you, and Noel Anderson in the Planning and Zoning Department, it was determined that during heavy rainfall events, flooding occurs within the parking lot area within the southern portion of the property. Often during these rain events, vehicles parked in this area are flooded. It is the intention of the Housing Authority, that a design for a storm water detention facility be developed for the property to eliminate, or significantly reduce, the potential for flooding to occur. To accomplish this goal, the Housing Authority wishes to hire an engineer to develop a design for the detention facility, assist in the hiring of a contractor to complete the work, and manage construction of the facility to the point of completion of the project. Following is a summary of cost related to engineering services for this project: • Boundary and Topographic Survey of the Site $2,500 • Research Related to Development of a Design $850 • Design of the Storm Water Detention System $3,500 • Project Bidding Assistance $400 • Construction Related Services to Complete the Project $3,800 Total Engineering Services Cost $11,050 We would like to thank you for allowing JDE Engineering to submit this proposal for professional services. If you have any questions regarding information contained in this proposal, please contact us at your earliest convenience at 319-464-7913. Sincerely, Jim D. Ellis, P.E. JDE Engineering, PLC Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD .9t-Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Camegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: September 29, 2011 To: Mayor Ernest Clark and WHA Board From: Ethel Washington, Director Re: Approval of an agreement for case management of the family self-sufficiency program. The Family Self -Sufficiency case manager assists low income families in establishing goals and becoming economically self-sufficient under a written contract between the family and the housing authority. The Waterloo Housing Authority under HUD has an obligation to assist FSS participants. WHA sent request for bids to acquire a case manager for the Family Self Sufficiency program. The following agencies submitted bids for the contract: The Community Housing Initiatives (CHI) No response The Cedar Valley Community Support Services (CVCSS) No response. The Operation Threshold (O.T.) bid for the reimbursement fee of $45.00 per tenant each month for the first year and $ 49.00 for second year of contract if grant is received. The Waterloo Housing Authority is asking the Boards approval of a two-year contract with Operation Threshold. Threshold have many of the same program that deals with different forms of Self -Sufficiency (FaDSS), Career Ladders etc., O.T. overlap with many of the same tenants WHA service and also provide the consistency as well. See attachment CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Family Self Sufficiency Service Agreement Between the Waterloo Housing Authority and Operation Threshold Per Your Request - Revised Agreement for 20 hours per week Purpose: This agreement sets forth the requirements for providing case management to the Waterloo Housing Authority based on the specifications outlined in the Family Self -Sufficiency Case Management Services Proposal. Case Management services would be provided by Operation Threshold October 1, 2011 to September 30, 2013 STAFF: Beverly Cosby — FSS Case Manager Doreen Corley — Case Management Coordinator Billie Allen -Williams — Community Resources Director SERVICE TO BE PROVIDED The terms, conditions, and responsibilities of each party are as follows: 1) Operation Threshold will: effective The Agency will assign a Case Manager to work with the Family Self Sufficiency Participants 20- hours a week. The Agency Case Manager will have contact with FSS participants monthly to monitor progress, identify barriers and mediate problem solving to prevent a circumstance from jeopardizing completion of contract goals. The Agency Case Manager will determine services needed by participants and match services and providers to the participant. The Agency Case Manager will monitor service delivery of service providers and take appropriate action to ensure that service delivery is appropriate. The Agency Case Manager will counsel the FSS participants regarding compliance with public housing or Section 8 program rules and regulations as required. The Agency Case Manager will coordinate efforts and monitor participants who have elected to use the portability of their housing assistance. Housing Director will monitor the activities of the AGENCY Case Manager. The Agency Case Manager will research appropriate public and social service agencies, organizations, and private businesses to determine the services available to the family. The Agency Case Manager will be accessible to the Housing Authority as the responsible party for the provision of reports. The Agency Case Manager will notify Section 8 participants of the FSS program and request responses to determine interest, track results of recruitment, and determine eligibility of interested clients. The Agency Case Manager will maintain regular contact with the Housing Authority and make recommendations for termination of contracts where appropriate. The Case Manager maintains a full caseload, with one contact per month either by phone or in person for each of the participating individuals or families. RATE: Operation Threshold will provide these services accordingly with the following rate. YEAR 1 Unit Cost Client contact (defined as a face to face contact with the client to discuss self sufficiency goals/issues and/or process documents). $45.00 per client contact YEAR 2 Unit Cost Client contact (defined as a face to face contact with the client to discuss self sufficiency goals/issues and/or process documents). $49.00 per client contact 2) Waterloo Housing Authority will: • Provide written notice of any modification in tasks to be completed and compensate Operation Threshold based on these modifications • Identify a primary contact person to provide feedback on quality and satisfaction with work and inform the Operation Threshold contact immediately of any problems • Pay invoices for services • The Agency will enter into a contractual obligation for such services as long as both parties retain the right to terminate the contract, due to cause of convenience, after providing a 30 day notice of such intentions. COMMENTS: Operation Threshold staff has the experience necessary to provide the case management services listed in this service agreement. The Agency has been successfully providing case management services to the FSS program since October 1, 2007. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward CAROLYN COLE Ward 1 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: September 29th, 2011 To: The Waterloo Housing Authority Boar From: Ethel Washington, Director .. Re: Approval and Resolution of Public Housing revised Operating Budget for Ridgeway Towers Following is the calculated Public Housing revised Operating Budget for Ridgeway Towers Public Housing fiscal year ending 6/30/2011. This Statement includes the rental revenue and expenditures. This budget revision does not need to be submitted to HUD. It does need to be presented to the board for approval and inclusion in the board minutes. The Waterloo Housing Authority is requesting the board's Approval and Resolution of the above revised Statement of Operating budget for Ridgeway Towers. See Attachment: CITY WEB SITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer LOUCKS &SCHWARTZ HUD ACCOUNTING & CONSULTING SERVICES September 7, 2011 ETHEL WASHINGTON EXECUTIVE DIRECTOR WATERLOO HOUSING AUTHORITY 620 MULBERRY STREET WATERLOO, IA 50703 Dear Ethel: TOM LOUCKS RICK SCHWARTZ www.housingaccountant.com Enclosed please find the following Operating Budget Revision forms for the Fiscal Year Ending June 30, 2011: 1. 52564 - Operating Budget (sign page 3) 2. 52574 - PHA Board Resolution (Board Chairman's signature on page 1) With the implementation of notice PIH 95-96, this budget revision does not need to be submitted to HUD. It does still need to be presented to the board for their approval and inclusion in the board minutes. Please contact me should you have any questions concerning the above. Sincerely, l Rick L. Schwart Managing Partner Enclosure P.O. Box 501 • Nappanee, Indiana 46550-0501 Phone: 574-773-2321 • Fax: 574-773-2461 • Email: rick@louckscpas.com Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (exp. 10/31/2009) Public reporting burden for this collection of information is estimated to average 116 hours per response. including the time for reviewing instructions, searching existing data sources. gathering and maintaining the data needed. and completing and review a. Type of Submission El Original D Revision No. 1 b. Fiscal Year Ending June 30, 2011 c, No. o w or;adsrr ; Other (specify)_ d. Tyne of HUD assisted r roier:trsl, 01 Q PHA/IHA-Owned Rental Housing 02 ❑ IHA-Owned Mutual Help Homeownership 03 0 PHA/IHA-Leased Rental Housing 04 Q PIiA/IHA-Owned Turnkey III Homeownership 050 PIWIHA Leased Homeownership 12 mo. • e. Name of Public Housing Agency / Indian Housing Authority (PHA/IHA) Waterloo Housing Authority f. Address (city, State. zip code) 620 Mulberry Street Waterloo, IA 50703-5713 g. ACC Number KC-3047 h. PAS / LOCCS Project No. - IA05000111J i. HUD Field Office Kansas City, KS j. No. of Dwelling Units 50 k. No. of Unit Months Available 600 m. Na of Projects 1 Line No. Acct. No. Description (1) Actuals Last Fiscal 2009 PUM (2) • Estimates Requested Budget Estimates or Actual izirlYr. Current Budget Yr. 2010 PUM (3) PHA/IHA Estimates HUD Modifications PUM (4) Amount (to nearest $10) (5) PUM (6) Amount (to nearest $10) (7) Homebuyers 010 Monthly 7710 Payments For: Operating Expenses 020 7712 Earned Horne Payments 030 7714 Nonroutine Maintenance Reserve 040 Total Break -Even Amount (sum of lines 010, 020, and 030) - - - - 050 7716 Excess(Deficit) In Break -Even Amount 060 7790 Homebuyers Monthly Payments (Contra) Operating 070 Receipts 3110 Dwelling Rentals 305.41 329.41 319.68 191,810 080 3120 Excess Utilities 0.12 0.10 0.08 50 090 3190 Nondwelling Rentals - - - - 100 Total Rental Income (sum of lines 070, 080, and 090) 305.53 329.51 319.77 191,860 110 3610 Interest on Gen Fund Investments 7.35 - - - 120 3690 Other operating Receipts 238.23 19.11 100.57 60,340 130 Total Operating Income (sum of lines 100,110, and 120) 551.11 348.62 420.33 252,200 Operating 140 Expenditures 4110 -Administration: Administrative Salaries 20.11 10.29 - - 150 4130 Legal Expense - 0.05 0.08 50 160 4140 Staff Training - - - - 170 4150 Travel - - - - 180 4170 Accounting Fees 3.55 3.65 3.67 2,200 190 4171 Auditing Fees 0.90 3.32 1.37 820 200 4190 Other Administrative Expenses 5.85 5.63 89.63 53,780 210 Total Administrative Expense (sum of line 140 thru line 200) 30.41 22.94 94.75 56,850 Tenant 220 Services: 4210 Salaries - - - - 230 4220 Recreation, Publications and Other services 1.53 3.28 5.22 3,130 240 4230 Concract Costs, Training and Other - - - - 250 Total Tenant Services Expense (sum of lines 220,230, and 240) 1.53 3.28 5.22 3,130 Utilities: 260 4310 Water 2.93 3.51 4.05 2,430 270 4320 Electricity 22.15 22.78 24.75 14,850 280 4330 Gas 16.11 12.86 13.32 7,990 290 4340 Fuel - - - - 300 4350 Labor - - - - 310 4390 other utilities expense 10.68 9.87 13.35 8,010 320 Total Utilities Expense (sum of line 260 thru line 310) 51.87 49.02 55.47 33,280 Previous editions are obsolete Page 1 of 3 form HUD-52564 (3195) ref. Handbook 7475.1 Name of PHA / IHA Waterloo Housing Authority Fiscal Year Ending June 30, 2011 Line No. Acct. No. Description (1) Actuals Last Fiscal Yr. 2009 PUM (2) 0 Estimates 0 or Actual Current Budget Yr. 2010 PUM (3) Requested Budget Estimates PHA/IHA Estimates HUD Modifications PUM (4) Amount (to nearest $10) (5) PUM (6) Amount (to nearest $10) (7) Ordinary 330 Maintenance 4410 and Operation Labor 60.68 64.78 66.62 39,970 340 4420 Materials 18.26 10.19 13.88 8,330 350 4430 Contract Costs 35.95 35.52 37.57 22,540 360 Total Ordinary Maintenance & Operation Expense (lines 330 to 350) 114.89 110.49 118.07 70,840 Protective Services 370 4460 Labor - - 380 4470 Materials - - _ - 390 4480 Contract Costs - _ - _ 400 Total Protective Services Expense (sum of lines 370 to 390) - - - - General Expense: 410 4510 Insurance _ - _ - 420 4520 Payments in Lieu of Taxes - - _ - 430 4530 Terminal Leave Payments (0.76) - - - 440 4540 Employee Benefit Contributions 20.47 20.18 23.58 14,150 450 4570 Collection Losses 0.14 - - - 460 4590 Other General Expense 2.79 17.59 0.50 300 470 Total General Expense (sum of lines 410 to 460) 22.64 37.77 24.08 14,450 480 Total Routine Expense (sum of lines 210, 250, 320, 360, 400, and 470) 221.34 223.50 297.58 178,550 Rent for Leased Dwellings: 490 4710 Rents to Owners of Leased Dwellings - - - _ 500 Total Operating Expense (sum of lines 480 and 490) 221.34 223.50 297.58 178,550 Nonroutine Expenditures: 510 4610 Extraordinary Maintenance - 88.03 - - 520 7520 Replacement of Nonexpendable Equipment - - - - 530 7540 Property Betterments and Additions - - - - 540 Total Nonroutine Expenditures (sum of lines 510, 520, and 530) - 88.03 - - 550 Total Operating Expenditures (sum of lines 500 and 540) 221.34 311.53 297.58 178,550 Prior Year Adjustments: 560 6010 I Prior Year Adjustments Affecting Residual Receipts - - - - Other Expenditures: 570 Deficiency in Residual Receipts at End of Preceding Fiscal Yr. - - - - 580 Total Operating Expenditures, including prior year adjustments and other expenditures (line 550 plus or minus line 560 plus line 570) 221.34 311.53 297.58 178,550 590 Residual Receipts (or Deficit) before HUD Contributions and provision for operating reserve (line 130 minus line 580) 329.77 37.09 122.75 73,650 HUD Contributions: 600 8010 Basic Annual Contribution Earned -Leased Projeots:Current Year - - - - 610 8011 Prior Year Adjustments - (Debit) Credit - - - - 620 Total Basic Annual Contribution (line 600 plus or minus line 610) - _ - - 630 8020 Contributions Earned - Op. Sub: - Cur. Yr.(before year-end adj) 79.54 72.27 2.60 1,560 640 Mandatory PFS Adjustments (net): - - _ - 650 Other (specify): _ _ - 660 Other (specify): - - - - 670 Total Year-end Adjustments/Other (plus or minus lines 640 thru 660) - - - - 680 8020 Total Operating Subsidy -current year (line 630 plus or minus line 670) 79.54 72.27 2.60 1,560 690 Total HUD Contributions (sum of lines 620 and 680) 79.54 72.27 2.60 1,560 700 Residual Receipts (or Deficit)(sum of line 590 plus line 690) Enter here and on line 810 409.31 109.36 125.35 75,210 Previous editions are obsolete Page 2 of 3 form HUD52564 (3/95) ref. Handbook 7475.1 Name of PHA / IHA Waterloo Housing Authority Fiscal Year Ending June 30, 2011 Operating Reserve PHA/IHA Estimates HUD Modifications Part 1- Maximum Operating Reserve - End of Current Budget Year 740 2821 PHA/IHA - Leased Housing - Section 23 or 10(c) 50% of Line 480. column 5. form HUD-52564 89,275 Part 11- Provision for and Estimated or Actual Operating Reserve at Fiscal Year End 780 Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date): 6/30/2009 1,446,045 790 Prop isicp for Operating Reserve - Current Budget Year (check one) 65,621 • Estimated for FYE Q Actual for FYE 6/30/2010 800 Operating Reserve at ead of Current Budget Year (check one) ❑ Estimated for FYE 1,511,666 151 Actual for FYE 6/30/2010 810 Provision for Operating Reserve - Requested Budget Year Estimated for FYE 6/30/2011 Enter Amount from line 700 75,210 820 Operating Reserve at End of Requested Budget Year Estimated for FYE 6/30/2011 (Sum of lines 800 and 810) 1,586,876 830 Cash Reserve Requirement- % of line 480 Comments PHA / IHA Approval Field Office Approval Name Title Signature Name Title Signature Executive Director Date Date Previous editions are obsolete form HUD-52564 (3195) Page 3 of 3 ref. Handbook 7475.1 PHA Board Resolution Approving Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing - Real Estate Assessment Center (PIH-REAC) OMB Approval No. 2577-0026 (exp. 12/31/2012) Public reporting burden forthis collection of information is estimated to averap minutes per response including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income public housing program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of cert specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonab and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. PHA Name: Waterloo Housing Authority PHA Code: IA05000111J PHA Fiscal Year Beginning: 7/1/2010 Board Resolution Number: Acting on behalf of the Board of Commissioners of the above -named PHA as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): DATE ❑ Operating Budget approved by Board resolution orn: ❑ Operating Budget submitted to HUD, if applicable, on: 0 Operating Budget revision approved by Board resolution on: �] Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above -named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and 6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i). I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, if applicable, is true and accurate. Waming: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802) Print Board Chairperson's Name: Signature: Date: Previous editions are obsolete form HUD-52574 (08/2005) Mayor BUCK CLARK COUNCIL MEMBERS DAVID ZONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: September 29th, 2011 To: Mayor Ernest Clark and WHA Boa d of ommissioners From: Ethel Washington, Director Re: Approval and Resolution of the amended update of the Waterloo Housing Authority statement of Section 8 policies and the administrative Plan update Debt Owed That Is Beyond The Statue Of Limitation To The HA Please be advised that a Housing Authority (HA) may not determine a family ineligible based on the fact that they have debt to the HA. Section 982.552(c)(1)(v) of Title "24 CFR") states that a housing authority may deny Public Housing assistance to an applicant who "currently owes" rent or other amounts to the PHA in connection with Section 8 or Public Housing assistance." The intent of the rule does not allow a HA to deny assistance based only on a debt to a HA that is barred by a statute of limitations. The state of Iowa's statue of limitation on a written contract is 10 years. HUD did not intend, by this rule, for housing authorities to restrict access to rental assistance based on debts that lie outside of the scope of a statute of limitations. Housing authorities cannot bar Section 8 program recipients from the program if they owe a debt to the program that is older than 10 years. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Acton Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 September 29th, 2011 To: Mayor Ernest Clark and the WHA Board From: Ethel Washington Re: Approval and acceptance of bids to replace gate valve or Sluice Valve parts to South door at Ridgeway Towers. The Waterloo Housing Authority is requesting the authorization of the board to seek bids for the replacement of an isolation gate valve with a ball valve. This is necessary to shut off the water to each apartment when making repairs to any leaky pipes etc. If valve is not repaired the building could flood at anytime. The housing authority's Director is seeking approval to request bid for the replacement of the valve. The funds for the valve will come from The Ridgeway Towers Budget for building maintenance. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer LOUCKS &SCHWARTZ HUD ACCOUNTING & CONSULTING SERVICES September 14, 2011 Ethel Washington Executive Director Waterloo Housing Authority 620 Mulberry Street Waterloo, IA 50703 Dear Ethel, TOM LOUCKS RICK SCHWARTZ www.housingaccountant.com Enclosed please find your computer printout and bank reconciliation for the month of July 2011 for the following project: PUBLIC HOUSING SECTION 8 — VOUCHERS Year -to -Date Residual Receipts (or Deficit) & Operating Reserve Balance as of July 31, 2011 Residual Receipts* Operating Reserve** Low Rent Public Housing $6,210.47 $1,582,180.92 Housing Choice Vouchers ($6,619.50) $2,507,748.75 *Residual Receipts is the amount remaining after all income earned during the current year is used to pay current year expenses. If the amount is in parenthesis, current year expense exceeds current year income. **Operating Reserve is the cumulative amount of Residual Receipts since the date that the Housing Program first started its specific purpose in serving the community. If you have any questions concerning the above, please feel free to contact us. Thank you! LOUCKS & SCHWARTZ TONYA ANCHARD tonya@louckscpas.com P.O. Box 501 • Nappanee, Indiana 46550-0501 Phone: 574-773-2321 • Fax: 574-773-2461 • Email: rick@louckscpas.com CALENDAR YEAR 2011 LEASING, HAP AND ADMIN FEE UTILIZATION Housing Authority Name Waterloo Housing Authority HA Number IA050 January February March April May June July August September October November December January February March April May June July August September October November December Unit Months Leased (excluding DVP) Unit Months Available (excluding DVP) Over/(Under) Leased 1,017 1,056 (39) 1,014 1,056 (42) 1,012 1,056 (44) 1,011 1,056 (45) 1,002 1,056 (54) 994 1,056 (62) 985 1,056 (71) 7,035 7,392 (357) Leasing Percentage -- 95.17% Admin Fee Earned Other Admin Funding (FSS, H/O, DVP & Special Fees) Admin Share of Fraud Recovery $ 59,596 $ 4,920 $ - 59,427 2,916 - 59,315 2,916 - 59,915 2,916 - 59,403 4,916 - 52,962 2,916 - 52,377 2,920 - $ 402,996 $ 24,420 $ - HAP Share of HAP Funding HAP Cost Fraud (excluding DVP) (excluding DVP) Recovery FSS Escrow Forfeitures Imputed Interest on HAP Reserve Other HAP Reserve Adjustments to Increase HAP Reserve (Decrease) HAP Reserve (NRA) $ 352,568 $ 361,851 $ - $ 944 $ 10 $ - $ (8,329) $ 29,161 352,568 364,364 - - 6 - (11,790) 17,371 352,568 356,353 - - 5 - (3,780) 13,591 352,568 364,747 - - - - (12,179) 1,412 352,568 364,350 - - - - (11,782) (10,370) 352,568 362,275 - - - 20,077 10,370 (0) 400,953 351,774 - - 17 49,196 49,195 - - - - - - 49,195 - - - - 49,195 - - - - - 49,195 - - - - - - 49,195 - - - - - - 49,195 $ 2,516,361 $ 2,525,715 $ - $ 944 $ 38 $ 20,077 $ 11,706 xxxxxxxxx HAP Utilization -- 100.37% Interest Income on Admin Fee Reserve Other Income Admin Expenses Funds Expended from UNA Other (Donations & Adjustments to Transfers) Admin Reserve Profit/(Loss Admin Fee Reserve $ 11 $ 178 $ 54,542 $ - $ - $ 10,163 $ 2,255,759 15 - 56,416 - - 5,943 2,261,701 14 - 45,444 - - 16,801 2,278,503 21 - 49,163 - - 13,689 2,292,192 21 - 45,671 - - 18,669 2,310,861 21 - 52,279 - 216,075 219,695 2,530,557 4 - 61,920 - (6,619) 2,523,937 - - 2,523,937 - - - 2,523,937 - 2,523,937 - - - - - 2,523,937 - - - - 2,523,937 $ 107 $ 178 $ 365,433 $ - $ 216,075 $ 278,342 xxxxxxxxx January February March April May June July August September October November December Average HAP Cost $ 355.80 $ 359.33 $ 352.13 $ 360 78 $ 363.62 $ 364.46 $ 357.13 $ 359.02 Total Voucher Cash and Investments $ 2,334,392 2,323,314 2,331,415 2,327,137 1,906,095 2,597,058 2,637,085