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Home My WebLink About07/21/2011AGENDA WATERLOO HOUSING AUTHORITY BOARD Thursday, July 21st, 2011 8:15 or following the agenda meeting Council Chambers, 715 Mulberry Streets A. Approval of Agenda B. Approval of minutes from May 19th, as proposed Old business C. New business 1. Approval to accept a HUD Capital Fund Grant 2. Approval to install a telephone line in the Elevator at Ridgeway Towers. 3. Approval to accept bid from Direct Appliance & TV to purchase 49 stoves. 4. Approval to renew the National Association of Housing and Redevelopment Officials Board membership. 5. Approval to remove and replace damaged concrete paving in the parking lot at Ridgeway Towers. 6. Approval to request bids on the replacement of the roof at Ridgeway Towers 7. Approval to request bids to replace and re -tile liners on the floor and wall of five -handicapped bathrooms. 8. Approval to request bid to contract a Hydraulic and Storm Water Engineer to Study Drainage at Ridgeway Towers parking lot. 9. Approval of the Family Self Sufficiency 2 year contract approval for case manager 10. Approval to place on file the Housing Authority report including the leasing, HAP and Admin. Fee, utilization report Adjourn Manor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE. Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large SIEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: July 21, 2011 To: Mayor Ernest Clark and the Waterloo Housing Authority Board From: Ethel Washington, Director i.e./ Re: Renewal of the National Association Of Housing Redevelopment Officials Board Membership The Waterloo -Housing Authority is requesting the Board's approval of the Membership to National Association of Housing Redevelopment Officials Board. (NAHRO). For more than 60 years the National Association of Housing and Redevelopment Officials have fought to secure needed housing and community development programs and have represented the concerns of its members effectively. Today, NAHRO continues to champion the needs of all people to be adequately housed and for their right to live in decent neighborhoods in thriving cities and towns. NAHRO's accomplishments and services clearly demonstrate their effectiveness as a leading advocate of decent, affordable housing. The NAHRO membership dues are $1225.00 annually and may include 11 associates. The membership will be funded through the Waterloo Housing Authority's FEDERALLY FUNDED Voucher budget. Therefore, the housing authority is requesting the approval of to the board to renew the National Association of Housing Redevelopment Officials (NAHRO) Board membership. CITY WEBSI"TE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON \YELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: July 21st, 2011 To: Mayor Ernest Clark and Board From: Ethel Washington, Director Re: Approval of an agreement for case management of the family self-sufficiency program. The Waterloo Housing Authority was awarded a HUD FSS grant of $35,000 to reimburse the chosen agency for Section 8 Family Self Sufficiency case Manager over the next year. The case manager assists welfare families in establishing goals and becoming economically self-sufficient under a written contract between the family and the housing authority. The request for proposals to acquire a case manager for the Family Self Sufficiency program went to the following agencies and received responses from: The Community Housing Initiatives (CHI) The Cedar Valley Community Support Services (CVCSS NA NA The Operation Threshold (O.T.) bid for the reimbursement fee of $32.10 per person each month for the first year and $33.10 per person each month the second year in the new contract. The Waterloo Housing Authority's Director is asking the Boards approval of a two-year contract with Operation Threshold to provide case management for the Family Self - Sufficiency Program. See attachment CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Family Self Sufficiency Service Agreement Between the Waterloo Housing Authority and Purpose: This agreement sets forth the requirements for providing case management to the Waterloo Housing Authority based on the specifications outlined in the Family Self -Sufficiency Case Management Services Proposal. Case Management services would be provided by Operation Threshold October 1, 2011 to September 30, 2013 STAFF: Beverly Cosby — FSS Case Manager Doreen Corley — Case Management Coordinator Billie Allen -Williams — Community Resources Director SERVICE TO BE PROVIDED The terms, conditions, and responsibilities of each party are as follows: 1) Operation Threshold will: effective The Agency will assign a Case Manager to work with the Family Self Sufficiency Participants 15- hours a week. The Agency Case Manager will have contact with FSS participants monthly to monitor progress, identify barriers and mediate problem solving to prevent a circumstance from jeopardizing completion of contract goals. The Agency Case Manager will determine services needed by participants and match services and providers to the participant. The Agency Case Manager will monitor service delivery of service providers and take appropriate action to ensure that service delivery is appropriate. The Agency Case Manager will counsel the FSS participants regarding compliance with public housing or Section 8 program rules and regulations as required. The Agency Case Manager will coordinate efforts and monitor participants who have elected to use the portability of their housing assistance. Housing Director will monitor the activities of the AGENCY Case Manager. The Agency Case Manager will research appropriate public and social service agencies, organizations, and private businesses to determine the services available to the family. The Agency Case Manager will be accessible to the Housing Authority as the responsible party for the provision of reports. The Agency Case Manager will notify Section 8 participants of the FSS program and request responses to determine interest, track results of recruitment, and determine eligibility of interested clients. The Agency Case Manager will maintain regular contact with the Housing Authority and make recommendations for termination of contracts where appropriate. The Case Manager maintains a full caseload, with one contact per month either by phone or in person for each of the participating individuals or families. RATE: Operation Threshold will provide these services accordingly with the following rate. YEAR 1 Unit Cost Client contact (defined as a face to face contact with the client to discuss self sufficiency goals/issues and/or process documents). $32.10 per client contact YEAR 2 Unit Cost Client contact (defined as a face to face contact with the client to discuss self sufficiency goals/issues and/or process documents). $33.10 per client contact 2) Waterloo Housing Authority will: • Provide written notice of any modification in tasks to be completed and compensate Operation Threshold based on these modifications • Identify a primary contact person to provide feedback on quality and satisfaction with work and inform the Operation Threshold contact immediately of any problems • Pay invoices for services • The Agency will enter into a contractual obligation for such services as long as both parties retain the right to terminate the contract, due to cause of convenience, after providing a 30 day notice of such intentions. COMMENTS: Operation Threshold staff has the experience necessary to provide the case management services listed in this service agreement. The Agency has been successfully providing case management services to the FSS program since October 1, 2007. Operation Threshold FSS Case Manager - Additional Services Available The FSS Case Manager being offered through Operation Threshold not only increases the services available to FSS clients, but also ensures they have information about a wide variety of other programming that can help them become and remain self-sufficient. The FSS Case Manager is part of Operation Threshold's Community Resources Department. This department includes the Family Development and Self -Sufficiency (FaDSS) program, the Tenant -Based Rental Assistance (TBRA) program and Crisis Assistance services. Services and programming available to clients served by programs in this department would also be available to FSS Clients. In addition, when the FSS Case Manager is an Operation Threshold employee the FSS Case Manager has easy access to a wide variety of expertise and information regarding other programming available at Operation Threshold. This enables the FSS Case Manager to link clients to a wide variety of programming that can help them become and remain self-sufficient, including but not limited to: • Stork's Nest - an education for incentives program working with parents from pregnancy through infants up to 13 months of age; by exhibiting healthy behaviors and by participating in educational programming to improve parenting skills, and family stability and self-sufficiency, participants earn points that are then redeemed for necessary items for their children (such as diapers, wipes and car seats). This program is on -going. • Financial Literacy Education and Counseling - Budgeting and financial literacy education will be available regularly to work with individuals and families to increase their budgeting and credit management skills, and provide anti -predatory lending education. Operation Threshold has successfully provided this service for a number of years. • Crisis and Energy Assistance - Operation Threshold provides assistance to address a variety of crises, especially with regard to utilities and rent. We administer the federal Low Income Home Energy Assistance Program (LIHEAP), which helps to defray the costs of winter heating bills. Last year, we distributed over $3 million of utility assistance —both through the regular program and to prevent utility disconnections. • WIC - is a federal program that provides nutrition education, minimal health screening, and financial support to pregnant women, infants, and children to age 5. The financial support comes in the form of checks that can only be used to purchase nutritious foodstuffs such as milk, vegetables, etc., from local vendors. Last year alone, WIC provided over $3.3 million that was used to purchase nutritious food for pregnant women, infants, and children to age 5. • Weatherization - a program that makes the homes of low income individuals and families more energy efficient (both rental and owner -occupied units). This program is funded through a combination of federal dollars and funds from utility companies. Last year we weatherized more than 280 homes. All of these Operation Threshold services are available to any eligible household, not just those in the caseload of an Operation Threshold employee. However, because the FSS Case Manager is on staff and attends many of our internal and external trainings, s/he is more aware of the inter -workings of the services that are available; thus, the FSS Case Manager can make more effective linkages with our other programs and services. Operation Threshold FSS Case Manager Page 1 of 1 Additional Services Available AGENDA WATERLOO HOUSING AUTHORITY BOARD Thursday, July 21st, 2011 8:15 or following the agenda meeting Council Chambers, 715 Mulberry Streets A. Approval of Agenda B. Approval of minutes from May 19th, as proposed Old business C. New business 1. Approval to accept a HUD Capital Fund Grant 2. Approval to install a telephone line in the Elevator at Ridgeway Towers. 3. Approval to accept bid from Direct Appliance & TV to purchase 49 stoves. 4. Approval to renew the National Association of Housing and Redevelopment Officials Board membership. 5. Approval to remove and replace damaged concrete paving in the parking lot at Ridgeway Towers. 6. Approval to request bids on the replacement of the roof at Ridgeway Towers 7. Approval to request bids to replace and re -tile liners on the floor and wall of five handicapped bathrooms. 8. Approval to request bid to contract a Hydraulic and Storm Water Engineer to Study Drainage at Ridgeway Towers parking lot. 9. Approval to place on file the Housing Authority report including the leasing, HAP and Admin. Fee, utilization report Adjourn WATERLOO HOUSING AUTHORITY, Governing Board Minutes May 19, 2011 Waterloo City Hall — Council Chambers Members Present: Hart, Jones, Getty, Welper, Schmitt, Dillon, Wright, Weidner, Anderson, Washington, and Wessels Motioned by Welper, seconded by Schmitt, that the Agenda and the minutes from the March 24, 2011 meeting be approved. Ayes: All Motion Carried. Motioned by Welper, seconded by Schmitt to approve the following New Business Items: 1. Approve travel request for Bev Cosby and Gladys Rainey to attend FSS Coordinator Meeting in Des Moines on June 3rd (Gas and Meal $80). Ethel Washington to attend Directors meeting in Charles City on June 15`h. 2. Approval to seek bids for the repair of the Ridgeway Towers parking lot. 3. Approval to add verbiage regarding 14 Days Guest Visitation to the Section 8 Administrative Plan. 4. Approval and Resolution of the Public Housing Operating Budget for Ridgeway Towers. 5. Approval to seek bids to activate and install a phone line for the Ridgeway Towers elevator. 6. Approval to place on file the Housing Authority report including the leasing, HAP, Administration Fee and utilization report. Ayes: All Motion Carried. Motioned by Schmitt, seconded by Welper to adjourn the meeting. Ayes: All Motion Carried. JW Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 --------- July 21st, 2011 To: Mayor Ernest Clark and WHA Board From: Ethel Washington, Director Subject: Public Housing Authority Board Resolution Approving Capital Fund Program Grant for FY2010. The Waterloo Housing Authority (WHA) received notice of a Capital Fund grant of $50,825.00 through a letter on July 2011. The purpose of the funding is to perform modernization projects on Ridgeway Towers, examples of these improvements are: roof, bathroom, kitchen cabinets, etc. However, the method of funding is a formula allocation. Waterloo Housing Authority's share was calculated on the basis of current information available in HUD's data system regarding the age of the units, the number of bedrooms and the total number of units. The application and budget submitted can be revised at any time during the next couple of years and need to be expended during the next four years for a range of projects from operating expenses at Ridgeway Towers (administration, operations, etc and other projects). The Housing Authority is required to conduct meetings between the Housing residents and staff, conduct an audit within nine months of their fiscal year and need to develop a HUD required Housing Plan between November and April of each year. With the help of the tenants the current Capital Fund Program and future funding priorities is a part of the planning process. The Waterloo Housing Authority's Director is seeking board approval of the 2011 Capital Fund Grant. Note attachment of housing PHAS Score. This is due to careful and conscientious planning by Waterloo Housing staff, Finance, Fee Accountant and HUD. Attachment CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Capital Fund Program U.S. Department of Housing (CFP) Amendment and Urban Development To The Consolidated Annual Contributions Office of Public and Indian Housing Contract (form HUD-53012) Whereas, (Public Housing Authority) Waterloo Housing Authority (IA050 ) (herein called the "PHA") and the United States of America, Secretary of Housing and Urban Development (herein called "HUD") entered into Consolidated Annual Contributions Contract(s) ACC(s) Numbers(s) KC-3047 dated 11/15/1995 Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment, to the PHA in the amount to be specified below for the purpose of assisting the PHA in carrying out capital and management activities at existing public housing developments in order to ensure that such developments continue to be available to serve low-income families. HUD reserves the right to provide additional CFP assistance in this FY to the PHA. HUD will provide a revised ACC Amendment authorizing such additional amounts. $ 50,825.00 for Fiscal Year 2011 to be referred to under Capital Fund Grant Number IA05P05050111 PHA Tax Identification Number (TIN):On File DUNS Number:On File Whereas, HUD and the PHA are entering into the CFP Amendment Number Now Therefore, the ACC(s) is (are) amended as follows: 1.The ACC(s) is (are) amended to provide CFP assistance in the amount specified above for capital and management activities of PHA developments. This amendment is a part of the ACC(s). 2. The capital and management activities shall be carried out in accordance with all HUD regulations and other requirements applicable to the Capital Fund Program. 3. (Check one) a. For Non -qualified PHAs: (i) In accordance with the HUD regulations, the Annual HA Plan has been adopted by the PHA and approved by HUD, and may be amended from time to time. The capital and management activities shall be carried out as described in the CFP Annual Statement/Performance and Evaluation Report (HUD-50075.1). OR (ii) lithe Annual PHA Plan has not been adopted by the PHA and approved by HUD, the PHA may use its CFP assistance under this contract for work items contained in its CFP-Five-Year Action Plan (HUD-50075.2), before the Annual PHA Plan is approved. b. For Qualified PHAs: (i) The CFP Annual Statement/Performance and Evaluation Report (HUD-50075.1) has been adopted by the PHA and verified by HUD. The capital and management activities shall be carried out as described therein. OR (ii) If the CFP Annual Statement/Performance and Evaluation Report has not been adopted by the PHA and/or verified by HUD, the PHA may use its CFP assistance under this contract for work items contained in its approved CFP 5-Year Action Plan (HUD-50075.2), before the CFP Annual Statement/Performance and Evaluation Report is adopted by the PHA and verified by HUD. For cases where HUD has approved a Capital Fund Financing Amendment to the ACC (CFF Amendment attached), HUD will deduct the payment for amortization scheduled payments from the grant immediately on the effective date of this CFP Amendment. The payment of CFP funds due per the amortization scheduled will be made directly to a designated trustee (Trustee Agreement attached) within 3 days of the due date. Regardless of the selection above, the 24 month time period in which the PHA must obligate this CFP assistance pursuant to section 9(j)(1) of the United States Housing Act of 1937, as amended, (the "Act") and 48 month time period in which the PHA must expend this CFP assistance pursuant to section 9(j)(5) of the Act starts with the effective date of this CFP amendment (the date on which CFP assistance becomes available to the PHA for obligation). Any additional CFP assistance this FY will start with the same effective date. 4. Subject to the provisions of the ACC(s) and paragraph 3. and to assist in the capital and management activities, HUD agrees to disburse to the PHA or the designated trustee from time to time as needed up to the amount of the funding assistance specified herein. 5. The PHA shall continue to operate each development as low-income housing in compliance with the ACC(s), as amended, the Act and all HUD regulations for a period of twenty years after the last disbursement of CFP assistance for modernization activities for any public housing or portion thereof and for a period of forty years after the last distribution of CFP assistance for development activities for any public housing and for a period of ten years following the last payment of assistance from the Operating Fund to the PHA. However, the provisions of Section 7 of the ACC shall remain in effect for so long as HUD determines there is any outstanding indebtedness of the PHA to HUD which arose in connection with any development(s) under the ACC(s) and which is not eligible for forgiveness, and provided further that, no disposition of any development covered by this amendment shall occur unless approved by HUD. 6. The PHA will accept all CFP assistance provided for this FY. If the PHA does not comply with any of its obligations under this Amendment and does not have its Annual PHA Plan approved within the period specified by HUD, HUD shall impose such penalties or take such remedial action as provided by law. HUD may direct the PHA to terminate all work described in the Capital Fund Annual Statement of the Annual PHA Plan. In such case, the PHA shall only incur additional costs with HUD approval. 7. Implementation or use of funding assistance provided under this Amendment is subject to the attached corrective action order(s). (mark one) : Yes t ,l I No 8. The PHA acknowledges its res¢knslbility for adherence to this Amendment. The parties have executed this Agreement, and it will be effective on_8/3/2011 . This is the date on which CFP assistance becomes available to the PHA for obligation. U.S. Department of Housing and Urban Development By Date: PHA Executive Director By Date: Title Title Previous versions obsolete form HUD-52840-A 03/04/2003 U. S. Department of Housing and Urban Development OFFICE OF PUBLIC AND INDIAN HOUSING REAL ESTATE ASSESSMENT CENTER Report Date: 6/17/2011 Public Housing Assessment System (PHAS) Score Report for the Transition Year 28 30 Physical Financial 30 30 Management 29 30 Resident 10 10 PHAS Total Score 97 100 PHAS Designation \ High Performer Initial PHAS score issued date: 6/17/2011 . Current Ratio 9.00 9.00 2. Months Expendable Funds Balance 9.00 9.00 3. Tenant Receivable Outstanding 4.50 4.50 4. Occupancy Loss 4.50 4.50 5. Net Income 1.50 1.50 6. Expense Management 1.50 1.50 Less: Audit Penalities Total Financial Score 0.00 30.00 30.00 Notes: 1. The sum of the sub -indicator scores may not equal the overall score due to rounding. 2. PCNE adjustment will not display in REAC's on-line system. 3. REAC on-line system may display data which is more current than the data shown on this Score Report. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GRF,ENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 July 21 st, 2011 To: Mayor Ernest Clark and the WHA Board of Commissioners. From: Ethel Washington, Director Re: Approval to install a telephone line in the elevator at 225 W. Ridgeway Ave. (Ridgeway Towers). The Waterloo Housing Authority Director received the following estimate to install a telephone line for the elevator at the Ridgeway Towers building: Previously a couple of the tenants have been considerate enough to let us utilize their telephone lines for the elevator phone. Housing has requested a bid from Qwest to install and activate the line into the D-Marc and to take the line from the D-Marc to elevator. The request to the vendor was to provide the service and the equipment that's needed to install the line. Scope of the work: Qwest will install a new line to the De -Marc if necessary; hook up line to the elevator. Labor, estimate 1 hour@ ($90/hour Service order charge(a $50 for a total of approximately $140. Service charge will be $35.00 per month for the phone line. The Waterloo Housing Authority is requesting the authorization of the board to approve the following provider and prices to install and hook and activate the line to the elevator at Ridgeway Towers. The funds for the line will come from The Ridgeway Towers operation Budget for the building telephone faxes and expense line item. Therefore, the housing authority recommends approval of the bid from Qwest. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer ®002/002 07/12/2011 TUE 8:48 FAX 319 232 1191 y - 722 Water Street, Suite 400 Waterloo, IA 50703 319-232-3701. 866-774-6496 toll free • fax 319-232-1191 July 12, 2011 Waterloo Housing Authority Attn: Ethel Washington 620 Mulberry Street Waterloo, IA 50703 Dear Ethel, Schmitt Telecom Partners, Inc. PO Box 2213 Waterloo, IA 50704 Thank you for the opportunity to review the telecommunications needs for Waterloo Housing Authority, Ridgeway Towers. Here is the quote you requested. Scope of Work: After Qwest installs new line to the demarc, hook up line to the elevator. Labor, estimate 1 hour @ $90/hour Service Order Charge @ $50 $ 140.00 Price assumes all cable and jacks are in place and usable. Where cable and jacks are not usable, additional time and material charges may apply. Total cost of materials and labor in this quote are estimates. Actual amounts may vary. Quote is valid for 30 days from date of issue. If you have any questions please feel free to call me at 319-232-3701. Thank you, Steven J. Schmitt, Sr. For work to proceed, please sign and date below, and return to Schmitt Telecom Partners. I accept the above quote and authorize Schmitt Telecom Partners, Inc, to proceed: Authorized Signature Date 1500 Central Avenue, Suite B, Dubuque, Iowa 52001 • 563-583-4219 2737 Meadowbrook Drive SE, Cedar Rapids, Iowa 52403 • 319-373-2834 • Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 July 21st, 2011 To: Mayor Ernest Clark and Waterloo Housing Board. From: Ethel Washington Re: Approval and Resolution to accept bids for 45-24" Stoves and 4-20" Stoves at 225 Ridgeway Towers. The services requested from the following vendors for prices on 45 —24" and 4- 20" apartment sized stoves for the Ridgeway towers The following companies submitted bids: Direct Appliance &TV Total cost for 45-24" and 4- 20"white stoves This bid include haul away for all units the cost would be $ 16,830.84 An alternate bid includes bringing them out, transferring the electric cord from old to new and installing unit. $ 15,729.00 If new cords are needed there will be an additional cost of $9.95 each. Stanley Appliance &TV: Total cost for 45-24" and 4_20" white stoves $ 22,491.00 This bid does not include haul away. Ranges do not come with power cords. Power cords are $16.99 each. An alternate bid include haul away for all units the cost would be $ 23,471.00 Peoples TV & Appliance Inc.: Total cost for the stoves This bid include disposal of all units, the cost would be $ 19,500.00 The funds for the service will be taken from the Ridgeway Towers budget Fund 283 Activity 5450 Capital Fund Grant. The low bid for the total cost of the service was from Direct Appliance &TV The Housing Authority's Director recommends approval of the bid from Direct. The Housing Director is also requesting approval to advertise and sell old stoves in as is condition. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BID TAB Ridgeway Towers Stoves, Waterloo BID OPENING: July 8 th- 1:00 P.M. ENGINEER'S ESTIMATE: NA $ Direct Appliance & TV 45- Stove 24" $ 16,830 with disposal $ 15, 729.00 without disposal Atten: Tom 5424 University Avenue, Cedar Falls, IA 50613 4 - Stove 20" People's TV & Appliance Inc. ADAM 451 Laporte Road. Waterloo IA 50702-1395. 45- Stove 2 $ 19, 500.00 with disposal of old 4 - Stove 20" Stanley Appliance & TV 45- Stove 24" $ 23,471.00 with disposal $ 22,491.00 without disposal Atten: Lynn 541 Ansborough Ave. Waterloo, Iowa 50701 4 - Stove 20" Mayor BUCK CLARK COUNCIL MEMBERS DA V ID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 Date: July 21, 2011 To: Mayor Tim Hurley and the Waterloo Housing Authority Board From: Ethel Washington, Director Re: Renewal of the National Association Of Housing Redevelopment Officials Board Membership The Waterloo -Housing Authority is requesting the Board's approval of the Membership to National Association of Housing Redevelopment Officials Board. (NAHRO). For more than 60 years the National Association of Housing and Redevelopment Officials have fought to secure needed housing and community development programs and have represented the concerns of its members effectively. Today, NAHRO continues to champion the needs of all people —to be adequately housed and for their right to live in decent neighborhoods in thriving cities and towns. NAHRO's accomplishments and services clearly demonstrate their effectiveness as a leading advocate of decent, affordable housing. The NAHRO membership dues are $1225.00 annually and may include 11 associates. The membership will be funded through the Waterloo Housing Authority's FEDERALLY FUNDED Voucher budget. Therefore, the Housing Authority is requesting the approval of the board to renew the National Association of Housing Redevelopment Officials (NAHRO) Board membership. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer NAHRO building communities together National Association of Housing and Redevelopment Officials 630 Eye Street NW, Washington DC 20001-3736 (202) 289-3500 Toll Free 1 (877) 866-2476 Fax (202) 289-8181 Ms. Ethel Washington Executive Director Waterloo Housing Authority 620 Mulberry Street, Suite 102 Waterloo, IA 50703-5713 NAHRO MEMBERSHIP RENEWAL INVOICE Membership 7/15/2011 — 7/31/2012 ID Number 2104 Housing Authority Membership $ 1225.00 50 units of public housing and 930 Section 8 vouchers for a total of 980 at $1.25/unit (includes NAHRO Monitor and JOHCD Subscription for Executive Director and 11 Associate Memberships and 5 additional JOHCD. Please make any necessary changes and return with a copy of this and your payment to: NAHRO, Post Office Box 90487, Washington, DC, 20090. Akinola Popoola, PHM, President; Betsey Martens, Senior Vice President; David Allen Brown, PI-IM, SHM, Vice President - Member Services; Larry Hopkins, Vice President -Community Revitalization & Development; Clifton C. Martin, CMPO, SPHM, PHM, Vice President -Professional Development; Elizabeth C. Morris, Vice President-Intemational; Dianne Quast, PHM, Vice President -Housing; J. William Quirk, Vice President -Commissioners; Saul N. Ramirez, Jr., Chief Executive Officer e-mail: nahrorii),nahro.org web site: www.nahro.org Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 July 21s1, 2011 To: Mayor Ernest Clark and the WHA Board From: Ethel Washington Re: Approval of bid to extract and dispose of Chimney at Ridgeway Towers. The Waterloo Housing Authority manages a 50-unit senior housing complex located at 225 Ridgeway Ave. The Housing Authority is requesting a proposal for the removal and replacement of existing approximately 505.2 Square Yards of 6" PCC concrete paving in parking lot at Ridgeway Towers. Bowers Masonry Prairie Construction Co., Inc: Peters NA NA NA Don Gardner Construction Price to remove and replace (7)-5'x5' (200ft) sidewalk panels Price to remove and replace 505.2 Square Yards of 6" PCC parking lot. Total $ 1,675.00 concrete paving in $ 35,985.00 D.C. Cooperation Price to remove and replace (7)-5'x5' (200ft) sidewalk panels, to remove, and replace 505.2 Square Yards of 6" PCC concrete paving in parking lot. Total $ 27,544.00 The lowest bid for the total cost of the removal and replacement of the concrete paving in the Parking lot was from D.C. Corporation. The funds for the lot will come from the Ridgeway Towers capital funds budget. Therefore, the authority recommends approval of the bid from D.C. Corporation. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BID TAB Ridgeway Towers parking lot repair, Waterloo BID OPENING: July 13- 1:30 P.M. ENGINEER'S ESTIMATE: Prarie construction 321 18t Street Waterloo, Iowa 50702-1307 Atten: William Smart 233-2669 Denter Construction 426 Beech Street Waterloo, IA 50703 Atten: Terry Phillips 236-9075 493-3225 Don Gardner construction 315 Laporte Rd Waterloo, IA 50702-1325 Atten: Mark Gardner 234-0272 B&B Builders and Supply 5728 Sierra Dr Waterloo, IA 50701 Atten: Robert N. Brustkern 296-2289 check % Bid Bond $ NA $ 27,544.00 $ 37, 660.00 $NA Bowers Construction 112 Sidehill Dr. Waterloo, Iowa 50701 Atten: Stephen Bowers 233-0168 $ NA Peters Construction Corporation 901 Black Hawk Road Waterloo, Iowa 50701 Atten: David Peters, CPC 236-2003 $ NA $ Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 July 21 st, 2011 To: Mayor Ernest Clark and the WHA Board of Commissioners. From: Ethel Washington, Director Re: Approval to request bids on the replacement of the roof at Ridgeway Towers. The Waterloo Housing Authority is requesting the board's approval to advertise for bids to replace the roof at Ridgeway Towers apartments. The funds for the projects will come from the Ridgeway Towers Operating Reserves and Capital Fund Budget. The Waterloo Housing Authority is requesting the authorization of the board to have City Clerk advertise and seek bids for the replacement of the roof at Ridgeway Towers. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 July 21st, 2011 To: Mayor Ernest Clark and the Waterloo Housing Authority Board. From: Ethel Washington, Director Re: Approval to request bids to replace tile on floor and wall to repair water leak in five -handicapped bathrooms at 225 W. Ridgeway Towers The Waterloo Housing Authority is requesting the board's approval to send out Bids for the repair/rehabilitation of five bathrooms with showers in each of the handicapped apartments. A couple of the apartment showers are leaking out into the common area and into the first floor hallway. After researching it has been found that there is nothing at the bottom of the wall to stop the water from going beyond the shower area once the grout starts to deteriorate when the bottom grout area of the floor to wall cracks. There was never a waterproof liner on the floor to wall; by retiling and re -grouting the wall and floor this will keep the water from going under the wall. Maintenance has patched the leak temporarily. The Waterloo Housing Director is requesting the board's approval to seek bids to install liners in all of the handicapped showers. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer r Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO HOUSING AUTHORITY 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288 July 21st, 2011 To: Mayor Ernest Clark and the WHA Board of Commissioners. From: Ethel Washington, Director Re: Approval to request a Hydraulic and Storm Water Engineer to study the drainage in the Ridgeway Towers parking lot The Waterloo Housing Authority is requesting the board's approval to advertise for an Hydraulic and Storm Water Engineer to study the drainage and determine what kind of corrective action is needed in order for the lot to drain properly at the Ridgeway Towers apartments. The funds for the projects will come from the Ridgeway Towers Operating Reserves and Capital Fund Budget. The Waterloo Housing Authority is requesting the authorization of the board to have the City Clerk advertise for the services. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer DUCKS&SCHWARTZ HUD ACCOUNTING & CONSULTING SERVICES June 21, 2011 Ethel Washington Executive Director Waterloo Housing Authority 620 Mulberry Street Waterloo, IA 50703 Dear Ethel, TOM LOUCKS RICK SCHWARTZ www.housingaccountant.com Enclosed please find your computer printout and bank reconciliation for the month of May 2011 for the following project: PUBLIC HOUSING SECTION 8 — VOUCHERS Year -to -Date Residual Receipts (or Deficit) & Operating Reserve Balance as of May 31, 2011 Residual Receipts* Operating Reserve** Low Rent Public Housing $64,033.92 $1,575,699.88 Housing Choice Vouchers $106,782.11 $2,296,278.16 *Residual Receipts is the amount remaining after all income earned during the current year is used to pay current year expenses. If the amount is in parenthesis, current year expense exceeds current year income. **Operating Reserve is the cumulative amount of Residual Receipts since the date that the Housing Program first started its specific purpose in serving the community. If you have any questions concerning the above, please feel free to contact us. Thank you! LOUCKS & SCHWARTZ ea.ch,,uif TONYA I9LANCHARD tonya@louckscpas.com P.O. Box 501 • Nappanee, Indiana 46550-0501 Phone: 574-773-2321 • Fax: 574-773-2461 • Email: rick@louckscpas.com Housing Authority Name Waterloo Housing Authority HA Number IA050 January February March April May June July August September October November December January February March April May June July August September October November December Unit Months Leased (excluding DVP) Unit Months Available (excluding DVP) Over/(Under) Leased 1,017 1,056 (39) 1,014 1,056 (42) 1,012 1,056 (44) 1,011 1,056 (45) 1,002 1,056 (54) 5,056 5,280 (224) Leasing Percentage -- 95.76% Admin Fee Earned Other Admin Funding (FSS, H/O, Admin Share of DVP & Special Fraud Fees) Recovery $ 59,596 $ 2,000 $ - 59,427 - - 59,315 - - 59,915 - - 59,403 2,000 - $ 297,657 $ 4,000 $ - CALENDAR YEAR 2011 LEASING, HAP AND ADMIN FEE UTILIZATION HAP Share of HAP Funding HAP Cost Fraud FSS Escrow excluding DVP) (excluding DVP) Recovery Forfeitures Imputed Other HAP Reserve Interest on Adjustments to Increase HAP Reserve HAP Reserve (Decrease) HAP Reserve (NRA) $ 352,568 $ 361,851 $ - $ 944 $ 10 $ - $ (8,329) $ 29,161 352,568 364,364 - - 6 - (11,790) 17,371 352,568 356,353 - - 5 - (3,780) 13,591 352,568 364,747 - - - - (12,179) 1,412 352,568 364,350 - - - - (11,782) (10,370) - - - - - (10,370) - - - - _ - (10,370) - - - - - - (10,370) - (10,370) - - (10,370) - - - - - - - (10,370) - - - - _ - - (10,370) $ 1,762,840 $ 1,811,665 $ - $ 944 $ 21 $ - $ (47,860) xxxxxxxxx HAP Utilization -- 102.77% Interest Income on Admin Fee Reserve Other Income Admin Expenses Funds Expended from UNA Other (Donations & Adjustments to Transfers) Admin Reserve Profit/(Loss) Admin Fee Reserve $ 11 $ 178 $ 54,542 $ - $ - $ 7,243 $ 2,252,839 15 - 56,416 - - 3,027 2,255,865 14 - 45,444 - - 13,885 2,269,751 21 - 49,163 - - 10,773 2,280,524 21 - 45,671 - - 15,753 2,296,277 - - _ _ - 2,296,277 - - _ - - - 2,296,277 - - - - - - 2,296,277 - - - - - - 2,296,277 - _ - - 2,296,277 - _ - - - 2,296,277 - - _ - - - 2,296,277 $ 82 $ 178 $ 251,235 $ - $ - $ 50,682 xxxxxxxxx January February March April May June July August September October November December Average HAP Cost $ 355.80 $ 359.33 $ 352.13 $ 360.78 $ 363.62 $ $ 358.32 Total Voucher Cash and Investments $ 2,334,392 2,323,314 2,331,415 2,327,137 1,906,095 #141444041444:1#