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Home My WebLink About07/13/2015HUMAN RESOURCES COMMITTEE 5:00 PM, July 13, 2015 Harold E. Getty Council Chambers Members Ron Welper, Chairperson Quentin Hart Carolyn Cole Roll Call Approval of Agenda Steve Schmitt Tom Lind David Jones Patrick Morrissey I . Request from Chief of Fire Services for authorization to appoint four (4) Fire Recruits from Civil Service List. 2. Request from Chief of Fire Services for authorization to make an appointment from a current Civil Service List to the position of Fire Engineer. 3. Request from Chief of Fire Services for authorization to make an appointment from a current Civil Service List to the position of Fire Lieutenant 4. Request from Public Works Director to begin the promotional Civil Service process for Equipment Operator II in the Street Department 5. Request from the Director of Safety Services for authorization to appoint two (2) Police Officer recruits from the current Civil Service list. 6. Request from the City Clerk for authorization to create a Civil Service list and promote to a Clerk Ilposition. Adjournment Suzy Schares, CMC City Clerk/Human Resource Director PERSONNEL REQUISITION FORM RECEIVED JUN D 8 2015 Check as appl ca e: ❑ To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Service List Expires: 09/25/16 A proposed J description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Fire Lieutenant Department: Fire Department Reports To: Captain/Battalion Chief/Fire Chief Work Location: Stations 1,2,3,4,5,6. Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ® Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Bargaining Group: IAFF Non -bargaining Position: ® Yes ® Yes Recommended Recruitment Sources: ❑ No ® Internal Posting Only ❑ No ❑ Internal Posting and Extemal Advertising ❑ Yes ❑ No **********************************************************************s*s********s*************** Complete the following if the requisition is to fill a vacancy: n New Position or ® Replacement Position for: Lieutenant Brett Bredman (Specify name and title of former incumbent) Date incumbent terminated employment: 06/16/15 Date of final payout: 6/26/15 Anticipated start date: No. of hours/week: 53 Work schedule: 24on/48off Justification of need for position: Maintain safe operation of emergency appparatus What are the likely consequences if the position is not filled? Out of Rank pay would increase APPROVALS Annual salary requirements: 647 46— 6/7c Hourly Rate: 24.12 Benefits: $35;000 i`7, c/3'7 (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: Submitting Depat4ttt en ead r c-lu �l� , � uiz Chief Financi al Officer Date ie Mavor -7/74.e/ Date /t 7-<ao1`D Date City Clerk/Humai Resources Director Date r-C- 2 2 - AC -- Hum Resources Committee Chai on Date Created 8/7/2014 COPY PERSONNEL REQUISITION FORM RECEIVED JUN 0 0 2015 Check as applicable: To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Service List Expires: Aug 8, 2015 A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Fire Engineer Department: Fire Department Reports To: Lieutenant/Captain/Battalion Chief Work Location: Stations 1,2,3,4,5,6. Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No ® Internal Posting Only Bargaining Position: ® Yes ❑ No n Interval Posting and Extemal Advertising Bargaining Group: IAFF Non -bargaining Position: ❑ Yes ❑ No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Engineer Ricky Gesie (Specify name and title of former incumbent) Date incumbent terminated employment: 5/30/15 Date of final payout: 6/26/15 Anticipated start date: No. of hours/week: 53 Work schedule: 24on/48off Justification of need for position: Maintain safe operation of emergency appparatus . What are the likely consequences if the position is not filled? Out of Rank pay would increase Annual salary requirements: 62,395.84 Is position budgeted for this and future FYs? ® Yes APPROVALS Hourly Rate: 22.64 Benefits:-S35-000 (Payroll taxes, pension, health ins.- assuming family) ❑ No If no, how will position be funded? Approved subject to the following conditions: Submitting Department Head Ch'Einanciat Officer Human Resources Co$fmittee Chairperson �S-! Date -7-/- /5 Date s Date City Clerk/Hum Date c 17- 7-00\S Resources Director Date Created 8/7/2014 COPY PERSONNEL REQUISITION FORM RECEIVED JUN 1 ,a 2d15 Check as applicable: ® To start recruiting or civil service process and/or ❑ To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ***********************xwwwwwfl******************************************************************* Position Title: Equipment Operator II Department: Street Department Reports To: Operations Supervisor Work Location: Street Department / Public Works Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Bargaining Group: ® Yes ® Yes Recommended Recruitment Sources: ❑ No ❑ Internal Posting Only ❑ No ❑ Internal Posting and External Advertising Non -bargaining Position: ❑ Yes ❑ No Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Equipment Operator II pending retirement (Hild/Mills) (Specify name and title of former incumbent) Date incumbent terminated employment: _ Date of final payout: Anticipated start date: 9/1/2015 No. of hours/week: 40 Work schedule: TBA Justification of need for position: Position is budgeted and required to support street department operations in chip sealing, crack sealing, street maintenance and snow removal. Request authorization to begin the Civil Service process, create a list. What are the likely consequences if the position is not filled? A reduced number of employees will have a negative impact on the department's ability to complete all necessary street repairs and snow removal operations. APPROVALS Annual salary requirements: 51,001.60 Hourly Rate: $24.52 Benefits:. l (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: Submitting Department ad G - 1 i5 Date 7`%1/4A l�h�, (/)Z( .467//1 7 /6" `Chid€) ial Officer .-, Date %—% `/(-- Human Resources Committee Chairperson Date Created 8/7/2014 Mayor City Clerk/Hu, an Resources Director Date Date COPY PERSONNEL REQUISITION FORM RECEIVED � , ar ; 6 2615 Check as applicable: ® To start recruiting or civil service process and/or ❑ To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. *****************************:********************************************************************* Position Title: Clerk II Department: City Clerk Reports To: Suzy Schares, City Clerk Work Location: City Hall Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No ® Internal Posting Only Bargaining Position: ® Yes ❑ No ❑ Internal Posting and External Advertising Bargaining Group: Teamsters - Non -bargaining Position: n Yes ❑ No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Change a Clerk I position to a Clerk II (Specify name and title of former incumbent) Date incumbent terminated employment: Date of final payout: Anticipated start date: asap No. of hours/week: 40 Work schedule: m-f 8-5 Justification of need for position: Cindy Young is currently a Clerk I. She is responsible for all rental and commercial inspection billings and landlord registrations. I would like to make this position equal to the other three Clerk's in the office to allow for better efficiency in cross training. What are the likely consequences if the position is not filled? She is not able to back up the other Clerks. APPROVALS Annual salary requirements: Hourly Rate: $19.32 Benefits: '��', 3 (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: Cam,---- / /, 1, . i_ ��. ../ 7/ J/> -� Submitting Department Head Date Mayo J Date Chie'fFi cial Officer, Date City Clerk uman Resources Director Date .zc_ [ .Grp �-7 /S Human Resources Committee Ch erson Date Created 8/7/2014 COPY RECEIVED Jul 0 6 2015 PERSONNEL REQUISITION FORM Check as applicable: ❑ To start recruiting or civil service process and/or ® To fill a vacancy A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ************************************************************************************************** Position Title: Police Officer (Two vacant positions) Department: Waterloo Police Department Reports To: Director Safety Services Work Location: City of Waterloo Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Non -bargaining Position: ® Yes ® Yes ❑ Yes ❑ No ❑ No ❑ No Recommended Recruitment Sources: ® Internal Posting Only 0 Internal Posting and External Advertising ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Officer Andrew Naumann & Capt. Tim Pillack (Specify name of former incumbent) If replacement, former incumbent: ® Retired/Resigned/Terminated ❑ Transferred 0 Promoted Date incumbent terminated employment/final payout: N/A Anticipated start date: 08/17/2015 No. of hours/week: 40 Work schedule: 6/3 Annual salary requirements: $49,296.00 is position budgeted for this and future FYs? ® Yes 0 No If no, how will position be funded? Justification of need for position: In FY 15 the Police Department was reduced by three Officers positions by attrition. The retirements of Captain Tim Pillack on 6/2/14, and Officer John DeKoster on 1/23/14 and the resignation of Officer Andrew Naumann on 4/25/14 completed the reduction in staff set forth by the FY 15 budget. The Waterloo city council adopted the current FY 16 budget and decided to replace two of the positions that were reduced in the FY 15 Police Department budget. The FY 16 budget was adopted and certified creating these open positions in the Police Department. What are the likely consequences if the position is not filled? The police department will lack adequate manpower to staff the patrol shifts costing overtime and to jeopardize the ability to be proactive in our community programs. Approved subject to the following conditions: APPROVALS Submitting Department Head (,(,)j,;2/M ChiefFi-.r al0fficer7 Date 7-7-15^ Date Mayor Date Human Resources Director Date ,e/R c!/ , COPY Check as applicable PERSONNEL REQUISITION FORM To start recruiting or civil service process and/or ® To fill a vaacaancIVED y J� 2015 ❑ Active Civil Service List Expires: 7/15/15 A proposed job de ription and questionnaire must accompany this form at time of submission to Human Resources. ****************************,********************************************************************** Position Title: Fire Fighter Recruit i 1 Reports To: Depattuient: Fire Department Lieutenant/Captain/Battalion Chief Work Location: Stations 1,2,3,4,5,6. Employment Status: ® Regular Full Time n Temporary Full Time from to ❑ Regular Part Time n Temporary Part Time from to ❑ Regular 7-Month n Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No n Internal Posting Only Bargaining Position: ® Yes ❑ No ® Internal Posting and External Advertising Bargaining Group: IAFF Non -bargaining Position: ❑ Yes ❑ No _************************************************************************************************ Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Rick Gesie (Engineer), Brett Bredman (Lt.) (Specify name and title of former incumbent) Date incumbent terminated employment: 5/30 6/16 Date of final payout: 6/26 Anticipated start date: 9/21/15 No. of hours/week: 53 Work schedule: 24on/48off Justification of need for position: Filing these two positions will allow us to maintian authorized numbers, which in turn will allow operate in a safe and efficient manner. What are the likely consequences if the position is not filled? Increased overtime APPROVALS Annual salary requirements: 45,143.28 Hourly Rate: 16.38 Benefits: $3-5;000 3/. ° / (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: Submitting Depart nt Head Date Mavor i^ f?'7 / {,/./ /�/i 7-7-/5- Chief ) ittacial Officer% Date Human Resources Committee Chai erson Date City Clerk/Hukttan Resources Director 7�7/1-dir Date i I� Date Created 8/7/2014 COPY Check as appl PERSONNEL REQUISITION FORM n To start recruiting or civil service process and/or Active Civil Service List Expires: To fill a vacanERECEIVED JUN 0 9 20 A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. *:*********************************************************************************************** Position Title: Fire Fighter Recruit Reports To: Department: Fire Department Lieutenant/Captain/Battalion Chief Work Location: Stations 1,2,3,4,5,6. Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Bargaining Group: IAFF Non -bargaining Position: ® Yes ® Yes n No ❑ No ❑ Yes ❑ No Recommended Recruitment Sources: ❑ Internal Posting Only ® Internal Posting and External Advertising Complete the following if the requisition is to fill a vacancy: ® New Position or ❑ Replacement Position for: Two New Positions (Reinstated) (Specify name and title of former incumbent) Date incumbent terminated employment: Date of final payout: Anticipated start date: 9/21/15 No. of hours/week: 53 Work schedule: 24on/48off Justification of need for position: These two new positions were approved by Waterloo City Council. What are the likely consequences if the position is not filled? Increased overtime APPROVALS Annual salary requirements: 45,143.28 Hourly Rate: 16.38 Benefits: $35;666 3/ 2/ (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: ,.� /IZI 15 Submitting Dep ment Head Date Mayor^ 2� c. die . l J,u.ev./) "7-7-/s� Chiel'Fif[sgcialOfficer ,- ,r,- Date 9—.2-i1� Human Resources Committee Chairp on Date 7/7/2 /, Date City Clerk/Humat Resources Director Date Created 8/7/2014 COPY