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Home My WebLink About01/12/2015HUMAN RESOURCES COMMITTEE Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole 5:00 p.m. Monday January 12, 2015 City Council Chambers 715 Mulberry Street Waterloo, Iowa 50703 Steve Schmitt Tom Lind David Jones Patrick Morrissey Approval of Agenda 1. Request from Building Official/Maintenance Administrator for authorization to begin the Civil Service process for Combination Inspector II and make an appointment. 2. Request from Traffic Operations Superintendent to begin the Civil Service process for Sign & Traffic Foreman and make an appointment. 3. Request from Chief Financial Officer for authorization to begin the Civil Service process for Financial Analyst and make an appointment. Adjournment Suzy Schares City Clerk/Human Resources Director PERSONNEL, REQUISITION FORM -� nECEt\/EE) DEC a `i 70s' Check as applicable: ® To start recruiting or civil service process and/or ❑ To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ************************************************************************************************** Position Title: Combination Inspector II Department: Building Inspection Reports To: Building Official Work Location: City Hall Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Non -bargaining Position: ® Yes ® Yes ❑ Yes ❑ No ❑ No ❑ No Recommended Recruitment Sources: ❑ Internal Posting Only ® Internal Posting and External Advertising •************************************************************************************************ Complete the following if the requisition is to fill a vacancy: ® New Position or ❑ Replacement Position for: (Specify name of former incumbent) If replacement, former incumbent: ❑ Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment: Date of final payout: Anticipated start date: March 1, 2015 No. of hours/week: 40 Work schedule: 7:30 am - 4:00 pm Annual salary requirements: Hourly Rate: $25.47 f S Is position budgeted for this and future FYs? ❑ Yes El No �� 12 If no, how will position be funded? t ' {( 7/0 Justification of need for position: Foundation Drain Disconnect program What are the likely consequences if the position is not filled? There wouldn't be enough personnel to make required inspections for the Foundation Drain Disconnect program. Approved subject to the following conditions: r Sutattirfing Department Head Jec,iii.J tiol,agen hie Firtattcial Officer - APPROVALS Date Mayoi Date ) n 1() /— / `� 7� k` l L c n Date triairfn Reso l ceslGlanager Date Human Resources Committee Chairperson Date CITY OF WATERLOO Committee Communication Human Resource Committee Meeting: Tanuary 12, 2015 Prepared: January 7, 2015 Dept. Head Signature: # of Attachments: SUBJECT: Building Inspections Combination Inspector II Submitted by: Craig Clark - Building Official/Maintenance Administrator Recommended City Council Action: Authorization to begin recruitment and hiring process for a Full Time Combination Inspector II position and make an appointment. Summary Statement Expenditure Required Source of Funds Fund 520 Policy Issue Alternative Background Information: This position of Combination Inspector II will assist the Building Inspection department with the work load for the Foundation Drain program. With the footing drain inspection program that was adopted by Council for service areas 15 & 16, over the next two years will average out to about 12 inspections per day. This is an average workload for a full-time employee. This position requires a City staff employee and not a contract position. PERSONNEL REQUISITION FORM RECEIVED DEC ; 5 2014 Check as applicable: ® To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Sign & Traffic Foreman Department: Traffic Operations Reports To: Traffic Operations Superintendent Work Location: 625 Glenwood St. Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Non -bargaining Position: Recommended Recruitment Sources: ® Yes ❑ No ® Internal Posting Only ® Yes ❑ No ❑ Internal Posting and Extemal Advertising ❑ Yes ❑ No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or Replacement Position for: Harold Thompson (Specify name of former incumbent) If replacement, former incumbent: ® Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment: 01/30/14 Date of final payout: 3/6/15 Anticipated start date: 02/02/15 No. of hours/week: 40 Work schedule: 6:00 AM - 2:00 PM Annual salary requirements: 57.491.00Hourly Rate: $27.64 Is position budgeted for this and future FYs? ElYes ❑ No Eg1T i If no, how will position be funded? Justification of need for position: An employee to schedule day to day operations. What are the likely consequences if the position is not filled? There will be no leadership or organization in the sign shop - superintendent cannot fill this position along with other duties. Approved subject to the following conditions: APPROVALS 0,4/7.1)..eiL) L. /3- ahy (Submitting Department Herod Date Mayor Date -.) �7 `—` ��i /Jj 1-6 -/s- <) �� l c /- // -;,'`;l hie it racial Officer Date Human Reso ces Manager Date r-'- Z,4 / /-6 ism Human Resources Committee Chairperson Date CITY OF WATERLOO Committee Communication Human Resources Committee Meeting: January 12, 2015 Prepared: January 7. 2015 Dept. Head Signature: Sandie qxeca.. # of Attachments: SUBJECT: Sign & Traffic Equipment Foreman Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve filling vacant position Summary Statement I am requesting approval to begin the Civil Service process, then making an appointment from the list. This appointment will be brought directly to the City Council for your endorsement. Expenditure Required Source of Funds Road Use Tax Fund Policy Issue Alternative Background Information: This position will be vacant January 30, 2015 due to a retirement. PERSONNEL REQUISITION FORM REF vE Check as applicable: ® To start recruiting or civil service process and/or ►/ To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ************************************************************************************************** Position Title: Financial Analyst Department: Finance Reports To: Chief Financial Officer Work Location: City Hall Finance Department Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No ❑ Internal Posting Only Bargaining Position: ❑ Yes ® No ® Internal Posting and External Advertising Bargaining Group: Non -bargaining Position: ® Yes ❑ No ****************************************************************************lift***************** Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Ruth Haley, Financial Analyst - retiring March 19 (Specify name and title of former incumbent) Date incumbent terminated employment: Date of final payout: 5/1/2015 Anticipated start date: 5/1/2015 No. of hours/week: 40 Work schedule: Mon -Fri 8 am to 5 pm Justification of need for position: Ruth's primary responsibility is working with the banking function, which is critical to city operations. What are the likely consequences if the position is not filled? If other staff need to complete those functions, audit preparation, budget research and other projects needed by Mayor and Counci will not be able to be completed. Please note - I would like authorization for a pay range from $23.50/$27.47, pay based on experience. Annual salary requirements: 57,137 APPROVALS Hourly Rate: 27.47 Benefits: 29,921 Is position budgeted for this and future FYs? ® Yes Approved subject to the following conditions: Li/IL a./.(2 -7J/L Su hitting Department Head /A G1.e4-&'/u' Chi! Finan'a1 Officer Human Resources Committee Ch (Payroll taxes, pension, health ins.- assuming family) ❑ No If no, how will position be funded? Date / Date �.�.1' erson Date r _ rx�e_J/) Date r' In-47�e!3 City Clerk/Hulnktn R sources Director Date Created 8/7/2014 CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Human Resources Committee Communication City Council Meeting: January 12, 2014 Prepared: January 6, 2014 Dept. Head Signature: <CCL z_ Number of Attachments: None SUBJECT: Financial Analyst Position Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: I request authorization to begin the civil service recruitment process and make an appointment to replace a financial analyst position in the Finance Department. Summary Statement: The financial analyst with primarily responsibility for our banking activities has provided notice that she plans to retire in March. This is a critical position for the City and is essential for daily operations in the Finance Department. Expenditure Required: Source of Funds: General fund operating budget Policy Issue: Alternative: Background Information: This request was approved by the personnel requisition committee. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer