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HomeMy WebLinkAbout10/06/2014HUMAN RESOURCES COMMITTEE Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 4:55 p.m. Monday, October 6, 2014 Harold E. Getty Council Chambers 715 Mulberry St Waterloo, Iowa 50703 Steve Schmitt Tom Lind David Jones Patrick Morrissey 1. Request from the Director of Safety Services for authorization to promote 2 Police Lieutenant from a current Civil Service List. 2. Request from the Director of Safety Services for authorization to promote 2 Police Sergeant from a current Civil Service List. 3 Request from Director of Safety Services for authorization to appoint 2 Police Officers from a current Civil Service List. 3. Request from Culture & Arts Director for authorization to begin the Civil Service process for Youth Pavilion Manager and make an appointment. 4. Request from Chief of Fire Services for authorization to make 3 appointments to Fire Lieutenant from a current Civil Service List. 5. Request from Chief of Fire Services for authorization to appoint 5 Fire Recruits from a current Civil Service List. Adjournment Carol Nemmers Deputy City Clerk RECEIVED PERSONNEL REQUISITION FORM Check as applicable: (1 To start recruiting or civil service process and/or E To fill a vacancy A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ***************************************:**********:**:**********************:***************:***** Position Title: Police Lieutenant Department: Police Reports To: Chief of Police Work Location: City of Waterloo Employment Status: N Regular Full Time Temporary Full Time from to Li Regular Part Time I I Temporary Part Time from to ❑ Regular 7-Month n Intern/Co-op Student from to Type of Position: Civil Service Position: Yes ❑ No Bargaining Position: i/ Yes ® No Non -bargaining Position: Yes ® No Recommended Recruitment Sources: ® Internal Posting Only Internal Posting and External Advertising ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Lieutenant promotion due death of Lt Frana (Specify name of former incumbent) If replacement, former incumbent: Retired/Resigned/Terminated I ( Transferred I Promoted Date incumbent terminated employment: 09/19/2014 Date of final payout: 10/3/2014 Anticipated start date: 10/07/2014 No. of hours/week: 40 Work schedule: 5-2 Annual salary requirements: $77,500.00 Is position budgeted for this and future FYs? [ Yes If no, how will position be funded? Justification of need for position: Police Lieutenants serve as Watch and Unit Commanders throughout the Police Department. They are responsible for day-to-day operations of their respective units and a variety of other tasks, including grant management, staffing, discipline, recall, extra duty and special events. in order to reduce recall for out of rank pay it is imperative we replace this position as soon as possible. What are the likely consequences if the position is not filled? There would be increased overtime and out of rank pay to back fill for this vacant position. Duties of this staff position would have to reassigned to other staff members not working in that unit or division. Approved subject to the following conditions: APPROVALS Submitting Department Head 2kwueE Chief Financial Officer F Date Date Date �) o r 3-- / Human Rest urces Director Date t _ _ C. 2:;i= urLttee ��,ommunleatloL} -Hicusnan Resources and Public Safety Committee rnmittee Neeting: 10/6/2014 C eared on Mondays September 22, 2014 Dept. 1.-1ead Signature: Dan Trelka, Director of Safety Services: of Attachments: none SUBJECT: Permission to promote One (1) Police Lieutenant. Submitted. by: Dan Trelka, Director of Safety Services Recommended City Council Action: Grant permission to promote One (1) Police Lieutenant. Summary Statement: Position opening was created through the death of a Police Lieutenant on 09/19/2014, making an opening at the rank of Lieutenant. Expenditure Required: Yes Source of hands: Funds allocated in the FY 15 budget process 'oiicy ssrue: None AT,ter"i-ntiL'✓"C j��UjJ e BackgroaL Inforn-Aation_: It is imperitive that we make this replacements to lessen the cost of overtime associated with contractually obligated vacation scheduling for FY 2015 and to maintain adequate shift supervision. RECEIVPD SEF 22 PERSONNEL REQUISITION FORM Check as applicable: n To start recruiting or civil service process and/or ® To fill a vacancy A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Police Lieutenant Department: Police Reports To: Chief of Police Employment Status: 11 Work Location: City of Waterloo Regular Full Time J Temporary Full Time from to ❑ Regular Part Time 1 I Temporary Part Time from to Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: r Yes ❑ No ® Internal Posting Only Bargaining Position: ® Yes ® No n Internal Posting and External Advertising Non -bargaining Position: n Yes ® No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: n New Position or ® Replacement Position for: Lieutenant promotion to Replace Lt McNamee (Specify name of former incumbent) If replacement, former incumbent: I I Retired/Resigned/Terminated Date incumbent terminated employment: 10/31/2014 Transferred ® Promoted Date of final payout: 11/14/2014 Anticipated start date: 10/31/2014 No. of hours/week: 40 Work schedule: 5-2 Annual salary requirements: $77,500.00 Is position budgeted for this and future FYs? ® Yes No If no, how will position be funded? Justification of need for position: Police Lieutenants serve as Watch and Unit Commanders throughout the Police Department. They are responsible for day-to-day operations of their respective units and a variety of other tasks, including grant management, staffing, discipline, recall, extra duty and special events. In order to reduce recall for out of rank pay it is imperative we replace this position as soon as possible. What are the likely consequences if the position is not filled? There would be increased overtime and out of rank pay to back fill for this vacant position. Duties of this staff position_ would have to reassigned to other staff members not working in that unit or division. Approved subject to the following conditions: APPROVALS Submitting Department Head Date Chief Financial Officer Date M� Date Human Resourc4'Thre-ctor Date TV OF WATERLOO Committee Communication Human Resources and Public Safety Committee Meeting: 10/13/2014 Created on Monday, September 22, 2014 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: none SUBJECT: Permission to promote One (1) Police Lieutenant. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Grant permission to promote One (1) Police Lieutenant. Summary Statement: Position opening was created through the retirement of a Police Lieutenant on October 31st, 2014, making an opening at the rank of Lieutenant. Expenditure Required: Yes Source of Funds: Funds allocated in the FY 15 budget process Policy Issue: None Alternative: None Background Information: It is imperitive that we make this replacements to lessen the cost of overtime associated with contractually obligated vacation scheduling for FY 2015 and to maintain adequate shift supervision. RECEIVED Check as applicable: PERSONNEL REQUISITION FORM j To start recruiting or civil service process and/or To fill a vacancy Dcr A proposed job description and questioruaaire must accompany this form at time of submission to Human Resources. *****************************************,**********************WWWW x****:*************xxx x.**** Position Title: Police Sergeant Reports To: Director of Safety Services Employment Status: ►. II Department: Police Work Location: City of Waterloo Regular Full Time Temporary Full Time from to Regular Part Time n Temporary Part Time from to n Regular 7-Month Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: Yes No ® Internal Posting Only Bargaining Position: ® Yes U No n Internal Posting and External Advertising Non -bargaining Position: Yes ® No Complete the following if the requisition is to fill a vacancy: 1 New Position or ® Replacement Position for: Sergeant promotion due to Lt McNamee retirement (Specify name of former incumbent) If replacement, former incumbent: ® Retired/Resigned/Terminated Transferred n Promoted Date incumbent terminated employment: 10/31/2014 Date of final payout: 11/14/2014 Anticipated start date: 11/3/2014 No. of hours/week: 40 Work schedule: 6 — 3 Annual salary requirements: $68,515.20 Is position budgeted for this and future FYs? R1 Yes No If no, how will position be funded? Justification of need for position: This position is necessary to fill the vacancy Left by a Sergeant being promoted to Lieutenant. This Sergeant will be assigned to the Patrol Division. This is a critical first line supervisor's position that allows us to maintain our span of supervision in a manner that reduces city liability. What are the likely consequences if the position is not filled? We would be required to fill this position from our existing Sergeants which would either lead to increased overtime on the shills or the elimi -ation or reduction of special units within the department. Approved subject to the following conditions: APPROVALS Submitting Department Head Chief Financial Officer Date Date Mai or 41 � • human Resorlrces Director Date Date CITY OF WATERLOO Committee Communication Human Resources and Public Safety Committee Meeting: 10/13/2014 Created on Monday, September 22, 2014 Dept. Head Signature; Dan Trelka, Director of Safety Services.— of Attachments: none SUBJECT: Permission to promote One (1) Police Sergeant. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Grant permission to promote One (1) Police Sergeant. Summary Statement: Position opening was created through the retirement of a Police Lieutenant on October 31s`, 2014 and promotions of a Sergeant to Lieutenant, making an opening at the rank of Sergeant. Expenditure Required: Yes Source of Funds: Funds allocated in the FY 15 budget process Policy Issue: None Alternative: None Background Information: It is imperitive that we make this replacements to lessen the cost of overtime associated with contractually obligated vacation scheduling for FY 2015 and to maintain adequate shift supervision. Check as applicable: PERSONNEL REQUISITION FORM n To start recruiting or civil service process and/or ❑ To fill a vacancy A proposed job description and questionnaire must 2ecornparty this form at time of submission ,tc Human Resources. *****************************************************************************************xxxxx**** Position Title: Police Sergeant Department: Police Reports To: Director of Safety Services Work Location: City of Waterloo Employment Status: ® Regular Full Time ❑ Regular Part Time Regular 7-Month II Temporary Full Time from ❑ Temporary Part Time from Intern/Co-op Student from to to to Type of Position: _ Recommended Recruitment Sources: Civil Service Position: 11 Yes _ No 151 Internal Posting Only Bargaining Position: ® Yes n No Internal Posting and ExtemaI Advertising Non -bargaining Position: n Yes No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or Replacement Position for: Sergeant promotion due to Lieutenant vacancy. (Specify name of former incumbent) If replacement, former incumbent: ® Retired/Resigned/Terminated n Transferred n Promoted Date incumbent terminated employment: 9/19/2014 Date of final payout: 10/3/2014 Anticipated start date: 10/7/2014 No. of hours/week: 40 Work schedule: 6 — 3 Annual salary requirements: $68,515.20 Is position budgeted for this and future FYs? ® Yes I No If no, how will position be funded? Justification of need for position: This position is necessary to fill the vacancy left by a Sergeant being promoted to Lieutenant. This Sergeant will be assigned to the Patrol Division. This is a critical first line supervisor's position that allows us to maintain our span of supervision in a manner that reduces city liability. What are the likely consequences if the position is not filled? We would be required to fill this position from our existing Sergeants which would either lead to increased overtime on the shifts or the elimination or reduction of special units within the depai Intent. Approved subject to the following conditions: APPROVALS i-s Submitting Department Head Date ChieT Financial Officer /+4i/2- ( y( .I v Date i man Resoirces Director Date Date Committee Cc mmunication F• Haman an Resources and P:a lic Safery Committee. Meeting: 10/6/2014 Created on Monday, September 22, 2014 Dept. Head Signature: Dan Trelka, Director of Safety Services of Attachments: none SUBJECT: Permission to promote One (1) Police Sergeant. Submitted by: Dan Trelka, Director of Safety Services Recorrirended City Council Action: Grant permission to promote One (1) Police Sergeant. Summary Statement: Position opening was created through the death of a Police Lieutenant on September 19th, 2014 and promotions of a Sergeant to Lieutenant, making an opening at the rank of Sergeant. Expenditure Required: Yes Source of Funds: Funds allocated in the FY 15 budget process Policy Issue: None Background. irifor-aratioer: It is imperitive that we make this replacements to Lessen the cost of overtime associated with contractually obligated vacation scheduling for FY 2015 and to maintain adequate shift supervision. b PERSONNEL REQUISITION FORM Check as applicable: To start recruiting or civil service process and/or N To fill a vacancy A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ************************************************************************************************** Position Title: Police Officer Department: Police Department Reports To: Director of Safety Services Work Location: City of Waterloo Employment Status: Regular Full Time ❑ Temporary Full Time from to n Regular Part Time [ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: Yes ❑ No Li Internal Posting Only Bargaining Position: /1 Yes n No I Internal Posting and External Advertising Non -bargaining Position: [ Yes ® No Complete the following if the requisition is to fill a vacancy: New Position or ® Replacement Position for: Death of Lt Frana (Specify name of former incumbent) If replacement, former incumbent: a Retired/Resigned/Terminated Transferred U Promoted Date incumbent terminated employment: 09/19/2015 Date of final payout: 10/03/214 Anticipated start date: 10/7/2014 No. of hours/week: 40 Work schedule: 6-3 Annual salary requirements: $47,860.80 Is position budgeted for this and future FYs? ® Yes I No If no, how will position be funded? Justification of need for position: Requesting permission to begin the Police Officer Recruitment process to have a valid civil service list to hire.This will not increase the police department sworn strength above our authorized number, just replace those positions that are vacant due to retirements or terminations. What are the likely consequences if the position is not filled? Increased recall and failure to remain grant compliant. resulting in a loss of grant funds to the City of Waterloo. Approved subject to the following conditions: APPROVALS Submitting Department Head Chief Financial Officer Date M.ayof) Date I7 /1 3 0l 5 Date 1 man Resour'es-Director Date F WATERLOO Committee Communication Human Resource, and Public Safety Committee Meeting: 10/6/2014 Created on 09/22/2014 Dept. Head Signature: Dan Trelka, Director of Safety Services 4 of Attachments: 0 SUBJECT: Permission to hire one police officer on from the certified civil service list. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Grant permission to one police officer from the certified civil service list. Summary Statement: The police department has an opening for one police officer position due to the death of Lt. Frana. Expenditure Required: No Source of Funds: General Fund, Salary, budgeted in FY 15. Policy Issue: None Alternative: None Background Information: None PGCE rf, PERSONNEL REQUJSiT1ON FORM Check as applicable: Pj To start recruiting or civil service process and/or To fill a vacancy A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. .****:*************************************************:********** **********xx,xx**:*********:*** Position Title: Police Officer Department: Police Department Reports To: Director of Safety Services Work Location: City of Waterloo Employment Status: Regular Full Time ❑ Temporary Full Time from to 7 Regular Part Time _ Temporary Part Time from to Regular 7-Month n Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: rs Yes No — Internal Posting Only Bargaining Position: ® Yes ❑ No Internal Posting and External Advertising Non -bargaining Position: Yes ® No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: n New Position or /1 Replacement Position for: Lt McNamee retirement on October 31s`, 2014. (Specify name of former incumbent) If replacement, former incumbent: VI Retired/Resigned/Terminated Transferred Promoted Date incumbent terminated employment: 10/31/2014 Date of final payout: 11/14/14 Anticipated start date: 11/3/2014 No. of hours/week: 40 Work schedule: 6-3 Annual salary requirements: $47,860.80 Is position budgeted for this and future FYs? ® Yes No If no, how will position be funded? Justification of need for position: Requesting permission to begin the Police Officer Recruitment process to have a valid civil service list to hire.This will not increase the police department sworn strength above our authorized number, just replace those positions that are vacant due to retirements or terminations. What are the likely consequences if the position is not filled? Increased recall and failure to remain grant compliant, resulting in a loss of grant funds to the City of Waterloo. Approved subject to the following conditions: APPROVALS Submitting Department Head 4 Date Chief Financial Officer Date L Maygt f ; Human Resources Director Date Date C -'( y OF-VATER,t OO Committee Communication Human Resource, and Public Safety Committee Meeting: 10/13/2014 Created on 9/18/2014 Dept. Head Signature: Dan Trelka, Director of Safety Services ri of Attachments: 0 SUBJECT: Permission to hire one police officers on November 3rd, 2014 from the certified civil service list. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Grant permission to one police officer on November 3`d, 2014 from the certified civil service list. Summary Statement: The police department will have an opening for one police officer position due to the retirement of Lt McNamee on October 31", 2014. Expenditure Required: No Source of Funds: General Fund, Salary, budgeted in FY 15. Policy Issue: None Alternative: None Background Information: None Check as app cable: r3 Ostart recruitina, or civil serviceDrocass and/or TT Active Civil Service List Expires: --- J Position Title: Youth Pavilion Manager Reports To: Education Coordinator Employment Status: ly.pe of Position: Civil Service Position: Bargaining Position: Non -bargaining Position: X Regular Full Time L Regular Part Time Regular 7-Month XI Yes f No Yes `1 No X Yes I No • To fill a G cancy Department Cultural & Arts Work Location: Waterloo Center for the Arts Temporary Full Time from to Temporary Part Time from to Intern/Co-op Student from to Recommended Recruitment Sources: Internal Posting Only X Internal Posting and External Advertising Complete the following if the requisition is to fill a vacancy: T I I New Position or Replacement Position for: Carolyn Carpenter (Specify name of former incumbent) If replacement, former incumbent: X Retired/Resigned/Terminated Transferred I [ Promoted Date incumbent tetuinated employment: 7/8/14 Date of final payout: 7/25/14 Anticipated start date: 11/4/14 No. of hours/week: 3-5 '"Work schedule Annual salary requirements: $33.280 Hourly Rate: $16.00 Is position budgeted for this and future FYs? X Yes I I No Tues-Sat 9:30am-5:30pm F If no; how will position be funded? Justification of need for position: This position is required for daily management and supervision of the Phelps Youth Pavilion at the Center for the Arts. What are the likely consequences if the position is not filled? This position holds primary direct responsibility for daily operation of the Youth Pavilion and overall quality of facilities and visitor experience will suffer if this position is not filled- Additionally, should this position not be tilled, other youth arts programs at the Center for the Arts and educational outreach activities will be reduced and, in some cases, eliminated. Approved subject to the following conditions: / Submitting Department Hea Chief Fiaa ittai Officer = ` Human Resources Committee Chairperson Date Date Date APPROVALS Mayor human Resources Manager Date Date' OF t,/fJ F`_ Council Co rnmZunication City Council Meeting: 10/13/14 Prepared: 10/2/14 Dept. Head Signature: Kent Shankle of Attachments: N/A SUBJECT: Facilities Services Specialist Submitted by: Kent Shankle, Cultural (Sr Arts Director tecornmended City Council Action: Approval to appoint Jason Welsh, from the Civil Service list to the position of Facilities Services Specialist at the Waterloo Center for the Arts effective 10/15/14. Summary Statement Expenditure Required: $29,120.00 Source of Funds: Position is budgeted for in the FY15 budget Poicy Issue A_u=ernative acl<grovnd Information: The Facilities Services Specialist is responsible for supervising the facility during evening and weekend hours_ This individual is responsible for cleaning and maintaining the facility, opening/closing the building, event set-up/teardown, supervising custodial workers, as well as anticipating and responding to the needs of visitors and rental clients. This is a new position, reporting to the Events Coordinator, created as part of an overall staff restructuring/reduction resulting from changes in event and rental operations at the Center for the Arts. app110able: Li To start recruiting or Civil service process anc'or To fill a vacancy x i e r 2! 201 �I Active Civil Service List . E. r.�-s: Certified v4/<<>/zu14 _'s 1, t_;...9 u,s,r ..�_�, i::D � 'uy � 5i'_':1 Ros,ou ties. ,******************* **** Position Title: Lieutenant s 3 Department: Waterloo Fire Rescue Reports To: Fire Chief Work Location: Stations 1,2.3,4.5.6 Employment Status: ® Regular Full Time Regular Part Time Regular 7-Month Type of Position: Civil Service Position: Bargaining Position: Bargaining Group: X Yes Yes Non -bargaining Position: I I Yes II Temporary Full Time from Temporary Part Time from 1 I Intern/Co-op Student from No No No to to to Recommended Recruitment Sources: Internal Posting Only Internal Posting and External Advertising T*****r*r*******r***T*T*****T***************************tr*******«****==**T*rT************r** Complete the following if the requisition is to fill a vacancy: New Position or Replacement Position for: Lt. Dean Woelber/Lt. Mike Junk (Both 10 Yr. Lt.) (Specify name and title of former incumbent) Date incumbent terminated employment: Dean-10/01/14 & Mike- 11/08/14 Date of final payout: Dean-10/31/14 & Mike- 12/12/14 4 Anticipated start date: DW- 101714 & MJ-112614 No. of hours/week: 53 Work schedule: 24 hrs on/48 hrs off Justification of need for position: to maintain authorized level of 22 Lieutenants What are the likely consequences if the position is not filled? Personnel would be paid out of rank" to cover position. Annual salary requirements: S64.545.5 2 APPROVALS Hourly Rate: S23.42 Benefits: Is position budgeted for this and future FYs? L Yes (Payroll taxes, pension, health ins - assuming family) I No lino, how will position be funded? Approved subject to the following conditions:, Submitting Dcpa'SimentI Date C sieiFinancial. Office>t� Date �i.fJ y c% r �l :s t >v Human Resources Committee Chairperson Date Mayor t f f Date City Clerkliurnan Resources Director Date Created 8;7,2014 Committee Communication Human Resource Committee Meeting: October 6, 2014 Prepared: September 30, 2014 Dept. Head Signature: # of Attachments: SUBJECT: FIRE LIEUTENANT PROMOTION Submitted bye Pat Treloar, Chief of Fire Services Recotnuiended City Council Action: Approve Summary Statement: Requesting approval to make (3) three promotions to Fire Lieutenant due to the retirement of Dean Woelber and Mike junk. The third promotion will fill the open Training Coordinator position. We have a current Certified Civil Service list for Fire Lieutenant that will be utilized. Expenditure Required: N/A Source of Funds- 010-12-1400-1111 Policy Issue Alternative Background Information: P ]'= S C NN1 L E. Q Ulf S I f h ES.,".d The following questions are provided as guidelines to assist you in developing your rational for the position of Lieutenant in the Waterloo Fire ?Rescae. Depending upon your situation, some questions may or may not apply. PIease provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Support fire operations. Lieutenants are in charge of a company and also command station operations. Lieutenants are our front line managers who may function as initial incident commanders OD certain scenes. Lieutenants play a crucial role in training of personnel. Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? No, we rely on our Lieutenants to take command of our sub stations (3) How is the work of this position being accomplished now? Currently we have 22 Lieutenants. .....7 per shift plus Trainirng Coordinator (2) (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes. (5) How would tilling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? Lieutenants are our front line leaers. Often a Lieutenant will be first on scene of a car wreck or fire and they take command. Our Lieutenants and their crews are the ones that communicate with our Battalion Chiefs and inform the of what is needed to mitigate a emergency situation. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? None (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? None.... However, we do pay out of rank for members to fill in for Lieutenants when they are off. (9) gas fit. work'. F ,_anrs of department .� c:ng a is acn:Ipanson to your stating levels over the past three fiscal years? Provide statistics if possible. The suirkload has maintained ar increased. We he numerous personnel off on short/long term injury. If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. Our Lieutenants make decisions on a daily basis that affect both the safety of oar members and also the safety of the citizens we serve, which in turn helps the City meet its goal of being a safe place to call home. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? Other Waterloo Fire Rescue personnel cover the position. (11) Is it possible that the City could outsource this position to an outside agency? If so; what savings, if any, would the City realize as a result of this change? No (12) How would you rank this position in teims of its contribution to City business in comparison with other positions reporting to you? High. Lieutenants play a large role in our overall operations. They are our frontline leaders. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? The Lieutenant position is er ecia1 to the operations of 'Waterloo Fire Rescue. Our Lieutenants ensure the safety of then- crews, which enable the Brews to help the citizens we seirite. N€lte: Poniard completed questionnaire to Human Resources »epartmerit with original copy of Personnel Req nnsition ferret° c7 Check as a T1-ica'Die: To i t reCt ult_o J r i - r rmd o ":1 tr ., o c. � , se; �. � � p, c. ess � ur � o i.,� a vacancy I Active �i �� actPv.; �_vi_ SeFJice LIST t:%:plre`:: 07/25/15 ******** ** ********* ******* Position Title: Fire Fighter Recuit 7 Deparnnent: Waterloo Fire Rescue Reports To: Lieutenant_ Captain. Battalion Chief Work Location: Stations 1.2,3.4,5_6 Employment Status: ® Regular Full Time H Temporary Full Time from to E Regular Part Time ; Temporary Part Time from to Regular 7-Month I Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Bargaining Group: Non -bargaining Position: Yes Yes Recommended Recruitment Sources: No I I Internal Posting Only No Internal Posting and External Advertising Yes I I No tr*****+=l******:*******t***i$******************** ********* * i**_*********1-********* ..... _ Complete the following if the requisition is to fill a vacancy: I * New Position or Replacement Position for: Dean Woelber (1 0 Year Lt.). Dennis Curtis (10 Yr. Fire Engineer. Judy Rottinghaus (8 Yr. Paramedic) , Mike Junk (10 Yr. Lt.). Chris Shafer (4th Year Firefighter). (Specify name and title of former incumbent) Date incumbent terminated employment: 11/08/14 Date of final payout: 11/26/14 Anticipated start date: 11/17/14 No. of hours/week: 53 hr. Work schedule: 24 on/48 off Justification of need for position: Maintain Staffing Levels What are the likely consequences if the position is not filled? Overtime cosJApparatus out of service. Annual salary requirements APFRO;VA,S S43.820.40 Hourly Rate: S 15.90 Benefits: =`( (Payroll taxes, pension, health ins-- assuming family) Is position budgeted for this and future _FYs? M Yes I I No If no, how will position be funded? _ Approved subject to the following conditions: Submitting Departint Head • e5ief rinan`clal Officer f s:— ) Human Resources Committee Chai;pertbn Date Date Date f% • • : Mayor Date City ClerkiHuman Resources Director Date': Created 8/7/2014 Cif OF WATERLOO Committee Communication Human. Resource Committee Meeting; October 6, 20I4 Prepared; Seat ember 3C1. 2014 Dept. head S,gnaturet tfr of Attachments: SUBJECT: FIRE RECRUIT Submitted by: Pat Treloar. Chief of Fire Services Recommended City Council Action: Approve Summary Statement: WFR is requesting approval to hire (5) five Fire Recruits to fill vacancies. We currently have (2) two vacancies due to a resignation and a retirement. In. addition we also have (3) three confirmed retirements that will occur before November 9, 2014. If approved we anticipate the new recruits beginning employment November 17`h, 2014. The filling of these positions will all.ow us to operate at our authorized number of personnel. Expenditure Required: N/A, Source of Funds- 01412-1400-IIIX Policy Issua Alternative Background aticn: The following question are provided as guidelines to assist you in developing your rational for the position of Fire Recruit in the Waterloo Fire Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Respond to various emergency situations and carry out all dMties Dull-ned in the job description, (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? Not really we need a certain number of personnel to staff each shift and if P we are short then we need to ;tire back personnel at time and half: (3) How is the work of this position being accomplished now? e are currently running short on all three sit fts as we ;nave four personnel on long-term lease. When manpower allows we transfer personnel fron one shift to another in an effort to avoid hiring back personnel, but many days we are unable to move personnel. (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes (5) How would filling this position meet the needs of your department or the City on either a short -teen basis (if temporary position) or a long-te_mi basis (if a regular position)? iepa ,i. we are able file" fosse' a,opii r`P ":J.s in a sale c'"-"' 'ffeC,E&TeK 1''r �r'"'YaP F� ` � L/S �4et' Lfe e f w'Ye`.e:z tis a`€fir e Ee TP;v,.�gd � ,-_ t . f. 3f ser esce due to a tac, >,F i ZGL TpOvper, (Our A ver dl ZO sole rFVes and iir...,.,ed property i o'.ae.!'ydes with the Cit ts r," having.cf rornm n tv :%o five (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? 11/:ring five fTrefig ersp[' p keep fire apr,^ a_rotiservicePi(and +Ill also e[p reduce 6T,ter.¢k:'Y"'. e. (7) If you are paying overtime or comp time within your department to accomplish this work now; how much overtime or comp time has been paid out or earned that is directly attributable t of time? This iS almost impossible to pat an exact fgu e on, however er the average call back overtime day for a member is approximately $700,00. Without hiring five new firefighters iVc will see an increase in overtime cr an increase in the Gmomnt cf days that apparatus are out oFservice. In addition our overtime usage is ii,ylue_nced by k iariy fuc°ors including long- term injuries as well as military leave. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. (9) This current fiscal year we were reduceci by three positions. If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. Ef we do not hire for these positions we will have apparatus okt of service on a regular basis as well as increased overtime cost. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? Depending on staffing levels we either cover itla existing personnel or we *ire overtime. (11) Is it possible that the City could outsouree this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? 1 (12) How would you rank this position in terms of its contribution to Ciry business in comparison with other positions reporting to you? ��.Ith ,'ghtese poFi`onittn-ef;rprobationary fire]gTers they li'e extremely important to oar overall operation and mission to protect tfTe City. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? In order fo- i»"Gperly protec2.dP ' citizens we need i0 n. G°a aai staff „g level 5 that allow us to keep ail needed apparatus m service.