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HomeMy WebLinkAbout09/15/2014HUMANRESOURCESCOMMITTEE Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 5:00 p.m. Monday, September 15, 2014 Harold E. Getty Council Chambers 715 Mulberry St Waterloo, Iowa 50701 Steve Schmitt Tom Lind David Jones Patrick Morrissey 1. Request for authorization to begin the Civil Service process for Airport Maintenance Foreman and make an appointment. 2. Request for authorization to begin the Civil Service process for Airport Maintenance Worker and make an appointment. Adjournment Suzy Schares City Clerk Check as applicable: PERSONNEL REQUISITION FORM ® To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Service List Expires: RECEIVED ki; 2 8 2014' A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ***********,*„***,****************,**********,********:*,**********,************************************ Position Title: Airport Maintenance Foreman Reports To: Airport Director Employment Status: Tvpe of Position: Civil Service Position: Bargaining Position: Bargaining Group: 353 Non -bargaining Position: Department: Airport Work Location: Waterloo Regional Airport ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to ZYes ❑No ZYes No ❑ Yes ❑ No Recommended Recruitment Sources: ® Internal Posting Only ❑ Internal Posting and External Advertising Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Larry Ticknor - Airport Maintenance Foreman (Specify name and title of former incumbent) Date incumbent terminated employment: 8/26/2014 Date of final payout: 10/31/14 Anticipated start date: 11/1/2014 No. of hours/week: 40 Work schedule: M-F Justification of need for position: This position assigns tasks and gives direction to maintenance employees at the airport. The person in this position also performs the same duties as the airport maintenance workers. This position is necessary to cover aircraft rescue firefighting duties as required by the Federal Aviation Administration and to ensure airport inspections are being completed in a timely manner. What are the likely consequences if the position is not filled? The airport would not have enough personnel to provide coverage for firefighting duties as required by the FAA. This would result in the loss of commercial air service to the airport APPROVALS Annual salary requirements: $57,491 Hourly Rate: $27.64 Benefits: $30,000 (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: Submitting Department Head Date s / /1- Chic Fin Officer — Date Human Resources Committee Chairperson Date X7A-, City Clerk/man esources Director Date (ate 571 Created 8/7/2014 PERSONNEL REQUISITION Airport Maintenance Foreman The following questions are provided as guidelines to assist you in developing your rational for the position of Airport Maintenance Foreman in the Airport Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Assign tasks to airport maintenance workers and maintain paperwork required by FAR Part 139. Perform duties as a certified Aircraft Rescue Firefighter, maintain vehicles and airport equipment, maintain airfield to FAR Part 139 standards, operate a mower during the summer and various snow removal equipment during the winter. (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? No, the airport is already short staffed and will be paying overtime to other employees to cover the times required by the FAA to provide firefighting coverage and airfield inspections. (3) How is the work of this position being accomplished now? The airport is paying overtime to employees to accomplish the work. (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes, when an employee takes vacation or is sick, the airport is forced into an overtime situation. (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? Filling this position would allow the airport to save on overtime and bring more flexibility for when other employees need time off. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? The airport would save on the overtime required to fill this shift. (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? So far, there have been about four hours of overtime per day to do this position being vacant, but it will depend on the airport needs each week and whether or not other employees take vacation or are sick. (8) How has the work load or demands of your department changed in comparison to your staffmg levels over the past three fiscal years? Provide statistics if possible. (9) The workload has remained consistent since we have only had two flights per day during this period. Snow removal and other events (air show, emergency exercise, construction projects) are the variables each year. If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. The airport would risk losing commercial flights. There are currently four employees working seven days per week covering eighteen hours per day. If you drop this to three employees, overtime cost would skyrocket, airfield maintenance would not get completed and the three employees would most likely get "burned out" having to cover all these hours. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? If possible, shift changes are made and projects are pushed back. If personnel are not available to change shifts, overtime is paid. (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? No, this position is required to maintain our certificate to allow commercial flights into and out of Waterloo. Without it, the airport would lose flights and the airport could become unsafe. (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? With limited staffing at the airport, all positions are essential and rank high. These four maintenance employees including the foreman are essential for the airport to operate. We are at the minimum level to maintain our airfield. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? This position allows the airport to remain open for commercial traffic and safe for everyone using it. The airport provides a huge economic benefit to this region. The airport brings large and small businesses to Waterloo. Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form. PERSONNEL REQUISITION FORM RECEIVED AUG 22 2214' Check as applicable: ® To start recruiting or civil service process and/or ❑ To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Airport Maintenance Worker Department: Airport Reports To: Airport Director Work Location: Waterloo Regional Airport Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Bargaining Group: 353 Non -bargaining Position: ® Yes ® Yes ❑ Yes ❑ No ❑ No ❑ No Recommended Recruitment Sources: ❑ Internal Posting Only Internal Posting and External Advertising *************************************************ski********************************************►* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for- Maintenance Employee filling Foreman Position (Specify name and title of former incumbent) Date incumbent terminated employment: Date of final payout: Anticipated start date: 11/1/2014 No. of hours/week: 40 Work schedule: M-F 6:00 a.m. - 2:00 p.m. Justification of need for position: This position is necessary to cover aircraft rescue firefighting duties as required by the Federal Aviation Administration and to perform airport inspections in a timely manner. This employee is also responsible for snow removal, airfield maintenance, and general building maintenance. What are the likely consequences if the position is not filled? The airport would not have enough personnel to provide coverage for firefighting duties as required by the FAA. This would result in the loss of commercial air service to the airport. APPROVALS Annual salary requirements: $49,525 Hourly Rate: $23.81 Benefits: $28,000 (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: Submitting Department Head � Date Cht fFib )ialOfficer' Date Human Resources Committee Chairperson Date May ( City Cle Kesources Director Date 9 3—�rtfy Date Created 8/7/2014 PERSONNEL REQUISITION Airport Maintenance Foreman The following questions are provided as guidelines to assist you in developing your rational for the position of Airport Maintenance Foreman in the Airport Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Perform duties as a certified Aircraft Rescue Firefighter, maintain vehicles and airport equipment, maintain airfield to FAR Part 139 standards, operate a mower during the summer and various snow removal equipment during the winter. (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? No, the airport is already short staffed and will be paying overtime to other employees to cover the times required by the FAA to provide firefighting coverage and airfield inspections. (3) How is the work of this position being accomplished now? The airport is paying overtime to employees to accomplish the work. (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes, when an employee takes vacation or is sick, the airport is forced into an overtime situation. (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? Filling this position would allow the airport to save on overtime and bring more flexibility for when other employees need time off. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? The airport would save on the overtime required to fill this shift. (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? So far, there have been about four hours of overtime per day to do this position being vacant, but it will depend on the airport needs each week and whether or not other employees take vacation or are sick. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. (9) The workload has remained consistent since we have only had two flights per day during this period. Snow removal and other events (air show, emergency exercise, construction projects) are the variables each year. If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. The airport would risk losing commercial flights. There are currently four employees working seven days per week covering eighteen hours per day. If you drop this to three employees, overtime cost would skyrocket, airfield maintenance would not get completed and the three employees would most likely get "bumed out" having to cover all these hours. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? If possible, shift changes are made and projects are pushed back. If personnel are not available to change shifts, overtime is paid. (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? No, this position is required to maintain our certificate to allow commercial flights into and out of Waterloo. Without it, the airport would lose flights and the airport could become unsafe. (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? With limited staffing at the airport, all positions are essential and rank high. These four maintenance employees including the foreman are essential for the airport to operate. We are at the minimum level to maintain our airfield. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? This position allows the airport to remain open for commercial traffic and safe for everyone using it. The airport provides a huge economic benefit to this region. The airport brings large and small businesses to Waterloo. Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form.