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Home My WebLink About08/19/2013HUMAN RESOURCES COMMITTEE Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 4:55 p.m. Monday August 19, 2013 City Council Chambers 715 Mulberry Street Waterloo, Iowa 50703 Steve Schmitt Bob Greenwood David Jones Harold Getty 1. Request from Leisure Services Director for authorization to promotional process for Recreation Services Manager. 2. Request from Leisure Services Director for authorization to promotional process for Recreation Supervisor. 3. Request from Leisure Services Director for authorization to begin for Fitness Specialist. 4. Request from Leisure Services Director for authorization to begin for Facilities Specialist. 5. Request from Leisure Services Director for authorization to begin for Aquatics/Member Services Specialist. Adjournment begin the Civil Service begin the Civil Service the Civil Service process the Civil Service process the Civil Service process Suzy Schares City Clerk 2ITY OF WATERLOO Committee Communication Human Resources Committee Meeting: August 19, 2013 Prepared: August 12, 2013 Dept. Head Signature: PH # of Attachments: 5 SUBJECT: Request to Initiate Civil Service Process - Recreation Services Manager Recreation Supervisor Fitness Specialist Facilities Specialist Aquatics/Member Services Specialist Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Approval to begin the Civil Service Process for 5 new positions needed for operation of the new Cedar Valley SportsPlex. Summary Statement: I am requesting permission to begin the process to fill 5 new positions. 2 of the 5 positions will be promotional, so there will be 3 new hires. This action was approved by the Personnel Requisition Committee on August 7, 2013. Expenditure Required: A total of $241,934 plus benefits will be the total amount. Source of Funds: These positions are proportionately funded in the current SportsPlex and Sports Division Operating budgets. Policy Issue: Alternative: Background Information: Personnel Requisition forms are attached. PERSONNEL REQUISITION FORM Check as applicable: ® To start recruiting or civil service process and/or ® To fill a cano ❑ Active Civil Service List Expires: P A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ********************************************$..j•.L'*K•ift'*****9f*****'j`ki:lbi::i***{c.***h'***Af2.E'*****'11`*{f*****Y Position Title: Facilities Specialist Department: Leisure Services Reports To: Recreation Services Mesa er Work Location: Cedar Valley SportsPlex Employment Stains: Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month 0 Intern/Co-op Student from to ►1 Type of Position: Civil Service Position: Yes Bargaining Position: ❑ Yes Non -bargaining Position: / 1 Yes ❑ No ® No ❑ No Complete the following if the requisition is to fill a vacancy: New Position or 0 Replacement Position for: Recommended Recruitment Sources: 0 Internal Posting Only Internal Posting and External Advertising ►Z� (specify name of former incumbent) If replacement, former incumbent: 0 Retired/Resigned/Terminated 0 Transferred Cl Promoted Date incumbent terminated employment: Date of final payout: 7t3i5 Anticipated start date: 9/14/13 No. of hours/week: 40 Work schedule: varied Annual salary requirements: 39,978 hourly Rate: 19.22 Is position budgeted for this and future FYs? El Yes ❑ No If no, how will position be funded? Justification of need for position: With the impending opening of the 125,000 square foot Cedar Valley SportsPlex this Fall, this position will be crucial to the success of the new operation. This position will assume responsibility for maintaining the facility on a daily basis. Will provide supervision to a large number of seasonal staff. Will also assume responsibility for day to day efforts at outdoor sports facihies such as Riverfront Sports Park and Byrnes Tennis Center. What are the likely consequences if the position is not filled? With the opening of a new facility it will be crucial to have a point person for maintaining the building on a daily basis. Full time custodial staffwill not be hired, so a great deal of supervision will be required for seasonal staff. Approved subject to the following conditions: APPROVALS x7,241 Submitting Depart iein lead Date Ma t Date �y �t, ehtef-finaas'at Officer Date Human Resources Date 8&7 -iJ PERSONNEL REQUISITION FORM Check as applicable: To start recruiting or civil service process and/or ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at tine of submission to Human Resources. Position Title: Fitness Specialist 112 Tofi a PY Department: Leisure Services Reports To: Recreation Services Manager Work Location: Cedar Valley SportsPlex Employment Status: Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to 0 Regular 7-Month ❑ lntern/Co-op Student from to Type of Position: Civil Service Position: ® Yes 0 No Bargaining Position: ❑ Yes ® No Non -bargaining Position: Yes 0 No Recommended Recruitment Sources: ❑ Internal Posting Only Internal Posting and External Advertising Complete the following if the requisition is to fill a vacancy: E New Position or ❑ Replacement Position for. (Specify name of former incumbent) If replacement, former incumbent 0 Retired/Resigned/Terminated 0 Transferred 0 Promoted Date incumbent terminated employment: Date of final payout: 760 Anticipated start date: 9/14H3 No. ofhours/week: 40 Work schedule: varied Annual salary requirements: 39,978 Hourly Rate: 19.22 Is position budgeted for this and future FYs? I4 Yes ❑ No If no, how will position be funded? Justification of need for position: With the impending opneing of the 1250,00 square foot Cedar Valley SportsPlex this Fall, this position will be crucial to the success of the new operation. This position will assume responsibility for the operation of the following areas of the SportsPlex: *Managing weight/cardio areas *Responsible for recruitment and retention of a well-rounded team of fitness instructors across numerous disciplines to carry out the program. *Oversees all weight and cardio equipment maintenance, repair and service agreements as well as general orderin What are the likely consequences if the position is not filled? Severe lack of supervision and management for areas of the SportsPlex that require heavy supervision. Lack of ability to staff and maintain these areas with qualified staff This portion of the Cedar Valley SportsPlex is vital to the ability to generate membership revenue. Approved subject to the following conditions: l7LJ'{ t')' �, /.t, nand Officer / APPROVALS Date 5-7-Zt 3 Date 8 -, i3 PERSONNEL REQUISITION FORM Date Check as applicable: ® To start recruiting or civil service process and/or 0 Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ToEGG PY Position Title: Aquatics/Member Services Specialist Department: Leisure Services Reports To: Recreation Services Manager Work Location: Cedar Valley SportsPlex Employment Status: Regolsr Full Time 0 Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month 0 Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Non -bargaining Position: ® Yes ❑ Yes ® Yes ❑ No ® No ❑ No Complete the following if the requisition is to fill a vacancy: Recommended Recruitment Sources: ❑ Internal Posting Only Internal Posting and External Advertising New Position or ❑ Replacement Position for: (Specify mane of former inc) If replacement, former incumbent: ❑ Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment: Date of final payout Anticipated start date: -3� No. of hours/week: 40 Work schedule: varied Annual salary requirements: 39,978 Hourly Rate: 19.22 Is position budgeted for this and future FYs? Yes ❑ No If no, how will position be funded? Justification of need for position: With the impending opening of the 125,000 square foot Cedar Valley SportsPlex this Fall, this position will be crucial to the success of the new operation. This position will assume responsibility for the operation of the following areas of the SportsPlex: 1)Leisure Pool, Safety training, certification and recertificationfor employees. 2) Child Care operations. 3)Development and implementation of overall marketing plan. This position will also assume the responsibility for the operation of both outdoor pools and associated staff. What are the likely consequences if the position is not filled? Severe lack of supervision for areas of the SportsPlex that require heavy supervision. Lack of ability to staff and maintain these areas with a well trained and qualified staff. Marketing program would be inadequate to ensure membership recruitment and retention. APPROVALS Approved subject to the following conditions: Sulrnitting D r a 7/ fPinaec• Officer ., _ Date -7-e Human Resourcis Manager r/7//� Date 7- i ' Date PERSONNEL REQUISITION FORM Check as applicable: ® To start recruiting or civil service process and/or ❑ To fill ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. 4F'****e-. ***n'********%**'****i9:-b***affF'IF'ka`ri.'IF****'****9'rttl•******3'a1kl:'ofY'F****}'******************'****'*******i Position Title: Recreation Services Manager Department: Leisure Servies Reports To: Leisure Services Director Work Location: Cedar Valley SportsPlex Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time 0 Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: Yes ❑ No CI Internal Posting Only Bargaining Position: ❑ Yes ® No ❑ Internal Posting and External Advertising Non -bargaining Position: ® Yes 0 No Complete the following if the requisition is to fill a vacancy: ❑ New Position or ❑ Replacement Position for. (Specify name of former incumbent) If replacement, former incumbent: ❑ Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment: Date of final payout: 16 Anticipated start date: S/20/1.3 No. of hours/week: 40 Work schedule: varied Annual salary requirements: 69,500 Hourly Rate: 33.41 Is position budgeted for this and future FYs? Yes D No If no, how will position be funded? Justification of need for position: With the impending opening of the 125,000 square foot Cedar Valley SportsPlex this Fall, this position will be crucial to the success of the new operation. This position will assume the responsibility of the management of the Cedar Valley SportsPlex as well as the administration of the existing Sports Department. This arrangement assures that the two areas work in concert with each other and ensures efficiencies are realized by cross utilzing new and existing staff. What are the likely consequences if the position is not filled? An additional employee at a manager level would need to be hired to manage the SportsPlex. APPROVALS Approved subject to the following conditions: 41 Pinat�iai Officer Date Resources Committee Chairperson Date Check as applicable: El To start recruiting or civil service process and/or 0 Active Civil Service List Expires: PERSONNEL REQUISITION FORM ❑ To fillC6. A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. *********Inks**************I:***********************#**********P.B]F'1"Ifi[*****i-**ti Y'L'*** .-IF******Yr={.**R*** Position Title: Recreation Supervisor Department: Leisure Servies Reports To: Leisure Services Director Work Location: Cedar Valley SportsPlex Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month 0 lntern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Non -bargaining Position: ® Yes ❑ Yes ® Yes Recommended Recruitment Sources: ❑ No 1 Internal Posting Only ® No 0 Internal Posting and External Advertising ❑ No Complete the following if the requisition is to fill a vacancy: ❑ New Position or ❑ Replacement Position for. (Specify name of former incumbent) If replacement, former incumbent: ❑ Retired/Resigned/Terminated 0 Transferred 0 Promoted Date incumbent terminated employment Date of final payout ibp Anticipated start date: 573it}3-No. of hours/week: 40 Work schedule: varied Annual salary requirements: 52,500 hourly Rate: 25.24 Is position budgeted for this and future FYs? ® Yes 0 No If no, how will position be funded? Justification of need for position: With the impending opening of the 125,000 square foot Cedar Valley SportsPlex this Fall, this position will be crucial to the success of the new operation. This position will serve an administrative and supervisory role in the operation of the new Cedar Valley SportsPlex as well as with the existing Sports Department programming. What are the likely consequences if the position is not filled? The SportsPlex operations would be severely compromised without this key leadership position. APPROVALS Approved subject to the following conditions: Submitting Departemead Date i Officer - / Date Human Resources Committee Date Mayor Date Hu naiResaurcessanager Date Linnea Martinez From: SUZY SCHARES Sent: Tuesday, August 13, 2013 2:57 PM To: CHERYL HUDDLESTON; Linnea Martinez Subject: RE: Human Resources I think we should give it 15 minutes so let's set it for 4:55 p.m. Thanks, Suzy Schares, CMC City Clerk/ HR Director City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 From: CHERYL HUDDLESTON Sent: Tuesday, August 13, 2013 2:56 PM To: Linnea Martinez Cc: SUZY SCHARES Subject: RE: Human Resources Do you know what time it will be? Cheryl Huddleston, SPHR Human Resources Manager 715 Mulberry St Waterloo IA 50703 319-291-4522 #3375 From: Linnea Martinez Sent: Tuesday, August 13, 2013 2:48 PM To: CHERYL HUDDLESTON Subject: RE: Human Resources Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 From: CHERYL HUDDLESTON Sent: Tuesday, August 13, 2013 2:14 PM To: Linnea Martinez 1 Cc: SUZY SCHARES Subject: Human Resources 8/13/13 Need Human Resources Meeting for August 19t. This is for SportsPlex positions — 5 positions. Cheryl Huddleston, SPHR Human Resources Manager 715 Mulberry St Waterloo IA 50703 319-291-4522 #3375