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Home My WebLink About08/05/2013HUMAN RESOURCES COMMITTEE Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 4:55 p.m. Monday, August 5, 2013 City Council Chambers 715 Mulberry Street Waterloo, Iowa 50703 Steve Schmitt Bob Greenwood David Jones Harold Getty 1. Request from Director of Safety Services Trelka for authorization to make two appointments to Police Officer from a current Civil Service List. 2. Request from Fire Chief for authorization to make an appointment to Fire Engineer C- Shift Swing from a current Civil Service List. 3. Request from Community Planning & Development Director for authorization to begin the Civil Service process for the Associate Planner and make an appointment. Adjournment Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Human Resources and Public Safety Meeting: 8/5/2013 Prepared: 7/18/2013 Dept. Head Signature: # of Attachments: Dan Trelka (DSS) None SUBJECT: Hire 2 police officers. Submitted by: Dan Trelka DSS Recommended City Council Action: Grant permission for the police department to hire two police officers from the civil service list to be certified on August 9, 2013. Summary Statement: The police department currently has 4 open positions. One of these positions will be filled with an officer that is coming off grant funding. The Council previously approved one hire. We are requesting permission to hire 2 officers off the civil service list that will be certified on August 9t', 2013 to remain in compliance with the COPPS grant. This will move our staffing from 125 sworn officers to 124 sworn officers. Expenditure Required: Salaries/Benefits Source of Funds: General Fund Policy Issue: N/A Alternative: Background Information: None RECEIVED JUL 1 9 2013 PERSONNEL REQUISITION FORM Check as applicable: ❑ To start recruiting or civil service process and/or ® To fill a vacancy A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Police Officer vacant positions) Department: Waterloo Police Department Reports To: Director Safety Services Work Location: City of Waterloo Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Non -bargaining Position: Yes ® Yes ❑ Yes ❑ No ❑ No ❑ No Recommended Recruitment Sources: ® Internal Posting Only ❑ Internal Posting and External Advertising **s***s******s*******************a*s************s*****s*******s*******s****suss**********s****** Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Blakeman Keller Nis' (Specify name of former incumbent) If replacement, former incumbent: ® Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment/final payout: Officer Blakeman 02/08/13, Keller 07/26/13, Noss 08/09/13. Anticipated start date: 08/19/2013 No. of hours/week: 40 Work schedule: 6/3 Annual salary requirements: $46,508.80 Is position budgeted for this and future FYs? X Yes ❑ No If no, how will position be funded? Justification of need for position: With five recent retirements and one on March 3151, 2011, will leave six police officer vacancies with our department. It is imperative that we have replacements to lessen the cost of overtime associated with contractually obligated vacation scheduling for 2011 and fulfill federal grant requirements. What are the likely consequences if the position is not filled? The police department will lack adequate manpower to staff the patrol shifts costing overtime and to continue to be proactive in our community programs. Not filling these positions will also violate the guidelines of the COPPs grant that we are participating in. Approved subject to the following conditions: APPROVALS Submitting Department Head tier Financial Officer _[ci —z (� Date , 5/- L213 1/3 Mayor Date Date Human Resources Director Date PERSONNEL REQUISITION FORM Check as applicable: ❑ To start recruiting or civil service process and/or ® To fill a vacancy ® Active Civil Service List Expires: 8/9/15 A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Fire Engineer C shift -swing Department: Fire Reports To: Fire Chief Work Location: Staton's 1, 2, 3, 4, 5, & 6. Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Civil Service Position: Bargaining Position: Non -bargaining Position: ® Yes ® Yes Yes ❑ No ❑ No ❑ No Recommended Recruitment Sources: ® Internal Posting Only ❑ Internal Posting and External Advertising ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: n New Position or ® Replacement Position for: Brian Halverson (Specify name of former incumbent) If replacement, former incumbent: ® Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment: Date of final payout: Anticipated start date: 8/10/13 No. of hours/week: 53 Work schedule: 24 on 48 off Annual salary requirements: 58,868 Hourly Rate: 21.36 Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Justification of need for position: Maintain approved number of Fire engineers. What are the likely consequences if the position is not filled? Personnel will be paid "out of rank" to work position. APPROVALS Approved subject to tfollowing conditions: Submitting Department s, /'I/.47L,,t. [ Chief Einawcial Officer H t B((3 `.l. ,•.�ri,z. Date n"3/" G`I!1 Mayor Date Date Human Resources Manager Date t k J /.k 21�t;lam/ 7 -ram Human Resources CommiiChairp‘r-son Date Check as applicable: RECEIVED JUL 9 9 ?EERSO ® To start recru ❑ Acti L REQUISITION FORM or civil service process and/or N To fill a vacancy it Service List Expires: A proposed job description and que ' naire must accompany this form at time of submission to Human Resources. ****************,********************************************************************************** Position Title: Associate Planner Department: Planning Reports To: Commuity Planning & Development Dir Work Location: City Hall Employment Status: N Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No n Internal Posting Only Bargaining Position: EI Yes ❑ No ® Internal Posting and External Advertising Non -bargaining Position: ❑ Yes ❑ No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Adam Poll (Specify name of former incumbent) If replacement, former incumbent: ® Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment: 7/19/13 Date of final payout: 8/9/13 Anticipated start date: No. of hours/week: 40 Work schedule: 8:00 a.m. - 5:00 p.m. with hour for lunch Annual salary requirements: $43,500 Hourly Rate: $20.91 Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Justification of need for position: This position is essential for the continued operation and workload of the Community Planning & Development department. What are the likely consequences if the position is not filled? If not filled, existing staff will be overloaded with monthly and weekly agenda items, to the detriment of proactive economic development, land use property management initiatives. Approved subject to e folio ng conditions: APPROVALS A Submitting Department Head —/I i3 Date - 7-31 ')')3 C i&f E apcial Officer- Date HA— /f c 64-,/ .7 -3 / -'_e Human Resources Committee Chairperson Date ayor Date Human Resources Manager Date Linnea Martinez From: CHERYL HUDDLESTON Sent: Friday, July 26, 2013 2:42 PM To: Daniel Trelka; Joe Leibold; Dave Mohlis; LT CARRIER Cc: SUZY SCHARES; Linnea Martinez Subject: Committee Communication for HR re Hiring 4 Officers 7/26/13 The personnel requisition to hire that 4`h officer has not yet been signed, as far as I know. Perhaps it will be signed (or maybe not) by the August Srh meetings. Cheryl Huddleston, SPHR Human Resources Manager 715 Mulberry St Waterloo IA 50703 319-291-4522 #3375 1 Linnea Martinez From: CHERYL HUDDLESTON Sent: Friday, July 26, 2013 2:48 PM To: Linnea Martinez Subject: RE: Human Resources Agenda for August 5th Attachments: HUMAN RESOURCES AGENDA 8-5-13.docx Here is the revised Agenda requesting the 3 officers that have been approved. If the personnel requisition gets approved next week, you will be able to change it to 4 officers. No management person is working in WPD this afternoon but I have sent an email alerting them of the problem. Thanks for the heads up. Cheryl Huddleston, SPHR Human Resources Manager 715 Mulberry St Waterloo IA 50703 319-291-4522 #3375 From: Linnea Martinez Sent: Friday, July 26, 2013 2:21 PM To: CHERYL HUDDLESTON Subject: RE: Human Resources Agenda for August 5th I had previously received the following item: Request from Director of Safety Services Trelka for authorization to make four appointments to Police Officer from a current Civil Service List. The meeting is set for 4:55 p.m. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 From: CHERYL HUDDLESTON Sent: Friday, July 26, 2013 11:56 AM To: Linnea Martinez Cc: SUZY SCHARES; NANCY CULPEPPER Subject: Human Resources Agenda for August 5th 7/26/13 Linnea i I will be out of the office next week. I have attached the Human Resources Agenda for August 5!h as far as I know it to be. I should be receiving the attachment later today and will email that form to you, also. When you are ready to process paperwork for the August 51h meetings, please put a time on the Agenda and run the copies. Thanks. Cheryl Huddleston, SPHR Human Resources Manager 715 Mulberry St Waterloo IA 50703 319-291-4522 #3375 2 Linnea Martinez From: CHERYL HUDDLESTON Sent: Friday, July 26, 2013 1:51 PM To: Linnea Martinez Subject: FW: HR Committee - PM II -Forestry Attachments: 2013 Committee Communication HUMAN RESOURCES PM II Forestry.docx Here's the attachment that goes with the Human Resources Agenda. Cheryl Huddleston, SPHR Human Resources Manager 715 Mulberry St Waterloo IA 50703 319-291-4522 #3375 From: PAUL HUTING Sent: Friday, July 26, 2013 12:25 PM To: CHERYL HUDDLESTON Cc: TODD DERIFIELD; SUZY SCHARES Subject: HR Committee - PM II -Forestry Cheryl, Attached is the HR Committee Communication for the PMII- Forestry appointment ( August 5 meeting). Thanks, fPasc1 d#zLEix� Leisure Services Director City of Waterloo, Iowa 1101 Campbell Avenue 50701 (319) 291-4370 CITY OF WATERLOO Committee Communication Human Resources Committee Meeting: August 5, 2013 Prepared: July 26, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: PH e. uest to Fill Position- P. k Maintenance II - Forestry isure Services) Pau Huting, Leisure Service l'rector Recommended Committee ction: Approval t. make an appointment for the position of Park Maintenance II - Forestry frm the current Ci it Service List. This was approved by Personnel Requisition Committee on Ju 28, 2013. Summary Statement: I am requ; sting per ssion to fill the currently funded position of Park Maintenance II - Forestry, vacant . ue to th= transfer of Lawrence Harms to another position. After Human Resources Committee app oval I will take my appointment directly to City Council for final approval. Expenditure Required: $23.14 per h. r plus benefits Source of Funds: Leisure Services ('ark) Operating budget Policy Issue: NA Alternative: NA Background Information: This .osition is funded in .. e current operating budget. Filling this position will not result in a net i crease in number of e .loyees for Leisure Services. Linnea Martinez From: CHERYL HUDDLESTON Sent: Friday, July 26, 2013 11:56 AM To: Linnea Martinez Cc: SUZY SCHARES; NANCY CULPEPPER Subject: Human Resources Agenda for August 5th Attachments: HUMAN RESOURCES AGENDA 8-5-13.docx 7/26/13 Linnea I will be out of the office next week. I have attached the Human Resources Agenda for August 5th as far as I know it to be. I should be receiving the attachment later today and will email that form to you, also. When you are ready to process paperwork for the August 5th meetings, please put a time on the Agenda and run the copies. Thanks. Cheryl Huddleston, SPHR Human Resources Manager 715 Mulberry St Waterloo IA 50703 319-291-4522 #3375 1 HUMAN RESOURCES COMMITTEE July 22, 2013 4:55 p.m. Council Chambers Members present: Chairperson Welper, Greenwood, Hart, Schmitt. Absent: Cole, Jones, Getty. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Four. Motion carried. Moved by Schmitt, seconded by Greenwood that request for authorization to begin the recruitment process for Education Coordinator and make an appointment, be approved. Ayes: Four. Motion carried. Moved by Schmitt, seconded by Greenwood that request for authorization to begin the recruitment process for Curator and make an appointment, be approved. Ayes: Four. Motion carried. Kent Shankle, Director of Cultural & Arts Commission, explained the positions are vacated due to promotions and retirements. They are key positions for the organization. Mr. Schmitt asked if there is an ability to combine positions. Kent Shankle, Director of Cultural & Arts Commission, answered not with these positions but they are taking on additional duties for the hopes to eliminate a position in the future. Moved by Greenwood, seconded by Schmitt that request for authorization to make an appointment to four Fire Fighter Recruits from a current Civil Service list, be approved. Ayes: Four. Motion carried. Pat Treloar, Chief of Fire Services, noted that there are 108 sworn firefighters and 4 ''A civilian employees. The department is currently 5 employees short. They are asking to fill 4 positions. Mr. Schmitt asked if we could cross train or do a reserve program. Pat Treloar, Chief of Fire Services, noted that volunteers are helpful but are not always available. Cedar Falls has some paid on call and then a few cross trained employees. It is something the City could look at in the future. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:03 p.m. Ayes: Four. Motion carried. Suzy Sch City Cler,