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Home My WebLink About08/15/20111. 2. 3. 4. 5. 6. FINANCE COMMITTEE August 15, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of August 8, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rudy D. Jones, Community Development Director Housinglowa Conference 2011 Des Moines, Iowa September 6-8, 2011 $620.00 Cheryl Huddleston, Human Resources Manager NPELRA Advanced Costing a Labor Contract IaPELRA Annual Conference West Des Moines, Iowa September 6-9, 2011 $485.00 James E. Walsh, Jr., City Attorney IMLA's Annual Conference Chicago, Illinois September 11-14, 2011 $1,930.00 Michelle Weidner, Chief Financial Officer; Suzy Schares, City Clerk Iowa League of Cities annual conference Coralville, Iowa September 22, 2011 $380.00 Mayor Buck Clark Iowa League of Cities annual conference Coralville, Iowa September 20-23, 2011 $410.16 Lieutenant Payne FBI National Academy Orientation Omaha, Nebraska August 31, 2011 $123.00 7. Approval of garbage refund in the amount of $346.50 for Jack Roehr of 207 Reber Avenue —Submitted by Suzy Schares, City Clerk. 8. Approval of garbage and yard waste refund in the amount of $64.80 for Barbara Kazenelson for property located at 3522 Augusta Circle —Submitted by Suzy Schares, City Clerk. 9. Approval of garbage refund in the amount of $189.00 for Ludwig Stejskal of 1132 Longfellow Avenue Submitted by Suzy Schares, City Clerk. 10. Approval of request to dispose of retired vehicles and equipment —Submitted by Mark Rice, Public Works Director. 11. Approval of request to seek bids for the Purchase of One (1) Chipper Truck with Aerial Unit for the Parks Department —Submitted by Mark Rice, Public Works Director. 12. Recommendation to accept bid from B & B Builders and Supply of Waterloo, Iowa in the amount of $4,188.50 for F.Y. 2012 Pavement Repair at W. 6th Street & Washington Street —Submitted by Dennis Gentz, P.E., Assistant City Engineer. 13. Approval of request for refund of sanitary sewer fees billed in error in the amount of $5,725.75 to Professional Office Systems —Submitted by Dennis D. Clark Waterloo Water Works General Manager. 14. Pre Authorizations to Expend over $1,000.00 Dept AmountEst Expenditure Central Garage $3,200.00 Pay to remove and replace transmission /clutch of John Deere tractor/mower Fire Rescue $6,230.00 Pay to replace tires on several front line apparatus Leisure Services $10,200.00 Purchase 24 picnic tables for golf courses and downtown area Leisure Services $24,231.56 Purchase four (4) display cases for the Public Market build out project, equipment only Leisure Services $8,325.24 Purchase two (2) Howard/McCray open merchandisers for the Public Market build out project, equipment only Police $5,843.35 + $80.85 Purchase Lafayette Instrument Polygraph Examination system model LX4000SW with carrying case along with full set of reference material Police $2,930.00 Pay for the renewal of Citrix Access Gateway licensing to provide remote access to the computer system Police $4,070.78 Pay for the repair of a 2007 Chevrolet Impala four door sedan involved in an accident Police $1,350.00 Purchase Dell Latitude E5520 laptop computer with Windows 7 Professional with carrying case Traffic Operations $2,000.00 Purchase 78 regulated signs BUDGET LINE ITEMS TO BE AMENDED 1. Approve the project budget for the Pavement Maintenance Program FY12 IDOT grant and matching funds in the total amount of $14,285.00—Submitted by Bradley Hagen, Airport Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE August 8, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as amended by changing address in item #6 from 135-137 Washington Street to 135-137 University Avenue and deleting item #7, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of August 1, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Mike Bown, Air Service Consultant Travel to Waterloo to attend meetings with Airport Board, Mayor, GCVA or as needed by airport Waterloo, Iowa from Minneapolis, Minnesota June 2011 through October 2011 $800.00 Captain Mohlis Microsoft Excel Mason City, Iowa August 23-24, 2011 $388.00 Investigator Galbraith Narcoterrorism & Islamic Terrorist Threat Johnston, Iowa August 15-17, 2011 $155.00 Mr. Schmitt questioned the need to go out of town for a Microsoft Excel class. Dan Trelka, Director of Safety Services, reported that he believes it was a cost savings to attend this course. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that yard waste refund in the amount of $72.00 for Kathy Graham of 240 Sheridan Road —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that recommendation to accept bid from Control Services of Marion, Iowa in the amount of $37,720.00 for F.Y. 2012 Flood Control System Tree Removal —Submitted by Jamie Knutson, P.E., Associate Engineer, be approved. Ayes: Three. Motion carried. Mr. Schmitt asked if this is due to the flood control system. Paul Huting, Leisure Services Director, reported this is a routine spraying of the levies for flood control purposes. Eric Thorson, City Engineer, mentioned that is a little higher this year due to additional areas being cleaned up from the flood. Moved by Schmitt, seconded by Hart that request to seek bids for Asbestos Survey 141-AS-09- 06-11-GO for five (5) structures: 1114 Jefferson Street; 1116-1118 Jefferson Street; 129 Ricker Street; 213 N. Barclay Street; and 135-137 University Avenue —Submitted by Rudy D. Jones, Community Development Director, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. uoTloy�I •aaaq j sa Cy •panoadds a `uoTssTtuuro s uan n • owes Xquo palirur n — q vy ag I It D 3o a:maim `XIInoS arurureD g S Z9'ti1ti Si$ 3o lunoure aqI uT (tlsuo aanoA.ueo fad) 000E uralI auII pun (sao!naaS 3oad) 61 E I LuauI aur-I assaaour oI uorlszuotliny min Ilrtugos ,iq papuooas `apop ,fq panojAl •pauaazo uoJloJAI •aaagZ :saXy •loafoad acres atp Jo Iced on Amp ingl papodaa `aoloaarQ saoinaas amsiaq `211TinH Innd •Ipuno3 oI palllmgns Xlsnopnaad sasuadxa out glum uoTlounfuoo uT ozom 2uTpung la)IanyAI ollgnd aril ao3 sassgoand ag33T pauollsanb Ilrtugos •ayN aaxrtu aalsaBTp avdp.'oI sped m as asu om PI g q d 00'0Zp$ + 00'S I £`17$ saolnaaS IuatuagetreiA alssm slauo alsumpauX asugomd 00'00L$ + 00'0I9`EZ$ saolnaaS luauraguuuw alsum sU[2II laaals cm Palzlag (y) ano3 asutpomd 0017£I`I$ suorlsaadp ogjua,i• t7O I Pun £0I }tonal — sNonq mapusl mat uo saalpoaluoo aleaq pun s)looH apu1d Jo uoTluliulsun ao3 iced 00.00£`Z$ laaalS Ioafoad lap pTmg laNaeyAI orignd ao3 s103ns3 Izroaaururoo (6) aura asngamd 61.606`Z$ saornaas aansia'i loa fond inp mug lavny'I oTignd ao3 sans (L) uanas asutiomd 00'6E817$ saoi,uag amsIog $uTPpnq laveli I ollgnd ao3 saap000 uT-112M (Z) OMl agtloand L 7'899`ZZ$ saornns amslag 2utpllnq lalauw ollgnd ao3 aooli LIum a0zaaa3 uT-)ilunn (I) auo asuiamd £L'£S9`6$ saarnraS aansTaq uoTinllulsuT pus uralsCs aoj s‘uuaay 2unox ioj durnd alum dq oz mac u Jo asutlomd 00'000`8$ saornaas aansra' nzuId odxg ioj pupalsur luouloapa asugoand 00'0IL`9$ saolmas amslaq go otu ug ioj sluauodtuoo &uuaals puu uopsuadsns &uuds asugoand O1'ZLI$ + 170'08`Z$ as d OIL )Tonal• a2sq.rn — Xssy ogm j luatuaosldaa asuioand 0017t79`Z$ ammo !vamp )iaonnlas uoilaalloo luauutuaad ato Jo uorlunaasuoo uorloaipoo ao3 uogezuotgnu la)Iunlg Z I OZAt 00.000`S$ spy ao3 aaluaJ Z I OZAd ao3 uoIlinud tlino,L sdlagd aril pus slay alp ioj Jaluap atll ao3 uoTlouzoad puu BulsTlranps ao3 uoiuziaotlinu Ia)luuig ZTOZAd 00'000`91$ slay ao3 aaluap sasegoand poo33o uogezUoglnu la)iunig ZIOZAd 00'00S`8$ slay ao3 aaluaJ sla;Ipnq loofoad/sluump alp pus uoTllnud tllnoA sdla4d alp Pun slay aril ioj aaluap aril ioj sasuadxa 8uiluud ao3 uoTluzuaotgns Ia}Iunig Z I OZAd 00'000`9$ slay ao3 aalua3 siood salup ag saua,Cg ao3 uossas Jo aapuiutuaa ao3 papal sluoiurago food asstioand 00.000`17$ aouuualureyAl/8uipling aalua3 lay ag Dimino a03 aannop a)Islu! puu uu3 Isnetlxa Mal s 3o uoiullsisui ao3 iisd 00'0Z17`9$ aotreualuTs pi g y�I/;IuT m lump aouuuomplAT Iuatuansd uou141odsuuj1 3o Iuaurlasda( •RMol lad Iol ;lunlaud pus s,Csmuiu uo open Ip13 of luaurdmba Jo !mum ptre luulsas asngamd • 00•S8Z`17I$ laodaTy urua;Ioad a;I.re4D XIIIIoud as&uasssd alp aalsTuIurpu of sa3T1a0s IsuopssaJoad a03 .ad 00'000`0 1 $ laodaTy arnupuadxg His •Isg + lunotuy •Ida Q 00'000`1$ JOAO puadxg of suogezuotilny-aid Z oged I tOZ '8 $sany aallTururo3 aousur,q Finance Committee August 8, 2011 Page 3 Moved by Cole, seconded by Schmitt that the project budget for the FYE 2012 Artists of Bahamas hotel -motel tax grant in the amount of $3,000.00—Submitted by Cammie Scully, Director of Cultural & Arts Commission, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that the project budget for the FYE 2012 Youth Pavilion & Holiday Arts Festival Marketing hotel -motel tax grant in the amount of $10,000.00—Submitted by Cammie Scully, Director of Cultural & Arts Commission, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that the project budget for the Internet Crimes Against Children project in the total amount of $10,000.00—Submitted by Daniel Trelka, Director of Safety Services, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that the project budget for the FYE 2012 Byrne Justice Assistance Grant for Tri-County in the total amount of $344,709.00—Submitted by Daniel Trelka, Director of Safety Services, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated August 8, 2011, pp. 1-68, in the amount of $3,894,974.64, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the bill payment With no further business before the committee, it was moved by Schmitt, seconded by Hart that the meeting be adjourned at 5:09 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 3 5 '6 - (-`CL, FY)019- BUDGETED !4'LU6 '' EXPENDED YTD - THIS REQUEST .(L; o ) LEFT AFTER THIS REQUEST q-3.1-610 DATE -771 S 3di i Original - Clerk/Finance Cod - Department NAME(S) AND POSITION(S): Rudy D. Jones Community Development Director DATE: August 4, 2011 NAME OF CLASS / MEETING: Housinglowa Conference 2011 DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 6, 2011 RETURN DATE: September 8, 2011 DATE(S) OF MEETING: September 6-8, 2011 PURPOSE OF TRAVEL: Attend networking committee meetings prior to conference and attend the annual Housinglowa Conference 2011. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ -0- METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $260.00 LODGING TAXI $135.00 MEALS PARKING $175.00 REGISTRATION AIRFARE 50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 620.00 224 32 5850 1346 BUDGET LINE ITEM: BG21A ADMN GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 620.00 PER PERSON I BELIEVE THIS TRIP SERA/ AND IS NECESSARY ANO BE CITY OF WATERLOO BLIC PURPOSE I APPROVE THIS TRAVEL REQUEST L TO THE Noel Anderson, Community Planning & Development Director - DEPARTMENT HEAD MAYOR IZ/NMared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ' j U /it/ F; 5 U /j FY,16// BUDGETED -5G'nI/L EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori. inal - Clerk/Finance 4g3.& V c5e`i5.64c.:2 �� Sr _2J / ( • • ment NAME(S) AND POSITION(S): Cheryl Huddleston, Human Resources Manager DATE: 8/8/11 NAME OF CLASS / MEETING: NPELRA ADVANCED COSTING A LABOR CONTRACT IaPELRA ANNUAL CONFERENCE DESTINATION: W Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/6/11 RETURN DATE: 9/9/11 DATE(S) OF MEETING 9/7/11 Advanced Costing 9/8-9/11 IAPELRA Conference PURPOSE OF TRAVELITRAINING: Attend National Public Employer Labor Relations Asso Advanced Costing a Labor Contract Academy Attend Iowa Public Employer Labor Relations Asso Annual Conference I'm current VP of laPELRA and President Elect of laPELRA WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X Shelly Kruger from Human Rights will fill in for the days I'm gone. YES NO COST $ -0- METHOD OF TRAVEL: CITY VEHICLE XX PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $186.00 LODGING TAXI $75.00 MEALS PARKING $149.00 Class REGISTRATION AIRFARE $75.00 Conf REGISTRATION MSC/TOLLS TOTAL FOR ALL: $ $485.00 BUDGET LINE ITEM: 010 09 8250 1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY ! WATERLOO U(bkj‘rVN MANAG'R 8/8/2011 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY •2L'/v(BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori. inal - Clerk/Finance STAFF ONLY !L•' t Att,`Yt (J - Go <3U "7 0 2'».7' fS•4�t Copy - Department NAME(S) AND POSITION(S): James E. Walsh, Jr. City Attorney DATE: 8/4/11 NAME OF CLASS / MEETING: IMLA's Annual Conference DESTINATION: Chicago, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/11/11 RETURN DATE: 9/14/11 DATE(S) OF MEETING: 9/11-14/11 PURPOSE OF TRAVELIT RAINING:. {� L r^� LOL- PrCr/4(424k) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES x COST $ NO METHOD OF TRAVEL: CITY VEHICLE x AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $807.00 $165.00 $775.00 LODGING MEALS REGISTRATION $ 91.50 a MILEAGE/FUEL TOTAL FOR ALL: $ TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-06-8600-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC ii" URPOSE AND IS NEw SSARY AND BENEFICIAL f. THE CITY OF I_l ERLO MENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FIPIANCE DEPT. STAFF ONLY LINE ITEM USED /6; z 4 O /fi t FY d U/ .2BUD6ETED EXPENDED YTD TICS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance u0 f/_3 %5 '1( Copy - Department NAME(S) AND POSITION(S): Suzy Schares, City Clerk Michelle Weidner, Chief Financial Officer DATE: September 22, 2011 NAME OF CLASS 1 MEETING: Iowa League of Cities Conference DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Des Moines, Iowa DEPARTURE DATE: 9-22-2011 RETURN DATE: 9-22-2011 DATE(S) OF MEETING: 9-22-2011 PURPOSE OF TRAVEUTRAINING: Attend League Conference workshops WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING 50.00 MEALS 290.00 REGISTRATION 40.00 MILEAGE/FUEL TOTAL FOR ALL: $ 380.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES X YES NO NO 010-03-8400-1346 GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 190.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED Cjt- 0/ 6W6) lJ FC/ FY I - BUDGETED _( SJ6). 4'0 EXPENDED YTD — THIS REQUEST `-f/6 . /6, LEFT AFTER THIS REQUEST 0-{Cck9,,c4 DATE '; /O Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Buck Clark, Mayor DATE: August 10, 2011 NAME OF CLASS / MEETING: Iowa League of Cities Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9-20-2011 RETURN DATE: 9-23-2011 DATE(S) OF MEETING: 9-21-11 through 9-23-11 PURPOSE OF TRAVEL/TRAINING: Attend League Conference workshops WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 300.16 LODGING TAXI 70.00 MEALS PARKING REGISTRATION AIRFARE 40.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 410.16 BUDGET LINE ITEM: YES NO YES NO 010-01-8200-1346 GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 410.16 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST y DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 5SC C.06) ' £f/ /,z 3 d ?mil `%!i ac/ Copy - Department NAME(S) AND POSITION(S): Lieutenant Corbin Payne DATE: August 10,2011 NAME OF CLASS / MEETING: FBI National Academy Orientation DESTINATION: Omaha, Nebraska DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 31, 2011 Return Date: August 31, 2011 DATE(S) OF MEETING: August 31,2011 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Lt. Corbin Payne to the FBI National Academy Orientation on Aug 31, 2011, in Omaha, Nebraska. Lieutenant Payne will be attending the FBI National Academy in the Fall of 2011 in Quantico, Virginia. This orientation luncheon is a required prerequisite to attend the academy. The attendees will learn what to expect while at the academy and obtain information about the classes. There is no cost for the orientation. A city vehicle will be required to drive to the FBI headquarters for the training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $23.00 MEALS $0.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 123.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 123.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO \AI DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: August 15, 2011 Prepared: August 4, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 8 SUBJECT: Garbage Refund for Jack Roehr of 207 Reber Avenue Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for Jack Roehr of 207 Reber Avenue in the amount of $346.50. Summary Statement: The above property has been billed for two garbage cans because it was considered a duplex. The property has not been a rental since 1998 when the owner decided to convert it to a single-family dwelling. Mr. Roehr contacted City Clerk staff to look into converting his billing units from 2 units to 1 unit. After checking with Black Hawk County records, it was still considered a two-family unit. Mr. Roehr was then referred to the Building Department to arrange for a time for the City Building Inspector to check the property to determine if it was a single-family dwelling. In communicating with the City Building Inspector, it was suggested that a second countertop and sink be removed. In communications with staff from Waterloo Water Works, it was determined that the billing on the property is consistent to that of a single-family dwelling. According to Black Hawk County records, it has been converted to a single-family dwelling and is now being charged as a single-family dwelling for tax purposes. It was then determined that to keep consistent with Black Hawk County records, the units would've properly adjusted to one. The total amount due for reimbursement is $346.50. Expenditure Required: $346.50 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not give the reimbursement Background Information: Our office received a letter requesting that the above property receive a reimbursement for the overpayment of city garbage services. To Waterloo City Finance Committee, August 4, 2011 RECEIVED 2011 RUG 9 PM 3 26 CITY CLERK Members of Waterloo Finance committee, AUDITOR'S OFFICE Please accept my request for refund of garbage fees collected on rental during times the rental was unoccupied. Thank you for your consideration. Sincerely, 2Z Jack Roehr Tr pawLett 8141ott- Avi 1Kottky 44.12-L---11C Uri+ eer,(40-€0k. ��a- 5 UUG6DFR DISPLAY 7/28/11 9:19:45 Di Account No 09 40 0200 13203 Customer ROEHR JACK JR Address 207 REBER 5=Payments ? Billing Consu Water Date Payment 5/27/11 4 17.87- _ 2/25/11 _ 11/24/10 8/26/10 5/26/10 2/24/10 splay Account History Billing Date Ph AVE Sewer Payment 75.00- 232-5790 WATERLOO Activity Garbage SIURM Payment Payment 63.00- ' 16.50- 5 17.87- 75.00- 63.00- • 16.50- 4 16.85- 75.00- 31.50- 16.50- 6 16.85- 75.00- 31.50- 16.50- 3 16.85- 63.30- 31.50- 16.50- 7 16.85- 63.30- 31.50- 16.50- UUG6DFR DISPLAY Total Payment 172.37- 172.37- 139.85- 139.85- 128.15- 128.15- St Cnd 0P P P P P P 7/28/11 9:19:45 Display Account History Account No 09 40 0200 13203 Billing Date Customer ROEHR JACK JR Ph 232-5790 Activity Address 207 REBER AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Date Payment Payment 11/24/09 8 15.30- 63.30- 8/26/09 5/26/09 2/25/09 _ 11/25/08 _ 8/26/08 8 15.30- 7 15.30- 9 15.30- 8 12.73- 10 13.61- UUG6DFR DISPLAY Account No 09 40 0200 Customer ROEHR JACK JR Address 207 REBER 5=Payments ? Billing Consu Date 5/27/08 Water Payment 8 12.73- 2/26/08 11 11/27/07 18 8/24/07 29 5/25/07 9 2/27/07 9 UUG6DFR DISPLAY Account No 09 40 0200 Customer ROEHR JACK JR Address 207 REBER 5=Payments ? Billing Consu Water Date Payment 11/27/06 10 11.46- 8/25/06 5/26/06 _ 2/24/06 _ 11/28/05 _ 8/26/05 11 11 11 11 12 12.23- 12.23- 12.23- 11.24- 11.94- 63.30- 63.30- 63.30- 63.30- 63.30- Garbage STORM Total St Cnd Payment Payment Payment 31.50- 110.10- P 31.50- 31.50- 63.00- 63.00- 31.50- Display Account History 13203 Billing Date Ph 232-5790 Activity AVE WATERLOO 110.10- P 110.10- P 141.60- P 139.03- P 108.41- P 7/28/11 9:20:06 Sewer Payment 63.30- 14.57- 63.30- 19.26- 63.30- 28.57- 63.30- 11.66- 63.30- 10.70- 63.30- Garbage STORM Total Payment Payment Payment 31.50- 107.53- 63.00- • 63.00- • 63.00- . 31.50- 31.50- Display Account History 13203 Billing Date Ph 232-5790 Activity AVE WATERLOO 140.87- 145.56- 154.87- 106.46- 105.50- St Cnd P P P P P P 7/28/11 9:20:06 Sewer Garbage STORM Payment Payment Payment 63.30- 63.00• - 63.30- 63.30- 63.30- 63.30- 63.30- 31.50- 31.50- 31.50- 31.50- 31.50- Total St Cnd Payment 137.76- P 107.03- P 107.03- P 107.03- P 106.04- P 106.74- P UUG6DFR DISPLAY 7/28/11 9:36:45 Display Account History Account No 09 40 0200 13203 Billing Date Customer ROEHR JACK JR Ph 232-5790 Address 207 REBER AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage SIURM Date Payment Payment Payment Payment 5/26/05 12 11.94- 63.30- 31.50- 2/24/05 14 11.59- 63.30- 31.50- 11/29/04 12 10.37- 63.30- 31.50- 12 10.37- 63.30- 31.50- 9 8.56- 63.30- 31.50- 10 9.15- 63.30- 31.50- 8/27/04 5/27/04 2/24/04 UUG6DFR DISPLAY Account No 09 40 0200 Customer ROEHR JACK JR Address 207 REBER 5=Payments ? Billing Consu Date 11/25/03 13 8/27/03 5/28/03 2/25/03 10 11/26/02 11 8/28/02 11 UUG6DFR DISPLAY Display Account History 13203 Billing Date Ph 232-5790 AVE WATERLOO Water Sewer Garbage STORM Payment Payment Payment Payment 10.98- 63.30- 31.50- 10 9.15- 63.30- 31.50- 8 8.56- 63.30- 60.00- 9.15- 63.30- 30.00- 8.96- 57.30- 30.00- 10.88- 60.17- 31.50- Display Account History Account No 09 40 0200 13203 Billing Date Customer ROEHR JACK JR Ph 232-5790 Address 207 REBER AVE WATERLOO 5=Payments ? Billing Consu Date 5/29/02 11 2/25/02 10 11/27/01 11 _ 8/28/01 17 _ 5/29/01 10 2/26/01 13 UUG6DFR DISPLAY Water Sewer Garbage STORM Payment Payment Payment Payment 9.35- 60.17- 31.50- 8.35- 57.30- 30.00- 8.96- 57.30- 30.00- 12.94- 60.17- 31.50- 8.35- 57.30- 30.00- 10.05- 57.30- 30.00- Display Account History Account No 09 40 0200 13203 Billing Date Customer ROEHR JACK JR Ph 232-5790 Address 207 REBER AVE WATERLOO 5=Payments ? Billing Consu Water Date Payment 11/27/00 13 10.05- 8/28/00 18 12.90- 57.30- 30.00- 12 9.60- 57.30- 30.00- 13 10.05- 57.30- 30.00- 13 10.52- 60.17- 33.00- 22 15.72- 60.17- 33.00- _ 5/26/00 2/28/00 11/24/99 _ 8/27/99 Sewer Garbage STORM Payment Payment Payment 57.30- 30.00- Activity Total St Cnd Payment 106.74- P 106.39- P 105.17- P 105.17- P 103.36- P 103.95- P 1 7/28/11 9:36:45 Activity Total St Cnd Payment 105.78- P 103.95- P 131.86- P 102.45- P 96.26- P 102.55- P RT 1 7/28/11 9:36:52 Activity Total Payment 101.02- 95.65- 96.26- 104.61- 95.65- 97.35- St Cnd P P RT* P P RT P P 4- 7/28/11 9:36:52 Activity Total St Cnd Payment 97.35- P 100.20- P 96.90- P 97.35- P 103.69- P RT* 108.89- P RT UUG6DFR DISPLAY Display Account History Account No 09 40 0200 13203 Billing Date Customer ROEHR JACK JR Ph 232-5790 Address 207 REBER AVE WATERLOO 5=Payments ? Billing Consu Water Date Payment 5/26/99 12 9.41- 2/24/99 15 11/24/98 11 8/27/98 18 5/26/98 20 2/24/98 38 UUG6DFR DISPLAY Account No 09 40 0200 Customer ROEHR JACK JR Address 207 REBER 5=Payments ? Billing Consu Date 11/25/97 27 8/27/97 37 5/27/97 37 2/24/97 42 11/26/96 14 8/27/96 22 UUG6DFR DISPLAY Sewer Garbage S"IVRM Payment Payment Payment 57.30- 30.00- 11.10- 57.30- 8.36- 57.30- 12.56- 60.17- 13.66- 62.90- 22.39- 83.30- 30.00- 30.00- 31.50- 63.00- • 60.00- Display Account History 13203 Billing Date Ph 232-5790 AVE WATERLOO Water Sewer Garbage STORM Payment Payment Payment Payment 16.66- 69.00- 60.00- 21.85- 82.00- 60.00- 21.85- 82.00- 60.00- 24.45- 88.50- 60.00- 9.92- 57.30- 60.00- 14.72- 65.63- 63.00- Display Account History Account No 09 40 0200 13203 Billing Date Customer ROEHR JACK JR Ph 232-5790 Address 207 REBER AVE WATERLOO 5=Payments ? Billing Consu Date 5/28/96 32 2/26/96 32 11/28/95 34 8/29/95 21 5/30/95 18 2/28/95 12 Water Sewer Garbage Payment Payment Payment 19.27- 75.50- 60.00- 19.27- 75.50- 60.00- 20.29- 57.30- 60.00- 13.55- 57.30- 60.00- 12.56- 60.17- 63.00- 9.29- 60.17- 63.00- STORM Payment UUG6DFR DISPLAY Display Account History Account No 09 40 0200 13203 Billing Date Customer ROEHR JACK JR Ph 232-5790 Address 207 REBER AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage Date Payment Payment Payment 11/30/94 18 10.97- 57.30- 39.75- 8/31/94 13 8.59- 57.30- 60.00- 5/31/94 21 12.99- 60.17- 63.00- 2/28/94 18 10.97- 57.30- 60.00- 11/29/93 21 12.40- 58.60- 60.00- 8/31/93 24 13.83- 58.60- 60.00- SIURM Payment 7/28/11 9:36:58 Activity Total Payment 96.71- 98.40- 95.66- 104.23- 139.56- St Cnd P P P P RT P RT 165.69- P 7/28/11 9:36:58 Activity Total St Cnd Payment 145.66- P 163.85- P 163.85- P 172.95- P 127.22- P 143.35- P L 7/28/11 9:37:02 Activity Total St Cnd Payment 154.77- P 154.77- P 137.59- P 130.85- P 135.73- P RT 132.46- P L 7/28/11 9:37:02 Activity Total Payment 108.02- 125.89- 136.16- 128.27- 131.00- 132.43- St Cnd P P P L P P P .MARIA ARMSTRONG From: MARIA ARMSTRONG Sent: Thursday, July 28, 2011 12:27 PM To: MARY RATKOVICH Subject: RE: 207 Reber Avenue Sounds good to me. I will give him a call so he knows what is going on with his billing. I'm sure he won't have any complaints but you never know :) Again, thanks Mary for your input on this. Thank you, Maria Armstrong City of Waterloo -City Clerk & Finance Department 715 Mulberry Street Waterloo, Iowa 50703 W: 319-291-4323 F: 319-291-4571 E: maria.armstrong@waterloo-ia.org Original Message From: MARY RATKOVICH Sent: Thursday, July 28, 2011 11:00 AM To: MARIA ARMSTRONG Subject: RE: 207 Reber Avenue Maria, The account has been given garbage credits for a long time. The usage there is only minimum based on (1) unit. The only extra charge here is on the sewer which is being charged for (2) sewer minimums. Under the circumstances I would suggest changing the account to a (1) unit and match up with the county records. If the city decides that this property does not conform to city code you can let us know and we can always change the billing back to (2) units for billing purposes. Let me know. Mary Original Message From: MARIA ARMSTRONG Sent: Thursday, July 28, 2011 10:34 AM To: MARY RATKOVICH Subject: 207 Reber Avenue Mary, Wondering if you could take a look at the account for the property indicated above. Black Hawk County has changed the property to a single- family/owner occupied dwelling (see attached document). The property owner is now requesting to have his Water Works billing changed to one. Bob Osgood went & checked the property and stated that there are somethings that the owner needs to do to conform to city code for a single family dwelling. Not sure where to go with this one, looking to see what route you suggest we take. Thanks, Maria Armstrong City of Waterloo -City Clerk & Finance Department 715 Mulberry Street 1 Waterloo, Iowa 50703 ,W: 319-291-4323 F: 319-291-4571 E: maria.armstrong@waterloo-ia.org 2 Black Hawk County Detailed Parcel Report Page 1 of 3 • BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8913-27-478-005 ROEHR,JACK L JR ROEHR,JACK L JR 207 REBER AV WATERLOO, IA 50701-0000 PDF No. Map Area Contract Buyer 4 CWTLO-02 Property Address Current Recorded Transfer 207 REBER AV 404 KIMBALL AV WATERLOO, IA 50701-0000 Date Drawn Date Filed Recorded Document 3/29/1994 /4/1994 !Type CLD 640679 D SALES BUILDING PERMIT Date AmountNUTC / Type Date Number Amount Reason 3/29/1994 16,100 SALE BETWEEN FAMILY MEMBERS / 8/6/2010 WA 05759 500 Misc Deed 8/4/2010 WA 04798 5,000 Kitchen Remodel 5/25/198936,000 NORMAL ARMS -LENGTH 7/17/2009 WA 03666 1,900 A/C TRANSACTION / Deed 10/13/2008 WA 09256 31,503 Siding ASSESSED VALUES/CREDITS Year Class 2011 Values as Approved by Board of Review Action R 100% Value Land Dwelling Building M/E Total cres 17,500 117,360 0 0 134,860 0 Credits Military Exemption Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Agricultural Family Farm Credit Credit Y Taxable Value Land Dwelling Building M/E Total 17,500 117,360 0 0 134,860 Year Class 2010 R 100% Value Land Dwelling Building M/E Total Acres 16,850 121,650 0 0 138,500 0 Credits Military Exemption Homestead Credit Disabled Veteran Credit Property Tax Relief Credit gricultural Credit Family Farm Credit Y Taxable Value Land Dwelling Building M/E Total 8,177 59,037 0 0 67,214 Year Class 2009 R 100% Value Land Dwelling Building M/E Total jAcres 16,850 121,650 0 0 138,500 JO Credits Military Exemption Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Agricultural Credit Family Farm Credit Y Taxable Value Land Dwelling Building M/E Total 7,904 57,065 0 0 64,969 Year Class 2008 R Value I16,850 1114,280 100% Land Dwelling Building 0 M/E 0 Total 131,130 P cres http://www2. co.black-hawk. ia. us/website/bhmap/bhRepDet.asp?apn=8913 27478005 7/28/2011 Black Hawk County Detailed Parcel Report Page 2 of 3 • Credits Military Exemption Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Agricultural Credit Family Farm Credit Taxable Value Land Dwelling Building M/E Total 7,682 52,099 0 0 59,781 TAX INFORMATION ASSESSMENT YEAR 2009 PAYABLE 2010/2011 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 138,500 64,969 0 42.76081 $2,778 13 $2,646.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Family Farm Credit Corp $132.73 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL HOME PARK ADDITION ALL LOTS 1 AND 2 BLK 1 EXC S 50 FT E 20 FT LOT 3 BLK 1 EXC S 50 FT LAND Basis Front Rear Side 1 Side 2 Lot Area Acres FrontFoot70 ir 70 140 140 0 9800 0.225 otals: 9800 0.225 DWELLING CHARACTERISTICS Type Style Single -Family / Owner Occupied 1 Story Frame Year Built Area Heat AC Attic 1950 1969 Yes Yes None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 8 0 4 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring C Blk Carp / Vinyl Exterior Walls Interior Finish Vinyl Plas / Panel Roof Asph / Gable Non -Base Heating FloorlWall Pipeless Handfired Space Heaters 0 1 Full Bath < Desc Quantity Plumbing 1 Shower Stall Bath Style Area Extras CONC PAT 13 X 32 1 1 Sink Porch 1S Frame 112 Enclosed GARAGES ear Built Style'Width Length Area Basement Qtrs Over Area AC Basement Stalls 1962 Det Frame 122 22 484 0 None 0 0 YARD EXTRAS CAR PORTS None Description Year Built Quantity Plot No. Extended Description Sheds 1950 1 63 SF, Frame, Average Pricing http://www2. co.black-hawk. ia. us/website/bhmap/bhRepDet.asp?apn=8913 27478005 7/28/2011 CITY OF WATERLOO Committee Communication Finance Committee Meeting: August 15, 2011 Prepared: August 9, 2011 Dept. Head Signature: Suzv Schares # of Attachments: 2 SUBJECT: Refund for Barbara Kazenelson for property located at 3522 Augusta Circle Submitted by: Suzv Schares, City Clerk Recommended Committee Action: Approval of garbage and extended yard waste refund for Barbara Kazenelson for property located at 3522 Augusta Circle in the amount of $64.80 because the property has been vacant since February 2011 and city services were not utilized. Summary Statement: The above individual has requested a reimbursement. The letter and account information is attached. Expenditure Required: $64.80 Source of Funds: GARBAGE REFUND 525-15-5400-1785 YARD WASTE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. Barbara Xazenelson 1983 Westchester Road Waterloo, 150701 August 8, 2011 City Clerk 715 Mulberry Street Waterloo, IA 50703 I vacated the property of 3522 Augusta Circle on February 1, 2011 and am requesting a refund for the garbage and yard waste collection services. 1 am still the owner and the property is currently for sale. Please contact me at 319-232- 9234 if you have questions. Thank you, frat,-/ 7k-41?-0-(' Barbara Kazenelson UUG6DFR' DISPLAY 8/09/11 9:02:38 Display Account History Account No 08 80 0635 12206 Billing Date Customer KAZENELSON BARBARA Ph 232-9234 Activity Address 3522 AUGUSTA CIR WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 5/20/11 1 22.36- 37.50- 64.80-e 7.83- 132.49- OA 2/21/11 15 61.56- 49.38- 64.80- 8.25- 183.99- P 11/19/10 279 321.22- 49.38- 64.80- 8.25- 443.65- P 8/20/10 198 234.55- 49.38- 64.80- 8.25- 356.98- P 5/20/10 12 24.68- 36.69- 64.80- 8.25- 134.42- P 2/18/10 15 28.31- 41.73- 64.80- 8.66- 143.50- P F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cult F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS CITY OF WATERLOO Committee Communication Finance Committee Meeting: August 15, 2011 Prepared: August 10, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 3 SUBJECT: Garbage Refund for Ludwig Stejskal of 1132 Longfellow Avenue Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for Ludwig Stejskal of 1132 Longfellow Avenue in the amount of $189.00. Summary Statement: The above property has been vacant since June 19, 2009. The executor of Mr. Stejskal's estate has requested a refund for payments made while city services were not being utilized. Expenditure Required: $189.00 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not give the reimbursement Background Information: Our office received a letter requesting that the above property receive a reimbursement for the overpayment of city garbage services because the property has been vacant since June 19, 2009. August 7, 2011 City of Waterloo Finance Committee 715 Mulberry St Waterloo, IA 50703 Re: Ludwig Stejskal 1132 Longfellow Ave Waterloo, IA 50703 I am requesting a refund of garbage fees for my deceased father for the foliowing billings (Account History Attached): 08/03/09 27.00 11/02/09 27.00 02/02/10 27.00 05/03/10 27.00 08/02/10 27.00 11/02/10 27.00 02/01/11 27.00 189.00 My father was admitted to the Allen Memorial Hospital Emergency Room on 06/19/2009. He was released to Ravenwood Nursing & Rehab Center. He died at Ravenwood on 08/30/2009. His home at 1132 Longfellow Ave has been vacant since 06/19/2009. Please make the refund check payable to the Estate of Ludwig Stejskal, 434 Beverly Hill St, Waterloo, IA 50701-1965 (the Estate's address). Thank you for taking care of this matter. Very truly yours, Ludwig C Stejskal, Executor 434 Beverly Hill St, Waterloo, IA 50701-1965 Phone: (319) 233-1723 Attachments: Account History Executor Appointment WG6DFR DISPLAY Display Account History Account No 05 60 0270 6430 Billing Date Customer STEJSKAL LUDWIG Ph 233-5346 Address 1132 LONGFELLOW AVE WATERLOO 5=Payments ? Billing Consu Date 8/03/11 0 5/04/11 0 17.87- 2/01/11 1 17.87- 11/02/10 0 16.85- 8/02/10 1 16.85- 5/03/10 0 16.85- Water Sewer Garbage STORM Payment Payment Payment Payment 37.50- 37.50- 37.50- 37.50- 31.65- 27.00- . 27.00- ' 27.00- 27.00- 8.25- 8.25- 8.25- 8.25- 8.25- WG6DFR DISPLAY Display Account History Account No 05 60 0270 6430 Billing Date Customer STEJSKAL LUDWIG Ph 233-5346 Address 1132 LONGFELLOW AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Date Payment Payment 2/02/10 1 16.85- 31.65- 11/02/09 8/03/09 5/01/09 2/02/09 11/03/08 2 15.30- 69 81.41- 4 15.30- 5 15.30- 5 12.73- 31.65- 31.65- 31.65- 31.65- 31.65- Garbage STORM Payment Payment 27.00-, 27.00- 27.00- 27.00- 27.00- 27.00- 8/10/11 8:19:26 Activity Total St Cnd Payment 0 63.62- P 90.62- P 89.60- P 89.60- P 83.75- P 8/10/11 8:19:26 Activity Total St Cnd Payment 75.50- P 73.95- P 140.06- P 73.95- P 73.95- P 71.38- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS r'n +na 'n s x 1 IN THE IOWA DISTRICT COURT FOR BLACK HAWK COUNTY IN THE MATTER OF THE PROBATE NO.01071 ESPR057584 EST LUDWIG STEJSKAL LETTERS OF APPOINTMENT. KNOW ALL MEN BY THESE PRESENTS: THAT LUDWIG C STEJSKAL AND ANN M SMITH. having been. -duly appointed and qualified as EXECUTORS of the above entitled matter is vested with all powers authorized by law r in the prenu ses Signed. and sea],ed'28 SEPTEMBER 2009 CLERK OF COURT Clerk of District Court of said County and State ram.- 3 - ��«C Designee CERTIFICATE '` State of. -tows, BlackHawkCounty; ss. I, the undersigned do hereby certify that the foregoing is a full, true and correct_ copy of Letters issued in the above named matter as the same appear of record in my office, and that said letters remain in full force and effect and said fiduciary(ies) has (have) not been discharged on this date. Signed and Sealed this day of CLERK OF COURT Clerk of District Court of said County and State Designee CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: August 15, 2011 Prepared: August 4, 2011 Dept. Head Signature:''12-- # of Attachments: SUBJECT: Equipment Disposal Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Request authorization to dispose of retired equipment Expenditure Required: None Source of Funds: NA Policy Issue: NA Alternative: NA Background Information: Request authorization to dispose of retired vehicles and equipment that have been or are scheduled to be replaced through this year's vehicle acquisition process. Disposition process will vary between sealed bid and on-line auction. Vehicle Number Make Model Condition 122J01 Ford F-450 Poor / Corrosion 111133 Ford Crown Vic Poor / Corrosion 111155 Ford Crown Vic Poor / Accident Victim 111151 Ford Crown Vic Poor / Mileage 111156 Ford Crown Vic Poor / Mileage 113145 Ford Crown Vic Poor / Accident Victim 222A01 Ford Ranger Good / Excess Vehicle 222A02 Ford Ranger Fair / Mileage 142G03 Ford F-250 Fair / Mileage 142B08 GMC Pickup Poor / Corrosion 710348 IH Tandem Poor / Corrosion 710350 IH Tandem Poor / Corrosion 701378 IH Tandem Poor / Corrosion 550006 Elgin Pelican Poor 550007 Elgin Pelican Poor CITY OF WATERLOO Committee Communication Finance Committee Meeting: August 15, 2011 Prepared: August 8, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: Request for Authorization to accept bids for the purchase of one (1) Parks Department Chipper Truck with Aerial Unit Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: NA Expenditure Required: Est $145,000 Source of Funds: GO Bond Policy Issue: NA Alternative: NA Background Information: Request authorization to accept bids for the purchase of one (1) Parks Department Chipper Truck with Aerial Unit. This replacement is in line with the overall equipment replacement plan and budgeted for in the 2012 CIP. CITY OF WATERLOO Committee Communication Finance Committee Meeting: August 15, 2011 Prepared: August 9, 2011 Dept. Head Signature: Eric Thorson # of Attachments: 0 SUBJECT: F.Y. 2012 PAVEMENT REPAIR AT W. 6TH STREET & WASHINGTON STREET Submitted by: Dennis Gentz, P.E., Assistant City Engineer Recommended City Council Action: I have reviewed the bids for the F.Y. 2012 Pavement Repair at W. 6`h Street & Washington Street and recommend that the low bid be accepted. Summary Statement DESCRIPTION: Remove and replace sanitary manhole boxout and surrounding pavement. PROPOSAL SENT TO: B & B Builders & Supply, Waterloo, Iowa Baker Concrete & Excavating, Waverly, Iowa Bowers Masonry, Inc., Waterloo, Iowa DC Corporation, Waterloo, Iowa Mike Dolan Concrete & Masonry, Waterloo, Iowa Stickfort Construction Corp., Hudson, Iowa BIDS OPENED: Tuesday, August 09, 2011 at 1:30 PM THOSE PRESENT: Suzy Schares and Dennis Gentz ENGINEER'S ESTIMATE: $5,200.00 BIDS RECEIVED: B & B Builders and Supply RECOMMENDED BID: $4,188.50 Expenditure Required $4,188.50 Source of Funds: IDOT reimbursement (pavement replacement) and Sewer Funds Policy Issue N/A Alternative N/A Background Information: Cc: Larry Smith, Waste Management Services 3 WATERLOO WATER WORKS DENNIS D. CLARK, P.E. General Manager 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 August 5, 2011 Michelle Weidner, CFO Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 RE: Professional Office Systems Over Billing Dear Michelle: TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER From at least 1982 through 1996, Professional Office Systems (POS) had two accounts with the Waterloo Water Works (WWW). The addresses of the accounts were 2757 Burton Avenue and 2827 Burton Avenue. In 1996, POS added a major addition to their facility. The meter account at 2757 Burton Avenue was re-established in 1996 as 2757 Burton Avenue — A. That account has continued to bill properly since 1996, with monthly billing under Control 16. The meter account at 2827 Burton Avenue was re-established as 2757 Burton Avenue — B. That account has also continued to bill properly since 1996, with monthly billing under Control 16. However, the account at 2827 Burton Avenue has also continued to bill quarterly under Control 5. The simultaneous billing of 2827 Burton Avenue and 2757 Burton Avenue — B caused a double billing on the account. A recent legal opinion noted a statute of limitations of five years for bills of this type. Overpayments in the last five years on the 2827 Burton Avenue account total $3,023.21 for water and $5,725.75 for sanitary sewer. I have discussed the overpayments with management at POS. Pending reimbursement of the above amounts, they were appreciative and satisfied with the proposed resolution of the matter. It is recommended that the City of Waterloo authorize reimbursement of sanitary sewer over billing in the amount of $5,725.75. The Board of Trustees of the Waterloo Water Works will be requested to approve a reimbursement of drinking water over billing in the amount of $3,023.21. If approved, the WWW will issue a reimbursement check to POS for the combined sum of $8,748.96. The City share of the reimbursement will be deducted from the next payable disbursement of sanitary sewer fees from the Water Works to the City. 3 Page 2 If you are in agreement, please place the request for reimbursement on the next available Finance Committee and/or City Council agenda, as appropriate. Thank you for your partnering efforts to resolve these issues. Please feel free to contact me if you have any questions. DDC/cm Respectfully submitted, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (5111( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase Remove and replace transmission / clutch for John Deere tractor/mower This purchase or expenditure is being made because: Non -Repairable Vendor selected for this purchase: Waterloo Implement ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: OEM only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation FederaVother grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 175,000.00 ./ $ Respectful) ubmitted, g 8- t( /710' .:,W r;, L/�.gi 2 �-s-�1 / (Signature Dept. H d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Sewer - John Deere Tractor Transmission - Clutch Replace - Aug 2011.xls (Mar 2010) 4\koavA-Al- City of Waterloo 5'3otr Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 6,230.00 plus est. shipping costs of $ to pay for or puchase This purchase or expenditure is being made because: To replace tires on several of our front line apparatus. Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Tires are purchased through a state Michelin bid. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 010-12-1400-1571-Mach/Equip. Replacement Parts (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is or Designee) Date (Project Code) $ 7,000.00 / $ 6,557.15 4/i / NA flAift l C/ (Signature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) MICHELIN NORTH AMERICA, INC. ("MICHELIN") APPLICA T ION,FOR OPENING A FLEET ACCOUNT DATE Or AP LICA N j CRED LIMIT R QUESTED SEGMENT "ADC} t COMPLETE LEGAL NAME OF COMPANY APPLYING FOR PROGRAM (Please Print or Type) Waterloo Fire Rescue NAME OF EXISTING MICHELIN FLEET PROGRAM: (When applicable to &Slated companies.) STREET ADDRESS OF COMPANY OFFICE 425 East Third Street CITY Waterloo STATE IA ZIP 50703 COUNTY Black Hawk APPUCANT MANAGER NAME Darryl Hartema ACCOUNTS PAYABLE MANAGER NAME Beverly Brumbaugh CHIEF FINANCIAL OFFICER NAME Pat Treloar, Fire Chief APPLICANT MANAGER PHONE NUMBER 319-291-4460 ACCOUNTS PAYABLE MANAGER PHONE NUMBER 319-291-4459 CHIEF FINANCIAL OFFICER PHONE NUMBER 319-291-4459 APPLICANT MANAGER FAX NUMBER 319-291-4279 - ACCOUNTS PAYABLE MANAGER FAX NUMBER 319-291-4279 CHIEF FINANCIAL OFFICER FAX NUMBER 319-291-4279 APPLICANT MANAGER E-MAIL ADDRFSs wfrmech@yahoo.com ACCOUNTS PAYABLE MANAGER E-MAIL ADDRESS chiefsec@waterloo-ia.org CHIEF FINANCIAL OFFICER E-MAIL ADDRESS fire.chief@waterloo-ia.org If there are multiple locatio Will this company use the Mandatory Credit Card Program Yes ❑ No ❑ Do you want invoices sent by (Please select one): ns, please attach a roster of approved locations, includina complete address, phone, fax and po structure. Ship -to Address (Location Eligible to Purchase) LEGAL NAME OF LOCATION PURCHASING TIRES Mail D Fax ❑ Do you want invoices sent to (Please select one): Bill to❑ Shipto❑ LEGAL NAME OF COMPANY BEING BILLED DBA NAME DBA NAME P.O. BOX STREET ADDRESS STREET ADDRESS CRY STATE ZIP CODE CITY STATE ZIP CODE PHONE FAX ACCOUNT ADMINISTRATOR FOR MICHELIN INTERNET PROGRAMS ACCOUNT ADMINISTRATOR NAME ACCOUNT ADMINISTRATOR PHONE NUMBER ACCOUNT ADMINISTRATOR FAX NUMBER ACCOUNT ADMINISTRATOR EMAIL ADDRESS PHONE FAX PURCHASING INFORMATION: The following information is automatically provided: PLNA Program: Written/Oral Purchase Order Number Vehicle Number Driver's Printed Name and Signature TCAR Program: Written/Oral Purchase Order Number Vehicle Make and Model Vehicle Number Vehicle Odometer Reading Drivers Printed Name and Signature Vehicle License Plate and State Do you have a set PO format (such as two alpha characters with a dash and three numeric digits i.e. AB-123)? Yes: ❑ No: ❑ If yes, please explain: AGRICULTURE .EARTHMOVER PASSENGER 8 LIGHT TRUCK (Rim size less than or equal to 161 RETREADS TRUCK (Rim size equal to 17.5" or not to exceed 251 greater SALES TAX EXEMPT ❑ NO I l J YES (Note: Please attach a copy of exemption certificate(s) for each state. 1f no exemption certificate is attached, applicable sales tax will be charged. AUTHORIZED SIGNATURES Authorized signature of the Fleet Account constitutes a representation by the Fleet Account of the truth and accuracy of all statements on this Application and its express agreement to abide by all Conditions of Sale on the reverse side hereof. FLEET APPUCANT AUTHORIZED NAME (Please Print or Type) Pat Treloar FLEET APPUCANT TITLE __Chi of Fire Services FLEET • PPLI ', 4SIGNAYLIRE �f DATE 4/8/2011 MICHELINFT AIUNT MANAGER NAME (Please Print ii MICHELIN AUDIX FL !Gkm* 6 AU MANAGER SIGNATURE CREDIT INFORMATION All items, including required signatures on front and reverse of application, should be completed prior to submittal. The completed application and two consecutive fiscal year- end financial and operating statements should be mailed to: Michelin North America, Inc., Attn: Fleet Credl Manager. One Parkway South, Greenville, SC 29615. All incomplete applications will be returned to the appropriate Sales Representative without being processed. ulrun n, nnA n n reancen nun n,nm Y c2 octrcnCC err "tor Type) TITLE ut DATE 3'3oH CELL 3PHONEr1-3Z rrCP. kilt MCA City Clerk Use Only Finance Committee Approval Date V City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,200.00 plus est. shipping costs of $ to pay for or purchase 24 picnic tables for golf courses and downtown area. This purchase or expenditure is being made because: tables are needed for the three municipal golf courses and for events held in the down town area. Tables will be engraved to mark the tables as City property. Vendor selected for this purchase: Kay Park Recreation Bids or written quotes were taken on this purchase, as follows: Kay Park Recreation, Janesville IA $10,168.80 Park Tables, Bunnell FL $10,678.80 Ben Meadows, Janesville WI $15,528.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n x General Fund n Road Use Tax n Sewer Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4120-2174 010-37-4110-1567 $5,000 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte (Signature Dept. (Project Code) $ 135,000 V 5,000 $ 135,000/ 5,000 d or Designee) Date (Sighature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee/415 r� `( Approval Date �4 15l/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 24,231.56 plus est. shipping costs of $ to pay for or purchase Four (4) display cases for the Public Market build out project, equipment only. This purchase or expenditure is being made because: Leisure Services is assisting Riverloop Co-op to establish a co-op at the Public Market building. Part of a CAT grant, work to be completed by September 30, 2011. Vendor selected for this purchase: Wilson Restaurant n Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply, Cedar Falls IA $24,231.56 The following did not respond to bid requests: Star Refrigeration, Martin Bros., Hobart Sales. Quotes from internet for same product were higher. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants ri Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 426-37-6880-2110 37RST-MRKT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 437('g7 $ 4/2_lr .- yr nr ( ignature De . Head or Designee) Date (Slgrtiature Finance Dept. Review) Date 3 109 pt..` Kishared goodies\forms\Preauth Public Market (Mar 2010) 1 City Clerk Use Only Finance Committee (Signature Dept. Head or Designee) City of Waterloo Expenditure Pre -Authorization Request Form Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,325.24 plus est. shipping costs of $ to pay for or purchase Two (2) Howard/McCray open merchandisers for the Public Market build out project, equipment only. This purchase or expenditure is being made because: Leisure Services is assisting Riverloop Co-op to establish a co-op at the Public Market building. Part of a CAT grant, work to be completed by September 30, 2011. Vendor selected for this purchase: Wilson Restaurant n Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply, Cedar Falls IA $8,325.24 The following did not respond to bid requests: Star Refrigeration, Martin Bros., Hobart Sales. Quotes from Internet for same product were higher. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer n Sanitation Bonds Federal/other grants X Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-6880-2110 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is 37RST-MRKT (Project Code) 51Cci% $ 03 Respectfully submitted, /1 i l 'i �� a 1. >/'✓l.�L lr"L, (mil✓�L{l./ ^� l l % � i r ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Preauth Public Market (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date b IS The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 5,843.35 plus est. shipping costs of $ 80.85 Department to expend to pay for or purchase Lafayette Instrument Polygraph Examination system model LX4000SW with carrying case along with full set of reference material. This purchase or expenditure is being made because: This system will be used for the purpose of polygraph examinations for the police department. This is being paid for by an Black Hawk Gaming Grant. Vendor selected for this purchase: Lafayette Instrument Company n Bids or written quotes were taken on this purchase, as follows: pi Bids or quotes were not taken on this purchase because: This system is vendor specific and is the system required to attend the training to become a certified polygraph examiner. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax ❑ Sewer Ili Sanitation ❑ Bonds pi Federal/other grants n Other (specify) Black Hawk Gaming Grt This expenditure is to be coded to the following budget line -item: 3NG 0-10=11-t1bu-1t12 11 TM -WRY — (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is R (Sign ectfully submitte ure D t. Head or Designee) Date P 9 ) $ 3(,,ouG7- $.ego li di 1, .6;'1'/,.747.C2 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committeg Approval Date S r5 Il l 2(j(,i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,930.00 plus est. shipping costs of $ 0.00 to pay for or purchase Renewal of Citrix Access Gateway licensing to provide remote access to the computer system. This purchase or expenditure is being made because: This licensing with the Citrix Systems allows off site computers to connect to the police department computer systems to access information. Vendor selected for this purchase: Citrix Systems Inc. ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This system is proprietary to the police department computer system and there are no resellers. This system comes directly from the manufacturer. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds nRoad Use Tax ❑ Sewer n Sanitation FederaUother grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ /' L) yJ $ C) -/D I O 1 �l /lam 6, 1i 4)-, 't 3=1[.%.;241 (Signs Tire Dept. Head or Designee) Date(Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date V 115126 ✓ 126 I( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,070.78 plus est. shipping costs of $ 0.00 to pay for or purchase repair a 2007 Chevrolet Impala four door sedan involved in an accident. This is a unmarked police vehicle. This purchase or expenditure is being made because: To repair the damage to the vehicle to continue to utilize it as part of the vehicle fleet Vendor selected for this purchase: Cedar Valley Motors & Collision Center ❑x Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors and Collision Center $4070.78 Iowa Auto Rebuilders $9355.03 I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) / c^, v $ /`3 L:c $ /,s-l`' /1 DgJ1 L- "%i'1i,F.AA A— to ,k%P/ (Sig -ture Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \fors\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date f w1211lt The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,350.00 plus est. shipping costs of $ 0.00 to pay for or purchase Dell Latitude E5520 laptop computer with windows 7 professional with carrying case This purchase or expenditure is being made because: This computer will be used for the purpose of polygraph examinations for the police department. This is being paid for by an Black Hawk Gaming Grant. Vendor selected for this purchase: Dell Computers nBids or written quotes were taken on this purchase, as follows: El Bids or quotes were not taken on this purchase because: This computer will have the specifications needed to operate in conjunction with a Lafayette Instrument Polygraph System. Dell is also the brand used by the police department so the computer parts are interchangeable. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax El Sewer El Sanitation ❑ Bonds n Federal/othergrants n Other (specify) Black Hawk Gaming Grt This expenditure is to be coded to the following budget line -item: 306 6r;E',,u- , g :6_ ,[s ic,s 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully sub i ed i / &» e?g it (Sign re Dept. Head or Designee) Date $ 5f v 75 - (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) ,(Signature Dept. oi_ wed2,000.00 78 - Regulated Signs City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date $IISI126H This purchase or expenditure is being made because: Upgrade and replace existing signs throughout the city. Vendor selected for this purchase: QX Bids or written quotes were taken on this purchase, as follows: Iowa Prison Industries Anamosa, IA Newman Traffic Signs Jamestown, ND $1,889.20 $2,070.10 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax n Sewer n Sanitation QX Bonds El Federal/other grants 111 Other (specify) This expenditure is to be coded to the following budget line -item: 409-17-7120-2125 & 410-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 9.,4( /0-;2(.)(/ or Designee) Date (Signature Finance Dept. Review) Date (Project Code) 14,000.00 & 23,000.00 1,093.60 & 23,000.00 K:lshared goodies \forms\2011-August-Expenditure Pre -Authorization -Regulatory Sign Replacement & Upgrade.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Pavement Maintenance Program FY12 City Contract No. Project Manager Project Budget Total Brad Hagen $ 14,285.00 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Yes X No Grant Name C. City Match Source of Funding Airport General Fund D. Other Entities Yes No X % Paid by other entity Name /D07 PatOne»- 114Gi4r0z- Proj/ % Paid by federal grant Grant Agreement Number % Paid by state grant 70.00% Grant Agreement Number /3/1.5- eel10//1.0//O % Paid by City 30.00% 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This is an agreement between the City of Waterloo and the Iowa Department of Transportation for the purpose of funding Pavement Maintenance at the Waterloo Regional Airport. Done None ❑ Yes No ❑ ❑X ❑ ❑ El El El ❑ ❑X ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet NEW IDOT Pavement Grant FY12.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date ' f5 2a (1 Project Name (from page one) Pavement Maintenance Program FY12 Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7760 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds kie06 Rev EXPENDITURES: (Each column should only include amounts by fund) Fund: 291 Fund: Olo Fund: Fund: 10,000.00 Total 10, 000.00 TOTALS $ 10,000.00 $ 40', gjj $ - $ $aA 999798 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2169 Airport Improvement (Signature Dept. 10,000.00 TOTALS $ 10,000.00 Date 17‘,WQJ $ -0v 10, 000.00 $ $ $ - -o oe :ee (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet NEW IDOT Pavement Grant FY12.xls\Page 2 (Constr Proj) (Mar 2010)