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Home My WebLink About07/18/20111. 2. 3. FINANCE COMMITTEE July 18, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of July 11, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Richter; Officer Bovy Reminton 700 Armorer Course Montezuma, Iowa August 24, 2011 $630.00 Investigator Richter Open Site Rifle Instructor School Johnston, Iowa August 8- 12, 2011 $534.65 Nancy Gulick, Community Development Coordinator; Rudy Jones, Community Development Director All Grantee Entitlement meeting Omaha, Nebraska July 25- 26, 2011 $580.00 4. Approval of garbage refund for Harold and Kara Leahy for property located at 705 and 705 % W. 3`d Street for a total amount of $63.00—Submitted by Suzy Schares, City Clerk. 5. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/fI Expenditure Building/Maintenance $1,072.00 + $100.00 Purchase Whisper FLO 3HP pool pump for Gates Pool Cultural & Arts $5,000.00 Purchase construction materials to build nine -hole mini -golf course with art theme to be presented in Phelps Youth Pavilion Junior Art Gallery 3 from October 2011-August 2012 Cultural &Arts $22,600.00 + $1,400.00 Pay for contractual construction services to build nine- hole mini -golf course with art theme to be presented in Phelps Youth Pavilion Junior Art Gallery 3 from October 2011-August 2012 Cultural & Arts $2,143.23 Purchase replacement curtain, rod, hardware and installation for fabric backdrop in Schoitz Rooms Leisure Services $1,200.00 Purchase 216 new ceiling tiles in the Black Hawks - locker room Leisure Services $7,300.00 Purchase 8 steel doors and frames for Public Market build out project; and additional fire rated doors Leisure Services $7,000.00 Purchase steel framing materials for Public Market build out project Police $17,200.00 Purchase a John Deere XUV 825i Gator utility vehicle with quiet cab kit Police $12,328.95 + $150.00 Purchase a Forensic Recovery of Evidence Device with SATA Removable Hard Drive and Rack Street $10,567.00 Purchase of 5000 gallons of HFE-300 oil used for street repairs BUDGET LINE ITEMS TO BE AMENDED 1. Approve the project budget for the Cedar River Youth Sports Complex Renovation at a total cost of $165,000.00—Submitted by Paul Huting, Leisure Services Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE July 11, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of June 27, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Captain Pillack Leadership & Influence Des Moines, 7/20/11 - $159.98 IA 7/21/11 Officer Bram Firearms Instructors Johnston, 8/22/11 - $1088.72 School Iowa 9/2/11 Sgt. McClelland & Officer Erie Remington 870 Armorer Montezuma, 8/22/11 — $1320.00 Course IA 8/23/11 Investigator's DeKoster & Practical Crime Scene Marshalltown, 8/29/11 — $650.00 Pritchard Investigation IA 9/2/11 Officer Pohl ICAC Digital Forensics New Berlin, WI 8/15/11 $293.00 Sgt. Devine & Investigator Advanced Crime Scene Marshalltown, 8/29/11 — $440.00 Morley Investigation IA 8/31/11 Mark Boesen, Mgr of Essentials for Healthy Cedar Rapids, 8/3/11 — $1,240.00 Rehabilitation Services & Jon Homes Practitioners IA 8/5/11 Martin, Relocation & Course Rehabilitation Specialist Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Uniform Den of Moline, IL for FYE12 Police Uniform and Supply —Submitted by Dan Trelka, Director of Safety Services, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Signs by Tomorrow for Graphics Installation in the amount of $149.50 per vehicle for Patrol Car Graphics —Submitted by Dan Trelka, Director of Safety Services, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Central Garage $1,531.40 + $15.00 Crack Sealer Sealant City Clerk $10,926.00 Iowa League of Cities FY2012 Annual Dues Leisure Services $4,500.00 Galvanized sheet metal bent & drilled for play structure IIzatp �Ipp sazegogS •patzzso uoTlow •aazgj :said •urd to:S Is paumofps oq 2utaaauz oip Nip aapurtos tq papuoaas `2' H iq panouz sum at `amatuzuzoo alp azojaq ssautsnq 30141.1n3 ou g;pm, •patzzeo uopoyAj •pawl :spid •Ienozdde zo3 Fpaunoa IIn3 alp oa papz1Mz03 pus panozdds pus om uo paoetd 'pa/spool aq `8I'u£t`8IZ`£$ jo ;unoum alp ut `59-t 'dd `IFOZ `iI 1Cinf P°IuP `Z179dd atnpagas ut paure;uoa su inotuked silts Imp ptuupS ,iq popu000s `atop Cq panow •patzzso uoTaow •oozgy :so/Cy •panozdde oq `zo;oaztQ ,Cauoq ny 2utsnoH `uol2utgsem taq;g Aq pantuignS-00'000`S£$ 3o ;unouzs Mal ag; ut lump ,iauapa33nS Ras XFpd aga ioj aa2pnq ;aafozd aega a;tuTgos ,iq papuoaas `atop Iiq panoyAI •patzzuo uoTaow •aazgl, :soXy •panozdds act `zo;aazlQ saatnzas amsta' TupnH Mud Act paaapuzgnS-00'000`Z$ 3o ;unouze re;o; ag; ut Nzed upretAJ adoH ioj pantaaaz siopruop zo3;a8pnq aoafozd irtp;;tuntos Jig papuoaas `atop ,Cq panoyAI •patzzea not;OJAJ •aazgs :saCd •panozddd oq `zo133z1Q podztd `uo gH pszs Aq paa;tuzgnS-00'SLL`8Z$ 3o pdd $u!Pnioup 00'00S`SLS$30;unouze Iu;o; am up d£ assgd uozdd reutuuaI3o uotlulpjpgsgaz tumor alp se iiam se `g iiemtxe,i• ag d iiumTxri `s ,Cumtxus '(vE °segd) uozdd jo uouulpipgegaz otp zo3 ddd zip Tuoz3;uezf u ioj pantaaaz suot;euop ioj o pnq aoafozd ass; plumps Aq papuoaas `atop Aq panoyAI •patzzso uotpoj, •pawl :said •panozdde oq `zo;aa.na sozn uos amstal `BupinH tried iCq PaIIIIImgnS-00'000`Z$ 3o ;unoTue teao; aga ut 311ed uT ij,s, odoH zo3 pantaaaz suotasuop ioj N pnq;aafozd;sg; ptuigog ,Cq papuoaas 'atop fig panow •pauzeo notpow •aanu :sapid •auzez3 aunt; papoou alp ut auop ap N2 ptnoo zopuan uzsoga aTp pus ant;tsuas pun; ssM Ip ;sga pa;.todaz `zopanQ SOOIAJOS amstal `butanes Fred •saatnzOs amstal zo3 mow Notts paztuunIuS aga uo paadaoxa ;ou sum ptq mot NI dgm pauotasanb ;.TuH •W zapzooaVut52o1 00'0£$ + 00'OZZ` 1 $ auauza8euvw a;sum, sza8uez ozpitq xts zo3;q$tazj lsuop1TPPy I6'L£$ au°uTo2uuIIAI a;sum, wm spzooaz;uazmo aoetdaz of zagstug 3uppe;s zo3 ;tun uotsuudxa xx3 gaps& zauusos/zaauud/zatdoo 1Otop 00'LLO`6$ O3pl0d szrega Oagjo MOLTS 00'05$ + 0079ti`I$ $utUId ,izaaauzap MatniNd as suopauzadO 303 2utpund 00'OOS`Lb$ saotnzas amstal 'tzud splopd uosza2md ioj opus;uaumostda>t 00'000`S$ saopuos amstal sasmoo 3Io$ saaer3 ag stag Tpnos alp uo suzooz;saz/za;Fags a°zga zo3 2uturelS ag $upautud 00'006`£$ saopuos amstal 1331.18I I aptgnd `'IS Pz£ 'm, LZ£ Ie )tzom up 1.18noz zo3 sJeua;euz ag amp zaqutnid pasuaapl 00'666`17Z$ saatnzas °instal 3Fzed o2usgoxg zant21 zupap Is assq Z a8ud T IOZ 'TT Ain!' aaaatuTtuop aoueutj r.uvArvt.c ucr 1 . J 1 Arr %JNLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY fOf1 °7`)l BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-11-1100-1346 dd 5-o)0 0 103o_ca> 543 %d �, '',1,• `i Copy - Department r/-7-A)i i NAME(S) AND POSITION(S): Inv. Kye Richter & Officer Al Bovy DATE: June 29,2011 NAME OF CLASS / MEETING: Remington 700 Armorer Course DESTINATION: Montezuma, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 24, 2011 Return Date: August 24, 2011 DATE(S) OF MEETING: August 24, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Inv. Kye Richter and Officer Al Bovy to the Remington 700 Armorer's course at the Brownell Firearms on Aug 24, 2011, in Montezuma, Iowa. Both Inv. Richter and Officer Bovy are tactical team members and department snipers. The Waterloo Police Department uses the Remington 700 rifle as its sniper rifle on the tactical unit. It is necessary to have officers who are trained how to armorer the weapons to ensure that they are in working order. This one -day course will teach the officers how to repair the weapons to ensure that they are in good working condition. The cost of registration is $250.00 per officer and would require lunch. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $30.00 MEALS $500.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 630.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 315.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1--- — c— DEPARTMENT HEAD MAYOR 1 APPROVE THIS TRAVEL REQUEST DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY 2011 BUDGETED BUDGETED S-CuG? c.j EXPENDED YTD THIS REQUEST 5� ' LEFT AFTER THIS S. REQUEST (F� DATE "2-7 Original - Clerk/Finance ' Co •y - Department NAME(S) AND POSITION(S): Investigator Kye Richter DATE: July 7,2011 NAME OF CLASS / MEETING: Open Site Rifle Instructor School DESTINATION: Iowa law Enforcement Academy Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 8, 2011 Return Date: August 12, 2011 DATE(S) OF MEETING: August 8-12,2011 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Investigator Kye Richter to the Open Site Rifle Instructor course at the Iowa Law Enforcement Academy on Aug 8th-12th, 2011, in Johnston, Iowa. Inv. Richter is one of the department's firearms Instructors. This one week school will certify him as an instructor with the patrol rifles that we carry in each patrol vehicle and allow him to instruct and qualify other officers in the care, use, and handling of our duty patrol rifles. The cost of registration is $350.00. Inv. Richter would stay in the BOQ quarters at Camp Dodge and eat meals at the academy. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $100.00 LODGING TAXI $34.65 MEALS PARKING $350.00 REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 534.65 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 534.65 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY <90/2-BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY lCjGt�Jv `� fSCI a� ' 272a} 7 /.z -.le if Copy - Department NAME(S) AND POSITION(S): Nancy Gulick, Community Development Coordinator Rudy Jones, Community Development Director DATE: 7-8-2011 NAME OF CLASS / MEETING: All Grantee Entitlement meeting DEPARTURE DATE: 7/25/2011 DESTINATION: Omaha, NE DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: 7/26/2011 DATE(S) OF MEETING: 7/26/2011 PURPOSE OF TRAVEL: Attend meeting. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 260 160 0 LODGING 0 MEALS 20 REGISTRATION 0 100 MILEAGE/FUEL 40 TOTAL FOR ALL: $ 580 224-32-5850-1346 BUDGET LINE ITEM: BG21A ADMN TAXI X GRANT REIMBURSABLE PARKING YES NO AIRFARE X REQUIRED CERTIFICATION Misc/Internet YES NO TOTAL: $ 290 PER PERSON 1 BELIEVE THIS TRIP SERV AND IS NECESSARY AN CITY OF WA R 00 DEPARTMEN HEAD July 8, 2011 BLIC PURPOSE L TO THE DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE 1:\NANCY-G\travel\Travel Request Form Omaha 7-6-2011.doc CITY OF WATERLOO Committee Communication Finance Committee Meeting: July 18, 2011 Prepared: July 13, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 2 SUBJECT: Submitted by: Garbage Refund for Harold and Kara Leahy for property located at 705 & 705 i/z W. 3`a Street Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for Harold and Kara Leahy for property located at 705 & 705 1 W. 3rd Street in the amount of $63.00 Summary Statement: The above properties qualify for a 2011 private hauler exemption and the adjustment was made to the accounts after they were billed. The amount they overpaid in the amount indicated and is entitled to a reimbursement. Expenditure Required: $63.00 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not give the reimbursement Background Information: Our office received a letter requesting that the above properties receive a reimbursement for the overpayment of city garbage services because they did not utilize city services. Finance Committee City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 RECEIVED 2011 JUN 24 Afi 9 90 CITY CLERK AUDITOR'S OFFICE To Whom It May Concern: We are the owners of 705 and 7051/2 W. 3rd Street Waterloo, Iowa 50701. We are asking for a refund of $63.00 for garbage for billing period March 3, 2011. As we have a private hauler. Thank -you for your time in this matter. Harold and Kara Leahy Leahy Rentals LLC 313 S. Hackett Rd. Waterloo, Iowa 50701 UUG6DFR DISPLAY Di Account No 12 20 0990 36016 Customer LEAHY HAROLD Address 705 W 3RD 5=Payments ? Billing Consu Water Date Payment 6/16/11 39 56.37- 3/15/11 12/15/10 9/15/10 6/15/10 3/16/10 splay Account History Billing Date Ph 266-2994 Activity ST WATERLOO Sewer Payment 63.24- 22 34.54- 63.24- 8 16.85- 37.50- 7 16.85- 37.50- 10 18.04- 31.65- 9 16.85- 31.65- Garbage Payment STORM Payment 8.25- 7/13/11 16:31:04 Total St Cnd Payment 127.86- P 8.25- 137.53- P 8.25- 8.25- 8.25- 62.60- P 62.60- P 57.94- P 48.50- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS UUG6DFR DISPLAY 7/13/11 15:40:39 Display Account History Account No 12 20 0991 36016 Billing Date Customer LEAHY HAROLD Ph Activity Address 705 1/2 W 3RD ST 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 6/16/11 28 42.24- 63.24- 8.25- 113.73- P 3/15/11 22 34.54- 63.24- 31.50 J 8.25- 137.53- P 12/15/10 27 38.62- 73.14- 8.25- 120.01- P 9/15/10 36 49.50- 71.16- 8.25- 128.91- P 6/15/10 26 37.43- 60.21- 8.25- 105.89- P 3/16/10 26 37.43- 60.21- 97.64- P WATERLOO + F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS City Clerk Use Only Finance Committee Approval Date -1(%(15 q City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 1,072.00 Budding Maint Department to expend plus est. shipping costs of $ 100.00 WhisperFLO 3HP pool pump for Gates Pool to pay for or purchase This purchase or expenditure is being made because: Pool Pump Purchase for Gates Pool Vendor selected for this purchase: ACCO ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: ACCO was previous low bidder on pool pump purchases. Emergency situation contacted ACCO Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation 0 Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe y subm ed, (Signature Dept. Head or Designee) Date (Project Code) (Signature Finance Dept. Review) ;:1 /( Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7kI211 it City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Guttural & Arts Department to expend $ 5,000.00 plus est. shipping costs 01 $ to pay for or purchase construction materials to build nine -hole mini -golf course with art theme to be presented in Phelps Youth Pavilion Junior Art Gallery 3 from October 2011-August 2012. This purchase or expenditure is being made because: To provide interactive educational cultural experience to visitors. Funding will be supplemented by revenues from corporate sponsorships. Fundraising is in process. Vendor selected for this purchase: various vendors/to be determined ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Materials will be purchased from local suppliers (Waterloo Lumber, Menards, etc.) as needed for the project. Individual purchases will generally be under $1,000 but we request approval as total for materials purchases (July -October) will be $5,000 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ri Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: YP Exhibit 010-26-4208-1350 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 6,000.00 and the current available balance Is $ 43,000.00 V Respectfully submitted, 7 (Signature Dep . ead or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Gotr Expenditure Pre -Authorization 2 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee/ �i Approval Date '/ t Do I2 '1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 22,600.00 plus est. shipping costs of $ 1,400.00 to pay for or purchase contractual construction services to build nine -hole mini -golf course with art theme to be presented Phelps Youth Pavilion Junior Art Gallery 3 from October 2011-August 2012. • This purchase or expenditure is being made because: To provide interactive educational cultural experience to visitors. Funding will be supplemented by revenues from corporate sponsorships. Fundraising is in process. Vendor selected for this purchase: Tom Klenske/Dean Schwanke (Toolbox) El Bids or written quotes were taken on this purchase, as follows: Tom Klenske/Dean Schwanke (Toolbox): $24,000.00 Dave Bartlett Construction Inc.: $34,400 Magee Construction: $29,112.50 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: Junior Art Gallery 010-26-4216-1350 (Fund - Department - Activity - Account Number) in which the budgeted amount is 26JAG0001 (Project Code) $ 15,444.62 and the current available balance is $ 15,444.62 Respectfully submitte''drr, (Signature Dep Heat or Designee) Date (Signature Finance Dept. Review) Date Kw.;.': ed for nn s. ., c....e..da...c me ,�'..u,. h...: Ma. 10) THE 0 ANDYMAN Tom Klenske 319-269-8330 ()XTPA ERVICE Estimate Waterloo Center for the Arts Mini Masters A Nine -Hole Course in Art Waterloo, la. June 10 2011 Estimate to build nine hole mini golf course as designed. Specifications - - Build course as designed — Delivered to sight — Set-up and ready to use by October 114 — All materials can be supplied by us or purchased by the WCA Estimated cost of materials Estimated labor to build Estimated cost of transportation Total cost to build, deliver & install Terms Payments —1/3 on August 19`h 1/3 on September2nd Remainder on completion $5000 $22600 $1400 $29,000 Pieces or sections that will be finished by an artist delivered first so they have work. Note: The cost to build the stove for hole #3 will easily exceed $200 so if you one for that price purchase it. 2203 Washington Street, Cedar Falls, Iowa 50613 Dean Schwake 319-239-1280 time to complete their have access to a real CONSTRUCTION, INC. °nC Proposal P.O. Box 278 - Cedar Falls, Iowa 50613 General Building and Remodeling www.DaveBartlettConstruction.com (319) 268-9501 Page No. 1 of 1 pages PROPOSAL SUBMITTED TO Waterloo Center for the Arts PHONE DATE 291-4490 July 11 2011 STREET 225 Commercial St. JOH NAME Mini -Masters: A Nine -Hole Course In Art CITY, STATE AND ZIP CODE Waterloo, IA 50701 JOB LOCATION 225 Commercial St. ARCHITECT Chris Dahl DATE OF PLANS 5 April 2011 CONTRACT NUMBER JOH PHONE .'' ferebp submit Ott -illation anb egtimatet Inc Labor and Materials to construct, transport and assemble a nine -hole mini golf course in the Youth Pavilion Center. Scope of work Construction of each course will be completed according to the drawings of courses #1 — #9 provided. All sections of each course will be constructed at Dave Bartlett Construction, Inc. shop at 212 W 18tb St. in Waterloo. Sections will be transported to the Youth Pavilion Center as needed for shop space. When all sections are completed and location is ready, we will assemble all sections, pieces, T-boxes, cutouts etc. Painters will come in to prime and paint areas where indicated on course drawings. When the painting is finished, Carpet will be installed as shown on concept plan. Carpet will be installed on courses and between courses as shown. Cost includes all materials fixed and attached to courses as indicated on drawings of course # 1 — course # 9. Includes cutouts, bridge, railing, tower, boxes, T-boxes, window, bench, stove, duct, soup can, mirrors, etc. Includes prime & paint of such items where indicated paint on drawings of course # 1 — course # 9 Cost Breakdown Materials $3,660.00 Shop Labor ....$19,000.00 Transport/assemble $3,000.00 Painting Labor $4,800.00 Primer & Paint $640.00 Carpet installation $3,600.00 Management/O H&P $4, 000.00 Not included Furniture, paint cans, artwork, rugs, decorations and anything not shown on drawings of course # 1 — course # 9 Does not include carpet. (labor only) Does not include building permit or sales tax on labor & materials. i'.113DVOit hereby to furnish material and labor - complete in accordance with specifications above, for the sum of: Thirty Eight Thousand Seven Hundred & %o aolm„(s 38,700.00 1. Payments to he made as follows: 20% due when terms are accepted, balance due upon completion of work All material is guaranteed to be as specified. MI work to be completed in a workmanlike standard practices. Any alteration or deviation from specifications below involving only upon written orders, and will become an extra charge over and above the contingent upon strikes, accidents or delays beyond our control. Ovmer to carry necessary insurance. Our workers are fully covered by Workmen's Compensation 5EIrrPptm1.a of iirOpOSa1- The above specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified Payment will be made as outlined above. Date of Acceptance: manner according to Authorized j t` extra costs will be executed Signature ' -ice ni/.. -. ;'�-�' estimate. All agreements fire, tornado and other Note: This proposal may be 7 insurance. withdrawn by us if not accepted within S D days. Signature: Signature: MAGEE 1 CONST81JCT/ON -COMPANY Design/Build General Contractor Waterloo Center for the Arts Youth Pavilion 225 Commercial Street Waterloo, Iowa 50701 Attn: Carolyn Carpenter Project Title: Mini -Masters: A Nine -Hole Course in Art Phone: 319-277-0100 Fax: 319-277-8937 1705 Waterloo Rd. Cedar Falls, IA 50613 www.MageeConstruction.com July 8,2011 We propose to supply labor, equipment, insurance and materials to complete the following work. 1. Construct 9 fairways per the plans and specs provided. 2. Fairways will be constructed off site, stored at our warehouse and then transported to the site and installed prior to the exhibit opening on October 1, 2011. 3. We have included on -site assembly and finish painting as spec'd. Our bid does not include painting any of the individual artist specific areas on each of the fairways. 4. The selected carpets will be installed on site after assembly of the fairways. Total cost of materials is $7,796.00 , Tax is not included. Total cost of labor is $ 29,112.50 , Tax not included We assume no building permit will be needed and have not included any cost for a permit. Sincerely, KKIMPI Wayne Magee Magee Construction Company Residential • Commercial • Industrial City Clerk Use Only Finance Committee /%/��O.��rr Approval Date � S L " N City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 2,143.23 plus est. shipping costs of $ to pay for or purchase replacement curtain, rod, hardware and installation for fabric backdrop in Schoitz Rooms This purchase or expenditure is being made because: These curtains are used for programs and events. The curtains currently in place are not functional and they are worn and torn. Vendor selected for this purchase: Storey Kenworthy Bids or written quotes were taken on this purchase, as follows: Storey Kenworthy: $2,143.23 Office Concepts: $2,300.65 Kirk Gross: $2,825.05 pi Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ri Bonds ❑ Road Use Tax n Sewer ri Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: Capital Improvement 409-26-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Sig ad or Designee) Date (Project Code) $ ,;?5; (yz1-01 $ 227900700 5, c?�' (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization curtain.xls (Mar 2010) STOREY KENWORTHY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 SUPPLY FAX: 515-288-9807 Quotation Page 1 of 2 Quote Number Quote Date Customer Order Number Customer Number Account Representative Project Number 27001 6/30/2011 WATCEN MP Waterloo House Accounts QUOTE TO: Terms: Waterloo Center for the Arts Accounts Payable 225 Commercial St Waterloo, IA 50701-1313 P: 1.319.291.4490 Net 10 EOM SHIP TO: Waterloo Center for the Arts Kent Shankle 225 Commercial St Waterloo, IA 50701-1313 P: 1.319.291.4490 Sales Loc.: Waterloo Line Quantity Catalog No./Description Unit Price Extended... Amount Invoice will include any vendor surcharges in effect at the time of order. 2 1 Rod CUSTOM CRE 156.25 156.25 Rod and Hardware 3 1 Labor CUSTOM CRE 562.50 562.50 Fabrication of Blinds 4 1 Labor CUSTOM CRE 250.00 250.00 Installation of Blind 5 42 Fabric ROSE BRAND 25.94 1,089.48 Rose Brand Duval Fabric, 1FR Color: Pewter / Beige Width 256", Size of Opening Height: 131-1/4" (Finished Length) QUOTATION TOTALS Sub Total 2,058.23 ROSE BRAND Freight Charges, Rose Brand 35.00 CUSTOM CRE Freight Charges, Custom Creations Rod 50.00 Grand Total 2,143.23 *******End of Quotation******* ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE STOREY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 SUPPLY FAX: 515-288-9807 Quotation Page 2 of 2 (cont'd) Quote Number Quote Date Customer Order Plumber Customer Number Account Representative Project Number 27001 6/30/2011 WATCEN MP Waterloo House Accounts TERMS AND CONDITIONS OF SALE ORDERS: It is understood and agreed that an order cannot be cancelled except by mutual consent. subject to Vendor's approval. If a percentage cancellation charge is made by Vendor. the percentage will be applied to the contract cost of the items cancelled and will be invoiced to the Customer/Purchaser. If Vendor is unable to accommodate the request for cancellation, the sale will be final. 2. PRICE: All prices quoted are firm for 30 days from the date of this proposal. 3. TAX: Proposals and orders are suhjtxt to applicable sales tax. 4. TERMS: Net tO days. _ 5. DELIVERY: In the event that delivery/installation is provided as part of the sale. the following provisions shall apply. A. Joh Site: The job site shall be clear and fax: of debris prior to installation. Site preparation perforated by Storey Kenworthy employees. including but not limited to, clearing debris or moving of Purchaser's furniture. shall be charged to the Purchaser at Storey Kenworthy's normal hourly rate. B. Job Site Services: Electric current, heat. hoisting and/or elevator service will be famished without charge to Storey Kenworthy. Adequate facilities for offloading. staging, moving. and handling of goods shall be provided by Purchaser. C. Delivery Hours: The purchase price is based on Ibe installation being made during the normal eight -hour, five-day work wtx:k, Monday through Friday. If delivery/installation is required at a time other than these, it will be done at overtime rare and Purchaser shall reimburse Storey Kenworthy the amount by which such overtime rates exceed normal rates. Reimbursement overtime rates charged to Purchaser shall include FICA and State and Federal unemployment compensation payments. as well as employee's hourly rate. D. Risk of Loss: Upon delivery of goods by Storey Kcnworthy to Purchaser, all risk of loss or damage shall pass to Purchaser, including, but not limited to any loss or damage by weather, other trades such as painting. plastering. wall covering. drapes, curtains. window coverings, blinds and window treatments: telephone installation, fire or other elements: and Purchaser agrees to hold harmless Storey Kenwonhy from loss for such reasons. 6. DELIVERY DELAYS: A. If premises of Purchaser are not ready for installation/delivery. the Purchaser agrees to pay for ninety percent (90%) of the value of the delivered goods in storage and ready for installation/delivery, within 10 days of receipt of goods by Storey Kenworthy. B. STORAGE: If premises am not ready for installation/delivery within 30 days after receipt of goods by Storey Kenworthy. the Purchaser agrees to pay a monthly storage and handling fee to Storey Kenworthy. 7. SHIPMENTS: Storey Kenworthy continually expedites orders and will attempt to obtain the commitment of the manufacturer to meet the delivery schedule requirements, but can be held in no way responsible for delayed deliveries. Orders once entered cannot be cancelled due to delayed delivery unless manufacturers will accept cancellation from Storey Kcnworthy. S. DEPOSITS: A 50% deposit is required with the order. All deposits on goods purchased shall he retained by Storey Kenworthy until shipment, delivery and installation of entire order are complete. Deposit amounts will be deducted from the final invoice. No proration of deposit will be made ors partial delivery or installation. 9. ACCEPTANCE: All goods shall be considered accepted after the Purchaser or his agent has signed the delivery copy of the "delivery receipt". All claims or exceptions must he made in writing on this copy. 10. LIMITED LIABILITY: The goods and services incidental to their sale described in this proposal are sold subject only to such warranties as are made by manufacturers of the goods. Storey Kenworthy will cooperate with Purchaser in obtaining adjustments from manufacturers for a breach of any such manufacturer's warranty. However, Storey Kenworthy neither guarantees nor warrants that the manufacturer will comply with the tenns of its warranty: and Storey Kenworthy does not adopt. guarantee or warranty that the manufacturer will comply with its obligations. Storey Kenworthy shall not be liable for defects in. or loss to the goods sold, or caused by the goods sold. S tOREY KENWORTHY HEREBY DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED. INCLUDING WITHOUT LIMITATION, IMPLIED WARRANTIES OF MERCHANTABIITY OR FITNESS FOR A PARTICULAR PURPOSE AND STOREY KENWORTHY SHALL NOT BE LIABLE FOR ANY ACTUAL, INDIRECT. SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES TO PURCHASER OR TO ANY THIRD PARTY AS A CONSEQUENCE OF THE ALLEGED BREACH OF ANY SUCH WARRANTY. Purchases agrees to indemnify and hold harmless Storey Kenworthy and its agents and employees of and from any claims for damage of loss due to damage or injury caused by the goods after delivery to Purchaser. I I. LIEN AND SECURITY INTEREST: Storey Kenwonhy shall have and retain a lien on and security interest in all goods until all goods described in this purchase order have been paid for in full. Upon nonpayment, Storey Kenworthy shall have the right. as its election, to recover possession of such goods: and in the event, Purchaser auihorires Storey Kenworthy to promptly enter upon its premises and to repossess and remove such goods at the expense of the Purchaser. 12. COSTS AND ATTORNEYS' FEES: In the event the Purchaser should fail to comply with any of the terms, conditions or provisions hereof. and should it become necessary for Storey Kenworthy to incur costs or engage the services of others. Purchaser agrees to pay all costs and expenses incurred by Storey Kenworthy, including costs and reasonable attorneys' fees, whether out of court, at trial or appellate levels, or in bankruptcy/insolvency proceedings, or otherwise. 1 3. TRADE/MANUFACTURE STANDARDS: The goods shall be subject to reasonable variation from standard in color, quality, finish and variations allowed by the trade customs of the industry. 14. LACK OF CONTROL: Storey Kenwonhy shalt not he liable for any damages arising out of failure, delay or interruption in the performance of this proposal/order caused by strike, flood, wind, war, civil disturbance, fire, as of God, shonage of labor or materials. or any other matter beyond its direct and sole control. 15. ADDITIONAL TERMS: Purchaser hereby authorizes Storey Kcnworthy to inquire into and make investigation of the credit and credit history of the Customer and its principals in connection with any orders of the Customer. Purchaser acknowledges that this proposaVorder and performance hereunder, shall be deemed severable. Purchaser shall be liable for any pan of the goods described in the proposal/order and any invoice submitted hereunder. Purchaser shall pay the monies due hereunder and all invoices submitted hereunder in accordance with their terms. and shall not be entitled to any set-off or to withhold any payment or portion thereof. All invoices not paid in accordance with the terms hereof shall acerue interest at the rate of 1.5 per month (11i9 per annum). All payments on past due invoices shall be first applied to accrued interest and then to open invoice amounts. ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE 03/03/2011 17:56 FAX 3192346506 Office Concepts Ltd Z0002/0002 Waterloo Center for the Arts • Curtains Proposal March 3, 2011 Line Qqr Part Number Part Description office concepts 319 Broadway St ph 319.234.1221 Waterloo, IA 50703 f 319.234.6506 Alias I Alfas 2 Sea E t SdI I I Materials and Labor to fabricate and install curtains per Ken's itstrucdoe Fabric 22'x 1 overae(verNy) Dotal 4 rBlack wiBlack &drier (Rose Brands) $2,300.65 $2,300.65 SUBTOTAL: $2.300.65 illESEMM GRAND TOTAL $2,300.65 Waterloo Center for the Arts - Curtains Jennifer Nabadz 3/3/2011 Page 1 of 1 04/08/2011 11:50 FAX 3192347901 KIRK_GROSS_COMPANY 002/002 KIRK GROSS COMPANY 4015 Alexandra Dr, P,O. Box 2097 Waterloo, IA 50704 Phone 319-234-6641 Fax 319-234-7901 Quotation Page 1 of 1 Quote Number Quoto Date Customer Order Nuatber Customer Number Aocoi it Represedtliave, ' ' •Proleet' • : 'Number' 8972 04/08/11 DRAPERY/CURTAIN WAT222 ELLEN WOODS QUOTE TO: Terms: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1,319,291.4490 NET 15 DAYS SHIP TO: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291,4490 Line Quantity • Catalog. No. /'Description Unit Price Extended Amount 1 1 CUSTOM DRAPERY KIRKGROSS ROSE BRAND 22' X 11' CUSTOM STAGE CURTAIN BOX PLEAT HIDDEN SEWN SNAP TWO WAY DRAW 170 BI-PARTTNG HARDWARE CEILING MOUNT TRACK with CARRIERS ROSE BRAND DUVAL - 1 BLACK WITH BLACK LINING KXRKGROSS KIRKOROSS *******End of Quotation 2,460.05 Sub Total FREIGHT CHARGE INSTALLATION Grand Total 2,450.05 2,450.05 185.00 180.00 2,825.05 Accepted by Title Date City Clerk Use Only Finance Committel Approval Date /10/ 9/ rrA° City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase 216 new ceiling tiles in the Black Hawks locker room. This purchase or expenditure is being made because: The current ceiling tiles are 16 years old & do not match the newly remodeled areas in the locker room. This expendature is part of phase 1 restroom/locker room improvements Vendor selected for this purchase: Gypsum Supply Co; Elk Run Heights, IA EBids or written quotes were taken on this purchase, as follows: Gypsum Supply Co. Elk Run Heights, IA $61.44 per case of 12 tiles ProBuild. Waterloo, IA $68.21 per case of 12 tiles ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer Sanitation EBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4500-2177 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 150,000.00 $ 6,159.00 i and the current available balance is Respectfully submitte e /L"Li"( /') C4-4.6 1 7- 7) 2r'1/ ead or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Black Hawks Ceiling Tile Project 7_7_2011.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date l ) t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend irc 7,300.00 plus est. shipping costs of $ to pay for or purchase 8 Steel doors and frames for Public Market Build Out, materials only. Plus additional fire rated doors, approx $400, ordered separately. This purchase or expenditure is being made because: doors are needed for the Build Out Project at the Public Market. Vendor selected for this purchase: Doors Inc., Waterloo X Bids or written quotes were taken on this purchase, as follows: Doors Inc., Waterloo $6,805.00 Grosse Steel, Waterloo $7,166.00 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-6880-2151 37RST-MRKT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 205,672.00 and the current available balance is $ 205,672.00 Respectfully submitted, 1/1cI1 Y. <u!'tt. (; CGf«° i 7'7=%)�!/ (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Doors (Mar 2010) City Clerk Use Only Finance Committee Approval Date g/91* City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend rrr: ,000.00 plus est. shipping costs of $ to pay for or purchase Steel framing materials for Public Market build out project. This purchase or expenditure is being made because: Steel framing materials are needed for this project. City crews will be constructing. Vendor selected for this purchase: Menards 0 Bids or written quotes were taken on this purchase, as follows: Menards, Waterloo $6,930.48 Gypsum Supply, Evansdale $9,432.83 ABC Supply, Waterloo $9,234.79 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ❑ Sewer Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-6880-2151 37RST-MRKT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 205,672.00 and the current available balance is $ 205,672.00 Respectfully yssubmittted, _� t )G -17t 5/ I 1 ` 72-0. , r : C j c' 7-7. .2_ 7/ (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee r/ Approval Date 1 h'6 ( t't City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 17,200.00 plus est. shipping costs of $ 0.00 a John Deere XUV 825i Gator utility vehicle with quiet cab kit. to pay for or purchase This purchase or expenditure is being made because: to be used in the patrol division for downtown patrol, the Cedar River trail system, and special events where a police car can not patrol. To be purchased with forfieture funds. Vendor selected for this purchase: John Deere Company, Waterloo Implement, Inc. n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: This quote was done on the State of Iowa bid. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer 0 Sanitation ❑ Bonds n Federal/other grants E Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is 1 e-4,D 1717v $ -/‘" Respectfully submitted, ( `72 r4/< L- GU%� a ; ,>. t 11 '; / (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee MOT .U vxrt Approval Date 7 M The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 12,328.95 plus est. shipping costs of $ 150.00 _ to pay for or purchase a Forensic Recovery of Evidence Device with SATA Removeable Hard Drive and Rack. This purchase or expenditure is being made because: this recovery device will be used to collect forensic evidence from digital sources on child porography cases which is reimbursed by the Black Hawk Gaming Grant. Vendor selected for this purchase: Digital Intelligence, Inc. 0 Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This equipment is pripriotary to this company. They specialize in equipment that retreives evidence from electronic devices for use as evidence in criminal cases. Prior Committee Actions (Dates): Gaming Grant approved June 27th, 2011 Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax ❑ Sewer n Sanitation n Bonds ❑ Federal/other grants El Other (specify) Black Hawk Gaming Gran This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 471 X1,9/ igure Dept. Head or Designee) $ //33/ — , O7-07 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date -71 (Dp ) Ort City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 10,567.00 plus est. shipping costs of $ 0.00 to pay for or purchase Purchase of 5000 gallons of HFE-300 oil. Actual delivery was 5141 gal. Original Pre-Auth was for $10,250. This purchase or expenditure is being made because: Necessary product for unimproved street repairs Vendor selected for this purchase: Bituminuous ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Only supplier with product Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation FederaUother grants ❑x Other (specify) Seal Coat Program This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 155,000.00 1"- and the current available balance is $ ` Respectful submitted, (Signature Dept. Heador Designee) Date r (Sign`ature Finance Dept. Review) Date K:lshared goodies\forms\Street Dept - Amended Pre-Auth 5000 Gal of HFE-300 for Oil Dirt - Jul 11.xis (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Cedar River Youth Sports Complex Renovation City Contract No. Project Manager Project Budget Total Mark Gallagher $ 165,000.00 1 How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name No x C. City Match Source of Funding Bonds D. Other Entities Yes Name x No Build our Ballpark and Friends of Youth Baseball 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept. Project No. Subproject No. Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The Leisure Services Department will partner with Build our Ballpark and Bob Hellman to begin a renovation of the ball diamonds at the Cedar River Youth Sports Complex. This will include fencing repair and replacement, dugout construction, infield grade improvements, replacement bleachers and additional walk paths between fields. Done None ❑ ❑x Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑ ❑x ❑ ❑x ❑ El ❑ ❑x Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet c river\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Cedar River Youth Sports Complex Renovation Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4202 4105 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committee Approval Date 1/ I giPZ To be assigned by the Finance Dept. Project No. 3/5p1 Subproject No. Ci' `/S (Each column should only include amounts by fund) Fund: Fund: 411 010 Fund: Fund: Total 65,000.00 65,000.00 100,000.00 100,000.00 TOTALS $ 100,000.00 $ 65,000.00 $ 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2178 Sports Improvements 3720 Donations - Restricted 100,000.00 65,000.00 $ $ 165,000.00 100,000.00 65,000.00 TOTALS $ 100,000.00 $ 65,000.00 $ $ $ 165,000.00 (Signature Dept. Head/ Date (Si nature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet c river\Page 2 (Constr Proj) (Mar 2010) 1225 v,Vesr. Fourth St. Viater oo. IA 5C /02 319 234-7C55 800.7z7-7055 www. SuildOurGai r)ark.org July 13, 2011 Mark Gallagher Sports Manager Waterloo Leisure Services Dear Mark: I am confirming Build Our Ballpark's commitment of $50,000 towards the initial work at Cedar River Youth Sports Complex. We look forward to partnering with the City of Waterloo on this very worthwhile project. Sincerely yours, Mike Ruane Board Director, Build Our Ballpark