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Home My WebLink About07/11/20111. 2. 3. 4. 5. 6. 7. FINANCE COMMITTEE July 11, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 27, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Captain Pillack Leadership & Influence Des Moines, 7/20/11 - $159.98 IA 7/21/11 Officer Bram Firearms Instructors Johnston, 8/22/11 - $1088.72 School Iowa 9/2/11 Sgt. McClelland & Officer Erie Reminton 870 Armorer Montezuma, 8/22/11 — $1320.00 Course IA 8/23/11 Investigator's DeKoster & Practical Crime Scene Marshalltown, 8/29/11 — $650.00 Pritchard Investigation IA 9/2/11 Officer Pohl ICAC Digital Forensics New Berlin, WI 8/15/11 $293.00 Sgt. Devine & Investigator Advanced Crime Scene Marshalltown, 8/29/11— $440.00 Morley Investigation IA 8/31/11 Mark Boesen, Mgr of Essentials for Healthy Cedar Rapids, 8/3/11 — $1,240.00 Rehabilitation Services & Jon Homes Practitioners IA 8/5/11 Martin, Relocation & Course Rehabilitation Specialist 8. Recommendation to accept bid from Uniform Den of Moline, IL for FYE12 Police Uniform and Supply —Submitted by Dan Trelka, Director of Safety Services. 9. Recommendation to accept bid from Signs by Tomorrow for Graphics Installation in the amount of S149.50 per vehicle for Patrol Car Graphics — Submitted by Dan Trelka, Director of Safety Services. 10. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Central Garage $1,531.40 + Crack Sealer Sealant $15.00 City Clerk $10,926.00 Iowa League of Cities FY2012 Annual Dues Leisure Services $4,500.00 Galvanized sheet metal bent & drilled for play structure base at Cedar River Exchange Park Leisure Services $24,999.00 Licensed Plumber time & materials for rough in work at 327 W. 3rd St., Public Market Leisure Services $3,900.00 Painting & Staining for three shelter/restrooms on the South Hills & Gates golf courses Leisure Services $5,000.00 Replacement slide for Furgerson Fields Park Leisure Services $47,500.00 Funding for Operations at Fairview Cemetery Planning $1,462.00 + 5 new office chairs $50.00 Police $9,077.00 Color copier/printer/scanner with fax expansion unit for stacking finisher to replace current records unit Waste Management $37.91 Additional freight for six hydro rangers Waste Management $1,220.00 + Logging Recorder $30.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of project budget for donations received for Hope Martin Park in the total amount of $2,000.00 —Submitted by Paul Huting, Leisure Services Director. 2. Approval of project budget for donations received for a grant from the FAA for the rehabilitation of Apron (Phase 3A), Taxiway B, Taxiway A & Taxiway E, as well as the actual rehabilitation of Terminal Apron Phase 3A in the total amount of $575,500.00 including PFC of $28,775 —Submitted by Brad Hagen, Airport Director. 3. Approval of project budget for donations received for Hope Martin Park in the total amount of $2,000.00 —Submitted by Paul Huting, Leisure Services Director. 4. Approval of project budget for the Family Self Sufficiency Grant in the total amount of $35,000.00 —Submitted by Ethel Washington, Housing Authority Director. BILLS PAYMENT ADJOURNMENT Suzy Schares, City Clerk FINANCE COMMITTEE June 27, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as amended by adding a pre-auth request from Traffic Operations, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of June 20, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Cox OWI Detection & Standardized Field Sobriety Test Johnston, Iowa July 11- 13, 2011 $345.10 Sergeant Farmer; Officer Walter EdgeFX Comprehensive Diagramming for Accident Reconstruction West Des Moines, Iowa July 11- 13, 2011 $1,646.00 Cammie Scully, Cultural & Arts Director; Kent Shankle, Curator International Folk Art Festival/Market Santa Fe, New Mexico July 6-17, 2011 $4,560.00 Ms. Cole reported that the Community Foundation Fund will pay the expense for the Cultural and Arts Director and Curator to attend the International Folk Art Festival. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure . Building/Maintenance $7,031.41 Pool chemicals and two pumps Building/Maintenance $6,000.00 Unlimited contractor accounts package for Blue Prince software system Clerk/Finance $2,034.00 Work Comp 7/1/09-10 Audit Leisure Services $1,200.00 Replenish and replace out of date first aid supplies for park and tennis center Police $17,500.00 12 months of Public Safety Broadband access Police Add $55.00 for a total of $5,433.10 To include additional cost associated with repair of 2007 Ford Fusion Traffic Operations $1,386.55 Uniforms per FY11 union contract Waste Management Services $3,535.00 + $110.00 Rebuild pump at Con -Agra pretreatment pump station Waste Management Services $4,486.25 + $110.00 Repair of Aeration mixer for satellite aeration basin Finance Committee June 27, 2011 Page 2 Mr. Greenwood questioned the ability to do the work comp audit in house. Suzy Schares, City Clerk, clarified that the audit is conducted by the insurance company to true up our annual estimate. This is the additional premium due as a result of the audit. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated June 27, 2011, pp. 1-112, in the amount of $2,473,861.36, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the bill payment to Schmitt Telecom. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED QIJ LL./ FYOI( BUDGETED 0f 2/75 C�.Ud EXPENDED YTD 105 S S% THIS REQUEST / �jTg LEFT AFTER THIS REQUEST 3 / DATE ��✓ (a- Il Ori.inal - Clerk/Finance Copy- Department NAME(S) AND POSITION(S): Captain Tim Pillack DATE: June 21, 2011 NAME OF CLASS / MEETING: Leadership & Influence DESTINATION: Des Moines DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 7/20/2011 RETURN DATE: 7/21/2011 DATE(S) OF MEETING: 7/20-21/2011 PURPOSE OF TRAVEL: Attend the Leadership and Influence training in Des Moines. Course Description: Being able to lead others -to motivate them to commit their energies and expertise to achieving the shared mission and goals of the emergency management system -is a necessary and vital part of the job for every emergency manager, planner, and responder. This training has been approved by Iowa Homeland Security and costs for hotel will be reimbursed through the LETTP grant. A city vehicle will be needed for travel to the training and meals will be paid by the city. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 99.98 LODGING TAXI $60.00 MEALS PARKING Free REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $159.98 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LENS X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ $159.98 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPAR ENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCt DtPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _iti#F_ BUDGETED 55Ocu EXPENDED YTD THIS REQUEST ?)- LEFT AFTER THIS REQUEST /( j` DATE ? 7-5-ld(( Ori • final - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Officer Shawn Bram DATE: June 29,2011 NAME OF CLASS / MEETING: Firearms Instructors School DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 22,2011 Return Date: September 2, 2011 DATE(S) OF MEETING: August 22-September 2, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Officer Shawn Bram to the Firearms Instructor course at the Iowa Law Enforcement Academy on Aug 22-Sept 2, 2011, in Johnston, Iowa. Officer Bram was selected to be a Firearms Instructor for the police department and this two -week course is necessary train him on the techniques of being a firearms Instructor. Officer Bram will utilize this training to instruct members of the Waterloo Police Department in firearms training. The cost of registration is $575.00 and would require lodging and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $30 0.00 LODGING TAXI $163.72 MEALS PARKING $575.00 REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 1088.72 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1088.72 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 7 L\ DATE DATE riry w.a -c ucr 1 . a i Arr UNLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY _2en2,61` BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Sergeant Aaron McClelland & Officer Greg Erie, DATE: June 29,2011 NAME OF CLASS / MEETING: Remington 870 Armorer Course DESTINATION: Montezuma, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 22,2011 Return Date: August 23, 2011 DATE(S) OF MEETING: August 22-23, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sergeant Aaron McClelland and Officer , Erie .. to the Remington 870 Armorer's course at the Brownell Firearms on Aug 22-23, 2011, in Montezuma, Iowa. Both Sergeant McClelland and Officer .Erie. are tactical team members and department firearms Instructors. The Waterloo Police Department uses the Remington 870 Shotgun. It is necessary to have officers who are trained how to armorer the weapons to ensure that they are in working order. This two-day course will teach the officers how to repair the weapons to ensure that they are in good working condition. The cost of registration is $475.00 per officer and would require one nights lodging and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 150.00 LODGING $120.00 MEALS $950.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1320.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 660.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST ' DEPARTME T HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2O1T iY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 c)LjO 6'40 % 5/ff Co. - Department NAME(S) AND POSITION(S): Investigator's John DeKoster & Jacque Pritchard DATE: June 30,2011 NAME OF CLASS / MEETING: Practical Crime Scene Investigation DESTINATION: Marshalltown, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 29,2011 Return Date: September 2, 2011 DATE(S) OF MEETING: August 29-Sept. 2, 2011 PURPOSE OF TRAVEL: Sgt. Devine is requesting authorization to send Lab Investigator's John DeKoster & Jacque Pritchard to the Practical Crime Scene Investigation course on Aug 29-Sept 2, 2011, in Marshalltown, Iowa. Both Inv. Pritchard and DeKoster are members of the Waterloo Police Department Crime lab and process very serious crime scenes. This 40-hour course is put on by the Iowa Division International Association for Identification and is taught by members from the Iowa Division of Criminal Investigation. It is a hands on training that will teach the officers how to process crime scenes and collect and examine evidence. The cost of registration is $225.00 per officer and would require lunch. A city vehicle will be needed for travel to the training facility each day. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $150.00 MEALS $450.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 650.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 325.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTME T HEAD MAYOR CG � 6 , �� t DATE DATE TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance FINANCE DEPT. STAFF ONLY 010-11-1150- 1346 11612T TRNG ao �iw `-C,f2Jl 1 Copy - Deportment NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: June 30, 2011 NAME OF CLASS / MEETING: ICAC Digital Forensics DESTINATION: New Berlin, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 14,2011 RETURN DATE: August 15, 2011 DATE(S) OF MEETING: August 15, 2011 PURPOSE OF TRAVEL: Sgt Rogers is requesting to send Investigator Officer Pohl to an ICAC Digital Forensics training course in New Berlin, WI, August 14-15, 2011. This training will teach him how to be operate the Forensic Recovery of Evidence Device (FRED) he will be receiving to examine computers. This is a one -day course is necessary orientation class to learn how to operate the FRED computer system. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except for fuel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $150.00 LODGING 68.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 293.00 TAXI PARKING AIRFARE MISC/TOLLS 010-11-1150-1346 BUDGET LINE ITEM: 11GRT TRNG YES YES xx GRANT REIMBURSABLE NO xx REQUIRED CERTIFICATION NO TOTAL: $ 293.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR Leik� DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY-2$2'��yBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 2-3 e -id 2-05: %2. 5/6-01. 77Iw' 9 5 ;<c%C/ Copy - Department NAME(S) AND POSITION(S): Sergeant Kerry Devine & Inv. Chris Morley DATE: July 5,2011 NAME OF CLASS / MEETING: Advanced Crime Scene Investigation DESTINATION: Marshalltown, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 29,2011 Return Date: August 31, 2011 DATE(S) OF MEETING: Aug. 29-31, 2011 PURPOSE OF TRAVEL: Lt. McNamee is requesting authorization to send Lab Investigative Sergeant Kerry Devine & Inv. Chris Morley to the Advanced Crime Scene Investigation course on Aug 29-31, 2011, in Marshalltown, Iowa. Both Sgt. Devine and Inv. Morley are members of the Waterloo Police Department Crime lab and process very serious crime scenes. This 3-Day advanced course is the second part of training to the Basic Course, which the officers attended last year, and expands on topics that they learned in that course. It is a hands on training that will enhance the officers ability to process crime scenes and collect evidence. The cost of registration is $150.00 per officer and would require lunch. A city vehicle will be needed for travel to the training facility each day. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $90.00 MEALS $300.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 440.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 220.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - z o DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED A24/ 32 3-363 C FY &'/2BUDGETED f T) EXPENDED YTD — THIS REQUEST / , 476)`— LEFT AFTER THIS REQUEST 4/1&L1 DATE 722-' %—('-A)'l/ Original- Clerk/Finance Co. - Department NAME(S) AND POSITION(S): Mark Boesen, Manager of Rehabilitation Services Jon Martin, Relocation and Rehabilitation Specialist DATE: 6/30/2011 NAME OF CLASS / MEETING: Essentials for Healthy Homes Practitioners Course DESTINATION: Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 3, 2011 RETURN DATE: August 5, 2011 DATE(S) OF MEETING: August 3-5, 2011 PURPOSE OF TRAVEL: Training course to understand the principles of healthy housing, to perform healthy homes inspections and to be a healthy homes practitioner. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI 330 MEALS 50 PARKING 400 REGISTRATION AIRFARE 50 $410 (exam MILEAGE/FUEL fee) MISCITOLLS TOTAL FOR ALL: $ 1,240 BUDGET LINE ITEM: 224-32-5853-1346 X GRANT REIMBURSABLE. YES NO BGLED TRVL X REQUIRED CERTIFICATION YES NO TOTAL: $ 620 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HE MAYOR DATE DATE J:\NANCY-G\travel\Travel Request Form M & J to CR 6-30-2011.doc HACAP Residential Environment Division Notional COlitikr for Hoeft bsing PRESENTS THE ESSENTIALS OF HEALTHY HOMES: PRACTITIONERS COURSE COURSE OBJECTIVES; • Identify root causes of health problems in homes • Link health problems to the seven principles of healthy housing • Identify practical, cost-effective methods for making homes healthier • Identify strategies for the collaboration of resources to achieve healthy housing WHO: This is a two-day course designed to provide health professionals, housing professionals, health educators, environmental health specialists, industrial hygienists, contractors, housing officials, code inspectors, public health nurses, community outreach workers, environmental consultants and other professional disciplines the informational they need to understand the principles of healthy housing, to perform healthy homes inspections and to be a healthy homes practitioner. CONTINUING EDUCATION UNITS AVAILABLE TO: Nurses, Environmental Health Specialists, Certified Industrial Hygienists, and Pest Control Operators. Other disciplines should contact NCHH for approval. WHEN: August 3rd/4th,1/2 day August 5th (exam), 2011 TIME: 8:00 a.m. — 5:00 p.m. WHERE: HACAP Inn Circle, Community Room 5560 6th Street S.W Cedar Rapids, IA 52404 REGISTRATION FEE: $200 CREDENTIAL EXAM FEE: $150 for NEHA members, $205 for non-members FOR MORE INFORMATION CONTACT JEFFREY JOHNSON: (319) 739-1555 or jjohnson@)hacap.org REVIEW COURSE MATERIAL: www.healthyhomestraining.org DEADLINE TO REGISTER FOR THE AUGUST COURSE: July 13th, 2011 NAME: MARK A. BOESEN Community Development ADDRESS:620 Mulberry St., Suite 202 I PLAN TO TAKE THE CREDENTIAL EXAM: Y OR N riTY:Waterloo, IA zip: 50703 EMPLOYER' City of Waterloo TTTTr. Manager of Rehabilitation Services PHONE: (319) 291-4429 EMAIL.: mark.boesen@waterloo-ia. org MAIL THIS COMPLETED FORM WITH PAYMENT TO: HACAP Attn: Jeff Johnson P.O. Box 490 Hiawatha, IA 52233 HACAP Residential Environment Division INMANIII CLOW for Healthy s ig PRESENTS THE ESSENTIALS OF HEALTHY HOMES: PRACTITIONERS COURSE COURSE OBIECTIVES: • Identify root causes of health problems in homes • Link health problems to the seven principles of healthy housing • Identify practical, cost-effective methods for making homes healthier • Identify strategies for the collaboration of resources to achieve healthy housing WHO: This is a two-day course designed to provide health professionals, housing professionals, health educators, environmental health specialists, industrial hygienists, contractors, housing officials, code inspectors, public health nurses, community outreach workers, environmental consultants and other professional disciplines the informational they need to understand the principles of healthy housing, to perform healthy homes inspections and to be a healthy homes practitioner. CONTINUING EDUCATION UNITS AVAILABLE TO: Nurses, Environmental Health Specialists, Certified Industrial Hygienists, and Pest Control Operators. Other disciplines should contact NCHH for approval. WHEN: August 3rd/4th,1/2 day August 5th (exam), 2011 TIME: 8:00 a.m. - 5:00 p.m. WHERE: HACAP Inn Circle, Community Room 5560 6th Street S.W Cedar Rapids, IA 52404 REGISTRATION FEE: $200 CREDENTIAL EXAM FEE: $150 for NEHA members, $205 for non-members FOR MORE INFORMATION CONTACT JEFFREY JOHNSON: (319) 739-1555 or jjohnson@hacap.org REVIEW COURSE MATERIAL: www.healthyhomestraining.org DEADLINE TO REGISTER FOR THE AUGUST COURSE: July 13th, 2011 NAME: JON MARTIN I PLAN TO TAKE THE CREDENTIAL EXAM;:: R N Community Development ADDRESS: 620 Mulberry St., Suite 202 CITY: Waterloo, IA 7iP. 50703 EMPLOYER' PHONE: City of Waterloo TITI R• Rehabilitation/Relocation Specialist (319) 291-4429 EMAIL: Jon. martin@waterloo-ia.org MAIL THIS COMPLETED FORM WITH PAYMENT TO: HACAP Attn: Jeff Johnson P.O. Box 490 Hiawatha, IA 52233 National Center for Healthy Housing National Healthy Homes Training Center and Network Essentials for Healthy Homes Practitioners Course Agenda Day 1 8:00 AM Continental Breakfast 8:30 Welcome and Introductions 9:00 Overview — Making the Connection 10:15 Overview — Housing Statistics and Codes 11:30 Start With People 12:00 PM Lunch 12:45 House As a System 1:30 Keep It Dry 3:00 Keep It Clean 4:00 Keep It Pest -Free - Introduction 4:45 Review of Action Plan 5:00 Adjourn Day 1 of Essentials Course 5:00 Credential Review Session — Part 1 (optional) 5:45 Adjourn Credential Review Session Building a lead -safe and healthy Lane environment jor all children 10227WINcoPIN CIRCLE, SUITE200,COLUMBIA, MARYLAND 21044 • 410.992.0712 • FAX410.715.2310 www.centerforhealthyhousing.org National Center for Healthy Housing National Healthy Homes Training Center and Network Essentials for Healthy Homes Practitioners Course Agenda Day 2 8:00 AM Continental Breakfast 8:30 Review of Study Guide and Action Plan 9:00 Keep It Pest -Free (cont.) 10:30 Keep it Ventilated 11:30 Keep it Safe 12:00 PM Lunch 12:45 Keep It Contaminant -Free 2:30 Keep It Maintainted 3:00 Making It Work — Visual Assessment 3:45 Adjourn Essentials Course 4:00 Credential Review Session — Part 2 (Optional) 4:30 Credential Exam (for those seeking to get Healthy Homes Specialist Credential) 6:30 Complete Exam Building a lead -safe and healthy Tome environment for all children 10227WINCOPIN CIRCLE, SUITE200,COLUMBIA, MARYLAND 21044 • 410.992.0712 • FAX410.715.2310 www.centerforhealthyhousing.org CITY OF WATERLOO Committee Communication Finance and Public Safety Committee Meeting: 07/12/11 Created on 6/27/11 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: Four 4-1(1°2'-(1P-f" clitt (201 SUBJECT: Acceptance of Bid for FYE 12 Police Uniform and Supply Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Accept the low bid from the Uniform Den, Moline Illinois. Summary Statement: The Police Department received a total of four bids and after carefully reviewing these bids it was determined that three of four bidding companies were within specifications. The Uniform Den, after some comparison, was the lowest overall bid and initial issue bid. It is our recommendation that we accept the low bid from the Uniform Den in Moline Illinois. Expenditure Required: Yes Source of Funds: General Fund Policy Issue: None Alternative: Select a local vendor to provide for Uniform and Equipment needs at a higher cost, local alternative, Wertjes Uniform in Cedar Falls. Background Information: The Uniform Den is a Uniform Shop and will provide all uniforms to the department at a lower cost than other bidders. Their bid price includes all shipping costs and the contract buyout provision. CITY OF WATERLOO Committee Communication Finance and Public Safety Committee Meeting: 07/11/2011 Created on 6/27/2011 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: Three ,X-1\gues&L" Arr"- Cl/ tA 19" SUBJECT: Acceptance of Patrol Car Graphics Bid Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Accept the low bid from Signs by Tomorrow for Graphics Installation for Police Department Patrol Cars. Summary Statement: The Police Department has received bids from three local vendors, Signs by Tomorrow $149.5o per vehicle, Action Sign Productions $173.75 per vehicle and Sharpline Auto Trim $290.00 per vehicle. It is our recommendation that we go with the low bid from Signs by Tomorrow. Expenditure Required: Yes Source of Funds: General Fund Policy Issue: None Alternative: None Background Information: None City Clerk Use Only Finance Committee Approval Date 7/i 1 /o ( t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,531.40 plus est. shipping costs of $ 15.00 to pay for or purchase Crack Sealer Sealant This purchase or expenditure is being made because: Price adjustment from original pre-auth of $1488. Estimated pallet weight of 2400# was actually 2470 upon delivery Vendor selected for this purchase: Logan Contractors El Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Mfg recommended sealant for use with new Crack Seal Unit Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer ❑ Sanitation ❑ Bonds Federal/other grants n Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 155,000.00 $ 155,000.00 V V.° // zel/IJIL 6, .36) ':6)/ f (Signature Dept. Head or Designee) Date '(Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - Crack Sealer Sealant Pallet - Jul 2011.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 71 (i 1'7M( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 10,926.00 plus est. shipping costs of $ to pay for or purchase Annual dues for Iowa League of Cities for FYE12 This purchase or expenditure is being made because: The League provides information, workshops, representation during Iowa Legislative meetings, etc. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to. describe the funding for this expense: n General Fund n Road Use Tax n Sewer n Sanitation n Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1391 (Dues & Memberships) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature epf: ead or Designee) (Project Code) lj ✓ $ /��7zi() $ I CIO '7 O /7 '(.p�%u.ff /..L 'fit-c-i Date Signature Finance Dept. Review) Date K:\shared goodies\fors\071111.League of Cities.Expend'ture Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee( Approval Date -7((112ori City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,500.00 plus est. shipping costs of $ to pay for or purchase Galvanized sheet metal bent and drilled for play structure base at Cedar River Exchange Park. This purchase or expenditure is being made because: reinformement for border tile at three play areas in Cedar River Exchange Park. Vendor selected for this purchase: LJ's Welding Waterloo Bids or written quotes were taken on this purchase, as follows: L.J.'s Welding $4,500 has in stock and includes (4) 20" X 8' 3/4" expand galv. metal Custom Black Smithing, Wloo $5,120 General Sheet Metal, Wloo $4,433 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation nBonds I I Federalothergrants Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 371MP-0013 (Project Code) $ 80,000.00 ' $ 38435_88-1 .266-1 u✓ ''-- � 7 y1,a%c,z(-LL_ / 1L. it , �/ (Signatu D t. a r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \ xpenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date "II((I-2-0o City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 24,999.00 plus est. shipping costs of $ to pay for or purchase Licensed plumber time and materials for rough in work at 327 W 3rd Street, Public Market. This purchase or expenditure is being made because: for rough -in work in preparation for the Build Out at the Public Market building. Vendor selected for this purchase: All Star Plumbing & Heating n Bids or written quotes were taken on this purchase, as follows: All Star Plumbing, Hudson IA see attached. Bids were sent to, but Leisure Services did not receive response from Young Plumbing, Dalton Plumbing, A'Hearn Plumbing Al Gordon Plumbing, and Plumb Tech. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: CGeneral Fund ri Bonds Road Use Tax ❑ Sewer ri Sanitation Federal/other grants ❑X Other (specify) WDC Grant This expenditure is to be coded to the following budget line -item: 426-37-6880-2151 37RST-MRKT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature De " . ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) $ 205,672.00 $ 205,672.00 ✓ CITY OF WATERLOO LEISURE SERVICES COMMISSION 2011 PLUMBING QUOTE The Waterloo Leisure Services Commission is seeking quotes for plumbing work at Public Market project, 327 W. 3`d Street, for work to be done time and material for Waterloo Leisure Services. GENERAL INFORMATION Please complete the Bid Form in its entirety below. The Contractor shall be licensed, bonded and insured through the City of Waterloo. All work to be completed as per City of Waterloo, Iowa, Plumbing Code with required inspections done by the Chief Plumbing Inspector or designee. Workers shall use Leisure Services time clock for hours worked plus one half hour travel time on days worked at Public Market. Workers shall not be deemed Leisure Services employees. Leisure Services will obtain necessary plumbing permits. The price quoted will expire on Dec. 1, 2011. All price quotes are due by 12:00 noon, Tuesday, June 14, 2011, to Leisure Services. Faxed quotes will not be accepted. Mail your price quote to: Waterloo Leisure Services, ATTN Rick Curran, 1101 Campbell Avenue, Waterloo, IA 50701. The City reserves the right to reject any and/or all bids. The City of Waterloo is Tax Exempt. If you have any questions, please call Rick Curran at 291-4370, 7:00 a.m. to 4:00 p.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * BID FORM COMPANY NAME: A i l slot+ A( P tuyyv o f UI i ,J p CONTACT PERSON: S Co4 4 Y \C c(F �1 . PHONE:6- 6 1 CIG 2LJ COMPLETE THE FOLLOWING: 1. Licensed plumber hourly rate 2. Helper(s) hourly rate 3. Percentage above for material 4. Equipment Rates: Back Hoe $7"l $5 36 %. (If contractor provides) $ q5 Dump Truck $ 7 //a SIGNATURE DATE: j - / j - 1Ir The City of Waterloo reserves the right to reject any and/or all bids. City Clerk Use Only Finance Committee Approval Date -( (U (70 (( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,900.00 plus est. shipping costs of $ to pay for or purchase Painting and staining for three shelter/restrooms on the South Hills and Gates golf courses. This purchase or expenditure is being made because: The facilities are in need of general maintenance. The paint is peeling. Vendor selected for this purchase: Personified Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Personified Inc. Waterloo $3,600.00 Bids were also sent to Verbrakens New Look, Michael Painting, McElmeel Painting, and the Color Company. Did not receive a response from these vendors. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation nX Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4120-2178 37GLF-0001 (Fund - Department Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectf ll s u b m itted, / A /p ' // (/ 7 (Signature Dept ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) $ 100,000.00'� $ 71,098.00 v City Clerk Use Only Finance Committee Approval Date 1(t c (76q City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,000.00 plus est. shipping costs of $ to pay for or purchase Replacement slide for Furgerson Fields Park. This purchase or expenditure is being made because: Vandalism had damaged the slide. The slide is being replaced with a typhoon slide off a five foot deck. Vendor selected for this purchase: nBids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Boland Recreation is the only supplier for Miracle Playground Equipment in this region. The park must match the other portion of the play structure. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax Sewer n Sanitation ❑X Bonds nFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4105-2168 371MP-0013 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resu bmjtte $ 80,000.00 $ 887136 88 ("70S7 y (Signature D ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date l t(l74 6( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 47,500.00 plus est. shipping costs of $ funding for operations at Fairview Cemetery. to pay for or purchase This purchase or expenditure is being made because: The cemetery is not able to pay their expenses. The number of burials has decreased, causing their revenue to decrease. Vendor selected for this purchase: Fairview Cemetery n Bids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: The City subsidizes the current cemetery operations as an alternative to operating the cemetery directly. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax 1 Sewer n Sanitation ❑ Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-4405-1393 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, r 1//I► (Signature Dept. ead or Designee) Date (Project Code) $ 47,500.00 $ 47,500.00 1- Sig ature Finance Dept. Review) Date K:\shared goodies\forms\Fairview Pre Auth (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date -71ti 19-0 �( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 1,462.00 plus est. shipping costs of $ 50.00 to pay for or purchase (5) new office chairs This purchase or expenditure is being made because: Current office chairs are old and malfunctioning Vendor selected for this purchase: HON Qx Bids or written quotes were taken on this purchase, as follows: ordering directly from the manufacture allows us to take advantage of HON's Government Contract pricing (see attached) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund pi Road Use Tax ❑ Sewer Sanitation ❑ Bonds n Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010 08 5700 1561 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 4,000.00 and the current available balance is Respectf,dIy-s c $ (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) STORY KENWuRTHY Office interiors and products 1333OHIO STREET DES MOINES, IOWA50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 SUPPLY FAX: 515-288-9807 Acknowledgment Waterloo Page 1 of 3 Order Number Ack Date;- Customer Order Number < Customer Number Account Representative Project Number 42666 06/23/11 CITWLP Jennifer Young TO: City of Waterloo Planning/Zon Accounts Payable 715 Mulberry St Waterloo, IA 50703-5714 P: 1.319.291.4366 F: 1.319.291.4262 Terms:Net 10 EOM SHIP TO: City of Waterloo Planning/Zon Pattie Magee 715 Mulberry St Waterloo, IA 50703-5714 P: 1.319.291.4366 F: 1.319.291.4262 Version: 1.0 Line Quantity Catalog Number / Description Unit Price Extended Amount 1 1.00 HN1 HON INDUST 302.71 302.71 Mid Back Work Chair Select Arm Type .A Arm: Ajustable Arm Select Caster .H CASTER: Hard Select Back .IV Back: ILira Stretch Vanilla Select Upholstery $(3) GRADE: III Upholstery .AI UPH: Attire 90 COLOR: Blue Lagoon Select Base Type .SB Base: Standard Plastic Black Select Frame Color .T FRAME: Black Line not Acknowledged 2 1.00 HN1 HON INDUST 302.71 302.71 Mid Back Work Chair Select Arm Type .A Arm: Ajustable Arm Select Caster .H CASTER: Hard Select Back .IM Back: Stretch Black Select Upholstery $(3) GRADE: III Upholstery .NR UPH: Inertia 19 COLOR: Fog Select Base Type .SB Base: Standard Plastic Black Select Frame Color .T FRAME: Black Line not Acknowledged STOR KtNW�HY Office interiors and products 1333OHIOSTREET Acknowledgment DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Page 2 of 3 SUPPLY FAX: 515-288-9807 Waterloo Order Number Ack Date Customer Order Number Customer Number Account Representative Project Number 42666 06/23/11 CITWLP Jennifer Young Line Quantity Catalog Number/ Description Unit Price Extended Amount 3 4 5 1.00 1.00 1.00 HN1 HON INDUST Mid Back Work Chair Select Arm Type .A Arm: Ajustable Arm Select Caster .H CASTER: Hard Select Back .IV Back: ILira Stretch Vanilla Select Upholstery $(3) GRADE: III Upholstery .AI UPH: Attire 82 COLOR: Ivy Select Base Type .SB Base: Standard Plastic Black Select Frame Color .T FRAME: Black Line not Acknowledged HN1 HON INDUST Mid Back Work Chair Select Arm Type .A Arm: Ajustable Arm Select Caster .H CASTER: Hard Select Back .IV Back: ILira Stretch Vanilla Select Upholstery $(3) GRADE: III Upholstery .AI UPH: Attire 49 COLOR: Sable Select Base Type .SB Base: Standard Plastic Black Select Frame Color .T FRAME: Black Line not Acknowledged HIWM3 HON INDUST Wk Mid-bck Pneu Syn tilt Bck Adj Tilt Ten Seat Gld IARM .A Arm: Height and Width Adj Select Caster Option .H CASTER: Hard IBACK2 .M Back: Mesh Back Select Upholstery $(3) GRADE: III Upholstery .NR UPH: Inertia 62 COLOR: Merlot Select Frame Color .T FRAME: Black IBASE .SB Base: Standard Black Line not Acknowledged 302.71 302.71 250.86 302.71 302.71 250.86 STOREY KENWuRTHY Office interiors and products 1333 OHIO STREET Acknowledgment DES MOINES, IOWA50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Page 3 of 3 SUPPLY FAX: 515-288-9807 Waterloo Order Number Ack Date Customer Order Number Customer Number Account Representative Project Number 92666 06/23/11 CITWLP Jennifer Young Line Quantity Catalog Number/ Description Unit Price Extended Amount STOFEY Sub Total KEN Delivery Total 1,961.70 50.00 1,511.70 City Clerk Use Only Finance Committee Approval Date 71u( IX) 6t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ _9,077.00 plus est. shipping costsof $ 0.00 to pay for -or purchase a color copier/printer/scanner with fax expansion unit and stacking finisher to replace the current unit in our records section of the department. This purchase or expenditure is being made because: our current color copier/printer/scanner is being replaced as part of the departments plan of replacing aging electronic equipment. Vendor selected for this purchase: Access Systems Q Bids or written quotes were taken on this purchase, as follows: Access Systems $9077.00 Advanced Systems, Inc. $9106.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑xEl General Fund ❑ Road Use Tax ❑ Sewer n Sanitation Bonds nFederal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-11-1100- ZI IS • (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is R�spectfully submitted, $ /D,DI)Oii (7- -l( /r-)44.41 (Sig ure Dept. Hea or Designee) Date (Sig ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee I Approval Date 1 1 1 191511 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 37.91 iN 4jiti4tas xt. shipping cost of $ 0.00 to pay for or purchase Freight This purchase or expenditure is being made because: Freight was originally quoted at $150.00 but ended up at $187.91 short by $37.91 this is for the shippment of the six hydro rangers for six lift stations. nBids or written quotes were taken on'this purchase, as follows Bids or quotes were not taken on this purchase because: ; e: Prior Committee Actions (Dates): F J,W C1 m irr1Y 41'/ W6 1/3, fa 13 6•13-Po! l - Please check the following box(es) as appropriate to describe the funding for this expense: -70f4t" /4•4? r / i n General Fund: nRoad Use Taz: ._ nSewer: nSanitation: /3' 1) 0, R I Bonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5700/2152 (Fund - Department - Activity - Account Number) in which budgeted amount is T and the current available balance is.. Respectfully submitt , (Project Code) $ 1 4.87l C 00 3 q(c 7 $ 111r1'S U ,„73 1 407 (Sigi{ature 1ept. Head Or Designee) Date '(Signature Finance Dept. Review) /lir Date 4;ily Clcil: U',q )nly I urinrr, I:onnndlce /ALuuuv.1l l).ik L9c �✓ �4t City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the W MS Departmant to expend $ 13,523.00 plus extshipping cost of $ 150.00 to pay for or purchase Six HydroRangers 200 model This purchase or expenditure is being made because: To get six sanitary lift stations improved for the new alarm system Bids or written quotes were taken on this purchase, as follows 01: L'''1# Bids or quotes were not taken on this purchase because: One quote taken from Gurney & Associates they are the supplier of hydro rangers that are in all the other lift stations Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: 1 Sanitation: Bonds: FederaVother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/2152 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully subrnitted, 6- 7.- '/ (Project Code) $ 113,158.00 $ 113,158.00"/ r. 7 - Date (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) SIEMENS Invoice Cust PO No WP11195 Sales Order No 3003360811 Cust PO Date 06/16/2011 Sales Ord Date 06/16/2011 Quotation No Lock Box No 2715 Invoice No 5565177646 Customer No 30021741 Date 06/20/2011 Page 1 of 3 Bill To: Sold To: Ship To: 422 111101111111111111111111111111111 CITY OF WATERLOO 3505 EASTON AVE WATERLOO IA 50702-2000 Remit check payments to: Remit Incoming Wires To: CITY OF WATERLOO 3505 EASTON AVE WATERLOO IA 50702 CITY OF WATERLOO 3505 EASTON AVE WATERLOO IA 50702 Remit Incoming ACH's To: SIEMENS INDUSTRY, INC. PO Box 2715 Carol Stream IL 60132 Citibank New York 111 Wall Street New York, NY 10043 USA ABA# 021000089 SWIFT Code:CITIUS33 Account# 30824166 Send Remittance Instructions To: ar.industry@siemens.com -OR- Fax To: 678-566-7915 Mellon Bank 500 Ross Street Pittsburgh, PA 15262 ABA# 043000261 SWIFT Code:MELNUS3P Account# 0370968 Send Remittance Instructions To: ar.industry@siemens.com -OR- Fax To: 678-566-8915 Delivery#: Ship Date: INCO Terms: Prepaid and Add Line Item 10 20 30 40 Material Number/Description 7ML50341AA01 HYDRORANGER 200 ULTRASONIC LEV MONITOR HTS: 9032896060 ECCN: EAR99 Country Of Origin: CA Customer PO item #: 000010 7ML11180EA30 XPS-15,1 NPT,30M,ATEX,FM-C1 D2,QSM HTS: 9032906080 ECCN: EAR99 Country Of Origin: CA Customer PO item #: 000020 7ML18302AK PROGRAMMER,MULTIRANGER,SIEMENS HTS: 8471300100 ECCN: EAR99 Country Of Origin: CN Customer PO item #: 000030 7ML18301AQ EASY-AIMER-II,ALUM,NPT,3/4-1 PVC CPLING HTS: 9032906080 ECCN: EAR99 Country Of Origin: CN Customer PO item #: 000040 Notes: Bill to Ref PO#: WP11195 Contact: KENT 319-230-3780 Thank you for your order. If you have any questions, please contact your local sales representative or Siemens Customer Service at: 1-800-365-8766 x4519 or fax 972-522-4503. U/M PC PC PC PC Invoice Qty 6 6 1 6 Unit Price 1,325.00 805.00 125.00 103.00 Total Price 7,950.00 4,830.00 125.00 618.00 7175lIHl 7f1111AnO77ff1 Ana" SIEMENS Invoice Cust PO No WP11195 Sales 0 der No 3003360811 Cust PO Date 06/16/2011 Sales Ord Date 06/16/2011 Quotation No Lock Box No 2715 Invoice No 5565177646 Customer No 30021741 Date 06/20/2011 Page 2 of 3 Shipping & Handling 187.91 State Taxes 0.00 Total Tax 0.00 Total Wt.: 67.158 LB Currency USD Invoice Total: 13,710.91 • Payment Terms: Net Due 30 Days Net Due By: 07/20/2011 if this invoice, delivery note. or packing list represents an export transaction, then these commodities. technology or software (items) were exported fromthe United States in accordance with the Export Administration Regulations. In all cases. diversion contrary to U.S law is prohibited. These items are not to be used, directly or indirectly, in prohibited nuclear. chemical/biological or missile weapons activities. This is to certify that the information on this invoice, delivery note, ASN w packing list is true and correct and that the contents of this shipment are as stated thereon' 'We hereby certify that these goods were produced in compliance with all the applicable requirements of Section 6. 7, and 12 of the Fair Labor Standards Act. as amended. and regulabons and orders of the United States Department of Labor issued under Section 14. thereof in which budgeted amount is and the current available balance Respectfully submitt , 17,1 / City Clerk Use Only Finance Committee 1Approval Date ii jet( City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 1,220.00 plus ext. shipping cost of $ 30.00 Logging recorder to pay for or purchase This purchase or expenditure is being made because: Recorder for base radio quit working cannot repair X❑ Bids or written quotes were taken orr'this`purchase, as follows Bids or quotes were not taken on this purchase because: This is a direct replacement from Radio Communications Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: TRoad Use Tax: CSewer: [Sanitation: Bonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1377 - (Fund - Department - Activity - Account Number) (Project Code) $ 5,800.00 $ 5,800.00 (Sdnature Dept. Head Or Designee) Date ignature Finance Dept. Review) Date RCS YSTEMS Radio Communications MINII NNW Cb+nfitnrn 1657 Falls Ave Phone: 319-234-3511 Waterloo,IA. 50701 Fax: 319-233-8292 Order Line: 800-728-2929 Name Waterloo Waste Management Attn. Larry Smith and Keith Kerns County Address: 3505 Easton Ave. Address:2 Account #: City: Waterloo ST: IA ZIP: 50702 Phone: 319-291-4553 Fax: /rKVI'VJHL 1 Tracking # Tracking Date: 6/29/2011 Sales Order: S.O. Date: Logging Recorder for radio system Rev: Invoice # invoice Date: L# QTY MODEL • DESCRIPTION UNIT PRICE TOTAL PRICE 1 2 1 TC-02F TeleCorder Logging Recorder.;2-channel . 1,095.00 1,095.00 3 4 5 6 7 8 9 10 11 12 13 14 ... .. .', 15 16 Li Notes or Special Instructions: u ' ' , Page Total $1,095.00 L2 This proposal will provide a two -channel logging recorder for use with the two-way radio system. The - L3 recorder provides simultaneous record and play back, no computere required but can be connected to a Page Total $1,095.00 L4 computer if desired, archiving to PC if desired, password protection, and more. The second channel could INSTALLATION 125.00 L5 be used for future use. This proposal presumes that the recorder will be located next to existing radio SUB TOTAL $1,220.00 L6 equipment that provides an audio output. If other location is desired which requires cabling, additional SALES TAX EXEMPT L7 charges may apply for time and materials for cabling. SHIPPING 30.00 L8 TOTAL $1,250.00 Delivery: TBD Week(s), ARO. Terms: Net-30 P.O Number: Delivery is based on manufacturers estimates and is subject to change. Project: Telephone Systems Down Paym't Disclaimer: RCSystems - Radio Communications Co. Inc. & MWSN, will assume NO Liability as a result of Equipment failure and/or loss of services. BY: Felix Schumburg Emai : Accepted by: - E-Mail: felix @resystems.com.-:... Name Date Visit our website: www.rcsystems.com PROPOSAL Valid for: 30 Days The FUTURE is with RCSystems - - Serwnq Iowa for -over -39years - Engineering. Sales. Service & Consulting PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Hope Martin Park Donation City Contract No. Project Manager Project Budget Total Paul Huting $ 2,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name B. State Grant Grant Name C. City Match No CFDA # Yes No Source of Funding D. Other Entities Yes Name No Restricted Donation 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept. Project No. 31 FT Subproject No. H % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑ ❑X Yes No ❑ ❑X ❑ ❑ ❑ ❑ El ❑X ❑ ❑X ❑ ❑X ❑ El Donation received to maintain or replace the sign at Hope Martin Park or for shelter maintenance. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date l/�(/2e(( Project Name (from page one) Hope Martin Park Donations Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept. Project No. 31G FT Subproject No. H N ' K (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: 2,000.00 Total 2,000.00 TOTALS $ 2,000.00 $ - $ $ $ 2,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1371 Bldg Maint. 2,000.00 2,000.00 TOTALS $ 2,000.00 $ $ $ - $ 2,000.00 k ignature Dept. Head Date .P "LEA (Signature Finance Dept. Review) Date (-a /;) It K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Rehabilitate Apron (Phase 3A); Taxiway B, Taxiway A & Taxiway E (Design Only) City Contract No. Project Manager Project Budget Total Brad Hagen $ 575,500.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name B. State Grant Grant Name C. City Match X CFDA # Yes No Source of Funding D. Other Entities Yes Name PFC No % Paid by federal grant 95.00% % Paid by state grant % Paid by City % Paid by other entity 5.00% Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None ❑X ❑ Yes No ❑ ❑X ❑ ❑ Done None ❑ ❑ Yes None 5. Include a brief description of the project in the space below: (REQUIRED) This grant includes the design phase of a project to rehabilitate Terminal Apron (Phase 3A), Taxiway B, Taxiway A & Taxiway E; as well as the actual rehabilitation of Terminal Apron Phase 3A. Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_Taxiway A,B,E,Apron Phase 3A.xls\Page 1 All Projects (Feb 2007) CONSTRUCTION PROJECT BUDGET WORKSHEET --Airt-U4' PAGE TWO 7`i (go41 Project Name (from page one) Rehabilitate Apron (Phase 3A); Taxiway B, Taxiway A & Taxiway E (Design Only) Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7750/7755 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3750 Sale of Bonds 3800 Miscellaneous Revenue 3456 PFC EXPENDITURES: (Each column should only include amounts by fund) Fund: 291 Fund: Fund: Fund: Total 546,725.00 546,725.00 28,775.00 28,775.00 TOTALS $ 575,500.00 $ $ - $ $ 575,500.00 2103 Engineering & Consulting $ 264,637.70 $ 264,637.70 2125 Traffic Control Equipment - 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions - 2156 Bikeway Construction - 2161 Bridges - 2162 Storm Sewers - 2163 Sanitary Sewers - 2164 Sidewalks - 2165 Streets & Roadways 2199 Non -participating Misc 2169 Airport Imp 282,087.30 282,087.30 2103 PFC - Eng $ 13,928.30 13,928.30 2169 PFC - Air Imp 14,846.70 14,846.70 (Signature Dept. TOTALS $ 575,500.00 $ 040/ Date $ $ 575,500.00 /A/.,G%at• (Signature Finance Dept. Review) 73 ,111 Date users\michelle-w\forms\Project Budget Wkshts_Taxiway A,B,E,Apron Phase 3A.xls\Page 2 (Constr Proj) (April 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total F3Szu i $ 35,000.00 1. How will this project be funded? A. Federal Grant Yes No CFDA # 14.871 % Paid by federal grant 100 Grant Name HUD Family Self Sufficiency B. State Grant Grant Name C. City Match D. Other Entities Name X Yes I 1 No Source of Funding Yes I 1 No Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) To cover Family Self Sufficiency Case Manager Contract with Operation Threshold expenses. Done None ❑X ❑ Yes No ❑ ❑ Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) r City Clerk Use Only Finance Committee Approval Date 7%1 Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 5453 Fund: Fund: 35,000.00 Fund: Total 35,000.00 TOTALS $ 35,000.00 $ $ $ $ 35,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 35,000.00 35,000.00 TOTALS $ 35,000.00 $ $ - $ $ 35,000.00 / /// (Signature Dept. Head) Date %t'<rftti.G,1 r as /I (Signature Finance Dept. Review) Date K:\shared goodies \forms\Project Budget Worksheet\Page 2 (Donat or NON-constr) (Mar 2010)