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Home My WebLink About06/27/2011AMENDED 1. 2. 3. 4. FINANCE COMMITTEE June 27, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 20, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Cox OWI Detection & Standardized Field Sobriety Test Johnston, Iowa July 11- 13, 2011 $345.10 Sergeant Farmer; Officer Walter EdgeFX Comprehensive Diagramming for Accident Reconstruction West Des Moines, Iowa July 11- 13, 2011 $1,646.00 Cammie Scully, Cultural & Arts Director; Kent Shankle, Curator International Folk Art Festival/Market Santa Fe, New Mexico July 6-17, 2011 $4,560.00 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Building/Maintenance $7,031.41 Pool chemicals and two pumps Building/Maintenance $6,000.00 Unlimited contractor accounts package for Blue Prince software system Clerk/Finance $2,034.00 Work Comp 7/1/09-10 Audit Leisure Services $1,200.00 Replenish and replace out of date first aid supplies for park and tennis center Police $17,500.00 12 months of Public Safety Broadband access ADDED Police $5,433.10 - To include additional cost associated with repair of 2007 Ford Fusion Traffic Operations $1,386.55 Uniforms per FY11 union contract Waste Management $3,535.00 + Rebuild pump at Con -Agra pretreatment pump station Services $110.00 Waste Management $4,486.25 + Repair of Aeration mixer for satellite aeration basin Services $110.00 BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE June 20, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of June 13, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lieutenant Campbell Glacken and Associates Background Investigation for Public Pierre, South Dakota June 28- 30, 2011 $788.00 Sergeant McGeough; Officer Nissen Criminal Street Gang Identification and Johnston, Iowa August 22-24, 2011 $320.00 Investigator Richter 3 Gun Tactical Firearms Instructor Course Grain Valley, Missouri July 10- 15, 2011 $1,918.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Recommendation to accept bid from Vieth Construction of Cedar Falls, Iowa in the amount of $10,582.00 for F.Y. 2011 Flood Control System Culvert Repair —Submitted by Jamie Knutson, P.E., Associate Engineer, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Approval of request to seek bids for office supplies, ink/toner cartridges and office paper for City Departments —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Approval of garbage refund in the amount of $165.50 for John DeVries of 902 Home Park Boulevard —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Approval of storm water refund in the amount of $4,207.50 for Alter Metal Recycling of 1500 W. Airline Highway —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Approval of yard waste refund in the amount of $189.00 for Jonathon Keniston of 1132 Columbia Street— Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Finance Committee June 20, 2011 Page 2 Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Central Garage $7,908.10 Blueprint and bid packet reproduction costs for Public Works Building Bid Process Leisure Services $1,970.30 + $492.70 Windscreen for Dane 3 Leisure Services $7,200.00 Approximately 150 tons of USGA #2 top dressing sand for golf courses Leisure Services $16,130.00 20 foot deckover tilt bed trailer Leisure Services $7,695.00 Game ready professional hockey goals and an 8 foot dasher panel with a 6 foot built in double leaf equipment gate including tempered glass and installation Leisure Services $1,673.00 Printing score cards for Iry Warren Golf course Leisure Services $2,000.00 Production of television commercials and airing of commercials for all three municipal golf courses Leisure Services $2,000.00 Meals for participants in Katoski/Kiwanis and Elks golf tournament, South Hills and Gates Golf academy, outdoor adventurers, and River Hills day camp Leisure Services $15,000.00 Amusement park tickets sold June through August 2011 Leisure Services $1,000.00 Meals for participants in the 2011 City Junior Golf tournament Police $1,248.59 Repair of 2008 Silverado pickup truck right rear quarter panel caused by a motor vehicle accident Police $1,794.55 Repair of 2008 Silverado pickup truck body damage caused by a deer Police $1,732.50 Repair of 2008 Silverado pickup truck body damage caused by hail Street $1,488.00 + $50.00 Purchase of sealant for new crack sealer unit Street $2,499.00 Replacement band saw Waste Management Services $5,019.30 + $170.00 Purchase of pump motor Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated June 20, 2011, pp. 1-106, in the amount of $2,402,913.43, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from With no further business before the committee, it was moved by Schmitt, seconded by Hart that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Jamey Cox DATE: LINE ITEM USED FY _2011_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance June 17,2011 010-11-1100-1346 .)6.23()y oi) �?�38-tad 5-,4//lR //' (('1- +/ Copy - Department NAME OF CLASS / MEETING: OWI Detection & Standardized Field Sobriety Test DESTINATION: Iowa Law Enforcement Academy Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 11,2011 Return Date: July 13, 2011 DATE(S) OF MEETING: July 11-13, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Officer Jamey Cox to the OWI Detection & Standardized Field Sobriety Test course on July 11-13, 2011, at the Iowa law Enforcement Academy in Johnston, Iowa. Officer Cox is a new hire and was a certified Police Officer in the state of Arizona. She is required by Iowa Law to certify by examination to gain her certification as a Police Officer in the state of Iowa. As part of this training she is required to take the three- day course at the Iowa law Enforcement Academy to be certified in the state of Iowa in OWI law and standardized Field Sobriety testing. The cost of this school is $250.00 for tuition. The Officer will stay at the Law Enforcement Academy for free but will require meals, fuel, and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $45.10 MEALS $250.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 345.10 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 345.10 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO \A\ I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR IP- -i—?/6>Lt DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2011_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 010-11-1100-1346 552;0 5 /7o �(u 2.7)w 64'7 0 11 Copy- Department NAME(S) AND POSITION(S): Sergeant Farmer & Officer Brad Walter DATE: June 14,2011 NAME OF CLASS / MEETING: EdgeFX Comprehensive Diagramming for Accident Reconstruction DESTINATION: West Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 11,2011 Return Date: July 13, 2011 DATE(S) OF MEETING: July 11-13, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sergeant Farmer and Officer Walter to the EdgeFX Comprehensive Diagramming for Accident Reconstruction course at the West Des Moines Police Department on July 11 th- 15th, 2010, in West Des Moines, Iowa. The Waterloo Police Departments uses this total station software to diagram serious personal injury accident scenes. We currently are not court certified in the total station software and have stopped using the total station until we can get certified. This course will meet the requirements to court certify our officers where we can again use the total station. The cost of registration is $495.00 each officer. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $30 0.00 LODGING $256.00 MEALS $990.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1646.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 823.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Cammie Scully, Director, and Kent Shankle, Curator, Waterloo Cultural and Arts Commission FINANCE DEPT. STAFF ONLY LINE ITEM USED r?%b' Alr 41 5 /3WF FY aZi4)-BUDGETED woo. coo EXPENDED YTD THIS REQUEST <{S Cobs. 610 LEFT AFTER THIS REQUEST '-k-a, DATE Ori.inal- Clerk/Finance Co ment NAME OF CLASS / MEETING: International Folk Art Festival/Market. Visiting artists and museums in Santa Fe DEPARTURE DATE: 7/6/11 DATE: June 9, 2011 DESTINATION: Santa Fe, New Mexico DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: 7/17/11 DATE(S) OF MEETING: 7/7-7/16/11 PURPOSE OF TRAVEL: To attend International Folk Art Festival/Market and visit artists and museums. To purchase folk art for the collection and to do research on Folk art Collection. We will use funds from our expendable fund in Community Foundation that is designated for collection/exhibition support. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: XX CITY VEHICLE COST $ YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 2,590.00 LODGING TAXI 980.00 MEALS 100.00 PARKING 290.00 REGISTRATION AIRFARE 500.00 MILEAGE/FUEL 100.00 MISCITOLLS TOTAL FOR ALL: $ 4,560.00 BUDGET LINE ITEM: .Ala 40-7�.L'1- XX GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WA1TERLO DEPARTMENT HEAD June 9, 2011 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City of Waterloo • Le( a7 (07; « Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,031.41 plus est. shipping costs of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Pool chemicals, 2 pumps n Bids or written quotes were taken on this purchase, as follows: ACCO Low bider Pool leek rec,h 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund n Road Use Tax 0 Sewer El Sanitation 0 Bonds n Federal/other grants n Other (specify) This expenditurgj%33o be coded to the following budget line -item: 010-22-8800-1513, 410-22-4200-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re ctfully sylamjtted, - 5 �(-7( ( ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date userslshared goodies\forms\pre-auth pool chems_april 2011(Oct 2004) (Project Code) $ /15 3f $ S3G1 �a au, t/OO l(, 3;0 4L City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee ( � /� (� Approval Date ll/O�� 11 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Inspection Department to expend $ 6,000.00 plus est._shipping costs of $ to pay for or purchase Unlimited contractor accounts package for Blue Prince software system. This purchase or expenditure is being made because: provides free access for contractors etc to our permiting system for them to apply for permits, request inspections and check inspections.. Vendor selected for this purchase: Blue Prince El Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Blue Prince is our permitting system July 1 2011 to June 30 2012 annual contractor accounts package Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund Li Road Use Tax El Sewer n Sanitation 1 Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1520 f /( - _&-t d ‘6 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res e tfully su ed, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) (Project Code) $ 15,000.00 $ 15,000.00 L' Date K:\shared goodies \forms\preauth FY12 BluePrince contrator package (Mar 2010) City Clerk Use Only Finance Committa rr//�� Approval Date 't an I2ml City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 2,034.00 plus est. shipping costs of $ to pay for or purchase Work Comp 7/1/09-10 Audit This purchase or expenditure is being made because: Vendor selected for this purchase: PDCM Insurance ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: This is the city's insurance policy carrier Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8960-1360 (Fund - Department - Activity - Account Number) in which the budgeted amount is Sanitation (Project Code) $ 7/0/ 00) O and the current available balance is $ b- Respectfully submitted, (Signature Dept. Head or Designee ~Date (Signature Finance Dept. Review) Date K:\shared goodies\fors\Expenditure Pre-Authorization.xls (Mar 2010) PDCM Insurance P.O. Box 2597 Waterloo, IA 50704 Phone : 319-234-8888 319-234-7702 City of Waterloo 715 Mulberry Waterloo, IA 50703 Itm # Eff Date Trn Type Policy # 783595 07/01/09 AUD WC-N AGC3C77IA INVOICE# 99176 Page 1 ACCOUNT: NO. CSR WTCIT-1 JD DATE 01/11/11 POLICY INFORMATION POLICY # AGC3C77IA COMPANY: _ Safety National Casualty Corp. PRODUCER Frank D. Dowie, III EFFECIIYE EXPIRATION - : BALANCE: DUE ON 07/01/09 07/01/10 07/01/09 Description Work Comp 7/1/09-10 Audit *** PLEASE RETURN ONE COPY WITH YOUR REMITTANCE ** Amount $ 2,034.00 Invoice Balance: $ 2,034.00 SAFETY NATIONAL 1832 Schuetz Road St. Louis, MO 63146-3540 Telephone (314) 995-5300 Fax (314) 995-3843 Physical Premium Audit Results City of Waterloo, Iowa Policy#: Liability Period: Audit Period: AGC3C771A 07/01/09-11 07/01/09-10 Code Payroll Rate Premium 0106 $702,209 13.19 $92,621 3064 $0 7.56 $0 3724 $486,557 6.66 $32,405 5192 $101,654 3.54 $3,599 5506 $1,389,106 6.72 $93,348 7403 $304,172 3.67 $11,163 7425 $0 7.22 $0 7580 $1,542,740 2.61 $40,266 7610 $79,365 0.49 $389 7710 $6,544,003 13.85 $906,344 7720 $7,535,179 1.84 $138,647 8380 $444,322 3.52 $15,640 8810 $5,255,072 0.28 $14,714 8820 $108,007 0.26 $281 9015 $158,879 3.14 $4,989 9016 $308,108 3.22 $9,921 9033 $354,607 1.84 $6,525 9060 $624,249 1.20 $7,491 9101 $92,721 5.10 $4,729 9102 $793,037 3.38 $26,805 9156 $0 4.58 $0 9402 $347,661 5.55 $19,295 9403 $517,713 9.79 $50,684 9410 $1,626,672 2.02 $32,859 $29,316,033 Total Manual Premium: Experience Modification: Total Standard Premium: Premium Rate: Earned Premium: Minimum Premium: Deposit Premium: $1,512,714 $1,512,714 1.00 $1,512,714 5.491% $83,063 $81,029 $81,029 Additional/(Return) Premium Due: $2,034. a DELPHI company City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (9-0 IN IU The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,200.00 plus est. shipping costs of $ to pay for or purchase Replenish and replace out of date first aid supplies for park and tennis center. This purchase or expenditure is being made because: Annual inspection of first aid kits, replenish first aid supplies. Vendor selected for this purchase: Hawkeye Fire and Safety ri Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Various small items. Hawkeye Fire and Safety Company have the items in stock. They review each kit and replace the items as needed. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds I 1 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1573 (Fund - Department - Activity - Account Number) (Project Code) '7SU , in which the budgeted amount is $ 7,100- after amend and the current available balance is Respectfully submitted, $ 2 after amend (Signature Dept. Head signee) Date tSidnature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 17,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase twelve months of Public Safety Broadband access City Clerk Use Only Finance Committee Approval Date 191X11,21) ( ( This purchase or expenditure is being made because: This expenditure is a continuation of our use of wireless aircards to allow remote access to information for officers working in the field. Vendor selected for this purchase: Verizon Wireless n Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: Verizon Wireless is the vendor that maintains and supports the current hardware that is in place for our wireless system. They allow the best coverage and download speeds that are required for emergency operations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation nBonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Police Comp Services Data Proc 010-11-1105-1321 (Fund - Department - Activity - Account Number) Ff—i-r%(2.ca( in which the budgeted amount is and the current available balance is Rspectfully submitted, (Signature Dept. Head or Designee) Date (Project Code) Signature Finance Dept. Review) 617- tf Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,433.10 plus est. shipping costs of $ 0.00 to pay for or purchase this expenditure was previously approved by council to repair a 2007 Ford Fusion that was involved in a motor vehicle accident. City Clerk Use Only Finance Committee /� Approval Date tQ[%-7 (( This purchase or expenditure is being made because: In repairing the vehicle it was discovered that the alternator was damage and needed to be replaced adding $55.00 to the original approved expenditure. Vendor selected for this purchase: Cedar Valley Motors & Collision Center n Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors and Collision Center (original $5378.10) $5433.10 Iowa Auto Rebuilders $8679.73 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 53'J ctij2/,iu ice< G27z 6-6- // Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds El Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 OTH REPAIR (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ecffully sub"I/L t/� 2. dt.itc__6().€__adtA (Signaty5-e Dept. Head or Designee) Date ( ignature Finance Dept. Review) K:\shared goodies \forms\ Expenditure Pre -Authorization (Mar 2010) (Project Code) / Date City of Waterloo (-9I9c7(75I1 Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,386.55 plus est. shipping costs of $ 0.00 to pay for or puchase Uniforms per FY11 union contract. This purchase or expenditure is being made because: Empoyees are given uniforms furnished by the City per union contract. n Bids or written quotes were taken on this purchase, as follows: City Laundering,Oelwein, $1,400. Aramark, could not give quotes on heavy duty shirts. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund QX Road Use Tax ❑ Sewer ❑ Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1579 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 1,400.00 t 7 ityt'Ir'1 $ 1,313.33 r j357 (Signature Dept. ' ad or Designee) Date (igriature Finance Dept. Review) Date users\shared goodies Worms \Exp Auth.xls(Oct 2004) City Clerk Use Only Finance Committee Approval Date 7(X« City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3535.00 Rebuild pump plus ext. shipping cost. of $ "(IQ° to pay for or purchase This purchase or expenditure is being made because: Rebuild influent pump at Con -Agra pretreatment purnp station. To be reimbursed by Con -Agra 11 Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purcha'se'bedaliee: Quality Pump & Control is the rep for Flygt Pumps Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund: Road Use Tax: Sewer: 111Sanitation: riBonds: []Federal/other grants: lOther(specify): This expenditure is to be coded to the :following budget line -item: 520/14/5700/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is Fir.;10 $ 32076t3"° and the the current available balance is • Respectfully submitted,' $ 547244.2Z, eity -1 (Sign ture Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Fax Quotation Quality Pump & Control 840 --15Th ST. S.W. Mason City, IA. 50401 Phone (641) 422-0441 Fax (641) 422-0442 Job Description: Stainless Steel Pump Date: June 15, 2011 To: City of Waterloo Attention: Kent Fax # 319-291-4523 From • Jason Rosauer QUASNTTTY ITNIT DESCRIPTION PRICE — TOTAL Rebuild Of Stainless 3126 1 Rebuild kit $2,240.00 $2,240.00 8 Shop Labor $90.00 $720.00 1 Shop Snup1ieR $50.00 $50.00 1 Power cable $525.00 $525.00 1 ,_ Fricght $110.00 $110.00 TOTAL $3 645.00 3S3c, co ire‘s5 iIA. U° T.et 34f5. ®ei City Clerk Use Only Finance Committee/ Approval Date tot . 7 ( (( City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4,486.25 plus ext. shipping cost of • $ 110.00 to pay for or purchase Repair of Aeration mixer This purchase or expenditure is being made because: To rebuild a 4650 mixer for satellite aeration basin nBids or written quotes were takeroil this purchase, as follows I Bids or quotes were not taken on this purchase because: This is a Flygt mixer and Quality Pump & Control is the repair rep for Flygt Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: [Road Use Tax: nSewer: nSanitation: nBonds: nFederaVother grants: 1Other(specify): This expenditure is to be coded tb the following budget line -item: 570/14M00/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is - "mac " --- and the current available balance is ?xtit7a' $ 1-4090 (?' 7, % % 7 % Respectfully submitted, ' �a2- I �19,,�� Z_ l� r.�.l�rXf'�. �iit C12t/1 (Sig ( ature t3ept. Head Or Designee) ' •' Date Signature Finance Dept. Review) Date Fax Quotation Quality Pump & Control 840 — 15th ST. S.W. )Masan City, IA. 50401 Phone (641) 422-0441 Fax (641) 422-0442 Job Description: Stainless Steel mixer Date: June 15, 2011 To; City of Waterloo Attention: Kent Fax # 319-291-4523 From: Jason Roeauer UNIT DESCRIPTION PRICE TOTAL QUANTITY Rebuild Of Stainless 4650 Mixer 1 _ Rebuild kit $3,716.25 $3,716.25 s Shop Labor $90.00 $720.00 t Shop Sappliea $50.00 S50.00 1 Freight $110.00 $110.00 TOTAL $4,596.25 y�.2r