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Home My WebLink About06/20/20111. 2. 3. FINANCE COMMITTEE June 20, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 13, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lieutenant Campbell Glacken and Associates Background Investigation for Public Safety Pierre, South Dakota June 28- 30, 2011 $788.00 Sergeant McGeough; Officer Nissen Criminal Street Gang Identification and Interdiction Johnston, Iowa August 22-24, 2011 $320.00 Investigator Richter 3 Gun Tactical Firearms Instructor Course Grain Valleyk, Missouri July 10- 15, 2011 $1,918.00 4. Recommendation to accept bid from Vieth Construction of Cedar Falls, Iowa in the amount of $10,582.00 for F.Y. 2011 Flood Control System Culvert Repair —Submitted by Jamie Knutson, P.E., Associate Engineer. 5. Approval of request to seek bids for office supplies, ink/toner cartridges and office paper for City Departments Submitted by Suzy Schares, City Clerk. 6. Approval of garbage refund in the amount of $165.50 for John DeVries of 902 Home Park Boulevard —Submitted by Suzy Schares, City Clerk. 7. Approval of storm water refund in the amount of $4,207.50 for Alter Metal Recycling of 1500 W. Airline Highway —Submitted by Suzy Schares, City Clerk. 8. Approval of yard waste refund in the amount of $189.00 for Jonathon Keniston of 1132 Columbia Street— Submitted by Suzy Schares, City Clerk. 9. Pre Authorizations to Expend over $1,000.00 Dept p Amount + Est. S/H Central Garage $7,908.10 Blueprint and bid packet reproduction costs for Public Works Building Bid Process Leisure Services $1,970.30 + $492.70 Windscreen for Dane 3 Leisure Services $7,200.00 Approximately 150 tons of USGA #2 top dressing sand for golf courses Leisure Services $16,130.00 20 foot deckover tilt bed trailer Leisure Services $7,695.00 Game ready professional hockey goals and an 8 foot dasher panel with a 6 foot built in double leaf equipment gate including tempered glass and installation Leisure Services $1,673.00 Printing score cards for Iry Warren Golf course Leisure Services $2,000.00 Production of television commercials and airing of commercials for all three municipal golf courses Leisure Services $2,000.00 Meals for participants in Katoski/Kiwanis and Elks golf tournament, South Hills and Gates Golf academy, outdoor adventurers, and River Hills day camp Leisure Services $15,000.00 Amusement park tickets sold June through August 2011 Leisure Services $1,000.00 Meals for participants in the 2011 City Junior Golf tournament Police $1,248.59 Repair of 2008 Silverado pickup truck right rear quarter panel caused by a motor vehicle accident Police $1,794.55 Repair of 2008 Silverado pickup truck body damage caused by a deer Police $1,732.50 Repair of 2008 Silverado pickup truck body damage caused by hail Street $1,488.00 + $50.00 Purchase of sealant for new crack sealer unit Street $2,499.00 Replacement band saw Waste Management Services $5,019.30 + $170.00 Purchase of pump motor BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE June 13, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as amended adding an item from planning, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of June 6, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Lindaman NASRO basic school St. Paul, Minnesota July 10-15, 2011 $1,357.00 Officers Bram and Rulapaugh AR-15 Armorers School Davenport, Iowa July 12-14, 2011 $1,430.00 Investigator Hesse ICAC TLO Peer 2 Peer Bocca Raton, Florida July 18-22, 2011 $918.00 Investigator Duncan Polygraph Examiners School Gainesville, Florida July 9, 2011- September 4, 2011 $14,885.00 Officer Pohl ICAC Seizing Digital Evidence & Basic Internet Investigations Kansas City, Missouri June 19- 22, 2011 $513.00 Dan Trelka, Director of Safety Services, reported that Investigator Hesse and Officer Pohl's travel will be paid by the State and Investigator Duncan's travel will be paid using asset forfeiture funds. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $6,236.91 System upgrade for kitchen hood at Five Sullivan Brothers Convention Center Leisure Services $6,000.00 Dug out pads at youth complex in Cedar River Exchange Park Leisure Services $3,600.00 72" rear discharge mower deck Leisure Services $1,200.00 Five sheets of 5 x 8 alumalite for Public Market Planning $6,000 Mailing for public notice regarding City Limits Urban Revitalization Area Police $2,636.94 + Three M4/M16 conversion bolts, three Halo sights, one box of 5.56 mm training rounds Safety Committee $4,072.50 + Safety videos/DVD's for Safety Library Finance Committee June 13, 2011 Page 2 $27.08 Street $10,250.00 Purchase of 5000 gallons of HFE-300 to make oil dirt Traffic Operations $6,640.00 Two Eagle M-50 Controllers Waste Management $4,334.00 + Additional freight costs for two sampler pumps from Services $300.00 Electric Pump Waste Management $13,523.00 + Six HydroRangers 200 model for sanitary lift station Services $150.00 improvements Paul Huting, Leisure Services Director, noted that the primary source of funding is the gaming money through WDC for the alumalite. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated June 13, 2011, pp. 1-100, in the amount of $2,057,061.96, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the payment to Schmitt Telecom in the amount of $327.50. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO *** AMENDED REQUEST**** FINANCE DEPT. LINE ITEM USED FY _2011_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 Yf /UO(2. 0 0 do ?%%c„- Copy - Department NAME(S) AND POSITION(S): Lieutenant Lisa Campbell DATE: June 10,2011 NAME OF CLASS / MEETING: Glacken and Associates Background Investigation for Public Safety DESTINATION: Pierre, South Dakota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 28,2011 Return Date: June 30, 2011 DATE(S) OF MEETING: June 29-June 30, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Lt. Lisa Campbell to the Glacken and Associates Background Investigation for Public Safety course on June 29th-June 30, 2011, in Pierre, Iowa. This is a 2-day course designed to teach law enforcement officers how to conduct background investigations on potential new Police Officers. This travel was approved on 1/24/11 and the class was set for March 14, 2011. The cost of registration was paid for in advance when this class was approved earlier this year. The class was then cancelled and rescheduled to May but was cancelled again. This class is now offered in Pierre, South Dakota and will take place. The only cost will be meals, lodging, and fuel as the registration is pre -paid. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING $113.00 MEALS $275.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 788.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 788.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST >�kgar MAYOR Pro" i L—i3- 1 DATE DATE ufw 9 0r TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY 5 y LINE ITEM USED 010-11-1100-1346 FYn /' BUDGETED ;.,:'i ' EXPENDED YTD /4; . <y THIS REQUEST f LEFT AFTER THIS REQUEST _ DATE '-ir;,/-/3 z, /i Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Lt. Lisa Campbell DATE: January 11,2011 NAME OF CLASS / MEETING: Glacken and Associates Background Investigation for Public Safety DESTINATION: Yr PAUL PCLIC6 I)p'I' DEPARTURE POINT S� PAuL, ✓�� IF NOT WATERLOO: DEPARTURE DATE: March 13th, 2011 RETURN DATE: March 15h', 2011 DATE(S) OF MEETING: March 14th to 15th, 2011 PURPOSE OF TRAVEL: Lt. Krogh is requesting authorization to send Lt. Lisa Campbell to the Glacken Background Investigation for Public Safety course at the St. Paul Police Department on March 14th to 15th, 2011, in St. Paul, MN. This 2-day course is designed for law enforcement officers who are conducting background investigation on new hires. It is important that law enforcement agencies conduct through investigations into potential new Police Officers. Lt Campbell has now been assigned to Internal Affairs and will be conducting these investigations. This school is taught by Gil Glacken from Glacken and Associates and is being sponsored by the St. Paul, MN. Police Department. The cost of registration is $275.00 and two nights lodging and meals. A city vehicle will be needed for travel to the training facility. Total Cost will be $788.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING TAXI $113.00 MEALS PARKING $275.00 REGISTRATION AIRFARE $100.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 788.00 BUDGET LINE ITEM: 010-11-1100-1346 xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST iS —dPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2011__ BUDGETED .-{f5:0C. U '— EXPENDED YTD THIS REQUEST . j ;CC LEFT AFTER THIS REQUEST `15 1.�� DATE -2776,-, 10'/ .20 1 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Sergeant Matt McGeough & Officer Mark Nissen DATE: June 14,2011 NAME OF CLASS / MEETING: Criminal street Gang Identification and Interdiction DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 22,2011 Return Date: August 24, 2011 DATE(S) OF MEETING: August 22-24, 2011 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Sergeant McGeough & Officer Nissen Criminal Street Gang Identification & Interdiction course at the MCTC at Camp Dodge on Aug. 22-24, 2011, in Johnston, Ia.. Sergeant McGeough and Officer Nissan are both members of the Violent Crime Apprehension Team. Because of the assignment of these officers they come in contact with violent criminals with weapons on a daily basis. This school will cover topics on current trends for gangs, and history of gangs. The Officers will learn how to identify gang members and how gangs affect communities. The Midwest Counter drug Training Center puts on this class and there is no cost for registration or housing. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING TAXI $270.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 320.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 160.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR fC DATE DATE TRAVEL REQUEST CITY OF WATERLOO FY _2011_ BUDGETED EXPENDED YTD THIS REQUEST FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 i 7.5- LEFT AFTER THIS REQUEST h ` %( DATE 79 2,- -/5 - i/ Original- Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Investigator Kye Richter DATE: June 14,2011 NAME OF CLASS / MEETING: 3- Gun Tactical Firearms Instructor Course DESTINATION: Grain Valley, Missouri DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 10,2011 Return Date: July 15, 2011 DATE(S) OF MEETING: July 11-15, 2011 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer Richter to the 3-Gun Tactical firearms instructor course at the Jackson County Sheriff's Office Firearms Facility on July 11-15, 2011, in Grain Valley, Missouri. Officer Richter is one of the lead Firearms Instructors for the police department and this would allow him to teach the use of the all three duty weapons deployed by the members of the Waterloo Police Department. This 5-Day class focuses on coaching and training skills for all three weapons (Pistol, Rifle, & shotgun) and vastly improves Officer Richter's ability to teach other officers in the uses of the weapons. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 625.00 LODGING $248.00 MEALS $795.00 REGISTRATION $250.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1918.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1918.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: June 20, 2011 Prepared: June 14, 2011 Dept. Head Signature: Eric Thorson # of Attachments: 0 SUBJECT: F.Y. 2011 FLOOD CONTROL SYSTEM CULVERT REPAIR Submitted by: Iamie Knutson, P.E., Associate Engineer Recommended City Council Action: I have reviewed the bids for the F.Y. 2012 Flood Control System Culvert Repair and recommend that the low bid be accepted. Summary Statement DESCRIPTION: Removal and replacement of one culvert under the levee and repairs to the flapgate on another culvert under the levee. PROPOSAL SENT TO: Watco Construction, Waterloo, Iowa Vieth Construction, Cedar Falls, Iowa Lehman Excavating, Waterloo, Iowa PCI, Reinbeck, Iowa BIDS OPENED: Friday, June 10, 2011, 1:30 p.m. THOSE PRESENT: Maria Armstrong and Jamie Knutson ENGINEER'S ESTIMATE: $12,995.50 BIDS RECEIVED: Vieth Construction RECOMMENDED BID: Vieth Construction Expenditure Required: $10,582.00 Source of Funds: Flood Control Budge Policy Issue: N/A Alternative: N/A Background Information: $10,582.00 $10,582.00 CITY OF WATERLOO Council Communication Finance Committee Meeting: June 20, 2011 Prepared: June 9, 2011 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Office Supplies, Ink/Toner cartridges and Office Paper for City Departments Submitted by: Suzy Schares, City Clerk Recommended Action: Approval of request to seek bids for office supplies, ink/toner cartridges and office paper for City Departments Summary Statement The last time RFPs were sent and approved was September 2008 Expenditure Required None Source of Funds Policy Issue Alternative Background Information: The last time RFPs were sent and approved was September 2008 CITY OF WATERLOO �l0..wtk p Committee Communication Finance Committee Meeting: lune 20, 2011 Prepared: Tune 15, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 8 SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: John DeVries of 902 Home Park Boulevard in the amount of $165.50 because the individual was charged for a large and medium garbage can when in fact only has a medium garbage can. Alter Metal Recycling of 1500 W. Airline Highway in the amount of $4,207.50 because it was found that the business was erroneously charged the wrong number of units. Jonathon Keniston of 1132 Columbia Street in the amount of $189.00 because the individual has been charged for a yard waste can when in fact the property does not have a yard waste can. Also, there was a question about refunding of the number of units charged erroneously to the property. After an inspection it was found that the building has been converted from a 3 unit to a 2 unit duplex. It is hard to determine when the property was converted so the owner has been notified that there would not be a refund for previous quarters and that the billing will now be consistent to the corrected 2 units. The April billing was adjusted to reflect the appropriate number of units. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Waste Management Services and Building Department have been contacted to verify the information given by the individual. UUG6DFR DISPLAY 6/17/11 9:49:27 Display Account History Account No 09 10 0620 12754 Billing Date Customer DEVRIES JOHN Ph 236-3408 Activity Address 902 HOME PARK BLVD WATERLOO 5=Payments ? Billing Consu Total St Cnd Date Payment 5/27/11 27 181.28- 0 2/25/11 28 235.44- P RT 11/24/10 31 236.69- P 8/26/10 37 243.95- P 5/26/10 11 126.15- P Water Sewer Garbage STORM Payment Payment Payment Payment 40.96- 92.82- 31.00- 16.50- 42.24- 94.80- 81.90 16.50- 43.43- 98.76- 78.00- „ 16.50- 50.69- 98.76- 78.00 16.50- 20.95- 42.20- 52.00- 11.00- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F2O=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS .,C., c I K g" Page 1 of 2 MARIA ARMSTRONG From: Lori DeVries [Lori.Devries@episervice.org] Sent: Thursday, June 02, 2011 11:26 AM To: MARIA ARMSTRONG Subject: FW: 902 Home Park Boulevard -request for refund Hello again, Please note I can be reached on my cell phone at 319-230-8862. Thank you! Lori Lori DeVries, LBSW, NCG Program Coordinator Permanent Planning, Inc. lori.devries@episervice.org p (319) 232-3880 ( f (319) 232-0453 760 Ansborough Ave PO Box 4090 I Waterloo, IA 50704-4090 I www.episervice.org From: Lori DeVries Sent: Thursday, June 02, 2011 11:24 AM To: 'maria.armstrong@waterloo-ia.org' Subject: 902 Home Park Boulevard -request for refund Dear Waterloo City Clerk: I am writing as I have spoken with Waterloo Water Works and with Evelyn at Waste Management and it was discovered we have been paying for a large garbage can and a medium garbage can every month at 902 Home Park Boulevard. There is a small 480 square foot house on the property that is my husband's music studio/man cave and it is rarely used. Therefore, we do not need a garbage can for that property. I understand that even though it is not used, we must continue to pay for sewage for that house. My husband and I closed on the purchase of 902 Home Park Boulevard on March 19, 2010. I called Waste Management on March 315t, 2010 to report the move. At that point, Waste Management changed it so were to only have one medium garbage can as the large can was taken away. According to Evelyn, Waterloo Water Works was contacted on April 16, 2010 to correct the billing amount, but it appears it was never changes. Therefore, we have continued to pay for a large and small garbage can since last March. I am writing to request a refund of the following amount for the following billing dates: February 25, 2011-46.50 (credit for large can) November 24, 2010-46.50 (credit for large can) August 26, 2010-46.50 (credit for large can) May 26, 2010-25.50 (15.00 + 10.50) credit for large can for one month and credit for medium can one month) Total requested refund amount: $165.00 6/7/2011 Page 2 of 2 Please send refund to: John or Lori DeVries 902 Home Park Boulevard Waterloo, IA 50701 I have spoken with Evelyn at Waste Management and believe we have this corrected for future billings. Thank you very much! Lori DeVries Lori DeVries, LBSW, NCG Program Coordinator Permanent Planning, Inc. lori.devries(a episervice.orq p (319) 232-3880 I f (319) 232-0453 760 Ansborough Ave I PO Box 4090 I Waterloo, IA 50704-4090 I www.episervice.org EPI Confidentiality Notice: The information in this e-mail and any attachments may be legally privileged and confidential. It is intended solely for the addressee. If you are not the intended recipient, any disclosure, copying, distribution or any action taken or omitted to be taken in reliance on it, is prohibited and may be unlawful. If you have received this e-mail in error, please notify the sender and permanently delete the e-mail and any attachments immediately. You should not retain, copy or use this e-mail or any attachment for any purpose, nor disclose all or any part of the contents to any other person. 6/7/2011 UUG6DFR DISPLAY Disp Account No 16 32 1410 43559 B Customer ALTER METAL RECYCLING Address 1500 W AIRLINE 5=Payments ? Billing Consu Water Date Payment 6/23/11 0 3/22/11 246 12/22/10 214 9/23/10 153 6/23/10 142 3/23/10 3 6/10/11 13:38:30 lay Account History illing Date Ph 232-5070 Activity HWY WATERLOO Sewer Garbage Total St Cnd Payment Payment Payment 396.95- 542.23- 342.96- 474.44- 277.70- 345.20- 265.92- 272.95- 112.35- 33.87- STORM Payment 1942.05- 1942.05- 1942.05- 1942.05- 1942.05- 2881.23- P 2759.45- P 2564.95- P 2480.92- P 2088.27- P F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 5-fran wa .r' c 0 " ' apt-oskwl Sto r►vi e, &,* (1-4k1y S n 0. tUkek)-- OYQY ate, abUaar & 5 tle x L RUCK C I- ARK COCNCIL MEMBERS iLARCH ,D G111F 1TNT ' M. -\Rt i.c ands lit ail ' Rl`LNAVOOr) 51EVE.. 'Cti\i!1 CITY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT '15 Mulberry Street • Waterloo, IA 50703 • (319) 291-4312 Fax (319)291-4262 1UR.-1i1t)RS(1N,RE. • City Engineer email. it'.engireeraaaterloo-i;t.org April 22, 2011 Steve Pleis Alter Trading Company 1500 West Airline Highway P.O. Box 176 Waterloo, Iowa 50704 RE: Storm water fee for Alter Trading Company, 1500 West Airline Highway Dear Mr. Pleis: In response to your phone call of March 30, 2011, the City of Waterloo has reviewed the storm water fee charged to Alter Trading Company, 1500 West Airline Highway. The storm water fee for commercial and industrial use properties within Waterloo is based on impervious surface areas as defined in Title 8, Chapter 4 of the City of Waterloo Code of Ordinances. Special consideration in applying the fee was given to recycling and scrap yards based on their land usage. Apparently, this consideration was not extended to Alter Trading Company's West Airline Highway site. Therefore, the City of Waterloo has revised the impervious surface area for 1500 West Airline Highway to be consistent with other similar land uses within Waterloo. The storm water charge for non-residential properties is a monthly charge of a $2.75 base plus $2.75 per 5,000 square feet of impervious surface area, billed through the Waterloo Water Works. The current storm water charge for Waterloo Water Works account number 16-32-1410 is 220 units (including base), being $605.00 per month. The revised storm water charge will now be 118 units (including base), for a new monthly charge of S324.50. Alter Trading Company is due a refund for being overcharged for the storm water fee. Please contact the City of Waterloo Finance Office at (319) 291-4323 for information on how to obtain this refund. If you have any further problems with the storm water fee billing for this site, please contact me in the Engineering Office at (319) 291-4312. Sincerely, / 414 W. Wayne Castle, PLS, El Associate Engineer cc: Eric Thorson, PE, City Engineer e %q - f 3 13 Michelle Weidner, Finance ✓ It ` Mary Ratkovich, Waterloo Water'Works i'I I P.Gi.out, (})l /idvQ t"t/4/.0 .orq (Joule. C¢ft /L g CITY WEBSITE: www.cityofwaterlooiowa com WE'RE. WORKING FOR YOU! A� Eoual Ooportuni y/A i'malive Acton Employe- MARIA ARMSTRONG From: MICHELLE WEIDNER Sent: Saturday, June 04, 2011 2:56 PM To: MARIA ARMSTRONG Subject: FW: storm water refund? Document.pdf (247 KB) Hi Maria, Could you please process this refund? I had left this individual a couple of messages, but never heard back from him until he sent this. Thanks! Michelle Original Message From: Steve Pleis [mailto:Steve.Pleis@altermetalrecycling.com] Sent: Tuesday, May 31, 2011 2:18 PM To: MICHELLE WEIDNER; WAYNE CASTLE Subject: FW: storm water refund? The attachment shows the letter stating the refund that we are to receive on the storm water fee. I have tried numerous times over the past month to obtain the information for obtaining the refund. I have left messages with Michelle and I have not received a call back that I am aware. My cell phone number is 319-239-3546 or you can call my office 319-236-9856 and ask for Steve, Russ or Pat. Thank you Original Message From: Alter Waterloo [mailto:russp@alterscrap.com] Sent: Tuesday, May 31, 2011 1:58 PM To: Steve Pleis Subject: storm water refund? Please open the attached document. This document was digitally sent to you using an HP Digital Sending device. 1 UUG6DFR DISPLAY Display Account History Account No 03 30 0830 50440 Billing Date Customer KENISTON JONATHON Ph 239-8490 Address 1132 COLUMBIA ST WATERLOO 5=Payments ? Billing Consu Date 4/22/11 1/20/11 10/20/10 7/21/10 4/20/10 1/20/10 Water Payment 8 18.71- 6/17/11 10:08:50 Activity Sewer Garbage STORM Payment Payment Payment 78.75- 75.60- • 17.33- 7 18.71- 118.13- 12 21.44- 118.13- 14 23.99- 118.13- 18 29.03- 99.70- 27 40.42- 99.70- 108.68 108.68- 108.68- 108.68-' 108.68-' 25.99- 25.99- 25.99- 25.99- Total St Cnd Payment 190.39- P RT 271.51- P RT 274.24- P RT 276.79- P RT 263.40- P RT 248.80- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS UUG6DFR DISPLAY Display Account History Account No 03 30 0830 50440 Billing Date Customer KENISTON JONATHON Ph 239-8490 Address 1132 COLUMBIA ST WATERLOO 5=Payments ? Billing Consu Dat e 10/20/09 36 7/20/09 27 4/20/09 177 1/20/09 142 10/20/08 208 7/18/08 140 Water Payment 47.14- 36.76- 198.10- 162.42- 189.10- 132.79- Sewer Payment 115.57- 226.56- 37.44- 302.56- 104.69- 99.70- Garbage STORM Payment Payment 108.68- . 217.36- 108.68-• 108.68 108.68- 6/17/11 10:08:50 Activity Total St Cnd Payment 271.39- P RT 480.68- P RT 235.54- P RT* 573.66- P RT 402.47- P RT 341.17- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS Gt.00 yoJrcIL WaS Coa+ raor4Rr a, ar9-e-js Bever 0 S 1 VI -tart r .4.., UUG6UFR DISPLAY Display Account History Account No 03 30 0830 50440 Billing Date Customer KENISTON JONATHON Ph Address 1132 COLUMBIA 5=Payments ? Billing Date 4/18/08 22 Consu 1/18/08 22 10/19/07 38 7/23/07 45 4/23/07 27 1/19/07 18 Water Payment 25.80- 25.80- 37.87- 44.05- 28.13- 18.44- ST Sewer Payment 73.52- 73.52- 82.34- 82.34- 82.34- 66.47- 239-8490 WATERLOO Garbage STORM Payment Payment 75.60 75.60- 75.60- 75.60-' 75.60- ' 75.60-' 6/17/11 10:08:56 Activity Total St Cnd Payment 174.92- P RT 174.92- P RT 195.81- P RT 201.99- P RT 186.07- P RT 160.51- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His UUG6DFR DISPLAY Display Account History Account No 03 30 0830 50440 Billing Date Ph Customer KENISTON JONATHON Address 1132 COLUMBIA ST 5=Payments ? Billing Consu Date 10/19/06 17 7/20/06 21 4/21/06 19 1/23/06 20 10/21/05 17 Water Payment 17.64- 21.72- 18.39- 20.06- 17.21- 239-8490 WATERLOO Sewer Garbage STORM Payment Payment Payment 66.47- 75.60- 71.48- 64.98- 69.99- 79.20-' 72.00- 75.60- 53.13- 50.40- 6/17/11 10:08:56 Activity Total St Payment 159.71- P 172.40- P 155.37- P 165.65- P 120.74- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Cnd RT RT RT* RT RT Dear, Finance Committee I, Jonathan Keniston own a two unit rental property at 1132 Columbia St in Waterloo, Iowa. Since the purchase of it in July of 2005 I have been paying for a yard waste container that was never there, and I would like to be reimbursed the money I have paid for the container. I was informed by Waterloo Water Works that I have been billed for a three unit property since 2008 when in fact the property is a two unit property. I would also like to be reimbursed the money I have paid for the extra unit since 2008. The refund checks can be mailed to 5658 Summerland Dr Waterloo Iowa 50701. Thank you for your time in consideration of this issue. Thank you, Jonathan Keniston s l_ einleu6iS eai(oIdw3 6q pOMoIIe Ja6uo1 ou we s6njp Jalunoo-eq1-Jeno weueo ley eJeMe ow we eyl pue uo!s7noJd empepol sued eol to eJeME we 1 •enoge peleoipui se J ed yl!M eouepJ000e u! Juana 61.1418nb a eoueuadxe sselun uogo81e J(w a onej puels,epun 1 :M0138 NOIS lb`f1W S33A01dIN311V :laeue peas JQInja ea )q ll!M ZLOZ `te gaJeNl Jove luhoaoe eqj uJ ye! spunl.fud •igeueq 11OZ 1 uep wail paunau! eq isnw sesuedxe aieo luapuadap q y 100 KILIV3A iv101 o iegwnN ma wog{ lanpap of lunowy �l IIJ -- Howe of a)111 mom 1 saA NI w uotledpwed eulpop 1 oN I p aq of aouelslsse aaeo luepuedap nod a)11 noA P1noM Igwiaa esuedx3 aae3 ;uepuadaa xe j -aad sesegajnd xtl 6uwogs sic/pow iels!6ai gse0 pel!apo/ ald pagaeue peas eseald 'i!laueq Al 3S071:10 113sn e si s!gl E Wien - l 10Z `l uep way pa»nou! eq isnw sesuedxe lea pew IIV Date Waterloo Water Works Bill Adjustment Request Form *Note that there is a week turn around time per request* (21)(( Account number o��-6g36 Property address requesting adjustment for J ovu,( c`, C Contact name & number Adjustment request details — h o+ 3 Ur (3 - vi a,Ydt kA10 hot C - uvtrh 50 4.c alrX W C� 0. l /?'€'fir I w` - Amaltr For Office Use Only Date request processed Status Amount credited Notes UUFBDFR DISPLAY View Account Information Account 03 30 0830 Customer 050440 Account 03 30 0830 1132 COLUMBIA ST WATERLOO IA 50703 - 2312 Carrier Route CR37 Customer 050440 KENISTON JONATHON Acct Type Cons Type Water Bill Contract Deed Holder 1987 & later Owner Maint. WW Owned/WW Maintained Activity Meter Status In Meter - Size 5/8 Billing Term Quarterly Remote Flag Y Units to Bill: Total 2 Garbage 2 Sewer 2 Winter Consumption Arrears: Water 18.71 Sewer 78.75 Garbage 75.60 Service Fire Misc STORM 17.33 Total 190.39 *MTH Customer Comment Type Telephone Date 2 UNITS P/OSGOOD G 4/13/11 P/CALL RE LOW USAGE -SAID G 1/13/11 THIS IS ONLY A 2 UNIT G 1/13/11 TOLD HIM WE HAVE IT @ 3 G 1/13/11 NEEDS TO HAVE CITY INSPEC G 1/13/11 ALSO 1 UNIT VAC OTHER NOT G 1/13/11 60.45 5/16/11 10:21:57 8 UUF8DFR DISPLAY 5/16/11 10:16:02 View Account Information Customer 050440 1132 COLUMBIA ST WATERLOO IA 50703 - 2312 Carrier Route CR37 Customer 050440 KENISTON JONATHON Acct Type Cons Type Water Bill Contract Deed Holder 1987 & later Owner Maint. WW Owned/WW Maintained Activity Meter Status In Meter - Size 5/8 Billing Term Quarterly Remote Flag Units to Bill: Total 2 Garbage 2 Sewer 2 Winter Consumption Arrears: Water 18.71 Sewer 78.75 Garbage 75.60 Service Fire Misc STORM 17.33 Total 190.39 *MTH Customer Comment Type Telephone Date 1/13/11 S 1/21/10 1008/08 G 10/08/08 7/14/08 G 7/14/08 Account 03 30 0830 Account 03 30 0830 THERE ALOT-IN TREATMENT. TOUCH READ-R CALLED OWNER RE/HI USAGE SAID HE FIXED A TOILET TB CHNGD TO 3 UNITS PER SRVC MAN 7-14-08 F3=Exit F14=Mthly Bill F15=Acct His F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Y 60.45 8 WCZ6DFR DISPLAY 4/14/11 8:37:41 Display Account History Account No 03 30 0830 50440 Billing Date Customer KENISTON JONATHON Ph 239-8490 Activity RB Address 1132 COLUMBIA ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 10/19/06 17 17.64- 66.47- 75.60- . 159.71- P RT 7/20/06 21 21.72- 71.48- 79.20- 172.40- P RT 4/21/06 19 18.39- 64.98- 72.00- • 155.37- P RT* 1/23/06 20 20.06- 69.99- 75.60- • 165.65- P RT 10/21/05 17 17.21- 53.13- 50.40- 120.74- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His City Clerk Use Only Finance Committee �.t � Approval Date [ a 5 1 b (1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,970.30 plus est. shipping costs of $ 492.70 to pay for or purchase windscreen for Dane 3. This purchase or expenditure is being made because: Windscreen is being added to this field to complete the renovation of the complex that has been underway through a partnership with Build Our Ballpark and Hellman. Vendor selected for this purchase: nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: M.A.S.A. was the only vendor that could guarantee delivery of the product in time for the Grand Opening Celebration for the renovation of the complex. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds n Road Use Tax Sewer Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4202-2178 37SPT-DANE (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is bmitted, (Signature D'ept. #'ror Designee) $ 50,000.00 tl $ 37;305:00.3 .3 i Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\windscreen (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date tgr (v (706( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,200.00 plus est. shipping costs of $ to pay for or purchase Approximately 150 tons of USGA #2 top dressing sand for golf courses. This will include green sand for fixing the greens. This purchase or expenditure is being made because: to maintain the quality of the greens at the three municipal golf courses. Vendor selected for this purchase: Acme Materials ❑X Bids or written quotes were taken on this purchase, as follows: Acme Materials, Bettendorf IA $45.50 per ton delivered. Randall Transit Mix, Northwood IA does not meet specs Doyle Golf, Cedar Falls did not return request for bid. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ❑ Bonds Road Use Tax Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1511 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 12947 after amendment $ 7200 after amendment Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept, Review) Date K:\shared goodies\forms\Acme Materials (Mar 2010) City Clerk Use Only Finance CommitteeLQ// /( Approval Date —t� 90 M City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 16,130.00 plus est. shipping costs of $ to pay for or purchase 20 foot deckover tilt bed trailer. This purchase or expenditure is being made because: to transport Leisure Services equipment. This trailer will handle heavier equipment. Vendor selected for this purchase: Tournier Trailers. ❑X Bids or written quotes were taken on this purchase, as follows: Tournier Trailers, Inc. Waterloo IA $16,130.00 Murphy Tractor, Waterloo IA $16,222.00 Stuber Truck can't get this type of trailer. Demco Maurer did not return request for quote Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax ❑ Sewer ❑ Sanitation Bonds Federal/other grants ri Other (specify) X This expenditure is to be coded to the following budget line -item: 410-37-4100-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, GiR (e/14j)l (Signature Dept. ead or Designee) Date $ 81,750.00 `-- $ 81, 750.00- (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date is -in 190cl City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,695.00 plus est. shipping costs of $ to pay for or purchase Game ready professional hockey goals and an 8 foot dasher panel with a 6 foot built in double leaf equipment gate including tempered glass and installation. This purchase or expenditure is being made because: To allow better access to the ice surface during public skate and Black Hawk games as well as dry floor non -ice special events (i.e. wrestling, concerts, conventions etc. Vendor selected for this purchase: Becker Arena Products ❑ Bids or written quotes were taken on this purchase, as follows: Becker Arena Products, Savage MN $7,695.00 Athletica, Mpls MN $14,658.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4500-2177 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) 150,000.00 172nonn`� (o/iVI t i)-i Ake - /(.%,1./.r�i,/,-1 `i`_� - ='/ (Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee jj Approval Date -(? f 9-0 (t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,673.00 plus est. shipping costs of $ to pay for or purchase Printing score cards for Iry Warren Golf course. This purchase or expenditure is being made because: score cards are needed for this golf season. Vendor selected for this purchase: Think & Think, Inc. ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Score cards need to match the score cards for Gates and South Hills. Another vendor can not duplicate the design. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X El General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds I I Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, //7i r`/-,s JILL /i). <6,-75 .,-,)4v/ {Signafure Dep . d or Designee) Date (`Signature Finance Dept. Review) Date (Project Code) V $ 1923.00 after amendment $-1s323-40 after amendment K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (-4(v 190 t( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase Production of television commercials and airing of commercials for all three municipal golf courses. This purchase or expenditure is being made because: To market the golf courses in an effort to use rounds at the courses. Vendor selected for this purchase: OnMedia ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: OnMedia is the only regular cable provider in the City. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation x Bonds Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1351 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ectfully subrnt itted, fJ 7-/G( 'r% l 7-6 7,10%1 (Signaturf-f5-. Head or Designee) Date ( Ighature Finance Dept. Review) Date (Project Code) $ 7-7629:38zId 7 3S $ 2,000:OO )77 ).Gi c/ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date .Q(dD (2 (( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase meals for participants in Katoski/Kiwanis and Elks golf tournament, South Hills and Gates Golf academy, outdoor adventurers, and River Hills day camp. This purchase or expenditure is being made because: Meals/snacks are provided as part of the program. Registration fees are charged for the programs. Golf academy held in May, Katoski held in June, others in July, Aug. Vendor selected for this purchase: Various venders will be used. X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Various vendors are used to provide meals/snacks. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1556 FY2012 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res. - ully submitted, (Project Code) $ 21,.011OJ _ $ 21 000 00 (Signature D-.j 'ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Food preauth (Mar 2010) City Clerk Use Only Finance Committee Approval Date t.Q(.o 19Dc( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,000.00 plus est. shipping costs of $ to pay for or purchase Amusement park tickets sold June through August 2011. Will be paid beginning July 2011. This will be Fiscal Year 2012 budget. This purchase or expenditure is being made because: Tickets are purchased through Iowa Park and Recreation Association at a discounted rate. We pay Adventureland and IPRA for only the tickets that are sold. Vendor selected for this purchase: IPRA and Adventureland. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This program is offered to members of the IPRA. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) X This expenditure is to be coded to the following budget line -item: 010-37-4100-1553 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ully submitted, $ 15,239.00 $ 15,239.00� (Signature Dept. fir Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date (-1 9,f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 1,000.00 plus est. shipping costs of $ meals for participants in the 2011 City Junior Golf tournament. Department to expend to pay for or purchase This purchase or expenditure is being made because: meals are provided as part of the program. Registration fees are charged for this program and the Jaycees make a donation. Vendor selected for this purchase: Each of the golf pros. n Bids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: Meals are purchased at the course where the participants are playing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Bonds Road Use Tax Sewer ri Sanitation Federal/other grants n Other (specify) registration fees This expenditure is to be coded to the following budget line -item: 010-37-4105-1556 37RST-CJGT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted,, $ fc(t 5 j3 ' �/� C l7( 7lZf / ;F / i� 1, 1:. 1 6 /S (Signature Dejoj,Kead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\CJGT food preauth (Mar 2010) City Clerk Use Only Finance Committee Approval Date � 1700 ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 7,908.10 plus est. shipping costs of $ 0.00 to pay for or purchase Blueprint and bid packet reproduction costs for Public Works Building Bid Process This purchase or expenditure is being made because: Vendor selected for this purchase: Badger Blueprint ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Coordinated by project Architectural Firm Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer Sanitation riBonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-18-7950-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 770,388.14 and the current available balance is $-7367306:94 '7q7 (- 35 Respectfully submitted, (Signature Dept. ead or Designee) `/C/e! Date (! 1 4, /1 6 -1 6 l i (Signature Finance Dept. Review) Date K:\shared goodies\forms\Central Garage - Public Works Project Bid Packet Reproduction.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (-042o[91$Ct City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,248.59 plus est. shipping costs of $ 0.00 to pay for or purchase repair 2008 Silverado pickup truck that received damage in a motor vehicle accident. This purchase or expenditure is being made because: Repair needed to the right rear quarter panel of the pickup to correct the damage done. Vendor selected for this purchase: Cedar Valley Motors & Collision Center n Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors & Collision Center $1248.59 Iowa Auto Rebuilders $1565.05 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund n Road Use Tax n Sewer Sanitation ❑ Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 OTH REPAIR (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ectfully submitted, dfiy Gib-%_ -// � / - ),' ✓1�-^t , 6-/ /- : /1 (Sign re Dept. Head or Designee) Date (5 ghature Finance Dept. Review) Date (Project Code) $ a`,52 '7 h�r K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date u(go(20(t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,794.55 plus est. shipping costs of $ 0.00 to pay for or purchase repair body damage to a 2008 Chevrolet Silverado Pickup that was struck by deer. This purchase or expenditure is being made because: Repair needed to fix the body damage to pickup truck box. Vendor selected for this purchase: Cedar Valley Motors & Collision Center Q Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors and Collision Center $1794.55 Iowa Auto Rebuilders $2279.35 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I ^ I General Fund pi Road Use Tax n Sewer Sanitation Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 OTH REPAIR (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ C1, oo $ 3 �y LI Re,/�spectfully%/� submitted (ild' i/.11f/ 5 06 /5-l/ `in,li n.f�tIA( ) r,.�6':,:e:1(r' (Si ature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,732.50 plus est. shipping costs of $ 0.00 to pay for or purchase repair body damage to a 2008 Chevrolet Silverado Pickup that was caused by a hail. City Clerk Use Only Finance Committee Approval Date 1Q(913t ptt This purchase or expenditure is being made because: This vehicle has a large amount of hail damage to the exterior surfaces that occurred when the vehicle was caught in a severe storm. Vendor selected for this purchase: Cedar Valley Motors & Collision Center ❑ Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors and Collision Center $1732.50 Iowa Auto Rebuilders $2830.48 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax ❑ Sewer Bonds nFederal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 OTH REPAIR (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respeptfully submittgd, Sanitation (Project Code) 0 $ ?too $ 1;/L.l)-'S ✓ Head -7 -1/ /' j -L� /di.4/0,,�i� (Signatu Dep . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 1,488.00 plus est. shipping costs of $ 50.00 to pay for or purchase City Clerk Use Only Finance Committee Approval Date U-(%a (2151.( Purchase of sealant for new crack sealer unit This purchase or expenditure is being made because: Vendor selected for this purchase: Logan Contractor Supply El Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Recommended use of Crafco approved product with new equipment Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax n Sewer 0 Sanitation 0 Bonds FederaVother grants QX Other (specify) Local Option Sales Tax This expenditure is to be coded to the following budget line -item: 205-19-7110-1511 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully, bmfitted, (Signature Dept. Hearkor Designee) $ 25,000.00 $ 1,757.33 v/ Date (ighature Finance Dept. Review) Date K:lshared goodies\forms\Copy of Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date te(91)190LI The Finance Committee of the City Council purchase or expenditure submitted by the $ 2,499.00 plus est. shipping costs of Replacement Band Saw is hereby requested to authorize the following Street Department to expend $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Current Band Saw non -repairable Vendor selected for this purchase: Campbell Supply Co n Bids or written quotes were taken on this purchase, as follows: Campbell Supply Co - Waterloo, IA $2499.00 Gierke-Robinson Co - Waterloo, IA $3200.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1555 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 9,300.00 and the current available balance is $ 53 Respectfully submitted, C. —/ 3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Street Dept - Replacement Band Saw - Jun 2011.xls (Mar 2010) L /lv.L // Date City Clerk Use Only Finance Committee Approval Date ISWI9/3lt City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 5,019.30 plus ext. shipping cost of $ 170.00 to pay for or purchase Pump motor This purchase or expenditure is being made because: The old motor is beyond repair. WBids or written quotes were taken o hl5Tiiirchose,''as follows I Bids or quotes were not taken on this purchase because: Janda Motor Services is the rep for a direct motor replacement for the pump. This is for the Park Rd. lift station Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: []General Fund: []Road Use Tax []Sewer: Sanitation: []Bonds: Federal/other grants: 0Other(specify): rf.This expenditure is to be coded to the folloinring'buttg'etline-llifem:. 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is.` Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date $ 320,000.00 $ 58, 562.14 �fUh�ti�s�-Gc.� // I!- JANDA Motor Services Shipping Address: 901 17th Street NE Cedar Rapids, IA 52402 iMaiiing Address: PO Box 10045 Cedar Rapids, IA 52410 Phone: 319-393-1230 Fax: 319-393-6911 QUOTE #WPC61311 MAKE "NO" MISTAKE NO JOB IS TO BIG OR TO SMALL 24/7 On Call Service Date 6/14/2011 Customers Name Waterloo Pollution Control Customer Contact John Hyman and Steve Eisenhower Customers Address Waterloo, Iowa E-mail Phone Fax Model Brand Item Quantity Availability Each Total Type# RVI U.S.E.M. 20hp 900rpm 460V 324VP 1 8 weeks $5,019.30 $ 5,019.30 NOTE: Shipping for this motor is $170.00 and is shown below. Sub -total $ 5,019.30 Tax Shipping $ 170.00 Total $ 5,189.30 Quoted by: Jim Simon Accepted by: PO # Page 1 of 1 jimaianda.com Cel1319-350-2868 6/14/2011 Date: Janda. quote