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Home My WebLink About06/13/20111. 2. 3. 4. 5. 6. FINANCE COMMITTEE June 13, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 6, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Lindaman NASRO basic school St. Paul, Minnesota July 10- 15, 2011 $1,357.00 Officers Bram and Rulapaugh AR-15 Armorers School Davenport, Iowa July 12- 14, 2011 $1,430.00 Investigator Hesse ICAC TLO Peer 2 Peer Software Training Rocca Raton, Florida July 18- 22, 2011 $918.00 Investigator Duncan Polygraph Examiners School Gainesville, Florida July 9, 2011- September 4, 2011 $14,885.00 Officer Pohl ICAC Seizing Digital Evidence & Basic Internet Investigations Kansas City, Missouri June 19- 22, 2011 $513.00 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/H Expenditure Building/Maintenance $6,236.91 System upgrade for kitchen hood at Five Sullivan Brothers Convention Center Leisure Services $6,000.00 Dug out pads at youth complex in Cedar River Exchange Park Leisure Services $3,600.00 72" rear discharge mower deck Leisure Services $1,200.00 Five sheets of 5 x 8 alumalite for Public Market Police $2,636.94 + Three M4/M16 conversion bolts, three Halo sights, one $50.00 box of 5.56 mm training rounds Safety Committee $4,072.50 + Safety videos/DVD's for Safety Library $27.08 Street $10,250.00 Purchase of 5000 gallons of HFE-300 to make oil dirt Traffic Operations $6,640.00 Two Eagle M-50 Controllers Waste Management $4,334.00 + Additional freight costs for two sampler pumps from Services $300.00 Electric Pump Waste Management $13,523.00 + Six HydroRangers 200 model for sanitary lift station Services $150.00 improvements BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE June 6, 2011 5:00 p.m. Council Chambers Members present: Greenwood, Getty, Schmitt. Absent: Hart. Cole Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the Minutes of May 23, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jeff Siebel, Building Maintenance M-2 Comm Mechanical Insp Exam Des Moines, Iowa May 13, 2011 $180.00 Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that request to donate retired computers to the following non-profit organization: Community Partnership for Protecting Children, Felicia Carter, three computers —Submitted by James Quint, Information Services Manager, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Central Garage $4,739.28 Replacement hot -gas pressure washer Leisure Services $2,000.00 Purchase wine and liquor for VGM event at Young Arena on June 8, 2011 Leisure Services $7,000.00 Young Arena ammonia ice system annual preventative maintenance & safety improvements Leisure Services $7,000.00 Labor and/or materials to repair graffiti damages in parks Leisure Services $3,500.00 Ballfield lime for Danes baseball complex, diamond #3 warning track Leisure Services $5,000.00 Additional funding for operations at Fairview Cemetery Police $5,378.10 Repair of a 2007 Ford Fusion that was involved in a motor vehicle accident Traffic Operations $2,266.80 Additional amount for white and yellow fast dry marking paint and reflectorized beads Waste Management Services $10,180.75 + $125.00 Camera for yard waste site Ayes: Three. Motion carried. Moved by Schmitt, seconded by Greenwood that Bills Payment, as contained in Schedule AP642, dated June 6, 2011, pp. 1-68, in the amount of $3,611,984.72, be received, placed on file Finance Committee June 6, 2011 Page 2 and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the payment to Schmitt Telecom in the amount of $107.50. With no further business before the committee, it was moved by Schmitt, seconded by Greenwood that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Lindaman NAME OF CLASS / MEETING: NASRO basic school DATE: May DESTINATION: St. Paul DEPARTUR E P� nal- Clerk/Finance IF NOT WA1CRLO FINANCE DEPT. STAFF ONLY 010-11-1160-1532 LINE ITEM USED 11PRO DARE FY _ BUDGETED EXPENDED YTD 31, 2011 THIS REQUEST /3 j u LEFT AFTER THIS /i7? Dcre =CT DATE zv>/0 6-1 / Copy - Department DEPARTURE DATE: July 10, 2011 RETURN DATE: July 15, 2011 DATE(S) OF MEETING: July 11-15, 2011 PURPOSE OF TRAVEL: This is a 5 day school put on by the National Association of School Resource Officers which will certify Officer Dustin Lindaman who currently serves in the capacity of an SRO at Central Middle School. It is a 40 hour course designed for officers with 2 or less years of experience working in an educational environment. It emphasizes 3 main areas of instruction: Functioning as a police officer in the school setting; Working as a resource and problem solver; Development of teaching skills. Registration is $495.00 and includes a one year NASRO membership. Classroom supplies will be provided. Additional costs listed below. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $534.05 LODGING $248.00 MEALS $495.00 REGISTRATION $80.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1357.00 TAXI PARKING AIRFARE MSC/TOLLS 010-11-1160-1532 BUDGET LINE ITEM: 11PRO DARE xx GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ 1357.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST ENT HEAD MAYOR 2' 7- t/ DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY 12 BUDGETEDS.0C U EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance %7/7,-; /0 7'3?+0 i r Copy - Department NAME(S) AND POSITION(S): Officers Bram and Rulapaugh NAME OF CLASS / MEETING: AR-15 Armorers School DATE: May 31, 2011 DESTINATION: Davenport, IA. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 12, 2011 RETURN DATE: July 14, 2011 DATE(S) OF MEETING: July 12-14, 2011 PURPOSE OF TRAVEL: Officers Bram and Rulapaugh are requesting to attend an AR-15 Armorers Course in Davenport, IA., July 12-14, 2011. Both are department firearms instructors. This course will enhance their knowledge of the AR-15 and will also assist in repairing, maintaining and armoring them throughout the year. Registration cost is $475.00 per officer but includes all training materials. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $174.00 LODGING $256.00 MEALS $950.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1430.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-11-1100-1346 xx GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 715.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE FINANCE DEPT. TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. Stacy Hesse NAME OF CLASS / MEETING: ICAC TLO Peer 2 Peer Software Training DEPARTURE DATE: July 18,2011 DATE: LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance June 6, 2011 STAFF ONLY 010-11-1150- 1346 11 GRT TRNG 9/f PY - Department DESTINATION: TLO Headquarters Boca Raton, Florida DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: July 22, 2011 DATE(S) OF MEETING: July 19- 22, 2011 PURPOSE OF TRAVEL: Sgt. Rogers is requesting to send Investigator Stacy Hesse, an affiliate of the Iowa Internet Crimes Against Children Task Force (ICAC) to a 5-day TLO Peer2Peer software -training course in Boca Raton, FL., July 19-22, 2011 with July 18 being a travel day. This training will allow her to be proactive and investigate computer forensic functions regarding multiple file sharing networks. These networks, known as P2P networks, are well known for sharing images of child sexual abuse. She would have the ability to track usernames, emails and IP addresses to identify those posting and downloading illegal images and videos. Iowa ICAC will reimburse the city of Waterloo for all listed expenses. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE XX AIRFARE DEPARTING FROM: ESTIMATE OF COST: $700.00 LODGING $218.00 MEALS $0.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 918.00 TAXI PARKING AIRFARE MISC/TOLLS 010-11-1150-1346 BUDGET LINE ITEM: 11GRT TRNG XX xx GRANT REIMBURSABLE YES YES NO xx REQUIRED CERTIFICATION NO TOTAL: $ 918.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Investigator Robert Duncan NAME OF CLASS / MEETING: Polygraph Examiners School DEPARTURE DATE: July 9,2011 FINANCE DEPT. STAFF ONLY 010-11-1150-1512 LINE ITEM USED 11-TRI-WPDF FY _2011_ BUDGETED /cu j 3 /4/, j EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST /-.(rj, DATE 47A , (- r/- 2 // DATE: rr July 10-September 3, 2011 DESTINATION: Gainesville, Florida DEPARTURE POINT IF NOT WATERLOO: Return Date: September 4,2011 DATE(S) OF MEETING: July 10-September 3, 2011 PURPOSE OF TRAVEL: This course will certify Investigator Duncan in administering polygraph tests to people during the course of major investigations. Costs of the equipment are covered by a grant from the Black Hawk County Gaming Association. This course is 8 weeks long and will certify Duncan in the usage of Polygraph Machines. The cost of this will be paid by forfeiture funds. The misc/tolls below is for a rental car during this time as well as gasoline costs. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: x COST $ YES NO CITY VEHICLE x PRIVATE VEHICLE xx AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: $4860.00 LODGING TAXI $2475.00 MEALS PARKING $5000.00 REGISTRATION $650.00 AIRFARE MILEAGE/FUEL $1900.00 MSC/TOLLS ;E Jf4L. C'9'v2 S !CL 74, GisE wf+K6 (.4 fL- TOTAL FOR ALL: $ 14,885.00 BUDGET LINE ITEM: 7/ 77L-1 W t'o F x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 14,885 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - -7 - DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Jeremy Pohl NAME OF CLASS / MEETING: ICAC Seizing Digital Evidence & Basic Internet Investigations DEPARTURE DATE: June 19,2011 DATE: June FINANCE DEPT. LINE ITEM USED FYI'/I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE 6, laffitthal- Clerk/Finance STAFF ONLY 010-11-1150- 1346116RT TRW 3�l3 <i/SOD /00 d %/% y� Z'L /r - h' l / Copy - Department DESTINATION: Kansas City, Missouri DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: June 22, 2011 DATE(S) OF MEETING: June 19- 21, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Stacy Hesse and officer Jeremy Pohl to the ICAC lmagescan training on June 22ND, 2011, in Kansas City, Missouri. The Waterloo Police Department has partnered with the State of lowa Internet Crimes Against Children Task Force to investigate child sexual exploitation. Officer Pohl has already been approved to attend another 1- day seminar at the same location on June 22, 2011. These 1-day seminars will run consecutive with the other course he will be attending and will instruct the students on how to complete search warrants to handle and seize digital evidence on computers. The Basic Internet course will teach the students how to conduct and start basic investigations about crimes using the internet. The registration for both courses is free. The hotel and meals would be paid by the city and later reimbursed from the ICAC Task Force. A city vehicle will be needed for travel to the training facility and fuel of $100.00. G ;ri r D j f Rt /41l3ua 6 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING 113.00 MEALS $0.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 513.00 TAXI PARKING AIRFARE MSC/TOLLS 010-11-1150-1346 BUDGET LINE ITEM: 11GRT TRNG XX xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 513.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR (J2. - - DATE DATE City Clerk Use Only Finance Committee/n Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 6,236.91 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: System upgrade for kitchen hood @ Five Sullivan Brother Convention Center - required by insurance company Vendor selected for this purchase: Proshield Fire Protection n Bids or written quotes were taken on this purchase, as follows: Proshiled Fire Protection $ 6, 236.91 Superior Fire Equipment $ 6,693.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax ❑ Sewer 0 Sanitation Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 6-8�(,/37/ (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res• cr ully sub $ .;Li?L/O' - $ f3o / - (� 121-(Jft, Ck- 6 -. U (Sign- ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization -IA Wall Systems (Mar 2010) PROSHIELD FIRE PROTECTION 1033 Wilbur Avenue Waterloo, IA 50701 P 319-233-3439 800-455-3439 F 319-287-9457 ; r P ,1) C.- www.proshieldfire.com Name / Address 5 Sullivan Brothers Center 205 W. 4th Street Waterloo, IA 50701 Estimate Date Estimate # 6/2/2011 2844 Valid 30 days Visit our e-store at www.proshieldfire.com and order online! Project Description Qty Agent Cylinder Assembly, 3.75 Gal. (w/Discharge Valve), Charged -- P/N 13334 2 Bracket As'y, Agent Cylinder 6.14 gallon -- P/N 15166 1 Bracket As'y, Agent Cylinder 3.75 gallon — P/N 16920 2 Bracket As'y, Agent Cylinder 6.14 gallon — P/N 15166 1 Discharge Adapter Kit 3/4 NPT Agent Cylinder 6.14 gal — P/N 10199 1 Pneumatic Control Head Amerex -- P/N 10147 1 Actuation Hose (N2 -- 1/4" x 32") — P/N 16448 4 Cylinder, Nitrogen 10 Cu. In. -- P/N 12856 1 Vent Check Amerex — P/N 10173 1 Manual Pull Station (Oversized) — P/N 14320 1 Detector (Includes Bracket, Linkage, & Conduit Fittings) — P/N 12508 13 Fusible Link -- 450 Deg Model K 13 Duct Nozzle Amerex KP — P/N 16416 4 Appliance/ Plenum Nozzle Amerex KP -- P/N 11982 21 Four Burner Range/ 48" Griddle Nozzle Amerex KP — P/N 14178 3 Fryer/ Griddle Nozzle Amerex KP — P/N 13729 3 Comer Pulley -- P/N CP5 20 Pipe Adapter for 3/8" pipe - 7/8" hole 10 Seal -Fast Patch — 7/8" - 1 1/8" QP2 10 1/16" Stainless Steel Cable 150 1/2" EMT Conduit 10' Stick 15 Black Pipe — 3/8" 150 Black Pipe — 1/2" 50 Black Pipe Parts 1 Labor to remove old system, install new system, certify and test. 1 Subtotal $6,236.91 Visa, Mastercard, and Discover accepted. Sales Tax (7.0%) $0.00 Please feel free to call us at 319-233-3439 if you have any questions. Total $6,236.91 Owner will pay a minimum 50% of said fees and costs and 100% of special orders at the t me of ordering equipment and/or services, and the remaining balance at the time of delivery or completion and final inspection of the servicing work. Proshield reserves the right to +/- 15% of the total estimate at the time of invoicing. Superior Fire Protection Equipment A D.n d'Saparis- Weldca, SirA" naPazX' Fran: 915 Commercial Street, P.O. Box 690, Waterloo, lA 50704 (319) 232-6863 Iowa Wals Linc 1-800-728-0598 /Fax (319) 236-1120 FAX TRANSMISSION Marty Hughes Ca,y: Five Sullivan Brothers Convention Cent: (319) 291-4262 Attn: Craig Clark Phone: (319) 291-4319 Date: Time: June 07, 2011 3 : 5 0 pra MESSAGE Quote #: SFPE-10141001 Pages: 2 (including this one) RE: Ansul Fire Suppression Systems I am faxing updated prices for the above mentioned quote from 10-14-10. Any questions please contact me at: (319) 232-6863 / office or (319) 269-2517 / Thanks, Marty Hughes 2'T'd 29217T62:O1 :woJJ t7T:LO 17002-60- Superior r Fire Protection Equipment June 07, 2011 915 Commercial Street, Y 0. Box 690, Waterloo. LA 50704 (319) 232-6863 Iowa Wats Line 1-800-728-0598 / fax (3 i.9) 2.36-t l2i► Attn: Craig Clark Five Sullivan / :rother•s Convention Center W. 4th R Commercial Sts, late.rloo, IA s0701 aote srPP 10141001 Ansul R-I (:2_ Piro Suppression Systems W'JN KITC LIEN r TO()D 1 - Side Side i-1O)D 2 - Side 1: Side .: I Water Wash Hood, 7'2" plenums (2) (4 adj.) Water Wash Hood, 7'9" plenums (2) Range 131ex14" Fryer, 56"x21" Char -Broiler 8"x28" exhaust ducts (2), Convection Ovens 41"x27" Tilt Skillet , R"x314" exhaust ducts (2), 60"x27" 10 Burner i.I TERLUDE Water Waste "=ood, 34"x].8" Griddle, 10"x14" th'ryers (2) Wo. propose to _e ove the existing Eire systems and re -install with Ansul 11-102 Wel heiucal J;'ire ''suppression Systems to protect all applicable plenums, exhaust ducts, and cooking surfaces. The system installations will be performed in accordance with specir_icl ions of the System manufacturer, N.F.P.A. Standard; 17A & 96, ';h.andard U.T... 300, and the local authority having jurisdiction. 1-10UD ]. - Anse- R-102 3 Gallon tKX r) 2 - Anse! R-102 6 Gallon Interlude - Ar.::a;1 R-102 1.5 Callon 101 ALA 3 SYSTEMS $ 2,188.00 $ 2,887.00 $ 1,618.00 $ 6,693.00 2/2'd 29217%2: °1 :woad 17T:L0 17002-60-MN RECOMMENDATIONS City Of Waterloo (Sullivan Bros. Convention Center) 200 W 4th Street Waterloo, IA 50701 Attention: Suzy Schares, CMC, 319-291-4522 Policy Number(s): MOD PROP / 35833014 Federal Insurance 07/21/2010 PROPERTY - COOKING/KITCHENS Risk Improvement LC-2010-07-1 Fixed Extinguishing System Upgrade: Currently the existing automatic extinguishing system and extinguishing agent protecting the two separate kitchen cooking areas (basement and snack bar) is outdated and no longer approved for use over these fire exposures. Should a fire develop in these cooking and frying areas, the current fire suppression system and agent may not be able to adequately control a fire associated with fat and or grease. To help ensure that this exposure is adequately controlled, we recommend the following. • The existing dry chemical extinguishing systems should be upgraded to an approved wet chemical extinguishing agent that meets the U.L. 300 requirements for grease and or fat fire exposures. • An extension should be added from the existing piping inside the cooking hood to protect the new char broiler. • Once a new wet chemical system has been installed, Class K portable fire extinguishers should be obtained for each of the two kitchens which work in conjunction with the chemical in the suppression systems. Reference: NFPA 96, Chapter 10 (Standard for Commercial Cooking Operations), 2001 edition and UL 300 (Standard for Fire Testing of Fire Extinguishing Systems for Protection of Restaurant Cooking Areas) PROPERTY —SPRINKLER SYSTEMS - SPRINKLER HEADS Risk Improvement LC-2010-07-2 Spare Sprinklers: There were no spare sprinklers available in the sprinkler box located in the basement near the sprinkler riser. It is important to have spares or backups of each type of sprinkler within the facility for emergency use, as this will help to decrease the amount of downtime needed to repair the sprinkler system. If the sprinkler system is shut down for sprinkler replacement, the facility has no fire protection until the system is repaired and the sprinklers replaced. We recommend that a supply of spare sprinklers be maintained at all times. Reference: NFPA 13, Chapter 6 (Standard for the Installation of Sprinkler Systems) and NFPA 25, Chapter 5 (Standard for the Inspection, Testing, and Maintenance of Water Based Fire Protection Systems), 2007 editions RECOMMENDATIONS This document is advisory in nature. It is offered as a resource to be used together with your professional insurance advisors in maintaining a loss control program. Evaluations, reports, and recommendations are made solely to assist the insurer in underwriting and loss control. Evaluation for any hazard or condition does not imply that it is covered under any policy. No liability is assumed by the information contained in this document. Chubb refers to the member insurers of the Chubb Group of Insurance Companies. City Clerk Use Only Finance Committe7 Approval Date (3[1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase Dug out pads at youth complex in Cedar River Exchange park. This is revised from $5,000 to $6,000 for additional concrete needed for dug out pads. This purchase or expenditure is being made because: 2 dugouts at South Annex, destroyed in the flood in 2008 PW 7230 4 dugouts at tee ball fields, new construction Vendor selected for this purchase: Quality Concrete, Waterloo Bids or written quotes were taken on this purchase, as follows: Bids were taken April 2, 2010 for dugouts at Tibbitts. Quality Concrete, Wloo, honoring bids $3.10 sq ft Bowers Masonry $3.19 sq ft B&B Builders $3.95 sq ft Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Approved at $5,000 on May 9, 2011 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer n Sanitation ❑X Bonds I I Federal/other grants I Other (specify) This expenditure is to be coded to the following budget line -item: 2/3 from 410-37-4202-2178 1/3 FEMA 290-37-4100-1390 37SPT-0001 01FL8-37FL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re s p e cgtfu Ry -submitted , (Signature Dept. $ 50,000.00 $ 46,492.93 r.4 o' /,J4y? 6 7 A), / esignee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies Worms nditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee � Approval Date W (c(t t i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,600.00 plus est. shipping costs of $ to pay for or purchase 72" rear discharge mower deck. This purchase or expenditure is being made because: to comply with City ordinance to not blow grass clippings in the street. This will discharge grass clippings to the rear, rather than into the street. Vendor selected for this purchase: John Deere Company ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Purchase is being made using previously bid State contract pricing through Waterloo Implement. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 409-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, t Head or Desi nee (o/,bat' ./�� /f0.e-c4 Lc .) 6-7'1c'1 / (Signature p • 9 ) tSidnature Finance Dept. Review) Date (Project Code) $ 165,000.00 ir $ 61,352.00 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 06/08/2011 07:57 3192914297 WATERLOO LEISURE SER PAGE 02/02 Two City Clerk Use Only Finance Committee l�7, Approval Date Le( 01?&( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,200.00 plus est. shipping costs of $ Five sheets of 5 foot X 8 foot alumalite for Public Market. to pay for or purchase This purchase or expenditure is being made because: Filling five windows at the Public Market bulding. Vendor selected for this purchase: Nagle Signs Waterloo n Bids or written quotes were taken on this purchase, as follows: Nagle Sign, Waterloo $1,066.65 includes paint Sign & Design, Cedar Falls $1,207 plus paint Signs by Tomorrow, Cedar Falls $1,125 plus paint ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds 171 Road Use Tax n Sewer LJ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-6880-2151 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful! y su�f)mitt Date (Signature Finance Dept, Review) Date Sanitation 37RST-MRKT (Project Code) $ 205,672.00 '"/ $ 205,672.00 V ((S'tynature Dep>ad or Designee) K:\shared poodles \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,636.94 plus est. shipping costs of $ 50.00 to pay for or purchase three M4/M16 conversion bolts, three Halo sights, one box of 5.56 mm training rounds City Clerk Use Only Finance Committee Approval Date 1l (4.—P (00 This purchase or expenditure is being made because: update and convert three M4/M16 rifles to be used with simunition rounds for training Vendor selected for this purchase: Streicher's El Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Streicher's was the only company that can provide the conversion bolts needed to convert these weapons. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax El Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Sign ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) 3 v $ /1/!, W City Clerk Use Only Finance Committee' Approval Date Let (.(X (I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Safety Committee Department to expend $ 4,072.50 plus est. shipping costs of $ 27.08 to pay for or purchase Safety Videos / DVD's for Safety Library This purchase or expenditure is being made because: Establishment of a Safety Video library for departments to incorporate into their safety programs Vendor selected for this purchase: Dupont Training n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Limited resource availability Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-09-8255-1315 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 17,500.00 i! and the current available balance is $ 16;56800 /3/0/ -/ a Respectful submitted, (Signature Dept. H d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Safety Committee - Safety Video Library DVD's.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date Uc 11 '/22 ' (219cd The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 10,250.00 plus est. shipping costs of $ 0.00 to pay for or purchase Purchase of 5000 gallons of HFE-300 to make oil dirt This purchase or expenditure is being made because: Necessary product for unimproved street repairs Vendor selected for this purchase: Bituminuous ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Only supplier with product Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds El Sanitation ❑ Federal/other grants ❑ Other (specify) Seal Coat Program This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfu ubmitted, - (Signature Dept. Head or Designee) (Project Code) $ 155,000.00''" $ 10,647.03.- Date (Signature Finance Dept. Review) Date K:lshared goodies \forms\Street Dept - 5000 Gal of HFE-300 for OH Dirt - Jun 11.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date L_ ( `gO t The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 6,640.00 plus est. shipping costs of $ to pay for or purchase 2 - Eagle M-50 Controllers This purchase or expenditure is being made because: Westfield & Fletcher and Fletcher & 218 controllers struck by lightening. Vendor selected for this purchase: Brown Traffic Supply Company E Bids or written quotes were taken on this purchase, as follows: Brown Traffic Supply Company Davenport, IA $6,640.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): $6,000 - approved 3/28/11 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer El Sanitation E Bonds FederaVother grantsEj Other (specify) This expenditure is to be coded to the following budget line -item: 408-17-7161-2125 (signals) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dep Head or Designee) $ 25,000.00 $ 23,851.351/ (LL ? /) y- // Date Sighature Finance Dept. Review) Date K:\shared goodieslforms12011-June-Expenditure Pre-Authorization-2 - Eagle M50 controllers damaged by lightening additional $640.xls (Mar 2010) BROWN Traffic Products, Inc. Invoice Invoice Number : Order Number : Invoice Date : 026861 169986 05/02/2011 736 Federal Street Suite 2312 I Davenport, IA 52803 1 1(563) 323-0009 BILL TO: Waterloo, City of 408 E 6th Street Waterloo, IA 50703 USA TAX ID #: SHIP METHOD UPS SHIP DATE 05/02/2011 SHIP TO: Waterloo, City of 408 E 6th Street TAX ID #: TERMS NET30 Waterloo, IA 50703 USA DUE DATE 06/01/2011 QUANTITY PART Y / DESCRIPTION PURCHASE ORDER UNIT PRICE EXTENDED PRICE 2.00 SIE-EPAC3608M52 32911MV SIE-EPAC3608M52 - M50 series Controller $3,320.0000 SUBTOTAL TAX FREIGHT $6,640.00 $6,640.00 $0.00 0.00 TOTAL $6,640.00 All Above prices are in US dollars. TERMS OF PAYMENT: Unless otherwise agreed with Seller's Credit Department, terms are: Net 30 days, F.O.B Shipping point. TAXES: If parts ordered are exempt from taxes an exemption certificate must be famished. RETURNS: A Brown Traffic Products RMA # is required for returns - All retums are subject to a restocking fee. CLAIMS: All claims for alleged defects shall be deemed waived unless made in writing within ten days after receipt of goods. Our liability shall be limited to the stated price of any defective goods, and shall in no event include special or consequential damage. LIEN ON CUSTOMER PROPERTY: As security for payments of any sum due or to become due under the terms of this agreement, we shall have the right, if necessary, to retain possession of, and shall have a lien on all materials and any other property owned by you and in our possession and all work in process and undelivered work. For additional information refer to the Brown Traffic Products Terms and Conditions document on our website at www.browntraffic.com Packing List Number: 26861 Camelot Manufacturing Edition Monday, May 02, 2011 05:OOPM Page 1 of 1 City Clerk Use Only Finance Committee (' Approval Date if fi f ryJ1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ plus ext. shipping cost of $ 3d 0 rto pay for or purchase Freight cost This purchase or expenditure is being made because: Freight was left off the pre auth. For the two sampler pumps from Electric Pump that was approvered on 4/18/11 nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this .purchase because: Prior Committee Actions (Dates):14/033 F; nj/ VE6 'I? -mil/ Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: nSanitation: [Bonds: nFederal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectf IIy submi - ed, -�-�-� i�.r#,/"-. 6� a�z % 2 `7-I (Sign ure De• . Head Or Designee) Date Si nature Finance Dept. Review) Date (Project Code) $ 320,000.00 `-- $ 7-009:78 U (c,(c77 ELECTRIC PUMP QUOTED TO: CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 Ii( )TATI()N Ivw �,, naoin,-:fin SIll1 I '011,1 16,1 IrpLinu I 'I9'r„, •II,\�1-,I'.I ,. :w p, 1611 rnr I S,NI IS PI IWI' www . ,s., ()11(111 NI I(vll llfl( ()Liu H. nnrF: If 1.,Q1 11!:(I1i11 I IA'I it SALESPERSON ('(IST Irvi 1 N(1 011(1'101) BY .1011 LOCATION: CITY OF WATERLOO 3505 EASTON A VE:NIiE. WATERLOO, IA 50702 CONFIRM TO: KENT QUIN * ** QUOTE ORDER - DO NOT PAY ** * CUSTOMER P.O. SHIP VIA F UH. TERMS ICENT QUIN BESTWAY ORIGIN Net 30 Days ITEM NUMBER UNIT ORDERED SIIIYPHO HACK ORDER PRICK AMOUNT 0030681700860 1400000500079 WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR IDENTICAL, FLYGT PUMP PURCHASED LAST YEAR: EACH 1.00 0.00 0.00 1,858.00 1,858.00 FW MP213-I 52.3/230/1 30'(7)+TS FLS FY EACH 1.00 0.00 0.00 159.00 159.00 KIT,SINGLE PHASE ESTIMATED FR RIGHT $ t 50.00 ESTIMATED DELIVERY IS 10 TO 12 WEEKS ARO. joyceh nelectricpump.com THANK YOU, JOYCE HANSON A 1.5% LATE CHARGE WILL BE ADDED TO ACCOUNTS 30 DAYS AND OLDER. ABOVE PRICING EFFECTIVE FOR 30 DAYS Net Order: 2,017.00 Less Discount: 0.00 Freight: 0.00 Sales Tax: 0.00 Order Total: 2,017.00 f' Page: ELECTRIC PUMP CONFIRM TO: KENT QUIN QUOTATION 4280 E 14111 Slurp DCS Moines IA 50313 -204 USA 3cl Thnnc_ (515) 205-2222 / FAX (515) 21/5-807') 'full Frec 1-1100.383-PI IMI' www elcclricpomp. corn QUOTE NUM 131;R: 0085884 QuarE DATE: 4/6/201 I REQUESTED DATE: 5/6/2011 SALESPERSON: PETE LIES CUSTOMER NO: 2914323 QUOTED BY: JRH JOYCE QUOTED TO: JOB LOCATION: CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY STREET WWTP WATERLOO, IA 50703 3505 EASTON AVENUE WATERLOO, IA 50702 *** QUOTE ORDER - DO NOT PAY *** CUSTOMER P.O. SHIP VIA F.O.B. TERMS KENT QUIN BESTWAY ORIGIN Net 30 Days ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR IDENTICAL FLYGT PUMP PURCHASED LAST YEAR: 0030681700860 EACH 1.00 0.00 0.00 1,858.00 1,858.00 FW MP218-1.52.3230/1 30'(7)+TS FLS FV 1400000500079 EACH 1.00 0.00 0.00 159.00 159.00 KIT,SINGLE PHASE ESTIMATED FREIGHT $150.00 ESTIMATED DELIVERY IS 10 TO 12 WEEKS ARO. joyeeh@electriepump.com THANK YOU, JOYCE HANSON A 1.5% LATE CHARGE WILL BE ADDED TO ACCOUNTS 30 DAYS AND OLDER. ABOVE PRICING EFFECTIVE FOR 30 DAYS Net Order: 2,017.00 Less Discount: 0.00 Freight 0.00 Sales Tax 0.00 Order Total: 2,017.00 City Clerk Use Only i 1Finance Committee Approval Date Le((3'tt City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 13,523.00 plus ext. shipping cost of $ 150.00 Six HydroRangers 200 model Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To get six sanitary lift stations improved for the new alarm system nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: One quote taken from Gurney & Associates they are the supplier of hydro rangers that are in all the other lift stations Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: ❑Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/ 14/5,00/2152 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully sub itted, (Project Code) $ 113,158.00 °' $ 113,158.00'" f • f'L- (//// , /(.P/L (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) C. 7-AO / Date ' 06-02-'11 14:56 FROM -Gurney & associates 4025535879 T-716 P0001/0004 F-659 GURNEY Bert Gurney & Associates Inc. Quote #: 11-186-0 Date: 6/212011 Contact: Kent -City of Waterloo Re: HydroRanger Quote 319-291-4523 No. of pages: 4 From: Shari Hentschke QTY. UNIT DESCRIPTION/PART NO. LEAD TIME PRICE TOTAL 6 each 7ML5034-1AA01 HydroRanger 200 5-7 days $1,325.00 $7,950.00 wall mount, single point, 6 relay 6 each 7ML1118-0CE30 XPS-15 Transducer $805.00 $4,830.00 with 30 metrs cable 1 each Hand Programmer for HydroRanger $125.00 $125.00 6 each 7ML1830-1AQ Easy Ajmer 2, aluminum NPT with 3/4" x 1" PVC coupling $103.00 $618.00 1 each Freight Estimate $150.00 $150.00 $13,673.00 ITEMS NOT INCLUDED: • Sales or use taxes of any kind or type. • Freight, installation labor, service or startup supervision. Start-up can be provided at the rate of $750 per trip per day • Anchor bolts, brackets, fasteners, lubricants, controls, gauges, valve box, valve tags wiring, or any other item unless specifically mentioned in the above Scope of Supply NOTE: • Please see attached Siemens Terms and Conditions, and Additional Quotation Notes and Information. WHEN ORDERING: • Please make PO out to Siemen Industry Inc. Is this order tax exempt? - Please circle the answer and fax a copy of your certificate if not already on file. Yes No Accepted by Date Signature Print or Type Name Above Title SEA 11-1senialia itgwaty1ltaiiTH 108th STREET OMAHA, NE 68137 FAX (402) 553-5879 1