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Home My WebLink About05/16/20111. 2. FINANCE COMMITTEE May 16, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of May 9, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Jeremy Pohl ICAC Intermediate Data Recovery Acquisition Training June 26-July 1, 2011 LaCrosse, Wisconsin $1,023.00 Investigator Stacy Hesse; Officer Jeremy Pohl ICAC Intermediate Data Recovery Acquisition Training June 21-June 22, 2011 Kansas City, Missouri $486.00 3. Approval of Change Order No. 2 amending contract in an amount not to exceed $250.00 to include additional Asbestos Survey for one (1) structure located at 402 Denver Street in conjunction with 140-AS-02-28-11-GO—Submitted by Louis Starks, Contracts and Grants Coordinator. 4. Approval of garbage, sewer and storm refund in the amount of $26.09 for Brenda Weekley of 2200 Hawthorne Avenue. 5. Approval of garbage, sewer and storm refund in the amount of $29.24 for Marshell Shelley of 508 Adams Street. 6. Approval of garbage refund in the amount of $31.50 for Teisha Nash of 154 West Parker Street. 7. Approval of garbage refund in the amount of $81.00 for Philip and Claudia Akin of 2555 Manor Street. 8. Approval of garbage refund in the amount of $240.00 for Kimberly Milner of 1207 Leavitt Street. 9. Recommendation of award of bid to Witham Auto Center of Waterloo, Iowa for One (1) 2011 Compact Pickup Truck for the Storm Water Management Program in the amount of $18,076.00—Submitted by Mark Rice, Public Works Director. 10. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Arts & Culture $1,149.77 Coroplast panels for Construction Zone activity in JAG II Building/Maintenance $15,525.00 Replace concrete drive in front of loading dock on the south side of Five Sullivan Brothers Convention Center Clerk/Finance $1,380.00 2-part parking tickets w/carbon sheet and envelope Fire $5,525.51 + $700.00 Outrigger and paint Leisure Services $3,000.00 Concrete footings at Tibbitts and tee ball (north) ball fields Leisure Services $1,151.00 Dram Shop Liquor Liability Insurance for Young Arena to serve beer, wine coolers and liquor from June 7-11, 2011 for VGM Heartland Conference Leisure Services $3,544.00 + $500.00 Purchase eight (8) planters for the East 4th Street Streetscape Leisure Services $2,000.00 Lumber for two dugouts at South Annex youth ball diamonds Street $4,500.00 Uniforms for Street Department personnel per Contract Traffic Operations $5,450.00 One (1) Autoscope Detection Camera, cable and mounting kit Waste Management Services $1,879.00 + $18.00 Nozzle for sewer cleaning machines Waste Management Services $2,914.00 + $123.00 Concrete Mixer Waste Management Services $2,811.60 + $180.00 Flame arrester BUDGET LINE ITEMS TO BE AMENDED 1. Approve the project budget for the Public Market Build Out Phase and Energy Upgrades in the total amount of $456,967.50—Submitted by Paul Huting, Leisure Services Director. 2. Approve the project budget for the Traffic Safety Awareness Campaign in the total amount of $62,440.00 Submitted by Sandie Greco, Traffic Operations Superintendent. 3. Authorization to increase several line items on file in the City Clerk's office in the amount of $10,999,141.00—Submitted by Joyce Schroeder, Financial Analyst. 4. Authorization to increase several line items on file in the City Clerk's office in the amount of $222,500.00—Submitted by Joyce Schroeder, Financial Analyst. 5. Authorization to increase Line Item 3822 (YP-admissions) and Line Item 1350 (Exhibit Exps) in the amount of $2,500.00—Submitted by Cammie Scully, Waterloo Center For The Arts Director. 6. Authorization to increase Line Item 3000 (Cash) and Line Item 1359 (Insur Claims) in the amount of $30,000.00—Submitted by Joyce Schroeder, Financial Analyst. 7. Authorization to increase several line items on file in the City Clerk's office in the amount of $334,751.50—Submitted by Ethel Washington, Housing Director. 8. Authorization to increase several line items on file in the City Clerk's office in the amount of $270,000.00—.Submitted by Joyce Schroeder, Financial Analyst. 9. Authorization to increase several line items on file in the City Clerk's office in the amount of $551,000.00—Paul Huting, Leisure Services Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE May 9, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of May 2, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jon Martin and Matt Chesmore, Rehab and Relocation Specialists Lead Safe Housing Rule Training Omaha, Nebraska June 6-8, 2011 $1,296.00 Officer Jeremy Pohl ICAC Basic Data Recovery and Acquisition Training LaCrosse, Wisconsin May 22- 27, 2011 $1,023.00 Michelle Weidner, Chief Financial Officer Iowa Governmental Roundtable Des Moines, Iowa May 16- 17, 2011 $510.00 Michelle Weidner, Chief Financial Officer Iowa Governmental Audits -Local Government Update Coralville, Iowa May 26, 2011 $375.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request for authorization to piggyback from current open bid for One (1) 2012 Tandem Axle Dump Truck with plow and brine tanks in the amount of $131,884.00—Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $3,394.39 Five Sullivan Brothers Convention Center maintenance of flower beds, planters and overall vegetation Engineering $20,400.00 Removal of in -ground planters and replacement with same brick as surrounding at E. 4th Street and Lafayette Street Fire Additional $2,000.00 Consumables for classes held on site at the Training Center Leisure Services $2,000.00 To purchase additional baseball and softball jerseys for the upcoming season Leisure Services $5,000.00 Dug out pads at youth complex in Cedar River Exchange Park Leisure Services $1,800.00 Materials needed for footings on dugouts Finance Committee May 9, 2011 Page 2 Leisure Services $8,000.00 New concrete slabs and sidewalks at the Dog Park Leisure Services $3,140.00 Chains, binders, miscellaneous trailer rigging equipment Leisure Services $1,207.00 + One Pioneer dual flood/spot light with mounting $30.00 accessories Leisure Services $2,590.00 Good Rigging Control System for forestry operations Leisure Services $1,090.00 Two (2) MS 200T chain saws Police $3,081.00 Repair police patrol vehicle that was involved in an accident causing damage by an un-insured motorist Waste Management $3,994.50 + Impeller for pump at Cattle Congress lift station Services $75.00 Waste Management $2,518.20 Pump for Virginia lift station Services Waste Management $6,015.00 + Pump for Titus lift station Services $250.00 Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $93,920.00—Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $950,000.00—Submitted by Joyce Schroeder, Financial Analyst, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $3,163.00—Submitted by Sandie Greco, Traffic Operations Superintendent, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $7,723.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item 3720 (Donations) and Line Item 2178 (Sport Facility) in the amount of $3,100.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item 3000 (Cash) and Line Item 1368 (Work Comp Claims) in the amount of $165,000.00—Submitted by Michelle Weidner, Chief Financial Officer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item 3361 (State Grant) and Line Item 2175 (Riverfront Impr) in the amount of $400,000.00—Submitted by Joyce Schroeder, Financial Analyst, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item 3000 (Cash) and Line Item 2151 (Bldg Constr) in the amount of $292,932.00—Submitted by Joyce Schroeder, Financial Analyst, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $10,800.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item 3502 (Sale of Junk) and Line Item 1555 (Minor Equip) in the amount of $6,500.00—Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three. Motion carried. Finance Committee May 9, 2011 Page 3 Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated May 9, 2011, pp. 1-60, in the amount of $2,289,090.03, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:14 p.m. Ayes: Three. Motion carried. Carol Failor Deputy City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY 010-11-1150-1346 LINE ITEM USED 11GRT TRNG FY _ BUDGETED /0,3- EXPENDED YTD THIS REQUEST /0.2 3 LEFT AFTER THIS REQUEST DATE 22a; t u -h ?r11 / NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: yowl - pier w r nwnr.e wpy - oepu May 5, 2011 NAME OF CLASS / MEETING: ICAC Intermediate Data Recovery Acquisition Training DESTINATION: LaCrosse, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 26,2011 RETURN DATE: July 1, 2011 DATE(S) OF MEETING: June 27-July 1, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Officer Jeremy Pohl to the ICAC Intermediate Data and Recovery Acquisition training on June 27-July 1, 2011, in Lacrosse, Wisconsin. The Waterloo Police Department has partnered with the State of Iowa Internet Crimes Against Children Task Force to investigate child sexual exploitation. This five-day seminar is the second step in teaching the students on how to recover, preserve and seize evidence of child pornography on computer systems that have been seized from suspects. The cost of registration is free. The hotel and meals would be paid by the city and later reimbursed from the ICAC Task Force. A city vehicle will be needed for travel to the training facility and fuel of $150.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $625.00 LODGING TAXI 248.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $150.00 MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 1023.00 010-11-1150-1346 BUDGET LINE ITEM: 11GRT TRNG XX GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 1023.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR Cam,- �,(( DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY 010-11-1150-1346 LINE ITEM USED 116RT TRNG FY _ BUDGETED <fd'G u�� EXPENDED YTD THIS REQUEST ,c' .r<> LEFT AFTER THIS REQUEST DATE 7,i L7-1'7 /J NAME(S) AND POSITION(S): Inv. Stacy Hesse & Officer Jeremy Pohl DATE: r iyuwi G PY CJJ{lr Irrlcrl1 May 5, 2011 NAME OF CLASS / MEETING: ICAC IMAGESCAN Training DESTINATION: Kansas City, Missouri DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 21,2011 RETURN DATE: June 22, 2011 DATE(S) OF MEETING: June 22, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Stacy Hesse and officer Jeremy Pohl to the ICAC lmagescan training on June 22ND, 2011, in Kansas City, Missouri. The Waterloo Police Department has partnered with the State of Iowa Internet Crimes Against Children Task Force to investigate child sexual exploitation. This 1-day seminar will instruct the students on how to use a computer program to look at computer files and recover hidden pornographic files without making any changes in files on the computer. The cost of registration is free. The hotel and meals would be paid by the city and later reimbursed from the ICAC Task Force. A city vehicle will be needed for travel to the training facility and fuel of $100.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 00.00 METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $250.00 LODGING TAXI 136.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $100.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 486.00 010-11-1150-1346 BUDGET LINE ITEM: 11GRT TRNG XX xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 243.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 I IAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCH-MITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO COMMITTEE COMMUNICATION BUILDING AND GROUNDS & FINANCE COMMITTEES Meeting Date: May 16, 2011 Prepared: May 10, 2011 Dept. Head Signature: SUBJECT: Submitted by: 140-AS-02-28-11-GO Change Order No. 2 Louis Starks, Contracts and Grants Coordinator Sllle1?'ap Recommended City Council Action: Authorize Change Order No. 2 amending contract to include additional Asbestos Survey for one (1) structures: 402 Denver Street. Staff estimates cost to be below the threshold required for public hearing. Summary Statement: Community Development Rehab Staff is implementing a housing rehab project at 402 Denver Street, to abide by OSHA requirements, Staff needs an asbestos survey to determine if exterior siding on the structure is in need of asbestos abatement, a Survey is needed to make that determination. Expenditure Required: Estimated not to exceed $250.00. Source of Funds: HUD-CDBG. Policy Issue: Slum and Blight, Public Safety, Housing Alternative: None. OHSA requires licensed workers to abate/remove asbestos siding as required by State and Federal law. J:\LOUIS-S\Asbestos\140-AS-02-28-11-GO\Council Communication template.doc CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EOUAI HOUSING OPPORTUNITY CITY OF WATERLOO Committee Communication Finance Committee Meeting: May 16, 2011 Prepared: May 5, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 10 Gikitivtte- v�C 9i( u SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Brenda Weekley of 2200 Hawthorne Avenue in the amount of $26.09 because the individual qualifies for a garbage/sewer/storm fee reduction and overpaid on the previous bill. Marshell Shelley of 508 Adams street in the amount of $29.24 because the individual qualifies for a garbage/sewer/storm fee reduction and overpaid on the previous bill. Teisha Nash of 154 West Parker Street in the amount of $31.50 because the individual was charged for a small and medium garbage can when in fact only has a small garbage can. Philip and Claudia Akin of 2555 Manor Street in the amount of $81.00 because the property was vacant and did not utilize the garbage services. Kimberly Milner of 1207 Leavitt Street in the amount of $240.00 because the individual has been charged for a large garbage can since 2007 when in fact has only a medium garbage can. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. � a ic%& 1 L; ve ckl cvoo Qua. „-- Co c- ted (,( Gam-; 40 be 1 bu_rsad rover ::+. e- a l Dw„kJ2A) UUG6DFR DISPLAY Display Account History Account No 15 30 1050 21821 Billing Date Customer FANKHAUSER CAROL Ph 961-3447 Address 2200 HAWTHORNE AVE WATERLOO 5=Payments ? Billing Consu Date 4/04/11 13 1/04/11 15 25.55- 42.22- 15.00- 10/01/10 14 22.92- 38.83- 15.00- 7/01/10 12 20.48- 37.14- 15.00- 4/01/10 13 21.67- 32.81- 15.00- 1/04/10 14 22.92- 34.24- 19.50- Water Sewer Garbage STORM Payment Payment Payment Payment 22.98- 45.42- 31.50- 8.25- 5.25- 5.25- 5.25- 5.25- 5/05/11 9:35:06 Activity Tota1 Payment 108.15- P St Cnd 88.02- P 82.00- P 77.87- P 74.73- P 76.66- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS rNt 00 (a(.67) ►�w S-14-(I �TD WhDfYl CDirM,Y1. marshal aleQF is re��Uea{;ncI�a�� C�eCil.�;io1'1 On m� LUC�Q�v l2eQ(� (�Y`�-ham IY1oY1�-In(a� Feb �46�f was mid �1 frtul4\. ha_ Ida L4GtA.6hraiSWIej A02 5-20-1)353 -053519 SagACADLVWS S-ee,-l- UUG6DFR DISPLAY 5/04/11 13:19:23 Display Account History Account No 05 20 0339 32519 Billing Date Customer HENDERSON MARSHELL Ph 233-8111 Activity RB Address 508 ADAMS ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 5/04/11 17 2/01/11 24 37.11- 67.20- 31.50- 8.25- 144.06- P 11/02/10 19 28.92- 48.99- 15.00- 5.25- 98.16- P 8/02/10 28 39.80- 52.38- 15.00- 5.25- 112.43- P 5/03/10 15 24.11- 41.73- 24.00- 5.25- 95.09- P 2/02/10 21 32.69- 51.81- 40.50- 125.00- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 10 t,-Sncn +1r)iS ' CAe,-►`1 • -ThC fp 1C V.ID -40 kC1- oirn l Gt �� + +rACC 1-)C� ,'Z- rCSiC\tC1 15y \A! -L(kec- cc 3 hckvk CA)c `cicct r cCc,l^bCc c-C Crrk_ bL` �► L.cc K`3 ;' (on') Ce 1(2,he C' - G {-c cI r XJ(ck_ mcd I un cciLn (-) s cu C c6r Cx II C(L►'1. inr) pci Ic (e6e�' C� (e:v on ,Ac sA-(Y)c-( -- ICE C_ (: n 3IG-qt;1 Zb--f1 CAtcK S��k�� ev�e�� c �S pdc c UUG6DFR DISPLAY Di Account No 03 40 1200 55162 Customer NASH TEISHA K Address 154 W PARKER 5=Payments ? Billing Consu Water Date Payment 4/22/11 23 1/20/11 24 38.84- splay Account History Billing Date Ph 961-2671 ST WATERLOO Sewer Garbage Payment Payment 70.56- 61.43- STORM Payment 5/04/11 15:57:27 Activity Total St Cnd Payment 0 8.66- 179.49- P RT F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS ' 51 5 0 „g,. MARIA ARMSTRONG From: SUZY SCHARES Sent: Wednesday, May 04, 2011 10:51 AM To: MARIA ARMSTRONG Subject: FW: Refund of waste during vacant period Suzy Schares, CMC City Clerk City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 Original Message From: Phil and Claudia Akin [mailto:pdakin@mediacombb.net] Sent: Wednesday, May 04, 2011 10:30 AM To: SUZY SCHARES Subject: Refund of waste during vacant period Hi we are asking for a refund for waste services for the bills of Nov 15, 2010 and Feb. 14, 2011 for the vacant property 2555 Manor St Waterloo, IA 50702 in the total amount of $81.00. Annette helped us out with this information. If you have additional questions you can call Claudia Akin at 233-9959. The refund can be sent to: 4411 Vintage Ln Waterloo, IA 50701 1 UUG6DFR DISPLAY Display Account History Account No 07 30 1550 8799 Billing Date Customer AKIN PHILIP D Ph 233-9959 Activity RB Address 2555 MANOR ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd D5te6/11 0 ate Payment Payment Payment Payment Payment 5/04/11 15:58:35 2/14/11 0 17.87- 37.50- 40.50-I 8.25- 104.12- P _ 11/15/10 0 16.85- 37.50- 40.50-' 8.25- 103.10- P 8/13/10 13 21.67- 43.44- 40.50- 8.25- 113.86- P 5/13/10 9 16.85- 31.65- 40.50- 8.25- 97.25- P _ 2/11/10 12 20.48- 36.69- 40.50- 8.25- 105.92- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS To: City of Waterloo Finance Committee April 11, 2011 It was brought to our attention on March 17th, that we have been over paying for our trash bin. Our trash was collected the morning of the 17th, when they set the bin down, the wheel broke off. We called to make sure that we were going to get a replacement. The brought us one the next day. When we went to throw trash away, we noticed that the bin looked smaller then the one we had. I called in to see if there was a difference in charges from one size to the other. That's when it was brought to my attention that we had been paying for a large when we have only had a medium. I called to check the records and was informed that as of August 2008, we had been charged for a large bin instead of a medium. If someone could look into things for us, and issue any refund that is due us, we would greatly appreciate it. I was informed that our current bill would have a credit applied to it. Thank you for your time with this matter. If you have any questions I can be reached at 319-961-3948. Kimberly Milner 1207 Leavitt Street Waterloo IA 50702 Account number 13-40-132051977 K Liu go `C c1 /r° - -31•% B'` l l5. oa lto 4/27/11 13:54:07 UUG6DFR DISPLAY Display Account History Account No 13 40 1320 51977 Billing Date Customer MILNER KIMBERLY Address 1207 LEAVITT 5=Payments ? Billing Consu Date 3/21/11 18 12/21/10 9/21/10 6/21/10 3/22/10 12/21/09 ST Water Sewer Payment Payment 29.40- 55.32- Ph 235-8031 WATERLOO Garbage STORM Payment Payment 41.50- • 8.25- 28 39.80- 75.12- 46.50- • 8.25- 49 65.20- 71.16- 46.50-• 8.25- 21 32.83- 54.40- 48.83 -8.66- 26 37.43- 60.21- 46.50 8.25- 21 29.83- 54.40- 58.28- UUG6DFR DISPLAY Display Account Account No 13 40 1320 51977 Billing Date Customer MILNER KIMBERLY Ph Address 1207 LEAVITT 5=Payments ? Billing Consu Date 9/22/09 36 History 6/22/09 3/23/09 12/22/08 9/22/08 6/20/08 Water Payment 47.14- Activity Total St Cnd Payment 134.47- OP 169.67- P 191.11- P 144.72- P RT 152.39- P 142.51- P RT 4/27/11 13:54:07 235-8031 Activity ST WATERLOO Sewer Garbage STORM Payment Payment Payment 54.40- 58.28• - 20 29.83- 55.23- 21 28.69- 51.81- 25 28.69- 61.46- 44 44.94- 46.77- 32 33.90- 46.77- UUG6DFR DISPLAY 61.06- 55.50- 58.28- 55.50- 40.50- Display Account History Account No 13 40 1320 51977 Billing Date Customer MILNER KIMBERLY Ph 235-8031 Address 1207 LEAVITT ST WATERLOO 5=Payments ? Billing Consu Dat e 3/21/08 18 _ 12/20/07 15 9/21/07 20 21.94- 6/21/07 17 19.62- Water Payment 20.99- 16.72- Sewer Payment 46.77- 41.73- 42.05- 34.54- Garbage Payment 40.50- 40.50- 42.53- 27.00- STORM Payment Total St Cnd Payment 159.82- P RT 146.12- P RT 136.00- P RT* 148.43- P RT 147.21- P 121.17- P 4/27/11 13:54:29 Activity Total St Cnd Payment 108.26- P 98.95- P 106.52- P RT 81.16- P F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His CITY OF WATERLOO Committee Communication Finance Committee Meeting: May 16, 2011 Prepared: May 11, 2011 Dept. Head Signature: ----� # of Attachments: SUBJECT: S'11uAci, 4fri'erea 9lui/ Recommendation of Bid Award to Witham Auto Center, Waterloo, IA for one (1) 2011 Compact Pickup Truck for the Storm Water Management Program Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement: Expenditure Required: $18,076 Source of Funds: Storm Water Management Funds Policy Issue: NA Alternative: NA Background Information: Authorization to seek bids for this vehicle was approved by Finance Committee on April 25, 2011. City Clerk Use Only Finance Committee/ �J Approval Date 5! I ie��/0 ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Arts & Culture Department to expend $ 1,149.77 plus est. shipping costs o1 $ to pay for or purchase Coroplast panels for Construction Zone activity in JAG II. This purchase or expenditure is being made because: Existing coroplast panels are so battered they look bad & could cause injury to children. Vendor selected for this purchase: Nagle Signs, Inc. ri Bids or written quotes were taken on this purchase, as follows: Exhibits Etc. $8620.00 Nagle Signs, Inc. $1149.77 Signs by Tomorrow $990.00 (Does not use preferred construction method.) ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants QX Other (specify) This expenditure is to be coded to the following budget line -item: o, ��--4 5- /3.s7) Og -a JJcods (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, $ Sanitation Grant - Guernsey Fdtn. -6FTGFiC (Project Code) 0790.2. 6 7 i'✓u6/Li e. (Signature Dept. ad or l7esignee) Date (Signature Finance Dept. Review) K:\shared goodies\forms nditure Pre -Authorization - coroplast panels (Mar 2010) Date Page 1 of 2 CAROLYN CARPENTER From: Jules Babineaux [exhibits@beiisouth.netj Sent: Tuesday, April 19, 2011 2:06 PM To: CAROLYN CARPENTER Subject: RE: Phelps Youth Pavilion coroplast panels Carolyn We propose to fabricate 72 coroplast panels as per your specification in your RFP. Each panel includes two panels glued together with corrugations 90 degrees and 8 magnets with screws and magnet cases. We will crate and ship by truck to the museum. �. We propose to provide these services for a total sum of f $8620.00. Looking forward to hearing from you. Jules Babineaux From: CAROLYN CARPENTER [maiito:CAROLYN.CARPENTER@WATERLOO-1A.ORG] Sent: Tuesday, April 19, 2011 10:29 AM To: Jules Babineaux Subject: RE: Phelps Youth Pavilion coroplast panels Jules - I am so glad to hear that you are doing better and back in the office more. In your absence I spoke to David about several issues. He told me of your illness and I am so sorry... what a long haul! But you are better and that is all that counts! As far as the quote goes... no need to apologize. I'm sure I talked to David about it, but I probably didn't even request hard copy. So whenever you can get it to me would be great!!! Thanks for your response, I'll look forward to receiving the quote. Take care, Caroiu Carpevt,ter, Ma wager Phelps Youth Pavilion 225 Commercial St. Waterloo, IA 50701 (319) 291-4490 (319) 291-4270 - FAX ca ro lvn. ca rp ente r(a,wa terl oo-ia. o rq From: Jules Babineaux [mailto:exhibits@bellsouth.net] Sent: Monday, April 18, 2011 11:53 AM To: CAROLYN CARPENTER Subject: RE: Phelps Youth Pavilion coroplast panels Carolyn I am sorry that you have not received a hard copy quote on these panels. I was in the hospital for 3 months with an operation that went bad, but am back at the office part time now. I need to get material prices and will send you a quote today or tomorrow. Jules 4/19/2011 Nffat[-E, SIGNS /NC. 1020 WILBUR AVENUE P.O. BOX 2098 WATERLOO, IOWA 50704 319-233-4604. 1-800-728-4604 FAX: 319-233-7514 605 IOWA AVENUE WEST MARSHALLTOWN, IOWA 50158 641-752-6608. 1-888-656-S1GN FAX: 641-752-6968 REMIT TO: PO.BOX 2098 WATERLOO, IA 50704 PROPOSAL Proposal #: 18287 Proposal Date: 01/17/11 Customer #: 72720 Page: 1 of 5 SUBMITTED TO: JOB LOCATION: WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST WATERLOO IA 50701 WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST WATERLOO IA 50701 REQUESTED BY: Kent Shankle NAGLE SIGNS INC (HEREINAFTER CALLED THE "COMPANY") HEREBY PROPOSES TO FURNISH ALL THE MATERIALS AND PERFORM ALL THE LABOR NECESSARY FOR THE COMPLETION OF: 9105 Furnish a total of (72) 24" x 32" 4mm coroplast panels laminated together with contact cement so that the flutes are perpendicular to each other. 12 panels will be furnished for each of the following 6 colors: green, blue, red, orange, yellow, and white. Additional panels can be funished in multiples of 4 at a unit cost of $11 per 24" x 32" piece. Nagle Signs, Inc. is not responsible for removing or mounting the magnets on the new panels. 9107 Remove (6) existing 4' x 4' double sided graphic panels from the Washington St. display. Complete repairs on the mounting hardware and install new 1/4" thick aluminum panels with digitally printed graphics with protective overlaminate. The laminated digital prints can be expected to have a life of 4 to 5 years before significant fading will occur. 9124 Remove (6) existing 4' x 4' double sided graphic panels from the Washington St. display. Complete repairs on the mounting hardware and install new 1/2" thick laminated phenolic panels with integrated vandal resistant graphics. Panels are warranted for 10 years against fading. 0. PRICE: $1,149.77 PRICE: $4,225.16 PRICE: $10,539.54 ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED, AND THE ABOVE TO BE IN ACCORDANCE WITH THE DRAWINGS AND OR SPECIFICATIONS SUBMITTED FOR THE ABOVE WORK AND COMPLETED IN A WORKMANLIKE MANNER FOR THE SUM OF: TOTAL PROPOSAL AMOUNT: $15,914.47 TERMS: 50.0% DOWN, BALANCE DUE ON COMPLETION (INTEREST OF 1.5%PER MONTH WILL BE ADDED TO PAST DUE ACCOUNTS) THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP, PERMITS, ENGINEERING, SHIPPING, FREIGHT OR TAX UNLESS SPECIFICALLY STATED. NOTE: THIS PROPOSAL MAY BE WITHDRAWN IF NOT ACCEPTED WITHIN 30 DAYS. WORK WILL NOT BEGIN UNTIL DOWN PAYMENT AND WRITTEN ACCEPTANCE IS RECEIVED. COMPANY INITIALS CUSTOMER INITIALS Page 1 of CAROLYN CARPENTER From: KENT SHANKLE Sent: Friday, May 06, 2011 5:16 PM To: Signs By Tomorrow Cc: CAROLYN CARPENTER Subject: RE: coroplast Follow Up Flag: Follow up Flag Status: Red Thanks Mark. I'll forward this on to Carolyn so that she can proceed. Kent From: Signs By Tomorrow[mailto:cedarfallsCsignsbytomorrow.com] Sent: Friday, May 06, 2011 4:28 PM To: KENT SHANKLE Subject: RE: coroplast Hello Kent. Here are the price quotes you requested for the cut -to -size coroplast sheets. Please look them over and let me know if you have any questions. SIZE: 24" x 32" MATERIAL: Corrugated Plastics QUANTITY: TBD PRICES: A) 4mm Sheets / adhered together with double face tape = $13.75 each t 1 ) B) 10mm Sheets / single -ply only = $31.75 each NOTE: Colors available in the 10mm thickness are Wbite, Red, Black and Yellow Thanks! Mark Neese Co -Owner / Manager 2915 McClain Drive Cedar Falls, Iowa 50613 5/10/2011 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 6/ (121?ral The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 15,525.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replace the concrete drive in front of loading dock on the south side of Five Sullivan Brothers Convention Center Vendor selected for this purchase: Mike Dolan Concrete & Masonry Inc ri Bids or written quotes were taken on this purchase, as follows: Mike Dolan Concrete & Masonry Inc $ 15,525.00 Don Gardner Construction $ 17,975.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax 111 Sewer I I Sanitation Bonds ❑ Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res.ecffully sitted, (Project Code) $ 436' (4' $ 5(-) /4 `� signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization -Mike Dolan (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ✓ l((( /b( ( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 1,380.00 plus est. shipping costs of $ 0.00 to pay for or purchase 2-part parking tickets w/carbon sheet & envelope This purchase or expenditure is being made because: The parking ticket supply is very low and the parking fines have been increased. Vendor selected for this purchase: Biller Press & Mfg., Inc. ❑ Bids or written quotes were taken on this purchase, as follows: Ox Bids or quotes were not taken on this purchase because: This is the same vendor the City has used in the past to print the parking tickets and they have the template on file to make the changes to the tickets at no additional cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �X General Fund 0 Road Use Tax n Sewer 0 Sanitation El Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-7940-1561 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 1,720.00 $ 1,500.011/ ci ( gnature Dept. Head or Designee) Date (Sinature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) CAROL FAILOR 7c11,0= I5bf I17 -Ev/ 41, o1 ( , From: Parking Tickets [parking_bp@ameritech.net] Sent: Tuesday, April 19, 2011 11:38 AM To: CAROL FAILOR Subject: Parking Ticket quote Hi Carol, Page 1 of 1 Here are your quotes for your parking tickets based on the following: 3 %2 x 5 green 2 part parking tickets (carbon sheet/envelope) printing black ink; bound in books of 25 with blue tag covers; starting number would be 616001. 10000-$138.00 per thousand 20000-$121.50 per thousand 30000-$109.70 per thousand Pricing does include shipping UPS regular ground. Let us know if you have any questions or would like to place an order. Thanks, Dave/Shena Biller Press 966 Victoria St. Antioch, IL 60002 847-395-4111/395-1203 Fax 847-395-4232 4/19/2011 City of Waterloo Expenditure Authorization Request Form 7t16744, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 5,525.51 plus est. shipping costs of $ 700.00 to pay for or puchase right outrigger for Quint 302 $5,175.51 for outrigger and $350.00 for paint. This purchase or expenditure is being made because: right outrigger has considerable amount of rust in and around welds. Measurements were taken of the steel thickness and it was determined that the entire outrigger box needs to be replaced due to thinning of the steel. It will not pass UL Inspection/ significant safety hazard. Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Single source provider. Pierce parts supplier Global Emergency Products will have the part custom made to the specfications for the truck. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 410-12-1400-2128 //7 Fire Breathing App. Replacement (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is (1Respectfull $ 75,000,.00 (oOOOUO $ 75,000.00 ^OOUc (Signature Dep .Head or Designee) Date (Signature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) SALES ORDER GLOBAL EhD;RGENCY PRODUCTS 1401 NORTH FARNSWORTH AURORA IL 60505-1611 Phone: 630-898-4862 Fax: 630-978-4144 Ord Number: AG23914 Ord Date: 05/06/11 Terms: N30 Source Sold To: WATERLOO FIRE & RESCUE Ship to: WATERLOO FIRE & RESCUE 425 E. 3RD STREET 425 E. 3RD STREET WATERLOO IA 50703 WATERLOO, IA 50703 319-291-4460 Order Date: 05/06/11 Bill to: 270068 Comments: QUOTE Cust PO : QUOTE Salesman: MGM Page: 1 Ship Via: BEST WAY BO From Qty Qty Qty Ord B/0 Shp Part number Description Price UOM Extended 1.00 0.00 1.00 70-7301 OUTRIGGER,WELDMENT,75',RIGH 5,175.51 EA 5,175.51 1.00 0.00 1.00 70-7302 OUTRIGGER,WELDMENT,75',LEFT 5,202.98 EA 5,202.98 RECEIVED BY: Subtotal 10,378.49 Freight 0.00 Sales Tax 0.00 ORDER TOTAL 10,378.49 Finance Committee Approval Date 5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 3,000.00 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase Concrete for footings at Tibbitts and tee ball (north) ball fields This purchase or expenditure is being made because: for constructing of dugouts at ball diamonds. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: Manatts or United Concrete will be used on a first available basis. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund 0 Road Use Tax n Sewer ❑ Sanitation Bonds n Federal/other grants ❑X Other (specify) build a ballpark This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 410-37-4202-2178 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfugy submitted, 37SPT-DANE 37SPT-0001 (Project Code) 50,000.00 47,918.00 Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 5(0 :2o// Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe / Approval Date 57(z (9.0i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,151.00 plus est. shipping costs of $ NA to pay for or purchase Dram/Shop Liquor Liability Insurance 6/7/11-6/11/11 for the Young Arena to serve beer and wine coolers and Liquor for the VGM Heartland Conference on 6/8/11 This purchase or expenditure is being made because: The Dram Shop/Liquor Liability Insurance is required by law. Vendor selected for this purchase: PDCM Insurance Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: PDCM - 1,151.00, current insurance carrier. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund El Road Use Tax n Sewer n Sanitation Bonds n FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1364 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ as / Q- -per 13c4FkmeA $ 115� Re�Pr-11 submitted JS c- jA.,Lawiq '� // )f / (Signature D ead or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Fxpenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 3,544.00 plus est. shipping costs of $ 500.00 Eight (8) planters for the East 4th Street Streetscape. Department to expend to pay for or purchase This purchase or expenditure is being made because: to replace current inground planters that have been damaged by snow removal equipment. New planters will be removed in winter months to avoid future snow removal damage. Vendor selected for this purchase: Wausau Tile n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Purchasing from Wausau Tile, the same vendor that manufactured the existing infrastructure in the downtown area. The finish and texture will match the planters at Riverloop Expo. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer ri Sanitation ❑ Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfu1l_ resubmitted, (Project Code) $ 5,000.00 V $ 4,868.00 `/ 3 �l 57) t/i l l am? ? ; f/ 'l( Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) 05/11/2011 08:23 3192914297 WATERLOO LEISURE SER PAGE 02/02 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase Lumber for two dugouts at South Annex youth ball diamonds. City Clerk Use Only Finance Committee/ Approval Date %/ r(,Q t9o(/ This purchase or expenditure is being made because: Repairing dugouts at South Annex that were damaged by flood in June 2008. This is in Cedar River Exchange Park. Vendor selected for this purchase: QX Bids or written quotes were taken on this purchase, as follows: Menards, Waterloo $1,883.72 Waterloo Lumber, Waterloo $2,223.00 Home Depot, Pro Build did not return bid. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer CI Federal/other grants Q other (specify) PW 7230 Sanitation This expenditure is to be coded to the following budget line -item: 290-37-4100-1390 01 FL8-37FL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectful! submitted, $ (Signature De.t H=:d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodles\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 4,500.00 plus est. shipping costs of $ to pay for or purchase Uniforms for Street Department personnel per Contract ' City Clerk Use Only Finance Committee Approval Date 5�(60laa( This purchase or expenditure is being made because: Vendor selected for this purchase: City Laundering Company I I Bids or written quotes were taken on this purchase, as follows: Using same quote given to Traffic Operations. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑x Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1579 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully s fitted, (Signature Dept. Head or Diesignee) $ 01-7.(,;) 51r i y {{pp,� � (/ /,( G.(/L S�%� A /i�AJ',r Vl if /Il. ate (S n ture Finance Dept. Review) Date City Laundering Co. d/b/a Image Apparel 1700 S. Frederick Ave. Oelwein, IA 50662-0622 www.citylaundering.com Bill To: City of Waterloo Traffic Dept 408 E 6th St Waterloo, IA 50703 QUOTATION Page# 1 Quotation# Q13113 Customer# 1387 Entered By jean Ship To: City of Waterloo Traffic Dept 408 E 6th St Waterloo, IA 50703 Requested Not Before Cancel Terms Ship Via Phone Fax Agent 03/30/2011 Net30 UPS Ground 319-291-4440 319-291-4094 ML 1387-02 City of Waterloo Traffic Operations Navy thread Decoration# Type ryr 1 .�(C Olienafio4 4 1387-02 Embroidery Description S M L XL 2XL 3XL Total Price Extended VFSKY6HV SYK6HV HI visibility t-shirt-yellow/green NO logo VFPD8OSW34 DD8OSW Vf Dungaree- Stone Wash VFPD6OPWPW35 PD6OPW VF Men's Authentic RK Denim Jean- Washed Indigo VFP D8OSW 36 DD8OSW Vf Dungaree- Stone Wash VFPD8OSW38 DD8OSW Vf Dungaree- Stone Wash VFPD6OPWPW52 PD6OPW VF Men's Authentic RK Denim Jean- Washed Indigo VFSC2OLBLTB SC20Ib VF Cotton S/S Uniform Shirt -Light Blue VFSC2OLBLTBXX SC20lb VF Cotton S/S Uniform Shirt -Light Blue VFSC2OLBLTBX SC20Ib VF Cotton S/S Uniform Shirt -Light Blue 3 3 22.65 67.95 34X28 34X30 34X31 34X32 34X34 Total Price Extended 3 3 19.95 59.85 35X29 35X30 35X31 35X32 35X33 35X34 Total Price Extended 3 3 20.79 62.37 36X28 36X30 36X32 36X34 Total Price Extended 6 6 19.95 119.70 38X28 38X30 38X32 38X34 Total Price Extended 6 6 19.95 119.70 52X27 52X28 52X30 52X32 52X33 52X34 Total Price Extended 3 3 24.95 74.85 S M L XL 2XL 3XL Total Price Extended 3 3 19.79 59.37 2XLT 3XLT 4XLT 5XLT 6XLT 7XLT Total Price Extended 2 2 23.27 46.54 4XL 5XL 6XL 7XL LT XLT Total Price Extended 3 3 23.27 69.81 QUOTATION mow. City Laundering Co. Cny d/b/a Image Apparel 1700 S. Frederick Ave. Oelwein, IA 50662-0622 �'0181111111110.- www.citylaundering.com Page# 2 Quotation# Q13113 1387-02 City of Waterloo Traffic Operations Navy thread Decoration# Type ' "(T(7 & Opmati@-/2d 1387-02 Embroidery Description S M L XL 2XL 3XL Total Price Extended HAP160DRO P160 FLC Crew 50/50 - Deep Royal HAF260DRO F260 Hanes 10 oz 90/10 Crewneck - Deep Royal CISHV-VM2 HV-VM2 hi vis level 2 vest no logo 3 3 4 3 3 7 3 14.98 19.18 11.55 44.94 134.26 34.65 1387-01 City of Waterloo Parking Maintenance Black Thread Decoration# Type Paniting Maintuiturtce 1387-01 Embroidery Description S M L XL 2XL 3XL Total Price Extended VFSC2OLBLTB SC20Ib VF Cotton S/S Uniform Shirt -Light Blue BG7206LTB 7206 BG Mens SS Pocketed 60/40 Polo- LIGHT BLUE VFPD8OSW38 DD8OSW Vf Dungaree- Stone Wash 1 2 1 2 19.79 18.75 19.79 37.50 38X28 38X29 38X30 38X32 38X34 Total Price Extended 3 3 19.95 59.85 Total 51 1,011.13 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date 5///?/70tf The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,450.00 plus est. shipping costs of $ to pay for or purchase 1 - Autoscope Detection Camera, cable and mounting kit This purchase or expenditure is being made because: University and Holiday - bad loops and broken concrete on the north approach. Vendor selected for this purchase: Traffic Control Corporation E Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $5,450.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer ❑ Sanitation QX Bonds El Federal/other grants Other (specify) Thiscc�expenditure is to be coded to the following budget line -item: 40,5-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ 227699700 26aue $ 557459.09 ? (FdtJ' ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2011-May-Expenditure Pre -Authorization -Camera for Holiday & University.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date Itt-1 90 ti City of •Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 1,879.00 plus ext. shipping cost of $ 18.00 Nozzle Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To replace nozzle that is worn out. This is used on the sewer cleaning machines. nBids or written quotes were tak4doriihis puro+ias'e, as follows Nozz Teq $1879.00 for hammerheacUtpKzle plus $18.00 for shipping ; Rodders & Jets Supply .7176 $1925.00 plus $20.00 shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: Road Use Tax: X Sewer: []Sanitation: []Bonds: []Federal/other grants: ❑Other(specify): This expenditure is to be coded to tfldlfollowing ;budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submi d, gnatur Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date $ 28O79O0-90 $ 44, 8b"TB2 NozzTeq 1;�kin:`�ricn�e h; the ! 1497 Main Street Unit #354 Dunedin, FL 34698 Phone # 866-620-5915 Fax # 603-413-6744 E-mail info@nozzteq.com Name / Address City of Waterloo, IA Waste Management Services 3505 Easton Ave. Waterloo, IA 50702 Estimate Date Estimate # 5/5/2011 NT-64-2811 Web Site www.NozzTeq.com Terms Rep Project NET 30 TD Item Description Qty Rate Total HHOI HHS3/4 HHJ28 F0002 Shipping SINT SRMA HAMMERHEADTM High Efficiency Nozzle. (New Style Grip For Easier Changing of Sledsx5 YEAR WARRANTY ON HAMMERHEAD NOZZT,F!) HAMMERHEADTN Sled 3/4" NPT STAINLESS Steel. (Pipe Sizes 6" & UP) (GEN IV) HAMMERHEADTN H2.80 mm Steel Nozzle Jet Insert 1" Female to 3/4" Male NozzTeq Total Price, Less Shipping. Shipping, Handling, Packaging and Insurance. (Added At Time Of Shipment!) Interest Rate of 1.5% per month is due if payment is not received by the due date and or terms of the invoice. Invoices Past Due 30 days may be liable for additional charges and cost of collection. All invoices past due 90 days will be forwarded to Collection agency of our choice unless other provisions are made prior to the 90 days. There is a strict retum policy at NozzTeq Inc. If there is an item that would like to be returned RMA # must be authorized. With the return a 25% restocking fee will be charged with applicable shipping charges. All monies for restocking fee must be received prior to product being returned! 1 1 4 1 1 1,879.00 0.00 0.00 0.00 18.00 0.00 0.00 1,879.00 0.00 0.00 0.00 1,879.00 18.00 0.00 0.00 Quote is good for 30 days. Thank you for your consideration! Subtotal Sales Tax (0.0%) Total Page 1 ® NozzTeq 1 ak ii,2 Scio t !u IhL Stp,t 1497 Main Street Unit #354 Dunedin, FL 34698 Phone # 866-620-5915 Fax # 603-413-6744 E-mail infotn�nozcteq.com Name / Address City of Waterloo, IA Waste Management Services 3505 Easton Ave. Waterloo, IA 50702 Estimate Date Estimate # 5/5/2011 NT-64-2811 Web Site www.NozzTeq.com Terms Rep Project NET 30 TD Item Description Qty Rate Total STX Sales tax will be added only for our Florida Customers unless you have exempt status. All other customers out of the state of Florida are responsible to report your purchase to your local authority or if your exempt by your local authority it will be responsibility to advise of such with resale certificate #. 0.00 0.00 Quote is good for 30 days, Thank you for your consideration! Subtotal S1,897.00 Page 2 Sales Tax (0.0%) $0.00 Total $1,897.00 05/05/2011 15:43 FAX 8037733666 RODDERSANDJETS �001 RODDERS & JETS SUPPLY CO. P.O. BOX 2577 """ 811 E. LIBERTY ST. SUMTER, SC 29151 1-800-293.2012 (FAX)-803-773.3eSS Bill Teo: era E4,07-c- �y tag1Lc !1- 5/f - 6R9/- Quotation Number. Date: 5—.--1/ Ship To: Cutomer PO Number A on FOB Part # # Ord. Description Price Amount / / 4 790, agfitD - .t7 - de -°--A teiyis-- / ,r7,6)9 c , .,-- g /9,0?‘- 1' CI—# .1 Total 1 "THANK YOU FOR ALLOWING US TO QUOTE ON YOUR SEWER SUPPLY NEEDS" in which budgeted amount is and the current available balance is Respectfully submitted, City Clerk Use Only Finance Committee Approval Date 5/( ti (p 0 ( I City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the " WMS Departmant to expend $ 2,914.00 Concrete mixer plus ext. shipping cost of $ 123.00 to pay for or purchase This purchase or expenditure is being made because: The portable mixer we have is in need of a lot of repair. nBids or written quotes were taken' orr#his purchase, as follows Star Equip. 9cu.yd. With tow bar $2914,00; Gierke Robinson Co. 9cu.yd. With tow bar $3868.00. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: nBonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 53,00 520/ 144400/ 13 74 (Fund - Department - Activity - Account Number) (Project Code) $ 4;40G760 3l D ' $ 4,r400.00 33 d `. yr 9-/ . %,?.r,'li.jL_ %ti'/I (Sig, -ture Sept. Head Or Designee) Date (Signature Finance Dept. Review) Date 05/02/11 14:30 FAX 5152830295 STAR EQUIPMENT 1001 STAR EQUIPMENT, LTD. CONSTRUCTION EQUIPMENT DISTRIBUTORS SALES • SERVICE - RENTAL ' QUOTATION 1401 2ND AVENUE • DES MOINES, W 50301-515/283-2215 -800/369-2215. FAX 515/283-0295 2950 6TH ST. SW - CEDAR RAPIDS, IA 52404.319/3555139.800/728.5139 • FAX 319/365.6726 2626 W. AIRIJNE HWY -WATERLOO, IA 60703 - 319/236-6830 - 8001791-9249 - FAX 319/236-6834 2100 E. UNCOLN WAY - AMES, IA 50010 515.233.9500 • FAX 515-233-9505 fl gsZ3 Name Company Address QTY c�yo�ll,�. -t, c,, #rLL 3JW — F.-fbJ` ,44t, 4& q-L i9 .9 ld2 DI SCRIPTON Quote No. Date Literature Phone 271 L1.s3 LIST PRICE Contractor. Price 4(1,-ta.y.lfcTYP/f7 �G eo-c--te_ tarktir- 1tnti C ZKD o�l�� X � eov god-( ;/113c� KEN KLENK Branch Manager CONSTRUCTION EQUIPMENT & SUPPLIES 2625 W. Airline Hwy Waterloo, IA 50703 kenklenk@starequip.com T: 319.236.6830 • 800.791.9249 C: 319.493.1141 • F: 319.236.6834 Nextel:191'103'46696 www.starequip.com wOW Estimated Delivery after Receipt of Order Quotation for Acceptance Within Date Accepted By Sub Total Allowance Sub Total Sales Tax Sub Total Freight Net Total SS' By Subject to Prior Sale and Management Approval STEQ,�,; MENT, LTD. 05/03/11 TUE 14:48 FAX 319 234 0172 CIRRKI; ROBINSON WATRRI.00 U001 GIERKE- ROBINSON COMPANY 3929 W. River Drive • Davenport, IA 52802 563-322-1725 1107 So. Riverside Dr Iowa City, IA 52246 319-358-5860 701 - 14th Street Bettendorf, IA 52722 563-355-1120 4490 Dodge Street. Dubuque, IA 52003 563-556-1185 3201 W. Airline Hwy. Waterloo, IA 50703 319-234-3528 www.9rco.com CITY OF WATERLOO POLLUTION CONTROL 3505 EASTON AVENUE WATERLOO, IOWA 501702 0 CITY OF WATERLOO POLLUTION CONTROL 3505 EASTON AVENUE WATERLOO, IOWA 50702 *** QUOTE ORDER -- DO NOT PAY *** ORDER #381048 03 317 :. PICKUP • 0$.1;133/. !MUTE ORDE MDP-MC94PH8 CONCRETE MIXER -PLY DRUM 9CF/BHP HONDA MC!P-NBC 1 i'_" BALL HITCH 1 :NET ao' :L RYS 1 3,788.00 3,788,00 1 SUB TOTAL. 7,178.00 FREIGHT TOTAL 225.00 7,'03,O0 City Clerk Use Only Finance Committee /n Approval Date 5/« 120 (i City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 2,811.60 plus ext. shipping cost of $ 180..00'. to pay for or purchase Flame arrester This purchase or expenditure is being made because: Frame worn plus the plates because of corrosion and abrasion. n Bids or written quotes were taken oh`thispur'chase, as follows X Bids or quotes were not taken on this purchase because: This is a replacement part for the 8" Varec assembly flame arrester from Miller Mechanical who is the rep for Varec. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: �X Sewer: Sanitation: Bonds: ❑Federal/other grants: nOther(specify): This expenditure is to be coded to'the '1`ollowiii',budget line -item: 53-rtJ 570/14/A,400/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respgctfully submitted, (Signature Dept. Head Or Designee) (Project Code) $ 320,000.00 '"-- $ 84 486 62 '75 3 6 , ig`nature Finance Dept. Review) Date Quotation From: MITT.FR MECHANICAL SPECIALTIES;- INC:. PO SOX 1613 WEBSITE: WWW.MMSINCONLINE.COM DES MOINES IA 50305-1613 Ph: (515) 243-4287 Fx: (515) 243-7313 Quotation For: City of Waterloo Waste Management Services 3105 Easton Avenue Waterloo IA 50702 Ph: (319) 291-4553 Fx: (319) 291-4523 Attn: Richard Olson Ref: Quote for Varec Bank Assembly Please Address Order To: MILLER MECHANICAL SPECIALTIES, INC. PO BOX 1613 WEBSITE: WWW.MLeSINCONLINE.COM DES MOINES IA 50305-1613 QUOTATION Page: 1 Quotation#: 1164748 Revision*: 1 Date: 05/10/11 Prin Quote*: FOB: FACTORY Shipment: Salesman: JEFF MARTIN Validity: 30 DAYS Terms: REFERENCE: We are pleased to propose the following items for your consideration. If you have any questions regarding our proposal, please contact us. 1 1 5000.AL.KIT.8 8" VAREC BANK ASSEMBLY KIT FOR 5000 SERIES FLAME ARRESTER TO INCLUDE: * BM6245: 8" - ALL ALUMINUM/EXTENSIBLE BANK ASSEMBLY * B9850-046: COVER PLATE GASKET 2 00.AL.SS.KIT.8 ASSEMBLY KIT FOR 5000 SERIES FLAME UDE: * * * * * NOTES * * * * * WE ARE RECOMMENDING ITEM 2 WITH THE SS SHEETS AS AN ALTERNATE TO ITEM 1 DUE TO CORROSION AND ABRASION ON ALUM. SHEETS 2,811.60 2,811.60 ozc 17__.. a-4 ,9 32_ 3 1 ESTIMATED FREIGHT CHARGES 180.00 180.00 Should you wish more our website at By: n on e.co products or services, please HOe` or =FF MARTIN PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Public Market Build Out Phase & Energy Upgrades City Contract No. Project Manager Project Budget Total None Rick Curran $ 456,967.50 1. How will this project be funded? A. Federal Grant Yes No Grant Name B. State Grant Grant Name C. City Match D. Other Entities Name X CFDA # US DEPT. OF ENERGY GRANT Yes l 1 No Source of Funding G.O. BONDS Yes X No f % Paid by federal grant $4,870.50 Grant Agreement Number DESC0003335 % Paid by state grant Grant Agreement Number ----- % Paid by City $15,000.00 % Paid by other entity $437,097.00 WDC ALLOTMENT FROM BLACK HAWK COUNTY GAMING ASSOC. 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Done None El El Yes No 3. Does the project include the purchase of right of way or other real property? ❑ ❑X If yes, will real property purchases be reimbursable under the grant? ❑ ❑ If yes, have you attached authorization to purchase real property to this document? ❑ ❑ 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees ❑ M B. Publication, or printing costs QX C. Others, list ❑ ❑ 5. Does this project cover any regular full-time salaries or benefits? ❑X ❑ If yes, employee/position to be covered. Leisure Services Construction Crew labor & Facilities Manager. No Reimbursement from Grant 6. Include a brief description of the project in the space below: (REQUIRED) See Attachment. Page 2 must be attached and signed. K:lshared goodieslforms\Public Market Build Out.xds\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee ``�)I Approval Date 7If(1 1 / o l l Project Name (from page one) Public Market Build Out Phase & Energy Upgrades Department No. project will be budgeted under Leisure Services Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted Fund: (Each column should only include amounts by fund) Fund: 411 Fund: 290 37 Fund: 426 37 376880 4100 6880 OFE G fi'iRt r Total 4,870.00 4,870.00 437,097.00 437,097.00 3750 Sale of Bonds 15,000.00 15,000.00 WDC-BHG Grant EXPENDITURES: TOTALS $ $ 15,000.00 $ 4,870.00 $ 437,097.00 $ 456,967.00 2103 Engineering & Consulting $ 15,000.00 $ 4,870.00 $ 28,130.00 48,000.00 2110 Machinery & Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 205,672.00 205,672.00 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2110 Machinery & Equipment 203,295.00 203,295.00 TOTALS $ $ 15,000.00 $ 4,870.00 $ 437,097.00 $ 456,967.00 (Signature Dept. Head) / Date (Signature Finance Dept. Review) Date K:\shared goodieslfo ublic Market Build Out.xls\Page 2 (Constr Proj) (Mar 2010) Project Name TRAFFIC SAFETY AWARENESS CAMPAIGN City Contract No. Project Manager PROJECT BUDGET WORKSHEET - ALL PROJECTS „..itivuktultr-et PAGE ONE ail t.e(2o I Sandie Greco Project Budget Total $ 62 &00..00 (p2, L 0 1. How will this project be funded? A. Federal Grant Yes Grant Name B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name x To be assigned by the Finance Dept. Project No. / 1 r Subproject No. C 110 No CFDA # 20.205 % Paid by federal grant STP-U-8155(710) FEDERAL HIGHWAY FUNDS No % Paid by state grant X Source of Funding GO BONDS % Paid by City No X % Paid by other entity Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 80.00% 20.00% Done None Yes No ❑ 0 ❑ ❑ Done None ❑ 0 Yes None ❑ ❑ ❑ ❑ 0 ❑ Q 5. Include a brief description of the project in the space below: (REQUIRED) Our goal is to reduce traffic fatalities and reducuce the number of accidents through raising public awareness of traffic safety. Professional help will be hired to carry out the campaign and for a capital campaign. Advertisements will be sponsored. Promotional items to publicize and promote traffic safety will be distributed to the public. Volunteers will be recruited. Presentation will be made. Page 2 must be attached and signed. users\michelle-w\forms\#2 PRO BUDG WORKSH.xls\Page 1 All Projects (Feb 2007) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) TRAFFIC SAFETY AWARENESS CAMPAIGN - Drive Safe Cedar Valley Department No. project will be budgeted under 17 Activity No. project will be budgeted under 7161 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3750 Sale of Bonds 3800 Miscellaneous Revenue 31•) DOvtt-tf on S EXPENDITURES: To be assigned by the Finance Dept. Project No. j 1—g F Subproject No. (7(0 (Each column should only include amounts by fund) 290-17-7161 -468-17-7120 17-7125 DSC Fund: Total 49,600.00 49,600.00 12,400.00 12,400.00 TOTALS $ 49,600.00 $ 12,400.00 $ OD $ $ 62,E 00 2103 Engineering & Consulting $ 49,600.00 $ 12,400.00 c/(f a, 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2154 Demolitions 2156 Bikeway Construction 2161 Bridges 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc TOTALS $ 49,600.00 $ 12,400.00 (Signature Dept. Head) Date $ cf 40 OD $ 1FYo $ 62,81 1.00 $ 62,888.00 (Si nature Finance Dept. Review) Date users\michelle-w\forms\#2 PRO BUDG WORKSH.xls\Page 2 (if Constr Proj) (April 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance mittee approval required? YES v NO�j If so, date approved: / . . City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 100 03 8980 3755 Refunding Bond Proceeds 3,100,000.00 100 03 8980 2210 GO Principal 3,135,000.00 520 14 8980 3755 Sewer Ref Proceeds 35,000.00 520 14 9050 2700 Sewer Ref Trnsfr 35,000.00 100 03 9050 6050 Sewer Ref Trsfr 35,000.00 520 14 8980 3755 Sewer Ref Proceeds 7,829,141.00 520 14 8980 2220 Rev Bond Prin 7,655,000.00 520 14 8980 2221 Rev Bond Int 74,141.00 520 14 8980 1750 Debt Service Cost 100,000.00 TOTAL This amendment is being requested because: To reflect the anticipated refunding bond issue. $10,999,141.00 TOTAL $10,999,141.00 Prior Committee Actions (Dates): (Sign n iJZ C.�'� 5(o 'l /71,i.e /Z<_, ,� bLeil iA � av --;2D ure Dept. Head or Designee) Date (Signature Fltiance Dept. Review) Date Date Posted (Finance Dept.) Kiusers\shared goodies\forms\Budget Amd Debt Service FY11.zls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance 06mmittee approval required? YES NO �n If so, date approved: i/ { Le 60 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 424 07 7505 3361 State Grant 07VIP CR12 123,000.00 424 07 7505 2103 Eng-CRS 07VIP CR12 123,000.00 424 07 7505 3361 State Grant 07VIP CR13 99,500.00 424 07 7505 2103 Eng-CRS 07VIP CR13 99,500.00 TOTAL $222,500.00 TOTAL This amendment is being requested because: additional CRS agreements were approved for Vision Iowa Projects that were not previously budgeted. Those VI projects are the Cattle Congress Pump Station and Riverwalk Loop -North Downtown Trail. $222,500.00 Prior Committee Actions (Dates): igna re Dept. Head or Designee) Date ii (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userslshared goodieslforms\Budget Amendment_Vision lowa.xls (Apr 2003) A COM Page 5 Task 23. Provide periodic field observation during construction to review the work of the Contractor to determine if the work is proceeding in general accordance with the contract documents and that completed work appears to conform to the contract documents. Staffing requirements may be adjusted during the project in relation to the level of construction activity. Task 24. Report to the Client any work believed to be unsatisfactory, faulty or defective or does not conform to the contract documents, and advise the Client of any work that should be corrected or rejected. This task will be completed with assistance from Invision Architecture. Task 25. Consider and evaluate Contractor's suggestions for modifications and report them with .recommendations to the Client. This task will be completed with assistance' from Invision Architecture. Task 26. Participate in a review of the project with the Client and review staff near project completion and prepare a list of items to be completed or corrected. Task 27. Participate in a field observation of the completed project with the Client and review staff before a final application for payment is processed for the Contractor. Task 28. Maintain files for correspondence, reports of the job conferences, shop drawings and sample submissions, reproductions of original contract documents including addenda,.. change orders, field modifications, additional drawings issued subsequent to the execution of the contract, Engineer clarifications and interpretations of the contract documents, progress reports and other project -related documents. Task 29. Provide the Client with a copy of revised drawings of the construction plans (record drawings) for the project based on the construction observation records of the field review staff and the Contractor showing those changes made during construction considered significant. This task will be completed by Invision Architecture. Task 30. Prepare and assist the Client with the final close-out documentation received from the Contractor. III. Compensation Compensation for the above services will be on an hourly basis in accordance with Part III of the original agreement. Estimated fees for the services are as shown below and shall not be exceeded without authorization of the Client. Riverwalk Loop Trail from Mullan to Park Avenue (North Side) Mark's Park and Performance Structure Total . 123,0QQ nn") C(v ' d 1 o $58,000.00• $181,000.06 IV. In all other respects, theobligations of the Client and the Consultant shall remain as specified in the Professional Services Agreement dated September 22, 2003; and subsequent amendments. Page 4 AZvOM Task 15. Prepare and assist the Client with the final close-out documentation received from the Contractor. III. Compensation Compensation for the above service will be on any hourly basis in accordance with Part III of the original -agreement. Estim ted fee for the services is Ninety -Nine Thousand Five Hundred Dollars ($99,500.00) an shall not be exceeded without authorization of the Client. IV. In all other respects, the obligations of the Client and the Consultant shall remain as specified in the Professional Services Agreement dated September 22, 2003; and subsequent amendments. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 13 as of the dates shown below: CITY OF WATERLOO, IOWA l By: ik..-LSW ; z--t z�J zcmcai v. viai n QJQ-Dd1� -Mayer- . daily?vet tl ATTEST: AECOM TECHNICAL SERVICES, INC. By �G%��✓Lf�— / Joe A. Becker Vice President Date Date March 2. 2011 L:lwork\ADMIMAGREE\SUPPLE\SA13CattleCongressPum pStationCRS.doc Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co mittee approval required? YES V NO If so, date approved: 7f,( City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE FY2011 submitted by the Youth Pavilion Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 26 4208 3832 YP-admissions 2,500.00 010 26 4208 1350 Exhibit Exps 2,500.00 TOTAL This amendment is being requested because: $2,500.00 TOTAL $2,500.00 incr. YP Exhibit expense line..... Prior Committee Actions (Dates): Dept. Head or Designee) Date (Signature Finance Dept. Review) 5- k'r Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\AMENDM-FY2011-05-6-2011 (Apr 2003) Completed forms should be routed directly to the Finance Dept. - / FINANCE DEPT. ONLY Finan c emmittee approval required? YES NO If so, date approved jip ( 64 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 03 8900 3000 Cash 01FL8 03FL 30,000.00 010 03 8900 1359 InsurClaims 01FL8 03FL 30,000.00 TOTAL $30,000.00 TOTAL This amendment is being requested because: we are continuing to complete repairs related to the flood of June 2008 using insurance proceeds received for various city buildings. $30,000.00 Prior Committee Actions (Dates): '`-'lef- z,Lta/ZG'L ;)„,it( (Si ature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies Worms\Budget Amendment_Insur Ref.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co ittee approval required? YES NO / r/ If so, date approved: 5 u iP 1 cq City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 283 13 5450 1710 Claim & co 1,000.00 283 13 5450 1371 Bldg Maintenance 1,000.00 283 13 5450 1710 Claim & co 1,000.00 283 13 5450 1390 Contract Sery 1,000.00 283 13 5450 1710 Claim & co 48.50 283 13 5450 1313 Legal Services 48.50 283 13 5450 1710 Claim & co 2,700.00 283 13 5450 1400 Utilities 2,700.00 283 13 5450 1710 Claim & co 400.00 283 13 5450 1560 Elderly Exp 400.00 283 13 5452 1311 Accounting 203.00 283 13 5452 1313 Legal Services 203.00 283 13 5452 1311 Accounting 1,400.00 283 13 5452 1561 Office Supp 1,400.00 283 13 5452 1376 Office Equip 1,200.00 283 13 5452 1561 Office Supp 1,200.00 283 13 5452 1710 Claim & co 63,000.00 283 13 5452 1706 HAP Payments 63,000.00 283 13 5452 2117 Motor Vehicle 10,000.00 283 13 5452 1706 HAP Payments 10,000.00 283 13 5452 3352 Fed Hud Grant 253,300.00 283 13 5452 1706 HAP Payments 253,300.00 283 13 5452 1520 Software 500.00 283 13 5452 1571 Equip replace 500.00 TOTAL This amendment is being requested because: To adjust expenses $334,751.50 TOTAL $334,751.50 Prior Committee Actions (Dates): Dept. e t He or J% /l /Date r'J Fi C� (A I�.0 L /14c: 1 'J l ,h / / (Signature P 9 ) (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies fonns\Budget Amendment 05-06-11 (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finan C mittee approval required? YES , NO 7 If so, date approve/ 1(p 2C 1t City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 290 22 8800 3345 FEMA Grant 01 FL8 22FL 160,810.00 290 22 8800 1371 Bldg Reprs & Mtce 01 FL8 22FL 205,000.00 290 22 8800 3000 Cash 01FL8 22FL 44,190.00 290 17 7161 3361 State Grant 17TRF (717 65,000.00 290 17 7161 2125 Traffic Ctrl Equip 17TRF (717 65,000.00 TOTAL $270,000.00 This amendment is being requested because: to budget for the Flood Mitigration Project at various city facilities using FEMA revenue. TOTAL $270,000.00 Also, to budget for traffic signal improvements at Williston & Baltimore and Williston & W. 9th that were orginally budgeted in FY10 but aren't being started until FY11. Prior Committee Actions (Dates): 674/N_Sa\i" q,l-e_deA__ 5- --// (Si nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Kiusers\shared goodies\forms\Budget Amendment_290 Projects.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Fina a mmittee approval required? YES r�y�(� ,. If so, date approvNOe (w /0N City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 7 290 37 4100 3345 FEMA Grant 01FL8-37BC .2 g 669' 290 37 4100 2151 Bldg Const 0IFL s� 31 4.4 Giro �6&S=tt:et- 290 37 4100 3345 FEMAGrant 01FL8-37FL 112,000.00 290 37 4100 1390 ContSery 01FL8-37FL 51,262.97 290 37 4100 1511 Aggregate 01FL8-37FL 6,059.56 290 37 4100 2168 Park Improvement 01FL8-37FL 54,677.47 426, 3'7(-1207 373d Duihdis 311mP3113C 4S,06t ra21c37 20 Z/51 B!dg(onSrr 371fnP378(- 615an `aio 31 422 31J DmamboS 37�Pi mr6 78 6 ill) 'IX 37 420 2- z1'1$ .5pta-13 Floc- g7if t air& rig 000 TOTAL OLt This amendment is being requested because: TOTAL 42088754-8-ffr- 537, DOD to budget cash available for FEMA Projects pletl 6 4) - bcgM r1_6/J� a, -er ui L H-d i mpr u-eMe+ S �. hw - lisid -"Az /d - A-- lruz Xe— plJWI t (J'i i // y fed /n 1Vio bat wz.e %eth tzd WcbJ , ///, Prior Committee Actions (Dates): G doirt(nsn2 ht4g (Signature Dep /ice/,( W--e- r Designee) Date (Signature Finance Dept. Review) _ Y// Date Date Posted (Finance Dept.) K \users\shared goodies \forms\Budget Amendment Request Form (Apr 2003)