HomeMy WebLinkAbout05/09/20111.
2.
3.
4.
FINANCE COMMITTEE
May 9, 2011
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of May 2, 2011
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Jon Martin and Matt
Chesmore, Rehab and
Relocation Specialists
Lead Safe Housing
Rule Training
Omaha,
Nebraska
June 6-8,
2011
$1,296.00
Officer Jeremy Pohl
ICAC Basic Data
Recovery and
Acquisition Training
LaCrosse,
Wisconsin
May 22-
27, 2011
$1,023.00
Michelle Weidner, Chief
Financial Officer
Iowa Governmental
Roundtable
Des Moines,
Iowa
May 16-
17, 2011
$510.00
Michelle Weidner, Chief
Financial Officer
Iowa Governmental
Audits -Local
Government Update
Coralville,
Iowa
May 26,
2011
$375.00
5. Approval of request for authorization to piggyback from current open bid for One (1)
2012 Tandem Axle Dump Truck with plow and brine tanks in the amount of
$131,884.00—Submitted by Mark Rice, Public Works Director.
6.
Pre Authorizations to Expend over $1,000.00
Dept
Amount + Est.
S/H
Expenditure
Building/Maintenance
$3,394.39
Five Sullivan Brothers Convention Center
maintenance of flower beds, planters and overall
vegetation
Engineering
$20,400.00
Removal of in -ground planters and replacement with
same brick as surrounding at E. 4th Street and
Lafayette Street
Fire
Additional
Consumables for classes held on site at the Training
$2,000.00
Center
Leisure Services
$2,000.00
To purchase additional baseball and softball jerseys
for the upcoming season
Leisure Services
$5,000.00
Dug out pads at youth complex in Cedar River
Exchange Park
Leisure Services
$1,800.00
Materials needed for footings on dugouts
Leisure Services
$8,000.00
New concrete slabs and sidewalks at the Dog Park
Leisure Services
$3,140.00
Chains, binders, miscellaneous trailer rigging
equipment
Leisure Services
$1,207.00 +
One Pioneer dual flood/spot light with mounting
$30.00
accessories
Leisure Services
$2,590.00
Good Rigging Control System for forestry operations
Leisure Services
$1,090.00
Two (2) MS 200T chain saws
Police
$3,081.00
Repair police patrol vehicle that was involved in an
accident causing damage by an un-insured motorist
Waste Management
$3,994.50 +
Impeller for pump at Cattle Congress lift station
Services
$75.00
Waste Management
$2,518.20
Pump for Virginia lift station
Services
Waste Management
$6,015.00 +
Pump for Titus lift station
Services
$250.00
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase several line items on file in the City Clerk's office in the amount
of $93,920.00—Submitted by Suzy Schares, City Clerk.
2. Authorization to increase several line items on file in the City Clerk's office in the amount
of $950,000.00—Submitted by Joyce Schroeder, Financial Analyst.
3. Authorization to increase several line items on file in the City Clerk's office in the amount
of $3,163.00—Submitted by Sandie Greco, Traffic Operations Superintendent.
4. Authorization to increase several line items on file in the City Clerk's office in the amount
of $7,723.00—Submitted by Paul Huting, Leisure Services Director.
5. Authorization to increase Line Item 3720 (Donations) and Line Item 2178 (Sport Facility)
in the amount of $3,100.00—Submitted by Paul Huting, Leisure Services Director.
6. Authorization to increase Line Item 3000 (Cash) and Line Item 1368 (Work Comp
Claims) in the amount of $165,000.00—Submitted by Michelle Weidner, Chief Financial
Officer.
7. Authorization to increase Line Item 3361 (State Grant) and Line Item 2175 (Riverfront
Impr) in the amount of $400,000.00--Submitted by Joyce Schroeder, Financial Analyst.
8. Authorization to increase Line Item 3000 (Cash) and Line Item 2151 (Bldg Constr) in the
amount of $292,932.00—Submitted by Joyce Schroeder, Financial Analyst.
9. Authorization to increase several line items on fde in the City Clerk'soffice in the amount
of $10,800.00—Submitted by Paul Huting, Leisure Services Director
10. Authorization to increase Line Item 3502 (Sale of Junk) and Line Item 1555 (Minor
Equip) in the amount of $6,500.00—Submitted by Mark Rice, Public Works Director.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
May 5, 2011
5:00 p.m.
Council Chambers
Members present: Cole, Schmitt, Hart.
Moved by Hart, seconded by Schmitt that the Agenda, as amended adding a request from the
Airport for grass seed planting in the amount of $7,800.00, be approved. Ayes: Three. Motion
carried.
Moved by Hart, seconded by Schmitt that the Minutes of April 25, 2011, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Darren and Nicole Smith,
Exhibition Lenders
Travel to Waterloo to
view exhibition, attend
recognition dinner and
present a gallery talk
Waterloo,
Iowa from
Chicago,
Illinois
May 3-4,
2011
$328.00
Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that request to purchase three (3) late model vehicles with
a budget not to exceed $45,000.00 total for the Task Force —Submitted by Mark Rice,
Superintendent of Central Garage, be approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that Change Order No. 1'for a net increase of $1,940.00 to
Advanced Environmental Testing and Abatement, Inc. of Waterloo, Iowa in conjunction with
Asbestos Removal Project 139-AR-03-21-11-EDI—Submitted by Louis Starks, Contracts and
Grants Coordinator, be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$7,800.00
Planting and seeding of grass for Air Show parking
Building/Maintenance
$3,922.00
Replacement of broken door at Five Sullivan Brothers
Convention Center
Clerk/Finance
$3,843.00 +
Sterling Codifiers Supplement No. 5
Cultural and Arts
$1,995.40 +
12 chairs and 4 tables for Canteen Alley
Fire
$17,970.00
Replace blown motor in Ambulance 333
Information Services
$12,175.82
Purchase new finance system database software
Leisure Services
$10,000.00
Lighting repairs for North Annex left field lights
Leisure Services
$17,000.00
Replacement of five 70 foot poles for field lighting at
Cedar River Exchange Park
Police
$1,074.50 +
$32.99
Purchase 17 holster, 18 platforms, 20 male quick
disconnects, 18 female quick disconnects
Finance Committee
May 2, 2011
Page 2
Traffic Operations
$4,500.00
One single pole, mast arm and associated hardware
Traffic Operations
$2,740.00
Traffic signal wire
Ayes: Three. Motion carried. Mr. Schmitt voted Nay on the item for Information Services.
Moved by Cole, seconded by Hart that Authorization to increase several line items on file in the
City Clerk's office in the amount of $158,372.42—Submitted by Dave Mohlis, Police Captain,
be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase Line Item 3000 (Cash) and Line
Item 1301 (Temp Serives) and Line Item 1303 (Mtg/Wkshop) in the amount of $2,012.34—
Submitted by Abraham Funchess, Jr., Human Rights Director, be approved. Ayes: Three.
Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase several line items on file in the
City Clerk's office in the amount of $1,359,961.00—Submitted by Aric Schroeder, City Planner,
be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase several line items on file in the
City Clerk's office in the amount of $185,907.74—Submitted by Aric Schroeder, City Planner,
be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase several line items on file in the
City Clerk's office in the amount of $188,052.34—Submitted by Eric Thorson, City Engineer, be
approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase Line Item 3361 (State Grant)
and Line Item 2103 (Engineering) in the amount of $282,331.00—Submitted by Joyce
Schroeder, Financial Analyst, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase several line items on file in the
City Clerk's office in the amount of $802,441.00—Submitted by Bradley Hagen, Airport
Director, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase Line Item 3720 (Restricted
Donation) and Line Item 2168 (Park Improvement) in the amount of $10,000.00—Submitted by
Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase Line Item 3720 (Donations) and
Line Item 1536 (Tree -Shrub) in the amount of $2,310.00—Submitted by Paul Huting, Leisure
Services Director, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase several line items on file in the
City Clerk's office in the amount of $25,051.00—Submitted by Paul Huting, Leisure Services
Director, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase several line items on file in the
City Clerk's office in the amount of $6,895.22—Submitted by Paul Huting, Leisure Services
Director, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase Line item 3873 (Events) and
Line Item 1114 (Events) in the amount of $10,120.00—Submitted by Dave Mohlis, Police
Captain, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase several line items on file in the
City Clerk's office in the amount of $5,082.80—Submitted by Sandie Greco, Traffic Operations
Superintendent, be approved. Ayes: Three. Motion carried.
Finance Committee
May 2, 2011
Page 3
Moved by Cole, seconded by Hart that Authorization to increase several line items on file in the
City Clerk's office in the amount of $10,850.00—Submitted by Mark Rice, Public Work
Director, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated
May 2, 2011, pp. 1-65, in the amount of $1,368,409.39, be received, placed on file and approved
and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Hart, seconded by Schmitt that
the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried.
Suzy Schares
City Clerk
FINANCE DEPT. STAFF
LINE ITEM USED 4
ONLY
TRAVEL REQUEST
CITY OF WATERLOO
FY,Y ( BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
v32'l1
Co. De••rtment
NAME(S) AND POSITION(S):
Jon Martin and Matt Chesmore, Rehab and
Relocation Specialists
DATE:
4-28-2011
NAME OF CLASS / MEETING:
Making it Work: Implementing the Lead Safe Housing
Rule in CPD-Funded Programs
DESTINATION: Omaha, NE
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
June 6, 2011
RETURN DATE:
June 8, 2011
DATE(S) OF MEETING:
June 7-8, 2011
PURPOSE OF TRAVEL/TRAINING:
Training for Participating Jurisdictions to implement the Lead Safe Housing Rule.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
850
320
0
100
LODGING 0
MEALS 26
REGISTRATION 0
MILEAGE/FUEL 0
TOTAL FOR ALL: $ 1,296
224-32-5853-1346
BUDGET LINE ITEM: BGLED TRVL
TAXI X GRANT REIMBURSABLE
PARKING YES
AIRFARE
MSC/TOLLS YES
NO
X REQUIRED CERTIFICATION
NO
TOTAL: $ 648
PER PERSON
I BELIEVE THIS TRIP SERVES
AND IS NECESSARY AND
CITY OF WAT • O
DEPARTMENT HEAD
4-29-2011
POSE
E
DATE
J:\NANCY-G\travelUon-Matt Omaha 4-29-2011.doc
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
010-11-1160-1532
LINE ITEM USED 11 PRO DARE
FYL2 l/ BUDGETED /'`Y-. G ()
EXPENDED YTD THIS REQUEST //i 2?JG'L
LEFT AFTER THIS
REQUEST ( -
DATE 2,1ei.)
NAME(S) AND POSITION(S):
Officer Jeremy Pohl
DATE:
May 4th, 2011
NAME OF CLASS / MEETING:
ICAC Basic Data Recovery and Acquisition Training
DESTINATION: LaCrosse, Wisconsin
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 22nd, 2011
RETURN DATE:
/betel% l/
DATE(S) OF MEETING:
May 23 to 27th, 2011
PURPOSE OF TRAVEL:
Lt McNamee is requesting authorization to send Officer Pohl to the ICAC- Basic Data Recovery and Acquisition course
from May 22-27, 2011, in Lacrosse, Wisconsin. Officer Pohl has been assigned as a Computer Forensic Examiner for the
Waterloo Police Department. As part of this assignment he is required to attend training on how to recover and preserve
and seize evidence of child pornography on computer systems that have been seized from suspects. This training is the
first step in this process. The cost of training will be paid out of the DARE Fund and later reimbursed through the Iowa
Internet Crimes Against Children Task Force. A city vehicle will be needed for travel to the training facility and the fuels
cost will be paid by the city.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ 00.00
YES NO
METHOD OF TRAVEL:
xx
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$625.00 LODGING TAXI
$248.00 MEALS PARKING
$0.00 REGISTRATION AIRFARE
$150.00 MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 1023.00
BUDGET LINE ITEM: 010-11-1100-1346
XX GRANT REIMBURSABLE
YES NO
xx REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1023.00 PER PERSON
1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
7�I1
DATE DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY Ji BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010 03 8400 1346
Ogt4 W25.
)(p
3-5—//
ropy - Department
NAME(S) AND POSITION(S):
Michelle Weidner, CFO
DATE:
5/5/2011
NAME OF CLASS / MEETING:
Iowa Govemmental Roundtable
DESTINATION: Des Moines, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
5/16/2011
RETURN DATE:
5/17/2011
DATE(S) OF MEETING:
5/17/2011— 5/17/2011
PURPOSE OF TRAVEL:
Continuing education for CPA license.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
100.00 LODGING
35.00 MEALS
300.00 REGISTRATION
75.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 510.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010 03 8400 1346
x GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ 510.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
�i/JJ (iy7//
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
uy� ITEM USED
FY I BUDGETED,.
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010 03 8400 1346
lox. OD
<p Ss f
Copy - Department
NAME(S) AND POSITION(S):
Michelle Weidner, CFO
DATE:
5/5/2011
NAME OF CLASS / MEETING:
Iowa Governmental Audits— Local Govemment
Update
DESTINATION: Coralville, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
5/26/2011
RETURN DATE:
5/26/2011
DATE(S) OF MEETING:
5/26/2011 — 5/26/2011
PURPOSE OF TRAVEL:
Continuing education for CPA license.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
300.00 REGISTRATION
75.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 375.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010 03 8400 1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 375.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
/ ).1
DEPARTMENT HEAD
5 51/
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: May 9, 2011
Prepared: May 2, 2011
Dept. Head Signature'-'
# of Attachments:
SUBJECT:
Submitted by:
Request for Authorization to Piggyback from current open bid for one (1)
2012 Tandem Axle Dump Truck with plow and brine tanks
Mark Rice, Public Works Director
Recommended City Council Action: Request authorization to purchase from existing bid for
2012 Snow Control Tandem Truck.
Summary Statement: Due to lead time of 5+ months for equipment, request authorization to
piggyback from current bid for 2012 Tandem Axle Dump Truck with plow and brine tanks.
Concurrence received from current bidders on 4/29/2011.
Expenditure Required: $131,884.
Source of Funds: GO Bond Proceeds
Policy Issue:
Alternative:
Background Information: Request authorization to piggyback from current open bid.
Truck Chassis: Harrison Truck Center, Elk Run, IA
Dump Box, Plow and Brine Tank: Henderson Truck Equipment, Manchester, IA
City Clerk Use Only
Finance Committteee�D,
Approval Date ✓! 1 /(�(
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 3,394.39 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Season long Maintenance of flower beds, planters and overall vegetation around Five
SuII Bros Convention Center. Including Mulch $991.50 & Plants $500.00
Vendor selected for this purchase: Miller & Sons Lawn and Landscape
❑x
Bids or written quotes were taken on this purchase, as follows:
Miller & Sons Lawn and Landscape $1,902.88
Meyers Nursery $2,900.00
B & B Lawn Care Inc $2,800.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑x General Fund
❑ Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-6860-1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. Head or Designee)
(Project Code)
$ „�2312 (,
7/d-C%-ru-4-z'L.
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth 5Bros - Vegetation (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committge''!!//i�'�
Approval Date ``��
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 20,400.00 plus est. shipping costs of $ NA to pay for or purchase
The removal of in -ground planters and replacement with same brick as surrounding at
E. 4th Street and Lafayette Street.
This purchase or expenditure is being made because:
The in -ground planters have been repeatedly damaged by snow removal operations.
Vendor selected for this purchase: Mike Dolan Concrete & Masonry, Inc.
Q Bids or written quotes were taken on this purchase, as follows:
Mike Dolan Concrete & Masonry, Inc.
(original contractor)
El Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): NA
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund 0 Road Use Tax 0 Sewer El Sanitation
Bonds 0 Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
408-07-7650-2164
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
&fAt ANA-Pv S/yf// '(,(% . 5 ;20//
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
(Project Code)
$ 20,400.00
$ 20,400.00 V
K:'shared goodieslforms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Authorization Request Form ���d611
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR/HMRTC Department to expend
$ additional 2000.0(plus est. shipping costs of $ 0.00 to pay for or puchase
consumables for classes held on site at the Training Center
This purchase or expenditure is being made because:
This is a service we provide our customers. Some organizations prefer to keep their
employees on site rather than allow them to leave for lunch. As this is optional to our
customers and varies by number of classes held at the Center we can only estimate cost.
n Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
We have used various options and agencies over the years and stick with those
who provide us the best quality and deliver versus cost.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I - 1 General Fund ❑ Road Use Tax n Sewer n Sanitation
I 1 Bonds Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
Food Service 010-12-1415-1394
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
1espectft I • 'tted,
(Signature Dept Head or Designee)
$
(Project Code)
Date (Signature Finance Dept. Review)
Date
users\shared goodiestforms\ExpenAuthConsumables(Oct 2004)
City Clerk Use Only
Finance Committe p�
Approval Date 5`/ O 1
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,000.00 plus est. shipping costs of $ to pay for or purchase
To purchase additional baseball and softball jerseys for the upcoming season.
This purchase or expenditure is being made because:
An original order is placed using estimated sizes in the winter. These jerseys are for
participants that we did not have the correct size for as well as 3 newly added teams.
Vendor selected for this purchase: AD Starr, Pittsburgh, PA
nBids or written quotes were taken on this purchase, as follows:
AD Starr will honor their original bid price. This will ensure jerseys that match the
original order.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
E1
General Fund n Road Use Tax ❑ Sewer
El
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1566
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted-,
Sanitation
(Project Code)
37,500.00
8,336:17094
(Signature Day ead or Designee) Date (Signature Finance Dept. Review)
6-- r(
Date
K:\shared goodies\forms\extra jersey preauth (Mar 2010)
City Clerk Use Only
Finance Committee/
Approval Date s11 I t ( (
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,000.00 plus est. shipping costs of
$
Dug out pads at youth complex in Cedar River Exchange Park.
to pay for or purchase
This purchase or expenditure is being made because:
2 dugouts at South Annex, destroyed in Flood 2008 PW 7230
4 dugouts at tee ball fields, new construction
Vendor selected for this purchase: Quality Concrete, Waterloo
❑X
Bids or written quotes were taken on this purchase, as follows:
Bids were taken April 2, 2010 for Tibbitts Dugouts
Quality Concrete, Wloo, honoring bids $3.10 sq ft
Bowers Masonry $3.19 sq ft B&B Builders $3.95 sq ft
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑X Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
2/3 from 410-37-4202-2178 1/3 fema 290-37-4100-1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
37SPT-0001 01FL8-37FL
(Project Code)
50,000.00
47,918.93
Respectfully submitted,
"✓�/ c-73< % 1. /i Lmot U
(Signature ept! lead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5 ) T j
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,800.00 plus est. shipping costs of $ to pay for or purchase
Materials needed for footings on dugouts.
This purchase or expenditure is being made because:
Materials are needed to build dugouts for ball diamonds at Tibbitts and Exchange.
Vendor selected for this purchase: Stetsons, Waterloo
n Bids or written quotes were taken on this purchase, as follows:
nBids or quotes were not taken on this purchase because:
Stetsons has the materials needed on hand.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
nBonds
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants FIX I Other (specify) FEMA and BuildaBallpark
This expenditure is to be coded to the following budget line -item:
410-37-37-4202-2178 37SPT-0001
(Fund - Department - Activity - Account Number)
290-37-4100-1390 FEMA PW 7230
426-37-4202-2178 37SPT-DANE buiId a ballpark
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
-
$ 6C}CG'O
(Signature D Head or Designee) Date (Signature Finance Dept. Review)
Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committe
Approval Date 5� A t,(
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,000.00 plus est. shipping costs of $
New concrete slabs and sidewalks at the Dog Park.
to pay for or purchase
This purchase or expenditure is being made because:
to prevent having to walk through wet areas at the Dog Park.
Vendor selected for this purchase: B&B Builders
❑X
Bids or written quotes were taken on this purchase, as follows:
B&B Builders, Waterloo $6,192.36 extra if needed at $3.10 per sq foot
Bowers Masonry, Wloo $6,926.00 extra if needed at $3.46 per sq foot
DC Corp, Wloo $7,700 extra at $4 per sq ft Quality Construct pulled their bid
El Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund I I Road Use Tax 0 Sewer n Sanitation
�X Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4105-2168 then 410-37-4105-2168 37RST-SPOT
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept
6;16@-4-7 13,842.04
-6 1-60:47 13,842.04
5?(z�,
-ad or Designee) Date "(Signature Finance Dept. Review)
Date -
K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 5 h 197)1(
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,140.00 plus est. shipping costs of $ to pay for or purchase
Chains, binders, miscellaneous trailer rigging equipment.
This purchase or expenditure is being made because:
The current system of securing mowing equipment to trailers during transport is not
compliant with federal regulations.
Vendor selected for this purchase: Campbell Supply
ri Bids or written quotes were taken on this purchase, as follows:
Campbell Supply, Waterloo $3,139.50
Scot's Supply, Waterloo $3,575.10
Ti Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund ❑ Road Use Tax n Sewer n Sanitation
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 25;800700 �Zi zl0U
and the current available balance is $ 5,500.00 7
Respectfully submitted,
CT� sz44 2 f"76r f
( ign�Dep .. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
(Signature Dept. Head or Designee) Date '(Sig nature Finance Dept. Review)
City Clerk Use Only
Finance Committee
Approval Date Sig
1 ��/�Dn
! i
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,207.00 plus est. shipping costs of $ 30.00
1 Pioneer dual flood/spot light with mounting accessories.
to pay for or purchase
This purchase or expenditure is being made because:
Emergency responses to tree issues in the middle of night require significant
lighting for safe working conditions.
Vendor selected for this purchase: Keltek, Inc.
❑ Bids or written quotes were taken on this purchase, as follows:
Keltek, Inc. Baxter IA $1,206.10 plus shipping est at $30
Graybill Communications Hiawatha IA $1,210.30 plus shipping
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer ❑ Sanitation
Bonds
i l Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1571
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted�
' l�, ub1Q /1--1/ 5{kv
Date
(Project Code)
q�ppp_pp '7 h
$ 257800:00 2 ( CY& L'...
$ 5,500.00 2 Ye (/—
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee r
Approval Date 5 11 I // v
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,590.00 plus est. shipping costs of $ to pay for or purchase
GRCS Rigging System.
This purchase or expenditure is being made because:
This device is used to lower or lift large limbs in forestry operation. It provides a significant
mechanical advantage for operator.
Vendor selected for this purchase: WesSpur Tree Equipment, Inc.
❑X
Bids or written quotes were taken on this purchase, as follows:
WesSpur Tree Equipment, Bellingham WA $2,590.00
Sherrill Tree, Greensboro NC $2,794.95
Bailey's, Laytonville CA $2,849.99
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑ Bonds
Road Use Tax
❑ Sewer ❑ Sanitation
FederaUother grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1555
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 15, 038.00
and the current available balance is
Respectfully submitted,
$ 5;7 1.00 —
(Signature Dept. Head or Designee) Date '(Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committees /
Approval Date 7) 167)!Ci
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,090.00 plus est. shipping costs of $ to pay for or purchase
Two (2) MS 200T chain saws.
This purchase or expenditure is being made because:
Replace 2 chain saws that are not running very well.
Vendor selected for this purchase: Black Hawk Rental Waterloo
❑X
Bids or written quotes were taken on this purchase, as follows:
Black Hawk Rental Waterloo $1,090.00
Sled Shed Waterloo $1,151.91
Waterloo Implement Waterloo $1,279.90
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1555
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 13,038.00
$ 51.00
t14
h 5/4/it )iI it.i 5 v°
(Signature Dept. Head or Designee) Date (5idnature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 5{]
9 [ M((
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,081.00 plus est. shipping costs of $ 0.00 to pay for or purchase
repair police patrol vehicle that was involved in an accident causing damage by an
un-insured motorists.
This purchase or expenditure is being made because:
vehicle repair needed to continue the utilize this police patrol vehicle as part of our
fleet.
Vendor selected for this purchase: Cedar Valley Motors & Collision Center
I I Bids or written quotes were taken on this purchase, as follows:
Cedar Valley Motors & Collision Center $3081.50
Iowa Auto Rebuilders $3986.91
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0
❑
General Fund
Bonds
El
❑
Road Use Tax I I Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1378 OTH REPAIR
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
ctfully submi
(Project Code)
c �
$ C1OCL'
(Signae Dept. Head or Designee) Date (Signa`ture Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee p�
Approval Date 51 I /pro I 1
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted t,y the WMS Departrndnt to expenc
$ 3,994.50
Impeller for pump
plus ext. shipping cost of $ 75.00
to pay for or purchase
This purchase or expenditure is being made because:
To replace worn impeller on Cattle Congress lift station pump
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Zimmer & Francescon are the rep for Fairbank-pumps at the lift station
.........................
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: []Road Use Tax: []Sewer: []Sanitation:
[]Bonds:
[]Federal/other grants:
DOther(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5700/1571
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is
and the current available balance is
Resp tfully sub itted, ,, .,
( i nature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
$ 280,000.00
$ 44,486.22 `"
MAY/03/2011/TUE 02:16 PM ZIMt1ER & FRANCESCON
FAX No, 8772442508 P, 001
Zimmer & Francescon, Inc.
6200 65th Avenue
Moline IL 61265
ROD-621-111R TF1
244--08 FAX
Fax Quotation
Job Description: parts for 4" B5414L sn 1137862
QUOTATION# 101113AL
Date: 5/3/11
To: Waterloo WWTP
Attention: Richard Olson
36�
Fax # 5637291-4523
From: ANDREW LARSON
UPDATED Price
QUANTITY UNIT
DESCRIPTION
PRICE
TOTAL
1
ea
Impeller2vn CW pn T4D1AR 0220F
3,985.00
.3,085,0Q
1
ea
Gasket, volute
9.50
. 50
C',LTi f Gt;,z-G�5.5 _ /2fe°L.4c£.y£-f�
Delivery is 8-10 weeks ARO Meterfals Total
• • 3,994.50
in which budgeted amount is
and the current available balance is
Respgbtfully supmitted,
(Signature Dept. Head Or Designee)
City Clerk Use Only
Finance Committee l
Approval Date C I /%d t I
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
uexpendituresu mi a y e epartmant to expenc
$ 2,518.20 plus ext. shipping cost of $ 0.00 to pay for or purchase
Pump
This purchase or expenditure is being made because:
Replacement bypass pump for Virgina lift station (sanitary)
nBids or written quotes were taken` on''ihisput`cliase, as follows
X
Bids or quotes were not taken on this purchase because:
This is a small sewage pump that is used during high flows which is pumped out of the
wetwell to a sanitary manhole. We use Grainger pumps for this reason also they are in
5Tec1C 4,4 sky,e...i ouz,es,'yk ' ..,
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: Road Use Tax: nSewer: nSanitation:
Bonds:
nFederallother grants; nOther(specify):
This expenditure is to be coded fo the following budget line -item:
520/14/5200/1571
(Fund - Department - Activity - Account. Number) (Project Code)
$ 280,000.00
0,z (o
?n(, t/`a)A,r d`-Ytr/u 5-3-<)-ei/
(Signature Finance Dept. Review) Date
To:3192914523 From:
GRAINGER
11111
961 E. 53RD ST.
DAVENPORT, IA 52807
Ph : (563) 391-6015
Fax: (563) 386-7500
Fax: Grainger KOFAX at: APR-29-2011-10: 41 Doc: 689 Page: 001
Custorlter, Information .
WASTE MANAGEMENT SERVICES
3505 EASTON AVE
WATERLOO IA 50702-2000
f Iij11g (nforn►ation`!.
WASTE MANAGEMENT SERVICES
715 MULBERRY ST
WATERLOO IA 50703-5714
Shipping Information:
WASTE MANAGEMENT SERVICES
3505 EASTON AVE
WATERLOO IA 50702-2000
Quotation
Inft%mation
Grainger Quote Number
Validity Start Date
Validity End Date
Document Print Date
Previous Document Number
2013244138
04/29/2011
05/29/2011
04/29/2011
Creation Date
Grainger EIN Number
PO #
PO Create Date
PO Release #
Customer Number
Department Number
Project/Job Number
Requisitioner Name
Attention
Caller
Telephone Number
Page
04/29/2011
36-1150280
QUOTE
819283128
RICHARD OLSON
3192914553
1 /2
eight Forwarder;
We will deliver according to the following terms and conditions:
Incotermes 2010: FOB ORIGIN
Freight Terms: Prepaid
Carrier:
Payment Terms: Net 30 days after invoice date
Special Instructions:
10 5RZP1 Sewage Pump,5HP, 240/480V,3Ph
(/ I.ee/rl /9 <5 -, 'f/4:0 1.c£ /92£-r /�'r .4741-5 5 /�4rrr o
Please reference our Grainger Quote Number, your Grainger
remitting payment.
These items are sold for domestic consumption
assumes full responsibility for compliance with
1.00
EA 2,518.20
Sub Total
2,518.20
2,518.20
Total Amount $ 2,518.20
Customer Number, and method of payment when
in the United States. If exported, purchaser
US export controls.
City Clerk Use Only
Finance Committee
Approval Date '3 l /d //
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expenc
$ 6,015.00
Pump
plus ext. shipping cost of $ 250.00
to pay for or purchase
This purchase or expenditure is being made because:
To replace pump that is worn out 4 r j r4 y L. F t Sta>%a>>
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Zimmer & Francescon is the area rep for Fairbanks pumps to replace the Fairbank pump
without changing the base and piping which would add more to the cost.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: Road Use Tax: nSewer: Sanitation:
nBonds:
❑FederaI/othergrants:
nOther(specify):
This expenditure is to be coded to the following budget line -item:
570/14/5200/1571
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is $ 280,000.00 /
and the current available balance is
Respec fully sub fitted,i i;,i;:u; :, ril ,, .: I ,:
(Sig ature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
FED/18/2011/FRI 09:10 AM ZIMh+1ER & FRANCESCON
FAX No. 877 244 2508 P.001
Fax Quotation
Zimmer & Francescon, Inc.
6200 65th Avenue
Moline IL 61265
309-797-1117
QUOTATION # 1.102.15
Date: 02/18/2011
877-244-2508 Fax
rexleZimmerfrancescon.com
Job Description: Fairbanks pumps
To: Waterloo WWTP
Attention: Richard Olson
Fax11 319-291-4523
From: REX LARSON
QUANTITY
UNIT
DESCRIPTION
PRICE
TOTAL
ase and elbow to
$6, .OU
:.5,220.04
match sn K4D1-076719
or 45413
-
:
$R,i .00
.. .: B
1.
1
ea
4" B541 complete pump, less standard base and elbow to
$6,015.00
$6,015.00
r
match sn 413392, CW or sn 413394, CCW
..
1
ea
Estimated freight for 4" B5412
$20.00
$2$0_00
f 1-i i h S I.�
fi lsa .cc'.
—.
--'`--
Please confirm rotation desired at time of order.
•
Ta7T,/�
Materials Total
(a_24_ ,de
' ..$gip
Delivery 14-16 weeks ARO
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance 9ommittee approval required?
YES V NO If so, date approved: 511
Jl o id6 ( 1
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Clerk/Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010-03-7940-1311
Acct & CI
1,700.00
010-03-7940-1390
Contract Svc
1,700.00
010-03-7940-1311
Acct & CI
220.00
010-03-7940-1561
Office Supplies
220.00
010-03-8400-1343
Postage
2,000.00
010-03-8400-1785
Refund Pay
2,000.00
010-10000
Cash
75,000.00
010-03-8900-1359
Ins Claims
75,000.00
010-10000
Cash
5,721.00
010-03-8900-1361
Real Prop
5,721.00
010-03-8900-1364
Liab Ins
9,279.00
010-03-8900-1361
Real Prop
9,279.00
TOTAL
$93,920.00
TOTAL
$93,920.00
This amendment is being requested because:
Contract Services with the County to collect unpaid parking tickets. Insurance claims and Real Property ins were higher than estimated.
A,
diLLiiv , -C r,G,, T/u / S z- CfCur167-
Prior Committee Actions (Dates):
r,
(Signature Dept. Had or Designee)
y/zei/Il
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
/ FINANCE DEPT. ONLY
Finanqe Q'ommittee approval required?
YES NO If so, date approved: 15 ICI
/}//N 1
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 03 8950 3625
Insur Refund
706,082.00
010 03 8980 1368
Medical Claims
950,000.00
010 03 8950 3828
Retiree Contrib
112,131.00
010 03 8950 3829
Emply Contrib
131,787.00
TOTAL
$950,000.00
TOTAL
This amendment is being requested because:
medical claims expense is higher than anticipated for FY11. We have received stop loss insurance refunds as well as more employee
and retiree contributions than originally budgeted to offset the increased expenses.
$950,000.00
Prior Committee Actions (Dates):
671
g6R.. \l2 `1L» //
( nature Dept. Head or Designee) Date
(Signature Finance Dept. Review)
Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment_Insur Ref.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C mittee approval required?
YES NO
If so, date approved'-LI/irV
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Parking Maintenance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010
17
7910
1565
Plumbing supplies
A
100.06
, Oj0
17
7910
1547
Oil & Grease
100.00
010
17
7910
1521
Electric Supplies
800.00
9,10
17
7910
1522
Bulbs
800.00
010
17
7910
1387
Radio Equip
110.00110
17
7910
1379
Radio Maint
110.00
010
17
7910
3877
Labor Reimb.
950.00)10
17
7910
1344
Telephone
950.00
010
17
7910
3877
Labor Reimb.
590.00
010
17
7910
1577
Traffic Supplies
590.00
010
17
7910
3871
Damage Claim
450.00'10
17
7910
1577
Traffic Supplies
450.00
010
17
7910
3871
Damage Claim
103,O0-wz6,0
17
7910
1400
Utilities
((v3.6CZ368.90-
TOTAL
.00
This amendment is being requested because:
Transfer of various line item and revenue accounts to balance line item accounts.
TOTAL
311a3. a
Prior Committee Actions (Dates):
(Signatur> De.. Head or Designee)
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies'onns12011-May-Budget Amendment Request Form -PM revenues & line items to regular budget line Items.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C mittee approval required?
YES J
If so, date approveNOd: V�� I�t'
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Cash
37RST-YAMI
6,344.0CV/
010 37 4105 3722
Refund
37RST-YAMI
1,379.00
0010
37 4105 1382
Bldg Improvements
37RST-YAMI
7,723.00t
TOTAL
This amendment is being requested because:
$7,723.00
TOTAL
$7,723.00
to budget cash available for this project. (lb de M 1 S Q- I men I/crne./.41 et,/ `iQW'i/�AretuA. , n D{ G,
Prior Committee Actions (Dates):
--C �,,f�lII .Y.I./ . 7,(! .121 i272 6. /3"-
(Signature Dept. e esignee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms\Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C mittee approval required?
YES NO 1pr/�j
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
AcctaName
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
c'0 374 i� 2120
Donest c
37SPT-TFNC
3,100.00
010 37 4105 2178
Sport Facility
37SPT-TFNC
3,100.00
TOTAL
This amendment is being requested because:
$3,100.00
TOTAL
to budget fit available fortktis-project: 4r've, -17ppi11 ( Aid Oki (ici/tvlk- Prvj eC-i
$3,100.00
Prior Committee Actions (Dates):
(
(Signskre Dept. a..r signee) Date
r i ()(...c41/1.62
(Signature Finance Dept. Review)
Date
Date Posted (Finance Dept.)
K:\users\shared goodies\fors\Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C .1imittee approval required?
YES V NO
If so, date approved: t
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 30000
Cash
165,000.00
010 03 8960 1368
Work comp claims
165,000.00
TOTAL
$165,000.00
TOTAL
$165,000.00
This amendment is being requested because:
The City's workers' compensation claims expense has increased substantilly during FYE2011. The third party administrator has
estimated that an additional $185,000 in claims may need to be paid by June 30, against a remaining budget of approximately $20,000.
This amendment uses fund balance designated for workers' compensation claims to pay the additional claims.
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee) Date ignature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amd Work Comp FYE2011.xis (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Cpfimittee approval required?
YES
If so, date approNO ' I j / O t i
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
424 07 7610 3361
State Grant
07VIP UPPL
400,000.00
424 07 7610 2175
Riverfront Impr
07VIP UPPL
400,000.00
TOTAL
$400,000.00
TOTAL
This amendment is being requested because:
more expenses are expected to be completed by June 30, 2011 on the Upper Plaza project than originally budgeted.
$400,000.00
Prior Committee Actions (Dates):
(.4 L(4,
(Sic,�iature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment_Vision lowa.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C mittee approval required?
YES NO /'�
If so, date approved: $ g ! n n
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
426 22 1400 3000
Cash
22FAC ST#8
292,932.00
426 22 1400 2151
Bldg Constr
22FAC ST#8
292,932.00
TOTAL
$292,932.00
This amendment is being requested because:
more expenses for the construction of the new fire station carried over into FY11 than originally budgeted.
TOTAL
$292,932.00
Prior Committee Actions (Dates):
(Si nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \fors\Budget Amendment_Fund 426 Projects.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finances mittee approval required?
YES NO��j
If so, date approved: " ) / ti
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4100 3345
FEMA GRANT
10,800.00
010 37 4100 1571
Equip Parts
4,500.00
010 37 4100 1555
Tools
3,000.00
010 37 4100 1571
Equip Parts
1,300.00
010 37 4100 1555
Tools
1,000.00
010 37 4100 1555
Tools
1,000.00
TOTAL
This amendment is being requested because:
$10,800.00
TOTAL
$10,800.00
to budget the FEMA money from the summer 2010 storms. The expenses will include chains and binders, GRCS rigging system, LED lights,
chainsaw replacments, and tool boxes for mowers.
Prior Committee Actions (Dates):
Signa ure pt. ad or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \fors\Budg Amend PARK FEMA (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C mittee approval required?
YES NO t I
It so, date approvedll/l ' 1 // v
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2011 submitted by the Street Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
266 19 7100 3502
Sale of Junk
6,500.00
266 19 7100 1555
Minor Equip
6,500.00
TOTAL
This amendment is being requested because:
$6,500.00
TOTAL
$6,500.00
Prior Committee Actions (Dates):
( lgnature Dept ead or Designee)
S /S �j 7-( 1� f91 ,�1�C i �s/ i .rL'il?/ i1 .>) 1 '.�l l
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \formslCopy of Budget Amendment Request Form (Apr 2003)