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04/25/2011
1. 2. 3. 4. FINANCE COMMITTEE April 25, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of April 18, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Joe Saunders Critical Infrastructure & Key Resource Protection Assistance Program training Des Moines, Iowa May 9-11, 2011 $343.04 Bob Osgood, Chief Plumbing Inspector Continuing Education — Plumbing Code Waterloo, Iowa April 16, 2011 $120.00 Sergeant Brian Hoelscher; Officer Shawn Bram Transport Bomb Squad Incendiary Devices Marion, Arkansas May 24- 25, 2011 $491.00 Officer Michael Girsch; Officer Darin Rulapaugh Glock Armorer School Bettendorf, Iowa May 10, 2011 $470.00 5. Request for authorization to seek bids for one compact pickup truck for Storm Water Management Program —Mark Rice, Superintendent of Central Garage. 6. Request for authorization to seek bids for one trailer mounted Crack -Sealer with Heated House wand for the Street Department Mark Rice, Superintendent of Central Garage. 7. Pre Authorizations to Expend over $1,000.00 Dept AmountEst Expenditure Building/Maintenance $10,696.00 Window and door replacement project for Fire Station No. 5 Cultural & Arts $3,500.00 Insurance rider to cover transportation of Haitian Art to Brown University and the Rhode Island School of Design for exhibition Cultural & Arts Not to exceed $3,000.00 Design Services from Heidi Fuchtman of Waterloo, Iowa to create a Haitian Art Permanent Collection Catalog for the Waterloo Center for the Arts Cultural & Arts $2,400.00 Large format Flatbed Scanner for Digital Arts Studio Information Services $8,932.44 New fmance system WEB server Leisure Services $1,370.00 Male and female lifeguard suits for 2011 pool staff Leisure Services $2,500.00 Steel material for footings on eight dugouts for ball diamonds at Tibbitts and Exchange Leisure Services $8,047.60 Tiger flail mower for mowing City maintained areas Leisure Services $3,595.56 72 inch rear discharge mower deck Leisure Services $5,000.00 Ballfield lime for Danes Baseball Complex Leisure Services $6,000.00 + $590.00 Four benches for Veteran's Memorial Hall Police $5,162.81 Liability insurance for board members and member of the Tri-County Drug Enforcement Task Force Waste Management Services $1,946.00 Metering pump Waste Management Services $23,679.00 + $700.00 Carts for sanitation BUDGET LINE ITEMS TO BE AMENDED 1. Approve project budget for traffic safety improvements at 6 locations in the amount of $71,000.00—Submitted by Sandie Greco, Superintendent of Traffic Operations. 2. Approve project budget for traffic safety improvements at University Avenue & Highway 63 in the total amount of $79,000.00— Submitted by Sandie Greco, Superintendent of Traffic Operations. 3. Authorization to increase several line items on file in the City Clerk's office in the amount of $155,300.00—Submitted by Joyce Schroeder, Financial Analyst. 4. Authorization to increase several line items on file in the City Clerk's office in the amount of $27,210.19—Submitted by Ethel Washington, Housing Authority Director. 5. Authorization to increase Line Item 3000 (Cash) and Line Item 1795 (Rebates) in the amount of $300,000.00 ,Submitted by Joyce Schroeder, Financial Analyst. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE April 18, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of April 11, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Bob Stringer, Human Resources Director NPELRA 2011 Annual Training Conference San Diego, California March 20- 24, 2011 $2,480.25 Probationary Police Officer Diana DelValle 240th Iowa Law Enforcement Basic Academy Johnston, Iowa April 25- August 5, 2011 $5,789.97 Robert Stringer, Human Resource Director, reported the airfare was $44 more than originally budgeted so this request is an amendment. Dan Trelka, Director of Safety Services, reported that Officer DelValle couldn't go to Hawkeye Community College due to her level of training for the law enforcement academy. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $6,950.00 1 year rental contract for one 72" front -mount side discharge mower and one 20' pull behind rotary cutter Building/Maintenance $6,995.00 Installation of 5 ton air handler and 5 ton condenser at Fire Station No. 1 Info. Services $17,488.68 Dell T710 database server for New World financial system upgrade Info. Services $1,103.99 APC Netshelter SX 3100 Server Rack Leisure Services $1,996.00 4 new player benches for Tibbits and South Annex diamonds Police $3,843.26 Auto body repair of a 2009 Ford Crown Victoria Police patrol unit Police $1,450.00 3 year software renewal for Bosch Crash Data Retrieval system Traffic Operations $3,035.00 16 hot loops for various intersections Traffic Operations $5,400.00 TS2 Cabinet, one Terra camera and hardware for Broadway and Burton intersection Finance Committee April 18, 2011 Page 2 Traffic Operations $24,200.00 TS 1 Cabinet, 4 Terra cameras and hardware for Ansborough, Conger, River Rd, Westfield intersection Traffic Operations $24,200.00 TS 1 Cabinet, 4 Terra cameras and hardware for Broadway and Conger intersection Traffic Operations $24,200.00 TS 1 Cabinet, 4 Terra cameras and hardware for Parker and Broadway intersection Traffic Operations $24,200.00 TS 1 Cabinet, 4 Terra cameras and hardware for Vinton and Franklin intersection Waste Management Services $4,622.00 Boiler repairs Waste Management Services $4,034.00 Purchase sampler pumps Ayes: Three. Motion carried. Mr. Schmitt voted Nay for the two information service requests. Moved by Cole, seconded by Hart that project budget for the Brown University/Haiti Exhibit project being funded by Brown University in the amount of $10,000.00—Submitted by Cammie Scully, Director of Cultural and Arts, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that increase of several Line Items on file in the City Clerk's office in the amount of $440,000.00—Submitted by Mark Rice, Superintendent of Central Garage, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that increase of Line Item 3350 (Secure Our Schools) and Line Item 1393 (Secure Our Schools) in the amount of $85,830.00—Submitted by Dave Mohlis, Police Captain, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated April 18, 2011, pp. 1-84, in the amount of $1,674,629.66, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (; / 0 / i // S' FY BUDGETED o(i&`50,G0 EXPENDED YTD i J 21/2, 6/ THIS REQUEST 6 (l3 0 6f LEFT AFTER THIS REQUEST ;/ C(, DATE );') < f-/G% 20// Ori. inal - Clerk/Finance Co - be. artment NAME(S) AND POSITION(S): Investigator Joe Saunders DATE: April 15, 2011 NAME OF CLASS / MEETING: Critical Infrastructure & Key Resource Protection Assistance Program (CAPTAP) training DESTINATION: Oc5 DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 9, 2001 RETURN DATE: May 11, 2011 DATE(S) OF MEETING: May 9-11, 2011 PURPOSE OF TRAVEL: This three-day training provides the knowledge and skills necessary to conduct vulnerability assessments designed to protect critical infrastructure and key resources. This course explains how protective measures can be applied to detect and deter potential threats to Critical Infrastructure and Key Resources (CIKR), as well as the fundamentals for detecting surveillance activity. Skills discussed include vulnerability assessments, target hardening strategies and methodologies for conducting assessments including the use of Automated Critical Asset Management System. The Training has been approved through the Iowa Homeland Security and funding will be reimbursed through the LETPP Homeland Security Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $188.04 LODGING TAXI $105.00 MEALS PARKING Free REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 343.04 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN5 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY LCI I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance ;<.;737* I34(i Yir1 /7 /2 dL %G'/< g3 f 'cJ `I / I Copy - Department NAME(S) AND POSITION(S): Bob Osgood, Chief Plumbing Inspector DATE: 4/15/11 NAME OF CLASS / MEETING: Continuing Education — Plumbing Code DESTINATION: Waterloo DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/16/11 RETURN DATE: 4/16/11 DATE(S) OF MEETING: 4/16/11 PURPOSE OF TRAVEL/TRAINING: Continuing Education — 6 hrs WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 120.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 120.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-22-5100-1346 YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DARTMENT DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY.L / BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1345 /5UC%,cU 3 167 g ( Oz) (r/,, 5 G ?mil `I /I Copy - De.. rtment NAME(S) AND POSITION(S): Sgt Brian Hoelscher & Officer Shawn Bram DATE: April 15,2011 NAME OF CLASS / MEETING: Transport Bomb Squad Incendiary Devices DESTINATION: Omni Explosives Marion, Arkansas DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 24,2011 RETURN DATE: May 25, 2011 DATE(S) OF MEETING: May 24 and 25,2011 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Sgt Brian Hoelscher and Officer Shawn Bram, members of the Waterloo Police Department Bomb Squad to Marion, Arkansas to on May 24-25, 2011 to transport incendiary devices and equipment back to Waterloo. The cost for the Officers to travel to Arkansas to transport this equipment back to Waterloo is $1000.00 cheaper than to have it shipped to us by a private company. This equipment is necessary material needed by the Bomb Unit to properly dispose of incendiary devices located by the Waterloo Police Department. The Officers will travel to the pick up location, spend the night and return with the equipment the next day. Cost is for meals, fuel and lodging. The total cost of this travel will not exceed $491.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $125.00 LODGING $166.00 MEALS REGISTRATION $200.00 MILEAGEIFUEL TOTAL FOR ALL: $ 491.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010-11-1100-1345 YES YES xx GRANT REIMBURSABLE NO xx REQUIRED CERTIFICATION NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 17-0 I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR (--{ 1 9"-- ) DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FYv^�1f/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 010-11-1100-1346 L%% 4.70 ci %i 7b /X' 7-6 l I Copy - Department NAME(S) AND POSITION(S): Officer Michael Girsch & Officer Darin Rulapaugh DATE: April 13th, 2011 NAME OF CLASS / MEETING: Glock Armorer School DESTINATION: Bir/ngfafr,-!ewe DEPARTURE POINT g ndore, IF NOT WATERLOO: DEPARTURE DATE: May 10th, 2011 RETURN DATE: May 10th, 2011 DATE(S) OF MEETING: May 10th, 2011 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer's Michael Girsch and Darin Rulapaugh to a G/ock Armorer course on May 10th, 2011, in Bettendorf, Iowa. Both Officer M. Girsch and Officer Rulapaugh are firearms instructors for the Waterloo Police Department. The Waterloo Police Department utilizes it's firearms instructors to be armorer's to maintain and repair our duty weapons. This one -day course will certify the officers to repair and maintain the G/ock firearms that the Officers from the Waterloo Police Department carry as their duty weapons. The cost of registration is $195.00 per officer and would require lunch and a city vehicle to travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $00.00 LODGING $30.00 MEALS $195.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 470.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-11-1100-1346 YES YES xx GRANT REIMBURSABLE NO xx REQUIRED CERTIFICATION NO TOTAL: $ 235.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: April 25, 2011 Prepared: April 20, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Request for authorization to seek bid for one compact pickup truck to support the Storm Water Management Program Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: NA Summary Statement: Request authorization to seek bids for one (1) compact pickup truck to support the Storm Water Management Program. Expenditure Required: Estimate $18,300 Source of Funds: Storm Water Management Funds Policy Issue: NA Alternative: NA Background Information: This vehicle is in support of the newly adopted Storm Water Management Program. CITY OF WATERLOO Committee Communication Finance Committee Meeting: April 25, 2011 Prepared: April 18, 2011 Dept. Head Signature: # of Attachments: it(9•5 (9z i( SUBJECT: Request authorization to seek bids for one (1) trailer mounted Crack -Sealer with Heated Hose wand for the Street Department Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: Summary Statement: This purchase will allow street department to pro -actively treat cracks as they develop on our streets, reducing the amount of moisture penetration, thus improving the overall condition and life extension of streets. Expenditure Required: Est $45,000 Source of Funds: GO Bond Proceeds Policy Issue Alternative Background Information: This is a process that has been done in previous years with older equipment. Today's equipment with the heated wand technology will allow the pre -purchase and storage of material, thus allowing application earlier in the spring and well into the fall / winter seasons. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date 4196420l( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 10,696.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Window and door replacement project for Fire Station No 5 Vendor selected for this purchase: Failor Hurley Construction QX Bids or written quotes were taken on this purchase, as follows: Memo sent out on April 4, 2011 to bidders - pre bid meeting on April 11, 2011 only one bid received • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund El Road Use Tax ❑ Sewer 0 Sanitation �x Bonds FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 407-22-1400-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res g gully submj (Project Code) $ 90, " t /5, &'Uc). $ jG6 c 3`-. -I9-11 7/14L4avt: 4i(')1I (Signature Dept. Head or Designee) Date (Sigriature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Fire Stat #5 (Window -Door Repl) (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee L� Approval Date ti512D ti The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural Arts Department to expend $ 3,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase insurance rider to cover transportation of Haitian Art to Brown University and the Rhode Island School of Design for exhibition. This purchase or expenditure is being made because: WCA is working in partnership with these institutions to present an exhibition which features WCA's collection. Brown University will reimburse insurance expenses. Vendor selected for this purchase: PDCM/Chubb n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: PDCM is the City's regular insurance carrier. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund n Road Use Tax n Sewer n Sanitation ElBonds FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: Exhibit 010-26-4265-1350 26-GFT-BRWN (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 9/4' Ignature Dept Head or Designee) Date 2 C"<:_. /eau-. (Signature Finance Dept. Review) Date ./ 5 K:\shared goodies\forms\E •enditure Pre-Authorizationhackemann.xls (Mar 2010) PDCM Insurance PA. Boa 2597 Waterloo, IA 50704 Phone : 319-234-8888 319-234-7702 City of Waterloo 715 Mulberry Waterloo, IA 50703 Itm.0 Elf Date Trn Type Policy e 796529 03/09/11 +EN PROP 35833014 3/9/11-3/11/11 & Return Trip INVOICE# 100018 'ACCOUNT NO. WTCIT-1 CSR JD 04/11/11 POLICY INFORMATION, 35833014 Chubb Group of Ins Co (#35538) PRODUCER' - .. Fraak D. Dowie,JJI BPF:BCI7VE PXPiMATSRN ' 07/01/10 07/01/11 a+wnce n1E on 03/09/11 Description Transit Coverage of Artwork DCM **wig:BA,SE RETURN ONE COPY WITII YOUR REMITTANCE'*"' i°Urlt? $ 3,500.00 invoice Balance; S 3,500.00 El City of Waterloo Expenditure Authorization Request Form 4l25lvt1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ up to $3000.00 plus est. shipping costs of $ n/a to pay for or puchase Design Services from Heidi Fuchtman of Waterloo, Iowa. This purchase or expenditure is being made because: For the creation of a Haitian Art Permanent Collection Catalog for the Waterloo Center for the Arts. ❑ Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: Project is for unique artists services. Contractor was selected based on her design protfolio. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds 1 1 FederaUother grants ❑ Other (specify) Project/Grants Budget This expenditure is to be coded to the following budget 010-26-4265-1350 Exhibit Expanses (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe (Signature ly sujismitted, ept. Hea. or Designee) Date line -item: 26STG-EHA9 & 26STG-OSG (Project Code) r/{;rej $ /K0 S7 $ L r 6a�, (Signature Finance Dept. Review) Date users\shared goodies\forms\Expenditure Authorization(Oct 2004) INDEPENDENT CONTRACTOR AGREEMENT WITH THE WATERLOO CENTER FOR THE ARTS This agreement is entered into this 15 day of March, 2011 by and between the Waterloo Center for the Arts, a department of the City of Waterloo and Heidi Fuchtman an independent contractor (hereafter "Contractor"), collectively referred to as the "Parties." In consideration of the mutual promises hereinafter made, the Parties agree that independent contractor shall provide design services for the completion of the Haitian Art Permanent Collection Catalog for the Center for the Arts to be completed by July 1,2011. In consideration of the Contractor's services, the Center agrees to pay Contractor the sum of $2500.00 Dollars (in two payments of $1500.00 and $1000.00) for the services performed. Schedule payments submitted on: Completion of first stage April 15. 2011 & Completion of final stage July 1, 2011. This Agreement shall not render the Contractor an employee, partner, agent of, or joint venturer with the Center for any purpose; the Contractor is and will remain an independent contractor in his/her relationship with the Center. In accordance therewith: 1) The Contractor shall execute a W-9 form (Request for Taxpayer Identification Number and Certification) at the time of signing this Agreement for purposes of providing the Center with the Contractor's taxpayer identification number and relevant information; 2) On behalf of the Center, the City of Waterloo shall issue an IRS 1099 statement to the Contractor for any sums paid under this Agreement on or before January 31 of the following calendar year; 3) The independent contractor shall be responsible for paying all applicable federal and state taxes and FICA (Social Security and Medicare taxes) incurred while performing services under this Agreement; and 4) The independent contractor shall have no claim against the Center hereunder or otherwise for vacation pay, sick leave, retirement benefits, social security, worker's compensation, health or disability benefits, unemployment insurance benefits, or employee benefits of any kind. In the event the independent contractor is unable to fulfill his/her commitment the Contractor may re -negotiate another contract with the approval of the Center's Executive Director, Cammie Scully. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party hereto, or anyone acting on behalf of any party hereto, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement shall be effective only if it is in writing, signed and dated by all parties hereto. Signatures: Center: The Waterloo Center for the Arts Heidi Fuchtman Signed by Cammie Scully, Executive Director (Center) Signed by Heidi Fuchtman (Independent Contractor) Taxpayer ID No./Social Security No. 225 Commercial Street, Waterloo, IA 50701 Address Address 609 Hammond Avenue , Waterloo IA 50702 Project March 15, 2011 Haitian Art Catalog Waterloo Center for the Arts Haitian Art Permanent Collection Contractor Heidi Fuchtman Graphic Design heidi.fuchtman@gmail.com Cell 319-415-25461 Waterloo, Iowa www.HeidiFuchtman.com Office Hours Tuesdays (9:30-3:00) Wednesdays (9:30-4:00) Thursdays (9:30-3:00) SSN# Project Description Client Waterloo Center for the Arts 319-291-44901 Fax 319-291-4270 225 Commercial Street Waterloo, Iowa 50701 www.waterloocenterforthearts.org Contacts Cammie Scully - Executive Director cammie.scully@waterloo-ia.org Cell 319-290-3370 Kent Shankle - Curator kent.shankle©waterloo-ia.org Cell 319-464-8811 Chawne Paige - Digital Arts Manager chawne.paige@waterloo-ia.org Cell 319-610-4842 Office Hours 1 Monday -Friday (8:00-5:00) The Waterloo Center for the Arts needs a catalog produced representing their Haitian Art Collection. Catalog Specifications Full Color (full -bleed), 8" x 11.5" (Closed), 16" x 11.5" (Spread), 100-148pgs, Perfect bonded Production Schedule Payment Agreement (All deadlines are by the end of the day) Stage 1 Proof #1 (PDF) to WCA: Thursday, March 31 Changes to Heidi: Monday, April 8 Proof #2 (Mockup) to WCA: Thursday, April 13 Delivered to Humanities Iowa by WCA: Friday, April 15 All copy changes & images to Heidi: Wednesday, May 25 Final Stage Proof #3 to WCA: Friday, June 10 Final changes to Heidi: Friday, June 17 Final Proof (#4) to WCA for approval: Friday, June 24 Final approval to Heidi: Wednesday, June 29* To Print: Friday, July 1 Total project costs $2500.00` includes four proofs and print -ready files. Changes to Proof #4 may be billed at $60.00/hr. Partial Payment due with completion of both Proof #1 and Proof #2 in the amount of $1500.00 Final Payment due with the completion of both Proof #3 and Final Proof (#4) in the amount of $1000.00 City Clerk Use Only Finance Committee Approval Date 4/s! vt/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 2400 or less plus est. shipping costs of $ n/a to pay for or purchase Large format Flatbed Scanner for Digital Arts Studio This purchase or expenditure is being made because: Replacement scanner for Digial Art Studio. Vendor selected for this purchase: PCNation.com Q Bids or written quotes were taken on this purchase, as follows: $2168.38 - PCNation.com $2227.00 - Walmart.com $2424.02 - CDWG.com • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund 0 Road Use Tax 0 Sewer 0 Sanitation nBonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: Capital Improvement Funds-408-26-4205-2152 Bonds (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ i 07OrL-'610 $ 6,478.00 Res . {y rr itted, " { j, (Signature slept. Head of esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Authorization(scanner) (Mar 2010) Epson Expression 10000XL- Graphic Arts Flatbed Scanner E10000X... http://www.pcnation.com/optics-gallery/details.asp?affid=808&item=... • SRE SECUCUPF. ¢.m c: Nw PCNation® Celebrating our 15th year! • Optics Gallery • Products • Order Tracking • Support • Search All Departments FREE 3 Day Delivery: On orders over $100 with total shipping weight under 501bs.p L: 0 items - S0.00 • Cameras • Digital Cameras • Memory Cards • Digital Frames • Scanners • Tablets • Accessories • v5deo & Editing • Camcorders • Audio • AV Cables • Projectors • Lenses & Optics • Lens and Filters • Lens Accessories • Binoculars COMING E00 Spotting Scopes • Range Finders Night Ylsion • Lighting • Strobe • Strobe Accessories • Light Control • Continuous • Meters & Accessories • Accessories • Studio Equipment • Backgrounds • Triiv s • Studio Stands and Grip • Bags and Cases • Location Equipment Epson Expression 10000XL- Graphic Arts Flatbed Scanner - E10000XL-GA USB, FueWm 0001917 (4 r s) 1 PCNa: E04026 I Mfg#: E10000XL-GA Condition: New and Factory Sealed Weight: 44 lbs. • Product Details • Comparables • Accessories • Reviews rel Retail Price: S2,499.99 t Prl 52408•38 You Saw: $331.61 (13%) aOChatnm: In stock Usually Ships: Within 1 Business Day Fright Preview. 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Item Description Epson Expression E10000XL-GA Graphic Arts Flatbed Scanner • Image Sensor:CCD • Ports:1 x USB 2.0 USB • 1 x FireWire • Dimensions:6.2' Height x 25.8" Width x 18" Depth • Scan Resolution:2400 x 4800 dpi Hardware / 12800 x 12800 dpi Interpolated / 2400 dpi Optical • Standard Warranty:1 Year Limited - U.S. and Canada • Bit Depth:48 bit Color / 16 bit Grayscale • Weight:28.7 lb Approximate • Media Type:Plain Paper • Product Type:Flatbed Scanner • Media Size:12.2" x 17.2" Specifications 4111Apcvcrid by eliki Content Solution* General Type: Flatbed scanner - desktop Depth: 18 in Height: 6.2 In Weight: 28.7 Ibs Width: 25.8 in Software / System Requirements Software Included: OS Required: MonacoEZcolor, ABBW FlneReader Sprint, Adobe Photoshop Elements 2.0, EPSON Scan Microsoft Windows 98 Second Edition, Microsoft Windows Millennium Edition, Microsoft Windows XP Home Edition, Apple MacOS 9.1 or later, Microsoft Windows 2000 Professional / XP Professional, Apple MacOS X 10.2.x, Apple MacOS X 10.2.7 or later, Apple MacOS X 10.3.x Power Power Device: Power supply - internal Voltage Required: AC 120/230 V ( 50/60 Hz ) Expansion / Connectivity Interfaces: 1 x Hi -Speed USB 1 1 x IEEE 1394 (FireWire) Environmental Parameters Min Operating Temperature: 41 °F Max Operating Temperature: 95 °F Humidity Range Operating: 10 - 80% Manufacturer Warranty Service & Support: 1 year warranty Service & Support Details: Limited warranty - 1 year Scanner Input Type: Color Color Depth: 48-bit color Color Depth (External): 24-bit (16.7 million colors) Optical Resolution: 2400 dpi x 4800 dpi Interpolated Resolution: 12800 dpi x 12800 dpi 1 of2 4/21/2011 1:41 PM Walmart.con3: Epson Expression E10000X-GA Graphic Arts Flatbed... http://www.walmart.com/ip/Epson-Expression-E10000XL-GA-Graph. Scan Element Type: CCD Scanner Speed Details: 5.3 ms/Iine - greyscale - 2400 dpi ; 16 ms/line - color - 2400 dpl Media Handling Max Document Size: 12.2 in x 17.2 in More Information Model No.: E10000XL-GA Shipping Weight (in pounds): 43.55 Product in Indies (L x W x H): 30.25 x 24.0 x 11.0 Assembled in Country of Origin: Imported Origin of Components: Imported Pricing Policy About Our Prices We strive to provide you with the lowest prices possible on Walmart.com as well as in our stores. However, sometimes a price online does not match the price in a store. Walmart.mm's prices may be either higher or lower than local store prices. Prices may also vary between stores. Our local stores do not honor Walmart.mm pricing or competitor advertisements from outside of a store's local trade territory. 2 of 2 4/21/2011 1:41PM CDW Shopping Cart http://www.cdwg.com/shop/carddefaultaspx?printable=1 800.808.4239 Quantity Product COW 1 Epson Eesression 10000XL Color Flatbed Scanner Graphic 661175 I Ms Modal Contract Nan,.: Iowa Educators Corporation !A) NEED HELP? PI Availability Price In Stock $2,424.02 Sub -Total Eat Price $2,424.02 $2,424.02 1 of 1 4/21/2011 1:34 PM City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only ff Finance Committe Approval Date Vein U The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Info. Services Department to expend $ 8,932.44 plus est. shipping costs of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: New finance system WEB server Vendor selected for this purchase: Dell Computer QX Bids or written quotes were taken on this purchase, as follows: Dell - $8932.44 HP - $10,119.67 + shipping ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resectfully submitted, ---` y- rP—I( F) ,r /'1>/ (signature Dept. Head or Designee) Date '(Sighature Finance Dept. Review) Date (Project Code) $ 68,000.00 $ 30,255.34� K:\shared goodies \forms\4-11 C (Mar 2010) Print Summary Dell PowerEdge R710 Price $13,534.00 Instant Savings S4.601.56 Price $8,932.44 fgr.Preliminary Ship Date: 4/27/2011 My Selections All Options • Dell PowerEdge R710 Date 4/19/2011 2:50:39 PM Central Standard Time Catalog Number 84 Retail rc1158091 Catalog Number / Description Product Code Qty SKU Id PowerEdge R710: R7108W 1 [224-8461] 1 Chassis for Up to 8, 2.5-Inch Hard Drives SHIP: SHIPGRP 1 [330-4124] 2 PowerEdge R710 Shipping Processor: Intel® Xeon® X5680, 3.33Ghz, 12M Cache,Turbo, X5680 1 [317-4104] 6 HT, 1333MHz Max Mem Installation Services: 900-9997 1 NOINSTL 32 No Installation [ ] Memory: 24GB Memory (6x4GB), 1333MHz Dual Ranked 24GDR20 1 [317-7299] 3 RDIMMs for 2 Processors, Optimized Additional Processor. [317-1213][317- Intel® Xeon® X5680, 3.33Ghz, 12M Cache,Turbo, 2X5680 1 4116] 7 HT, 1333MHz Max Mem Operating System: Windows Server®2008SP2,ENTx64, Inc! Hyper- WS8ENTX 1 [421-1073] 11 Vim ,10 CALs,w/2008R2 Lic Hard Drive Configuration: MSR1 R10 1 [341-8705] 27 RAID 1/RAID 10 for H700 or PERC 6/i Controllers Internal Controller: PERC H700 Integrated RAID Controller, 512MB H700X8 1 [342-0648] 9 Cache, x8 Hard Drives: 146GB 15K RPM Serial -Attach SCSI 6Gbps 2.5in 146A156 6 [342-0427] 1209 Hotplug Hard Drive Power Supply: RDPSUHO 1 [330-3475] 36 High Output Power Supply, Redundant, 870W Power Cords: NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 125V10F 1 [310-8509] 106 10 Feet (3m), Power Cord Power Cords: 2125V10 1 106 2x 10 feet (3m) Power Cords, 125 volt 15 AMP [310-8509][310- NEMA 5-15P to C13 Wall Plug Embedded Management: iDRAC6 Express IDRCEX Client Access Licenses: 15-pack of Windows® Server 2008 User CALs 15CALU (Standard or Enterprise) Rails: ReadyRailsTM Sliding Rails With Cable Management Arm Bezel: Bezel Internal Optical Drive: DVD ROM, SATA, Internal System Documentation: Electronic System Doc, OpenManage DVD Kit with EDOCSD Dell Management Console RRCMA BEZEL 1st Hard Drive: HD Multi -Select Power Cords: No Additional Power Cords Feature Upgrades for Embedded NIC Ports: Dual Two -Port Embedded Broadcom® NetXtreme II 5709 Gigabit Ethernet NIC BIOS Setting: Performance BIOS Setting Riser Card: Riser with 2 PCIe x8 + 2 PCIe x4 Slot DVD HDMULTI NOPWRCD OBNIC HPBIOS PCIEX8 Hardware Support Services: 3Yr Basic Hardware Warranty Repair. 5x10 HW- U3OS Only, 5x10 NBD Onsite 8509] 1 [467-8649] 14 1 [420-8373][420- 148 8373][420-8373] 1 [330-3477] 28 1 [313-7517] 17 1 [313-9092] 16 1 [330-3485][330- 21 5280] 1 [341-4158] 8 1 [310-9057] 38 1 [430-1764] 5 1 [330-3492] 10 [320-7886] 18 [992-8062][993- 2100][993-8447] [993-8458][993- 8459][994-4019] 29 ffiAPrint © 2011 Dell For customers of the 50 United States and the District of Columbia only. Site Terms 1 Terms of Sale 1 Privacy 1 Feedback snFG04 » Product overview Public Sector home > Servers > Confiqurable - HP ProLiant DL Series > Confiqurable - HP ProLiant DL360 G7 > HP ProLiant DL360 G7 High Performance Server Servers HP ProLiant DL360 G7 High Performance Server System price: $10,119.67 From: $4,342.70 » Business lease cost /month$28,797.85 » Shipping and tax details Current selection: IA - STATE OF IOWA (WSCA/NASPO) Customize your configuration: Product HP ProLiant DL360 G7 High Performance Server Add To Cart v, Processor 2 Six -Core Intel® Xeon® Processors X5650 (2.66GHz, 12M L3 Cache, 95 Watts, DDR3-1333, HT, Turbo 2/2/3/3) Memory for 1st processor Mixing of PC3-10600"E" memory with PC3-10600"R" or PC3-8500"R" memory is NOT allowed. PC3L memory is only allowed with 5600 processors. 2GB required on this configuration HP 12GB PC3-10600E 3x4GB 2Rank Memory [500672-12G] Q Memory for 2nd processor Mixing of PC3-10600"E" memory with PC3-10600"R" or PC3-8500"R" memory is NOT allowed. PC3L memory is only allowed with 5600 processors. 2GB required on this configuration HP 12GB PC3-10600E 6x2GB 2Rank Memory [500670-12G] Advanced memory settings Mirroring is supported with even number of kits only No Item Selected H Microsoft Windows Operating Systems One operating system allowed per server. RAID is required if a Smart Array controller (embedded or in a slot) is present and a pre -installed operating system is selected Microsoft® Windows® Server 2008 R2 OS Enterprise Edition 10 CAL Not Pre -installed Software [589255-B21] Q Microsoft Applications No Item Selected RedHat Linux Operating Systems One operating system allowed per server No Item Selected n VMware Operating Systems One operating system allowed per server. Please review product information before ordering vSphere software No Item Selected Storage controller HP P410i/1GB Flash Backed Cache (SAS Array Controller) HP Smart Array Advance Pack HP Smart Array Advanced Pack including 1yr 24x7 Technical Support and Updates Single Server License [516471-B21] Drive cage HP 8-Bay Small Form Factor Drive Cage 1st hard drive 0 n HP 146GB 6G Hot Plug 2.5 SAS Dual Port 15,000 rpm Hard Drive [512547-B21] 2nd hard drive HP 146GB 6G Hot Plug 2.5 SAS Dual Port 15,000 rpm Hard Drive [512547-B21] 3rd hard drive HP 146GB 6G Hot Plug 2.5 SAS Dual Port 15,000 rpm Hard Drive [512547-B21] 4th hard drive HP 146GB 6G Hot Plug 2.5 SAS Dual Port 15,000 rpm Hard Drive [512547-B21] 5th hard drive HP 146GB 6G Hot Plug 2.5 SAS Dual Port 15,000 rpm Hard Drive [512547-B21] 6th hard drive HP 146GB 6G Hot Plug 2.5 SAS Dual Port 15,000 rpm Hard Drive [512547-821] 7th hard drive No Item Selected 8th hard drive No Item Selected n H n n 0 RAID setting Requires specific number of matching hard drives. Embedded P410i/ZM (SAS Array Controller) supports RAID 0 and 1 unless any controller upgrade is selected, then all levels are supported RAID 1 drive set (requires matching 2 hard drives) [339778-B21] n Logical drive setting Logical drive setting requires a RAID Setting selection No Item Selected n Network card 2 Embedded HP NC382i Dual Port Multifunction Gigabit Server Adapters (4-Ports) PCI express card No Item Selected Riser card PCI-X RISER Card [518824-B21 ] Q n Power supply It is highly recommended to run the HP Power Advisor to determine the right size power supply for your configuration Click Here 2 HP 460W CS HE Hot -Plug Power Supplies Power cord 2 HP 1.83m 10A C13-UL US Power Cords [AF556A-XX2] Flash media kit No Item Selected Security accessories No Item Selected n El n HP ProLiant Foundation Pack This product no longer comes standard. Customer should purchase one per customer site HP ProLiant Foundation Pack Single Release Factory Integrated Software [ 534516-B21] [Add $0.73] HP Insight Software - installed Below the Recommended accessories line, see electronic products available for HP Insight Software HP Insight Control including 1yr 24x7 Support ProLiant MUDL-bundle Electronic License Server management Integrated Lights Out 3 (ILO 3) Management Warranty HP Standard Limited Warranty - 3 Years Parts and on -site Labor, Next Business Day Recommended supplies and accessories Any hardware options below will not be factory installed Service, support and upgrades »Learn more about Care Pack service. No Item Selected Installation service No Item Selected Backup & recovery services No Item Selected Software services No Item Selected HP StorageWorks external tape backup options No Item Selected HP StorageWorks tape autoloaders No Item Selected 0 HP StorageWorks disk enclosures (for additional storage capacity) Note: You must add a Smart Array Controller to the server to attach a JBOD No Item Selected H H HP Insight Software HP Insight Control for Linux including 1 yr 24x7 Support MUDL Bundle 1-Server License - Electronic [ TC203AAE] [Add $254.77] Additional Microsoft Client Access Licenses For information about client license packs Click Here Microsoft SQL Server 2008 R2 Standard 5 User CAL License [625461-B21] HP Rack UPS No Item Selected HP Rack UPS ERM No Item Selected HP RackMount Keyboard Monitor No Item Selected » Product overview » return to original page Privacy statement El System price: $10,119.67 From: $4,342.70 » Business lease cost /month$28,797.85 » Shipping and tax details El Add To Cart, I Limited warranty statement Using this site means you accept its terms 02011 Hewlett-Packard Development Company, L.P. a Feedback to Government and Education City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee� Approval Date 40/24 (' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,370.00 plus est. shipping costs of $ to pay for or purchase male and female lifeguard suits for 2011 pool staff. This purchase or expenditure is being made because: to outift all lifeguards at Byrnes and Gates Pool in a consistent and matching uniform. Vendor selected for this purchase: Recreoncis (Lousville, Kentucky) ❑X Bids or written quotes were taken on this purchase, as follows: Recreonics (Louisville, Kentucky) 1,364.56 Adolph Kiefer (Zion, Illinois) 1,636.56 Sportwide (Calinville, Illinois) 1,731.60 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1579 UNIFORMS (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 1,525.00✓ $ 1,371.00 37 i /, /./ /,i _ l.a J?.Ca (Signature De Head or Designee Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committef{-/�, Approval Date `( l( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,500.00 plus est. shipping costs of $ to pay for or purchase steel material for footings on eight dugouts, using various funds none over $1,000. This purchase or expenditure is being made because: matierals to build eight dugouts for ball diamonds at Tibbitts and Exchange. Vendor selected for this purchase: Stetsons Waterloo ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Stetsons has the materials on hand. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund X Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) FEMA and BuildaBallpark This expenditure is to be coded to the following budget line -item: 410-37-4202-2178 37SPT-0001 (Fund - Department - Activity - Account Number) (Project Code) 290-37-41f00-1390 FEMA PW 7230 426-37-4202-2178 37SPT-DANE build a ballpark in which the budgeted amount is $ 50,000.00'"/ and the current available balance is Respectfully submitted (Signature De ead or Designee) Date $ 48,933.00/ iibnature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 111 Vl2dl City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,047.60 plus est. shipping costs of $ to pay for or purchase Tiger flail mower to be used for mowing City maintained areas. This purchase or expenditure is being made because: To replace worn out equipment. Vendor selected for this purchase: MidCountry Machinery. E Bids or written quotes were taken on this purchase, as follows: Mid Country Machinery Waterloo IA $8,047.60 John Deere, Serwe Implement, Campbellsport, WI $10,960.00 St. Joseph Equipment, Shakopee MN $10,560.00 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 406-37-4100 2- 13— 409-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 1-623.69 165,000 $ 1623.69 61,352 Respectfully ssuubmitted, ----, (:----/:--i, -i/2-1, 4A , , _., l'Ji,t-,'- i'''Zi-'/E-- `7‘-((i fx:d 1 (Signature pad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Tiger Flail (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4L/ 2151FyvCt{ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,595.56 plus est. shipping costs of $ to pay for or purchase 72" rear discharge mower deck. This purchase or expenditure is being made because: to comply with City ordinance to not blow grass clippings in the street. This will discharge grass clippings to the rear, rather than into the street. Vendor selected for this purchase: John Deere Company n Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Purchase is being made using previously bid State contract pricing through Waterloo Implement. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 406--37--4480 �t(' �7 -e-// , f r (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted,, /7 (Signature Depi(. cad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre -Authorization (Mar 2010) (Project Code) $ 9 t3513:66 /6, 3,-- a)0 $ 13 City Clerk Use Only Finance Committge� Approval Date. LL�� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,000.00 plus est. shipping costs of $ included to pay for or purchase Ballfield lime for Danes Baseball Complex, diamond #3 warning track. This purchase or expenditure is being made because: Leisure Services is working with Build a Ballpark for improvements at Danes Complex. Vendor selected for this purchase: Bryan Rock, Shakopee MN X Bids or written quotes were taken on this purchase, as follows: Bryan Rock Products, Shakopee MN $44.45 per ton Dakota Transport, Inc. MN $47.00 per ton n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer El nBonds n Federal/other grants n Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 410-37-4202-2178 37SPT-DANE (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 50,000.00 $ 48,933.00 v- (Signature Dept.'H d or Designee) Date (Signature Finance Dept. Review) -. !/1 Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee rr Approval Date a5 ( o u City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,000.00 plus est. shipping costs of $ 590.00 to pay for or purchase Four benches for Veterans Hall. Benches will match the River Loop design. This purchase or expenditure is being made because: three new benches and one replacement bench along the walk at Veteran Hall, Soldier and Sailors Park.*Park general budget will be reimbursed $3,000 for these benches.* Vendor selected for this purchase: Landscape/Forms, Kalamazoo MI n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Landscape Forms, MI $1,470 each plus $590 shipping. This is the only supplier available to match the River Loop design for benches. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nx General Fund n Road Use Tax ❑ Sewer n Sanitation Ox Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1567 410-37-4105-2168' 371MP-0013 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ` t�J1.( (i, l,b Z1PV_ l -;20 ).." 1 / (Signature De . Head or Designee) Date .(Si nature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre -Authorization (Mar 2010) $ 5000 f 80,000 $ 2,1097 75,588 ✓ City Clerk Use Only Finance Committee j Approval Date 4`o� I� t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,162.81 plus est. shipping costs of $ 0.00 to pay for or purchase liability insurance for board members and members of the Tri-County Drug Enforcement Task Force. This purchase or expenditure is being made because: insurance that covers the members of the board and enforcement officers for the Tri-County Drug Task Force. This is a renewal of our liability insurance policy. Vendor selected for this purchase: PDCM Insurance n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: PDCM Insurance is the City of Waterloo insurance carrier. This is a renewal. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund n Road Use Tax ❑ Sewer 0 Sanitation nBonds 0 Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 Tri-Co For (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re,j ectfully submittd, 00g7 7%'uC'li,ce!z- 4>/u4 (Signs re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) (Project Code) $ City Clerk Use Only Finance ( Committee '4%7 / Approval Date t t City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 1,946.00 Metering pump plus ext. shipping cost of $. 0.00 Departmant to expend to pay for or purchase This purchase or expenditure is being made because: METERING PUMP FOR FERROUS CHLORIDE AT THE CON-AGRI SITE Bids or written quotes were taken ott`this purchase, as follows Bids or quotes were not taken on this purchase because: This is the same type of pump we are,using at the plant to pump ferrous. Diaphragm metering pump 2DZE4 Grainger. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: nFederauothergrants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitted, $ 280,000.00 (Si 'nature Dept. Head Or Designee) Date (Signature Finance Dept. Review) ;20/7 Date Chemical Pump - Pumps - Grainger Industrial Supply Page 1 of 3 GRnnvGEz. Products You Searched For product categories: Pumps product categories: Chemical Resources Search within these results Home I Sign In I Your Account 1 Register Catalog 402 Services Find a Branch Worldwide Repair Parts Chemical - 180 products found ® Show 16 • products per page • Sort by: Top Sellers gati Narrow Your Search By - Product Categories Chemical Metering Pumps (97) Chemical Transfer Magnetic Drive Pumps (56) Chemical Metering Pump Accessories (16) Chemical Metering Pump Repair Parts (8) Chemical Metering Pump Systems (3) • Brand PULSAFEEDER (65) FINISH THOMPSON (39) STENNER (30) LITTLE GIANT (17) CHEM-TECH XPV (12) MEC-O-MATIC (12) CONTROL COMPANY (5) Shop Items By Online Catalog (41) New Items (28) Price $1$25 (1) $25-$50 (1) $50$100 (6) $100-$200(10) $200-$300 (25) $300-$400 (22) $400$500 (20) $500$1000 (28) $1000$2500 (47) $2500-$5000 (19) More than $5000(1) (• >v - i7(i1,4- /=EL Pk"kir .c- Seiect Items ............... n ly..ra4. ._................._.......... Se .._..a..rch..... Change Display ! ':::.: t I Grainger Item # and Description Diaphragm Metering Pump,1987.2GPD,150PSI Item # 20ZF4 Diaphragm Metering Pump, Motor Driven, Max Flow 1987 GPO, Min Flow Rate 198 GPD, Max Strokes per Minute 223, Max Pressure 150 PSI, Max Viscosity 1000 CPS More Info Diaphragm Metering Pump,960 GPD,150 PSI Item # 2DZE8 Diaphragm Metering Pump, Motor Driven, Max Flow 960 GPD, Min Flow Rate 96 GPD, Max Strokes per Minute 117, Max Pressure 150 PSI, Max Viscosity 1000 CPS About Us Orid Compliance; Hrand & & Notes i Model ir. 110 Items in Order Form I Contact Us I !I Help Today's Features Site Features Showing 6 -10 of 12 pages Prey<; 5 7 8 9 10 I >Next Go to page: Cetaloa:Avaiiabili; Strip Price Page #; > Ouanlityi. PULSAFEEDER 3862 Usually ships 1 $2,321.00 DC4D2FP From mfr. w/in 6 bus. days Add to Personal List Quantity 1 = 'AddlifOrder` PULSAFEEDER 3862 Usually ships 1 $2,321.00 DC4B2FP From mfr. w/in 6 bus. days Morainfo---- Add to Personal List Quantity 1 Diaphragm Metering Pump,336 GPD,150 PSI Item # 2DZE4 Diaphragm Metering Pump, Motor Driven, Max Flow 336 GPD, Min Flow Rate 33.6 GPD, Max Strokes per Minute 88, Max Pressure 150 PSI, Max Viscosity 1000 CPS PULSAFEEDER 3862 Usually ships 1 $1,946.00 From mfr. wlin 6 bus. days DC2B2FP More Info Metering Pump, 5 GPD, 100 PSI Item # 4NA17 Penstaltic Metering Pump, Max Feed Rate 5 GPO, Max Pressure 100 PSI, Suction Lift 25 Ft, Turn Down Ratio 20:1, Volts 115, Output Control 4 Button Keypad More Info Metering Pump,9 GPD, 100 PSI Item # 3HHF2 Peristaltic Metering Pump, High Pressure, Max. Flow 9 GPD, Max. Pressure 100 PSI, Max. Viscosity 300 CPS, Voltage 115, Motor HP 1/6. Self -Priming More Info Metering Pump,7 GPD, 100 PSI Item # 3HHF1 Peristaltic Metering Pump, High Pressure, Max. Flow 7 GPD, Max. Pressure 100 PSI, Max. Viscosity 300 CPS, Voltage 115, Motor Add to Personal List Quantity 1 STENNER 3863 Usually ships 1 $778.00 SVP1H1A1S2G1 1-3 Days Add to Personal List Quantity 1 "M xtddio4ordcr: CHEM-TECH 3863 Usually ships 1 $458.75 XPV 1-3 Days XP009LANXGI9 Add to Personal List Quantity 1 CHEM-TECH XPV XPOO7LANXG19 AUd to'0ider. 3863 Usually ships 1 $458.75 1-3 Days httn://www.erain ger.com/Grain er/chemi A1/nin-ring/ern+o1r10/1\1_a cpfMn_ 117 L1/A/')!11 1 City Clerk Use Only Finance Committee Approval Date ItIPJ lPO �( City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 23,679.00 plus ext. shipping cost of $ 700.00 to pay for or purchase Carts for sanitation This purchase or expenditure is being nude because: Replace broke and damage carts also new accounts. Bids or written quotes were taken' on this purr'chase, as follows Bids or quotes were not taken on this purchase because: Mid -Iowa is the company we currently purchase carts from. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: I 'Road Use Tax: Sewer: X Sanitation: nBonds: ❑Federal/other grants: Other(specify): This expenditure is to be coded to the "following budget line -item: 57.5/15/5400/1596 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully subitted, $ . 80, 000. 00 S"O D O-1" I 05,0(2 $ 2,683.00 y (.;06 Z 1(;k3 Dept. Head Or Designee) .' • Date (Signature P • 9 ) (Signature Finance Dept. Review) Date Mid -Iowa Solid Waste Co. Inc WA5105 NW Beaver Drive /•� Johnston, IA 515-276-3352 Fax 515-276-2976 Toll Free 800-733-8731 Helping you clean your Planet since 1975 SOLID W •EEO ENT CO, INC. Quote To: City of Waterloo Keith Kearns Waste MGMT SVCS Waterloo IA 50702 Ship To: City of Waterloo Keith Kearns Waste MGMT SVCS Waterloo IA 50702 QUOTE Quote # DLMQ1025 Date 04/19/11 Sales Rep. Dave Madole This Quote good for 30 days Qty We are pleased to propose the following for your consideration Description 165 64 Gal Cart Olympia green no hot stamp 144 96 Gal Cart Olympia green no hot stamp 165 96 Gal Yard Waste Cart Med Blue W/Black Lid no hot stamp Note: Above prices do not include sales tax. "At Your Disposal", Dave Madole Unit Price] I Ext. Price] $45.75 $7,548.75 $51.00 $7,344.00 $53.25 $8,786.25 SubTotal $23,679.00 Sales Tax $0.00 Shipping $700.00 Total $24,379.00 CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO T/ i qa. City Clerk Use Only Finance Committee .y� Approval Date 4l) `// O it Project Name (from page one) Traffic Safety Improvements at Six High Hazard Locations Department No. project will be budgeted under 17 Activity No. project will be budgeted under 2tr 1/ 1P 1 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds State TSIP Grant EXPENDITURES: To be assigned by the Finance Dept. Project No. / "7 Tje- F Subproject No. r1c267 (Each column should only include amounts by fund) Fund: Fund: Fund: 290 Total $ 71,000.071,000.00 TOTALS $ 71,000.00 $ $ $ $ 71,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc ((Signature Dept. Hhad) 71,000.00 $ 71,000.00 TOTALS $ 71,000.00 $ $ $ $ 71,000.00 Date (Signature Finance Dept. Review) Date Kr\shared goodies \forms\Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Traffic Safety Improvements at Six High Hazard Locations City Contract No. Project Manager Project Budget Total n/a Sandie Greco $ 71,000.00 1. How will this project be funded? A. Federal Grant Yes 11 No Grant Name CFDA # B. State Grant Yes X No Grant Name TSIP C. City Match Source of Funding D. Other Entities Yes No Name n/a To be assigned by the Finance Dept Project No /��J /a Subproject No. (r % Paid by federal grant n/a Grant Agreement Number n/a % Paid by state grant 100.00% -Tsf-8iSS(7).4) Grant Agreement Number 2012-TS-002 0 % Paid by City 0.00% % Paid by other entity n/a 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Low cost high impact traffic safety improvements will be implemented at Bluff Street signalized intersections W6th - Park, San Marnan and Shoppers Boulevard, , University Avenue and Ansborough Avenue, US 63 and US 218 off ramp, and W. Park Avenue and Commercial Street. Done None Yes No ❑ ❑X 0 CI ❑ ❑X ❑ ❑ Page 2 must be attached and signed. K \shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO 77ie-ice9/ City Clerk Use Only Finance Committee Approval Date �1v2`J�2 d tl Project Name (from page one) University Avenue and U.S. 63 Traffic Safety Improvements Department No. project will be budgeted under 17 Activity No. project will be budgeted under 71'4,/ REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted To be assigned by the Financ Project No. Subproject No. (Each column should only include amounts by fund) Fund: Fund: 290 41 o Total $ 3750 Sale of Bonds J 16,000.00 16,000.00 State TSIP Grant 63,000.00 63,000.00 EXPENDITURES: TOTALS $ 63,000.00 $ 16,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 63,000.00 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc $ 16,000.00 $ $ 79,000.00 $ 16, 000.00 63, 000.00 TOTALS $ 63,000.00 $ 16,000.00 $ $ $ 79,000.00 , lw 9 / /r n✓ h ^ t , Y irt_ll t1i l t �l / j // / i ���.�!%�r �..�1.yi,- �f ��'// ((Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name University Avenue and U.S. 63 Traffic Safety Improvements City Contract No. Project Manager Project Budget Total n/a Sandie Greco $ 79,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes X No Grant Name TSIP C. City Match Source of Funding D. Other Entities Yes 1 1 No Name n/a Go J3orids - enJ l n ee ri'rt G To be assigned by the Finansf Dept Project No. Subproject No. 672` % Paid by federal grant n/a Grant Agreement Number n/a GOh S1Yk Gi1011 Casts % Paid by state grant 100.00% Grant Agreement Number 2011-TS-0# es=TSF- r/S-CO?$) 0 % Paid by City /00.00% ehg,neere`ng % Paid by other entity n/a 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None Yes No El El El El ❑ ❑X 0 El ❑ ❑ 6. Include a brief description of the project in the space below: (REQUIRED) A TSIP grant covers construction cost of improving traffic safety situation at the intersection of US 63 and University Avenue. Geometric design and signalizations will be enhanced to achieve improved safety. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO If so, date approvef�Q iI City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 01 6920 3111 Hotel Motel Tax 01HMTWCVB 69,500.00' 010 01 6920 1393 Subsidies 01HMTWCVB 69,500.00 010 01 6650 3111 Hotel Motel Tax 28,000.00 010 01 6650 1393 Subsidies 52,000.00 010 01 6650 3000 Cash 24,000.00 010 01 6660 3111 Hotel Motel Tax 14,000.00 010 01 6660 1393 Subsidies 33,800.00 010 01 6660 3000 Cash 19,800.00 TOTAL $155,300.00 TOTAL $155,300.00 This amendment is being requested because: 1.) hotel -motel tax revenues are expected to be higher than originally budgeted and therefore, the 50% we pay to the CVB needs to be increased. 2.) several hotel -motel tax grants awarded in prior years were not paid out until the current year (FY11). 3.) hotel -motel discretionary awards higher than orginally budgeted as well as some awards from prior years were not paid until FY11. Prior Committee Actions (Dates): a i l f43i/ ���uu'ti��:1 i k;,, (S nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userslshared goodiesVorrns\Budget Amendment FY11_Hotel Motel.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES V NO ►►((ma�yy If so, date approved 12.5t06 N City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 283 13 5450 1351 Advertising 500.00✓283 13 5450 1313 Legal Services 500.00 283 13 5450 1710 Claim & co 619.00 283 13 5450 1313 Legal Services 619.00 283 13 5450 1710 Claim & co 288.001/283 13 5450 1344 Telephone 288.00 283 13 5450 1390 )ther Contractual Sery 19,551.00t/283 13 5450 1371 Bldg & Grounds 19,551.00 283 13 5450 1710 Claim & co 223.80�83 13 5450 1392 Subscriptions 223.80 283 13 5450 1710 Claim & co 2,100.00 283 13 5450 1560 Elderly Exp 2,100.00 283 13 5450 1555 Minor Equip 1,130.59✓283 13 5450 1561 OfficeSupp 1,130.59 283 13 5452 1710 Claim & co 323.62✓283 13 5452 1301 Temp 323.62 283 13 5452 1710 Claim & co 82.1e 383 13 5452 1313 Legal Services 82.18 283 13 5452 1710 Claim & co 1,750.00 2$3 13 5452 1317 Audit 1,750.00 283 13 5452 1710 Claim & co 142.00t/283 13 5452 1344 Telephone 142.00 283 13 5452 1710 Claim & co 500.00 283 13 5452 1392 Subscriptions 500.00 TOTAL This amendment is being requested because: To adjust expenses $27,210.19 TOTAL $27,210.19 Prior Committee Actions (Dates): (Sign ture Dept. Head o esignee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \fors\Budget Amendment 04-12-11 (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY FinanVprenittee approval required? YES NO �f. G If so, date approved: r 12717'0( City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 101 08 6250 3000 Cash 300,000.00 101 08 6250 1795 Rebates 300,000.00 TOTAL $300,000.00 This amendment is being requested because: need to budget for rebate paid to Deer Creek Development that was not previously budgeted. TOTAL $300,000.00 Prior Committee Actions (Dates): (L �v tre kr LI f -f/ .111 L�(Sign ture Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\Iorms\Budget Amendment_TIF.xls (Apr 2003)