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Home My WebLink About04/11/20111. 2. 3. 4. FINANCE COMMITTEE April 11, 2011 5:00 p.m. Council Chambers Roll Ca1I: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of April 4, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Brad Walter; Officer Dave Bovy Police Motorcycle Training Davenport, Iowa April 26- 28, 2011 $580.00 Investigator John DeKoster; Investigator Chris Morley Bloodstain Pattern Evidence Analysis Greeley, Colorado May 3-5, 2011 $1,950.00 Greg Ahlhelm, Plans Examiner Introduction to 2009 International Building Code Madison, Wisconsin May 1-3, 2011 $1,421.48 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/H Expenditure Engineering $5,055.00 Postage for Storm Water Brochures Fire Rescue $2,919.72 Two sets of fire gear Leisure Services $110.00 per unit Portable handicap accessible restrooms Leisure Services $1,636.00 Production of television commercials and airing of commercials for all three municipal golf courses Leisure Services $3,000.00 Two cast iron tree grates Leisure Services $22,148.00 Water blasting and painting of Byrnes Park Waterslide and rain drop water feature Parking Maintenance $1,369.20 + $85.00 42 decorative sleeves to cover parking meter posts Police $4,900.00 Office furniture and remodeling of vacant administration office for additional officer work space Traffic Operations $5,621.00 250-14 gage steel tubing; 50-12 gage steel tubing Waste Management $5,060.00 + Chemical storage tank Services $2,000.00 Waste Management $8,510.00 Grit concentrator Services BUDGET LINE ITEMS TO BE AMENDED 1. Approve the project budget for the Police Dept Law Enforcement Terrorism Grant (LEN 6) in the amount of $68,000.00—Submitted by Daniel Trelka, Director of Safety Services. 2. Approve the project budget for the pass -through of the federal Dept of Energy grant to TechWorks for the Energy Feasibility Study grant in the amount of $50,000.00— Submitted by Michelle Weidner, Chief Financial Officer. 3. Authorization to increase several line items on file in the City Clerk's office in the amount of $409,861.00—Submitted by Nancy Gulick Community Development Coordinator. 4. Authorization to increase several line items on file in the City Clerk's office in the amount of $564,011.00—Submitted by Nancy Gulick, Community Development Coordinator. 5. Authorization to increase several line items on file in the City Clerk's office in the amount of $504,000.00—Submitted by Nancy Gulick Community Development Coordinator. 6. Authorization to increase Line Item 3443 (SW Repr Fee) and Line Item 2164 (Sidewalks) in the amount of $25,000.00—Submitted by Joyce Schroeder, Financial Analyst. 7. Authorization to increase Line Item 3350 (Federal Grants) and Line Item 1760 (Housing Asst) in the amount of $120,000.00—Submitted by Joyce Schroeder, Financial Analyst. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE April 4, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of March 28, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Jordan, Fire Marshal R220: Fire Inspection Principals Emittsburg, Maryland April 30- May 14, 2011 $234.48 Pat Treloar, Chief of Fire Services Spring IAPFC Conference Ames, Iowa April 12- 14, 2011 $170.00 plus tax Suzy Schares, City Clerk; Carol Failor, Deputy City Clerk 2011 Iowa Employment Conference Des Moines, Iowa April 26- 27, 2011 $378.00 Brent Cirksena, Lieutenant; Edward Savage, Officer; Thomas Frein, Officer; Jamie Sullivan, Officer 2011 Midwest Gang Investigators Association: National Gang Conference Dubuque, Iowa May 22- 25, 2011 $2,359.20 Dana Jaeger, UNI Police; Mark Howard, Cedar Falls Police; Matthew Drucker, Black Hawk Sheriff's Office; Nicholas Smith, Black Hawk Sheriff's Office 2011 Midwest Gang Investigators Association: National Gang Conference Dubuque, Iowa May 22- 25, 2011 $2,175.20 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Change Order No. 1 to amend the 140-AS-02-28-11- GO contract to include additional Asbestos Survey for one structure located at 347 California Street at a cost not to exceed $250.00—Submitted by Louis Starks, Contracts and Grants Coordinator, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Fire Rescue $2,190.00 Firehouse support from May 1, 2011 to May 1, 2012 Fire Rescue $1,548.36 Data mobile plan with Verizon for 3 laptops in ambulances Leisure Services $2,100.00 Moving 14 trees out of Gates Golf nursery to the golf course Leisure Services $7,000.00 Replacement of air conditioning unit at Gates Pro Shop lower area Finance Committee April 4, 2011 Page 2 Leisure Services $5,000.00 New fireplace insert for Gates Pro shop Police $21,500.00 Support and monitoring of all police and computer servers for FY2012 Police $5,400.00 Instructor fee for John Giduck instructing terrorism and tactics to LEIN Region 2 along with Emergency Management Region 2 Traffic Operations $1,144.65 Various regulatory signs Waste Management $6,220.00 + Fairbanks pump to replace a pump at Virginia lift station Services $250.00 Waste Management $3,733.00 + Pump parts to rebuild pump for lift station Services $200.00 Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for Leisure Services Forestry Building upgrades in the total amount of $60,000.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for FY2011 MidPort Boulevard Extension — Phase II in the total amount of $462,885.00—Submitted by Eric Thorson, City Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated April 4, 2011, pp. 1-63, in the amount of $973,054.58, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the payment to Schmitt Telecom. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:09 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY;)4 it BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-11-1100-1346 / Ff 5/ ESL'.c0 aiJ`% %a4fy (.r261ll Copy - Department NAME(S) AND POSITION(S): Officer Brad Walter & Officer Dave Bovy DATE: April4th, 2011 NAME OF CLASS / MEETING: Police Motorcycle Training DESTINATION: Davenport. Police Department Davenport, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 26th , 2011 RETURN DATE: April28th, 2011 DATE(S) OF MEETING: April 27th to 28th, 2011 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Officer Dave Bovy and Brad Walter to a two day motorcycle training session at the Davenport & Moline Police Department's on April 27-28th, 2011. Officer Bovy and Walter are members of the traffic unit and are assigned to ride the Waterloo Police Department's motorcycles during the warmer months. This training will refresh the officers in basic operation techniques as well as advised maneuvers that they will encounter while riding the motorcycles. The cost of registration is free but will require the officers to travel to the Davenport/ Moline area. The cost will include fuel, lodging, and meals. The Officer will ride the motorcycles to the training but may have to trailer the motorcycles to the training in the event of bad weather. A city vehicle will then be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 00.00 METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $250.00 LODGING ig0 MEALS $0.00 REGISTRATION $150.00 MILEAGE/FUEL TOTAL FOR ALL: $ jSJUL'y TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-11-1100-1346 xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ �i0 ` - PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 4-s-L( DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY,24 1 / BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori•inal - Clerk/Finance STAFF ONLY 010-11-1100-1346 4fOCD :J / /V(aDG' a5 l%7 -2 l Copy - Department NAME(S) AND POSITION(S): Investigator John DeKoster & Chris Morley DATE: April5, 2011 NAME OF CLASS I MEETING: Bloodstain Pattern Evidence Analysis DESTINATION: Greeley, Colorado Police Department Greeley, Colorado DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 2nd, 2011 RETURN DATE: May 6th, 2011 DATE(S) OF MEETING: May 3rd to 5th, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Lab Investigator's Chris Morley and John DeKoster to the Bloodstain Pattern Evidence Analysis course at the Greeley Colorado Police Dept. on May 3rd-5th, 2011. Both Investigator Morley and DeKoster are assigned to the crime lab and have the responsibilities of collecting evidence in some of our most serious crimes. This school will teach the officers how to identify bloodstain patterns and crime scene reconstruction, which is very important in solving these crimes. The cost of registration is $700.00 and would require travel to Greeley, Colorado (fuel), lodging, and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $400.00 LODGING $450.00 MEALS $700.00 REGISTRATION $400.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1950.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-11-1100-1346 xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - Le - DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED Oita .2 67/G'i) TRAVEL REQUEST CITY OF WATERLOO FY 'n1 /l BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance /G ax) u2- ?mow `f-2 -.2di/ Co. - De tment NAME(S) AND POSITION(S): Greg Ahlhelm, Plans Examiner DATE: 4//7/11 NAME OF CLASS 1 MEETING: Introduction to 2009 International Building Code DESTINATION: Madison, WI DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 1, 2011 RETURN DATE: May 3, 2011 DATE(S) OF MEETING: May 1-3, 2011 PURPOSE OF TRAVELITRAINING: Training WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 256.48 LODGING 95.00 MEALS 995.00 REGISTRATION 75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,421.48 TAXI PARKING AIRFARE MISClTOLLS BUDGET LINE ITEM: 010-22-5100-1346 GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1,421.48 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Virei City of Waterloo 41((be(i Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 5,055.00 plus est. shipping costs of $ None to pay for or puchase Postage only for Storm Water Brochures This purchase or expenditure is being made because: Requirement of NPDES Permit to mail out two (2) Storm Water Education Brochures each year. Bids or written quotes were taken on this purchase, as follows: Bids were taken on the brochures only on March 14, 2011 but postage was to be invoiced after the mailings. E Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 521-07-7830-1343 & 521-07 7830 1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 446111 (Project Code) $ 20,000.00 `" $ 7,526.00 v' /7- -:2C Signature Dept. Head or Designee) Date ighature Finance Dept. Review) Date users\shared goodies\forms\[Filej (April 2003) City of Waterloo Expenditure Authorization Request Form -iTnakc-e riprvowg-. iffu(2.cu The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 2,919.72 plus est. shipping costs of $ to pay for or puchase Two sets of fire gear This purchase or expenditure is being made because: Part of the annual replacement prgram for worn out/ non compliant gear. n Bids or written quotes were taken on this purchase, as follows: MES was the lowest bidder. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 409-12-1400-2112 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is kergigctfully (Signatur- Dept. H• ad or Designee) Date (Signature Finance Dept. Review) $ 40,000.00 $ 18,043.71 Date users\shared goodies\forms\fire gear 032211 Expenditure Form(Oct 2004) City Clerk Use Only Finance Committ(eee Approval Date l (tl. (26(1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 110.00 per unit plus est. shipping costs of $ to pay for or purchase Portable handicap accessible restrooms. This purchase or expenditure is being made because: The units are placed in varius City parks for the summer. Approxiamtely 9 units are rented per month. The number may vary depending on the activities in the parks. Vendor selected for this purchase: Black Hawk Waste Disposal Company Bids or written quotes were taken on this purchase, as follows: Black Hawk Waste Disposal, Wloo $110.00 per unit Action Services, Cedar Rapids, $140.00, plus $25 delivery fee Cooley Pumping, Grundy Center $120.00 per unit, Port 0 Jonny, Hiawatha, $115.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 150,000.00 ✓ and the current available balance is $ 87,820.00 Respectf.Lllly submitted r �1 ' S`ignature Dept2He-. or Designee) Date (Sig`nature Finance Dept Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4 (it f20(1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,636.00 plus est. shipping costs of $ to pay for or purchase Production of television commercials and airing of commercials for all three municipal golf courses. This purchase or expenditure is being made because: To market the golf courses in an effort to increase rounds at the courses. Vendor selected for this purchase: OnMedia ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OnMedia is the only regular cable provider in the City. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund nBonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) hotel motel This expenditure is to be coded to the following budget line -item: 010-37-4105-1351 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respgctfut bmitted, \-5 /�,� n%1�t 1 nl/ (Signature Dept. He esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\formslExpenditure Pre -Authorization (Mar 2010) 37HMT-GA11 (Project Code) $ . ,63662 006* v $ 1,636.62' City Clerk Use Only Finance Committee Approval Date (+1 Li 1.91(1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,000.00 plus est. shipping costs of $ to pay for or purchase 2 cast iron tree grates This purchase or expenditure is being made because: for replacement of damaged grates in the downtown area. Vendor selected for this purchase: Ironsmith, Palm Desert, CA • Bids or written quotes were taken on this purchase, as follows: �X Bids or quotes were not taken on this purchase because: Grates need to match existing infrastructure. This is where the original grates were purchased. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ri Road Use Tax n Sewer ❑ Sanitation • Bonds ri Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, , (Project Code) $ 5,000.00 $ 4,800.00 r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date ``lt I915 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend -$ 22,148.00 plus est. shipping costs of $ to pay for or purchase Water blasting and painting of Byrnes Park Waterslide and rain drop water feature. This purchase or expenditure is being made because: to remove old paint and rust. Vendor selected for this purchase: Verbraken's New Look Painting ❑X Bids or written quotes were taken on this purchase, as follows: Verbraken's New Look Painting, Waterloo $22,148.00 Modern Painting and Michael Painting did not respond to bid request. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfullbm itted, (Signature Dept. Head or Designee) (Project Code) $ 130,000.00 $ 118,144.34 `r 7; cfG L /,r l,� {_+ i � r Date (Signature Finance Dept. Review) 4m Date K:\shared goodies\forms\Waterslide Pre Auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date It( 61 (219ll City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Parking Maint. Department to expend $ 1,369.20 plus est. shipping costs of $ 85.00 to pay for or purchase 42 - Decorative Sleeves This purchase or expenditure is being made because: Decorative sleeves cover posts as part of the new meter installation project. Vendor selected for this purchase: POM Incorporated QX Bids or written quotes were taken on this purchase, as follows: POM Inc. Russellville, Arkansas $1,454.20 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IM Road Use Tax 0 Sewer El Sanitation ® Bonds El FederaVother grants 0Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7910-2126 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, r (Project Code) $ 50,000.00 V $ 1,899.90V (Signature Dept. ead or Designee) / Date tSignature Finance Dept. Review) Date K:tshared goodiestformst2011-March-Expenditure Pre -Authorization -Decorative Sleeves for meter posts..xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date tI it.191) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,900.00 plus est. shipping costs of $ 0.00 to pay for or purchase office furniture for a vacant police department administration office and make changes to existing office furniture to accommodate more officers in a work space. This purchase or expenditure is being made because: remodel an adminstrative office (the old chiefs office) that was not completed in last years remodel, and make changes to office furniture for additional officer work space. Vendor selected for this purchase: Storey Kenworthy, Waterloo, Iowa El Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: they currently have the state bid and they are the only vendor that can supply matching office fumiture products that we currently have in our offices throughout the department. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Sanitation Bonds ❑ Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 408-11-1100-2118 / 409-11-1000-2118 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ :? :•CJ 7Gh) (Signs re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 411 i. INN The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,621.00 plus est. shipping costs of $ to pay for or purchase 250 - 1.75" X 12' 14 gage steel tubing 50 - 2" X 12' 12 gage steel tubing This purchase or expenditure is being made because: Replace 4 X 4 wood sign posts. Vendor selected for this purchase: IDOT ❑X Bids or written quotes were taken on this purchase, as follows: Iowa Department of Transportation Newman Traffic Signs Jamestown, North Dakota $5,621.00 $6,026.50 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax Sewer 0 Sanitation ❑X Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 4 .17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res•ectfully submitted, (Project Code) $ 21, 000.00 $ 2 ; 000.00 v YAd(,/;.i %if /s; l.(A64,,,,ot 4"6.' "i i (Signature Dept. a=d or Designee) Date (Signature Finance Dept. Review) Date K:tshared goodies\forms\2011-April-Expenditure Pre -Authorization -Steel Sign Posts - IDOT.xls (Mar 2010) City Clerk Use Only Finance Committee 70 Approval Date 1 1' City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 5,060.00 plus ext. shipping cost of $ 2,000.00 to pay for or purchase chemical storage tank This purchase or expenditure is being made because: Oder control at the Con -Agra lift station facility to add ferrous chloride need a storage tank ❑ Bids or written quotes were taken orthis'purchase, as follows Bids or quotes were not taken on this purchase because: Bailiff Enterprises is the company we -purchased a tank from 6 months ago, this tank is UV rated and chemical resistant. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: ❑X Sewer. nSanitation: nBonds: ❑FederaVothergrants: E=1Other(specify): This expenditure is to be coded to the following budget line -item: 520/ 14/5,00/ 1s.4-1- / 6 i/ (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is, Respgctfully sub pitted, (Project Code) $ 280,000.00 '7' $ 7.4,304789- (((,'-,; 6263 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 14/03/2011 22:01 12 BEI BAILIFF ENTERPRISES, INC. 8423 Airline Dr. / Houston, Texas 77037 (281) 447-5372 • FAX (281) 999-1223 SOLD TO: CITY OF WATERLOO WATER POLL[j ';[EiN/FLOOI) CONTROLONTRO 3505 cASFON.A, 2NUE; WATERLOO, 'CA /% / ; SHIP VIA I TERMS REFERENCE 040011:0P DATE INVOICE NO, OF:D R NO CUSTOMER NO. PAGE 01/01 4--II--,1 SHIP TO: • CITY O7' TERL,OO' V TER POLLUTION/FLOOD CONTROL 505 EASTON AVENUE WATERLOO, 3 50701 • PAGE WILLIS NET 30 'WP.1102 DUE DATE. • 4.357,55 113=;5' DtSc. DATE ,rAle VERaq QUANTITY 1.. 1.0 1. 0 • ITEM NUMBER 1 DESCRIPTION VTN5000 5000 G L- ].O2 1. 4S G TOFFIL..La04-4 2" PVC TO F FILL LINE WF200 r" PE WELDED FLANGE ;='k'CWE s'0200 2" PVC U VENT Aitt PRICE Sm-72/6, EXTENDED PRICE 4.300.00 550.00 160.00 50.00 SUB TOTAL FNET TCOTAL SALES TAX INVOICE TOTAL RECEIVED BALANCE 5060.0,0 .2.900 DO 0.00 City Clerk Use Only Finance Committee Approval Date I(1� f [WU City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 8,510.00 plus ext. shipping cost of $ 0.00 GRIT CONCENTRATOR to pay for or purchase This purchase or expenditure is being made because: They are worn out, they have been in operation since 1997 and run 24 hours aday and the grit scoured the pots paper thin and now are leaking and spraying raw sewage water all over the room. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon are the area rep for the Smith & Loveless grit concentrator. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: nSewer: ( (Sanitation: nBonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 590/14/5700/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is, Respectfully sub r itted, r/ r/ $ 280,000.00 ✓ $ 74304.80 i 6) (Signature Dept. ead Or Designee) Date ({Signature Finance Dept. Review) Peaa Date APR//4/2011/M0N 10:45 AM ZIMMER & FRANCESCON FAX No. 877 244 2508 P. 001 Fax Quotation Zimmer S, Francescon, Inc. QUOTATION # 110403 6200 65th Avenue Moline IL 61265 Date: 04/04/2011 309-797-1117 877-244-2508 Fax To: Waterloo W NTP rexl07i m merfrancescon. co m . Attention: Richard Olson Fax # 319-291-4523 From: REX LARSON Job Description: Smith & Loveless Grit concentrator QUANTITY UNIT DESCRIPTION PRICE TOTAL 1 ea Piste GritNi-Hard Concentrator, p/n 67C174-300 $4,255.00 $4,255.00 /1/ con Ce617ia7 rS /r.'g/�� G.fi�9z•� r h'1T Go—e£,-T ,&:Z 7Gi�s �fer``,474 /dl C-/C4C 5i73-/0 Do Delivery 1-2 weeks ARO . Matsrials.Totat $4,255.00 Xa . Air {!,5"f r.va l PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Police Grant - Law Enforcement Terrorism Prevention LEN6 2009-SS-T9-0034-08a Director Trelka $ 68,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name x No 1 1 CFDA # 97.067 % Paid by federal grant 100.00% B. State Grant Yes Grant Name C. City Match D. Other Entities Name No x Source of Funding Yes No Grant Agreement Number 2009-SS-T9-0034-08a % Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. C.Harris,T.Wilson,J.Stainbroc Done None ❑x ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑x ❑ 6. Include a brief description of the project in the space below: (REQUIRED) This grant will be used to enhance the Iowa Intelligence Fusion Center and Regional Fusion Office to support the development of statewide fusion process towards strengthening homeland security. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee /1/1 Approval Date It O�II Project Name (from page one) Police Grant - Law Enforcement Terrorism Prevention Department No. project will be budgeted under 11 GRT LEN6 Activity No. project will be budgeted under 010-11-1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3370 School Share Liaison Funded with property tax 3873 Reimburse for services EXPENDITURES: (Each column should only include amounts by fund) Fund: Fund: Fund: 1150 1100 1160 Total 68,000.00 68,000.00 TOTALS $ 68,000.00 $ $ $ $ 68,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1347 Pension 1130 Empl. Benefits 1114 Overtime 1561 Office supplies 1377 Radio Maintenance 1346 Travel/training 2122 Radio Comm 37,000.00 4,440.00 2,000.00 2,462.00 150.00 7,100.00 3,620.00 642.00 404.00 750.00 1,000.00 5,892.00 2,540.00 TOTALS $ 68,000.00 $ tt (Signature DeSddj Date $ 37,000.00 4,440.00 2,000.00 2,462.00 150.00 7,100.00 3,620.00 642.00 404.00 750.00 1,000.00 5,892.00 2,540.00 $ $ 68,000.00 hC-CGIwL'C, Lf ),1.c.Z11.4 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name TechWorks Energy Plan Feasibility Study City Contract No. Project Manager Project Budget Total Michelle Weidner $ 50,000.00 1. How will this project be funded? A. Federal Grant Yes x No CFDA # Grant Name Energy Efficiency Conservation Block Grant B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes x No Name Cedar Valley TechWorks, Inc. % Paid by federal grant 50.00% Grant Agreement Number EECBG 10-3622 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 50.00% 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project is a pass -through grant to the Cedar Valley Techworks, Inc. Done None ❑x ❑ Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑ ❑x ❑ ❑ ❑ ❑ ❑ ❑x Page 2 must be attached and signed. Ushered goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) TechWorks Energy Plan Feasibility Study Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6100 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committee Approval Date 11 To be assigned by the Finance Dept. Project No. S 6 1 Subproject No, -no (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 290 Total 50, 000.00 50, 000.00 TOTALS $ 50,000.00 $ $ $ $ 50,000.00 2103 Engineering & Consulting $ 50,000.00 $ 50,000.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc TOTALS $ 50,000.00 $ $ $ $ 50,000.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget TechWorks EECBG.xls\Page 2 (Constr Proj) (Mar 2010) Completed fonns should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance CoMirlittee approval required? YES NO� (w If so, date approve 4Ct,t.�1u I/�� City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2011 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 224 32 5858 1327 Residental rehab 32BGR ADMN 9,861.00 224 32 5858 1121 FICA 32BGR ADMN 2,103.00 224 32 5858 1122 IPERS 32BGRADMN 1,929.00 32 5858 1379 Interim Asst 32BGR ADMF' 5,829.00 224 32 5861 3350 Federal Grant 32JMP ADMI. //224 400,000.00 224 32 5861 1111 Salaries 32JMP ADMI. 23,000.00 224 32 5861 1121 FICA 32JMP ADM` 2,500.00 224 32 5861 1122 IPERS 32JMP ADMh 2,500.00 224 32 5861 1301 Temp services 32JMP ADM % 15,000.00 224 32 5861 1313 legal 32JMP ADMts 500.00 224 32 5861 1327 Resident. Rehab 32JMP ADM \ 326,500.00 224 32 5861 1379 Interim Asst 32JMP ADMI\ 30,000.00 TOTAL This amendment is being requested because: Balance line items through June 30, 2011 $409,861.00 TOTAL $409,861.00 Prior Committee Actions (Dates): f J. 1' (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) - G- -.1ci Date Date Posted (Finance Dept.) K: users\shared goodiesYonns\Budget Amendment Request fund 224-5858,5861 4-5-2011.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finan C ittee approval required? YES NO If so, date approved: O. ' City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2011 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 224 32 5870 1706 Housing Asst HM21A 0001 100,000.00 224 32 5870 1393 Subsidies HM21A 0001 356,000.00 224 32 5870 1327 Resident. Rehab HM21A 0001 256,000.00� -put 290 32 5853 3330 Federal Grants 32EP8 BLLT 6,011.00 290 32 5853 1390 Contractual Sery 32EP8 BLLT 6,011.00 290 32 5861 3361 State Grant 32JS2 ADMN 200,000.06 290 32 5861 1327 Resident. Rehab 32JS2 ADMN 200,000.00 290 32 5857 1327 Resident. Rehab 321HI-ADMN- 2,000.0Q 290 32 5857 1111 Salaries 321HI ADMN 2,000.00 TOTAL This amendment is being requested because: Balance line items through June 30, 2011 $564,011.00 TOTAL $564,011.00 Prior Committee Actions (Dates): Ii (Signature D pt. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lusers\shared goodieslformslBudget Amendment Request fund 224-5870,290-5853,5861,5857 4-5-2011.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finanmittee approval required? YES NO If so, date approved: 14 4t ( I City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2011 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 290 32 5856 1327 Resident. Rehab 32NStADMh 350,000.0t�290 32 5856 1121 FICA 32NS1 ADMF 2,000.00 290 32 5856 1396 demo 32NS1 ADMI` 20,000.00 290 32 5856 1122 IPERS 32NS1 ADAM 2,000.00 290 32 5856 2140 land acquis 32NS1 ADMIs, 50,000.090 32 5856 1390 Contractual Sery 32NS1 ADMI` 500,000.00 290 32 5856 3350 Federal grants 32NS1 84,000.001 TOTAL This amendment is being requested because: Balance line items through June 30, 2011 $504,000.00 TOTAL $504,000.00 Prior Committee Actions (Dates): (Signature De(Head or Designee) Date (Signature Finance Dept. Review) 4-L- j,// Date Date Posted (Finance Dept.) K:Wsers\shared goodiesVorms\Budget Amendment Request fund 290-5856 4-5-2011.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO I it 1 2V l 1 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 07 7650 3443 SW Repr Fee 25,000.00 010 07 7650 2164 Sidewalks 25,000.00 TOTAL $25,000.00 TOTAL $25,000.00 This amendment is being requested because: Sidewalk repair assessment contract for FY11 was higher than originally budgeted. We have collected revenue from the property owners that covers these expenses. Prior Committee Actions (Dates): Si nature Dept. Head or Designee) Date ` (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment FY11_SW.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cm ittee approval required? YES NO If so, date approved: 11 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2011 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount ,fund Dept Activity Acct # Acct Name Proj Code Amount 224 32 5854 3350 Federal Grants 32NC2 DPA2 120,000.00 224 32 5854 1706 Housing Asst 32NC2 DPA2 120,000.00 TOTAL This amendment is being requested because: Balance line items through June 30, 2011 $120,000.00 TOTAL $120,000.00 Prior Committee Actions (Dates): ie/g/ (Signaturept. H/ad or esign (� Date ,lit//1/LG67-b (11-tf,Cc iQ!) (Signature Finance Dept. Review) o2Gl / Date Date Posted (Finance Dept.) K:Wserslshared goodiesYorms\Budget Amendment Request fund 224-5854 4-6-2011.xls (Apr 2003)