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Home My WebLink About03/28/20111. 2. FINANCE COMMITTEE March 28, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of March 21, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Paul Huting, Leisure Services Director Iowa Park and Recreation Association 2011 Spring Conference Davenport, Iowa April 10- 13, 2011 $598.64 Officer Eryn Hageman Technical Accident Investigation School Johnston, Iowa April 3- 15, 2011 $470.00 3. Approval of garbage refunds for several Pheasant Meadows Condo Association private owner accounts for a total amount of $174.00—Submitted by Suzy Schares, City Clerk. 4. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst.Expenditure Central Garage $3,250.00 Replacement of front differential on garbage truck 708 Fire Rescue $4,379.58 + $41.14 Three sets of firefighter gear Information Services $4,986.00 Anti -virus and Anti-spam software Police $15,215.00 Eighteen Tactical PTT Neckband Headsets with mic and ear cup pads; four finger PTT Sniper switchs Police $1,926.50 + $15.93 Ten Taser digital power magazines, ten Taser extended digital power magazines, fifty Taser XP air cartridges Police $1,216.25 Installation of reflective graphics for seven new patrol vehicles Traffic Operations $6,000.00 Two Eagle M-50 Controllers Traffic Operations $5,591.35 One signal pole, mast arm, t-base and associated hardware BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item Forf. Property (3900) and Line Item WPD Forf. (1512) in the amount of $40,000.00—Submitted by Captain David Mohlis. 2. Authorization to increase Line Item Fed Grants (3350) and Line Item O. Contr Exps (1390) in the amount of $1,471.00—Submitted by Cammie Scully, Director of Cultural & Arts. 3. Authorization to increase Line Item Cash Carryover (3000) and Line Item Printing (1353) in the amount of $2,231.00—Submitted by Cammie Scully, Director of Cultural & Arts. 4. Authorization to increase Line Item State Grant (3361) and Line Item Advertising (1351) in the amount of $4,790.00—Submitted by Cammie Scully, Director of Cultural & Arts. 5. Authorization to increase Line Item State Grants (3361) and Line Items Prof sery (1319), Travel (1346), Artist exp (1349), Exh. Exps (1350) in the amount of $4,400.00—Submitted by Cammie Scully, Director of Cultural & Arts. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE March 21, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of March 14, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Bradley Hagen, Airport Director Transportation Security Waterloo, Iowa February 7, 2011 $350.00 Roger Wooten, Maintenance Electrician; Matt Vlasak, Signal Foreman; Kelby Haynes, Maintenance Electrician; Craig Hintzman, Signal Technician; Tina Schellhorn Maintenance Electrician National Electric Code Update Class Waterloo, Iowa March 30, 2011 $580.00 Sergeant Brian Hoelscher; Officer Dustin Lindaman; Officer Shawn Bram; Officer Darin Rulapaugh 2011 Iowa WMD Task Force Specialty Teams Integration Training Des Moines, Iowa March 28- 31, 2011 $1,242.00 Officers: Keith Briggs; Mike Briggs; Richard Holleneck; David Turpen; Duane Kenma; Jerry Olson; Dana Jaeger; Daniel Charlson LEIN (Law Enforcement Intelligence Network) Conference Des Moines, Iowa April 18- 29, 2011 $6,400.00 Officer Robert Sankey; Officer Leonard Luft LEIN (Law Enforcement Intelligence Network) Conference Des Moines, Iowa April 4- 15, 2011 $1,600.00 Investigator Jason Chopard LEIN (Law Enforcement Intelligence Network) Conference Des Moines, Iowa April 18- 29, 2011 $1,354.00 Dave Boesen, Battalion Chief Arson K-9 Recertification Loveland, Colorado May 22- 26, 2011 $868.60 Dan Trelka, Director of Safety Services 2011 National Main Street Conference Des Moines, Iowa May 22- 25, 2011 $520.00 Investigator Joe Saunders; Officer Zach Ladage Midwest Cycle Intelligence Organization Annual Conference Rochester, Minnesota May 3-6, 2011 $880.00 Code Enforcement Officer Barry Stratton 2011 Iowa Code Enforcement Conference Iowa Falls, Iowa April 14- 15, 2011 $180.00 Brad Hagen, Airport Director, explained that the $350 expense is for registration for the webinar. Ayes: Three. Motion carried. Finance Committee March 21, 2011 Page 2 Moved by Hart, seconded by Schmitt that request to dispose of a 1990 Miracle Stage Coach, Model 144-414, self -standing play equipment —Submitted by Rick Curran, Facilities Manager, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that recommendation of award of contract to Advanced Environmental of Waterloo, Iowa in the amount of $12,940.00 in conjunction with Asbestos Removal & Disposal, Contract No. 139-AR-03-21-11—Submitted by Louis Starks, Contracts and Grants Coordinator, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that garbage refund in the amount of $31.50 for Ricky W. Parish, Sr. of 1924 City View Street, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that garbage refund in the amount of $756.00 for Varsity Cleaners, Inc. c/o Stan Hemesath of 212 W. l0th Street, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $22,343.00 New Roof for Police Training Center Central Garage $3,420.00 Portable welding fume extractor Engineering $1,800.00 PAVE VIEW and Map Director ARC GIS software maintenance contract with Cartegraph Systems Engineering $920.00 + $85.00 Sieve shaker for aggregate testing sieves Engineering $883.91 + $141.16 Aggregate gradation testing sieves Fire Rescue $2,001.03 + $33.23 SCBA Hands Free Brackets Leisure Services $3,600.00 Golf course supplies from Standard Golf Leisure Services $10,000.00 New water services at 1900 Lafayette (Lafayette Park) Leisure Services $35,624.00 Chemicals and fertilizers for turf at municipal golf courses Leisure Services $1,650.00 Cleaning of the Iry Warren golf pro shop Leisure Services $2,800.00 + $300.00 Irrigation repair supplies Leisure Services $4,400.00 + $161.81 Grease trap service unit with 60 gallon aluminum tank Police $240 additional for a total of $1,740 Goal setting and evaluation training to officers and supervisors within the police department Street $3,319.68 Charges to repair damage to electric pole at 312 W. 9th Street Traffic Operations $15,000.00 Installation of High Speed Wireless Radios and Links Waste Management Services $3,265.00 + $30.00 Level indicators Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $31,396.73—Submitted by Abraham Funchess, Human Rights Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated March 21, 2011, pp. 1-66, in the amount of $492,269.94, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Finance Committee March 21, 2011 Page 3 With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:12 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY.2/i(I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal Clerk/Frwnce STAFF ONLY ;>6/r?3%• 2r Cow - ►.,.. nt NAME(S) AND POSITION(S): Paul Huting, Leisure Services Director DATE: March 20, 2011 NAME OF CLASS / MEETING: Iowa Park and Recreation Association 2011 Spring Conference DESTINATION: Davenport, IA - DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/10/11 RETURN DATE: 4/13/11 DATE(S) OF MEETING: April 10-13, 2011 PURPOSE OF TRAVEL: To attend annual IPRA Conference and give invitation presentation to members for the 2012 conference to be held in Waterloo. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COSTS NA YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 332.64 LODGING 40.00 MEALS 205.00 REGISTRATION 35.00 MILEAGE/FUEL 21 TOTAL FOR ALL: $ 598.64 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: - 010-37-4100-1346 GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 598.64 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\SShared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY a'c ll BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST ,2347d.7y' DATE / ,,3 Original - Clerk/Finance Co •y - Department STAFF ONLY 010-11-1100-1346 4 cw.00 /%car: 2 - NAME(S) AND POSITION(S): Officer Eryn Hageman DATE: March 23rd, 2011 NAME OF CLASS / MEETING: Technical Accident Investigation School DESTINATION: Iowa Law enforcement Academy Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 3 , 2011 RETURN DATE: April 15`h, 2011 DATE(S) OF MEETING: April4-15, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Officer Eryn Hageman to the Technical Accident Investigation course at the Iowa Law Enforcement Academy on April 4th-15th, 2011, in Johnston, Iowa. Officer Hageman has attended the one - week Accident Investigation course that is a prerequisite for this two -week Accident investigative school. This is an advanced Accident Investigation school that will teach the officer how to properly investigate accidents that involve serious injuries and deaths. The registration for the school is $210.00. Officer Hageman will stay at the Law Enforcement Academy at no cost and would require meals at the academy. A city vehicle will be needed for travel to the training facility WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $0.00 LODGING $160.00 MEALS $210.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 470.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-11-1100-1346 YES YES xx GRANT REIMBURSABLE NO xx REQUIRED CERTIFICATION NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 28, 2011 Prepared: March 21, 2011 Dept. Head Signature: Suzy Schares # of Attachments: �lv�vu� 3W (90 SUBJECT: Garbage Refund for Individual Pheasant Meadows Condo Association Accounts Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for the following: Brooke Trent of 3608 Pheasant Lane in the amount of $27.00 Seema Arab of 3610 Pheasant Lane in the amount of $21.00 Betty Getty of 3618 Pheasant Lane in the amount of $31.50 Rebecca Siefried of 3616 Pheasant Lane in the amount of $31.50 Atif Saleem of 3634 Pheasant Lane in the amount of $31.50 Ryan Melloy of 3648 Pheasant Lane in the amount of $31.50 Summary Statement: The above individuals qualify for a 2011 private hauler exemption and the adjustment was made to the accounts after they were billed. Each of them overpaid in the amount indicated and is entitled to a reimbursement. Expenditure Required: $174.00 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not give the reimbursements Background Information: On Monday, March 21, 2011 Andy Schlesing, Treasurer of the Pheasant Meadows Condo Association, contacted the City Clerk's office regarding garbage charges on several of the association members Water Works bill. After looking into the situation it was found that the account information that was sent with the application was for the irrigation system and not the individual account holders. All individual accounts have been updated with the correct exemption. After going through all of the billings the above individuals paid the above amounts on their billing to eliminate any repercussion from paying late. Mr. Schlesing has requested that the above individuals receive a reimbursement for the overpayment of city garbage services because they did not utilize city services. 2011 PRIVATE HAULER GARBAGE EXEMPTION APPLICATION RESIDENTIAL CUSTOMERS ONLY CITY OF WATERLOO, IOWA a c 201 Date Ap,ay Sckdci4�y itoSkilt{ "! NAS4V±MCacIO 1 CO OAI�lep _ 319 (-t93 Applicant'shame: / �}f ij ele"hone No. Billing ai�ress: 36Lici "kensiv4 �..v f,f wo tev oo Sci�Oj Address of Exemption: 3605— j3 5O e sc L v Water Works Account No.: If\dJc Dc p . $lG/Lte 1�O Qe I request an exemption from Garbage Fees during Calendar Year 2011. I employ the services of a licensed trash hauler. Only the location where the trash hauler picks up garbage and trash yvl11 qualify or the exemption. Applicant' Signature TO BE COMPLET''``ED"" B nLLI�CyENNSED/ GARBAGE AND TRASH HAULER: (We) {rppv�{1'/(J,DI l��f/Ui i� hereby declare that we are a Company Name licensed trash hauler in the City of Waterloo, Iowa, and that we pick up garbage and refuse at the following location: Address Location of Customer's Name Garbage/Trash Pi -Up Beginning Ending Date of Date of Contract Contract l-ll • 0mit7 CONTRACT PERIOD MUST COVER AT LEAST CALENDAR YEAR 2011 We understand that the above information is used by the Clerk's Office in Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for exemption from garbage fees for calendar year 2011. I, the undersigned, declare under penalty of perjury that I have examined this claim, including all statements and above schedule, and to the best of my knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I agree to comply with all ordinances and policies of the City of Waterloo and the Black Hawk County Solid Waste Commission. In the event that the above person discontinues service with said company during calendar year 2011, we hereby agree to notify the Clerk's Office of this event by calling 291-4323. JZ-z3•/25 Date Signature of uthorized Company Representative Company's Address • 111/ BiAthatih G,sr}a & Trash.Hauler's Permit License sued by Black Haivk Couflty) PLEASE RETURN TO: CITY CLERK & FINANCE OFFICE 715 MULBERRY STREET WATERLOO, IOWA 50703 City Clerk's Copy -.white Customer's Copy - ye2"i'ss Pheasant Meadows Condominium Association Addresses: 3608 to 3650 Pheasant Lane Waterloo, IA 50701 In addition to the ones listed below, the duplex side pays for their individual water usage (in-house & sewer). For garbage exception purposes, those accounts should also be included by the city; however, since the Board does not pay those bills, we do not have their account numbers. 16-67-3306-046097 16-67-3307-046097 16-67-3309-046097 16-67-3308-046097 16-67-3316-046097 16-67-3315-046097 8-15-1439-046097 8-15-1441-046097 8-15-1445-046097 8-15-1443-046097 8-15-1447-046097 8-15-1449-046097 8-15-1451-046097 8-15-1453-046097 8-15-1455-046097 8-15-1457-046097 8-15-1459-046097 8-15-1466-046098 Pheasant Meadows Condo Association Exempted Accounts Account Number ✓ ✓ V Address 1 Apt Customer Name Exemption Type 08-15-1438-017001 3608 Pheasant Ln Brooke Trent Exemption Yearly 08-15-1439-046097 3608 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 t 08-15-1440-052128 3610 Pheasant Ln XGetort3eutsch--5 Flo Exemption Yearly I, 08-15-1441-046097 3610 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1444-047078 3616 Pheasant Ln Rebecca Seifried Exemption Yearly L.- 08-15-1445-046097 3616 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1442-039294 3618 Pheasant Ln Betty Getty Exemption Yearly 08-15-1443-046097 3618 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 16-67-3307-046097 3619 Pheasant Ln Pheasant Meadow Condo Permanent Exemption Until 12-31-20 16-67-3306-046097 3619 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1446-5876 3624 Pheasant Ln James Hopper Exemption Yearly 08-15-1447-046097 3624 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1448-046734 3626 Pheasant Ln Dianne Rager Exemption Yearly ✓ 08-15-1449-046097 3626 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1450-041393 3632 Pheasant Ln Joe & Gay McBride Exemption Yearly t, 08-15-1451-046097 3632 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 16-67-3308-046097 3633 Pheasant Ln Pheasant Meadow Condo Permanent Exemption Until 12-31-20 16-67-3309-046097 3633 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1452-048404 3634 Pheasant Ln Atif Saleem Exemption Yearly 08-15-1453-046097 3634 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1454-009979 3640 Pheasant Ln Conniee & James Broell Exemption Yearly ✓ 08-15-1455-046097 3640 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1456-047872 3642 Pheasant Ln Bruce L. Upchurch Exemption Yearly 08-15-1457-046097 3642 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1458-048639 3648 Pheasant Ln Ryan Melloy Exemption Yearly v 08-15-1459-046097 3648 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 16-67-3315-046097 3649 Pheasant Ln Pheasant Meadow Condo Permanent Exemption Until 12-31-20 16-67-3316-046097 3649 Pheasant Ln A Pheasant Meadow Condo Permanent Exemption Until 12-31-20 08-15-1465-010393 3650 Pheasant Ln Susan K Clark Exemption Yearly L� 08-15-1466-046098 3650 Pheasant Ln A Gary Bishop Const Permanent Exemption Until 12-31-20 UUG6DFR DISPLAY Display Account History 'Account No 08 15 1444 9731 Billing Date Customer SEIFRIED REBECCA Ph 232-7272 Address 3616 PHEASANT LN 5=Payments ? Billing Consu Date 2/21/11 11 11/19/10 9 8/20/10 11 5/20/10 8 2/18/10 10 11/18/09 9 UUG6DFR DISPLAY Account No 08 15 1452 Customer SALEEM ATIF Address 3634 5=Payments ? Billing Consu Date 2/21/11 24 11/19/10 21 8/20/10 5/20/10 2/18/10 11/18/09 12 17 20 24 UUG6DFR DISPLAY Account No 08 15 1458 Customer MELLOY RYAN Address 3648 5=Payments ? Billing Consu Date 2/21/11 19 11/19/10 28 8/20/10 24 5/20/10 9 2/18/10 27 11/18/09 8 PHEASANT Water Payment 35.18- PHEASANT Water Payment 41.60- Water Sewer Garba Payment Payment P 24.91- 41.46- 21.08- 23.50- 21.08- 22.25- 19.15- 37.50- 39.48- 31.65- 33.33- 31.65- WATERLOO 31.50- Display Account History 59729 Billing Date Ph 427-1791 LN WATERLOO STORM Payment 8.25- 8.25- 8.25- 8.25- 8.25- Sewer Payment 67.20- 35.57- 59.28- 89.00- 121.19- 47.34- MISC 28.00- 35.99- 52.64- 35.66- 56.85- Garba e STORM Pay n Payment 31.50-/ 8.25- 33.08- 31.50- 8.25- 8.66- 8.66- 3/21/11 15:17:21 Activity Total Payment 106.12- 66.83- 71.23- 60.98- 95.33- 50.80- S t Cnd P P P P P P 3/21/11 15:20:05 Activity Total St Cnd Payment 148.55- P 103.10- P 89.00- P 205.19- P RT 130.37- P L 124.01- P 3/21/11 15:32:27 Display Account History 48639 Billing Date Ph 269-1235 Activity LN WATERLOO Sewer Payment 57.30- 46.07- 76.80- 41.02- 70.56- 21.08- 31.65- 42.82- 61.89- 19.61- 33.23- STORM Payment 8.25- Total St Cnd Payment 132.23- P 8.66- 131.53- P RT 8.66- 120.24- P L 8.25- 60.98- P 8.25- 112.96- P 52.84- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust U; , L )')=11i 11 Pic UUG6DFR DISPLAY 3/21/11 15:15:41 Display Account History .Account No 08 15 1438 59726 Billing Date Customer TRENT BROOKE Ph Activity Address 3608 PHEASANT LN WATERLOO 5=Payments . ? Billing Consu Water Sewer Garba•e STORM Total St Cnd Date Payment Payment P-.�ent Payment Payment 2/21/11 19 35.18- 57.30- 7.00 8.25- 127.73- P 11/19/10 14 27.12- 47.40- 8.25- 82.77- P 8/20/10 17 30.75- 51.36- 8.25- 90.36- P 5/20/10 16 29.50- 43.41- 8.25- 81.16- P 2/18/10 16 29.50- 43.41- 27.00- 8.25- 108.16- P 11/18/09 18 29.05- 46.77- 75.82- P UUG6DFR DISPLAY 3/21/11 15:17:39 Display_Account History Account No 08 15 1440 62835 Billing Date Customer ARAB SEEMA Ph 312/399-0328 Activity Address 3610 PHEASANT LN 5=Payments ? Billing Consu Water Sewer GarbaSTORM Total St Cnd Date Payment Payment P.fent Payment Payment 2/21/11 1 18.83- 25.00- 21.01 5.50- 70.33- 0 WATERLOO UUG6DFR DISPLAY 3/21/11 15:17:55 Display Account History Account No 08 15 1442 39294 Billing Date Customer GETTY BETTY Ph 232-5953 Activity Address 3618 PHEASANT LN WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Pa en't Payment Payment 2/21/11 0 22.36- 37.50- (31.50fr 8.25- 99.61- 0 11/19/10 4 21.08-. 37.50- \ 8.25- 66.83- P 8/20/10 5 21.08- 37.50- 8.25- 66.83- P 5/20/10 1 21.23- 31.50- 8.25- 60.98- P 2/18/10 0 21.08- 31.65- 31.50- 8.25- 92.48- P 11/18/09 2 19.15- 31.65- 50.80- P + F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS City Clerk Use Only Finance Committ�� rl�y�f Approval Date (%15 `9/ ° t r City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 3,250.00 plus est. shipping costs of $ 0.00 Replacement of front differential - garbage truck 708 Department to expend to pay for or purchase This purchase or expenditure is being made because: gears excessively worn and cracked Vendor selected for this purchase: Inland Truck Parts n Bids or written quotes were taken on this purchase, as follows: Inland Truck Parts - Des Moines, IA - $3250 Harrison Truck Center - Elk Run Hts, IA - $3650 + Frt n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer n Sanitation 0 Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 175,000.00 c- $ ...�� 3 - 41. —I ( </?/..e /u_k /,(1, l.i)/,/ / A / (Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Sanitation - Front Differential - Truck 708.xls (Mar 2010) 1A.0 !,e j160-vikte) City of Waterloo /2,60 Expenditure Authorization Request Formll The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 4,379.58 plus est. shipping costs of $ 41.14 to pay for or puchase 3 sets of firefighter gear. This purchase or expenditure is being made because: 2 sets of gear are for our new fire recruits and one set is to replace worn out gear. I I Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: Bids are taken yearly. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: Fire Department Equipment and Uniforms 409-12-1400-2112 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) 3-[-1- Date $ 40,000.00 V $ 22,423.29 (Signature Finance Dept. Review) Date users\shared goodies\forms\fFilej (April 2003) C41(Af-tAY"vitc't City of Waterloo 3,g1?)( Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Info. Services Department to expend $ 4,986.00 plus est. shipping costs of $ 0.00 to pay for or puchase Anti -virus and Anti-spam software This purchase or expenditure is being made because: Yearly maintenance agreement El Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: McAfee software is our current product. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Q General Fund Road Use Tax Ej Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-822-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, A• jj L 3 . z(- /( ;;`�,k f �t u.%f c,t'-K.6)2 Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 12,000.00 $ 12,000.00✓ users\shared goodies\forrns\3-11(Oct 2004) in which the budgeted amount is and the current available balance is Respectfully submi ed, L (Signature Dept. Head or Designee) City Clerk Use Only Finance Committee Approval Date ✓ (0Pif City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 15,215.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase eighteen Tactical PTT Neckband Headsets with mic and ear cup pads. Four finger PTT Sniper switchs. This purchase or expenditure is being made because: replace aging headsets for the Tactical Team that are not compatible with the current radio system. We are currently using old radios to utilize the old headsets. Vendor selected for this purchase: MSA First Responder Sales Group n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This is the only headset system that is compatible with the Harris portable radio system that is assigned to the members of the police tactical teams. Proprietary equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation El Bonds E Federal/other grants El Other (specify) WPD Forteiture This expenditure is to be coded to the following budget line -item: WPD Forfeiture 010-11-1150-1512 11TRIWPDF (Fund - Department - Activity - Account Number) (Project Code) /(Giz- $ 5.6/,.9)O miej,/DM6N $ q2zi✓ pg;Dn160! Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committteee Approval Date ✓' / t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,926.50 plus est. shipping costs of $ 15.93 to pay for or purchase ten Taser digital power magazines, ten Taser extended digital power magazines, fifty Taser XP air cartridges. This purchase or expenditure is being made because: these are replacement batteries for the Tasers that are issued to the officers on the street and they are routinely replaced, as well as the cartridges after use. Vendor selected for this purchase: Ed Roehr Safety Products Co. 0 Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Taser is a vender specific product. Ed Roehr Safety Products Co. is the regional distributor for the product. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation nBonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1542 Taser Supplies (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submit#ed, (Project Code) $ 6o i (Signa4ture Dept. Head or Designee) Date K:\shared goodies\fors\Expenditure Pre -Authorization (Mar 2010) Signature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date la-1S 96 I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,216.25 plus est. shipping costs of $ 0.00 to pay for or purchase installation of reflective graphics for seven new patrol vehicles. This purchase or expenditure is being made because: the police department has received seven new Ford Crown Victoria patrol vehicles to replace aging vehicles. The new vehicles require installation of police graphics. Vendor selected for this purchase: Action Sign Productions ❑ Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: Action Sign Productions was given this bid for installation of graphics by City Council for FY 11. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund ❑ Road Use Tax ❑ Sewer 0 Sanitation EBonds n Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2117 Police Vehicle Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully subrni/y`yGu, a r g. D5-23-/1 ic.61k G�a 3-.2 ,// (Sign re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) (Project Code) $ C;CC0" $ m20, CZ) - City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase 2 - Eagle M-50 Controllers This purchase or expenditure is being made because: Westfield & Fletcher and Fletcher & 218 controllers struck by lightening. Vendor selected for this purchase: Brown Traffic Supply Company E Bids or written quotes were taken on this purchase, as follows: Brown Traffic Supply Company Davenport, IA $6,000.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax n Sewer n Sanitation E Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 408-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, .?b/// /0,ML,Wi (Signature Dept. Hed or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 25,006:9G 3/, 0" $ 14;591.35 6.,600 frY K:\.shared goodies\forms\2011-March-Expenditure Pre-Authorization-2 - Eagle M50 controllers damaged by lightening.xds (Mar 2010) Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,591.35 plus est. shipping costs of $ to pay for or purchase 1 - Signal Pole, Mast Arm, T-Base and associated hardware. This purchase or expenditure is being made because: To replace damaged equipment due to an accident at the Hwy 218 off ramp at Ansborough Ave. Vendor selected for this purchase: Crescent Electric Supply Company OX Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA $5,591.35 3E (Electrical Engineering & Equipment) Waterloo, IA $5,746.67 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 0 Road Use Tax 0 Sewer Sanitation E Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re pectfully submitted, (Signature Dept. ead or Designee) (Project Code) $ 257060 00- . f, 6-if $ 5,591.35 l<>.;4' 3-2 '/ ate (Signature Finance Dept. Review) Date K:\shared goodiesVorms\2011-March-Expenditure Pre -Authorization -signal pole, mast arm,etc. accident 218 off ramp & Ansborough Ave..xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance mmittee approval required? YES NO d .� � ryl� If so, date approved: '✓'p1D //vl( City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 11 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount / 010-11-1150-3900 Forf. Property 11TRI WPDF 40,000.00 010-11-1150-1512 WPD Forf. 11TRI WPDF 40,000.00 TOTAL $40,000.00 TOTAL This amendment is being requested because: '( This is to conform with the City's budget line item control policy using extra FY',RJ ojaGeosaFer revenue. reC a • $40,000.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Si nature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userstshared goodies\forms\csbudgetamendregform (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finanpe CyrFimittee approval required? YES NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE FY2011 submitted by the WCA-Grants-Projects Budget Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount 010 26 4265 3350 Fed. Grants 26FED.BANR ./Fund 1,471.0, 010 26 4265 1390 O.Contrexps 26-FED.BANF 1,471.00 TOTAL $1,471.00 TOTAL $1,471.00 This amendment is being requested because: ta-e qrak-1- 404-61e cl [, GNt o w )4•o . s ." k7tive. .4747Y sp41-.d in Fyt / has nd- kez" bkd e cd 75 be SPA Prior Committee Actions (Dates): C,k44(.0 (Signature Dept. Head or Designee) l,t l r .%,t -! _,Gil l.-) ,)-:2L' i / Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodieslforms1Amendm-FY2011-26FED.BANR (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C7fmittee approval required? YES NO ��f7� If so, date approved: f (��[ iDt City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE FY2011 submitted by the WCA-Grants-Projects Budget Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount 010 26 4265 3000 Carryover 26HMT.0001 �/bund 2,231.0E 010 26 4265 1353 Printing 26HMT.0001 2,231.00 TOTAL $2,231.00 TOTAL $2,231.00 This amendment is bein,,q requested because: Cc yr y ovci rt ds a iia,'/abL . spuzd (yt F-'t+ hey.- bt..c15efe- d Prior Committee Actions (Dates): i�t re Dept. Head or Designee) (74 Date (Signature Finance Dept. Review) 5 �2 �‘ Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Amendm-FY2011-26HMT.0001 (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO � (' I If so, date approvetl: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE FY2011 submitted by the WCA-Grants-Projects Budget Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount jund Dept Activity Acct # Acct Name Proj Code Amount 010 26 4265 3361 STATE GRANT 26STG.CT10 4,790.00 010 26 4265 1351 Advertising 26STG.CT10 4,790.00 TOTAL $4,790.00 TOTAL $4,790.00 This amendment is being requested because: /5obi) r." wa. 4..rde_.d ; p-//O bG-- on'-7 V 55pe/\.t be 6re qek✓ 1 tee 6re, Jy1 fo to t- -to be speF - in FY/ aSrv7 been bad9 eked. Prior Committee Actions (Dates): ( gnature Dept. Head or Designee) 5 / Date/ (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Amendm-FY2011-26STG.CT10 (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT, ONLY Finance CcOmittee approval required? YES V NO L ^ �y►� If so, date approved: h O I . O `' City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE FY2011 submitted by the WCA-Grants-Projects Budget Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount and Dept Activity Acct # Acct Name Proj Code Amount 010 26 4265 3361 State Grants 26STG.OSG �j 4,400.00 010 26 4265 1319 Prof.sery 26STG.OSG 1,000.00 1346 Travel 2,400.00 1349 Artist exp 500.00 1350 Exh.exps 500.00 TOTAL $4,400.00 TOTAL $4,400.00 This amendment is being requested because: actz J f4 received yr /9,goo ritfhei 1-14i—Only E/Q0DD as orfyrcv//y bad je ed In eerh'{`ed F'III ba.d5et. Prior Committee Actions (Dates): ignature Dept. Head or Designee) ��/ //. fa rJ 4l r (,) ((t),s� (� J`- ;2-oi I Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:Wsers\shared goodieslformslAmendm-FY2011-26STG.OSG (Apr 2003)