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03/21/2011
1. 2. 3. 4. 5. FINANCE COMMITTEE March 21, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of March 14, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Bradley Hagen, Airport Director Transportation Security Administration Webinar Waterloo, Iowa February 7, 2011 $350.00 Roger Wooten, Maintenance Electrician; Matt Vlasak, Signal Foreman; Kelby Haynes, Maintenance Electrician; Craig Hintzman, Signal Technician; Tina Schellhorn Maintenance Electrician National Electric Code Update Class Waterloo, Iowa March 30, 2011 $580.00 Sergeant Brian Hoelscher; Officer Dustin Lindaman; Officer Shawn Bram; Officer Darin Rulapaugh 2011 Iowa WMD Task Force Specialty Teams Integration Training Des Moines, Iowa March 28-31, 2011 $1,242.00 Officers: Keith Briggs; Mike Briggs; Richard Holleneck; David Turpen; Duane Kemna; Jerry Olson; Dana Jaeger; Daniel Charlson LEIN (Law Enforcement Intelligence Network) Conference Des Moines, Iowa April 18- 29, 2011 $6,400.00 Officer Robert Sankey; Officer Leonard Luft LEIN (Law Enforcement Intelligence Network) Conference Des Moines, Iowa April 4- 15, 2011 $1,600.00 6. 7. 8. 9. 10. Investigator Jason Chopard LEIN (Law Des Moines, April 18- $1,354.00 Enforcement Iowa 29, 2011 Intelligence Network) Conference Dave Boesen, Battalion Chief Arson K-9 Loveland, May 22- $868.60 Recertification Colorado 26, 2011 Dan Trelka, Director of Safety 2011 National Main Des Moines, May 22- $520.00 Services Street Conference Iowa 25, 2011 Investigator Joe Saunders; Midwest Cycle Rochester, May 3-6, $880.00 Officer Zach Ladage Intelligence Minnesota 2011 Organization Annual Conference Code Enforcement Officer 2011 Iowa Code Iowa Falls, April 14- $180.00 Barry Stratton Enforcement Iowa 15, 2011 Conference 11. Approval of request to dispose of a 1990 Miracle Stage Coach, Model 144-414, self - standing play equipment —Submitted by Rick Curran, Facilities Manager. 12. Approval of recommendation of award of contract to Advanced Environmental of Waterloo, Iowa in the amount of $12,940.00 in conjunction with Asbestos Removal & Disposal, Contract No. 139-AR-03-21-11—Submitted by Louis Starks, Contracts and Grants Coordinator. 13. Approval of garbage refund in the amount of $13.50 for Ricky W. Parish, Sr. of 1924 City View Street. 14. Approval of garbage refund in the amount of $756.00 for Varsity Cleaners, Inc. c/o Stan Hemesath of 212 W. 10th Street. 15. Pre Authorizations to Expend over $1,000.00 Dept. Amount /fi Est Expenditure Building/Maintenance $22,343.00 New Roof for Police Training Center Central Garage $3,420.00 Portable welding fume extractor Engineering $1,800.00 PAVE VIEW and Map Director ARC GIS software maintenance contract with Cartegraph Systems Engineering $920.00 + $85.00 Sieve shaker for aggregate testing sieves Engineering $883.91 + $141.16 Aggregate gradation testing sieves Fire Rescue $2,001.03 + $33.23 SCBA Hands Free Brackets Leisure Services $3,600.00 Golf course supplies from Standard Golf Leisure Services $10,000.00 New water services at 1900 Lafayette (Lafayette Park) Leisure Services $35,624.00 Chemicals and fertilizers for turf at municipal golf courses Leisure Services $1,650.00 Cleaning of the Iry Warren golf pro shop Leisure Services $2,800.00 + $300.00 Irrigation repair supplies Leisure Services $4,400.00 + $161.81 Grease trap service unit with 60 gallon aluminum tank Police $240.00 Goal setting and evaluation training to officers and supervisors within the police department Street $3,319.68 Charges to repair damage to electric pole at 312 W. 9th Street Traffic Operations $15,000.00 Installation of High Speed Wireless Radios and Links Waste Management Services $3,265.00 + $30.00 Level indicators BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase several line items on file in the City Clerk's office in the amount of $31,396.73—Submitted by Abraham Funchess, Human Rights Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE March 14, 2011 5:00 p.m. Council Chambers Members present: Schmitt, Hart. Absent: Cole. Moved by Hart, seconded by Schmitt that Leisure Services in the amount of $3,395.00, Moved by Hart, seconded by Schmitt that approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that approved. the Agenda, as amended deleting the item from be approved. Ayes: Two. Motion carried. the Minutes of March 7, 2011, as proposed, be the request for the following travel requests, be Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Abraham Funchess, Executive Director; Sharina Sallis, Commission White Privilege Conference 12 Minneapolis, Minnesota April 13- 16, 2011 $1,616.04 Officers Dave Bovy, Tom Sullivan, Mark Nissen and Brad Walter Iowa Governor's Highway Traffic Safety Conference Des Moines, Iowa April 12- 13, 2011 $590.00 Rudy Jones, Community Development Director Iowa NAHRO Annual Conference Coralville, Iowa April 13- 15, 2011 $615.00 Kent Shankle, Curator; Elizabeth Andrews, Registrar Travel to deliver works from collection of Haitian art to Brown University and Rhode Providence, Rhode Island March 9- 16, 2011 $3,360.00 Elizabeth Andrews, Registrar; an Art Volunteer passenger Return exhibition of works by Karl Zerbe to Sarasota, Florida March 23- 28, 2011 $1,480.00 Sergeant Augustin Farmer; Officer All Bovy; Officer Steve Bose 2011 USPCA annual Narcotics Detection Certification Trials Des Moines, Iowa April 10- 11, 2011 $754.00 Mark Boesen, Manager of Rehab Services; Jon Martin, Rehab/Relocation Specialist; Matt Chesmore, Rehab/Relocation Specialist IAHO Spring Conference Waterloo, Iowa April 6-8, 2011 $750.00 Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that request to donate 10 retired computers to Northeast Iowa Center for Independent Living, a non-profit organization —James A. Quint, Information Services Manager, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that asbestos survey contract with August Enterprises for the Grand Hotel site at 300 Mullan Avenue —Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Recommendation to accept bid from Pioneer Graphics of Waterloo, Iowa in the amount of $1,667.00 for Spring 2011 Storm Water Education Brochure —Submitted by W. Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Two. Motion carried. Finance Committee March 14, 2011 Page 2 Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Engineering $5,450.00 One traffic detection camera and supporting equipment Leisure Services $11,000.00 Electrical repairs for South Annex field Leisure Services $3,100.00 Roofing materials and lumber for Gates pool pump house Leisure Services $1,600.00 Miscellaneous janitorial products to supply the golf courses, Public Market and Boat House Leisure Services $12,000.00 Four (4) drinking fountains for various parks Planning $2,674.21 + $100.00 HP LaserJet CP5525DN laser color printer Police $5,588.00 + $40.00 Two L3 Mobile Vision flash Back 2 Digital Video Recorders with two San disk Extreme 8 GB flash cards Police $1,599.00 HP4525DN for the intoxilyzer used to test blood alcohol levels of intoxicated persons Waste Management Services $10,379.58 + $800.00 Pump repair on a Gorman Rupp Pump Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated March 14, 2011, pp. 1-68, in the amount of $2,444,302.13, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. Schmitt abstained on the S&J Enterprises $1,001.81 and Schmitt Telecom. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:09 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE OERT. STAFF ONLY LINE ITEM USED IV() FY I sowers) LAW, 0 EXPENDED YTD /j 04, GU THIS REQUEST . 00 LEFT AFTER THIS ij U , 0 Z.) REQUEST DATE NAME(S): Brctd1 ILt3e TITLE: DATE: Feb ', 2©rl DESTINATION: I^eo f-f- IZ r0r6 1 DEPARTURE DATE RETURN DATE DATE(S) OF MEETING F 7-cf I 1eD `i 20I/ 'y 20l/ PURPOSE OF TRAVEL: ,,�, �II r aIpa-e ►n a T nsfor--kw Seaur; y M ; VI;S-1-1COW (iS14) kluehina r Ce-'``hr-c1 01 S ccn ►4�Y �o�-% S�c��; y Cord r i -hr 645c.) rely ired by -7-5/4: WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ Yes No METHOD OF TRAVEL: CIT VEHICLE PRIVATE VEHICLE AIR (COMPLETE FOLLOWING INFORMATION) TRAVEL AGENCY: AIRLINE: CITY OF DEPARTURE: ESTIMATE OF COST: (PER PERSON) DEPARTMENT LINE ITEM : 0 i D - - 77 OD - 6 -rra_m_t =Tro LODGING TAXI 3 5 0 MEALS PARKING YES NO REGISTRATION AIRFARE MILEAGE YES NO TOTAL: $ - S D REIMBURSABLE REQUIRED CERTIFICATION 1 BELIEVE THIS TRIP TO BE NECESSARY 1 APPROVE THIS TRAVEL REQUEST AND BENEFICIAL TO TE CITY G WATERLOO MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO r1NAN(.t UtY I , ,1 Arr ONLY r LINE ITEM USED ZQ /7 %I C; 1;qJ FY IL BUDGETED /1t'5 QV EXPENDED YTD THIS REQUEST LEFT AFTER THIS l-y� REQUEST 7 /"J. G DATE , Original - Clerk/Finance py - Department cti NAME(S) AND POSITION(S): Roger Wooten, Mtnc Elec. Matt Vlasak, Signal Foreman, Kelby Haynes, Mtnc. Elec. Craig Hintzman, Signal Technician Tina Schellhorn, Mtnc. Electrician DATE: March 15, 2011 NAME OF CLASS / MEETING: National Electric Code Update Class DESTINATION: Waterloo, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 30, 2011 RETURN DATE: March 30„ 2011 DATE(S) OF MEETING: March 30, 2011 PURPOSE OF TRAVEL: To attend training offered by 3E. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING Provided MEALS 580.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 580.00 TAXI PARKING AIRFARE MISC/TOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Svi(ao ,t&-tJ DEPARTMENT HEAD March 15, 2011 BUDGET LINE ITEM: 266-17-7120-1345 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO $100.00X4 TOTAL: $ $180.00 X 1 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY An l BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY 010-11-1150-1346 11GRT TRNG 3/ 2. 50 3i n. 5 NAME(S) AND POSITION(S): Sgt Brian Hoelscher, Officers Dustin Lindaman, Shawn Bram, and Darin Rulapaugh DATE: 6eP7 3-// March 8th, 2011 NAME OF CLASS / MEETING: 2011 Iowa WMD Task Force Specialty Teams Integration Training DESTINATION: Des Moines Police Department Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 28th, 2011 RETURN DATE: March 31 st, 2011 DATE(S) OF MEETING: March 28th-31 st, 2011 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Sgt. Hoelscher, Officers Bram, Rulapaugh, and Lindaman to the 2011 Iowa WMD Task Force Specialty Teams training on March 28th thru 31st, 2011, in Des Moines, IA. The Waterloo Police Bomb Squad is a member of the Iowa EOD Specialty Task Force Team. This is a joint training session for all Iowa EOD teams to assess the capabilities of a combined response. This training is paid by a grant through HLSEM and the Des Moines Police Department. The cost of this training will be reimbursed by the grant upon completion. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $450.00 LODGING $692.00 MEALS $0.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1242.00 TAXI PARKING AIRFARE MISCITOLLS 010-11-1150-1346 BUDGET LINE ITEM: 1 IGRT TRNG XX GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 310.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED OP) 1/ // D I3`f41 FY .611 BUDGETEDyi>r; EXPENDED VTD //) q).7, C�J, THIS REQUEST 6 -I00, ed LEFT AFTER THIS REQUEST / A $_? 1• �/v� DATE /77/,) I / Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Keith Briggs -Algona PD, Mike Briggs -Cedar Falls PD, Richard Holleneck- Cresco PD, David Turpen-Hamilton County SO, Duane Kemna-Mason City PD, Jerry Olson Northwood PD, Dana Jaeger-UNI PD, Daniel Charlson-Ft. Dodge PD DATE: March 10, 2011 NAME OF CLASS / MEETING: LEIN Criminal Intelligence Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: Algona, Cedar Falls, Cresco, Hamilton Co. Mason City, Northwood, Ft. Dodge DEPARTURE DATE: April 18, 2011 RETURN DATE: April 29, 2011 DATE(S) OF MEETING: April 18-29, 2011 PURPOSE OF TRAVEL: To attend the LEIN Criminal Intelligence Course in Des Moines, Iowa. The course will provide instruction related to the intelligence process, surveillance techniques, photography, legal issues and a weeklong practical exercise. The training has been approved through the Iowa Homeland Security and funding will be reimbursed through the LETPP Homeland Security Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: Included in registration LODGING MEALS $6,400.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 6,400.00 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN5 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY,2oil BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST O,6 1/ //5 Ism c'. / fit' 0, 610 ;?-2,2; 4i.9 DATE 777,c_, 3 // C!l Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Robert Sankey -Britt Police Dept. Leonard Luft-Charles City Police DATE: March 10, 2011 NAME OF CLASS / MEETING: LEIN Criminal Intelligence Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT Britt, Charles City IF NOT WATERLOO: DEPARTURE DATE: April 4, 2011 RETURN DATE: April 15, 2011 DATE(S) OF MEETING: April 4-15, 2011 PURPOSE OF TRAVEL: To attend the LEIN Criminal Intelligence Course in Des Moines, Iowa. The course will provide instruction related to the intelligence process, surveillance techniques, photography, legal issues and a weeklong practical exercise. The training has been approved through the Iowa Homeland Security and funding will be reimbursed through the LETPP Homeland Security Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: Included in registration LODGING TAXI MEALS PARKING $1,600.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 1,600.00 01011 1150 LEIN BUDGET LINE ITEM: 11GRT LEN5 X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY,L BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY 0i6 /1 / /6.' isl 17c 2 /3 �> c;' DATE /77ui ,q-//' Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Jason Chopard-Investigator- Waterloo Police DATE: March 10, 2011 NAME OF CLASS I MEETING: LEIN Criminal Intelligence Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 18, 2011 RETURN DATE: April29, 2011 DATE(S) OF MEETING: April 18-29, 2011 PURPOSE OF TRAVEL: To attend the LEIN Criminal Intelligence Course in Des Moines, Iowa. The course will provide instruction related to the intelligence process, surveillance techniques, photography, legal issues and a weeklong practical exercise. The training has been approved through the Iowa Homeland Security and funding will be reimbursed through the LETPP Homeland Security Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: yes CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: Included in registration LODGING $404.00 MEALS $800.00 REGISTRATION $150.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,354.00 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN5 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED / ,/,::(i '/ FY _ BUDGETED i / EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance /4'_ i1 Copy - Department NAME(S) AND POSITION(S): bPalt, 1 %RfikLlons Cstic AZ50AJ I< -a Eli NAME OF CLASS / MEETING: #k c 14-4t 1&/;.261Fth& d DATE: "Mat, 1 Zott DESTINATION: L04L04/.10 . (40(ACID DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: MAC' 210, Zit DATE(S) OF MEETING: MA.(C ZO I t PURPOSE OF TRAVEL/TRAINING: WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: (off LODGING TAXI i 14Oa6 MEALS PARKING REGISTRATION AIRFARE eSCOa ' MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ �00 , Co?) BUDGET LINE ITEM: 41UG--l.2-tLit /3q4` 'r GRANT REIMBURSABLE !4/_ YES NO YES NO REQUIRED CERTIFICATION TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WAT-RLOO DEPA'TMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY,i i l BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-11-1100-1346 (f/r t: e`; it .3 ;,, 5 ' "-3-lV )'(I 'Co-D ••rtment NAME(S) AND POSITION(S): Director Dan Trelka DATE: March 11, 2011 NAME OF CLASS / MEETING: 2011 National main Street Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 22nd, 2011 RETURN DATE: May 25th, 2011 DATE(S) OF MEETING: May 22nd to 25th, 2011 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to send Director Trelka to the National Main Street Conference on May 22nd to 25th, 2011, in Des Moines, Iowa. Director Trelka serves as a representative to the board of directors for Main Street Waterloo and serves in this capacity as a representative for the city of Waterloo. The conference registration is $355.00 and is paid through a scholarship. The only cost to the city is lodging, meals and transportation cost. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $240.00 LODGING $180.00 MEALS $355:96 REGISTRATION $100.00 MILEAGE/FUEL 520 : 00 TOTAL FOR ALL: $ > TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-11-1100-1346 XX GRANT REIMBURSABLE YES YES NO xx REQUIRED CERTIFICATION NO TOTAL: $ 875.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY-ki/ BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY ic 4-7 7!; 3 (y-.h) , / Copy - Department NAME(S) AND POSITION(S): Joe Saunders/Investigator, Waterloo PD Zach Ladage/Patrol Officer, Cedar Falls Police DATE: May 4-6, 2011 NAME OF CLASS / MEETING: Midwest Cycle Intelligence Organization Annual Conference DESTINATION: Rochester, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 3, 2011 RETURN DATE: May 6, 2001 DATE(S) OF MEETING: May 4-6, 2011 PURPOSE OF TRAVEL: The MCIO conference is being held in Rochester, Minnesota May 4-6, 2011. Upon completion of this three day course participants will have the knowledge and skills for: Intelligence gathering/FI's, Officer safety on traffic stops, search warrants, networking within law enforcement. Black OMG'S, the development of black outlaw motorcycle gangs. Mass Event Planning. It covers the 2009 Hells Angel's USA run held in Carlton Minnesota. Financial investigations and OMG's. The Midwest Cycle Intelligence Organization Conference has been approved through the Iowa Department of Homeland Security and the 2008 Homeland Security Grant will reimburse funding. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $670.00 LODGING $135.00 MEALS REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 880.00 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRTLEN5 X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-5125-1346 Fy, 4 i / BUDGETED i >, EXPENDED YTD THIS REQUEST / ' LEFT AFTER THIS REQUEST Y DATE Original - Clerk/Finance I. Cod - De. • tment NAME(S) AND POSITION(S): Code Enforcement Officer Barry Stratton DATE: March 11, 2011 NAME OF CLASS / MEETING: 2011 Iowa Code Enforcement Conference DESTINATION: Ellsworth Community College Iowa Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 14, 2011 RETURN DATE: April 15`h, 2011 DATE(S) OF MEETING: April 14th to 15Th, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Code Enforcement Officer Barry Stratton to the Iowa Code Enforcement Conference on April 14 to 15th, 2011, at Ellsworth Community College in Iowa Falls, Iowa. Officer Stratton is one of the cities code enforcement that is responsible for enforcing city codes throughout the city of Waterloo. This annual conference will provide information about trends in how to enforce the cities health and safety codes throughout the city. The cost to the city is registration, lodging, meals and transportation cost. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $75.00 LODGING TAXI $45.00 MEALS PARKING $60.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 180.00 BUDGET LINE ITEM: 010-11-5125-1346 XX GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR ` —ci_ 11 DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 21, 2011 Prepared: March 11,2011 Dept. Head Signature: _PH___ # of Attachments: SUBJECT: Submitted by: -31g1161 MIRACLE STAGE COACH SELF STANDING PLAY EQUIPMENT DISPOSAL Rick Curran, Facilities Manager Recommended City Council Action: Leisure Services requests permission to dispose of an approximately 1990 MIRACLE STAGE COACH, Model 144-414, self standing play equipment. Summary Statement: The 1990 Miracle Stage Coach, Model 144-414, no longer meets ADA standards nor US Consumer Product Safety Commission guidelines. Leisure Services cannot install it in any of our properties due to liability. Expenditure Required: 0 Source of Funds: Estimated Value $200.00. Policy Issue: N/A Alternative Background Information: The Miracle Stage Coach is not installed and is currently located at the Leisure Services site. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: March 2, 2011 Prepared: March 17, 2011 j Dept. Head Signature: i # of Attachments: 2 original 1 copy bf Proposal SUBJECT: 139-AR-03-21-11-EDI Submitted by: Louis Starks, Contracts and Grants Coordinator Recommended City Council Action: Resolution approving award and execution of contract to Advanced Environmental in the Amount of: Base Bid: $9,640.00 and Alternate: $3,300.00, Aggregate Bid: $12,940.00. Summary Statement Three bids and bid bonds were submitted as follows: Advanced Environmental: Base Bid: $9,640.00, Alternate: $3,300.00 Total: $12,940.00 August Enterprises LLC: Base Bid: $12,013.00, Alternate: $1,875.00, Total: $13,888.00 Affordable Hazards Removal, Inc.: Base Bid: $42,952.00, Alternate: $4,750.00, Total: $47,702.00 Expenditure Required Not to exceed: $12,940.00. Source of Funds HUD-EDI for all Lafayette St. structures, G.O. for 706 W. 1`t St. structure Policy Issue Slum and blight, and infill housing. Alternative None. Background Information: J➢\LOUISS\Asbestos Removal Contracts \ 139-AR-03-28-11-EDI \ Council Communication template award and execution.doc CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/ARrrnative Action Employer EQUAL HOUSING OPPORTUNITY Proposal Proposal Submitted To: Suzy Schares City Clerk 715 Mulberry St Waterloo, IA 50703 Protect & Address: Asbestos Removal & Disposal - 6 properties 139-AR-3-21-11 EDI Lafayette St & W. 1st St. Waterloo, IA 50703 Phone: 319-291-4429 Date: 3/ 14/ 1 1 l'ENVIRONMENTAL') sc..-TESTING AND ABATEMENT. INQ 1 803 Ricker St. Waterloo, IA 50703 Phone: 319-287-4447 Fax: 319-287-4449 (FAX) We hereby propose to furnish all the materials, equipment and perform all labor for the completion of: ASBESTOS Removal at the following locations 706 W 1st Street $980 915-917 Lafayette St—$4880 919 Lafayette St $940 1013 Lafayette St $1400 1021 Lafayette St $1440 927 Lafayette St $3300 Proposal Includes: (1) daily OSHA required personal & excursion air monitoring State of Iowa requires a ten (10) working day notification by the contractor prior to commencement of work. WE PROPOSE to furnish material and labor, complete in accordance with the above specifications for the sum of: Twelve Thousand Nine Hundred Forty Dollars ($12,940.00*) Terms: Net 30 Days! All accounts subiect to 1.5% monthly charge after 30 days. All work is guaranteed to be as specified. All work to be completed in a workmanlike manner according to specified practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders and will become an extra charge above the estimate. AR agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado. and other necessary insurance. We carry general liability insurance and our workers are fully covered by workers compensation insurance. NOTE: This proposal may be withdrawn by us if not accepted within 30 days. Respectfully Submitted, ADVANCED ENVIRONMENTAL TESTING AND ABATEMENT, INC. "y Llewellyn ACCEPTANCE OF PROPOSAL The prices, specifications and conditians re sactory and are hereby accepted. You are authorized to do the work as specified. Payment(s) will be made as outlined above. Signature: Name & Title (PRINT): Date: .Ahet0J4/__Q_ 4tra„4 5.1(g0 (( To: City Hall Finance Department; I'm writing to have payment for garbage collection for rental property returned to me, the owner. Neglectfully, I paid the Waterloo Water Work's bill, which includes the garbage collection fee, without first calling to explain the rental property has been vacant since 28 October 2010. Listed below you will find all information needed to make the adjustment as need. Owner: Ricky W. Parish, Sr. Phone number: 319 232 9755 Home Address: 3312 Rosehill Terrace, Waterloo, 50701 Property Location: 1924 City View (Waterloo) Account number: 5-40-0850-002506 Billing Date: 01 February 2011, total charge = $95.12, garbage fee = $31.50 Proof of vacancy can be provided by Waterloo Water Works, 319 232 6280. The tenant was evicted as of 01 November 2011 for non-payment of rent. UUG6DFR DISPLAY 3/17/11 13:32:52 Display Account History Account No 05 40 0850 2506 Billing Date Customer PARISH RICKY W SR Ph ' 232-9755 Address 1924 CITY VIEW ST WATERLOO 5=Payments ? Billing Consu Date 2/01/11 1 6 5/13/09 5/01/09 3 6/25/08 13 5/01/08 0 2/01/08 0 Water Payment 17.87- 59. 67- 17.70- 12.73- 12.73- Sewer Payment 37.50- 26.14- 32.86- 31.65- 31.65- F3=Exit F14=Mthly Bill F16=Acct Info F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS Garbage Payment 31.50- 21.00- 21.00- 31.50- 31.50- STORM Payment 8.25- Activity Total St Cnd Payment 95.12- P 106.81- P P 71.56- P 75.88- P 75.88- P F17=Bill F18=Bi11/Pmt F19=Cust Rick A. Schmidt President Dennis H. Schmidt Vice President Free Pick-up and Delivery CLEANERS www.varsitycleaners.com Custom Shirt Laundry r (319) 233-3571 (800) 982-1963 Fax (319) 833-1937 WATERLOO: 216 W. 11th Street 2120 Kimball Avenue City Of Waterloo City Clerk 715 Mulberry St. Waterloo, IA 50703 Dear Sir/Madam, CEDAR FALLS: 323 Washington Jan 13, 2011 Recently I was reviewing costs for our rental properties and discovered I was paying for garbage pick up service to the city of Waterloo for one of the houses. The properties we rent are within walking distance to the company trash bins which are serviced by Black Hawk Waste Disposal. None of the Varsity Cleaners' properties have used the city's garbage pick-up service since 1990 that I am sure of, probably before that. In any event, I have enclosed billings for the rental property at 212 West loth Street from December 2004 to the present showing the quarterly charge of $63.00 for garbage. I am not able to provide billings prior to December of 2004, they have been disposed of. I respectfully request a refund of $1,575.00, (25 quarters at $63.00 ea) for the overpayment on my account payable to Varsity Cleaners, Inc. Enclosed are documents you previously requested, please let me know if you have any questions or need additional information. Thank -you for your attention to this matter. Property: 212 W. l 0th St. Waterloo, IA 50702 Acct: 13-10-1010-018450 0 Y, Stan P Hemesath Business Manager Varsity Cleaners, Inc. "You Look Better In Everything We Do" • Professional Complete Drycleaning & Shirt Laundry Service • Garment Repairs & Alterations • Featuring ADJUST -A -DRAPE Service Black Hawk Waste Disposal Company, Inc. 811 Dearborn Avenue P.O. Box 2592 Waterloo, Iowa 50704 319-232-4150 Fax: 319-232-1086 To Whom It May Concern: This is to verify that Black Hawk Waste disposal has picked up garbage belonging to residents from 212 W. 10th ST, Waterloo, Iowa since September 1998 to present day. This service has been preformed without interruption. The residents live across the street from the landlord (Varsity Cleaners), they throw their garbage in the company's dumpsters which are hauled to the landfill by Black Hawk Waste Disposal. At no time during this period was the City of Waterloo required to pick up garbage for the residents at 212 W. 10th ST.. The current agreement expires December 2011. 1-71 Date awk Waste Disposal Sales Representative MEMORANDUM TO: Finance Committee FROM: Nancy Eckert, City Clerk RE: 212 West 10th Street Our office has received the attached request from the owner of the above described property requesting a refund in the amount of $2,037.00 for garbage service while said property contracted with a private hauler. In checking with the Waterloo Water Works we find that a total of $2,037.00 was paid for garbage service for the period of December 18, 1998 through September 21, 2007, while said property contracted with a private hauler. This item will appear on the Finance Committee agenda of November 5, 2007. Should you have questions prior to that time, please do not hesitate to contact my office. UUG6DFR DISPLAY 3/17/11 16:14:42 Display Account History Account No 13 10 1010 18450 Billing Date Customer VARSITY CLEANERS INC Ph 233-3571 Activity RB Address 212 W 10TH ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Date Payment Payment Payment Payment 3/21/11 29 12/21/10 9/21/10 6/21/10 3/22/10 12/21/09 28 39.80- 94.80- 34 47.06- 90.84- 23 33.80- 71.70- 26 37.43- 76.74- 32 40.64- 86.82- UUG6DFR DISPLAY 63.00- • 63.00- o 63.00- • 63.00- • 63.00- o 16.50- 16.50- 16.50- 16.50- Display Account History Account No 13 10 1010 18450 Billing Date Customer VARSITY CLEANERS INC Ph 233-3571 Address 212 W 10TH ST WATERLOO 5=Payments ? Billing Consu Date 9/22/09 29 6/22/09 26 3/23/09 28 12/22/08 32 9/22/08 39 6/20/08 28 UUG6DFR DISPLAY Water Sewer Garbage STORM Payment Payment Payment Payment 37.33- 80.10- 63.00- e 34.03- 76.74- 63.00- • 36.21- 80.10- 63.00- • 33.90- 86.82- 63.00- • 40.32- 85.14- 63.00- • 30.17- 80.10- 63.00- • Display Account History Account No 13 10 1010 18450 Billing Date Customer VARSITY CLEANERS INC Ph Address 212 W 10TH ST 5=Payments ? Billing Consu Date 3/21/08 12/20/07 9/21/07 6/21/07 3/21/07 12/21/06 Water Sewer Payment Payment 31 32.93- 85.14- 233-3571 WATERLOO Garbage STORM Payment Payment 63.00- 37 35.31- 95.22- 27 26.87- 64.98- 63.00- 24 25.27- 68.23- 66.15- 19 20.09- 64.98- 63.00- 19 18.39- 64.98- 63.00- Total St Cnd Payment 214.10- OA 217.40- P 185.00- P 193.67- P 190.46- P 1 3/17/11 16:14:42 Activity RB Total St Cnd Payment 180.43- P 173.77- P 179.31- P 183.72- P 188.46- P 173.27- P 3/17/11 16:14:53 Activity RB Total St Cnd Payment 181.07- P 130.53- P 154.85- P 59.65- P 148.07- P 146.37- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee! �/ Approval Date ✓� !9 q The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 22,343.00 plus est. shipping costs of $ 0.00 to pay for or purchase new roof for police training center $800 additional for crane rental for Waterloo Maintenance to remove rooftop units This purchase or expenditure is being made because: roof is in poor condition and needs replaced Vendor selected for this purchase: Service Roofing Co. ❑x Bids or written quotes were taken on this purchase, as follows: Service Roofing Co. - $21,543.00 Waterloo Building Maintenance - $24,130.00 Mid -West Rofoing Company - $26,850.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax I I Sewer I I Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /.3 " / 3=/6(.� (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ fvf,2t dC $ K:\shared goodies \forms\pre-auth police roof March_2011 (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form arm The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,420.00 plus est. shipping costs of $ 0.00 to pay for or purchase Portable welding fume extractor This purchase or expenditure is being made because: OSHA requirement for open area welding Vendor selected for this purchase: RIST and Associates Bids or written quotes were taken on this purchase, as follows: RIST and Associates - Des Moines, IA - $3420.00 Air Systems Int'I - Chesapeake, VA - $4595.00 Superior Welding - Waterloo, IA - $5223.73 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-18-7950-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 735,000.00 and the current available balance is Respectfully submitted, 3-is- t ��� �� (Signature Dept. Head or Designee) Date (Sifna�Finance Dept. Review) Date K:\shared goodies \forms\Central Garage - Portable Weld Fume Extractor.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,800.00 plus est. shipping costs of $ 0.00 to pay for or purchase PAVE VIEW and Map Director ARC GIS software maintenance contract with Cartegraph Systems. City Clerk Use Only Finance Committe Approval Date 'PA 00 t( This purchase or expenditure is being made because: These are the softwares used for the Pavement Management System. Vendor selected for this purchase: Cartegraph Systems n Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: This is a technical assistance and maintenance contract for existing hardware. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund QX Road Use Tax n Sewer n Sanitation 0 Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-07-7830-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 2,050.00 $ 2,050.00 t/ Respectfully submitted, 31/V/II Ge Elie his 1/ (Signature ept. Head or Designee) Date (iguatur Finance Dept. Review) Date K:\shared goodieslforms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee ( r Approval Date /l9.t(aitf The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the ENGINEERING Department to expend $ 920.00 plus est. shipping costs of $ 85.00 to pay for or purchase sieve shaker for aggregate testing sieves This purchase or expenditure is being made because: new shaker is needed for new sieves due to larger size sieves Vendor selected for this purchase: Humboldt Mfg. Co. ❑x Bids or written quotes were taken on this purchase, as follows: Humboldt: $920.00; Gilson: $2,132.00; Hogentogler: $1,650.00 add shipping to all of these prices n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El Road Use Tax ❑ Sewer ❑ Sanitation FederaVother grants ❑ Other (specify) Local Option Sales Tax This expenditure is to be coded to the following budget line -item: 205-07-7830-1555 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 5,000.00 $ 4,116.46 Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K\shared goodieslforms\Fvnditure Pre -Authorization- Shaker (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 119.4 190 (( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the ENGINEERING Department to expend $ 883.91 plus est. shipping costs of $ 141.16 to pay for or purchase aggregate gradation testing sieves This purchase or expenditure is being made because: new sieves are needed to comply with current IDOT specifications for aggregate testing Vendor selected for this purchase: Hogentogler & Co, Inc n Bids or written quotes were taken on this purchase, as follows: IDOT: $967.18; Humboldt: $1,085.40; Gilson: $1,016.50; Hogentogler: $883.91 add shipping to all of these prices n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds El Road Use Tax ❑ Sewer n Sanitation FederaUother grants ❑x Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7830-1555 (Fund - Department - Activity - Account Number) Local Option Sales Tax (Project Code) in which the budgeted amount is $ 5,000.00 and the current available balance is Respectfully submitted, A(,C 5 a14i In (Signature Dep ead or Designee) Date (Sighature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization- Sieves (Mar 2010) City of Waterloo Arri-reit Expenditure Authorization Request Form ��� (949(1 P q The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 2,001.03 plus est. shipping costs of $ 33.23 to pay for or puchase SCBA Hands Free Brackets This purchase or expenditure is being made because: This are to be mounted on the new fire truck. Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: There is a single source provider. These have to be compatible with the SCBA's we use at Waterloo Fire Rescue. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 409-12-1400-2128-12GRTSCBA SCBA RELACEMENT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully ubm (Signature Dept. ead or i►esignee) $ 75,000.00 $ 2,978.62 f7VAX/ /,6fzC_ //4<-62Ki4 (Signature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) City of Waterloo %1196i1 Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,600.00 plus est. shipping costs of $ NA to pay for or puchase Golf course supplies from Standard Golf. This purchase or expenditure is being made because: To replace old flags, flagsticks, broken ball washers, worn out cups and other miscellaneous golf course equipment. X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Standard Golf gives the City 25% off retail which is lower than any prices around. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund nBonds nRoad Use Tax n Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Debt. Ffea pr'besignee) Sanitation ,guALL*6-v-tol (Project Code) $ 4,250.00 $ 3,984.29 ✓ • Date '(Sic nature Finance Dept. Review) Date users\shared goodies\forrns\Standard Golf Preauth (2)(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 319...16(t The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,000.00 plus est. shipping costs of New water servcies at.1900 Lafayette, Lafayette Park, to include labor and material. $ to pay for or purchase This purchase or expenditure is being made because: to replace old galvanized water lines for drinking fountain at Lafayette Park. May need to tap in street. Vendor selected for this purchase: All Star Plumbing X Bids or written quotes were taken on this purchase, as follows: All Star Plumbing, Hudson $4,004.00, alternate $4,780.00 Curran Plumbing, Waterloo $4,278.00 alternate $7,627.00 Did not return bids: Plumbing Tech, Young Plumbing, Al Gordon Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: Rath TIF or Park Improvement `-//4)- 3 (- L%/li7 2/(l 7 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectful! submitted, (Signature ept. e r Designee) Date (Si turetinance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) March 9, 2011 RE: WATERLOO LEISURE SERVICES 2011 WATER SERVICE LAFAYETTE PARK ADDENDUM 1 Waterloo Leisure Services recently sent you a bid request for replacement water service line at Lafayette Park, 1900 Lafayette St., Waterloo. Under the BASE BID section there is additional information being provided and we are notifying you of this Addendum to that section. The additional information is the second bullet item (Bored Line) and is explained below. BASE BID Approximately 75 ft of 11/4 inch K Copper from Pay Box • Line from Pay Box to existing pit • Bored line or Trenched Line — Contractor to make all turf and concrete repairs. • City of Waterloo will furnish 5/8 inch meter — meter to be located in concrete pit in the park • New Pay Box will be required • Install 11/4 inch ball valve in existing pit If you have any questions, please contact our office at 291-4370. Thank You. (fit c4 LitAA Rick Curran Facilities Manager CITY OF WATERLOO LEISURE SERVICES COMMISSION 2011 WATER SERVICE LAFAYETTE PARK Waterloo Leisure Services is seeking bids for replacement water service line at Lafayette Park, 1900 Lafayette St., Waterloo. Work to be completed by June 15, 2011. Sealed bids are. due at Noon, Tuesday, March 15, 2011, to the City Clerk at her office at City Hall, 715 Mulberry St., Waterloo, Iowa, 50703, and will be opened at 1:30 PM that day. Sealed bids must be on the Waterloo Leisure Services Bid Form. The City of Waterloo reserves the right to reject any and/or all bids. When submitting bid, please note on the lower left hand corner of envelope:. > Lafayette Park Water Service General Information: The Contractor shall be licensed and bonded through the City of Waterloo. All work to be completed per City of Waterloo, Iowa plumbing codes, with required permits. Inspections done by City of Waterloo Building Department. Permit to be obtained with permit fee to be waived. Contractor shall furnish all labor and materials as specified. SPECIFICATIONS New water service at Lafayette Park, 1900 Lafayette St., Waterloo, IA 50703 with: BASE BID Approximately 75 ft of 1 % inch K Copper from Pay Box • Line from Pay Box to existing pit • Bored line (see ADDENDUM) • City of Waterloo will furnish 5/8 inch meter — meter to be located in concrete pit in the park • New Pay Box will be required • Install 1'/ inch ball valve in existing pit ALTERNATE If found to be galvanized from Pay Box to 6 inch main in street • New tap with new saddle furnished by contractor • Tap to be l % inch • Plug existing taps • Backfill — tamp and repair Street to original condition • Contractor to work with Waterloo Water Works to tap main Rick Curran, Facilities Manager, will meet with contractor. If you have any questions, please contact Rick at 291-4370, Monday through Friday, 7 a.m. to 4 p.m. Contractor will need to work with City of Waterloo Leisure Services crews. Leisure Services crews will connect waterline in pit. BID FORM WATERLOO LEISURE SERVICES 2011 WATER SERVICE LAFAYETTE PARK Our price for the water service as specified above including labor and materials is: BASE dollars ($ ALTERNATE ADD dollars ($ Company Phone Company Address Signature Date Contact Person City Clerk Use Only Finance Committee Approval Date.(-" ( Qu City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 35,624.00 plus est. shipping costs of $ to pay for or purchase Chemicals and fertilizers for turf at municipal golf courses. This purchase or expenditure is being made because: These products are needed to properly maintain Waterloo's three municipal golf courses. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various X Bids or written quotes were taken on this purchase, as follows: Bids received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technologies Manchester, JD Landscapes Cleveland OH, Pace Supply Fairfax, Floratine Central Turf DeWitt, MTI Distributing Bettendorf. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Sewer Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project/Code) V 52,000.00 C `- /yDe 6fr3I(0' -// gnature C3 ad or Designee) Date 4Si 'nat e Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date (k City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,650.00 plus est. shipping costs of $ to pay for or purchase Cleaning of the Iry Warren golf pro shop. This purchase or expenditure is being made because: routine maintenance for the pro shop. Vendor selected for this purchase: Harris Cleaning X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Harris Cleaning Service is the only local vendor that has the steam cleaning equipment needed. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte nature Cf (Project Code) ct $ 6,500.00 " $ -a;g7'I760-25%� L.,' or Designee) Date (ture'Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo 3(1(2-0 u Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,800.00 plus est. shipping costs of $ 300.00 to pay for or puchase Irrigation repair supplies. This purchase or expenditure is being made because: Golf course irrigation systems need various parts thoughout the season to remain operable. n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: MTI Distributing is the sole provider of Toro irrigation parts for this district. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax n Sewer n Sanitation FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1565 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res submitted, nature Deft.1-1ea• • Designee) Date atuy�Finance Dept. Review) Date (Project Code) $ 4,500.00 f a, Col) _ $ 3,100.00 ✓ users\shared goodies\forms\Standard Golf Preauth (2)(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 6( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,400.00 plus est. shipping costs of $ 161.81 to pay for or purchase Grease trap service unit with 60 gallon aluminum tank. Grease trap service is required by Black Hawk County Health Department. This purchase or expenditure is being made because: Service is required for traps at Riverfront Stadium, youth softball complex, Gates pro shop South Hills pro shop. Vendor selected for this purchase: Westmoor, Ltd - Pro Vac X Bids or written quotes were taken on this purchase, as follows: Westmoor, Ltd. Pro New York $4,436.81 Dyna-Vac, New York $4,375.00 AY McDonald had to purchase from same source Want to purchase higher priced unit to get the aluminum tank, extra cord, lower drain n Bids or quotes were not taken on this purchase because: and it pulls less amps. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds nRoad Use Tax Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 406-37-4100-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 17,651.11 and the current available balance is Respectfully submitt ignature Dep (ead or Designee) Date (Sig 11re Fiance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) $ 17,651.11 17 (Q C111,_rZ c .(. 11� li City of Waterloo Expenditure Pre -Authorization Request Form p The Finance Committee of the City Council is hereby requested to authorize the following Department to expend to pay for or purchase City Clerk Use Only Finance Committee Approval Date _((21(1 El El i ` u w purchase or expenditure submitted by the Police $ 240.00 plus est. shipping costs of $ 0.00 `�11�� Goal setting and evaluation training to officers and supervisors within the police department. This purchase or expenditure is being made because: To update the departments ability to establish goals and evaluate our progress towards these goals. Vendor selected for this purchase: Hawkeye Community College ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This is the remaining balance for a previous city approved expense. The projected cost of training the entire police department left a balance due after it was completed. Prior Committee Actions (Dates): 15Z)(,) i7u.�1 v ! f7hzr," rr-r. /1-6% 12; Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1346 Police Travel/Training (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) �/"or/ �,�,�a.��?��� (;cr.«2'7a., 3/'2// (Sig(>fature Dept. Head or Designee) Date (Sig iature Finance Dept. Review) Date K:lshared goodieslforms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase Goal setting and evaluation training to officers and supervisors within the police department. City Clerk Use Only Finance Committee Approval Date IntialW This purchase or expenditure is being made because: To update the departments ability to establish goals and evaluate our progress towards these goals. Vendor selected for this purchase: Hawkeye Community College pi Bids or written quotes were taken on this purchase, as follows: l l Bids or quotes were not taken on this purchase because: There were no other vendors that would customize the training to our needs and provide it in a manner that would allow us to have the entire department attend. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund 0 Road Use Tax 0 Sewer pi Sanitation Bonds FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1346 Police Travel/Training (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respecd(y submitted, (Project Code) '//,coo 02 u2 ( attire Dept. Head or Designee) Date (Signature Finance Dept. Review) K:lshared goodies\forms\Hawkeye Train us (Mar 2010) Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 3,319.68 plus est. shipping costs of $ to pay for or purchase Charges to repair damage to electric pole at 312 W. 9th Street City Clerk Use Only Finance Committee Approval Date 3 [ - I gt This purchase or expenditure is being made because: Damage occurred while material in alley was being rolled in by one of our dump trucks. Vendor selected for this purchase: MidAmerican Energy Company Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: DGeneral Fund Qx Road Use Tax n Sewer n Sanitation ElBonds l i FederaVother grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1400 /710 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 3571300.80 o _ and the current available balance is $ 18 534-32- - a — Respectfully submitted, fie+—►:.! l�f �i r r I; s ��C� `t /./� ;<? .i ! 3"/v 4 r (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Pre-AuthMidAm.xls (Mar 2010) MidAmerican ENERGY OBSESSIVELY. RELENTLESSLY RT YOUR SERVMF• Customer Service: 1-800-275-5745 PO Box 8020 Davenport IA 52808-8020 www.midamericanenergy.com OTHER CHARGES ACCOUNT NUMBER 83061-03009 DUE DATE Mar 3, 2011 AMOUNT DUE $3,319.68 Invoice Number: 0 0091 1 Service Address: CITY OF WATERLOO CLAIMS WATERLOO IA 50703 Date: 02/09/11 FINAL BILL Labor - Claims $961.08 Fleet - Claims $188.61 Materials - Claims $2,169.99 Charges to repair damage to electric utility pole on 9/29/10 at 312 W 9th St, Waterloo, IA (WMIS 2205078) MESSAGE CENTER If you have a question regarding this bill, please call us toll free at 800-275-5745. Our office hours are Monday through Friday between 7:00 a.m. and 3:30 p.m. Keep Send Please include this portion with your payment. MidAmerican ENERGY OBSESSIVELY, RELENTLESSLY AT YOtlI RERVME� CITY OF WATERLOO ATTN STREET DEPT 1601 BLACK HAWK ST WATERLOO IA 50702-1226 I1Iii1IInIIInIuIIIIuIIIininIIIInII Page 1 of 1 ACCOUNT NUMBER 83061-03009 DUE DATE Mar 3 2011 AMOUNT DUE $3 319.68 MidAmerican Energy Company PO Box 8020 Davenport IA 52808-8020 14 0100830610300990000033196800000331968000001149692 City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee Approval Date 3194 f t 1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 15,000.00 plus est. shipping costs of $ to pay for or purchase Installation of High Speed Wireless Radios and Links. This purchase or expenditure is being made because: Upgrade to high speed wireless radios and links to Ansborough, the Isle, 11th St., Flammang and Police Towers for wireless monitoring cameras & 1 year warranty Vendor selected for this purchase: RC Systems E Bids or written quotes were taken on this purchase, as follows: RC Systems (Radio Communications Co.) Waterloo, IA $15,000.00 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation QX Bonds Federal/other grants Other (specify) This expnl'ture is to be coded to the following budget line -item: 408-17-7120-2463 15 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Si nature Dept. H d or Designee) (Project Code) $ 3876@9:OO :-c) Uu v ' f $ 151AA9:80 /; ocU ( ��� ; Cf / ' �� / vv./ 42G2 Date (Signature Finance Dept. Review) Date K:\shared goodies\formsl2011-March-Expenditure Pre -Authorization -High speed radios and links to towers (Mar 2010) City Clerk Use Only Finance Commitef Approval Date I9-1 615(1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 3,265.00 level indicators plus ext. shipping cost of $ 30.00 to pay for or purchase This purchase or expenditure is being made because: The level indicators at the Eq. Basins failed ❑ Bids or written quotes were taken'on this purchase, as follows Bids or quotes were not taken on this purchase because: Heartland Controls is the rep for Drexlbrook controls. Drexlbrook is the controls that are in place at the Eq basin at the plant. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: []Road Use Tax: []Sewer: []Sanitation: []Bonds: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the`following budget line -item: 570/14/5900/1378 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submi)ted, (Project Code) $ 121,842.00 $ 12,721.00 k •l 11'0K 3/&=// Signature Dept. Head Or Designee) ' "' Date (Signatur Finance Dept. Review) Date Quotation Submitted To: Kent Quin Waterloo Waste Mgt Services 3505 Easton Ave Waterloo, IA 50702 USA Phone: (319) 291-4553 Terms: 30 Days Thank you for allowing us to quote this product! Item Description Quote Number: Quotation Date: Quotation Valid: Currency: (1) (UII Electronics) 408-8232-001-000- UII Electronic Assembly Phasing: 45 Degree Phasing Approvals: No Approval IS for Class I, Div 1 When -Powered by an IS Power Supply Output 4-20 MA Frequency: 100 kHz Housing: Chassis Only Padding Capacitor: None Failsafe: Level (Low Level Fail Safe) Special Options: Submitted by: Discount: Net Total: PLEASE ADDRSS ORDERS TO AMETEK DREXELBROOK LEAD TIME = 2-3 WEEKS ARO Please allow $30.00 for shipping Quoted by: Comments: Page I RS031111-4 3/14/2011 30 days US Dollar Ray Schulze Unit Qty Price Total Price $ 1,866.00 2 $3,732.00 $466.50 $3265.50 If you have any questions, please feel free to contact me. Thanks! AMETEK' D EXEL@1 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mmittee approval required? YES V NO lJ_y If so, date approved: i/ $0i City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Human Rights Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 27 2510 3352 Hud Revenue 26,281.30%10 27 2510 1301 Temp Agency 22,009.43 010 27 2510 3000 Cash 4,865.43vi010 27 2510 1303 Mtgs & Workshops 2,169.08 010 27 2510 1352 Photo copies 250.00 010 27 2510 1343 Postage & Mailings 150.58 010 27 2510 1346 Travel -Prof. Training 7,067.64 TOTAL $31,396.73 TOTAL This amendment is being requested because: we needed to bring down the money from revenue into our expenses to even out the fair housing account. $31,396.73 Prior Committee Actio Dates): Sig .cure Dept. Head or Desig (Signature Finance Dept. Review) Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form Housing Amend.xls (Apr 2003)