HomeMy WebLinkAbout03/14/2011Amended Finance Agenda Item
Council Meeting
Monday, March 14, 2011
DELET
Delete Leisure Services Pre -Authorization because it was approved on
Monday, March 7, 2011
Leisure Services
$3,395.00
Preparation and painting of light poles and hand rails at
Young Arena
1.
2.
3.
4.
5.
6.
7.
FINANCE COMMITTEE
March 14, 2011
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of March 7, 2011
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Abraham Funchess, Executive
Director; Sharina Sallis,
Commission
White Privilege
Conference 12
Minneapolis,
Minnesota
April 13-
16, 2011
$1,616.04
Officers Dave Bovy, Tom
Sullivan, Mark Nissen and
Brad Walter
Iowa Governor's
Highway Traffic Safety
Conference
Des Moines,
Iowa
April 12-
13, 2011
$590.00
Rudy Jones, Community
Development Director
Iowa NAHRO Annual
Conference
Coralville,
Iowa
April 13-
15, 2011
$615.00
Kent Shankle, Curator;
Elizabeth Andrews, Registrar
Travel to deliver works
from collection of
Haitian art to Brown
University and Rhode
Island School of Design
Providence,
Rhode Island
March 9-
16, 2011
$3,360.00
Elizabeth Andrews, Registrar;
an Art Volunteer passenger
Return exhibition of
works by Karl Zerbe to
lender
Sarasota,
Florida
March
23-28,
2011
$1,480.00
Sergeant Augustin Farmer;
Officer All Bovy; Officer Steve
Bose
2011 USPCA annual
Narcotics Detection
Certification Trials
Des Moines,
Iowa
April 10-
11, 2011
$754.00
Mark Boesen, Manager of
Rehab Services; Jon Martin,
Rehab/Relocation Specialist;
Matt Chesmore,
Rehab/Relocation Specialist
IAHO Spring
Conference
Waterloo,
Iowa
April 6-8,
2011
$750.00
8. Approval of request to donate 10 retired computers to Northeast Iowa Center for
Independent Living, a non-profit organization James A. Quint, Information Services
Manager.
9. Approval of asbestos survey contract with August Enterprises for the Grand Hotel site at
300 Mullan Avenue —Submitted by Noel Anderson, Community Planning & Development
Director.
10. Recommendation to accept bid from Pioneer Graphics of Waterloo, Iowa in the amount
of $1,667.00 for Spring 2011 Storm Water Education Brochure —Submitted by W. Wayne
Castle, PLS, El, Associate Engineer.
11.
Pre Authorizations to Expend over $1,000.00
Dept
Amount /�I Est
Expenditure
Engineering
$5,450.00
One traffic detection camera and supporting
equipment
Leisure Services
$3,395.00
Preparation and painting of light poles and hand rails
at Young Arena
Leisure Services
$11,000.00
Electrical repairs for South Annex field
Leisure Services
$3,100.00
Roofing materials and lumber for Gates pool pump
house
Leisure Services
$1,600.00
Miscellaneous janitorial products to supply the golf
courses, Public Market and Boat House
Leisure Services
$12,000.00
Four (4) drinking fountains for various parks
Planning
$2,674.21 +
$100.00
HP LaserJet CP5525DN laser color printer
Police
$5,588.00 +
$40.00
Two L3 Mobile Vision flash Back 2 Digital Video
Recorders with two San disk Extreme 8 GB flash cards
Police
$1,599.00
HP4525DN for the intoxilyzer used to test blood
alcohol levels of intoxicated persons
Waste Management
Services
$10,379.58 +
$800.00
Pump repair on a Gorman Rupp Pump
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
March 7, 2011
5:00 p.m.
Council Chambers
Members present: Schmitt, Hart. Absent: Cole.
Moved by Hart, seconded by Schmitt that the Agenda, as amended by changing date and amount
on item 3, be approved. Ayes: Two. Motion carried.
Moved by Hart, seconded by Schmitt that the Minutes of February 28, 2011, as proposed, be
approved. Ayes: Two. Motion carried.
Moved by Hart, seconded by Schmitt that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Tim Moyer, Electrical Inspector
Electrical Plans
Examiner Certification
Des Moines,
Iowa
March 8,
2011
$180.00
Elizabeth Andrews, Registrar
Return exhibition of
works by Karl Zerbe to
lender
Sarasota,
Florida
March 9-
15, 2011
$1,480.00
Kent Shankle, Curator
Travel to deliver works
from collection of
Haitian art to Brown
University and Rhode
Island School of Design
Providence,
Rhode Island
March 9-
16, 2011
$2,215.00
Ayes: Two. Motion carried.
Moved by Hart, seconded by Schmitt that request from Fairview Cemetery to transfer a 1-Ton
pickup truck with dump box to the cemetery to support general grounds maintenance —
Submitted by Mark Rice, Superintendent of Central Garage, be approved. Ayes: Two. Motion
carried.
Moved by Hart, seconded by Schmitt that garbage refund in the amount of $31.50 for Rick and
Darcy Brede of 1114 W. Donald Street —Submitted by Suzy Schares, City Clerk, be approved.
Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that yard waste refund in the amount of $159.00 for Laci
Tamborino of 127 St Croix Drive —Submitted by Suzy Schares, City Clerk, be approved. Ayes:
Two. Motion carried.
Moved by Hart, seconded by Schmitt that garbage refund in the amount of $42.00 for Lauren
McDonald of 1118 Amherst Avenue —Submitted by Suzy Schares, City Clerk, be approved.
Ayes: Two. Motion carried.
Moved by Hart, seconded by Schmitt that sewer refund in the amount of $34.10 for Brian
Ballheim of 69 Joy Drive —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two.
Motion carried.
Moved by Hart, seconded by Schmitt that garbage refund in the amount of $36.00 for Josh
Etringer of 1216 W. 1 lth Street —Submitted by Suzy Schares, City Clerk, be approved. Ayes:
Two. Motion carried.
Finance Committee
March 7, 2011
Page 2
Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building/Maintenance
$2,000.00
Purchase generator fuel tank for City Hall
Building/Maintenance
$7,500.00
Purchase 28" floor scrubber to clean floor at Five Sullivan
Brothers Convention Center
Community
Development
Not to exceed
$5,625.00
8-hour Lead Abatement Worker/Contractor Refresher
course at $225.00 per person
Leisure Services
$3,395.00
Painting of light poles and hand rails at Young Arena
Police
$1,125.00 +
$75.00
Entry level law enforcement officer selection test
Police
$6,805.00
Replacement of aging duty weapons carried by officers of
the department
Street
$1,440.00
Annual subscription fee to Weather Center Satellite-
Telvent DTN
Traffic Operations
$1,857.00 +
$300.00
Replace damaged equipment due to an accident at Hwy
218 off ramp at Ansborough Avenue
Waste Management
Services
$6,332.34 +
$300.00
Repair of pump
Mr. Schmitt, asked Craig why we were approving $2,000 but the bid is below that, the bid is for
$1,471.91. Craig Clark, Building Official, stated that our guys will be installing that so there will
be some fittings and pipe that will be needed. Mr. Schmitt asked on the $7,500 same thing, the
Black Hawk Rentals $7,175 are we approving an extra $325 for a reason? Craig Clark Building,
Official, replied that it will be for chemicals needed for use of it for the first time. It will come
with a five -gallon container that is not included in that.
Mr. Hart, asked on the replacing of lights is that regardless if it's in that type of situation? Do we
have insurance or anything like that? Sandie Greco, Superintendent of Traffic Operations, stated
this is a case were this person doesn't even have a license and had stole a vehicle. So we will try
to turn it into insurance but we will bill for reimbursement.
Ayes: Two. Motion carried.
Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated
March 7, 2011, pp. 1-72, in the amount of $811,572.48, be received, placed on file and approved
and forwarded to the full council for approval. Ayes: Two. Motion carried.
With no further business before the committee, it was moved by Hart, seconded by Schmitt that
the meeting be adjourned at 5:08 p.m. Ayes: Two. Motion carried.
Suzy Schares
City Clerk
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED CYL ;K f x 'v ? 4C-
FY _r lI BUDGETED ✓ i17.1,U
EXPENDED YTD
THIS REQUEST /67 /6, G)
LEFT AFTER THIS
REQUEST /t 3 y(p
DATE 27/,, ,2-Z s - >(C /
Original - Clerk/Finance Co • - Department
NAME(S) AND POSITION(S):
Abraham Funchess — Executive Director
Sharina Sallis - Commissioner
DATE:
February 24, 2011
NAME OF CLASS / MEETING:
White Privilege Conference 12
DESTINATION: Minneapolis, Minnesota
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
4/13/2011
RETURN DATE:
4/16/2011
DATE(S) OF MEETING:
4/13/2011 — 4/16/2011
PURPOSE OF TRAVEL/TRAINING:
To attend the White Privilege Conference in Minneapolis, Minnesota.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$714.00 LODGING TAXI
$ .33e), terMEALS PARKING
$360.00 REGISTRATION AIRFARE
$. / (cZ,O'f, MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ $l /,,/(»L
BUDGET LINE ITEM: 010-27-2500-1346
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ FoyPER PERSON
REQUIRED CERTIFICATION
TRIP SERVES A PUBLIC PURPOSE
ESSARY AND BENEFICIAL TO THE
RLOO
2_
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
STAFF ONLY
010-11-1150-1346
11GRTTK82
/6L)U. C
(,/U c0
NAME(S) AND POSITION(S):
Officers Dave Bovy, Tom Sullivan, Mark Nissen, and
Brad Walter
DATE: DATE 3-
Mar;h 1i2itbl - Clerk/Finance Copy - Department
NAME OF CLASS / MEETING:
Iowa Governor's Highway Traffic Safety Conference
DESTINATION: Marriott Hotel
Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 12"', 2011
RETURN DATE:
April 13"', 2011
DATE(S) OF MEETING:
April 12"' to 13"' , 2011
PURPOSE OF TRAVEL:
Capt. Leibold is requesting authorization to send Officer's T. Sullivan, D. Bovy, Walter, and Nissen to the GTSB
Conference at the Marriott Hotel on April 12th andl3th, 2011, in Des Moines, Iowa. This annual conference updates the
participants in the recent changes in the field of traffic safety and education. This years conference will address drunk
driving, texting and driving, updates in Highway safety legislation and much more. The registration cost of the conference
is $60.00 per officer with lunch provided. Meal cost will be for breakfast on the second day ($7.00 per officer). Dinner on
the first night ($23.00 per officer). Total meal cost would be $120.00. The hotel cost will not exceed $225.00. The total
cost of the conference will not exceed $590.00 and is paid through the Iowa Governors Traffic Safety grant A city vehicle
will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $ 00.00
METHOD OF TRAVEL:
xx
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$230.00 LODGING
$120.00 MEALS
$240.00 REGISTRATION
$0.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 590.00
TAXI
PARKING
AIRFARE
MISCITOLLS
010-11-1150-1346
BUDGET LINE ITEM: 11GRTTK82
XX GRANT REIMBURSABLE
YES NO
xx REQUIRED CERTIFICATION
YES NO
TOTAL: $ 147.50 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
`3- ?fit(
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED ,-`ti'' 2„1
TRAVEL REQUEST
CITY OF WATERLOO
FY i/ I BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
>i.
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Rudy D. Jones
Community Development Director
DATE:
March 4, 2011
NAME OF CLASS / MEETING:
Iowa NAHRO Annual Conference
DESTINATION: Coralville, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 13, 2011
RETURN DATE:
April 15, 2011
DATE(S) OF MEETING:
April 13-15, 2011
PURPOSE OF TRAVEL:
Attend the Iowa NAHRO Annual Conference.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $ -D-
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$240.00 LODGING
$/00.00 MEALS
$225.00 REGISTRATION
50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 615.00
TAXI
PARKING YES
AIRFARE
MISC/TOLLS YES
224 32 5850 1346
BUDGET LINE ITEM: BG21A ADMN
GRANT REIMBURSABLE
NO
x REQUIRED CERTIFICATION
NO
TOTAL: $ 615.00
PER PERSON
1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND QENEFICIAL TO THE
CITY 0
Noel Anderson, Community Planning &
Development Director - DEPARTMENT HEAD
0 --{ I
feared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED C///' Ai ((` <,) /. (
FY :! // BUDGETED G' 7 i L)C
EXPENDED YTD tyoe fy
THIS REQUEST 3 s C 1% G'G%
LEFT AFTER THIS
REQUEST YT 75 - , /
DATE i','Ii . h." .1//
Original -Clerk/Finance Copv - Department
NAME(S) AND POSITION(S):
KENT SHANKLE-CURATOR & ELIZABETH
ANDREWS-REGISTRAR
DATE:
3/8/2011 RCOISe4
NAME OF CLASS / MEETING:
DESTINATION: Providence, RI
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
3/9/2011
RETURN DATE:
3/16/2011
DATE(S) OF MEETING:
PURPOSE OF TRAVEL:
Travel to deliver works from WCA's collection of Haitian art to Brown University and Rhode Island School of Design for an
Upcoming exhibition. WCA is partnering with these prestigious institutions for this project. Costs will be reimbursed by
Brown University.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X
YES NO
COST $
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
1200 LODGING TAXI
560 MEALS PARKING
REGISTRATION AIRFARE
1400 MILEAGE/FUEL 200 MISC/TOLLS
TOTAL FOR ALL: $ 3,360
BUDGET LINE ITEM: 010-26-4265-1346
x GRANT REIMBURSABLE
YES NO Brown University -to reimb.
REQUIRED CERTIFICATION
YES NO
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
CtSeu it y ( KS) ph. ji8/„
DEPARTMENT HEAD MAYOR
ll
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
GI AC:
G:
FINANCE DEPT.
LINE ITEM USED
FY ,I BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori•inal - Clerk/Finance
STAFF ONLY
is
/qd G`. coo
'" `i 5 X/
/7/
Co. - De••rtment
NAME(S) AND POSITION(S):
Elizabeth Andrews- Registrar AND a
Art Volunteer passenger
DATE:
3/8/2011 Qt L EZ6
NAME OF CLASS / MEETING:
DESTINATION:
Sarasota, Florida
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
Revised dates: 3/23/11
RETURN DATE:
Revised dates: 3/28/11
DATE(S) OF MEETING:
3/25-3/26/11
PURPOSE OF TRAVEL:
Return exhibition of works by Karl Zerbe to lender
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x
YES NO
COST $ 0.00
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
350
180
950
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $
1480.00
TAXI
PARKING
AIRFARE
MISCITOLLS
BUDGET LINE ITEM: 010-26-4265-1346
x
YES NO
x
YES NO
TOTAL: $
GRANT REIMBURSABLE
26-STG.OSG
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF TE;itLOO
DEPARTMENT HEAD
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
DATE
3/1460
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
STAFF ONLY
010-11-1160-1346
PDK9,P�., i
/ 2, 2`7
7 ;_/
t 77,, 3 2 / /
NAME(S) AND POSITION(S):
Sgt Augustin Farmer, Officer Al Bovy and Officer Steve
Bose
DATE:
r,
March 8"', 2011
NAME OF CLASS / MEETING:
2011 USPCA annual Narcotics Detection Certification
Trials
DESTINATION: Des Moines Police Department
Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 10t', 2011
RETURN DATE:
April 11 th, 2011
DATE(S) OF MEETING:
April 10m to 11t , 2011
PURPOSE OF TRAVEL:
Sgt. Farmer is requesting authorization to send Sgt. Farmer, Officer's Al Bovy and Steve Bose to the United States Police
Canine Association Narcotics Detector Trials on April 10th and 1lth , 2011, in Des Moines, Iowa. Sgt. Farmer, Officer's Al
Bovy and Steve Bose are Canine handlers for the police department and this is a mandatory certification course for
narcotics searches for both the Canines and the handlers. These trials are only once a year and is necessary for the
officers and canines to maintain their certification. This training will require registration, lodging, travel, and meals. City
vehicles will be needed for travel to the training facility. The funds for this training will be utilized from the police K9 funds.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ 00.00
YES NO
METHOD OF TRAVEL:
xx
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$300..00 LODGING
$240.00 MEALS
$150.00 REGISTRATION
$100.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 754.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
010-11-1160-1346
BUDGET LINE ITEM: PDK9
XX GRANT REIMBURSABLE
YES NO
xx REQUIRED CERTIFICATION
YES NO
TOTAL: $ 0.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED ,;.,,`?67- .3 S O /iq-LP
FY I BUDGETED 7, /7r :-
EXPENDED YTD 7 %;
THIS REQUEST 750
LEFT AFTER THIS
REQUEST
DATE `/-mac//
Original - Clerk/Finance / C�o1 - Department
NAME(S) AND POSITION(S):
MARK BOESEN, MANAGER OF REHAB. SERVICES
JON MARTIN, REHAB/RELOCATION SPECIALIST
MATT CHESMORE, REHAB/RELOCATION SPECIALIST
NAME OF CLASS / MEETING:
IAHO SPRING CONFERENCE
CERTIFICATION & RECERTIFICATION
DATE:
MARCH 7, 2011
DESTINATION: Hawkeye Tech, Waterloo, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 6, 2011
RETURN DATE:
April 8, 2011
DATE(S) OF MEETING:
April 6-8, 2011
PURPOSE OF TRAVEL:
Attend the Iowa Association of Housing Officials Spring Conference and obtain required certification and recertification
courses for Healthy Homes and Plumbing modules.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ -O-
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$750.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISCITOLLS
TOTAL FOR ALL: $ 750.00
224 32 5850 1343- 1316%
BUDGET LINE ITEM: BG14H 0001
GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 250.00 PER PERSON
I BELIEVE THIS TRIP S
AND IS NE A
CITY 0
Noel Anderson, CPD Director
IC PURPOSE
TO THE
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
March 7, 2011
liaarod Goodio3\Forma\Travol Roqucct Form January 2010
DATE
Mayor
BUCK
CLARK
COUNCIL
MEMBERS
DAVID
JONES
Ward 1
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward 3
QUENTIN M.
HART
Ward 4
RON
WELPER
Ward 5
BOB
GREENWOOD
At -Large
STEVE
SCHMITT
At -Large
CITY OF WATERLOO, IOWA
CITY HALL 715 MULBERRY STREET 50703
MEMORANDUM
Date: March 3, 2011
To: Carolyn Cole, Finance Committee chairperson
and Finance Committee Members
From: James A. Quint, Manager, Information Services
Re: Donation of retired computers
541-r"L
I respectfully request your approval to donate retired computers to the following non-profit
organization:
Northeast Iowa Center for Independent Living, Kenneth D. Schuman, ten computers.
WE'REWORKING FOR YOU!MO
An Equall OpOpportunity/Affirmative Action Employer
AUGUST ENTERPRISES, L.L.C.
104 West Clark Street Jefferson, Lowa 50129 Office/Fax:. 515/386-3477
o'//Ud-/7
Tel:
'-r i Ode.0 Fax:
, AV/ Sr,
A/A-,v ,[awn j?/ %O}
'Asbestos Convultation, Inspection and Tp
dent ial Strnchue(s), C rG. ✓( /� o 7 , Iowa
Scope of Work
AUGUST ENTERPRISES, L.L.C. (AELLC) proposes to perform bulk sampling at
the comm�tl/residential ems) located at about tt/ M /(�,
, Iowa. For testing, using an accredited laboratory, we propose to obtain
the standard polarized light microscopy (PLM) analyses; however, in addition, we
suggest obtaining the TEM (field for those materials identified as less than ten
percent, and then obtaining the Point Count Method to verify any material as being less
than ten percent asbestos containing (The intent of this pursuit would be to apply both
standard and stringent methodologies for the accorate and acceptable reporting of
asbestos content in the balding material finishes.)
Consultant Responsibility-_ We will provide
1 _ Necessary trained labor, material, and supply
2_ Reporting of standard laboratory PLM findings per customer turn -around -time
Owner/RepresentativeResponsibility:
1_ Authorize us to proceed on your behalf
2_ Provide access, coordination, authorization to enter and sample
Duration:
1. It is intended that this PLM type inspection may be performed as soon as possible
2_ It is intended that we will coordinate any desired processing of laboratory services
Exclusions:y5
I. This quotation is good for thirty days
2. Invoices unpaid after thirty days are past due and subject to a monthly finance
charge of five percent
3. For listing as `additional insured' there will be a fee of $550_00
4_ For bonding there will be a fee of $550.00 and five percent of the premium
Quotation for Service:
AELLC proposes to inspect- (5�-. �,�� site(s) and PLM report at
$ 9 a S— .00. Please add additional funding for additional testing at $ 7 i .00
Dated / -z z)i/ Name
ACCEPTANCE OF QUOTATIN
The undersigned has reviewed the term and agrees to the conditions.
Dated Name
OwnedAgency/Represeatative
Address
Telephone/Fax/email
Site addresses
46.
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: March 14, 2011
Prepared: March 7, 2011
Dept. Head Signature: Eric Thorson
# of Attachments: 0
SUBJECT: Spring 2011 Storm Water Education Brochure
Submitted by: W. Wayne Castle, PLS, EI, Associate Engineer
Recommended City Council Action:
I have reviewed the bids for the Spring 2011 Storm Water Education Brochure and recommend
that the low bid be accepted.
Summary Statement :
Description: Bids results for the production and distribution of the Spring 2011
Storm Water Education Brochure
Proposal Sent To:
Bravo Printing Company, Cedar Falls, Iowa
Pioneer Graphics, Waterloo, Iowa
Professional Office Services, Waterloo, Iowa
Woolverton Printing Company, Cedar Falls, Iowa
Bids Opened: Thursday, March 10, 2011 12:00 noon
Those Present: Maria Armstrong and Tracia Ross
Engineer's Estimate: Brochure production: $3,500
Bids Received: Pioneer Graphics, Waterloo, Iowa
Woolverton Printing Company, Cedar Falls, Iowa
Recommended Bid:
$1,667.00
$2,753.00
Pioneer Graphics, Waterloo, Iowa $1,667.00
Expenditure Required: The mailing cost will be known once brochures have been
distributed, but based on past mailings, estimated at $7,500.
Source of Funds: Storm Water Utility Fee
Policy Issue: N/A
Alternative: N/A
Background Information:
Since 2004, the City of Waterloo has been required by its Iowa DNR NDPES permit to bi-
annually produce and make available to it's residents educational materials regarding storm water.
This brochure is the second of two such education mailers for permit year 7 and will be distributed
during the week of March 28 - April 2, 2011.
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 5,450.00 plus est. shipping costs of $ 0.00 to pay for or purchase
One traffic detection camera and supporting equipment
City Clerk Use Only
Finance Committees
Approval Date 311 L4 7o N
This purchase or expenditure is being made because:
The University Ave. Frontage Rd is being reconstructed this year and the existing saw cut
loops are being removed and also traffic detection is needed for the construction staging.
Vendor selected for this purchase: Traffic Control Corportation
El Bids or written quotes were taken on this purchase, as follows:
NA
[X Bids or quotes were not taken on this purchase because:
This camera is compatible with the existing system, otherwise it would cost
$28,000.00 for a new system for the whole intersection.
Prior Committee Actions (Dates): None
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax I I Sewer n Sanitation
0 Bonds 0 Federal/other grants n Other (specify) 205-07-7500-2165
This expenditure is to be coded to the following budget Tine -item:
205-07-7500-2165
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 9,998,584.00
$ 4,196, 543.00 1--
Respectfully submitted,
(Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth for Jeff Bales traffic cmera University (Mar 2010)
City Clerk Use Only
Finance Committe
Approval Date 3 to
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 11,000.00 plus est. shipping costs of $
Electrical repairs for South Annex field.
Leisure Services
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
to repairs the field lighting that was damaged by winds blowing down a pole. The pole has
been replaced by MidAmerican Energy.
Vendor selected for this purchase: Sieben Electric
X
Bids or written quotes were taken on this purchase, as follows:
Sieben Electric, Wloo $9,445.00 does not include any underground repairs
Bids sent 2-15-11 to Black Hawk Electric no response. Bid to IES Commercial letter
was returned due to wrong address, there address is now Ankeny Iowa.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
❑ Bonds
Road Use Tax
Federal/other grants ❑
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitt-d,
igna
Sanitation
(Project Code)
$ 150,000.00 `'
$ 87,823.00
/J
✓/ /,/7,P,
Head or Designee) G Date Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee
II
Approval Date ✓(I q l� H
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,100.00 plus est. shipping costs of $ to pay for or purchase
Roofing materials and lumber for Gates pool pump house.
This purchase or expenditure is being made because:
the flat roof at the Gates pool pump house is being replaced.
Vendor selected for this purchase: Menards
❑X
Bids or written quotes were taken on this purchase, as follows:
Menards, Wloo
$3,009.49 Home Depot, Wloo $3,597.15
Waterloo Lumber, Wloo $3,611.51 Pro Build, Wloo $3,806.86
ABC Supply, Wloo $3,397.69
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
[X
General Fund
Bonds
Road Use Tax Sewer
Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
410-22-4200-2132
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectful]y-suubmitted,
t. Hea• .r Designee)
Sanitation
(Project Code)
$ 130,000.00:1
$ 118,144.34 V
C�4u2 r'�' //
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expe diture Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee Approval Date 94(`[ Ir-
170"
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,600.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Miscellaneous janitorial products to supply the golf courses, Public Market, and Boat House.
This includes toilet paper, towels, garbage bags etc.
This purchase or expenditure is being made because:
Supplies are needed to maintain these locations.
Vendor selected for this purchase: Weber Paper
ri Bids or written quotes were taken on this purchase, as follows:
[ j Bids or quotes were not taken on this purchase because:
Weber Paper carries the towels that fit the dispensers already owned and installed.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund Road Use Tax n Sewer Sanitation
• Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120-1541 010-37-4110-1541 010-37-4100-1541
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 3,000 2,500/ 8,900
$ 1932`.72 2,449.63 56140
Respectfully submitted,
).� n c B/11 %.t'zr/64. l<1/24'41.4/1_ 3
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Weber Paper preauth (Mar 2010)
City Clerk Use Only
Finance Committee /'
Approval Date I14I76
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 12,000.00 plus est. shipping costs of $ to pay for or purchase
Four (4) Drinking Fountains for various parks
This purchase or expenditure is being made because:
Drinking fountains for various parks --Byrnes Park(replacement), Lafayette Park(new).
2 stock, 4-6 week lead time.
Vendor selected for this purchase: Ferguson
n Bids or written quotes were taken on this purchase, as follows:
Ferguson -Waterloo 11,705.09
AY McDonald Supply -Waterloo 13,869.05
Winterbottom Supply -Waterloo 17,737.62
Nelson & Hagy-Did not respond
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax Pi Sewer n Sanitation
�X Bonds n Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
CIP Park Improvement 410-37-4105-2168
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted
Y-//
gnee) Date (Signature Finance Dept. Review) Date
(Project Code)
$ 80,000.00 `-
$ 77,588.41 v
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 3 114 I ao l l
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 2,674.21 plus est. shipping costs of $ 100.00 to pay for or purchase
HP LaserJet CP5525N laser color printer
This purchase or expenditure is being made because:
Current color printer is not working and given the age, more cost effective to replace with
new rather than repair
Vendor selected for this purchase: PC Nation
n Bids or written quotes were taken on this purchase, as follows:
PC Nation-$2,674.21
HP - 2,699.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund 0 Road Use Tax Sewer ❑ Sanitation
Q Bonds FederaVother grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
408 08 5700 2106
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current availab
Respec
(Project Code)
$ 12,859.00�
$ 8552.68 ESRI pv pd 3/14 &UU}
3b�.j ( `�' "°f 1 .. '/ '0(/
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3 (i k /�irJtl
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 5,588.00 plus est. shipping costs of $ 40.00 to pay for or purchase
two L3 Mobile Vision Flash Back 2 Digital Video Recorders with two San Disk Extreme
8 GB flash cards.
This purchase or expenditure is being made because:
To replace current equipment that is failing to record. The current equipment is aged to
the point that it is too costly to repair.
Vendor selected for this purchase: L3 Mobile -Vision, Inc.
n Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
This equipment is vender specific to what we currently have in the patrol vehicles.
We are not replacing the whole unit, just the recorder. The wiring harness and
mounting equipment will be reused.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EGeneral Fund n Road Use Tax t l Sewer ❑ Sanitation
Bonds 0 Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
409-11-1100-2106
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Repectfull submitted
(Project Code)
$ 1%occ)" .
(Si. ature Dept. Head or Designee) Date (Sighature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 3I(I?b �(
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1,599.00 plus est. shipping costs of $ 0.00 to pay for or purchase
an HP4525DN for the intoxilyzer used to test blood alcohol levels of intoxicated persons.
This purchase or expenditure is being made because:
The current printer is over seven years old and is not printing properly. Documents
printed from this intoxilzyer are used for court presentations.
Vendor selected for this purchase: Iowa Business Machines
Qx Bids or written quotes were taken on this purchase, as follows:
Iowa Business Machines $1599.00 (local vendor/current maintenance agreement)
Buy.com $1620.93
CDW-G $1571.87
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Qx General Fund n Road Use Tax Sewer ❑ Sanitation
ElBonds IE Federal/othergrants Other(specify)
This expenditure is to be coded to the following budget line -item:
409-11-1100-2106
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(33-07-/( Y717 vaiZi✓ % U- 226.E - it
ept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
17.7 (.40--ri"6,�.e�G.�
City Clerk Use Only
Finance Committee
Approval Date ✓ 1 1 "11 t l- %
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expend
$ 10,379.58
plus ext. shipping cost of $ 800.00
Pump repair on a Gorman Rupp Pump
to pay for or purchase
This purchase or expenditure is being made because:
Pump failed to run, needs to be repaired
Csta'-rn )
❑X
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Quality Pump & Pump Control is the area rep to rebuild Gorman Rupp pumps
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: Sewer: nSanitation:
nBonds:
nFederavother grants: 0Other(specify):
This expenditure is to be coded to the following budget line -item:
570/14/5700/1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respec #}illy subri) ted,
(Project Code)
$ 200,000.00 V.
$ 44,463.53 3 76) , b'y
(Sjefnatur6 Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date