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Home My WebLink About03/07/20111. 2. 3. FINANCE COMMITTEE March 7, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of February 28, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Tim Moyer, Electrical Inspector Electrical Plans Examiner Certification Examination Des Moines, Iowa March 8, 2011 $180.00 Elizabeth Andrews, Registrar Return exhibition of works by Karl Zerbe to lender Sarasota, Florida March 9- 15, 2011 $1,480.00 Kent Shankle, Curator Travel to deliver works from collection of Haitian art to Brown University and Rhode Island School of Design Providence, Rhode Island March 4- 12, 2011 $2,830.00 4. Approval of request from Fairview Cemetery to transfer a 1-Ton pickup truck with dump box to the cemetery to support general grounds maintenance —Submitted by Mark Rice, Superintendent of Central Garage. 5. Approval of garbage refund in the amount of $31.50 for Rick and Darcy Brede of 1114 W. Donald Street —Submitted by Suzy Schares, City Clerk. 6. Approval of yard waste refund in the amount of $159.00 for Laci Tamborino of 127 St Croix Drive —Submitted by Suzy Schares, City Clerk. 7. Approval of garbage refund in the amount of $42.00 for Lauren McDonald of 1118 Amherst Avenue —Submitted by Suzy Schares, City Clerk. 8. Approval of sewer refund in the amount of $34.10 for Brian Ballheim of 69 Joy Drive — Submitted by Suzy Schares, City Clerk. 9. Approval of garbage refund in the amount of $36.00 for Josh Etringer of 1216 W. 11th Street —Submitted by Suzy Schares, City Clerk. 10. Pre Authorizations to Expend over $1,000.00 Dept p Amount + Est S/H Expenditure Building/Maintenance $2,000.00 Purchase generator fuel tank for City Hall Building/Maintenance $7,500.00 Purchase 28" floor scrubber to dean floor at Five Sullivan Brothers Convention Center Community Development Not to exceed $5,625.00 8-hour Lead Abatement Worker/Contractor Refresher course at $225.00 per person Leisure Services $3,395.00 Painting of light poles and hand rails at Young Arena Police $1,125.00 + $75.00 Entry level law enforcement officer selection test Police $6,805.00 Replacement of aging duty weapons carried by officers of the department Street $1,440.00 Annual subscription fee to Weather Center Satellite- Telvent DTN Traffic Operations $1,857.00 Replace damaged equipment due to an accident at Hwy 218 off ramp at Ansborough Avenue Waste Management Services $6,332.34 + $300.00 Repair of pump BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE February 28, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of February 21, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Nancy Gulick, Community Development Coordinator National Healthy Homes Conference Denver, Colorado June 19- 24, 2011 $2,385.00 Captain's Tim Pillack and Joe Leibold FBI National Academy Association Training Conference Des Moines, Iowa April 20- 22, 2011 $446.00 Luke Even, Forestry Foreman Minnesota Shade Tree Short Course Arden Hills, Minnesota March 15- 16, 2011 $355.00 Eric Thorson, City Engineer American Public Works Association 2011 Mid- America Conference and Exhibit Show Overland Park, Kansas May 18- 20, 2011 $532.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that request to Purchase One (1) New Elgin Pelican Street Sweeper at an estimated cost of $166,750.00—Submitted by Mark Rice, Superintendent of Central Garage, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Central Garage $3,250.00 Replacement of front differential — garbage truck 903 Leisure Services $1,183.00 Carpet for two offices at 1101 Campbell, material only Leisure Services $2,600.00 Replacement of 70'pole for field lighting at Cedar River Exchange Park Planning & Zoning; Engineering; Neighborhood Services $1,000.00 ArcView Software Maintenance Agreement Police $2,654.49 Repair patrol car #904 Traffic Operations $6,970.00 20 - Alpha Batteries and Novus Heaters Traffic Operations $12,240.00 + $10.09 Shipping charge for Video Detection Cameras Traffic Operations $2,500.00 2 wood poles and span wire installed by MidAmerican Energy Finance Committee February 28, 2011 Page 2 Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the FY2011 Cattle Congress Storm Water Pump Station in the total amount of $1,107,390.75—Submitted by Eric Thorson, City Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the Public Market Energy Efficiency Upgrades project funded with an Energy Efficiency & Conservation Block Grant in the amount of $200,000.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget to repay the Brownfields cleanup program in the amount of $280,000.00—Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the CAT Marketing grant for The Center for the Arts in the amount of $15,000.00—Submitted by Cammie Scully, Director of Cultural & Arts Center, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the Riverview Recreation Area Passive Unit Enhancements funded with a REAP grant in the total amount of $191,902.00— Submitted by Bill Bachman, Leisure Services Assistant Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the Smart Controls System for City Buildings project funded with an Energy Efficiency & Conservation Block Grant in the amount of $188,360.00—Submitted by Craig Clark, Building Official/Maintenance Administrator, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated February 28, 2011, pp. 1-56, in the amount of $2,220,706.20, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY;Wit BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY C6'r: -77 76,/ 7 /3OU /0 y3, : 3 i' ,:, 2-c' l Cotment NAME(S) AND POSITION(S): Tim Moyer, Electrical Inspector DATE: February 28, 2011 NAME OF CLASS / MEETING: Electrical Plans Examiner Certification Examination DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Tuesday, March 8, 2011 RETURN DATE: March 8, 2011 DATE(S) OF MEETING: March 8, 2011 PURPOSE OF TRAVELITRAINING: To take required examination WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: LODGING MEALS $180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 YES NO x YES NO TOTAL: $ 180.00 GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF/WATERLOO DEPARTMENT HEAD d`/ DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE RttVlsd -fu' -CNettacc c), TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY Lil BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori • final - Clerk/Finance STAFF ONLY (-7/0,gb �f��'34i6, 1 (( /`/%U /�C ✓ /! Co• - be •rtment NAME(S) AND POSITION(S): Elizabeth Andrews- Registrar DATE: 3/1/2011 NAME OF CLASS / MEETING: DESTINATION: Sarasota, Florida DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Revised dates: 3/9/11 RETURN DATE: Revised dates: 3/15/2011 DATE(S) OF MEETING: 3/10-3/12/11 PURPOSE OF TRAVEL: Revision of the dates onl from on inal a roved travel request.... see attached. Return exhibition of works by Karl Zerbe to lender WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 350 180 950 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 1480.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010-26-4265-1346 x YES NO x YES NO TOTAL: $ GRANT REIMBURSABLE 26-STG.OSG REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO (ffixA/C-(J DEPARyKAENT HEAD 3-t/-1 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE rsiSt4 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY /N/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 13'1/, /`fJ5 f(i ,?/S,UU /e 6).: 3.3 2L /l Co. - Detment NAME(S) AND POSITION(S): KENT SHANKLE-CURATOR DATE: 3/2/2011 NAME OF CLASS / MEETING: DESTINATION: Providence, RI DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 3/9/2011 RETURN DATE: 3/16/2011 DATE(S) OF MEETING: PURPOSE OF TRAVEL: Travel to deliver works from WCA's collection of Haitian art to Brown University and Rhode Island School of Design for an Upcoming exhibition. WCA is partnering with these prestigious institutions for this project. Costs will be reimbursed by Brown University. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 300 LODGING 315 MEALS REGISTRATION 1400 MILEAGE/FUEL 200 TOTAL FOR ALL: $ 2,215 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-26-4265-1346 x YES NO YES NO TOTAL: $ GRANT REIMBURSABLE Brown University -to reimb. REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO X ( ct4 DEPARTMENT HEAD / DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: March 7, 2011 Prepared: March 1, 2010 Dept. Head Signature: # of Attachments: SUBJECT: Transfer of Equipment Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: N/A Summary Statement N/A Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: Request authorization from the Finance Committee to honor the request from Fairview Cemetery to transfer a 1- Ton pickup truck with dump box to the Cemetery to support general grounds maintenance. The vehicle under consideration (1987 Ford F350) has been replaced and is to be retired. Page 1 of 1 MARIA ARMSTRONG From: Bredebunch@aol.com Sent: Saturday, February 05, 2011 7:30 AM To: MARIA ARMSTRONG Subject: Refund 1114 W. Donald Maria, I recently purchased the property at 1114 W.Donald St. I have been renovating the property for the last few months. When I signed up for water service I was told I could be exempt from garbage collection as I was not living at the property. I believe I qualify as it was explained to me. -The garbage can was never set out . Property does not have a can. -If you check the records you will see I have a minimal usage per Dorothy at WWW. I would like to request a refund of $ 31.50 that was paid on my 2/01/11 billing. Acct# 5-55-3900-062014 1114 W. Donald St. Waterloo la 50703 Thank You, Rick and Darcy Brede 1703 Downing Ave. Waterloo Iowa 50701 319-493-4084 cell 2/7/2011 WG6DFR DISPLAY Account No 05 55 3900 Customer BREDE RICK Address 1114 W 5=Payments ? Billing Consu Date 2/01/11 0 DONALD Display Account History 62014 Billing Date Ph 493-4084 Activity ST WATERLOO Water Sewer Payment Payment 17.87- 37.50- Garbage Pa nt STORM Payment 8.25- 2/15/11 16:37:09 Total St Cnd Payment 95.12- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS //3 oa & AS hia4-0( 11/5-9 Awe) Ateekl-Aaui-4--1/4 /a s1 c o�x orrvg c.iI �uv !o -To �/ a y /w� "'OW 400 -f d �0 � Made , O'Ikec/ ve+�y�- 5,441-fiaA aid . sie "gook 4.1Lt deneeerue�i2/7 / ` 3(0,0o y4 /- - Rio, aoo9, a008, a.G07 t 9 °A". oci . i9, a a^e, Tar aO atIOG ,gip e a� !f9.ao 05�W 0. Lir \OM01)) /d -7 671 C,rosx J G1,4+ /do, _VA So7o3 • kick 4-6 be, rru c lv !� Lac;'ram boraio t WG6DFR DISPLAY 3/01/11 10:51:52 Display Account History Account No 03 40 2281 53469 Billing Date Customer BARKHAUSEN LACI Ph 231-5606 Activity Address 127 ST CROIX DR WATERLOO S=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 1/20/11 14 33.27- 47.40- 46.50- 8.25- 135.42- OP 10/20/10 23 33.80- 39.48- 55.50- - 8.25- 137.03- P 7/21/10 6 16.85- 37.50- 55.50- 8.25- 118.10- P 4/20/10 10 18.04- 33.33- 55.50- - 8.25- 115.12- P 1/20/10 14 22.92- 40.05- 55.50- 118.47- P 10/20/09 16 22.98- 35.01- 55.50- ' 113.49- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS (p. 61'Oci 9fou UUG6DER DISPLAY 3/01/11 10:51:52 Display Account History Account No 03 40 2281 53469 Billing Date Customer BARKHAUSEN LACI Ph 231-5606 Activity Address 127 ST CROIX DR WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 7/20/09 8 15.30- 31.65- 55.50- 102.45- P 4/20/09 11 17.49- 35.01- 55.50- 108.00- P 1/20/09 11 17.49- 35.01- 55.50- 108.00- P 10/20/08 12 15.47- 36.69- 55.50- • 107.66- P 7/18/08 14 18.14- 38.52- 58.28- 114.94- P RT 4/18/08 12 16.87- 40.27- 61.06- 118.20- P L + F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS Display Account History Account No 03 40 2281 53469 Billing Date Customer BARKHAUSEN LACI Ph 231-5606 Activity Address 127 ST CROIX DR WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment _ 1/18/08 11 14.57- 35.01- 55.50- , 105.08- P RT* _ 10/19/07 9 11.66- 31.65- 55.50- 98.81- P _ 7/23/07 11 13.90- 33.23- 58.28- • 105.41- P _ 4/23/07 9 11.66- 31.65- 55.50- 98.81- P * _ 1/19/07 10 11.46- 33.33- 55.50- 100.29- P _ 10/19/06 16 16.08- 43.41- 55.50- 114.99- P WG6DFR DISPLAY 3/01/11 10:52:24 F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His UUG6DFR DISPLAY 3/01/11 10:52:24 Display Account History Account No 03 40 2281 53469 Billing Date Customer BARKHAUSEN LACI Ph 231-5606 Activity Address 127 ST CROIX DR WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 7/20/06 9 11.77- 26.14- 37.00- 74.91- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Arm January 21, 2011 To: Waterloo Finance Committee 715 Mulberry St. Waterloo, IA 50703 Re: Refund for extra charge for garbage pick-up To Whom It May Concern: I am writing this letter to request a refund in the amount of $42.00. I purchased my home in April and was unknowingly charged for two medium sized garbage containers. I only had one container in my possession and was charged for a second can from the time I purchased my home in April until I discovered the discrepancy on my bill in January of this year. I have included a copy of the bill where I discovered that I was being overcharged. The error in billing has since been resolved; however, the extra amount that I overpaid for garbage collection and for which I should be refunded totals $42.00. I appreciate your time and for helping me resolve this issue. Thank you! Lauren McDonald 1118 Amherst Ave. Waterloo, IA 50702 HUG6DFR DISPLAY 2/15/11 16:41:51 Display Account History Account No 14 20 5930 61514 Billing Date Customer MCDONALD LAUREN A Ph 404-2398 Activity Address 1118 AMHERST AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 12/28/10 4 16.85- 37.50- 31.50- 8.25- 94.10- P 9/27/10 4 16.85- 37.50- 63.00- e 8.25- 125.60- P 6/25/10 2 12.95- 10.55- 21.00- 2.75- 47.25- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS POB 27 WATERLOO IA 50704 60 ACCOUNT i 4— L-,9 3 0 /7 1 4 4DP7FISSAMHERST AVE TERMS "s\iPT Mr J.. PRESORT RETURN sERviyE, REQUESTED GROSS DUE AFTER 17 ET ',/f,-; -f tt 1. • c--; i I 1 III iit ;in I 7q..1E ; t , C61tt/iX0 7f S' wl6d 74- Sd767 RECEIVED 20,11 JRN 28 Ail 11 00 CITY CLER'r, AUDITOR'S OFFICE 2(e-//-cre— Ey: oue - 4, i/, /07 Sr....�.- �� 1:1 ^/ ko. ash rte- 442/ 7 p/ 1 1 to -74/1 a.vz .wj 7644-, 9 iat /(0 % 5;4/ R)1\gakc„Aittiyit hig)t1 UUG6DFR . DISPLAY Display Account History Account No 11 60 0005 35586 Billing Date Customer BALLHEIM BRIAN Ph Address 69 JOY DR 5=Payments ? Billing Consu Date 12/09/10 33 9/09/10 32 6/10/10 26 3/10/10 23 12/09/09 9/10/09 WATERLOO Water Sewer Garbage Payment Payment Payment 48.01- 89.27- 33.08- 44.68- 37.43- 33.80- 38 49.46- 27 35.12- 65.22- 55.17- 57.61- 51.71- 50.13- 31.50- 31.50- 33.08- 31.50- 31.50- 2/15/11 16:42:52 Activity STORM Total Payment Payment 8.66- 179.02- 8.25- 149.65- 8.25- 132.35- 8.25- 132.74- 132.67- 116.75- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS scLP (7c) 1'1 ri)q. St Cnd P RT P P P P RT* P ,�ivalAtc41417,,,k - �hl�'rr To whom it may concern: I, Josh Etringer am writing this letter to receive your approval on back payments on garbage pickup that I paid and was not used from Sept. 1, 2010 through February 17, 2011. I moved out of my house on 1216 W. 11th St. Waterloo on August 31, 2010 to 4821 Millenium Dr. in Cedar Falls. Since August 31, 2010 the house (1216 W. 11th St.) has been vacant until house was recently sold on February 17, 2011. There should not have been any garbage use during this time since I had the garbage container locked in the garage. If there's any questions or concerns feel free to call me at (319) 215-8258. Thanks, vO.A\r_ Check can be mail to: Josh Etringer 4821 Millenium Dr. Cedar Falls, IA 50613 UUG6D!R DISPLAY 3/02/11 15:55:44 . Display Account History Account No 13 50 0240 48994 Billing Date Customer ETRINGER JOSH Ph 319/215-8258 Activity F Address 1216 W 11TH ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 2/23/11 1 17.87- 37.50- 8.25- 63.62- P 12/21/10 0 16.85- 37.50- 27.00- • 8.25- 89.60- P 9/21/10 3 16.85- 37.50- 27.00- 8.25- 89.60- P 6/21/10 4 16.85- 31.65- 27.00- 8.25- 83.75- P 3/22/10 4 16.85- 31.65- 27.00- 8.25- 83.75- P 12/21/09 4 15.30- 31.65- 27.00- 73.95- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date 30� /p !yo (( This purchase or expenditure is being made because: Generator Fuel Tank - City Hall Vendor selected for this purchase: Dick's Petroleum Company 0 Bids or written quotes were taken on this purchase, as follows: Dick's Petroleum Company $1,471.91 Northland Tool Company $ 3,499.99 American Generator Division $4,539.99 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑x Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 409-22-8800-2152 & 410-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) cit'c $ $ 1.1 1(1 1)-3,1 G' Resectfu y submitted, // didtL if (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies \forms\Pre-Auth Generator Fuel Tank (Mar 2010) FROM (MON)FEB 21 2011 21: 84/5T. 21: 63/N0. 93O7T67361 P 2 Dick's Petroleum Company 106 3rd Avenue PO Box 729 Tripoli, Iowa 50676 800-334-7867 Fax: 319-882-3499 dpcssales aabutler-bremer.com "WE PUT SERVICE FIRST." February 18, 2011 City of Waterloo RE: Generator tank Joel, Following is pricing on a tank for your generator to replace the one mounted on the wall in the basement. You mentioned that you would do the plumbing of the tank, so I included a few fittings that you will need. The price is as follows: 1-125 gallon (est.) rectangular tank with powder coat finish 1-containment for above tank with powder coat finish 1-2 x 2 x % duplex bushing for suction and return lines 1-1/2" suction line with foot/check valve 1-D2-38 gauge L7n`�C 1-remote alarm with 25' cable „a 2-1 'h" union (� 2-1 1/2" nipple 9 5 - ` 1-Delivery of tank i $1 471.91 * — Price is for equipment listed only. If you have any questions, please contact me at the above number. Best d ,%.,,sue, Michael R. Sprague, President City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee ! ��Ir Approval Date ((// / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,500.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: 28" Floor Scrubber to clean floor at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Black Hawk Rental Dx Bids or written quotes were taken on this purchase, as follows: Black Hawk Rental $ 7175.00 Martin Bros. $ 7980.0 Edward Don & Company No Bid D Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: DGeneral Fund D Road Use Tax D Sewer D Sanitation n Bonds I I Federal/other grants D Other (specify) This expenditure is to be coded to the following budget line -item: 409-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sAbmitted, (Signature Dept. Head or Designee) (Project Code) ;, ✓ $ SCCCC�% Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization Floor Scrubber (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel. Department to expend $ up to $5,625.00 plus est. shipping costs of $ to pay for or purchase 8-hour Lead Abatement Worker/Contractor Refresher course ($225 per person) This purchase or expenditure is being made because: Required refresher course for certification through the State of Iowa Vendor selected for this purchase: Interfaith Housing Ltd. Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Will travel to Waterloo, thus saving overnight costs Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Road Use Tax ❑ Sewer El Sanitation ❑ Bonds ❑X Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 224-32-5853-1390 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, , ,��,, ;i/✓l� �1�/ram (Signature Dept. bead or eslgriee) A(u AL(i ru $ Project budget=$35,000 $ 18,199.91 ,b<d1 ��a�%,�'�� (/)/142-ft;,i ,2- '2d1/ Date (Si natUre Finance Dept. Review) Date K:lshared goodieslformslExpenditure Pre -Authorization lead refresher 2-28-2011.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3 /1 /91) CI The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,395.00 plus est. shipping costs of $ 0.00 to pay for or purchase Prep and paint two coats of paint on 19 light poles. The Young Arena hand rails on the main entrance will also be painted. This purchase or expenditure is being made because: The painting of the Young Arena light poles and hand rails will coordinate them with all downtown fixtures. Vendor selected for this purchase: Michael Painting n Bids or written quotes were taken on this purchase, as follows: Michael Painting $3395 Waterloo,lowa Verbraken Painting $9846 Waterloo,lowa Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer 0 Sanitation nBonds n Federavother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4500-2177 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is submitte (Project Code) $ 150,000.00 $ 24449.DO- Z-t3 fC i t?-/-//%' I (��i f (t l i r i �%-i/`,/.� J -3 - x6 ignature Pep . or Designee) [fate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 03/01/2011 15:22 3192914297 WATERLOO LEISURE SER PAGE 02/02 of Waterloo Expenditure Pre -Authorization Request For m rm The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 3395.00 Leisure Services Department to expend , plus est. shipping costs of $ 0.00 to pay for or purchase Pre• and saint two coats of aint on 19 li.ht soles. The Youn. Arena hand rails on the main entrance will also be ainted_ This purchase or expenditure is being made because: The •aintin• of the You Arena li.ht soles and hand rails will coordinate them with all downtown fixtures. Vendor selected for this purchase: Michael Paintin El Bids or written quotes were taken on this purchase, as follows: Michael Paintin $3395 Waterloo Iowa Verbraken Paintin $9846 Waterloo, Iowa ❑ Bids or quotes were not taken on this purchase because; Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: l l General Fund ❑ Road Use Tax ❑ Sewer I I [1 Sanitation ❑X Bonds 0 Federal/other rants g ❑ Other (specify) This expenditure is to be coded to the following budget Tine -item: 410-22.4500-2177 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ 150,000.00`r (Project Code) and the current available balance is $ 24 $T,9 p0 a3 I i submitte ignature I ep K:\shared gales\forms\Expenditure Pre Authorization (Mar 2010) or Designee ate (Signature Finance Dept. Review) .5-/'// Date (Signaifure Dept. Head or Designee) Date (Signature Finance Dept. Review) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,125.00 plus est. shipping costs of $ 75.00 to pay for or purchase entry level law enforcement officer selection test. City Clerk Use Only Finance Committee Approval Date 2 t This purchase or expenditure is being made because: Part of the civil service testing process for entry level law enforcement officers. This is the written test given to applicants. Vendor selected for this purchase: Standard & Associates, Inc. • Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: This is proprietary to the company, and set by the State of Iowa as the required test to complete the civil service process for law enforcement. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund n Road Use Tax El Sewer � Sanitation O Bonds l l Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1319 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ , L )L00 and the current available balance is Respectfully submitted, ./ggi z)-,2-4p -7/ -7// ti,),Weefu/1- Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,805.00 plus est. shipping costs of $ 0.00 to pay for or purchase thirty-five Glock generation four semi -automatic 40 caliber pistols with trade-in of thirty-five used generation 3 Glock semi -automatic pistols This purchase or expenditure is being made because: replace aging duty weapons carried by officers of the department. This purchase is a scheduled replacement of the duty weapons. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Jack's Uniform & Equipment - $16080.00 minus trade $9275.00= total $6805.00 Keeprs - $16080.00 minus trade $9100.00 = total $6980.00 Glock Inc. - $16255.00 minus trade $8750.00 = total $7505.00 Ej Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I.XI General Fund Ei Road Use Tax n Sewer Sanitation Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2128 Police Guns/Body Armor (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ if. -, �/ /_, ') and the current available balance is Respectfully submitted, `(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 1,440.00 plus est. shipping costs of $ to pay for or purchase Annual Subscription Fee to Weather Center Satellite-DTN City Clerk Use Only Finance Committee �� `� Approval Date % I This purchase or expenditure is being made because: Telvent DTN provides our weather service data system Vendor selected for this purchase: TELVENT n Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax n Sewer n Sanitation I l Bonds ❑ Federal/other grants Other (specify) This expe diture is to be coded to the following budget line -item: �k 266-19-7-A 1392 &m : , t ) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,500.00 and the current available balance is $ /G%f Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies \forms\ PreauthGuardrail.xls (Mar 2010) TELVENTS 9110 W Dodge Rd. Omaha, NE 68114-3324 Account number 0390243 PAGE: 1 Billing Statement Date: 0211812011 Invoice number 3330022 FORWARDING SERVICE REQUESTED #BWNCVKR 0390243 DECKER,STEVE WATERLOO STREET DEPT 1601 BLACK HAWK ST WATERLOO, IA 50702-1226 IIIIr111111rh1111.1IIIIUIIlrrlru"IIIIIIIIIr,11I11lyuIuII How to contact us: Billing Questions: 1-888-826-4282 billing@dtn.com Technical Support: 1-800-610-0777 techservices@dtn.com Sales: 1-800-610-0777 Account summary Balance Forward: $0.00 Current Charges (see details on the back) $1,440.00 Total Due by Mar 11,2011 51,440.00 Please send your payment 7 - 10 days before the due date to allow time for payment processing. To ensure proper payment posting, detach and retum lower portion with your payment Message from Telvent DTN: Thank you for your business! EARN CREDIT For each new subscriber you refer (three-year contract required) you can earn a $250 credit. Call 1.866.895.7023 with the names and contact information of those you'd like to refer. INNOVATIVE NEW SERVICES FOR YOU Telvent DTN is continuously developing new services in order to best meet your weather information needs. We are the only weather information provider who gives customers the ability to ask their questions to an experienced meteorologist via an online forum, offered at no additional charge to Professional package subscribers. Receiving critical weather information via your cell phone is now easier than ever. In addition to radar and forecasts, get customizablealerts via your mobile device as well. Whether rain, lightning, or hail is your primary concern, Telvent DTN will be watching the skies for you. As always, you'll continue to find the most accurate weather forecasts in the industry at Telvent DTN - our precipitation forecasts were recently rated #1 by an independent party. For more information on these innovative new solutions, call 1.866.895.7023. TELVENT® WATERLOO STREET DEPT WATERLOO, IA 50702 0390243 (QES P)43:T007:001183..001:1000: Total Due by Mar 11,2011 $1,440.00 Amount Paid Send Payment to: TELVENT DTN Inc. PO Box 630845 Cincinnati OH 45263-0845 IIIII'IIIIII111II 1111I1rIIIIIIIIIII1IIIIII11"11II'IIIIIII',II Autopay Check here and complete the enrollment form on the back to pay all of your future bills automatically. Change of billing address, email address or phone number Check here and make changes on the back of this form or call 1-888-826-4282. 1333002203902435 00000144000 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ✓ I ( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,857.00 plus est shipping costs of $ 300.00 3 - Signal heads, a cable mount assembly and astro-bracket to pay for or purchase This purchase or expenditure is being made because: To replace damaged equipment due to an accident at the Hwy 218 off ramp at Ansborough Ave. Vendor selected for this purchase: Traffic Control Corporation Q Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $1,857.00 Brown Traffic Products, Inc. Davenport, IA $2,048.25 O Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund QX Road Use Tax Sewer El Sanitation ElBonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 22,550.00 $ 6,708.79 '/ !' APA :/ti 7 .,/'2- 2 tit/ (Signature Dept. ead or Designee) D. to (Signature Finance Dept. Review) Date K:lshared goodieslforms12011-March-Expenditure Pre -Authorization -signal heads, etc. accident 218 off ramp & Ansborough (Mar 2010) �C/k-l�t-cam City Clerk Use Only Finance Committee j Approval Date 3 I ) 1Og City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 6,332.34 plus ext. shipping cost of $ 300.00 Repairpump to pay for or purchase This purchase or expenditure is being made because: Repair raw sewage pump #3. Lower bearings, lower seal, bearing sensor failed. n Bids or written quotes were taker- on'this porch Se, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is the area rep to do repairs on KSB pumps. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: X Sewer: Sanitation: Bonds: []Federal/other grants: �Other(specify): This expenditure is to be coded to the'following'buget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 9 06 oia 0, ; , e -2 a 53J $ t1 4/,41 ./ / r �'%.Cn (Sign- ure D=.t. Head Or Designee) Date '(Sig`nature Finance Dept. Review) Date Fax Quotation Quality Pump & Control 840 —15th Si. S.W. Mason City, IA. 50401 Phone (641) 422-0441 Fax (641) 422-0442 lob Description: KSB 1(500-500 Date: 2-17-2011 To: City of Waterloo Attention: Kent Fax i1 319-291-4523 From: Jason Rosauer QUANTITY UNIT DESCRIPTION PRICE TOTAL 1 Lowcr bearings 'Lower Mach. Semi $1,442.69 51497.68 $2,885.38 $1497.68 14hrs Bearing Sensor Labor h1- $689.28 $I,260.00 $689.28 $1,260.00 (o.”.Z . 3 z/ Se' C. C)U