HomeMy WebLinkAbout02/28/20111.
2.
3.
4.
FINANCE COMMITTEE
February 28, 2011
5:00 p.m.
Council Chambers
Roll Ca11: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of February 21, 2011
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Nancy Gulick, Community
Development Coordinator
National Healthy
Homes Conference
Denver,
Colorado
June 19-
24, 2011
$2,385.00
Captain's Tim Pillack and Joe
Leibold
FBI National Academy
Association Training
Conference
Des Moines,
Iowa
April 20-
22, 2011
$446.00
Luke Even, Forestry Foreman
Minnesota Shade Tree
Short Course
Arden Hills,
Minnesota
March
15-16,
2011
$355.00
Eric Thorson, City Engineer
American Public
Works Association
2011 Mid -America
Conference and Exhibit
Show
Overland
Park, Kansas
May 18-
20, 2011
$532.00
5. Approval of request to Purchase One (1) New Elgin Pelican Street Sweeper at an
estimated cost of $166,750.00—Submitted by Mark Rice, Superintendent of Central Garage.
6.
Pre Authorizations to Expend over $1,000.00
Dept
AmountEst
Expenditure
Central Garage
$3,250.00
Replacement of front differential — garbage truck 903
Leisure Services
$1,183.00
Carpet for two offices at 1101 Campbell, material only
Leisure Services
$2,600.00
Replacement of 70'pole for field lighting at Cedar
River Exchange Park
Planning & Zoning;
$1,000.00
ArcView Software Maintenance Agreement
Engineering; Network
System
Police
$2,654.49
Repair patrol car #904
Traffic Operations
$6,970.00
20 — Alpha Batteries and Novus Heaters
Traffic Operations
$12,240.00 +
Shipping charge for Video Detection Cameras
$10.09
Traffic Operations
$2,500.00
2 wood poles and span wire installed by MidAmerican
Energy
BUDGET LINE ITEMS TO BE AMENDED
1. Approve the project budget for the FY2011 Cattle Congress Storm Water Pump Station
in the total amount of $1,107,390.75—Submitted by Eric Thorson, City Engineer.
2. Approve the project budget for the Public Market Energy Efficiency Upgrades project
funded with an Energy Efficiency & Conservation Block Grant in the amount of
$200,000.00—Submitted by Paul Huting, Leisure Services Director.
3. Approve the project budget to repay the Brownfields cleanup program in the amount of
$280,000.00—Submitted by Noel Anderson, Community Planning & Development Director.
4. Approve the project budget for the CAT Marketing grant for The Center for the Arts in
the amount of $15,000.00—Submitted by Cammie Scully, Director of Cultural & Arts Center.
5. Approve the project budget for the Riverview Recreation Area Passive Unit
Enhancements funded with a REAP grant in the total amount of $191,902.00—Submitted
by Bill Bachman, Leisure Services Assistant Director.
6. Approve the project budget for the Smart Controls System for City Buildings project
funded with an Energy Efficiency & Conservation Block Grant in the amount of
$188,360.00—Submitted by Craig Clark Building Official/Maintenance Administrator.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
February 21, 2011
5:00 p.m.
Council Chambers
Members present: Cole, Schmitt, Hart.
Moved by Hart, seconded by Schmitt that the Agenda, as amended deleting Cammie Scully from
item #1, be approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that the Minutes of February 14, 2011, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Bill Gronen, Part-time Temp
and/or Kent Shankle, Curator as
an alternate
Travel to deliver works
from collection of
Haitian art to Brown
University and Rhode
Island School of Design
Providence,
Rhode Island
March 4-
12, 2011
$2,830.00
Officers Erie and Gergen
International Law
Enforcement Educators
and Trainers Association
Wheeling,
Illinois
April 11-
15, 2011
$1,797.12
Sergeants Brian Hoelscher and
Hector Camarin
Northwestern First Line
Supervisor School
Johnston,
Iowa
April 10-
15, 2011
$1,500.00
Wendy Drinovsky, Records
Manager; Rose Davis, Clerk
Shield Technology
Conference
Johnston,
Iowa
May 3-5,
2011
$556.00
Cammie Scully, Director of
Waterloo Center for the Arts
Cultural Advocacy Day
Des Moines,
Iowa
February
14-15,
2011
$185.00
Mr. Schmitt stated that the Rhode Island trip is being paid for by Brown University.
Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Hart that the request for the following expenditure requests, be
approved
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building/Maintenance
Not to exceed
$20,000.00
Electrical work for Five Sullivan Brothers Convention
Center
Building/Maintenance
$2,200.00
408 E. 6th Street water main repair
Clerk/Finance
$2,300.00
InfoTronics Employee Time and Attendance System
software for the City's timeclocks
Culture & Arts
Not to exceed
$2,300.00
Printing and mail service from Pioneer Graphics
Fire Rescue
$8,950.00
Purchase 2010 John Deere Gator XUV 6201 4x4
Leisure Services
$1,183.00
Carpet for two offices at 1101 Campbell Avenue
Waste Management
Services
$19,940.00
Software for t.v. van
FINANCE DEPT. STAFF ONLY
LINE ITEM USED ;<,y;
TRAVEL REQUEST
CITY OF WATERLOO
FY v`II BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
/ y`. U. co
Copy - .. rtment
NAME(S) AND POSITION(S):
Nancy Gulick, Community Development Coordinator
DATE:
2/18/2011
NAME OF CLASS / MEETING:
National Healthy Homes Conference
DESTINATION: Denver, CO
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
June 19, 2011
RETURN DATE:
June 23 or 24, 2011
DATE(S) OF MEETING:
June 20-23, 2011
PURPOSE OF TRAVEL:
Mandatory Conference for the Lead Grant.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo-Expedia on 2/7/2011 $565
ESTIMATE OF COST:
810
300
375
LODGING 100
MEALS 50
REGISTRATION 700
MILEAGE/FUEL 50(baggage)
TOTAL FOR ALL: $ 2,385
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 224-32-5853-1346
X
YES
YES
GRANT REIMBURSABLE
NO BGLED TRVL
X REQUIRED CERTIFICATION
NO Mandatory for Lead Grant
TOTAL: $
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BNEFICJAbtO THE
CITY OF WATERLOO
DEPARTMENT HEAD
-27.la, )(
DATE
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
1:\NANCY-G\travel\Travel Request Form Denver CO 2-7-2011.doc
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY Ai ( BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori. inol - Clerk/Finance
STAFF ONLY
010-11-1100-1346
/(c267/
v :2'PC.i
Copy - Deportment
NAME(S) AND POSITION(S):
Captain's Tim Pillack and Joe Leibold
DATE:
February 18, 2011
NAME OF CLASS / MEETING:
FBI National Academy Association Training Conference
DESTINATION: Embassy Suites
Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 20"' , 2011
RETURN DATE:
April 22nd , 2011
DATE(S) OF MEETING:
April 20th to 22nd , 2011
PURPOSE OF TRAVEL:
Chief Trelka is requesting to send Captain's Tim Pillack and Joe Leibold to the FBI National Academy Association
Training Conference that is being held at the Embassy Suites in Des Moines, Iowa from April 20th to April 22nd , 2011.
Both Captain Pillack and Captain Leibold are graduates of the FBI National Academy. This training is a great way to
network with other graduates of the National Academy and learn current trends in law enforcement. The training also will
have seminars in forensic science, criminal investigations and domestic terrorism. Total cost to attend this training to
include registration; lodging, meals and travel expense is $446.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ 00.00
YES NO
METHOD OF TRAVEL:
xx CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$200.00 LODGING
$46.00 MEALS
$200.00 REGISTRATION
$0.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 446.00
TAXI
PARKING
AIRFARE
MISCITOLLS
BUDGET LINE ITEM: 010-11-1100-1346
xx GRANT REIMBURSABLE
YES NO
xx REQUIRED CERTIFICATION
YES NO
TOTAL: $ 0.00 PER PERSON
1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
1 APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
Lt
DATE DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED /12 . 7 _L: /1'c7//.
FYI /( BUDGETED
EXPENDED YTD /73 j
THIS REQUEST 15 j.,Li�r
LEFT AFTER THIS
REQUEST
DATE --;22)Ni d t f
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Luke Even — Forestry Foreman
DATE:
2/21/11
NAME OF CLASS / MEETING:
Minnesota Shade Tree Short Course
DESTINATION: Bethel University, Arden Hills, MN
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
3/15/11
RETURN DATE:
3/16/11
DATE(S) OF MEETING:
3/15/11— 3/16/11
PURPOSE OF TRAVEL/TRAINING:
Attend Minnesota Shade Tree Short Course
*Conference will be educational in the field of arboriculture
*Obtain required CEU's for Certified Arborist status
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$95 LODGING
MEALS
$165 REGISTRATION
$70 MILEAGE/FUEL
$25
TOTAL FOR ALL: $ 355
TAXI
PARKING
AIRFARE
MSC/TOLLS
BUDGET LINE ITEM: 010-37-4100-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED % ` G 7 /k3i' /3Lf �,�i
FYI)/ BUDGETED 3C OC'
EXPENDED YTD f " 2
THIS REQUEST S 22.00i
LEFT AFTER THIS
REQUEST /$CSC. 2S•
DATE
Original - Clerk/Finance 7,21(,) Co - De • • rtment
NAME(S) AND POSITION(S):
Eric Thorson
City Engineer
DATE:
February 22, 2011
NAME OF CLASS / MEETING:
American Public Works Association 2011 Mid -America
Conference and Exhibit Show
DESTINATION: Overland Park, Kansas
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 18, 2011
RETURN DATE:
May 20, 2011
DATE(S) OF MEETING:
May 18 — 20, 2011
PURPOSE OF TRAVEL/TRAINING:
To attend American Public Works Association 2011 Mid -America Conference and Exhibit Show
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$252.00 LODGING TAXI
105.00 MEALS PARKING
175.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 532.00
BUDGET LINE ITEM: 266-07-7830-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 532.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
1 APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
February 22, 2011
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: February 28, 2011
Prepared: February 21, 2011
Dept. Head Signature:---e--'
# of Attachments:
SUBJECT:
Submitted by:
''a4'vocI
Request Authorization to Purchase One (1) New Elgin Pelican Street
Sweeper
Mark Rice, Central Garage Superintendent
Recommended City Council Action: NA
Summary Statement: Replacement street sweeper to be purchased through the Minnesota state
bid process.
Expenditure Required: Estimated Cost: $166,750
Source of Funds: 410-19-7100-2117
Policy Issue: NA
Alternative: NA
Background Information: We have had the ability to test a number of different types and styles
of sweepers and vacuum trucks and find the Elgin 3-Wheel continues to perform best for our
specific needs. Due to the regional sales structure within Elgin, it will not be possible to seek
competitive bids for a like model sweeper. I am, however, requesting authorization to purchase
this sweeper through the Minnesota state bid, which will result in 2-3% savings versus factory
direct.
City Clerk Use Only
Finance Committee
Approval Date i�� % j 1
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 3,250.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Replacement of front differential - garbage truck 903
This purchase or expenditure is being made because:
gears excessively worn and cracked
Vendor selected for this purchase: Inland Truck Parts
❑X Bids or written quotes were taken on this purchase, as follows:
Inland Truck Parts - Des Moines, IA - $3250
Harrison Truck Center - Elk Run Hts, IA - $3650 + Frt
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds
❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1569
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 175,000.00 ' -
$ 797,s 3 - �1 ✓
Respectfully ubmitted,
t l : N.� f i l i!. � �' % i /l! : !/? -, ,3";k W I
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Sanitation - Front Differential - Truck 903.xls (Mar 2010)
02/22/2011 15:35 3192914297
WATERLOO LEISURE SER
PAGE 02/02
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ to pay for or purchase
$ 1,183.00
plus est. shipping costs of
Carpet for two offices at 1101 Campbell, material only.
This purchase or expenditure is being made because:
to replace old carpet in two offices, directors office, sports manager office.
Vendor selected for this purchase: Floor Decor Waterloo IA
Bids or written quotes were taken on this purchase, as follows:
Floor Decor, Waterloo $1,182.86 $15.99 per square yard this was discontinued
carpet, regular price was over $20 per sgyd
Riley's Floor, $1,856.45 $25 per sqyd carpet is of comparable quality per this vendor
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer n Sanitation
X
❑ Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1371
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res cff+ Ily submitted
ignature Dept d or Designee) Date
K:\shared goodies\forms\Fl0000r Decor (Mar 2010)
(Project Code)
$ 19,500.00
$ 67900700 `75,r
441J ; r; (; IJ}_IL.t�,J
(Signature Finance Dept. Review)
Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,600.00 plus est. shipping costs of $ to pay for or purchase
Replacement of 70' pole for field lighting at Cedar River Exchange Park, includes the
pole and labor to set.
This purchase or expenditure is being made because:
Replacement of pole due to wind damage at South Annex ball diamond.
Vendor selected for this purchase: Mid -American Energy Waterloo
X
Bids or written quotes were taken on this purchase, as follows:
Mid -American Energy, Waterloo $2,503.95
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
❑ Bonds
Road Use Tax
Federal/other grants
Sewer ❑ Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
410-37-41 05-2168 37I M P-0013
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitt d, Q
(Stg'at re Deaf ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
$ 80,000.00 V
$ 91-74-3-1-45
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the P&Z,Eng & NS Department to expend
$ 1,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
ArcView Software Maintenance Agreement
This purchase or expenditure is being made because:
The maintenance agreement is a yearly agreement that provides technical support
for the software, as well as no -cost upgrades that become available
Vendor selected for this purchase: ESRI
❑ Bids or written quotes were taken on this purchase, as follows:
E Bids or quotes were not taken on this purchase because:
This is a maintenance agreement to current software
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EGeneral Fund rj Road Use Tax ❑ Sewer Sanitation
❑ Bonds n Federal/other grants ❑ Other (specify)
AS
This expenditure is to be coded to the following budget line -item: 2 N 3) q10 6 0 tS60,9(;Y9&
010 08 5700 1520 (PZ$333.34);266 07 7830 1520 ($333.33).-Cf9
(Fund - Department - Activity - Account Number) (Project Code)
r1 34
in which the budgeted amount is $ � ) L O SbO.W ✓
$ 5606"' sco L?
and the current available balance is
Respectfully submitted,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
esria
ESRI Inc
380 New York Street
REDLANDS CA 92373
SUBJECT: MAINTENANCE QUOTE
DATE:
TO:
ORGANIZATION:
FAX #:
FROM:
FAX #:
EMAIL:
Number of pages transmitted
(including this cover sheet):
01/20/2011
Aric
CITY OF WATERLOO
PLANNING & ZONING DEPT
319-291-4262 PHONE #: 319-291-4366
Patrick Whalen
909-307-3083 PHONE #: 888-377-4575 Ext. 2470
pwhalen@esri.com
QUOTATION #25446939
4 DOCUMENT DATE: 11/04/2010
Please find the attached quotation for your forthcoming software
maintenance term. Keeping your maintenance current entitles you to
exclusive benefits, and if you choose to discontinue your coverage, you will
become ineligible for these valuable benefits and services. All maintenance
fees from the date of discontinuation will be due and payable if you decide to
reactivate your coverage at a later date. For details regarding the
maintenance program benefits for your licensing, please visit
http://www.esri.com/maintenancebenefits.
Customers who have multiple copies of some Esri products may have the
option of supporting some of their licenses with secondary maintenance.
Please contact Customer Service to find out more about the availability of
secondary maintenance.
For information about Esri Desktop, Developer software, or Web services
terms of use, as well as purchase order terms and conditions, please visit
http://www.esri.com/legal/licensing/software-license.html.
Do you need training? You can get affordable Esri software training for your
entire organization with a subscription to Esri Virtual Campus. To find out
how, visit the campus: http://campus.esri.com/campus/catalog/subscriptions
For details about ECP discounts and waivers for non-profit users please visit
http://www.conservationgis.org/grant
If you have any questions or need additional information, please contact
Customer Service at 888-377-4575.
0
esri
)ate: 11/04/2010
380 New York Street
REDLANDS, CA 92373
Phone: 888-377-45752470
Fax #: 909-307-3083
Quotation Number: 25446939
Quotation
:ITY OF WATERLOO
'LANNING & ZONING DEPT
'15 MULBERRY ST
VATERLOO IA 50703
kttn: Aric
:ustomer Number: 159163
'or questions regarding this document, please contact Customer Service at 888-377-4575.
Send Purchase Orders To:
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Patrick Whalen
Please include the following remittance address
on your Purchase Order:
ESRI Inc.
File #54630
Los Angeles, CA 90074-4630
tem Qty Material#
Unit Price Extended Price
10 1 87192
ArcView Single Use Primary Maintenance
Start Date: 02/20/2011
End Date: 02/19/2012
1010 2 87193
ArcView Single Use Secondary Maintenance
Start Date: 02/20/2011
End Date: 02/19/2012
)UNS/CEC: 06-313-4175 CAGE: OAMS3
400.00 400.00
300.00 600.00
Subtotal 1,000.00
Estimated Tax 0.00
Total $ 1,000.00
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Patrick Whalen Ext: 2470
[CSBATCHDOM]
To expedite your order, please reference your customer number and this quotation number on your purchase order.
esri
)ate: 11/04/2010
380 New York Street
® REDLANDS, CA 92373
Phone: 888-377-45752470
Fax #: 909-307-3083
Quotation Number: 25446939
Quotation
Page 2
tem Qty Material#
Unit Price Extended Price
3Y SIGNING BELOW, YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION. D0
JOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS
38EN ISSUED AT YOUR DIRECTION WITHOUT ADDITIONAL AUTHORIZING PAPERWORK.
:f you have made ANY alterations to the line items included in this quote and have chosen to sign the
Note to indicate your acceptance, you must fax ESRI the signed quote in its entirety in order for the
juote to be accepted.
:f your organization is a US Federal, state, or local government agency; an educational facility; or a
:ompany that will not pay an invoice without having issued a formal purchase order, a signed quotation
;ill not be accepted unless it is accompanied by your purchase order.
:f you choose to discontinue your support, you will become ineligible for support benefits and services.
,11 maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate
rour support coverage at a later date.
'his quotation is subject to the terms set forth herein and the terms of your agreement with Esri, if any,
:r as otherwise provided by Esri's standard terms and conditions at www.esri.com/legal, which are
_ncorporated by reference. Federal Government entities and prime contractors buying under GSA
:ricing/terms are subject to Esri's Federal Supply Schedule GS-35F-50868. Acceptance is limited to terms
:f this quotation. Esri objects to and expressly rejects any different or additional terms contained in
my purchase order, offer or confirmation sent to or to be sent by buyer. All terms of this quotation as
referenced above shall be incorporated into and are part of any further or additional agreement regarding
tsri's software data, web services, training, services and maintenance.
:n order to expedite processing, please reference the quotation number and any/all applicable Esri
:ontract number(s) (e.g. MPA, ELA, Smartsuy, GSA, BPA) on your ordering document.
iy signing below, you are authorizing ESRI to issue a software support invoice in the amount of
plus sales tax, if applicable.
'lease check one of the following:
I agree to pay any applicable sales tax.
I am tax exempt. Please contact me if ESRI does not have my current exempt information on file.
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Patrick Whalen Ext: 2470
To expedite your order, please reference your customer number and this quotation number on your purchase order.
[CSBATCHDOM]
® 380 New York Street
esri
)ate: 11/04/2010
® REDLANDS, CA 92373
Phone: 888-377-45752470
Fax #: 909-307-3083
Quotation
Page 3
Quotation Number: 25446939 Customer Number: 159163
tem Qty Material#
Unit Price Extended Price
?lease indicate on your purchase order if this purchase is funded through the American Recovery and
teinvestment Act, and whether ESRI is a Prime Recipient, Sub -recipient, or Vendor for reporting purposes.
>ignature of Authorized Representative Date
lame (Please Print) Title
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Patrick Whalen Ext: 2470
[CSBATCHDOM]
To expedite your order, please reference your customer number and this quotation number on your purchase order.
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
/
Finance Committeeeer
Approval Date O rP4 x r/
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police
$ 2,654.49 plus est. shipping costs of $ 0.00
Department to expend
to pay for or purchase
Repair patrol car #904, a 2009 Ford Crown Victoria that has damage on the
front grill, hood and bumper.
This purchase or expenditure is being made because:
Police vehicle was on patrol and struck a deer on Broadway Street causing damage.
Vendor selected for this purchase: Cedar Valley Motors & Collision Center
❑x Bids or written quotes were taken on this purchase, as follows:
Dick Witham Ford $2694.75
Cedar Valley Motors & Collision Center $2654.49
Ti Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1378
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
Respectfully submitted,}% �
( T (� Le-- �/` /71- Q s2 r „/,,(2 /J ,2,2• '!
(Sigriature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodieslforms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee /•
� /� C�
Approval Date `/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 6,970.00 plus est. shipping costs of $ -0- to pay for or purchase
20 - Alpha Batteries and Novus Heaters
This purchase or expenditure is being made because:
Replace batteries for back-up system for 5 signalized intersections. These batteries
are warranted for 5 years.
Vendor selected for this purchase: Brown Traffic Products, Inc.
1:=1 Bids or written quotes were taken on this purchase, as follows:
Brown Traffic Products, Inc. Davenport, IA $6,970.00
Traffic Control Corporation
Ankeny, IA No bid
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax ❑ Sewer Sanitation
IDBonds ❑ Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
410-17-7161-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
•
(Project Code)
$ 30,000.00 V
$ 30,000.00 '/
lAi//I�ILCJ C�V � l7Cl14'.(Lf�c ii �r 7j 7 x�ii rC//
(Signature Dept. ead or Designee) %// Date "(Signature Finance Dept. Review) Date
K:lshared goodieslforms12011-February-Expenditure Pre-Authorization-20-Backup Batteries -Heaters -Brown Traffic (Mar 2010)
City Clerk Use Only
Finance Committee,. /
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 12,240.00 plus est. shipping costs of $ 10.09 to pay for or purchase
Shipping charge for Video Detection Cameras.
This purchase or expenditure is being made because:
Shipping charge was not included in quote.
Vendor selected for this purchase: Brown Traffic Products, Inc.
❑ Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 10/18/2010 - approved $12,240.00
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund E Road Use Tax 0 Sewer 0 Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
2 - - - 'Vtt. /7 7 /6 / .v f p s
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 900790 .5 c`v
$ 7Ot40- 7k °i i1
(Signature Dept. dead or Designee)
ate (Signature Finance Dept. Review)
K:\shared goodies\forms\2011-February-Expenditure Pre -Authorization -
Shipping for Video Detection Cameras (Mar 2010)
Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 2,500.00 plus est. shipping costs of $ -0- to pay for or purchase
2 wood poles and span wire installed by MidAmerican Energy
This purchase or expenditure is being made because:
Emergency situation for temporary signals installed at the off ramp of Hwy 218 and
Ansborough due to a motor vehicle accident.
Vendor selected for this purchase: MidAmerican Energy
QX Bids or written quotes were taken on this purchase, as follows:
MidAmerican Energy Not to exceed $2,500.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑X Road Use Tax ❑ Sewer Sanitation
❑ Bonds ID Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-15-7-8
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $
and the current available balance is
Respectfully submitted,
(Signature Dept. H-ad or Designee)
/(// / '! e A': ?,/? .2'..C�3
ate (Signature Finance Dept. Review) Date
K:\shared goodies1forms\2011-February-Expenditure Pre-Authorization-MidAmerican Energy-Hwy218 and Ansborough (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name F.Y. 2011 Cattle Congress Storm Water Pump Station
City Contract No.
Project Manager
Project Budget Total
801
Jamie Knutson
$ 1,107,390.75
1. How will this project be funded?
A. Federal Grant
Grant Name
Yes [I No I X ( CFDA #
B. State Grant Yes
Grant Name
No
1 X l
C. City Match Source of Funding
D. Other Entities Yes
Name
No
Storm Water Fee
Sanitary Sewer
Sewer Bond Fee
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list MidAmerican Energy
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
100%
Done None
❑ 0
Yes No
❑ 0
0 ❑
❑ 0
0 ❑
❑ 0
6. Include a brief description of the project in the space below: (REQUIRED)
To construct a storm water lift station for the Cattle Congress storm sewer system and combine outfalls into one gatewell.
The storm sewer is being constructed as part the River Renaissance project.The sanitary sewer funding is for the
rehabilitation of the existing sanitary pump station.
0
Page 2 must be attached and signed.
K:lshared goodieslforms\Project Budget Cattle Congress\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date tao(
Project Name (from page one) F.Y. 2011 Cattle Congress Storm Water Pump Station
Department No. project will be budgeted under
Activity No. project will be budgeted under
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
Stormwater Permit Fee
'MI Storm Water Fee "A`"
Sanitary Sewer Fund
TOTALS
EXPENDITURES:
07 & 14
1(oI04 5320
(Each column should only include amounts by fund)
Fund: 52-rq24' Fund: -628 Fund: 607 Fund:
01—'1 Go 1O 4- 5320
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
ran 0044 PPkchor\
?r11 Stormwater Permit Fee
MidAmerican Energy
.n owOTeALS $1,008,330.75
�s(c►- i
Stbr►vk r r '6,414 - 14 Sa 1 -
Total
-49;000.00 q9, t7b 019;1i00['06
44, WO. ot)
Vit
1, 008,16375 1,008, t5&Th3'o.
sso II0;060108"
$1,008,330.75 $ 8Doo8Q 96& $ ,�(f0 00 $ $ 1,107,390.75
1,008,155.75
175.00
(lfgnattfure) Dep
Head)
Date
1 1tji f; r;-9;9AA-00
$ r OOO. 60
70,060.00
1,008,155.75
175.00
10+1311.941 A0,000.00 20,000.00
$80,44,00e%$ $ 1,107,390.75
(Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget Cattle Congress\Page 2 (Constr Proj) (Mar 2010)
Project Name
City Contract No.
Project Manager
Project Budget Total
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
PI\arlce�
Waterloo Public Energy Efficient UpgradrgS
Leisure Services Rick Curran
$ 200,000.00
1. How will this project be funded?
A. Federal Grant Yes
Grant Name
B. State Grant
Grant Name
C. City Match
D. Other Entities
Name
No CFDA # 2187
US Dept or Energy Grant
Yes
No
Source of Funding May be using City Bond
Yes
No
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
To be assigned by the Finance Dept.
Project No.
Subproject No.
% Paid by federal grant
100.00%
Grant Agreement Number DESC 0003335
Paid by state grant
Grant Agreement Number
Paid by City
% Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Done None
Yes No
❑X
X
❑ ❑X
X
X
❑ ❑
El ❑X
Tin {i/t°rh
‘tr..11Ce d
Upgrade at Public Market to make this building more efficient. New windows, Glass Vestibules, new insulated
wall partitions, additional alternative energy source.
We may be using City GO Bond funds for additional work.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
Project Name (from page one) Waterloo Public Market Energy Efficient Upgrades
Department No. project will be budgeted under 37 Leisure Service
Activity No. project will be budgeted under 4100 Park
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
City Clerk Use Only
Finance Committee,
Approval Date v {12 L'
To be assigned by the Finance Dept.
Project No.
Subproject No.
MIT
(Each column should only include amounts by fund)
Fund: 2,7 0 Fund: Fund: Fund:
200,000.00
Total
200,000.00
TOTALS $ 200,000.00 $ $ - $ - $ 200,000.00
2103 Engineering & Consulting $ 25,000.00 $ 25,000.00
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements -
2146 Demolitions TniY�
21Building CaasiFdtFimi 175,000.00 175,000.00
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc -
TOTALS $ 200,000.00 $ $ - $ $ 200,000.00
(Signature Dept'Re' Date
(Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name BCRLF Program
City Contract No.
Project Manager
Noel Anderson
Project Budget Total $ 280,000.00
1. How will this project be funded?
A. Federal Grant Yes l No x CFDA #
Grant Name BCRLF Closeout Assistance BL-98708301-02
B. State Grant
Grant Name
C. City Match
D. Other Entities
Name
Yes I 1 No
Source of Funding
Yes No
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
100.00%
Done None
O ❑
Yes No
❑ 0
❑ ❑
❑ ❑
❑ 0
❑ 0
❑ 0
❑ 0
Created by the repayment of the BCRLF loan which can be used for eligile BF projects within the city of Waterloo according
to the closeout agreement.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget BCRLF\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee( � f F 1
1 Approval Date I I
Project Name (from page one) BCRLF Program
Department No. project will be budgeted under 08
Activity No. project will be budgeted under -68 8 6950 I
REVENUES:
3000 Cash on Hand
3368 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund: 29ffL%240 Fund: Fund: Fund:
2YO, 000
489-69e66
Total
280, 000.00
TOTALS $ 280,000.00 $ $ $ $ 280,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
TOT
280,000.00 280,000.00
28 00.00 $ $
$ $ 280,000.00
/z_OS-!D /%lr�'C
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget BCRLF\Page 2 (Donal or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Vision lowa-2011 CAT Marketing Grant
City Contract No.
Project Manager
Project Budget Total
Shannon Farlow
$ 15,000.00
1. How will this project be funded?
A. Federal Grant Yes LJ No x CFDA # % Paid by federal grant
Grant Name Grant Agreement Number
B. State Grant Yes x No LJ % Paid by state grant
Grant Name Vision Iowa-2011 CAT marketing grant Grant Agreement Number
C. City Match Source of Funding Hotel -Motel Discretionary % Paid by City
Youth Pavilion adv.funds
D. Other Entities Yes x No % Paid by other entity
Name
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Done None
❑x ❑
Yes No
❑ ❑x
❑ ❑
❑ ❑x
❑ ❑x
❑ ❑
❑ ❑x
Grant awarded from the Community Attraction & Tourism program (CAT) for marketing and advertisment of tourism facilities.
see attachments.
Page 2 must be attached and signed.
K:\shared goodies\forms\FY2011-Projbudg-V-IA budget\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee y�
Approval Date ?SP) ti
Project Name (from page one) Vision Iowa-2011 CAT Marketing Grant
Department No. project will be budgeted under eita.26111.
Activity No. project will be budgeted under 4265
Arts- Grants and Projects budgets.
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund: NO Fund: Fund: Fund:
Total
15,000.00 15,000.00
TOTALS $ 15,000.00 $ - $ $ $ 15,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1351 Advertising
15, 000.00 15, 000.00
TOTALS $ 15,000.00 $ $ - $ $ 15,000.00
V //
(Signature D:.t. He d) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\FY2011-Projbudg-V-IA budget\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Riverview Rec Area Passivie Unit Enhancements
City Contract No.
Project Manager
Project Budget Total
$ 191,902.00
1. How will this project be funded?
A. Federal Grant Yes
Grant Name
B. State Grant
Grant Name
C. City Match
D. Other Entities Yes
Name
No
CFDA #
Yes X No
Riverview Rec Area Passive Unit Enchancements
Source of Funding Riverview CIP
No
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
To be assigned by the Finance Dept.
Project No.
Subproject No.
Of eec
PASS
Paid by federal grant
Grant Agreement Number
% Paid by state grant
90.50%
Grant Agreement Number REAP 11-R4-WR
% Paid by City 9.50%
Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Done None
Yes No
❑X
❑X
❑ 0
❑X
xl
Development of a trail extension, two fishing jettys, landscape improvements and a new public restroom at
Riverview Recreation Area.
This project is with the Iowa DNR, REAP Grant.
Page 2 must be attached and signed.
K:\shared goodies\forms\Riverview Area Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee /��
Approval Date �I O v 1'
Project Name (from page one) Riverview Rec Area Passive Unit Enhancements
Department No. project will be budgeted under Leisure Services
Activity No. project will be budgeted under 4700
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
To be assigned by the Finance Dept.
Project No.
Subproject No.
PASS
(Each column should only include amounts by fund)
Fund:_407
Fund:2 408 Fund: Fund:
29D
Total
171,902.00 171,902.00
20,000.00 20,000.00
TOTALS $ 171,902.00 $ 20,000.00 $ $ $ 191,902.00
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
2168 Park Improvement
171,902.00
$ 16,000.00 $ 16,000.00
4,000.00 175,902.00
TOTALS $ 171,902.00 $ 20,000.00 $
(Signature Dept. Head) Date
$ $ 191,902.00
y / f Lit i
(Signature Finance Dept. Review) Date
K:\shared goodies \forms\Riverview Area Page 2 (Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Smart Control Systems for City Buildings
City Contract No.
Project Manager
Project Budget Total
n/a
Craig Clark
$ 188,360.00
1 How will this project be funded?
A. Federal Grant Yes
No
CFDA #
81.128 % Paid by federal grant 100.00%
Grant Name Energy Efficiency & Conservation Block Grant
B. State Grant
Grant Name
C. City Match
D. Other Entities
Name
Yes I 1 No
Source of Funding
Yes l 1 No
Grant Agreement Number DE-SC0003335
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
On file in Finance Dept.
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
To have better control of the temperatures in City Buildings and to have outside access
for changing these temperatures.
Done None
❑X ❑
Yes No
❑ ❑X
❑ ❑
❑ ❑X
❑ ❑X
❑ ❑XEl El
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget_Smart Ctrls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee � ry�
Approval Date g1, O p I/ 1
Project Name (from page one) Smart Control Systems for City Buildings
Department No. project will be budgeted under 22
Activity No. project will be budgeted under 8800
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund: 290 Fund: Fund: Fund:
Total
188,360.00 188,360.00
TOTALS $ 188,360.00 $ - $ $ $ 188,360.00
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2152 Building Improvements
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
188,360.00 188,360.00
TOTALS $ 188,360.00 $ - $ $ $ 188,360.00
1 >
>?_')-//
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget_Smart Ctrls\Page 2 (Constr Proj) (Mar 2010)