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HomeMy WebLinkAbout02/21/20111. 2. 3. 4. 5. 6. FINANCE COMMITTEE February 21, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of February 14, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting . Destination Date(s) Amount not to Exceed Cammie Scully, Director of Waterloo Center for the Arts; Bill Gronen, Part-time Temp and/or Kent Shankle, Curator as an alternate Travel to deliver works from collection of Haitian art to Brown University and Rhode Island School of Design Providence, Rhode Island March 4- 12, 2011 $2,830.00 Officers Erie and Gergen International Law Enforcement Educators and Trainers Association Wheeling, Illinois April 11- 15, 2011 $1,797.12 Sergeants Brian Hoelscher and Hector Camarin Northwestern First Line Supervisor School Johnston, Iowa April 10- 15, 2011 $1,500.00 Wendy Drinovsky, Records Manager; Rose Davis, Clerk Shield Technology Conference Johnston, Iowa May 3-5, 2011 $556.00 Cammie Scully, Director of Waterloo Center for the Arts Cultural Advocacy Day Des Moines, Iowa February 14-15, 2011 $185.00 Pre Authorizations to Expend over $1,000.00 • Dept AmountEst Expenditure Building/Maintenance Not to exceed $20,000.00 Electrical work for Five Sullivan Brothers Convention Center Building/Maintenance $2,200.00 408 E. 6th Street water main repair Clerk/Finance $2,300.00 InfoTronics Employee Time and Attendance System software for the City's timeclocks Culture & Arts Not to exceed $2,300.00 Printing and mail service from Pioneer Graphics Fire Rescue $8,950.00 Purchase 2010 John Deere Gator XUV 6201 4x4 Leisure Services $1,183.00 Carpet for two offices at 1101 Campbell Avenue Waste Management Services $19,940.00 Software for t.v. van BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE February 14, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of February 7, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Mohammad Elahi, Traffic Engineer 12th Annual ITS Heartland Meeting West Des Moines, Iowa March 28- 30, 2011 $360.00 Aric Schroeder, City Planner Attend Main Street Waterloo, Iowa $120.00 Bob Osgood, Chief Plumbing Inspector Mechanical Code Update, Mechanical Discipline, 4 hour OSHA, Plumbing Code Cedar Falls, Iowa February 9 & 12, 2011; March 22, 2011 $396.00 Brian Backer, Chief Mechanical Inspector Plumbing Code & Discipline Cedar Falls, Iowa March 22, 2011 $119.00 Tim Moyer, Chief Electrical Inspector Mechanical Inspector Certification Exam Des Moines, Iowa February 16, 2011 $160.00 Kent Shankle, Curator Return exhibition of works by Karl Zerbe to Sarasota, Florida March 7- 12, 2011 $1,480.00 Wayne Castle, Associate Engineer Society of Land Surveyors of Iowa Ames, Iowa March 10- 11, 0211 $280.44 Suzy Schares, City Clerk IIMC Annual Nashville, Tennessee May 6-13, 2011 $2,500.00 Wayne Castle, Associate Engineer Iowa Water Conference Ames, Iowa March 7- 8 2011 $220.44 Mr. Schmitt stated asked if the Sarasota, Florida trip to return the exhibit, could that item be crated up and sent by UPS? Cammie Scully, Cultural & Arts Commission Director, stated it would actually be more expensive to ship it. Using our own transportation makes it affordable to have exhibits that we wouldn't ordinarily have. We don't pay a rental fee and this particular exhibit could have a $12,000 rental fee because we do our own transportation. Also we received a few pieces of that exhibit. Michelle Weidner, Chief Financial Officer, stated that item is being paid for by a grant. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that request to piggyback from the current bid from Rydell Chevrolet of Waterloo, Iowa in the amount of $25,319.00 for one (1) 2011 Standard Size Pickup Truck for the Sanitation Department —Submitted by Mark Rice, Superintendent of Central Garage, be approved. Ayes: Three. Motion carried. Finance Committee February 14, 2011 Page 2 Moved by Hart, seconded by Schmitt that request to piggyback from the current bid from Rydell Chevrolet of Waterloo, Iowa in the amount of $25,319.00 each for two (2) 2011 Standard Size Pickup Trucks for the Sewer Department —Submitted by Mark Rice, Superintendent of Central Garage, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that request to seek bids for one (1) 2011 Rear Loader Garbage Truck for the Sanitation Department —Submitted by Mark Rice, Superintendent of Central Garage, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that change order no. 2 for a net decrease in the amount of $1,750.00 for work performed by Peterson Contractors, Inc. of Waterloo, Iowa for the Chamberlain waterline kill —Submitted by Aric Schroeder, City Planner, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that contract for an environmental consultant to do necessary environmental work for property located 123 Stanley Court in an amount not to exceed $8,500.00—Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that authorization to seek bids for Asbestos Survey for five (5) structures: 312 Charles Street, 318 East 9th Street, 332 Irving Street, 720 West Park Avenue, and 116 West Parker Street —Submitted by Louis Starks, Contracts and Grants Coordinator, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $2,000.00 Sheetrock repairs to wall and ceilings in room 313 & 314 at and fully seal all lead paint Leisure Services $2,100.00 + $15.00 Three (3) radios for new vehicles, includes equipment and installation Leisure Services $5,900.00 Lifeguard chairs for municipal swim pools Leisure Services $16,000.00 Engineering and surveying for two (2) ADA fishing jetties, toilet and trail extension Police $18,500.00 5 TB server with rack, DVD burner, application software to include installation o the unit by L3 Mobile -Vision, Inc. Waste Management $2,150.00 + $55.85 Manifold for distillation apparatus Waste Management $7,125.80 Parts for Moyno pump repair Ms. Cole stated please tell me we are not paying to survey for the toilet. Paul Huting, Leisure Services Director, stated yes it is in a flood way so we do need the services of an engineer. That is also reimbursable by a state grant. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase several line items in the amount of $99,000.00 on file in the City Clerk's office —Submitted by Dave Mohlis, Police Captain, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Item 3720 (Restricted Donation) and Line Item 1558 (Skate Equip) in the amount of $3,885.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Finance Committee February 14, 2011 Page 3 Moved by Cole, seconded by Hart that project budget for Ridgeway & Hwy 63 Traffic Safety Improvements in the amount of $375,000.00—Submitted by Sandie Greco, Superintendent of Traffic Operations, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the FY2011 residential lift station funded by a CDBG grant with a total project cost of $6,310,000.00—Submitted by Eric Thorson, City Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the FY 2011 commercial lift stations funded by EDA and CDBG grants with total project amount of $10,965,565.00—Submitted by Eric Thorson, City Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated February 14, 2011, pp. 1-102, in the amount of $2,695,164.92, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:10 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY.=t1 BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Or' • inal - Clerk/Finance z3 / 7�:K1 ;-'- /.2-.J i ( / rtment NAME(S) AND POSITION(S): Cammie Scully & Bill Groenen di._ a. tick "a.k. 1.& S ka NICIT-Curck4O& DATE: February 10, 2011 NAME OF CLASS / MEETING: DESTINATION: Providence, RI DEPARTURE POINT IF NOT WATERLOO: DEPARTUR-1,"I DATE:\ z#r�4,1�� I RETURN DATE: 42/1 2 I tl( DATE(S) OF MEETING: PURPOSE OF TRAVEL: Travel to deliver works from WCA's collection of Haitian art to Brown University and Rhode Island School of Design for an upcoming exhibition. WCA is partnering with these prestigious institutions for this project. Costs will be reimbursed by Brown University. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X YES NO COST $ $720.00 METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 600 630 1,400 LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL 200 MISC/TOLLS TOTAL FOR ALL: $ 2,830.00 BUDGET LINE ITEM: 010-26-4265-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officers Erie and Gergen FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2011_ BUDGETE; a r ) EXPENDED YTD r- U �% THIS REQUEST ^ 7 G7 j2• LEFT AFTER THIS REQUEST 2 / 7e3 , 3 DATE: DATE Fe&uai990611-1Clerk/Finance Logy - Department NAME OF CLASS / MEETING: International Law Enforcement Educators and Trainers Association. (ILEETA) DESTINATION: Waterk:o,-IA- DEPARTURE POINT �`- tI I L IF NOT WATERLOO: DEPARTURE DATE: April 11 Return Date: April 15 DATE(S) OF MEETING: April 11-15"', 2011 PURPOSE OF TRAVEL: Lt. Krogh is requesting to send Officers Erie and Gergen, both department control tactics instructors, to the International Law Enforcement Educators and Trainers Association Conference, April 11-15, 2011 in Wheeling, Illinois. This is a conference for trainers or educators in the field of law enforcement only. It is a hands on conference as well as classroom topics. There are over 130 courses offered this year and 30 certification courses. This conference has current information on the newest trends in law enforcement training and some of the best instructors from around the country are there to teach in their chosen fields of law enforcement from the state, local and federal levels. These officers gain valuable knowledge at this conference and in turn, teach this to officers of the Waterloo Police Department during in service training. Both are already members of ILEETA. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 533.12 LODGING TAXI 450.00 MEALS PARKING 714.00 REGISTRATION AIRFARE 100.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 1797.12 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sgt's Brian Hoelscher & Hector Camarin FINANCE DEPT. LINE ITEM USED FY,%-ii BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal- Clerk/Finance STAFF ONLY 010-11-1100-1346 Copy - Department NAME OF CLASS / MEETING: Northwestern First Line Supervisor School DEPARTURE DATE: April 10th , 2011 DATE: January31st, 2011 DESTINATION: Iowa Law Enforcement Academy Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April 15t', 2011 DATE(S) OF MEETING: April 11-15,2011 PURPOSE OF TRAVEL: Capt. Leibold is requesting authorization to send Sergeant's Brian Hoelscher and Hector Camarin to the First Line Supervisor course at the Iowa Law Enforcement Academy on April 11-15, 2011, in Johnston, Iowa. This five-day school is presented by Northwestern University for Public Safety and will develop supervisor skills. The class will teach the supervisor's the responsibilities of a supervisor and develop leadership and motivational skills that will assist them in becoming a better leader and supervisor. The cost of registration is $550.00 per officer and would require housing at Camp Dodge and meals at the academy. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $200.00 LODGING $160.00 MEALS $1100.00 REGISTRATION $40.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1500.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-11-1100-1346 xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY gu'i I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY 010-11-1105-1346 t•roV,O. ) / /4'.6' flGf' Co . y - Department NAME(S) AND POSITION(S): Records Manager Wendy Drinovsky and Clerk Rose Davis DATE: February 11, 2011 NAME OF CLASS / MEETING: Shield Technology Conference DESTINATION: Stoney Creek Inn Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 3,2011 RETURN DATE: May 5,2011 DATE(S) OF MEETING: May 3-5,2011 PURPOSE OF TRAVEL: Lt Krogh is requesting to send Records Manager Wendy Drinovsky and Clerk Rose Davis to the Shield Technology Conference May 3-5,2011 at Stoney Creek Inn in Johnston, Iowa. The Waterloo Police Department currently uses Shield Technology Corporations software on all of our computers including the patrol car computers. This is a three-day conference, which will provide training to the attendees about new and improved updates to the computer software our department uses. The attendees will then be able to train our officers on these new updates that will improve our abilities with the software. The registration is free but will require hotel, meals, and a city vehicle to be provided. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $250.00 LODGING $256.00 MEALS $0.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 556.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-11-1105-1346 xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ •8:69 27 o PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMEN HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT LINE ITEM USED FY1/BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori•inal - Clerk/Finance . STAFF ONLY c;o ;7, 5 /3,f67 l 1g5,Ud �315.8/ Co. - De••rtment NAME(S) AND POSITION(S): Cammie Scully, Director/Waterloo Center for the Arts DATE: February 10, 2011 NAME OF CLASS / MEETING: Cultural Advocacy Day February 14 & 15 /))O/i.(e%�/ ��^{ , 2 f DEPARTURE DATE: February 1.5/c RETURN DATE: February 15 DATE(S) OF MEETING: As -stated_ 3-e I/ S /77-7E.7 .,1 7'eo PURPOSE OF TRAVEL: To meet with legislators in special meetings and at events to encourage them to support and not cut cultural programs and funds. There are two bills that have been introduced that could be devastating to museums and 3 programs that may be cut that will directly impact our organization. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: XX PRIVATE VEHICLE ESTIMATE OF COST: $100 LODGING $50. MEALS REGISTRATION $35 MILEAGE/FUEL TOTAL FOR ALL: $ 185 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: Ui v F /c y0orS �61 }L C. GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD (J MAYOR February 10, 2011 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 20,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Electrical work for Five Sullivan Brothers Convention Center - work not to exceed $20,000.00 Vendor selected for this purchase: K & W Electric ❑X Bids or written quotes were taken on this purchase, as follows: K & W Electric $42.00/hr Sieben Electric $45.00/hr Paulson Electric $47.70/hr ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑XEl General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ fr.'-- ) L• $ 3 L/ Re pectfullysubmiitted, / (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forrns\Expenditure Pre-Authorization-K&W Elec (Mar 2010) COMPANY NAME: jelt,/ CITY OF WATERLOO Building Maintenance 2011 ELECTRICAL QUOTE City of Waterloo Building Maintenance is seeking quotes for various electrical projects to be completed at the Five Sullivan Brothers Convention Center. These jobs will be done at a time and material rate. GENERAL INFORMATION Please complete the Bid Form in its entirety below. The Contractor shall be licensed and bonded through the City of Waterloo. All work is to be completed per City of Waterloo, Iowa, Electrical Code with required inspections done by the Chief Electrical Inspector or designee. Workers shall turn in daily time sheets to Joel Shepard, Building Maintenance. Contractor will obtain all necessary electrical permits through the City of Waterloo Building Inspections Department. Workers shall not be deemed Waterloo City employees. The price quoted will expire on July 1, 2011 and not exceed $20,000.00 in material and labor. All price quotes are due by 12:00 (noon) Monday, February 14, 2011. Price quotes can be mailed to: City of Waterloo, ATTN Craig Clark 715 Mulberry, Waterloo, IA 50703 or delivered to City Hall, Building Inspections Dept. 2nd Floor. Faxed quotes will not be accepted. The City reserves the right to reject any and/or all bids. The City of Waterloo is Tax Exempt. If you have any questions, please contact Craig Clark at (319) 291-4319 between the hours of 7:30 a.m. to 5:00 p.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * BID FORM &7er—/ iC ThC_ CONTACT PERSON: ,Br) £L V r 7 es COMPLETE THE FOLLOWING: 00 ,1. Licensed electrician hourly rate $ L r . . PHONE: 311-277-O /!5 2. Helper(s) hourly rate $ 3 y 3. Percentage above material /5 %. (If contractor provides) SIGNATURE: ,d_r" DATE: -?/9 / / / The City of Waterloo reserves the right to reject any and/or all bids. COMPANY NAME: CITY OF WATERLOO Building Maintenance 2011 ELECTRICAL QUOTE City of Waterloo Building Maintenance is seeking quotes for various electrical projects to be completed at the Five Sullivan Brothers Convention Center. These jobs will be done at a time and material rate. GENERAL INFORMATION Please complete the Bid Form in its entirety below. The Contractor shall be licensed and bonded through the City of Waterloo. All work is to be completed per City of Waterloo, Iowa, Electrical Code with required inspections done by the Chief Electrical Inspector or designee. Workers shall turn in daily time sheets to Joel Shepard, Building Maintenance. Contractor will obtain all necessary electrical permits through the City of Waterloo Building Inspections Department. Workers shall not be deemed Waterloo City employees. The price quoted will expire on July 1, 2011 and not exceed $20,000.00 in material and labor. All price quotes are due by 12:00 (noon) Monday, February 14, 2011. Price quotes can be mailed to: City of Waterloo, ATTN Craig Clark 715 Mulberry, Waterloo, IA 50703 or delivered to City Hall, Building Inspections Dept. 2nd Floor. Faxed quotes will not be accepted. The City reserves the right to reject any and/or all bids. The City of Waterloo is Tax Exempt. If you have any questions, please contact Craig Clark at (319) 291-4319 between the hours of 7:30 a.m. to 5:00 p.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * BID FORM Sieben Electric, Inc. CONTACT PERSON: Gary Sieben COMPLETE THE FOLLOWING: 1. Licensed electrician hourly rate 2. Helper(s) hourly rate 3. Percentage above material SIGNATURE: ) $ 45.00 $ 39.00 15 %. (If contractor provides) DATE: — 7 -7 277-2600 . PHONE: The City of Waterloo reserves the right to reject any and/or all bids. CITY OF WATERLOO Building Maintenance 2011 ELECTRICAL QUOTE City of Waterloo Building Maintenance is seeking quotes for various electrical projects to be completed at the Five Sullivan Brothers Convention Center. These jobs will be done at a time and material rate. GENERAL INFORMATION Please complete the Bid Form in its entirety below. The Contractor shall be licensed and bonded through the City of Waterloo. All work is to be completed per City of Waterloo, Iowa, Electrical Code with required inspections done by the Chief Electrical Inspector or designee. Workers shall turn in daily time sheets to Joel Shepard, Building Maintenance. Contractor will obtain all necessary electrical permits through the City of Waterloo Building Inspections Department. Workers shall not be deemed Waterloo City employees. The price quoted will expire on July 1, 2011 and not exceed $20,000.00 in material and labor. All price quotes are due by 12:00 (noon) Monday, February 14, 2011. Price quotes can be mailed to: City of Waterloo, ATTN Craig Clark 715 Mulberry, Waterloo, IA 50703 or delivered to City Hall, Building Inspections Dept. 2nd Floor. Faxed quotes will not be accepted. The City reserves the right to reject any and/or all bids. The City of Waterloo is Tax Exempt. If you have any questions, please contact Craig Clark at (319) 291-4319 between the hours of 7:30 a.m. to 5:00 p.m. ********************************************** BID FORM COMPANYNAME: Paulson Electric Co. of Waterloo, Inc. CONTACT PERSON: Kurt C. Frank COMPLETE THE FOLLOWING: 1. Licensed electrician hourly rate $ 47.70 . 2. Helper(s) hourly rate 3. Percentage SIGNATURE: ove material `f\ . PHONE: 319-233-3543 $ 40.10. Helper may no.t be available on demand 15 %. (If contractor provides) DATE: The City of Waterloo reserves the right to reject any and/or all bids. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,200.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Water main repair - 408 E 6th Street Vendor selected for this purchase: To Be Determined Qx Bids or written quotes were taken on this purchase, as follows: Two bids were received -we are awaiting 3rd bid. Contractor will be determined after 3rd bid is received. nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund n Road Use Tax ri Sewer n Sanitation Bonds n FederaUother grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1571 (Fund - Department -Activity -Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ /7iL/; a r (Signature Dept. Head or Designee) Date (Signatu`re Finance Dept. Review) Date K:\shared goodies \forms\PRE-AUTH 408 E 6TH ST (Mar 2010) Date: 2-14-11 PROMPT ACTION REPORT AT : 408 E 6TH CITY OF WATERLOO 715 MULBERRY ST Name Address Phone The Waterloo Water Works has detected a leak on the water service that supplies water to the above listed address. All owners at their own expense must keep their service pipe from the point of connection with the city main to their premises, and all their apparatus, in good working order. A service leak is a constant loss of water until corrected and causes additional damages. This situation is an imminent threat to public safety and needs immediate attention. YOU ARE, THEREFORE, DIRECTED TO DO THE FOLLOWING: 1. Engage a plumber to immediately perform the work. 2. Notify the Waterloo Water Works 319-232-6280 which plumbing company has accepted the job. FAILURE TO COMPLY WITH 1 AND 2 ABOVE BY 2-17-11 , OR IF CONDITIONS GET WORSE, THE WATERLOO WATER WORKS WILL PROCEED AS FOLLOWS: 1. Dig up your water service line and shut off the water at the main. The Waterloo Water Works will tum water on only after the service line has been repaired and all costs due to Waterloo Water Works are paid in full. OR 2. The Waterloo Water Works will cause the necessary repairs to be made, which will be billed to you, the property owner, agent or contract purchaser. All costs incurred by the Waterloo Water Works and not paid will be assessed to the property per City Ordinance 8-2-1. Please give this your serious and immediate attention. WATERLOO WATER WORKS Dennis D. Clark, General Manager City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ,2--19-A i-at (1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 2,300.00 plus est. shipping costs of $ 0.00 to pay for or purchase InfoTronics Employee Time and Attendance System software for the City's timeclocks This purchase or expenditure is being made because: This is the renewal of the Annual Service Agreement for the period of 4-1-11 to 3-31-12 Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund 0 Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1321 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signaturr4 Dept. Head or Designee) Date gnature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) $ 000 INVOICE MIDWEST Automated Time System 2324 West 63rd Street Davenport, Ia 52806 (563)386-9393 Fax (563)386-3338 CITYWATE S City of Waterloo 0 T 715 Mulberry L 0 Waterloo, IA 50703 D Invoice No: Order No: Invoice Date: Due Date: Salesperson: S City of Waterloo H T 715 Mulberry I 0 Waterloo, IA 50703 P (319)291-4323 49459A 02/01/11 02/01/11 Ted Neese Ship Via:_ IA - UPS Terms: Due on receipt F.O.B.: Shipping Reference: Annual Service Ln Description Price Quantity Shipped + + + + 1 Annual Service Billing on Custom InfoTronics Attendance Pro 1000 M/U Software with (6) IT1600MV Terminals and (4) Modems - Depot Service to cover the period from 4/1/11 to 3/31/ 12 2 Extension* 2300.00 For your convenience we now accept: VISA and MASTERCARD **************************************** Taxable Non -taxed S & H 0.000% Sales Tax Total 0.00* 2300.00 0.00 0.00 2300.00 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committeerr77l� 1/1)Approval Date (1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 2300 or less plus est. shipping costs of $ N/A to pay for or purchase Printing and mail service from Pioneer Graphics, Waterloo This purchase or expenditure is being made because: to promote Spring and Summer Classes, Workshops and programs for the Center for the Arts & Phelps Youth Pavilion Vendor selected for this purchase: Pioneer Graphics El Bids or written quotes were taken on this purchase, as follows: 1.) $2279 - Pioneer Graphics - Waterloo 2.) $2260 - Professional Office Services - Waterloo 3.) $2893 - Woolverton - Cedar Falls (] Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund 0 Road Use Tax ❑ Sewer 0 Sanitation Bonds El FederaVother grants El Other (specify) This expenditure is to be coded to the following budget line -item: City Printing Budget: 010 03 8970 1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 50,000.00 i'v 7.3 Respectfully submitted, /7/ /7.(1-e'L_, /,/,/d, /Y443; i� (Signature Dept. Head Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Schedule_F.xpenditure Pre-Authorization.xls (Mar 2010) Page 1 of 1 CHAWNE PAIGE From: Jim Miller [jmiller©thepioneergroup.com] Sent: Tuesday, February 15, 2011 1:09 PM To: CHAWNE PAIGE Cc: 'Maureen Nichols' Subject: RE: Request for Quote booklet and mailing Chawne ISSUE# 52506 **I am quoting to reduce the file size 3% to 5% or so to fit one press sheet with bleeds if that is ok Finish size 4x9 and reduce, prints 2/2 on 70# matte text and stitch on 9" side 8,000 - $1892 00 3 large translucent tabs and inkjet sort and ma(,800--$387.00 (Remainder not tabbed and box and deliver to Center for the Arts.) Thanks Chawne. Let me know if I need press time. Jim From: CHAWNE PAIGE [mailto:CHAWNE.PAIGE@WATERL00-IA.ORG] Sent: Tuesday, February 15, 2011 11:40 AM To: printerlist@waterloocenterforthearts.org Subject: Request for Quote Hello All, Can I please get a quick quote for the following project description below. Please fax or email me your quote. Much thanks. Project Description Qty: 8000 Self -Mailing - Class Schedule Booklet Finish size: 4" x 9" - 24 page - Stitch along 9" Ink: 2/2 (Pantone 7460 and Black) - Full bleed throughout Paper: 70# Matte text Mail service: Qty 4781 (with 3 tabs) Deliver Extras to Waterloo Center for the Arts Files provide digitally Chawne Paige Digital Arts Manager Waterloo Center for the Arts 225 Commercial Street Waterloo Iowa 50701-1313 Phone: 319-291-4490 Fax: 319-291-4270 www.watertoocenterforthearts.orq 2/15/2011 WATERLOO CENTER FOR THE ARTS CHAWNE PAIGE 225 COMMERCIAL ST. WATERLOO IA 50701 73620 February 15, 2011 4 X 9 BOOKLET; 24-PG SELF COVER BLACK + 1 PMS THRU-OUT; BLEEDS 70# HOUSE DULL TEXT - WHITE FOLD, COLLATE, SADDLESTITCH 9" EDGE, TRIM; TAB (3), INKJET AND MAIL 4781 OUTPUT READY; DIGITAL & RAM PROOF Estimate Totals: Quantity: Price: Freight: Total: 8,000 2,893.00 2,893.00 WOOLVERTON The above pricing is based on output ready files Any additional editing needed to process supplied files will bill at $75.00 per hour Over -runs or Under -runs are not to exceed 10% of the quantity ordered Prices do not include sales tax or postage VVe wish to thank you for the opportunity to submit our quotation for this work. If our proposal is accepted you will receive the highest quality workmanship and a prompt delivery. Quotation subject to revision after sixty days or with any changes from the above specifications. Paper is subject to price and availability at time and commencement of work Please feel free to call with any additional questions or changes. JEFF MILLER Page 1 of 1 CHAWNE PAIGE From: Ben Swisher [BSwisher@colorfx.net] Sent: Tuesday, February 15, 2011 12:11 PM To: CHAWNE PAIGE Subject: RE: Request for Quote Chawne, This is a quick quote!--------- $2,260.00 Thanks, Ben From: CHAWNE PAIGE [mailto:CHAWNE.PAIGE@WATERLOO-IA.ORG] Sent: Tuesday, February 15, 2011 11:40 AM To: printerlist@waterloocenterforthearts.org Subject: Request for Quote Hello All, Can I please get a quick quote for the following project description below. Please fax or email me your quote. Much thanks. Proiect Description Qty: 8000 Self -Mailing - Class Schedule Booklet Finish size: 4" x 9" - 24 page - Stitch along 9" Ink: 2/2 (Pantone 7460 and Black) - Full bleed throughout Paper: 70# Matte text Mail service: Qty 4781 (with 3 tabs) Deliver Extras to Waterloo Center for the Arts Files provide digitally Chawne Paige Digital Arts Manager Waterloo Center for the Arts 225 Commercial Street Waterloo Iowa 50701-1313 Phone: 319-291-4490 Fax: 319-291-4270 www.waterloocenterforthearts.ora 2/15/2011 0 5, ..1 ' ---1--- , col 13) E,E.4-C' <<1-61.),4131 ' 1m, = (72).65.. Iv. , . : 11) 0.1 0 46 !, U) 1 ' ca-. a.F (0 0.• i jr.,:. CO 07' 0-C . I- LI 6;7T):>.).0)! ›..; n3 i . '0 73 1 0 0-1 a) 01 -'61"c7) cni . 19-11:311 Csl j , 1 C Cc -J 'd " , I •—• ...• . • ,,..•OJ,•1•••••1 01): Iwo I CD ' mC mC t..1. = : I S. 6I•C•1213 i I. 751 ,c'r 010 13/ 1210V.cal as Wi ira..cli•-• 1 -.5 i:r3 0. le (1); 12 Ei i.g2 CIS : I la") 14-, (0 440Ec7.n33. ; C 4.•n; 0010 Z I1, . :'! 1 [11 ,8, 69 W'1l1 1; ,? _•cl3'1e .. , , IMAlli21 ;EVE 1 10.0_00 188 • ......-. 81El ,a= l,;(41 =, ;i-w13 en: "1 0)ca, E01 apBM <17 01 01 1 1 I 1 01 01 -1-., co, riii, ci ; El ......1.s.0) "i--- diii3 1 >,.; E t RD' 1 320:41 0 10 Oicsil I ailz _c 11 311 I 2 ajo Ail xi e I • -0.1Tc:11P- 0) I 1.2 t.) 103 O 1 E a (m(:, -.... :3). clicil )- 12.,,c)Icil •••• f :13.;tfat• 1_9 V3 O 1 1"•••• IA cc:C5i 08 173% 1 -I Or t —0 N! ••••% Tr lap cm coLot C I 'll ! n.. 1 mil 4 o City of Waterloo Expenditure Authorization Request Form a'(P-(1,3O lI The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 8,950.00 plus est. shipping costs of $ 0.00 to pay for or puchase 2010 John Deere Gator XUV 6201 4x4 This purchase or expenditure is being made because: This unit was being leased for $500.00 a year. The lease price was increased to $1,500 a year, with an expected lifetime of +15 years. It is more economical to purchase. Q Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This is a used item. Comparables have been done with similar units in the area. See attached. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 409-12-11-0-2117 Fire Ambulance Replacement (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Hee or Designee) Date $ 185,000.00 $ 28,681.00 (Signature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) CITY OF WATERLOO Council Communication City Council Meeting: February 21, 2011 Prepared: February 14, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Purchase of Gator® Submitted by: Mike Jenn, Interim Fire Chief Recommended City Council Action: Purchase used Gator® Summary Statement- WFR requests permission to purchase a used Gator® Expenditure Required: The request is to purchase a gator that WFR presently leases. The lease will be going up $1,000 per year, which makes the purchase more cost effective. Source of Funds: 409.12.1410.2117- General Obligation Bond for Fire Ambulance Replacement. Policy Issue Alternative Background Information: A Gator is an all terrain vehicle used to transport WFR personnel to patients who are in areas difficult to access, such as the bike trails, riverview recreation area, or special events with large crowds. Patients are secured to the patient transport device and transported to the ambulance. In the past WFR has leased a Gator® from Waterloo Implement for $500 per year. The cost for 2011 has been increased to $1,500 per year, with this and future increases it is time to consider purchasing a Gator® rather than leasing. The cost of a new gator is $11,500.00, plus additional cost to outfit it with emergency lighting and a patient transfer device. The Gator® that WFR currently uses can be purchased for $8,950.00. This unit is a 2010 and has 24 hours of usage. It is already outfitted with emergency lights and a patient transport device. NADA value for this unit is $12, 020.00. Comparable were done with another dealer who had two similar units. One was a 2007 with 240 hours usage for $8,650.00. The second unit has over three hundred hours usage; year not listed, for $8,000. Both units lacked emergency lighting and patient transport devices, which would cost an additional $1,000.00. I am requesting authorization to purchase the unit we currently have for $8,950.00. This unit should provide 10-15 years service for Waterloo Fire Rescue. FEB/07/2011/MON 12:30 PM 101-I14DeaRt Quote Id :4061460 FAX No, WATERLOO IMPLEMENT, INC. 2415 Sergeant Road WATERLOO, IA 50701 Phone: 319-233-3553 Fax 319-988-3022 Customer Name :WATERLOO FIRE & RESCUE P. 002/003 Quote Summary Prepared For : WATERLOO FIRE & RESCUE 425 E 3RD ST WATERLOO, IA 50703 Prepared By: ROBERT J ZEY 2415 Sergeant Road WATERLOO, IA 50701 zeyrob©waterlooimplement.com Quote Id : 4061460 Created On : January 21, 2010 Last Modred On : February 7, 2011 Expiration Date:January 28, 2010 Equipment Summary John Deere Gator XUV 620I 4X4 (Green & Yellow) Equipment Total Selling Price $ 8,950.00 X Qty Extended 1 = $ 8,950.00 $ 8,950,00 Quote Summary Equipment Total SubTotal Total Down Payment Rental Applied Balance Due $ 8,950.00 $ 8,950.00 $ 8,950.00 (0.00) (0.00) $ 8,950.00 Salesperson : X Accepted By : X !" /'1 AI=IrlCA17-IdI FEB/07/2011/MON 12:30 PM FAX No, P. 003/003 JOHN [7_H Selling Equipment Quote Id :4061460 Customer Name :WATERLOO FIRE & RESCUE John Deere Gator XUV 6201 4X4 (Green & Yellow) Setting Price $ 8,950.00 Code Description Qty Unit Extended 3926M Gator XUV 62014X4 (Green & Yellow) 1 $ 9,999.00 $ 9,999.00 Standard Options - Per Unit 1002 AT489 - Aggressive Tread 12 In. Tire 1 $ 210.00 $ 210.00 Black, Yellow Machined Alloys - XUV 2000 OPS - XUV/HPX Tubular Structure 1 $ 0.00 $ 0.00 3010 Less Deluxe Property Care Package 1 $ 0.00 $ 0.00 for OPS 4010 Less OPS Rear Screen 1 5010 Less 2 In. Front Receiver Hitch Krt 1 6000 Heavy Duty Brush Guard 1 7000 Standard Muffler 1 Standard Options Total Discount $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 240.00 $ 240.00 $ 0.00 $ 0.00 $ 450.00 $-1,499.00 $-1,499.00 2010 John Deere GatorTM XUV 4x4 620i Standard Equipment, Prices & Specs - NADAg... Page 1 of 1 The Power of Vahida Information HOME AUTOS CLASSIC CARS MOTORCYCLES BOATS RVS Flee Powersports Price Quote tllanoe Manufacturer > Shanae Year & Model > Change Trim > (Tahoe Option > Standard Equipment 2010 John Deere Gator"' %UV 4z4 6201 Free Dealer Quote Get Free Local Dram Powersoorts Ouotes GO Insure Your vehicle Free Online Insurance Quote PRDCRONW Know your Credit History Free Online Credit Report & Smre GO Shop for a Motorcycle Find your motorcvfir C e Ell Sell Your Motorcycle Sell it Now Cyclellader Ship Your Motorcycle Get a Snlnpinp Quote Pricing Base Price Options: Jadd optionsl Deluxe Cab Frame Heavy Duty Front Brush Guard ❑ght K4 0P5 Electrical Kit Hitch Drawbar Kit Green See all options chose& TOTAL PRICE Specifications Build & Compare Stardad ENnomer,t Build Another Vehicle Compare Vehicles See Other Vehicles Select Another Trim MANUFACTURED BUY A PRICE GUIDE HOMES share R . p CV email With MSRP Options $9,999 512,020 51,349 S229 5326 $B3 $34 S0 $9,999 $12,020 Standard Equipment Details IDENTIFICATION MSRP: $9999 Type: Utility Warranty (Months): 12 Revision Status: Carryover ENGINE Displacement (IN: 617 Engine Type: Parallel Twin Cylinders: 2 Engine Stroke: 4-Stroke Carburation Type: Fuel Injected Fuel Type: Gas TRANSMISSION Transmission Type: Continuously Variable (Q?) Reverse: Yes HI / Low Range: Yes DRIVELINE Ddveline Type: 4X4 Number of Driveline Modes: 3 Limited Slip Differential: Not Available Differential Lock: Standard BRAKES Front brakes: Hydraulic Disc Rear Brakes: Hydraulic Disc TIRES Front Tlre(s): 25 x 10-12 (AT489) Rear Tire(s): 25 x 11-12 (AT489) SPECIFICATIONS Wheelbase (in / mm): 79 / 2007 Dry Weight (Ibs / kg): 1303 / 627 Fuel Capacity (gal / L): 5.3 / 20.1 Towing Capacity (lbs / kg): 1300 / 590 Number of Seats: 2 Cargo Bed: Standard FEATURES Halogen Headlighr(s): Standard Aowsnsew0r PRDGHEJJ/vr Check out our great rates on Motorcycle Insurance. P/QOGHEJJ/UE Home i Media Room I About Us I Help/FAQ I Contact Us', Advertise: Link to US i Buy a Price Guide 1 Business Users I Change ZIP I Fallow Us OCUVYnQNt 2011 NADAGo,termm. M RiGn t Rabrved CoowgN, I inaary PoYcv Z2000.2011 CTratne Systems CorPontion. http://www.nadaguides.com/Motorcycles/2010/John-Deere/Gator-XUV-4x4/620i/Standard... 1/27/2011 JOHNF DEERE Quote Id :5108439 BODENSTEINER IMPLEMENT CO. HIGHWAY 13 NORTH ELKADER, IA 52043 Phone: 563-245-2470 Fax: 563-245-2473 Customer Name :WATERLOO FIRE & RESCUE Quote Summary TAG # 30012 I-IASKNOBBY TIRES, FRONT BUMPER, CANOPY TAG # 29101 HAS BRUSH GUARD, DUMP BOX AND BED LINER Prepared For : WATERLOO FIRE & RESCUE 425 E 3RD ST WATERLOO, IA 50703 Prepared By: KENNY ROYS HIGHWAY 13 NORTH ELKADER, IA 52043 ROYSK@BODENSTEINERIMP. COM Quote Id : 5108439 Created On : January 28, 2011 Last Modified On :January 28, 2011 Expiration Date: February 4, 2011 Equipment Summary 2007 John Deere GATOR XUV 6201 GAS GRN & YEL-MOXUVGX012371 John Deere 620i-MOX4VLX010605 Equipment Total Selling Price $ 8,650.00 X Qty 1 = $ 8,000.00 X 1 = Extended $ 8,650.00 $ 8,000.00 $ 16,650.00 Quote Summary Equipment Total SubTotal Total Down Payment Rental Applied Balance Due $ 16,650.00 $ 16,650.00 $ 16,650.00 (0.00) (0.00) $ 16,650.00 Salesperson : X Accepted By : X CONFIDENTIAL 0 JOHN DEERE Selling Equipment Quote Id :5108439 Customer Name :WATERLOO FIRE & RESCUE 2007 John Deere GATOR XUV 6201 GAS GRN & YEL-MOXUVGX012371 Stock Number: 30012 Code Description 3921M USED CP Qty 1 Unit $ 8,650.00 Selling Price $ 8,650.00 Extended $ 8,650.00 Total $ 8,650.00 John Deere 6201-MOX4VLX010605 Stock Number: 29101 Code Description USED CP USED CP Qty 1 Unit $ 8,000.00 Selling Price $ 8,000.00 Extended $ 8,000.00 Total $ 8,000.00 CONFIDENTIAL City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (A t ( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,183.00 plus est. shipping costs of $ to pay for or purchase Carpet for two offices at 1101 Campbell, material only. This purchase or expenditure is being made because: to replace old carpet in two offices, directors office, sports manager office. Vendor selected for this purchase: Floor Decor Waterloo IA ❑X Bids or written quotes were taken on this purchase, as follows: Floor Decor, Waterloo $1,182.86 $15.99 per square yard this was discontinued carpet, regular price was over $20 per sq yd. We did not get a second quote. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer ri Sanitation nBonds Federal/other grants n Other (specify) X This expenditure is to be coded to the following budget line -item: 010-37-4100-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 19,500.00✓ and the current available balance is Respe submitt $ 6,900.00 / <n.` / ., , f z/ 2‘f1 gnature Dept' Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Floor Decor (Mar 2010) City Clerk Use Only Finance Committee r� Approval Date I (( City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 19,940.00 plus ext. shipping cost of $ 0.00 to pay for or purchase software for T.V. van This purchase or expenditure is being made because: To update software in the sewer tv van with two days of on site training. This is compatiable with the the tv camera that we already have. nBids or written quotes were taken on"this purchase, as follows Bids or quotes were not taken on this purchase because: Aries is the company we have purchased TV equipment from that will be compatiable with this software upgrade. bra- o -'" " Pe IP• Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: uSewer: ElSanitation: nBonds: nFederauotner grants: nOther(specify): This expenditure is to be coded tot &followin'g budget line -item: 520/14/5200/2106 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 26, 000.00 $ 26,000.00 (Sig ture Dept. Head Or Designee) [sate' (ignature Finance Dept. Review) Date Mid -Iowa Solid Waste Equipment Co, Inc. 5105 NW Beaver Drive V A Johnston, Iowa 50131 SOLID W 515 276-3352 Fax 515-276-2976 Toll Free 800-733-8731 Helping you clean your Planet since 1975 Quote To: City of Waterloo Kent Quinn 3505 Easton Ave Waterloo IA 50702 Ship To: City of Waterloo Kent Quinn 3505 Easton Ave QUOTE Quote # DRSQ1862 Date 01/07/11 Sales Rep. David This Quote good for 30 days Qty We are pleased to propose the following for your consideration Description 1 Pipetech Software Package Scan (Truck Software) Pipetech View office software with network "float" license (1 user at a time) Scan & View GIS package View Query and Edit module 2 days installation / on site training from Pipetech 1 Aries V13100 Overlay Customer to provide Dell computer. See Pipetech minimum specs Note: Above prices do not include sales tax. Sincerely, Unit Price $16,395.00 Ext. Price $16,395.00 $3,545.00 $3,545.00 SubTotal $19,940.00 Sales Tax $0.00 Shipping $0.00 Total $19,940.00 NT CO, INC. David Smith