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Home My WebLink About02/07/20111. 2. 3. 4. 5. 6. 7. FINANCE COMMITTEE February 7, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 24, 2011 NEW BUSINESS Travel Requests Name & Tide of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Sergeant Rob Camarata; Officer Dustin Lindaman; Officer Shawn Bram FBI Hazardous Device Graduation Huntsville, Alabama February 10-11, 2011 $350.00 Craig Hintzman, Signal Tech II; Tina Schellhorn, Maintenance Electrician; Roger Wooden, Maintenance Electrician Brown Traffic Products Training: 2011 Cabinet and EPAC Training West Des Moines, Iowa February 10-11, 2011 $540.00 Mayor Buck Clark Attend Main Street Waterloo monthly Waterloo, Iowa 2011 Calendar Year $120.00 Todd Wilson, Planner/Analyst; Joseph Saunders, Investigator National Fusion Center Conference Denver, Colorado March 14-18, 2011 $2,860.00 Investigator Chris Morley; Investigator John DeKoster Marijuana Identification Class Ankeny, Iowa April 11- 14, 2011 $710.00 Investigator Stacy Hesse Internet Crimes Against Children San Jose, California May 16- 20, 2011 $1,690.00 Investigator Eryn Hageman; Investigator Stacy Hesse Wicklander-Zewlawski Interview & Interrogation School Sioux City, Iowa February 20-25, 2011 $290.00 8. Recommendation to accept bid from Rydell Chevrolet of Waterloo, Iowa in the amount of $25,319.00 each for the purchase of one (1) 2011 Chevrolet Silverado Pickup Truck for Leisure Services and Central Garage Departments —Submitted by Mark Rice, Superintendent of Central Garage. 9. Recommendation to accept bid from Bob Brown Chevrolet of Des Moines, Iowa in the amount of $20,389.00 each for the purchase of one (1) 2011 Chevrolet Colorado Compact Pickup Truck for the Code Enforcement, Building Inspections and Traffic Departments Submitted by Mark Rice, Superintendent of Central Garage. 10. Recommendation to accept bid from Bob Brown Chevrolet of Des Moines, Iowa in the amount of $18,254.00 each for the purchase of one (1) 2011 Chevrolet Impala for the Police Department and Motor Pool —Submitted by Mark Rice, Superintendent of Central Garage. 11. Approval of request to sell a John Deere 2653A utility mower to the Waterloo Public Schools in the amount of $1,250.00—Submitted by Paul Huting, Leisure Services Director. 12. Pre Authorizations to Expend over $1,000.00 Dept. p Amount + Est. S/H Expenditure Arts & Culture $3,687.89 Window shades for Youth Pavilion Junior Art Gallery 1 Building/Maintenance $17,000.00 Replace pump on fountain at Waterloo Center for the Arts Leisure Services $3,300.00 Blinds and installation for 27 windows at Young Arena Leisure Services $7,545.05 + $450.00 Two maxi -sweep HI Honda pool vacuums Leisure Services $5,000.00 Flower seed for park and golf course flower beds, flats, and supplies needed to start the seeds Leisure Services $3,200.00 Hockey equipment to be used in Young Arena's recreational hockey program Leisure Services $5,000.00 Architect services for upgrades for the Leisure Services Forestry building Leisure Services $6,000.00 Replacement of all failed lamps at Riverfront Stadium Police $9,000.00 Purchase Panasonic Toughbook computers and mounting hardware Police $10,500.00 Purchase Law Enforcement Imaging Scanners for patrol cars Police $3,445.00 Waterloo Police Trading cards, 1000 cards per 50 officers of the department, 40 posters and 5000 additional cards Waste Management Services $3,484.00 + $320.00 Repair of actuator Waste Management Services $8,691.10 VFD for raw wastewater pump #3 BUDGET LINE ITEMS TO BE AMENDED 1. Approve the project budget for the FYE2011 West Shaulis Road Phase II project in the total amount of $3,810,000.00—Submitted by Eric Thorson, City Engineer. 2. Approve the project budget for police department events in the amount of $7,765.00— Submitted by Daniel J. Trelka, Director of Safety Services. 3. Approve the project budget for the FY2011 River Renaissance North Downtown Trail in the amount of $1,111,749.00—Submitted by Eric Thorson, City Engineer. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE January 24, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of January 18, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Bob Etringer, Sports Programmer Certified Pool Operator School Cedar Falls, Iowa January 24-25, 2011 $240.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Authorization to award contract to Evan's Inspection Services, Inc. of Monticello, Iowa in the amount of $2,984.00 for Asbestos Survey of six (6) structures: 915-917 Lafayette Street; 919 Lafayette Street; 927 Lafayette Street; 1013 Lafayette Street; 1021 Lafayette Street and 706 W. 1st Street —Louis Starks, Contracts and Grants Coordinator, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Henderson Truck Equipment of Manchester, Iowa in the amount of $23,094.00 for Two (2) Liquid Anti -Ice Systems —Submitted by Mark Rice, Superintendent of Central Garage, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Pioneer Graphics of Waterloo, Iowa in the amount of $2,625.00 plus mailing costs for Winter 2011 Storm Water Education Brochure —Submitted by W. Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Authorization to solicit informal bids for the clean up and scraping of two fuel oil tanks at the former Chamberlain Manufacturing site —Submitted by Chris Western, Planner II/Brownfield Coordinator, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Leisure Services $5,700.00 Engineering and design to convert Riverfront Stadium from single phase to three phase Leisure Services $1,290.00 One (1) pallet of SunGro Redi-earth potting soil Waste Management Services A Tt_ $24,542.40 Parts to rebuild two moyno pumps Motion camed. Finance Committee January 24, 2010 Page 2 Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated January 24, 2011, pp. 1-61, in the amount of $1,413,683.26, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:04 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sgt Rob Camarata, Officer Dustin Lindaman, & Shawn Bram NAME OF CLASS / MEETING: FBI Hazardous Device Graduation DEPARTURE DATE: February 10th, 2011 DATE: FINANCE DEPT. LINE ITEM USED FYI'/I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 010-11-1100-1346 , 2' ; . <. li --- (-( r"'f it Copy - Department January 19,2011 DESTINATION: Red Stone Arsenal Huntsville, Alabama DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: February 11th, 2011 DATE(S) OF MEETING: February 11th , 2011 PURPOSE OF TRAVEL: Capt. Pillack is requesting authorization to send Sgt. Camarata, Officers Bram and Lindaman to FBI Hazardous Device Graduation at the Red Stone Arsenal on Feb. 10th- 11th, 2011, in Huntsville,AL. Sgt. Brian Hoelscher and Officer Darin Rulapaugh are currently students at the FBI Hazardous Device school and will graduate on February 11th, 2011. Sgt. Camarata, Officer Lindaman, and Bram are all members of the Waterloo Police Department Bomb squad and would like to travel to Huntsville, Alabama to attend Sgt. Hoelscher and Officer Rulapaugh's graduation. The Officers have agreed to pay for their own meals and hotel. They only request the time off and the cost of gasoline not to exceed $350.00 and a city vehicle to travel to Alabama and back. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: xx YES NO COST $ 00.00 CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING $0.00 MEALS $0.00 REGISTRATION $350.00 MILEAGE/FUEL TOTAL FOR ALL: $ 350.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-11-1100-1346 xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Craig Hintzman, Signal Tech 11 Tina Schellhom, Mtnc. Electrician Roger Wooden, Mtnc. Electrician NAME OF CLASS / MEETING: Brown Traffic Products Training: 2011 Cabinet and EPAC Training DEPARTURE DATE: Thursday, February 10, 2011 PURPOSE OF TRAVEL: DATE: FINANCE DEPT LINE ITEM USED FY �711 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ornal - Clerk/Finance . STAFF ONLY .L,G, 17 70o i -i- 34o: S/ �TO.r�o %3Di /'3/';z-e i I SPY - Department January 26, 2011 DESTINATION: 065r 4)6 , 14 DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: DATE(S) OF MEETING: Friday, February 11, 2011 Thursday & Friday To attend the 2-day Training Seminar WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE X COST $ YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 300.00 LODGING 240.00 MEALS N/A REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 540.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 26617 71201345 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 180.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 41A DEPARTMENT HEAD JANUARY 26,2011 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Buck Clark, Mayor NAME OF CLASS / MEETING: Main Street Waterloo DEPARTURE DATE: DATE: FINANCE DEPT. LINE ITEM USED FY I I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY Co.' - De•artment January 24, 2011 DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: Monthly during 2011 PURPOSE OF TRAVEL/TRAINING: Attend the Main Street Waterloo monthly board meetings during 2011. RETURN DATE: DATE(S) OF MEETING: Monthly January thru December 2011 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: CITY VEHICLE AIRFARE COST $ YES NO PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING 120.00 MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 120.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 01 8200 1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE DATE I APPROVE THIS TRAVEL REQUEST /-2` ,20 / TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Todd Wilson, Planner/Analyst Joseph Saunders, Investigator THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance FINANCE DEPT. STAFF ONLY LINE ITEM USED (r 1£/ L (./ FY _ BUDGETED EXPENDED YTD S( /6 (ig /:`'i/3 %1 ;v/ I Copy - Department NAME OF CLASS / MEETING: National Fusion Center Conference DEPARTURE DATE: March 14, 2011 DATE: March 15-17, 2011 DESTINATION: Denver, Colorado DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: March 18, 2011 DATE(S) OF MEETING: March 15-17, 2011 PURPOSE OF TRAVEL: The training covers many of the areas directly associated with Investigator Joe Saunders and Todd Wilson's assignment in the LEIN Fusion Office. The conference covers a variety of topics to include: Funding and Sustainment, Baseline Capabilities, Suspicious activity, Developing an Intelligence Capability, Federal Initiatives, Security and Privacy Issues, Protecting Sensitive Case Material, Fusion Center resources. The training has been approved through the Iowa Homeland Security and funding will be reimbursed through the LETPP Homeland Security Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: COST $ YES NO CITY VEHICLE PRIVATE VEHICLE $1,200.00 AIRFARE DEPARTING FROM: Cedar Rapids, Iowa ESTIMATE OF COST: $1300.00 LODGING $360.00 MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 2860.00 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN5 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR ` [ - DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. Chris Morley & John DeKoster NAME OF CLASS / MEETING: Marijuana Identification Class DEPARTURE DATE: April 11, 2011 FINANCE DEPT. LINE ITEM USED FY ( BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 '7l0 Copy-D •. ment DATE: February 1, 2011 DESTINATION: DCI Training Laboratory Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April 14th, 2011 DATE(S) OF MEETING: April 11-14, 2011 PURPOSE OF TRAVEL: Sgt. Devine is requesting authorization to send Lab Investigators Morley and DeKoster to the Marijuana Identification course at the DCI Training Center on April 11-14, 2010, in Ankeny, Iowa. Both Investigator Morley and DeKoster are assigned to the Crime lab as Crime Lab Investigators. There duties include handling and packaging of evidence including narcotics. Narcotics are sent to the DCI Crime Lab for analysis except for marijuana. The Waterloo Police Department completes the testing of marijuana in its Crime lab. It is important that all the investigators assigned to the crime lab be trained in this procedure. The cost of registration is free but will require the investigators to travel to Ankeny. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: xx COST $ 00.00 YES NO CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING $360.00 MEALS $0.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 710.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-11-1100-1346 YES YES xx GRANT REIMBURSABLE NO xx REQUIRED CERTIFICATION NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. Stacy Hesse FINANCE DEPT. LINE ITEM USED FY _ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY 010-11-1160-1532 11PRO DARE ?‘r¥ r..c(, �/. y2 NAME OF CLASS / MEETING: Internet Crimes Against Children National Conference DEPARTURE DATE: May 16th , 2011 DATE: p� URIC Jana-) 2 V i Clerk/Finance Copy - Department DESTINATION: ICAC National Conference San Jose, California DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: May 20"' , 2011 DATE(S) OF MEETING: May 17"' —20th, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Stacy Hesse to the ICAC National Conference on May 17th to 20th , 2011, in San Jose, California. The Waterloo Police Department has partnered with the State of Iowa Internet Crimes Against Children Task Force to investigate child sexual exploitation. This 4-day seminar will instruct the students on how to investigate crimes against children. In speaking to the Iowa ICAC Task Force director he has stated that he recommends that Inv. Hesse attend this conference as it will give her a better understanding how the ICAC Task Force works and provide her with a network of information to help solve these types of crimes. The cost of registration is free. The hotel, Airfare, meals and incidentals would be paid through the use of the DARE fund and later totally reimbursed from the ICAC Task Force. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: x COST $ 00.00 YES NO CITY VEHICLE PRIVATE VEHICLE xx AIRFARE DEPARTING FROM: ESTIMATE OF COST: $660.00 LODGING $50.00 TAXI $234.00 MEALS PARKING $0.00 REGISTRATION $750.00 AIRFARE $0.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 1690.00 010-11-1160-1532 BUDGET LINE ITEM: 11PRODARE xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR 2- t - 2-6 L DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. Eryn Hageman and Inv. Stacy Hesse NAME OF CLASS / MEETING: Wicklander-Zewlawski Interview and Interrogation School DEPARTURE DATE: February 20t', 2011 FINANCE DEPT. LINE ITEM USED FY BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY 010-11-1100-1346 '1/CC. C','C% /4Y, c' 'Copy - Department DATE: February 3, 2011 DESTINATION: Sioux City, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: February 25"', 2011 DATE(S) OF MEETING: February 21 s` to 25th, 2011 PURPOSE OF TRAVEL: Capt Pillack is requesting authorization to send Inv. Eryn Hageman and Inv. Stacy Hesse to a five-day basic interview and interrogation training course in Sioux City, Iowa from Feb 20th to 25th, 2011. This course begins with a three day basic course and then is followed up with a two day advanced course. This course is the preferred course to send new investigators to. This course has been a valuable tool in an investigation process. Investigators that have been to this course have better results when they interview suspects, and getting confessions. Tuition and lodging are free. The cost for this training will be for meals, dinners only, as breakfast and lunches are provided and the fuel to get to and from the training location. Total cost for the five days is $290.00. A city vehicle will authorized for this travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING $230.00 MEALS $0.00 REGISTRATION $60.00 MILEAGE/FUEL TOTAL FOR ALL: $ 290.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010-11-1100-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 145.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR I APPROVE THIS TRAVEL REQUEST DATE Z�3 - Z3ic DATE (,AA•r; CITY OF WATERLOO Committee Communication Finance Committee Meeting: February 7, 2011 Prepared: January 26, 2011 Dept. Head Signatu ' # of Attachments: Anki4- (9-0 SUBJECT: Recommendation to Accept Bid - 2011 Standard Size Pickup Trucks Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: NA Summary Statement: Recommendation to accept bid from Rydell Chevrolet, Waterloo, IA Expenditure Required: $25,319 Each Source of Funds: 410-18-7950-2117 / 410-37-4100.2117 Policy Issue: Request for authorization to seek bids was approved by Finance on 1/10/2011 Alternative: NA Background Information: Recommendation of award of bid to Rydell Chevrolet, Waterloo, IA to purchase one (1) 2011 Chevrolet Silverado Pickup Truck for both Leisure Services and Central Garage Departments. Bids received were: Rydell Chevrolet Waterloo, IA $25,319 Karl Chevrolet Ankeny, IA $25,349 Witham Auto Center Waterloo, IA $25,672 Bill Colwell Ford Hudson, IA $26,771 Community Motor Co Cedar Falls, IA $27,398 CITY OF WATERLOO Committee Communication Finance Committee Meeting: February 7, 2011 Prepared: lanuary 26, 2011 Dept. Head Signature:. -� # of Attachments: 6\ukt, Att-m-ut 7-116 t SUBJECT: Recommendation to Accept Bid - 2011 Compact Pickup Trucks Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: NA Summary Statement: Recommendation to accept bid from Bob Brown Chevrolet, Des Moines, IA Expenditure Required: $20,389 Each Source of Funds: 410-22-5100-2117 / 410-22.5125-2117 / 410-17.7120.2117 Policy Issue: Request for authorization to seek bids was approved by Finance on 1/10/2011 Alternative: NA Background Information: Recommendation of award of bid to Bob Brown Chevrolet, Des Moines, IA to purchase one (1) 2011 Chevrolet Colorado Compact Pickup Truck for the Code Enforcement, Building Inspections and Traffic Departments. Bids received were: Bob Brown Chevrolet Des Moines, IA $20,389 Rydell Chevrolet Waterloo, IA $20,705 Bill Colwell Ford Hudson, IA $21,310 Witham Auto Center Waterloo, IA $21,654 Community Motor Co Cedar Falls, IA $22,653 CITY OF WATERLOO �1�uMu.,�rt�. Committee Communication Finance Committee Meeting: February 7, 2011 Prepared: January 26, 2011 Dept. Head Signature: L!( 4- E✓ # of Attachments: SUBJECT: Recommendation to Accept Bid - 2011 Medium Size Sedan (Chevrolet Impala) Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: NA Summary Statement: Recommendation to accept bid from Bob Brown Chevrolet, Des Moines, IA Expenditure Required: $18,254 Each Source of Funds: 410-18-7950-2117 / 410-11-1100-2117 Policy Issue: Request for authorization to seek bids was approved by Finance on 1/10/2011 Alternative: NA Background Information: Recommendation of award of bid to Bob Brown Chevrolet, Des Moines, IA to purchase one (1) 2011 Chevrolet Impala for each the Police Department and Motor Pool. Bids received were: Bob Brown Chevrolet Des Moines, IA $18,254 Rydell Chevrolet Waterloo, IA $19,812 Community Motor Co Cedar Falls, IA $20,672 CITY OF WATERLOO -k'ncklAt.e.AffwuL Committee Communication Finance Committee Meeting: 2/7/11 Prepared: 1/27/11 Dept. Head Signature: PH # of Attachments: SUBJECT: Sale of mower to Waterloo Schools Submitted by: Paul Huting, Leisure Services Director Recommended Committee Action: Request Finance Committee approve sale of John Deere 2653A utility mower to Waterloo Public Schools for $1,250.00. Summary Statement: Waterloo Schools officials would like to purchase this mower for ball diamond maintenance at the trade price established in our public bid process. This will not create any additional cost to the City, and we have reserved the right not to trade to the dealer. Expenditure Required: none Source of Funds: n/a Policy Issue Alternative Background Information: This mower is still usable but is being traded due to high hours and continual use required in our golf operations. School use will be much less frequent and is an affordable option to help improve their diamond maintenance level. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Arts & Culture Department to expend $ 3,687.89 plus est. shipping costs of $ to pay for or purchase window shades for Youth Pavilion Junior Art Gallery 1. City Clerk Use Only Finance Committee Approval Datek%{d( This purchase or expenditure is being made because: The windows facing South in the Phelps Youth Pavilion allow light pollution, affecting the functionality of interactive exhibits. Vendor selected for this purchase: Kirk Gross ❑X Bids or written quotes were taken on this purchase, as follows: Kirk Gross: $ 3,687.89 Mark Frost: $ 6,023.00 Dimensions: $ 5,158.13 Office Concepts: $ 6,077.72 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to theeeollowing budget li e-it m: r��'alp V( 10v--a'1s- �Cip �NY//��' (Fund - Department - Activity - Account Nthnber) (Project Code) Sanitation in which the budgeted amount is and the current available balance is Res-ctfullkrsubmitted, (Sigrfat'ure Dept. Heor Designee) Ail, U u,._., $ 71,o40�;✓ Date (Signature Finance Dept. Review) Date K:lshared goodIes\forms\ Expenditure Pre -Authorization blinds (Mar 2010) COMPANY KIRK GROSS COMPANY 4015 Alexandra Dr. P O. Box 2097 Waterloo, IA 50704 Phone 319-234-6641 Fax 319-234-7901 Quotation Page 1 of 2 Quote Number Quote Date CustomerOrderNumber Customer Number Account Representative Project Number 8650 12/14/10 PHELPS YOUTH PAVILIO WAT222 ELLEN WOODS QUOTE TO: Terms: CAROLYN CARPENTER WATERLOO CENTER FOR THE ART CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291.4490 NET 15 DAYS SHIP TO: CAROLYN CARPENTER WATERLOO CENTER FOR THE CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291.4490 \t\ ARTS Line QuantityCatalog .�—_., No./Description Unit Price t. 0.i Extended i 1 Amount BEG Subsection MANU OLLER SHADES 1 1�'—FLEXSHADE CL 116X90 DRAPER 1 i, 3 — -.. -- - -- - 633.84 633.84 FLEXSHADE CLUTCH OPERATED Y MANUAL ROLLER SHADE 116 1/2" WIDE X 90 1/2" LONG 3% OPENNESS LIGHT FILTERING OYSTER/BEIGE Tag For: MANUAL FOR TOP WINDOW 2 1 FLEXSHADE CL 116X151 DRAPER -731.33 731.33 FLEXSHADE CLUTCH OPERATED MANUAL ROLLER SHADE 116 1/2" WIDE X 151 LONG •-, f d.:1 3% OPENNESS LIGHT FILTERING OYSTER/ BEIGE 3 1 LABOR KIRKGROSS 360.00 360.00 DELIVERY AND INSTALLATION OF MANUAL ROLLER SHADES Subsection Sub Total 1,725.17 (Not Included In Grand Total) subsection Total 1,725.17 END Subsection MANUAL ROLLER SHADES BEG Subsection MOTORIZED ROLLER SHADES 4 1 FLEXSHADE MO 116X90 DRAPER 1,117.69 1,117.69 Accepted by Title Date KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 Waterloo, IA 50704 Phone 319-234-6641 Fax 319-234-7901 Quotation Page 2 of 2 Quote Number Quote Date Customer Order Number Customer Number Account Representative Project Number 8650 12/14/10 PHELPS YOUTH PAVILIO WAT222 ELLEN WOODS Unit Extended Line Quantity Catalog No. / Description Price Amount FLEXSHADE MOTORIZED OPERATED MOTORIZED ROLLER SHADE L: 116 1/2" WIDE X 90 1/2" LONG d 1,1 - 3% OPENNESS LIGHT FILTERING OYSTER/BEIGE Tag For: - td�Mit—'"-rwFrOyR,pTiOP WINDOW 5 1 FLE HADS�MO 116X151 DRAPER 1,200.20 1,200.20 FLEXSHADE MOTORIZED OPERATED MOTORIZED ROLLER SHADE 116 1/2" WIDE X 151 LONG fi!`-' 3% OPENNESS LIGHT FILTERING OYSTER/ BEIGE 6 - 1 CONTROLS DRAPER 600.00 600.00 SMART CONTROL PANELS -i' IR RECEIVERS fi tyNVe4 �PJhA tj. IR TRANSMITTERS -�'"'� "'�W�n MODULAR CABLE 7 1 LABOR KIRKGROSS 780.00 780.00 ROLIERRY AND INSTALLATION OF Aghdrieffe ROLLER SHADES 1n"4_'`�f'�� Subsection Sub Total 3,697.89 (Not Included In Grand Total) Subsection Total 3,697.89 , END Subsection MOTORIZED ROLLER SHADES Sub Total 0.00 DRAPER FREIGHT CHARGE 168.00 (Total Excludes Some Limes) Grand Total 168.00 *******End of Quotation******* Accepted by Title Date Waterloo Youth Pavlllion Waterloo, IA 7lr1 Option Description Price Motorized Shade for both the upper and lower window Includes 2 shades, 2 transformer boxes, and a 2-Group controller, includes remote $ 4,491 .78 Freight Charge for Shades $ 322.60 K$W Electric, Inc — Labor for Electrical Work $ I ,075.00 Installation Charge, Shades $ 343.75 Project Sub -Total: $ 6,233. 13 Remote included in pricing. Wall switch to be located at the top of the steps, behind display wall. Currently there is an outlet there, roughly 6' above the floor. That outlet will be replaced with the switch that will operate these shades. Storey Kenworthy Lori Knaack, IIDA (3 19)234-4624, x 105 PHELPS YOUTH PAVILION - Powered Roller Shades (Upper & Lower Window) office concepts ltd ph 319.234.1221 Waterloo, IA 50703 f 319.234.6506 319 Broadway St Proposal January 6, 2011 Line # Qty Part Number Part Description Alias 1 1 1 Lutron QED Coupled 2-Panel Roller Shade 100; W11T x L90 1/2" overall (VERIFY) SQ20-90-1 Basketweave 90, Beige, 1% M Inside Mount L Drive Left Side Bronze 4"Fascia 2 1 Lutron QED Coupled 2-Panel Roller Shade 100; W117" x L151" overall (VERIFY) Sell Ext Sell $1,748.21 $1,748.21 $1,931.59 $1,931.59 SQ20-90-1 Basketweave 90, Beige, 1% M Inside Mount L Drive Left Side Bronze 4"Fascia 3 1 SVQ-10-PNL Power Panel with 10-output $958.32 $958.32 Transformer 4 1 SVQ-CBL-250 Sivoia QED 7-conductor Cable $305.49 $305.49 5 1 1 seeTouch 2 Button Keypad w/ $262.17 $262.17 Open/Close, Raise/Lower 6 1 SVIT-WH Hand-held Infrared Transmitter $55.73 $55.73 with Open/Close, Raise/Lower 7 1 SV-IR-WH IR Receiver for Sivoia $67.76 $67.76 Electronic Drive 8 1 Freight Charges & Installation $748.45 $748.45 Services 9 1 Electrical work (per attached proposal from Community Electric) Jan11_YouthPavilionRollerShades - C:nnv sr 4 $2,255.00 $2,255.00 Jennifer Nabholz 1/6/2011 Page 1 of 2 PHELPS YOUTH PAVILION - Powered Roller Shades (Upper & Lower Window) office concepts ltd ph 319.234.1221 Waterloo, IA 50703 f 319.234.6506 319 Broadway St Proposal January 6, 2011 Line #Qty Part Number Part Description Alias 1 Sell Ext Sell Subtotal: $8,332.72 Jan11 YouthPavilion RollerShades - Jennifer Nabholz 1/6/2011 Page 2 of 2 C:nnv sn4 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 17,000.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date ?''') (t 6( This purchase or expenditure is being made because: To replace pump on fountain at Waterloo Center for Arts so it can be used in Spring Vendor selected for this purchase: Young Plumbing & Heating Qx Bids or written quotes were taken on this purchase, as follows: Young Plumbing & Heating $ 16,806.00 WBC Mechanical $ 18,612.00 Plumb Tech Inc $22,630.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax � Sewer Sanitation Qx Bonds Federal/other grants D Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is tfully su itted, ��/ T / // � 2! ^,4,t CfC : 7e%..— &-t .:L/ -� a; / (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Fountain Pump Replacment (Mar 2010) (Project Code) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,300.00 plus est. shipping costs of $ to pay for or purchase Blinds for 27 windows at Young Arena, to include installation. City Clerk Use Only Finance Committee Approval Date ah12,,(( This purchase or expenditure is being made because: Replacement and new window blinds for Young Arena offices. Blinds are 8 guage aluminum for commercial use. Vendor selected for this purchase: Lowe's - Waterloo X Bids or written quotes were taken on this purchase, as follows: Lowe's, Waterloo $3,027.35, color change $3,275.87 Floor Decor, Watloo $3,800.00 Sherwin Williams, Cedar Falls $4,420.59 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 1/5/11 approved at $3,100.00 Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund pi Road Use Tax n Sewer ❑ Sanitation Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4500-2177 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 150,000.001- and the current available balance is Respecffitll submitt $ 26,340.57 c;q-/ 5/ c L/-7141.41c' /<l/�. ?G.i /ter' ui/ signature ►, - . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,545.05 plus est. shipping costs of $ 450.00 to pay for or purchase Two Maxi -Sweep III Honda Pool Vacuums. City Clerk Use Only Finance Committee Approval Date a2(1 Ott t This purchase or expenditure is being made because: New pool vacuums are needed to the cleaning of both Byrnes and Gates Swimming Pools. Vendor selected for this purchase: W.M. Smith & Associates Bids or written quotes were taken on this purchase, as follows: W.M. Smith & Associates (Ellensburg, WA) $7995.05 Recreonics (Louisville, KY) $8,216.54 United Industries (Sterling, KS) $9,760.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 406-37-4100-2113 Leisure Services Mowing Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res submi Sanitation (Project Code) $ 200,000.00 j- $ 1G35611.00 t' ia01r ;'“A ,, /42 ,.,,eau , „ ignatu Bead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization pool vacs.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,000.00 plus est. shipping costs of $ to pay for or purchase flower seed for park and golf course flower beds, flats, and supplies needed to start the seeds. City Clerk Use Only Finance Committee Approval Date O f i I ee- i( This purchase or expenditure is being made because: to beautify the parks. Vendor selected for this purchase: Park Seed, Greenwood, SC X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Park Seed Wholesale, Greenwood SC, has the varieties we use. By placing the order now, we receive a 43% discount. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1537 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 19,000.00 (- and the current available balance is $ 7,7-65.13 ully submitted, (Signature De Y�I ad or Designee) Date Signature ture Finance Dept. Review) Date K:\shared goodies\forms\Park Seed Preauth (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,200.00 plus est. shipping costs of $ to pay for or purchase Hockey equipment to be used in Young Arena's recreational hockey program. City Clerk Use Only Finance Committee Approval Date11 I ( This purchase or expenditure is being made because: Equipment is needed for participants in the youth hockey program which begins 1-9-11. More equipment was needed and ordered than included on the original bid. Vendor selected for this purchase: Arrow Hockey Stoughton MA X Bids or written quotes were taken on this purchase, as follows: Arrow Hockey & Sports, Stoughton MA $2,722.28 Dicks Sporting Goods, Waterloo IA $3,540.00 Slapshot Hockey Shop, Des Moines IA $3,040.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants X Sewer n Sanitation Other (specify) donation This expenditure is to be coded to the following budget line -item: 010-37-4105-1558 37GFT-0007 (Fund - Department - Activity - Account Number) (Project Code) { in which the budgeted amount is and the current available balance is $ 3,885.00 V $ 3,885.00 ✓ Respectfully submitted/ s f f 1 G�f/f,� � / S/—// I, t '/z— (/y% r "3/ 1 r (Signature Dept.eigad or Designee) Date Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date `°9-"j'// %/9-6 6 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase Replacement of all failed lamps at Riverfront Stadium, estimated 12. This is not part of electrical upgrade project/contract. This purchase or expenditure is being made because: While Black Hawk Electric is in process of upgrades at Riverfront found lamps were not working. Lamps need to be replaced before project can be completed. Vendor selected for this purchase: Black Hawk Electric X Bids or written quotes were taken on this purchase, as follows: Black Hawk Electric $5,549.00 They were awarded the job for the electrical upgrade from single phase to three phase 10-4-2010. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 10-4-2010 awarded bid on Riverfront upgrade Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax n Sewer Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4400-2170 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RespPc submitte ad or Designee) Date 37STA-0001 (Project Code) $ 200,000.00 (' $ 87,555.61 ✓ VE yC/>�.cL (Signature Finance Dept. Review) Date K:\shared goodies Worms ) Expenditure Pre -Authorization (Mar 2010) a City Clerk Use Only Finance Committee Approval Date 211((7'iI City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 5,000.00 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase Architect services for upgrades for the Leisure Services Forestry building. The amount includes funds for architect reimbursable expenses. This purchase or expenditure is being made because: upgrade at 1117 Campbell - see attachment. Vendor selected for this purchase: AHTS, Waterloo Bids or written quotes were taken on this purchase, as follows: AHTS Architects, Waterloo 7% not to exceed $4,480.00 Ament, Inc., Waterloo 10% not to exceed $5,500.00 Struxture Architects, Wloo 12.5% not to exceed $7,000.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax I( Sewer I( Sanitation Bonds Federal/other grants n Other (specify) X This expenditure is to be coded to the following budget line -item: 010-37-4100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dpf t ead or Designee) (Project Code) $ 150,000.00 V $ 87,858.00 - Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) CITY OF WATERLOO LEISURE SERVICES COMMISSION PROPOSAL REQUEST FOR ARCHITECTURAL SERVICES FOR UPGRADES FOR THE FORESTRY BUILDING Waterloo Leisure Services is seeking proposals for architectural services for upgrades of the Waterloo Forestry Building, 1117 Campbell Ave., Waterloo, Iowa. Sealed proposals are due 12:00 Noon, Tuesday, January 25, 2011, to the City Clerk at her office at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703, and will be opened at 1:30 PM that day. Sealed proposals must be submitted on the Waterloo Leisure Services Proposal Form attached. The City of Waterloo reserves the right to reject any and/or all quotes. When submitting proposal, please note on the lower, left hand corner of envelope: Leisure Services Design Forestry Building Proposal shall include: • Design • Construction Documents • Oversight of project during construction • Permits/Approvals through -City of Waterloo SCOPE OF WORK • Construct awning for west side of overhead doors approximately 50 ft wide x 8 ft long • Replace north door with 19 ft wide x 14 ft high insulated door • Replace west door with 14 ft wide x 14 ft high insulated door • Reinstall 12 ft wide insulated door to south side replacing non -insulated door • Replace west walk-in door with steel insulated door • Two new door openers • Fill in (6) sky lights • Insulate south side of building • Seal roof (entire) • Prep and paint entire metal building • Replace concrete approach Leisure Services has budgeted $60,000.00 to include architectural services for the Forestry Building project, 1117 Campbell Ave. If you have any questions, please contact Rick Curran, Facilities Manager, at 291-4370, Monday through Friday, 7 AM to 4 PM. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date '7 ` 'o 'i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 9,000.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase To purchase Panasonic Toughbook computers and mounting hardware. This purchase or expenditure is being made because: This purchase is being made to fully equip the existing patrol fleet, and replacing aging equipment. Vendor selected for this purchase: CDW-G • Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: CDW-G is the sole state vender for this equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund 0 Road Use Tax n Sewer ❑ Sanitation Qx Bonds El Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 409-11-1100-2106 Police Information Systems (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Date (Signature Finance Dept. Review) Date (Project Code) $ (l_`)f 1 f�,' $ 4o, Val 3-3 ature Dept. Head or Designee) K:\shared goodies Worms \Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7.7 (pt vi The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 10,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase To Purchase Law Enforcement Imaging Scanners for patrol cars. This purchase or expenditure is being made because: This purchase is being made to the replace aging imaging scanners that are currently being used in the patrol fleet. Vendor selected for this purchase: L-Tron Corporation ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: L-Tron Corporation is vender specific to the computers that are used in the patrol fleet. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 409-11-1100-2106 Police Information Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (ir Sin uaf rDept. (Sign Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,445.00 plus est. shipping costs of $ 0.00 to pay for or purchase Waterloo Police Trading cards, 1000 cards per 50 officers of the department. Also 40 posters and 5000 additional cards City Clerk Use Only Finance Committee Approval Date-% I ( I This purchase or expenditure is being made because: To add new officers and some newly re -assigned officers to the police trading cards that will be distributed to the youth of our community. Vendor selected for this purchase: Pioneer Graphics Commercial Printing Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This is a vender specific printed item. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax 0 Sewer 0 Sanitation ❑ Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11TRI WPD F (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ /4 /1 46-16and the current available balance is $ Res ectfully submsubmitted,A-P)X&" Z.V 0 / // % 7-r,(1//,j& / ;'t'i 1,-G-`2 ;)a->7e// (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) Approval Date City Clerk Use Only Finance Committee 21'7 (911tl City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3,484.00 plus ext. shipping cost of $ 320.00 to pay for or purchase Repair on actuator This purchase or expenditure is being made because: Actuator on satillite blower quit working,needs to be repaired nBids or written quotes were taken'onithis purchase, as follows Bids or quotes were not taken on this purchase because: Emerson/EMI is the company that repairsand sold this equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/ 14/5200/ 1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is. Respectfully submitt (Project Code) $ 4OO50,O00 2Ee,(6)CJ ✓,— $ 48,644.67 V y z6"—// y,? , z'L t % (Signat e Dept. ead Or Designee) Date (Signature Finance Dept. Review) Date Valve Actuation LLC. • 13840 PIKE ROAD • MISSOURI CITY, TX. 77489 (281) 499-1561 • FAX: (281) 499-8445 Date: 1/24/2011 To: City of Waterloo WMS Attention: John Hyman 319-291-4553 Reference: R5L4-3 Serial #: 35912-B01 CAR# 1012-EIM-JW-18 Thank you for your recent inquiry. Emerson/EIM is pleased to provide the following quotation for your review. Below is a list of parts and pricing you will need for the required repair. We have included pricing for labor, parts, mileage, inspection, lube disposal and all other expenses. • . _ ___ _.............. . „ .„ ,,,,,,a ...woo emu rererence the GAR number above. !f you have any questions or need any additional information, please feel free to contact us at 281.261.3832 Item Qty. Part # General Description Net Price Each Extended Amount 1 1 R5L6-3P Digital Fut 4 M2CP Package $ $1,25 2 1 84413-2HP PBM 3B, SS Separate $259.0029.00 n.00 $9.00 3 1 84781 PS Shifter $30.00 $30.00 4 1 83741-2 MCP Base Assy. $300.00 $300.00 5 1 84350-00 CVR-No Holes $314.00 $314.00 6 1 KIT103 Seal Kit $65.00 600.00 7 8 Service-S Shop Service $75.00 $600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total: $3,484.00 Notes: Best Regards: Blake Nipper Service Manager 281-798-9493 Service Work Performed: Disassemble, clean and inspect all mechanical parts for wear / damage. Run motor via 460 VAC applied directly to the motor leads while checking amp draw. The actuator will be reassembled using new o-ring seals and grease. Original Parts Disposition: Alt internal mechanical parts are in good condition showing very little wear. The PS shifter is bent and leaking grease between the shift arm and base. The motor runs quietly in both directions drawing 2.6 amps. The MCP cover will be replaced with M2CP cover to accommodate the new M2CP. i1 3 & bo City Clerk Use Only Finance Committee Approval Date -i ` 1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 8,691.10 plus ext. shipping cost of $ 0.00 to pay for or purchase VFD for raw wastewater pump #3 This purchase or expenditure is being made because: VFD #3 quit working and no replacement parts available. nBids or written quotes were taken on' this purchase, as follows 3 quotes were taken 3E- $8691.10, Van Meter Ind.-$10118.16, Crescent Electric- $10,801.61 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: r]Road Use Tax: nSewer: nSanitation: nBonds: nFederai/othergrants: ElOther(specify): This expenditure is to be coded to the following budget line -item: S70/14/5700/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 150_Il0O 00 ;6; 6,00 ru and the current available balance is, $ 487644 c j Respectfully submitte (Sig t�Drpt. Head Or Designee) Date (Si nature Finance Dept. Review) p Date ELECNICAl ENGINEERING 6 EQUIPMENT COMPANY COST.* SHPTO: BILLTO: ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 www.3e-co.com 281720 POLLUTION CONTROL CITY OF WATERLOO 3505 EASTON AVE. WATERLOO. IA 50702 CITY OF WATERLOO 715 MULBERRY ST. WATERLOO. IA 50703 CORRESPONDENCE TO'. QUOTE TAKEN BY QUOTE DATE ORDER NO. gmil 01/24/11 2685883-00 P.O. Na PAGE E 250HP PUMP VFD 1 Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS. IA 50324 INSTRUCTIONS REFERENCE CASH DISCOUNT: SAP POINT SHIP VIA SHFPED P PAID BY: ELECTRICAL ENGINEERING & Best Way LINE NO. PRODUCT AND DESCRIPTION QUANTITY ORDERED QUANTITY B.O. QTY. SHIPPED QTY. WM NET PRICE MOUNT (NET/ 1 SQD ATV61HC16N4 52563 250HP 460V SPD DRV 1 2 SQD VW3A1102 1 68498 REMOTE MOUNTING KIT FOR LCD KEYPAD:ATV71 3 SQD VW3A1104R30 1 68481 CABLE F/KEYPAD 3 Lines Total Qty Shipped Total 1 each 8624.81 1 E 40.51 1 E 25.78 3 Total Invoice Total 8624.81 40.51 25.78 8691.10 8691.10 Last Page 125 Courier Street Waterloo, IA 50'701-1289 319-235-9313 Fax 319-235-0365 AIL IV: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 :'"::ttSf pjlEitSRlRabkgi:i:? ?: 13674 Steve Dennis Sessler WAT SO2 PPS WLOO 9ER Sfft: :%>.`:::: :+::i: 22;::::::: %itt:::[:2:ir:_: Sjaa.:;t: a7E..... i...:•: .,- .-..::�:.�:::.�:::::::::: .::._.::• s:; '�,.:::a,:,:c�.;:;.:.:.:::.::..:... . ..: � -v.;:: ....::•�ra;:J:'r::=;�: - : • -iv33:.: � :•:�ast:.:.:a:�. _.,:�:::.�:;s::o-,�,;<aa',::;;: lea A-B 22C-D310A103 PF400, 480V, 3 PH, lea A-B 22-HIM-C2S REMOTE DSI LCD HIM TAXES NOT INCLUDED Quotation 01/21/11 S6338249 (2) VAN METER INDUSTRIAL, INC. 125 Courier Stroet Waterloo, IA 50,01-1289 319-235-9313 Fax 319-235-0365 SHIP T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 1 SCHNECKM 2 2 See Below t:Zf-itei% 9866.410e 251.750e No 9866.41 251.75 Wire & conduit in effect at time of shipment. Other items valid 30 days and based on gtys supplied, unleas otherwise specified. All items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditions. Frt charges or applicable tax not included. Subtotal 10118.16 S&H CHGS 0.00 mount Due 10118,16 ICT SHOP From: James R. Bailey [James.Bailey@cesco.com] Sent: Thursday, January 27, 2011 2:16 PM To: ICI SHOP Subject: VFD John, Thank you for your request - your cost is $10,801.61 - stock item with factory - SVX200A1-4A1N1 aw 84 Inside Sales Crescent Electric 2405 Westfield Ave Waterloo, IA 50701 319-234-6866 phone 319-232-1691 fax www.cesco.com x From: TomJLempka@eaton.com [mailto:TomnLempka@eaton.com] Sent: Thursday, January 27, 2011 12:31 PM To: James R. Bailey Cc: DanielLKirst@eaton.com Subject: FIN: VFD Jim, here is what we came up with. The part number listed below doesn't look correct. We think it should be SVX200A1-4A1 N1. You can use a cost of $ $$$ to Crescent -PLUS FREIGHT. We have 12 of them in stock. A couple of questions that Dan came up with that would be good to find out. What is the distance from the VFD to the motor, and does the unit currently have any filtering? The VFD is rated for 300A on VT applications. We believe this is real close to the top end of the VFD. That is the reason for the questions. If you do get an order please make sure you send it to my office. Thanks 1/28/2011 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY 2011 West Shaulis Road - Phase II STP-U-8155(711)-70-07 City Contract No. Project Manager Project Budget Total 784 Jeff Bales $ 3,810,000.00 1. How will this project be funded? A. Federal Grant Yes No L—J CFDA # 20.205 % Paid by federal grant Grant Name Surface Transportaion Program B. State Grant Yes Grant Name C. City Match x No Grant Agreement Number % Paid by state grant Grant Agreement Number Source of Funding Local Option Sales Tax % Paid by City D. Other Entities Yes Name No % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Construction of a new roadway - extension of Shaulis Road from Ansborough Avenue to Highway 21 and grading and paving of Ansborough Avenue from Shaulis Road to U.S. 20 Interchange. 80.00% 20.00% Done None 0 ❑ Yes No ❑x ❑ CI 0 ❑ ❑ 0 ❑ ❑0 Page 2 must be attached and signed. K:\shared goodies\forms\Shaulis Road Extension - Revised Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 7 O V N Project Name (from page one) FY 2011 West Shaulis Road - Phase II Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: 07 '25-0v To be assigned by the Finance Dept Project No Subproject No. y , (Each column should only include amounts by fund) Fund: c.2 0 Fund: 0906- Fund: Fund: 3,048,000.00 762,000.00 Total 762,000.00 3, 048, 000.00 TOTALS $ 3,048,000.00 $ 762,000.00 $ $ - $3,810,000.00 2103 Engineering & Consulting $ 100,000.00 $ 25,000.00 $ 125,000.00 2125 Traffic Control Equipment 2140 Land Acquisition 512,000.00 128,000.00 640,000.00 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2,436,000.00 609,000.00 3,045,000.00 2199 Non -participating Misc TOTALS $ 3,048,000.00 $ 762,000.00 $ gnature Dept. Head) $ $3,810,000.00 ' Lr.iL�'.a)� T_ /1%/a.dn -/- <:(l ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Shaulis Road Extension - Revised\Page 2 (Constr Proj) (Mar 2010) Project Name City Contract No. Project Manager Total Project Budget 1. How will this project be funded? A. Federal Grant Yes Grant Name B. State Grant Grant Name C. City Match D. Other Entities Name OJECT BUDGET WORKSHEET - ALL PROJECTS PR PAGE ONE Police De artment Event Project Direct $ 7,765.00 Yes Source of Funding Yes I XJ No E b✓?-;„ Ru CFDA # % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project covers the reimbursement for overtime event RAGBRAI to be amended to WPD Overtime line. Done None ioi% CI DI Yes No CI El El ❑ 0 ❑ 0 El El El Page 2 must be attached and signed. K:lshared goodieslforms\Project Budget Worksheet101Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance CommitteeI Approval Date119.0 t I Project Name (from page one) Police Department Event Project Department No. project will be budgeted under 11 PRO EVNT Activity No. project will be budgeted under 010-11-1160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3370 School Share Liaison Funded with property tax 3873 Reimburse for services 7,765.00 7,765.00 (Each column should only include amounts by fund) Fund: Fund: O1O - Fund: 1150 1100 1160 Total EXPENDITURES: TOTALS $ $ $ 7,765.00 $ $ 7,765.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1347 Pension 1130 Empl. Benefits 1114 Overtime 7,765.00 7,765.00 TOTALS $ $ 7,765.00 $ $ 7,765.00 // 4/ 7 (Sign ure Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010) Project Name City Contract No. PROJECT BUDGET'WORKSHEET - ALL PROJECTS PAGE ONE F.Y. 2011 River Renaissance North Downtown Trail 786 Project Manager Jamie Knutson Project Budget Total $ 1,111,749.00 1. How will this project be funded? A. Federal Grant Yes Grant Name MPO No CFDA # B. State Grant Yes �i No Great Places Grant Name Vision la Vision IA % Paid by federal grant 36% it E-gsoai) Grant Agreement Number 56 % Paid by state grant 3% & 44% Grant Agreement Number GP21 —UZ C. City Match Source of Funding dia21212GIUMMIZMIGebi % Paid by City alb D. Other Entities Yes Name No LJ % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project will pave the final segment of the River Renaissance Trail between Mullan Avenue and E. Park Avenue. This will be a concrete trail along the rivers edge, providing overlooks and access from the river to Park Avenue Done None ❑X ❑ Yes No ❑ 0 0 CI O ❑ ❑ 0 ❑ 0 ❑ 0 Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget River Renaissance N Trail\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee // Approval Date 917 f: of Project Name (from page one) F.Y. 2011 River Renaissance North Downtown Trail Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Vision Iowa Solid Waste Fee TOTALS EXPENDITURES: 07 utslanwa 135; (Each column should only include amounts by fund) Fund: lag Fund:14244 Fund:6/24 MPO Great Places 400,000.00 Vision-C IASu) 90,000.00 foal, 'Ng warstme $ 400,000.00 $ 90,000.00 $ 461K6140 (,,al,1 ? 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction Li ,OM I,11 1 87i:00' 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways Stormwater Permit Fee IIi08 TOTALS �� e e t. ead) l�ty. ( Ignature Dept. ead) 90, 000 6 a1, 575E Fund: RJd� Total 400,000.00 711, 7 I q Wawa 41449511109 $ 6169 $ 1,111,749.00 1,111,574.00 I7S. Uv 175.00 $ 1o1 1 46.09 $ 9o,0Da $(pal,71q $ $ 1,111,749.00 Yak 000 Jjai7E ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget River Renaissance N Trail\Page 2 (Constr Proj) (Mar 2010)