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Home My WebLink About01/18/20111. 2. 3. 4. 5. 6. FINANCE COMMITTEE January 18, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 10, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rich Warren and Allynn Howe, Consultants for Government Relations Travel to Waterloo for the application of projects for potential Waterloo, Iowa July 25- 26, 2011 $951.00 Todd Derifield, City Forester 65th Annual Conference and Trade Show of the Midwestern Chapter of the International Society of La Vista, Nebraska January 26-28, 2011 $370.00 Ryan Mahood, Josh Heller, Neal Caughron, Mike Schipper, Dave Jenson -Members of Weapons of Mass Destruction Team Weapons of Mass Destruction Lanes training Des Moines, Iowa January 18-19, 2011 $839.40 Tim Moyer, Chief Electrical Inspector Plumbing Exam Des Moines, Iowa January 24, 2011 $200.00 Officer Steve Bose K9 Drug Detection Enhancement Course Johnston, Iowa March 20-25, 2011 $723.00 Lieutenant Lisa Campbell Glacken and Associates Background Investigation for Public Safety St. Paul, Minnesota March 13-15, 2011 $788.00 7. 8. Investigator Stacy Hesse Internet Crimes Against Children Meridan, Connecticut April 25- 28, 2011 $400.00 Special Investigative course Sergeant Keith Rogers; Investigator Stacy Hesse Internet Crimes Against Children Ankeny, Iowa March 8- 10, 2011 $720.00 Digital Evidence 9. Approval of request to dispose of retired equipment —Mark Rice, Superintendent of Central Garage. 10. Approval of sewer refund in the amount of $48138 for Heather Gronewold of 3045 E. Shaulis Road Submitted by Carol Failor, Deputy City Clerk. 11. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Building/Maintenance $4,500.00 Replacement of electric duct heaters at Young Arena Community Development $2,120.95 Homeless Management Information Services Fire $1,481.00 Class II Self Contained Fill Station Leisure Services $2,000.00 Labor and material for fabricating chipper box for F450 dump truck Leisure Services $5,000.00 Six (6) fixtures with dimmers for lighting upstairs at Gates Pro Shop, material only Leisure Services $2,000.00 Six (6) trimmers Traffic Operations $2,640.00 Cross top and round cap brackets for street name signs Waste Management Services $2,557.00 Filter belts BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE January 10, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt. Hart absent. Moved by Schmitt, seconded by Cole that the Agenda, as amended, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of January 3, 2011, as proposed, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Dennis Gentz, P.E., Assistant City Engineer 47th Annual Concrete Paving Workshop Ankeny, Iowa February 2-4, 2011 $350.00 Matthew Chesmore, Rehabilitation/Relocation Specialist Lead Training — Initial Courses for Certifications Ankeny, Iowa January 24-28, 2011 $1,545.00 Rich Warren and Allynn Howe, Consultants for Government Relations Travel to Waterloo for the application of projects for potential Waterloo, Iowa November 3-5, 2010 $1,215.00 Kent Shankle, Curator; Ken Warren, Tech/Preparator Deliver Iowa Watercolor Society Touring Exhibition & pick up Fort Madison, Iowa & Chicago, Illinois January 17-18, 2011 $560.00 Brian Rath, Treatment Operator Supervisor Collection System Basics Cedar Rapids, Iowa February 23-24, 2011 $250.00 Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that sewer refund in the amount of $379.03 for Sons of Jacob Synagogue of 411 E. Mitchell Avenue —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that garbage refund in the amount of $94.50 for Kenneth Schwake of 1131 E. Mitchell Avenue —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that garbage refund in the amount of $45.88 for Sheila Hollingsworth of 627 Beech Street —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that Request for authorization to seek bids for one standard size pickup truck for the following departments: Leisure Services and Central Garage —Mark Rice, Superintendent of Central Garage, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that Request for authorization to seek bids for one medium size sedan for the following departments: Police and Motor Pool— Mark Rice, Superintendent of Central Garage, be approved. Ayes: Two. Absent: Hart. Motion carried. Finance Committee January 10, 2010 Page 2 Moved by Cole, seconded by Schmitt that Request for authorization to seek bids for one compact pickup truck for the following departments: Code Enforcement; Traffic; and Building Inspections —Mark Rice, Superintendent of Central Garage, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Schmitt, seconded by Cole that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $3,271.00 Street repair due to a broken water main at Fire Station #3 will be done by the City of Waterloo in Spring Building/Maintenance $13,462.50 Replacement of tables at Five Sullivan Brothers Convention Center Central Garage $2,250.00 Fuel tanker storage during underground storage tank cleaning Cultural & Arts $20,655.02 Installation of new track lighting system in Schoitz rooms, Longfellow Lounge and Hurlbutt Concourse at the Waterloo Center for the Arts Leisure Services $3,050.00 Equipment parts from Great American Outdoor to maintain golf course mowing equipment Leisure Services $3,100.00 Blinds for 27 windows at Young Arena, includes installation Police $8,190.00 Brother Pocketjet 6 printers Police $1,575.00 Six bank battery charger, four desktop battery chargers and two vehicle battery chargers Police $2,205.00 EDACS access fee for Fusion Center, L.E.I.N Region 2 center, radio access for seven portable radios Traffic Operations $2,228.58 + $250.00 Two decorative street light poles and bases for Prospect Boulevard Waste Management Services $3,325.38 + $75.00 Replacement of alarm dialer Waste Management Services $23,200.00 + $650.00 Worthington sanitary pump to replace one that was destroyed at Hawkeye lift station Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that increase of several line items in the library budget on file in the City Clerk's office in the amount of $32,000.00—Submitted by Kim Chapman, Library Business Office Administrator, be approved. Ayes: Two. Absent: Hart. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated January 10, 2011, pp. 1-59, in the amount of $1,014,981.76, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Absent: Hart. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 5:13 p.m. Ayes: Two. Absent: Hart. Motion carried. Carol Failor Deputy City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED kit') '' U. jJ TRAVEL REQUEST F , BUDGETED 7,-. , CITY OF WATERLOO EXPENDED YTD Amended — travel dates* on THIS REQUEST '73 invoice did not match date on LEFT AFTER THIS 7_; receipts and inclusion of a meal* REQUEST ';,,- 35 ;- DATE /. / 7, ,-}- /i Original - Clerk/Finance CoyY - • •rtment NAME(S) AND POSITION(S): Rich Warren, Consultant of Government Relations Allyn Howe, Consultant of Government Relations DATE: January 5, 2011 NAME OF CLASS / MEETING: DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Washington, DC DEPARTURE DATE: July 25, 2011 RETURN DATE: July 26, 2011 DATE(S) OF MEETING: July 25-26, 2011* PURPOSE OF TRAVELJTRAINING: Under the consultant contract with Government Relations Consultants and the City of Waterloo approved May 3, 2010 some travel may be beneficiary for the application of projects for potential federal funding in Washington, DC WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Washington, DC ESTIMATE OF COST: $238.00 LODGING TAXI $ 13.50* MEALS PARKING REGISTRATION $650.00 AIRFARE MILEAGE/FUEL $ 50.00 (bags) MSC/TOLLS TOTAL FOR ALL: $ $951.00 L i , (l) r')"it1 7 / , 77 e,r BUDGET LINE ITEM: 410 08 6280 21403 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $475.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND -BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED E/60 3 7 'IA;- FY- `..'// BUDGETED �rat.'.LLJ EXPENDED YTD /!' , THIS REQUEST 3 767 ('C% LEFT AFTER THIS REQUEST ^' / ' 1 DATE -/iav-' /":2 ( Original- Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Todd Derifield, City Forester DATE: 1/10/11 NAME OF CLASS / MEETING: 65`h Annual Conference and Trade Show of the Midwestern Chapter of the International Society of Arboriculture DESTINATION: La vista, Nebraska DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 1/26/11 RETURN DATE: 1/28/11 DATE(S) OF MEETING: 1/26/11-1/28/11 PURPOSE OF TRAVELITRAINING: 1) Attend Midwestern Chapter of International Society of Arboriculture's Annual Conference 2) Collect required CEU's to maintain Certified Arborist Status WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 245 REGISTRATION AIRFARE 125 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 370 BUDGET LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ 370 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 4-77 BAR ENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO LINE ITEM V5E0 C"it; f,? jL_r" f =i/ FY i> t BUDGETED EXPENDED YTD - THIS REQUEST LEFT AFTER THIS REQUEST DATE "<: / , ..) . -.- Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Ryan Mahood, Josh Heller, Neal Caughron, Mike Schipper, Dave Jenson (Members WMD Team) DATE: January 4, 2011 NAME OF CLASS / MEETING: WMD(Weapons of Mass Destruction) Lanes training. DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 18, 2011 RETURN DATE: January 19, 2011 DATE(S) OF MEETING: January 18 and 19th, 2011 PURPOSE OF TRAVEL: Attend Weapons of Mass Destruction Training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x YES NO COST $ $1,321.71 This cost is covered by NIRG METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: Billed to grant LODGING TAXI Billed to grant MEALS PARKING REGISTRATION AIRFARE 75.00 MILEAGE/FUEL $764.40 MISC/TOLLS TOTAL FOR ALL: $ $839.40 All expenses reimbursed by Weapons of Mass Destruction Grant. Straight time paid by NIRG. I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO r•. DEPARTMENT HEAD BUDGET LINE ITEM: Q//% /2 /W .2 b x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED `✓ it [ r fiC FY 4_I/ BUDGETED ".' '''.. EXPENDED YTD } , / 7 THIS REQUEST LEFT AFTER THIS REQUEST DATE i .'- % /,) '2, ! / Original - Clerk/Finance Col - Department NAME(S) AND POSITION(S): Tim Moyer— Chief Electrical Inspector DATE: January 12, 2011 NAME OF CLASS / MEETING: Plumbing Exam DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 01/24/11 RETURN DATE: 01/24/11 DATE(S) OF MEETING: 01/24/11 PURPOSE OF TRAVELITRAINING: Required exam WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING x C- 0. `O' REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 200.00 BUDGET LINE ITEM: 010-22-5100-1346 YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 200.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY -OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 1/12/11 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Steve Bose DATE: FINANCE DEPT. STAFF ONLY 010-11-1160-1528 LINE ITEM USED 11PROPDK9 FY -ti °I BUDGETED t;, , 4 ', I- /3 h y 1 EXPENDED YTD THIS REQUEST 1'23 %' LEFT AFTER THIS REQUEST f ^ S i `/ DATE 14 -L-'> ;?v i / Urlgmal - Clerk/h nonce Copy - Department January 12, 2011 NAME OF CLASS / MEETING: K9 Drug Detection Enhancement Course DESTINATION: Midwest Counter Drug Training Center Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 20fh, 2011 RETURN DATE: March 25`h, 2010 DATE(S) OF MEETING: March 21 to 25, 2011 PURPOSE OF TRAVEL: Sgt. Farmer is requesting authorization to send Officer Steve Bose and his k9 to a K9 Drug Detection Enhancement course at the Midwest Counter drug Training Center from March 21-25, 2011, in Johnston, Iowa. This is a week long course held at the Midwest Counter drug Training Center at Camp Dodge in Johnston, Iowa and is designed to improve the search abilities of the K9 team. The course will include practical and classroom exercises and will include a certification test by the National Police Canine Association. The cost of the registration is free. Lodging, meals, travel cost and a $60.00 fee for the testing will be paid through the K9 fund. A city vehicle will be needed to travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $375.00 LODGING TAXI $248.00 MEALS PARKING $60.00 REGISTRATION AIRFARE $40.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 723.00 010-11-1160-1528 BUDGET LINE ITEM: 11PROPDK9 xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR —LT- (( DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY it BUDGETED "//,- ‘ C THIS REQUEST % `s LEFT AFTER THIS REQUEST 3 ( 3 DATE �. /3 71(,) i l Original - Clerk/Finance Co • - Department EXPENDED YID NAME(S) AND POSITION(S): Lt. Lisa Campbell DATE: January 11,2011 NAME OF CLASS / MEETING: Glacken and Associates Background Investigation for Public Safety DESTINATION: s ' Ppr . L Po ee ()tin"- DEPARTURE POINT 5r- PFH44 rn•J IF NOT WATERLOO: DEPARTURE DATE: March 131h, 2011 RETURN DATE: March 15t', 2011 DATE(S) OF MEETING: March 14th to 15th, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Lt Lisa Campbell to the Glacken Background Investigation for Public Safety course at the St. Paul Police Department on March 14th to 15th, 2011, in St. Paul, MN. This 2-day course is designed for law enforcement officers who are conducting background investigation on new hires. It is important that law enforcement agencies conduct through investigations into potential new Police Officers. Lt Campbell has now been assigned to Internal Affairs and will be conducting these investigations. This school is taught by Gil Glacken from Glacken and Associates and is being sponsored by the St. Paul, MN. Police Department. The cost of registration is $275.00 and two nights lodging and meals. A city vehicle will be needed for travel to the training facility. Total Cost will be $788.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $300.00 LODGING TAXI $113.00 MEALS PARKING $275.00 REGISTRATION AIRFARE $/00.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 788.00 BUDGET LINE ITEM: 010-11-1100-1346 xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR , DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED BUDGETED, EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST ;ATE STAFF ONLY 010-11-1160-1532 11PRO DARE NAME(S) AND POSITION(S): Inv. Stacy Hesse DATE: Original- Clerk/Finance Copy - Department January /, 2U11 NAME OF CLASS / MEETING: Internet Crimes Against Children Special Investigative course DESTINATION: National Forensic Science Tech Center Meridan, CT. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 25, 2011 RETURN DATE: April 28,2011 DATE(S) OF MEETING: April 26th-28th, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Stacy Hesse to the ICAC Specialized Investigative course at the National Forensic Science Technology Center on April 26th to 28th, 2011, in Meridan, CT. The Waterloo Police Department has entered info a partnership with the Iowa Internet Crimes Against Children Task Force to investigate crimes against children using electronic means such as the interne. This course will teach Officers how to conduct forensic examinations of portable electronic storage devices including cell phones and jump drives so to gather evidence against these predators. The cost of registration, travel, and meals are paid by Iowa Internet Crimes Against Children Task Force. The hotel stay is paid by the city and later reimbursed by the Iowa Internet Crimes Against Children. This cost will be paid out of the DARE fund. No vehicle will be needed for travel to the training facility WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $400.00 LODGING $0.00 MEALS $0.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 400.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 4 V » t BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY 010-11-1160-1532 11PRO DARE ,/4J I ,26�/. 6/it J. BC' NAME(S) AND POSITION(S): Sgt Keith Rogers & Inv. Stacy Hesse DATE: 119 10. (. f 5-3/. 43 %1cv / ' lr wpy I n1n ( January 11 th, 2011 NAME OF CLASS / MEETING: Internet Crimes Against Children Digital Evidence DESTINATION: DMACC Campus Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 8"', 2011 RETURN DATE: March 10fh, 2011 DATE(S) OF MEETING: March 8"' to 10th, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Sgt. Keith Rogers and Inv. Stacy Hesse to the ICAC course on digital evidence at the DMACC Campus on March 8th to 10th , 2011, in Ankeny, Iowa. The Waterloo Police Department has partnered with the State of Iowa Internet Crimes Against Children Task Force to investigate child sexual exploitation. This 3-day seminar will instruct the students on computer forensics, search and seizure laws, overcoming technical defenses and ethics. It will also have a class for students on how to cope with viewing Child pornography. The cost of registration is free. The hotel and meals would be paid through the use of the DARE fund and later reimbursed from the ICAC Task Force. A city vehicle will be needed for travel to the training facility and fuel of $50.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $400.00 LODGING $270.00 MEALS $0.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 720.00 TAXI PARKING AIRFARE MISC/TOLLS 010-11-1160-1532 BUDGET LINE ITEM: 11PRO DARE xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO IX I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR l.i, DATE DATE CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: January 18, 2011 Prepared: January 6, 2011 Dept. Head Signature: •--L # of Attachments: SUBJECT: Equipment Disposal Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: Approval Summary Statement: Request authorization to dispose of retired equipment Expenditure Required: None Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Request authorization to dispose of retired equipment and vehicles that have been replaced through the vehicle acquisition process. Vehicle Number Make Model Condition 150709 Condor Curbtender Fire Damaged 111133 Ford Crn Vic Fair - Mileage 111134 Ford Crn Vic Fair - Mileage 111141 Ford Crn Vic Fair - Mileage 111143 Ford Crn Vic Poor - Mileage 111145 Ford Crn Vic Poor— Mileage 222A02 Ford Ranger Fair — Mileage 410502 Ford F-350 Poor —Corrosion 410307 Chevy K-10 Poor — Corrosion 410436 GMC Pickup Off -Road Only CITY OF WATERLOO Committee Communication Finance Committee Meeting: January 18, 2011 Prepared: January 7, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 2 ,CruoAct Arvj SUBJECT: Sewer Refund for 3045 E. Shaulis Road Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Approval of sewer refund in the amount of $481.38 for Heather Gronewold of 3045 E. Shaulis Road Summary Statement Expenditure Required: $481.38 Source of Funds Policy Issue Alternative Background Information: Suzy Schares, City Clerk received a phone call from Heather Gronewold on Thursday, January 6, 2011 regarding sewer charges on her Water Works bill. Chief Plumbing Inspector Bob Osgood then contacted Maria Armstrong on Friday, January 7, 2011 to confirm that there was in fact a septic sewer system being utilized on the property and no city sewer services were being used. Ms. Gronewold then requested reimbursement of overpayment of city sewer services that she did not utilize. UIIG6DFR DISPLAY Display Account History Account No 15 75 2605 44615 Billing Date Customer GRONEWOLD HEATHER Ph Address 3045 E SHAULIS RD 5=Payments ? Billing Consu Date 1/04/11 29 10/01/10 37 7/01/10 30 4/01/10 25 1/04/10 27 10/01/09 31 Water Payment 1/07/11 14:39:53 961-5701 Activity WATERLOO Sewer Garbage Payment Payment 53.06- 72.64- ' 34.08- 44.21- 72.64-- 33.15- 37.87- 61.46-. 32.01- 40.42- 64.98- 33.08- 41.37- 59.69-' 33.08- F3=Exit F14=Mthly Bill F16=Acct F20=Meter F21=Cust His F22=Bill Last option was: DAILY OPERATIONS UUG6DFR DISPLAY STORM Payment Total St Cnd Payment 0 17.32- 177.10- P RT 150.00- P RT* 8.66- 140.00- P RT* 138.48- P RT 134.14- P RT Info F17=Bill F18=Bill/Pmt F19=Cust His Display Account History Account No 15 75 2605 44615 Billing Date Customer GRONEWOLD HEATHER Ph Address 3045 E SHAULIS RD 5=Payments ? Billing Consu Date 7/01/09 30 4/01/09 24 31.81- 1/02/09 14 Water Payment 38.42- 23.68- Sewer Payment 56.85- . 56.85- 36.27- 1/07/11 14:39:53 961-5701 Activity WATERLOO Garbage Payment 31.50- 31.50- 22.05- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS STORM Payment Total St Cnd Payment 126.77- P 120.16- P 82.00- P L F18=Bi11/Pmt F19=Cust City Clerk Use Only Finance Committ Approval Date z4 (9,rc( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,500.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: For the replacment of electric duct heaters in arena area. Duct heater help to keep arena at a comfortable temperature Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Heatrix $1995.00 x 2 Johnstone Supply $2748.79 x 2 Comfort Products Distributing $6183.00 x 2 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax 0 Sewer 0 Sanitation Qx Bonds 0 Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: CIP201.1 q/C 2.=5-c L) 2/'1 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ Respectfully su itted, `w i r li, LC i , r.L1�7(,c (Siibnature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization -IA Young Arena Heater for Arena AUA (Mar 2010) 7s`, City Clerk Use Only Finance Committi / Approval Date (! City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devell Department to expend $ 2,120.95 plus est. shipping costs of $ to pay for or purchase Homeless Management Information Services This purchase or expenditure is being made because: Required by HUD for data management for the Homelessness Prevention and Rapid Re -housing Program. Vendor selected for this purchase: Iowa Institue for Community Alliances ❑ Bids or written quotes were taken on this purchase, as follows: Ti Bids or quotes were not taken on this purchase because: Only provider for the State of Iowa Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds ❑ Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 224-32-5880-1390 j f3 32GRT HPRH (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 300,000.00 and the current available balance is $ 211,788.99'' Respectfully submitted, (Signature Dept. Head Designee Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization HPRP HMIS invoice 1-5-2011 (Mar 2010) CW-A^a-i (AtH City of Waterloo l Expenditure Authorization Request Form 0 76tl The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 1,481.00 plus est. shipping costs of $ to pay for or puchase Class II Self Contained Fill Station. This purchase or expenditure is being made because: To provide a safer environment while filling high-pressure SCBA cylinders in the event of a cylinder rupture. I I Bids or written quotes were taken on this purchase, as follows: Sandry Fire Supply, Midwest Breathing Air, LLC and Alex Air Apparatus, Inc. ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 409-12-1400-2128 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 75,000.00' $ 22,174.10 / (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) City Clerk Use Only Finance Committee K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase Labor and material for fabricating chipper box for F450 dump truck. This purchase or expenditure is being made because: Converting #209, F450 dump truck, to a forestry chip truck. This is a replacement for #502. Truck will be used by forestry. Vendor selected for this purchase: C&C Welding, Waterloo X Bids or written quotes were taken on this purchase, as follows: C&C Welding, Waterloo $1,911.00 L.J.'s Welding, Waterloo $2,327.55 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ri Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4100-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 200,000.00 t'r and the current available balance is $ 200,000.00 Respectfully submitted, (Signature De . Head or Designee) Date (Signature Finance Dept. Review) Date Mat Rim City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,000.00 plus est. shipping costs of $ to pay for or purchase Six (6) fibres with dimmers for lighting upstairs at Gates Pro Shop, material only. This purchase or expenditure is being made because: Upgrading lighting for Gates Pro Shop. Vendor selected for this purchase: Crescent Electric - Waterloo ❑ Bids or written quotes were taken on this purchase, as follows: Crescent Electric, Waterloo $4,709.59 3E, Waterloo $4,909.04 Van Meter, Waterloo does not handle the product Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 410-37-4120-2174 37GLF-GSUP (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Date (Signature Finance Dept. Review) Date $ 100,000.00 $ 84,309.56 V7 (Signature Deppfead or Designee) l , K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date (� [Q X City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase Six (6) trimmers. This purchase or expenditure is being made because: to replace worn out trimmers used for turf maintenance of parks and ballfields. Vendor selected for this purchase: Waterloo Implement, Waterloo Bids or written quotes were taken on this purchase, as follows: Waterloo Implement, Waterloo $1,919.00 includes trade in Black Hawk Rental, Waterloo $1,943.70 Sled Shed, Waterloo $2,120.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund n Road Use Tax n Sewer Bonds Federal/other grants [ Other (specify) This expenditure is to be coded to the following budget line -item: 406-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ( Signature De.. Head or Designee) Date (Signature Finance Dept. Review) Sanitation (Project Code) $ 180,091.00L' $ 180,091.00 L -' Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend 2,640.00 plus est. shipping costs of $ to pay for or purchase Cross Top and Round Cap Brackets This purchase or expenditure is being made because: Brackets for street name signs Vendor selected for this purchase: Newman Traffic Signs ❑ Bids or written quotes were taken on this purchase, as follows: Newman Traffic Signs Jamestown, ND $13.20 ea. $2,640.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: E1 General Fund Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 409-17-7120-2125 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 14,000 00 ✓ $ 4,112943.3: (Signature Dept. W\ad or Designee) /Date (Signature Finance Dept. Review) Date K:'shared goodies\forms\2011-January-Expenditure Pre -Authorization -Street Sign Brackets -Newman (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2,667.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Filter belts This purchase or expenditure is being made because: Replace filter belts that are worn ri Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Industrial Fabrics Corp. is the manufacture who makes belts fordo filter belts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: X Sewer: Sanitation: Bonds: FederaVother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5700/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully su itted, (Project Code) $ 150,000.00 / $ 9,622.38ir" natur- Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date JAN707-2011 FRI 03:32 PM FAX.NO. P. 01/01 IF To: INDUSTRIAL FABRICS CORPORATION Durate)cw pawaTa/IOP 6a1fA Weaving Excellence Into A World OfProducu Brian Rath Waterloo WWTP 3505 Easton Avenue Waterloo, IA 50702 Fax: 319-291-4523 Phone: 319-291-4553 Date; 1 /7/2011 QUOTATION SQ007988 Dear Brian: Thank you for your inquiry this afternoon. We appreciate the opportunity to quote the following Durotex belts: SIZE ITEM 6093 6093 Lead Time: Freight: Terms: P/N 82" x 49' 5" 82" x 51' 7" SEAM/EDGE 2.32/41/HS 2.32/41/HS 2.083m x 15.062m 2.083m x 15.723m Approx. 2-3 weeks from receipt of order Delivery lead time is base on receipt of immediate order. F.O.B. Waterloo, IA; Freight included Net 30 days QTY 1 1 UNIT $1,308.00 $1,359.00 Total TOTAL - $1,308.00 $1,359.00 $2,667.00 This quotation, in US dollars, supersedes all other quotes for the above styles, is valid for 30 days and is covered under our standard terms and conditions. We shall be pleased to provide you with any further information you may require and look forward to serving you. Your business is appreciated and your order will receive careful and prompt attention. Sincerely, Steve Bauer 763-531-8506 Email: sbauer@ifelabrics.com 7160 Northland Circle Minneapolis, MN 55428 Phone: 763.535-3220 Fax: 763-535-6040 www.ifcfabrics.com