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01/10/2011
1. 2. 3. 4. 5. FINANCE COMMITTEE January 10, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 3, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Dennis Gentz, P.E., Assistant City Engineer 47th Annual Concrete Paving Workshop Ankeny, Iowa February 2-4, 2011 $350.00 Matthew Chesmore, Rehabilitation/Relocation Specialist Lead Training — Initial Courses for Certifications Ankeny, Iowa January 24-28, 2011 $1,545.00 Rich Warren and Allynn Howe, Consultants for Government Relations Travel to Waterloo for the application of projects for potential federal funding Waterloo, Iowa November 3-5, 2010 $1,215.00 Kent Shankle, Curator; Ken Warren, Tech/Preparator Deliver Iowa Watercolor Society Touring Exhibition & pick up artwork for exhibition Fort Madison, Iowa & Chicago, Illinois January 17-18, 2011 $560.00 Brian Rath, Treatment Operator Supervisor Collection System Basics Cedar Rapids, Iowa February 23-24, 2011 $250.00 6. Approval of sewer refund in the amount of $379.03 for Sons of Jacob Synagogue of 411 E. Mitchell Avenue —Submitted by Suzy Schares, City Clerk. 7. Approval of garbage refund in the amount of $94.50 for Kenneth Schwake of 1131 E. Mitchell Avenue —Submitted by Suzy Schares, City Clerk. 8. Approval of garbage refund in the amount of $45.88 for Sheila Hollingsworth of 627 Beech Street —Submitted by Suzy Schares, City Clerk. 9. Request for authorization to seek bids for one standard size pickup truck for the following departments: Leisure Services and Central Garage —Mark Rice, Superintendent of Central Garage. 10. Request for authorization to seek bids for one medium size sedan for the following departments: Police and Motor Pool— Mark Rice, Superintendent of Central Garage. 11. Request for authorization to seek bids for one compact pickup truck for the following departments: Code Enforcement; Traffic; and Building Inspections —Mark Rice, Superintendent of Central Garage. 12 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/fI Expenditure Building/Maintenance $3,271.00 Street repair due to a broken water main at Fire Station #3 will be done by the City of Waterloo in Spring Building/Maintenance $13,462.50 Replacement of tables at Five Sullivan Brothers Convention Center Building/Maintenance $2,250.00 Fuel tanker storage during underground storage tank cleaning Cultural & Arts $20,655.02 Installation of new track lighting system in Schoitz rooms, Longfellow Lounge and Hurlbutt Concourse at the Waterloo Center for the Arts Leisure Services $3,050.00 Equipment parts from Great American Outdoor to maintain golf course mowing equipment Leisure Services $3,100.00 Blinds for 27 windows at Young Arena, includes installation Police $8,190.00 Brother Pocketjet 6 printers Police $1,575.00 Six bank battery charger, four desktop battery chargers and two vehicle battery chargers Police $2,205.00 EDACS access fee for Fusion Center, L.E.I.N Region 2 center, radio access for seven portable radios Traffic Operations $2,228.58 + $250.00 Two decorative street light poles and bases for Prospect Boulevard Waste Management Services $3,325.38 + $75.00 Replacement of alarm dialer Waste Management Services $23,200.00 + $650.00 Worthington sanitary pump to replace one that was destroyed at Hawkeye lift station BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase several line items on file in the City Clerk's office in the amount of $32,000.00—Submitted by Kim Chapman, Library Business Office Administrator. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE January 3, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of December 20, 2010, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Noel Anderson, Community Planning & Development Director 2011 Cedar Valley Coalition Washington, D.C. February 27—March 2, 2011 $1,975.00 Richard Olson, Maintenance Foreman Total Backflow Resources Advanced Repair recertification class Waterloo, Iowa January 6, 2011 $150.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $18,645.00 Airport general liability insurance for CY 2011 Building/Maintenance $1,210.00 General elevator maintenance Building/Maintenance $3,096.00 Replacement of doors at Five Sullivan Brothers Convention Center Building/Maintenance $1,555.00 Replacement of door and frame at Carnegie Building Building/Maintenance $1,984.00 Repair of drywall at Five Sullivan Brothers Convention Center Building/Maintenance $1,200.00 Annual fire inspection service at Five Sullivan Brothers Convention Center Clerk/Finance $3,729.00 Renewal of Public Employees Dishonesty Bond with Old Republic Surety Company Engineering $4,675.00 Iowa Stormwater Education & Outreach Program annual membership dues Leisure Services $1,700.00 Audio hook up in new addition at Young Arena Leisure Services $5,300.00 Major League replica hats and visors for summer league programs Leisure Services $6,835.00 Major League replica jerseys for summer league programs Leisure Services $1,412.00 Baseball pants for summer league programs Leisure Services $1,107.00 Softball shorts for summer league programs Finance Committee January 3, 2010 Page 2 Leisure Services $1,065.00 Baseball and softball socks for summer league programs Police $7,743.00 Firewall and licensing for computer network access Waste Management $3,300.00 + Rebuild electric pump motor $200.00 Mr. Hart stated for the Storm Water Vegetation Outreach Program, what account is that money coming out of? Is that bond money or is that coming out of storm water fee. City Engineer Eric Thorson stated those come out of the storm water fee. Mr. Hart stated OK I saw bond checked. Mr. Thorson stated that was an error. Mr. Schmitt stated on the last item from Waste Management has $300 on shipping on the agenda and $200 on the request. Michelle Weidner, Chief Financial Officer, stated that the $200 is correct. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the organized Crime Drug Enforcement Task Force in the amount of $4,000.00—Submitted by Daniel J. Trelka, Chief of Police, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the next phase of the Chamberlain demolition to be completed using an Iowa Brownfields grant in the amount of $215,000.00— Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the design of the portion of U.S. Highway 63 from Conger/Newell Street to Donald Street in the total amount of $508,600.00— Submitted by Eric Thorson, City Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated January 3, 2010, pp. 1-58, in the amount of $2,490,094.11, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ;'j r-, %.- FYi( BUDGETED 3 " EXPENDED YTD Ya % 76, THIS REQUEST - G LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance ` Co • - Department NAME(S) AND POSITION(S): Dennis Gentz, P.E. Assistant City Engineer DATE: January 5, 2011 NAME OF CLASS / MEETING: 47"' Annual Concrete Paving Workshop DESTINATION: Ankeny, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 2, 2011 RETURN DATE: February 4, 2011 DATE(S) OF MEETING: February 2 — 4, 2011 PURPOSE OF TRAVELITRAINING: To attend 47`h Annual Concrete Paving Workshop WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $185.00 LODGING TAXI 15.00 MEALS PARKING 150.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 350.00 BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 350.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO January 5, 2011 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FY 'f1 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST FINANCE DEPT. STAFF ONLY LINE ITEM USED > 1 Y 1 Tic i(, G., /9 DATE Original- Clerk/Finance Co. - Department NAME(S) AND POSITION(S): MATTHEW CHESMORE Rehabilitation/Relocation Specialist DATE: January 4, 2011 NAME OF CLASS / MEETING: Lead Training — Initial Courses for Certifications DESTINATION: Ankeny, lowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 24, 2011 RETURN DATE: January 28, 2011 DATE(S) OF MEETING: January 24-28, 2011 PURPOSE OF TRAVEL: Attend Lead Training Courses for both Sampling Technician and inspector/Risk Assessor certifications. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ -0- METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $340.00 LODGING TAXI $175.00 MEALS PARKING $980.00 REGISTRATION AIRFARE $ 50.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 1,545.00 224 32 5853 1345 L= BUDGET LINE ITEM: BGLED TRVL X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 1,545.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY ANDBENEFIC&AL TO THE CITY OF WATERLOO NOEL ANDERSON, CPD DIRECtOR DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR RA cared Goodies\Forms\Travel Request Form January 2010 DATE LINE ITEM USED FINANCE DEPT. STAFF ONLY 4j j TRAVEL REQUEST CITY OF WATERLOO FY ,",:' ; BUDGETED EXPENDED YTD THIS REQUEST ,, ;ri /."1i,'a LEFT AFTER THIS ,' REQUEST 6',,46' S DATE %! . /— 6 :2 t, / i Original- Clerk/Finance Co•y - Department NAME(S) AND POSITION(S): Rich Warren, Consultant for Government Relations Allynn Howe, Consultant for Government Relations DATE: January 4, 2011 NAME OF CLASS / MEETING: DESTINATION: Waterloo, IA DEPARTURE POINT IF NOT WATERLOO: Washington, DC DEPARTURE DATE: Nov 3, 2010 RETURN DATE: Nov. 5, 2010 DATE(S) OF MEETING: Nov. 3-5, 2010 PURPOSE OF TRAVELITRAINING: Under the consultant contract with Government Relations Consultants and the City of Waterloo approved May 3, 2010 some travel may be beneficiary for the application of projects for potential federal funding in Washington, DC WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Washington DC ESTIMATE OF COST: $400.00 LODGING 115.00 (rental) TAXI MEALS PARKING REGISTRATION 600.00 AIRFARE MILEAGE/FUEL 100.00 (bags) MISCITOLLS TOTAL FOR ALL: $ 1,215.00 BUDGET LINE ITEM: 410 08 6280 2103 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 607.50 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND B EFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR / id DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO11 LINE ITEM USED FY h_rl BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE FINANCE DEPT. STAFF ONLY ter, f,7J Ori. final - Clerk/Finance Co • -De . tment NAME(S) AND POSITION(S): Kent Shankle, Curator Ken Warren, Tech/Preparator DATE: 1/4/11 NAME OF CLASS / MEETING: DESTINATION: Fort Madison, IA & Chicago, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 1/17/11 RETURN DATE: 1/18/11 DATE(S) OF MEETING: 1/17-18/11 PURPOSE OF TRAVELITRAINING: 11I Travel to deliver Iowa Watercolor Society Touring Exhibition to next venue and >p pick up artwork by Allen Stringfellow for exhibition at the Waterloo Center for the Arts. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 120 140 300 LODGING MEALS REGISTRATION MILEAGEIFUEL TOTAL FOR ALL: $ 560 TAXI PARKING AIRFARE MISC/TOLLS 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY 0 WATERLOO DEPA-TMENT I APPROVE THIS TRAVEL REQUEST MAYOR DATE // DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ;, /'�(- FY BUDGETED EXPENDED YID THLS REQUEST LEFT AFTER THIS REQUEST DATE /(.;' Ori•inal - Clerk/Finance Coy - Department NAME(S) AND POSITION(S): Brian Rath — Treatment Operator Supervisor DATE: 1/6/11 NAME OF CLASS / MEETING: Collection System Basics DESTINATION: Kirkwood Community College Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 2/23 & 2/24 RETURN DATE: 2/23 & 2/24 DATE(S) OF MEETING: 223/11 & 2/24/11 PURPOSE OF TRAVEL: Edcuation cce's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 250.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 250.00 BUDGET LINE ITEM: 520-14-5200-1315 YES NO x YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 250.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST D TM T HEAD MAYOR DATE DATE 411 E. Mitchell Avenue Rabbi's e-mail: sojrabbWmsn.com Rabbi Stanley M. Rosenbaum, Rabbi Study: (319) 235-9592 December 20.2010 Finance committee -City Clerks office City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Sons of Jacob Synagogue Office Phone: (319) 233-9448 Office e-mail: soiacobna msn.com Waterloo, IA 50702-3899 Rabbi Sol Serber, Rabbi Emeritus zalman120 a(�msn.com Dear Committee; I'm writing to you in behalf of Sons of Jacob Synagogue regarding water and sewer bills between March 10th and September 10th 2010. Your records should confirm total charges of $387.55 and $520.39 respectively for the two billing periods combined. A further review of your records should indicate that normal quarterly water/sewer usage fall well within the quarterly minimum resulting in a normal quarterly billing of less than $50. This year's excessive water usage was the result of a broken water pipe on thsynstruce and the property. The pipe ran underground beneath the foundation of the synagogue' water released from the broken pipe went directly into the ground and therefore did not flow into the sanitary sewer system. Sons of Jacob Synagogue respectfully requests that the finance committee review this year's water billing and refund to the synagogue any repayments due based at least in part to the fact that we should not have been billed for the sewer portion of the two quarterly bills. Should you have any questions, please feel free to contact me at 319.290.0100. Yours truly for Sons of Jacob Synagogue Dea iilmielread Don Morehead UUG6DFR DISPLAY 12/20/10 10:11:39 Display Account History Account No 15 10 1550 21382 Billing Date Customer SONS OF JACOB CONG Ph 233-9448 Activity RB Address 411 E MITCHELL AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 1/04/11 0 10/01/10 116 142.62- 266.82-` 83.16- 492.60- P RT 7/01/10 75 96.65- 179.95 83.16- 359.76- P RT* 4/01/10 3 16.85- 33.87- 79.45- 130.17- P RT* 1/04/10 2 16.85- 33.87- 50.72- P 10/01/09 5 15.30- 33.87- 49.17- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 01,-i-A 42Z v ,51 0. ,i \S 0-1(-11"6 City Finance Committee 715 Mulberry St. Waterloo, Iowa 50703 December 16, 2010 To whom it may concern: I contacted the Waterloo Water Works to discontinue garbage pick up at 1131 E Mitchell Ave. in Waterloo. This is the address of my mother's house. She went into the nursing home in February 2010 and passed away in July of 2010. Therefore, the house has been vacant since February. When I contacted the Water Works, they advised me to write a letter to your office for a refund of the garbage charges for the dates of 3-24-10, 6-25-10, and 9-25-10. Please send the check to Kenneth Schwake 1544 Byron Ave. Waterloo, la. 50702. Our phone number is 319-233-0333 if you have questions. I am executor of the estate. Thank you for your help in this matter. UUG6DFR DISPLAY 1/07/11 8:39:20 Display Account History Account No 14 70 1820 21219 Billing Date Customer SCHWAKE HELEN L Ph Activity Address 1131 E MITCHELL AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 12/28/10 0 16.85- 37.50- 8.25- 62.60- P 9/27/10 1 16.85- 37.50- 31.50- — 8.25- 94.10- P 6/25/10 2 16.85- 31.65- 31.50- 8.25- 88.25- P 3/24/10 3 16.85- 31.65- 31.50- ' 8.25- 88.25- P 12/23/09 5 15.30- 31.65- 31.50- 78.45- P _ 9/24/09 4 15.30- 31.65- 31.50- 78.45- P + F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 04exir 50 `-i - 2 2 (1.--) RECEIVED 2010 DEC 29 Pfl 2 59 Dear Mrs. Armstrong: CrrY CLERK AUDITOR'S OFFICE I am writing this letter in response to wishing to receive a refund payment for paying for Garbage collection for the property of 627 Beech Street from July 2010-December 2010. The home has been vacant since July due to the resident, my father was in Manorcare then deceased in August and since that time the home has been vacant and am the owner who has been paying for water, sewer and garbage. I also will be contacting Waterloo Water Works once the next billing cycle comes to remove the services for this property. Thank you for your attention to this matter and may you have a blessed holiday season! Sincerely, iiffa& 7-kik Mrs. Hollingsworth Account No 04 70 Customer CURRY J Address 627 5=Payments ? Billing Consu Date 10/27/10 7/26/10 4/26/10 1/27/10 10/27/09 7/27/09 WG6DNR DISPLAY 1/07/11 8:40:04 Display Account History 1870 5369 Billing Date Ph Activity BEECH Water Payment 3 18.88- 1 2 4 5 4 ST WATERLOO Sewer Garbage STORM Payment Payment Payment 39.38- 33.08- ; 8.66- 16.85- 37.50- 16.85- 31.65- 16.85- 31.65- 15.30- 31.65- 15.30- 31.65- 31.50- 4 31.50- 31.50- 31.50- 31.50- 8.25- 8.25- Total St Cnd Payment 100.00- OP RT 94.10- P 88.25- P 80.00- P 78.45- P 78.45- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 1?7, • Mfr 04-70-1970-00526? FINAL WATER NOTiCE ACCOUNT NUMBER 04-70 ''''' 170-0053M.' ICE ADDRESE: 627 BEECH ST WATERLOO IA ST/03-231R CURRY J CURRY J 27 3EECH ST WATERLOO IA S0703-319 THIS LETTER IS TO. INFORM YOU THAT WE HAVE NOT RECEIVED FULL PAVMENT ON YOUR if:11.1_1-7V DILL PLEASE FORWARD A PAYMENT OF ,'.05'E.76. PAYMENT MUST DE RECEIVED AT THE WATERLOO WATER WORO OFFICE, 225 SYCAMORE STREET, UV 5:00 P.., December 06, 20i0- IF THIS 5ILL. HAS BEEN PAID WITHIN THE LAST 453 OURTHANK YOU AND PLEASE DISREBARD THIS NOTICE. IE YOU HAVE ANY 0,,UESTIONS ABOUT YOUR BILL., CALL. OUR CREDIT DEPARTMENT AT 232 -/..-21P-0. IF PAYMENT IS NOT RECEIVED DY THE ABOVE avrE, THE SERVICE NILL BE SCHEDULED FOR DISCONTINUANCE AND AT LEAST A 5,29.00 SERVICE CHARGE WILL BE REBUIRED FOR PECONNECTION. NO ETENSIONS WILL 'RE GIVEN AND PARTIAL PAYMENTS WILL NOT STOP DISCONNECTION. YOU MAN WISH TO REBUEST A HEARINg WITH AN APPROPRIATE MEMBER THE WATER WORKS STAFF. PiEASE. INCLUDE THIS WITH YOUR PAYmENT ACCOUNT 04-70-if:170-00S369 SERV ADORS 627 DEECH 8T WATERLOO IA SO703-3219 CUSTOMER CURR'Y THIS AMOUNT s. 7 MUST BE PAID IN FULL TO AVOID DISCONNECTION. WATERLOO WA1"6 wORKS 04-70-i970-00E69 627 SEECH ST CURRY AIEP. 17.64 SEWER. . GA E. AGE. SERV CH0,--73 33.0i3 a 66 TOTAL. ci; T "tc\e& e,6 ‘Aii` `` 0-6 0 F--Lk k G'.. 1 +i' — dto/4.^"C44l 6 € CITY OF WATERLOO Committee Communication Finance Committee Meeting: January 10, 2011 Prepared: December 2, 2010 Dept. Head Signature: # of Attachments: SUBJECT: Request for authorization to seek bid for one standard size pickup truck for the following departments: Leisure Services; Central Garage Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: NA Summary Statement: Request authorization to seek bids for standard size pickup trucks for the above -mentioned departments. 2010 CIP funds were budgeted for these expenditures, awaiting state bid award for vehicles. Expenditure Required: Estimate $24,900 each Source of Funds: GO Bond Proceeds Policy Issue: NA Alternative: NA Background Information: Vehicles being replaced exceed the established guidelines for replacement, i.e., mileage, age and/or overall condition. CITY OF WATERLOO Committee Communication Finance Committee Meeting: January 10, 2011 Prepared: December 2, 201 0 Dept. Head Signature: `d4 # of Attachments: SUBJECT: Request for authorization to seek bid for one medium size sedan for the following departments: Police; Motor Pool Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: NA Summary Statement: Request authorization to seek bids for medium size sedans for the above - mentioned departments. 2010 CIP funds were budgeted for these expenditures, awaiting state bid award for vehicles. Expenditure Required: Estimate $18,500 each Source of Funds: GO Bond Proceeds Policy Issue: NA Alternative: NA Background Information: Vehicles being replaced will be transferred to those departments whose existing vehicles exceed the established standards for replacement, i.e., mileage, age and/or overall condition. CITY OF WATERLOO Committee Communication Finance Committee Meeting: ianuary 10, 2011 Prepared: December 2 2010 Dept. Head Signature:""�`� # of Attachments: SUBJECT: Request for authorization to seek bid for one compact pickup truck for the following departments: Code Enforcement; Traffic; Building Inspections Submitted by: Mark Rice, Central Garage Superintendent Recommended City Council Action: NA Summary Statement: Request authorization to seek bids for compact pickup trucks for the above -mentioned departments. 2010 CIP funds were budgeted for these expenditures, awaiting state bid award for vehicles. Expenditure Required: Estimate $21,250 each Source of Funds: GO Bond Proceeds Policy Issue: NA Alternative: NA Background Information: Vehicles being replaced exceed the established guidelines for replacement, i.e., mileage, age and/or overall condition. City Clerk Use Only Finance Committee Approval Date II e)I %D City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,271.00 plus est. shipping costs of $ to pay for or purchase Street repair will be done by the City of Waterloo in Spring This purchase or expenditure is being made because: Broken water main at Fire Station #3 Vendor selected for this purchase: Black Hawk Plumbing ❑X Bids or written quotes were taken on this purchase, as follows: Black Hawk Plumbing Co $ 3271.00 Plumb Tech Inc. $3275.00 Bergen Plumbing 5200.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-880'21371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectf submitted, Date (Project Code) (Signature Dept. Bead or Designee) Date '(Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization Water Main Repair Fire Station 3 (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1 I ) 1 (( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 13,462.50 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Need to replace old tables some of the tables are 20 plus years old. The new size of table will accommodate different events and different tale configuration. Vendor selected for this purchase: Prairie Event Supply Inc ❑x Bids or written quotes were taken on this purchase, as follows: Prairie Event Supply Inc 179.50 per table Edward Don & Company 218.88 Wilson Restaurant Supply Not comparable quality of plastic tables ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund 0 Road Use Tax ❑ Sewer 0 Sanitation ▪ Bonds 0 Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1373 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ `it 1,./'! Date (Signature Finance Dept. Review) Date K:lshared goodies \forms\Expenditure Pre -Authorization 5 Sullivan Table (Mar 2010) City Clerk Use Only Finance Committee I. Approval Date 1110 120t1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,250.00 plus est. shipping costs of $ 0.00 to pay for or purchase Fuel tanker storage during underground storage tank cleaning This purchase or expenditure is being made because: Fuel Storage Vendor selected for this purchase: Northeast Iowa Coop / Viafield Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Coordinated by contractor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax Bonds ❑ Federal/other grants Sewer I I Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-18-7950-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. He or Designee) (Project Code) $ 735,000.00 Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Fuel Storage for UST Cleaning.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date /(0IV0(t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 20,655.02 plus est. shipping costs of $ to pay for or purchase installation of new track lighting system in Schoitz Rooms, Longfellow Lounge, and Hurlbutt Concourse at the Waterloo Center for the Arts This purchase or expenditure is being made because: These areas currently do not have adequate or appropriate lighting systems in place Vendor selected for this purchase: Scott's Electric Q Bids or written quotes were taken on this purchase, as follows: Scott's Electric: $ 20,655.02 KW Electric: $ 23,300.00 Li Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Q General Fund I I Road Use Tax n Sewer n Sanitation • Bonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Capital Improvement Fund 408-26-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Refaicf ly submitted, (Signature Depead or Designee) (Project Code) $ 24,342.00 Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\finance request - lighting.xls (Mar 2010) KW Electric Inc. 1127 Lincoln Street P.O. Box 967 Cedar Falls, Iowa 50613 http:// www.k-welectic.com E-mail: mmyers@k-welectric.com Phone (319) 277-0415 Fax (319) 277-1418 Date: 12/30/10 To: Waterloo Center for the Arts Attn: Kent Regarding: Track lighting We propose to install the required electrical This price does not include ****This price does include: 1- Installing 2- Installing 3- Installing 4- Installing 5- Installing 6- Installing 7- Installing 8- Installing per plans any taxes for the sum of: $23,300.00 24' of track in hall 12 heads and lamps in hall 12' of track in sitting area with one L 6 heads and lamps in sitting area 180' of track in event room 1 42 heads and lamps in event room 1 360' of track in event room 2 84 heads and lamps in event room 2 9- Removing all existing globe lights in event 10- Removing 2X4 fixture in sitting area 11- Removing all existing track in place of new track 12- Using all existing circuiting ****This price does not include: 1- Any other work that may need to be done 2- Pulling any other circuits from panels room 1&2 *****This quote can be held for 30 business days. After this time the material will need to be requoted. If you have any questions feel free to call. Thank you, Mark A. Myers Project Manager KW Electric, Inc. (Customer's Signature) An Equal Opportunity Employer Scott's Electric, Inc. S. Jordan Electric Electrical Proposal for Waterloo Center for the Arts Re: Track Lighting Serving the entire Cedar Valley area since 1979 with twenty-four hour electrical emergency service and free estimates. (Office) 319/232-6870 Scott's Electric, Inc. S. Jordan Electric 2072 Howard P.O. Box 1257 Waterloo, IA 50704 Committed to Serving the Cedar Valley Community (Fax) 319/232-9363 Scott J. Jordan President Licensed by State of Iowa Member: Northeast Iowa Home Builders International Association Of Electrical Inspectors ABC Schooling For Electricians Waterloo Chamber of Commerce Cedar Falls Chamber of Commerce Honorary Member of Waterloo Fire Department Building Trade Association Heartland Volunteers Knights of Columbus Landlord Association UNI Athletic Club Downtown Main Street Boy Scouts of America To Our Great Customers: WE DO APPRECIATE YOUR BUSINESS! The employees of Scott's Electric, Inc. and S. Jordan Electric wish to give you the best service possible by providing prompt emergency service calls and quality skilled labor on all electrical projects! Additionally, we promise to return all telephone calls promptly! If you have any questions or comments concerning the enclosed bid, please feel free to contact our office at anytime. Thank you for calling with your electrical needs. Sincerely, Scott J. Jordan President Jeff Barkau Estimator/Project Manager *Residential & Commercial Service •24 Hour Emergency Service *Licensed Contractor •Insured email: contactus@scottselectric.com (Office) 319/232-6870 Scott's Electric, Inc. S. Jordan Electric 2072 Howard P.O. Box 1257 Waterloo, IA 50704 Committed to Serving the Cedar Valley Community (Fax) 319/232-9363 Scott J. Jordan President Licensed by State of Iowa Member: Northeast Iowa Home Builders International Association Of Electrical Inspectors December 15, 2010 B-22576 Waterloo Center for the Arts Attn: Kent Shanide 225 Commercial Waterloo, IA 50701 Re: Track Lighting ABC Schooling For Electricians Kent: 464-8811 Waterloo Thank you for calling with your electrical needs. We are happy to submit a proposal Chamber of Commerce regarding needed electrical work as listed. Cedar Falls Chamber of Commerce This proposal includes: Honorary Member FieOption 1Hall(offmain entry) Department ment pon — - Remove existing black track lighting completely Building Trade Install 16' of new white Capri 2 circuit track lighting on the existing wiring Association Install 12 new white Capri open lamp track heads with halogen lamps on the new Heartland track Volunteers Total T&M $1,542.98 Knights of Columbus Option 2 — Hall (old office area) - Remove 2 existing florescent drop in light fixtures completely. No installation of Landlord Association ceiling tile to fill the space from the light fixtures figured - Install 8' of new white Capri 2 circuit track lighting on the existing wiring uNI Athletic - Install 6 new white Capri open lamp track heads with halogen lamps on the new Club track Downtown Total T&M $859.65 Main Street Boy Scouts of Option 3 — Banquet Room America - Remove the 18 existing globe style fixtures throughout the banquet room and install white blank cover on the existing electrical boxes Remove the existing 6 rows of track lighting throughout the banquet room completely • Residential & Commercial Service • 24 Hour Emergency Service • Licensed Contractor • Insured email: contactus@scottselectric.com Page 2 December 15, 2010 B-22576 RE: Track Lighting Install 9 40' rows of new white Capri 2 circuit track lighting. Six rows on existing wiring and three rows on new wiring. Note: surface mounted conduit will need to be installed for the additional three rows Install 126 new white Capri open lamp track heads with halogen lamps on the new track. Note: 14 track heads per row Total T&M $18,253.04 Notes: 1. No other wiring is figured at this time. 2. Periodic progress billing may be required throughout project. 3. Applicable Iowa Sales tax will be added to all invoicing. 4. Any amount not paid within thirty days will be assessed a finance charge of 1 'A% interest per month on the unpaid balance. 5. Financing available. Please call the office to make arrangements upon acceptance. 6. Equipment down payment of 50% required for each option. PIease allow 4-6 weeks for delivery of equipment. Thank you for considering our bid. If you have any questions, feel free to contact me at any time. Sincerely Jeff Barkau Estimator / Project Manager JHB:mm (Office) 319-232-6870 Scott's Electric, Inc. S. Jordan Electric 2072 Howard P.O. Box 1257 Waterloo, IA 50704 Committed to Serving the Cedar Valley Community 24 Hour Service (Fax) 319-232-9363 Shock List from Scott's Electric, Inc. The Shocking Facts: How Shock Happens Electricity always seeks the easiest path to the ground. It tries to find a conductor, such as metal, wet wood, water -or your body! Your body is 70% water. So if you touch an energized bare wire or faulty equipment while you are grounded, electricity will instantly pass through you to the ground, causing a harmful or fatal shock. It Doesn't Take Much The amount of electricity used by one 7.5 watt Christmas tree bulb can kill you if it passes through your chest. Even if it isn't fatal, electrical shock can easily cause serious falls, burns or internal bleeding. In An Electrical Storm: If You Are Outside In A Storm Lightning surges from clouds to the ground through the best conductor around. Don't be that conductor. Seek shelter. Never stay in a pool or lake. The best shelter is a house. At the first sight of lighting, jump in your vehicle. If you are on a golf course, get in your cart. If live wires fall, and someone is touching a fallen power line, stay away. Efforts to pull a shock victim away could make you a victim, stay clear until you are sure the power is off. Safety Checklist: Outlets Check outlets that have loose -fitting plugs, which can overheat and lead to fire. Replace any missing or broken wall plates. Make sure there are safety covers on all unused outlets that are accessible to children. Cords Make sure cords are in good condition — not frayed or cracked. Make sure they are placed out of traffic areas. Cords should never be nailed or stapled to the wall, baseboard or to another object. Do not place cords under carpets, rugs or any furniture on them. Extension Cords Check to see that the cords are not overloaded. Additionally, extension cords should only be used on a temporary basis; they are not intended as permanent house hold wiring. Make sure extension cords have safety closures to help prevent young children from shock hazards and mouth bum injuries. Light Bulbs Check the wattage of all bulbs in light fixtures to make sure they are the correct wattage for the size of the fixture. Replace bulbs that have higher wattage than recommended; if you don't know the correct wattage, check with the manufacturer. Scott's Electric, Inc. S. Jordan Electric "We're Here for You" Residential Rewiring * Service Changes • New Homes * Breaker Panels • Garage Wiring * DoorbelI System * Central Vacs • Telephone Wiring Ceiling Fans * Electric Baseboard Heating • Appliance Wiring * Computer Wring • Whole House Surge Protection * Electrical Maintenance Plan • Cable Television Wiring • ExliausfFans • Attic Fans * Whole House Fans Intercom Systems Commercial • New Construction * Complete Wiring for • Comrnereial Buildings * Equipment Wiring • Sign Wiring * Suntan Bed Wiring LigrlltinQ Recess Lighting Outdoor Lighting Security Lighting Lighting Consultation Parking Lot and Grounds Lighting * Tf k Lighting * Lighting Energy Audits Miscellaneous * Smoke Detector Systems * Additional Circuits * Trenching We are a family -owned business, with over 30 employees a nrt 170+ years of experience in the electrical field. We specialize in residPngal and commercial services and carry licenses in the Waterloo, C'Pdar Falls, and surrounding area In addition to carrying the proper liability insurance required, we carry the Sta tP of Iowa contractor licenses. We have been working in this community for many years and plan to continue this tradition for many more yrs. As your electrical needs arise, please rail us. We would be plencad to serve you COMMUNITY INVOLVEMENT Scott's Electric, Inc. - S. Jordan Electric employees are committed to the community. Examples of their involvement include: Heartland Volunteers Waterloo/Cedar Falls Chamber Northeast Iowa Home Builders ABC Schooling for Electricians Up owntowners Junior League of Waterloo -Cedar Falls Knights of Columbus Family YMCA University of Northern Iowa Athletic Club Ducks Unlimited Waterloo/Cedar Falls Symphony Waterloo Clean Sweep Boy Scouts of America Black Hawk/Grundy Mental Health Center Grin & Grow Day Care Fth i ly Sefvice League Cedar Valley Hospice Grout Museum International Association of Electrical Inspectors Big Brothers/Big Sisters of Northeast Iowa Waterloo Community Schools artners in -Progress Adults Incorporated United Way Phoenix Project Partner Citizens for Community Improvement Young Arena Habitat forHumanity 0 n3 01. n.)0 CD 0 0 p This certifies that ot • szo -'-, ...rf•ptile.., .-2,":4' e" .4, -,‘-cf„. •k .." s,•,,. F4 NI; kt litrttie • f... 13 ---1._,- ,i, mf, • . ti.),•:§sp .c. l• d -+:•-••i,Z-7- • 4: 11) • M e 9.N1 i if = 113 as Alf •„,za,'• • •". 4 g. ryf4•1,:z,' 401- 49 • APt 0 E c 0 z > m 0 City Clerk Use Only Finance Committe Approval Date l(6 (2i i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,050.00 plus est. shipping costs of $ to pay for or purchase Equipment parts from Great American Outdoor. This purchase or expenditure is being made because: To replace or repair worn out or broken parts to properly maintain the golf course mowing equipment. This is John Deere equipment. Vendor selected for this purchase: Great American Outdoor ❑X Bids or written quotes were taken on this purchase, as follows: R&R Products (Arizona), Waterloo Imp (Waterloo), and Great American (DesMoines) each provided a price per part. Parts are being ordered from the lowest bidder per part. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 12-1-10 was approved at $3,000 Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax n Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1569 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 21,018.00 and the current available balance is $ 18,031.05 Respectfully submitted, 1 i t.,(- i (nature Est. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Winter parts order preauth Great American (Mar 2010) f 1 City Clerk Use Only Finance Committee Approval Date tit 6 1.71)t( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,100.00 plus est. shipping costs of $ to pay for or purchase Blinds for 27 windows at Young Arena, to include installation. This purchase or expenditure is being made because: Replacement and new window blinds for Young Arena offices. Blinds are 8 guage alum for commerical use. Vendor selected for this purchase: Lowe's - Waterloo ❑X Bids or written quotes were taken on this purchase, as follows: Lowe's, Waterloo $3,027.35 Floor Decor, Waterloo $3,800.00 Sherwin Williams, Cedar Falls $4,420.59 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax Bonds Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4500-2177 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 150,000.00 and the current available balance is $ 26,340.57 r< Res ectfully submitted, // (Signattlre ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe? Approval Date t 110l( 91 ti The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 8,190.00 plus est. shipping costs of $ 0.00 to pay for or purchase Brother Pocketjet 6 printers. This purchase or expenditure is being made because: This purchase will enhance the ability of the officers to work from their mobile stations, the existing printers have become extremely slow and maintenance prone. Vendor selected for this purchase: CDW-G ❑x Bids or written quotes were taken on this purchase, as follows: CDW-G $315 per printer. Comp Source $352 per printer Unitek $322 per printer. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Li Sanitation Bonds l l Federal/other grants Qx Other (specify) WPD Forfeiture This expenditure is to be coded to the following budget line -item: WPD Forfeiture 010-11-1150-1512 11TriWPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is i $ /•: %:'�� and the current available balance is $ /-2c L/ , Respectfully submitted, 1 // j 4 1 -e=“ /i/ ( -L ( ' %/(/L, (Slgnre t. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) (u e . Head or Designee) City Clerk Use Only Finance Committee Approval Date t l (& f ?15(( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,575.00 plus est. shipping costs of $ 0.00 to pay for or purchase a six bank battery charger, four desk top battery chargers, and two vehicle battery chargers. This purchase or expenditure is being made because: Old battery charging system does not charge the new Honeywell batteries used by the Police Department. Vendor selected for this purchase: RACOM Corporation ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: this purchase is vendor proprietary. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-21-22 / 3 11 11GRT LEN5 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is 'c Fjgspectfull submitted, V71 i(�`26/6571 ` ) ,L,{ (. ' Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I I b 1j 9tt The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 2,205.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase EDACS access fee for Fusion Center, L.E.I.N Region 2 center, radio access for . seven portable radios This purchase or expenditure is being made because: this is a system fee for EDACS access to the RACOM system utilized by officers to communicate by radio. Vendor selected for this purchase: RACOM Corporation 0 Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This purchase is vendor proprietary. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds ❑X Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-21-22 11GRT LEN5 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted ( gn ure Dept. Head or Designee) gnee) ? E C G ;1- / -6 �[ Date (Sign`ature Finance Dept. Review) Date K:\shared goodies \fors\Pre Auth Lein EDACS (Mar 2010) City Clerk Use Only Finance Committee Approval Date tItin v(mac(i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,228.58 plus est. shipping costs of $ 250.00 to pay for or purchase 2 - decorative street light poles and bases for Prospect Blvd. This purchase or expenditure is being made because: To replace one damaged pole (city will be reimbursed for cost) and one for stock Vendor selected for this purchase: Crescent Electric Supply ❑X Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Waterloo, IA $1,114.29 ea. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑X Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 18,600.00 i' $ 18,304.80, 'J Respecffully submitted, l,"`N (1-4 /) Si nature}-!_ador Desi Desi gnee) Dept. g [g ) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2011-January-Expenditure Pre -Authorization -Prospect Blvd. street light poles (Mar 2010) City Clerk Use Only Finance Committee Approval Date I6 (20 tl City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3,325.38 Alarm dialer plus ext. shipping cost of $ 75.00 to pay for or purchase This purchase or expenditure is being made because: The current alarm dialer quit working nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Phonetics Inc. d b a Sensaphone is a direct replacement to current alarm dialer so there is no mounting changes or wire changes. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: X Sewer: nSanitation: Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1173 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submid, (Project Code) $ 11,000.00,/ $ 11,000.00�" (Si atur ept. Head Or Designee) Date (Signature Finance Dept. Review) Date SENSAPHONE® QUOTATION TO: City of Waterloo Kent Quin Waste Management Services 3505 Easton Avenue Waterloo, IA 50702 Telephone: (319) 291-4553 Fax: E-Mail: ictshopPwaterloo-ia.orq Terms Valid For Ship Via Net 30 30 Days UPS Ground Quantity Item No. Description 1 1 1 1 1 FGD-6700 FGD-0035 FGD-0036 FGD-0037 FGD-0038 371782 Quote Number. mes-399 Date: 12/30/10 Rep: Mary Ellen Schmidt FOB Origin Sensaphone Express II Express II input Card Slot 2 Express II 8 input Card Slot 3 Express II 8 Input Card Slot 4 Express 118 Input Card Slot 5 r Send Quote Via El E-Mail ❑ Fax Freight Terms Prepay and Add Sensaphone accepts Mastercard, Vhaa, and Amencan Egress. Payment bans are PreYad or crook card o iy. Not 30 Day terms may be requested with approved mryany credit. Net 30 terms are obtained by completing a Cedt Appra on with your Purchase Order. Radian, Orders vohcri creek information may be delayed in shot. Quote hhdrdes an estimated shipping drags. Actual supping charges are appried to the invoice at time of shipping and may vary due to weight and type of carder service. Cod's is UPS Ground urdess olhewise requested. This quote k valid lerthe lean listed above in Veld For. VAten ordering from this quote, steam reference Quote Number. PemsyNaia residents am subject to a PA Saks Tax o16%. Price $1,845.38 $370.00 $370.00 $370.00 $370.00 Federal Tax ID 87-0361597 Unit Amount Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each SUBTOTAL $ PA SALES TAX 6% $ $ $1,845.38 $370.00 $370.00 $370.00 $370.00 3,325.38 75 % cs OQ..._._,.... Total $ 5 w Phonetics, Inc. d.b.a. Sensaphone 901 Tryens Road Aston, PA 19014 USA www.sensaphone.com Tel. 610-558-2700 sales@sensaphone.com Fax 610-558-0222 City Clerk Use Only Finance Committee Approval Date t((0170 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 23,200.00 plus ext. shipping cost of $ 650.00 Worthington 16MNZ-1 sanitary pump Departmant to expend to pay for or purchase This purchase or expenditure is being made because: At the Hawkeye lift station this pump will replace the one that was destroyed when a piece of iron got caught in the impeller and broke the pump. [] Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: To help defray the cost this pump will be built to be able to drop in without having to change out any piping or wiring. Hutcheson Engineering Products is the only company Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [] General Fund: Road Use Tax: Sewer: []Sanitation: []Bonds: []Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/2119 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitted, $ 350,000.00 $ 338,278.49 1-' ' ( 'Tat% 2I t (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date FF� UTCHESON ENGINEERING 402 455 1848 11/24/2010 10:48 #620 P.001/002 QUOTATION # 112448 Company Name: City of Waterloo Phone: Name: Richard Olsen Fax: 319-291-4523 ITEM I QTY I 1 i DESCRIPTION Replacement Rotating Assembly for Worthington 16MNZ-1 Pump ABBA replacement rotating assembly Model WOA1611/6A. Includes impeller, shaft, sleeve, impeller rings, case wear rings, backhead/adapter, bearings, bearing covers, steel adjusting shims, frame, grease retainers, lip seals, 1 deflectors, casing gasket and miscellaneous items to complete the replacement rotating assembly. All components in standard materials and construction. Would be a drop in replacement, does not include casing, suction cover or coupling. Leadtime: 8-10 weeks **We would need all the parts of your existing rotating assembly shipped to the factory for confirmation of machining variation used. **Spare parts will always be available once the assembly is made. Thank you, Ray Potts Contact Hutcheson Engineering for your pump repairs. Hutcheson Engineering offers complete pump surveys. NET NET EACH I TOTAL $23,200.00 DATE: 11/24/10 TOTAL I$23,200.00 Please contact us if you have any questions. r www.hutchesonengineerina corn Zit g s-0, OQ ray@hutchesonengineering,com 6405 Pershing Drive Omaha, NE 68112 Phone (402) 455-2000 Fax (402) 455-1848 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance mittee approval required? YES NO If so, date approved: Ili b City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2011 submitted by the Library Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount 010 33 3160 .1582 'adaILpciat-- 32,000.00r {Fund 010 33 3160 1582 adult print GFT DAWS 4,990.00 37a0 ©prrA/NOS 010 33 3160 1585 periodicals 1,000.00 010 33 3160 1590 youth print 6,810.00 010 33 3160 1593 teen print 1,950.00 010 33 3160 1594 on-line database 5,000.00 010 33 3160 1595 CDs 5,025.00 010 33 3160 1597 DVDs 7,225.00 TOTAL $32,000.00 TOTAL $32,000.00 This amendment is being requested because: The amount of the Donal and Ramona Dawson Trust was not budgeted for FY11. This is approximately half of the gift received, which will be spent in FY11, and the remaining balance spent in FY12. Prior Committee Actions (Dates): 6)27) ! / Ln D t. H or (Signature p ead Designee) IA C/Z610 44,e/L.C ( ,Z,);C Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.)