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Home My WebLink About01/03/20111. 2. 3. FINANCE COMMITTEE January 3, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of December 20, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Noel Anderson, Community Planning & Development Director 2011 Cedar Valley Coalition Washington, D.C. February 27— March 2, 2011 $1,975.00 Richard Olson, Maintenance Foreman Total Backflow Resources Advanced Repair recertification class Waterloo, Iowa January 6, 2011 $150.00 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $18,645.00 Airport general liability insurance for CY 2011 Building/Maintenance $1,210.00 General elevator maintenance Building/Maintenance $3,096.00 Replacement of doors at Five Sullivan Brothers Convention Center Building/Maintenance $1,555.00 Replacement of door and frame at Carnegie Building Building/Maintenance $1,984.00 Repair of drywall at Five Sullivan Brothers Convention Center Building/Maintenance $1,200.00 Annual fire inspection service at Five Sullivan Brothers Convention Center Clerk/Finance $3,729.00 Renewal of Public Employees Dishonesty Bond with Old Republic Surety Company Engineering $4,675.00 Iowa Stormwater Education & Outreach Program annual membership dues Leisure Services $1,700.00 Audio hook up in new addition at Young Arena Leisure Services $5,300.00 Major League replica hats and visors for summer league programs Leisure Services $6,835.00 Major League replica jerseys for summer league programs Leisure Services $1,412.00 Baseball pants for summer league programs Leisure Services $1,107.00 Softball shorts for summer league programs Leisure Services $1,065.00 Baseball and softball socks for summer league programs Police $7,743.00 Firewall and licensing for computer network access Waste Management $3,300.00 + $300.00 Rebuild electric pump motor BUDGET LINE ITEMS TO BE AMENDED 1. Approve the project budget for the organized Crime Drug Enforcement Task Force in the amount of $4,000.00--Submitted by Daniel 1 Trelka, Chief of Police. 2. Approve the project budget for the next phase of the Chamberlain demolition to be completed using an Iowa Brownfields grant in the amount of $215,000.00—Submitted by Noel Anderson, Community Planning & Development Director. 3. Approve project budget for the design of the portion of U.S. Highway 63 from Conger/Newell Street to Donald Street in the total amount of $508,600.00—Submitted by Eric Thorson, City Engineer. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE December 20, 2010 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of December 13, 2010, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Wayne Castle, Associate Engineer SLSI Workshop Ames, Iowa January 21, 2011 $120.00 Joel Shepard, Building Maintenance National Electrical Code Class Albert Lea, Minnesota November 20, 2010 $147.50 Bob Stringer, Human Resources Director NPELRA 2011 Annual Training Conference San Diego, California March 20- 24, 2011 $2,435.32 Rich Warren and Allynn Howe, Consultants for Government Relations Consultants Travel to Waterloo for the application of projects for potential Waterloo, Iowa from Washington, DC July 26- 27, 2011 $938.00 Mark Suchy, Golf Maintenance III Iowa Turfgrass Conference and Des Moines, Iowa January 18-20, 2011 $180.00 Tom Klein, Golf Maintenance III Iowa Turfgrass Conference and Tradeshow Des Moines, Iowa January 19-20, 2011 $130.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that garbage refund in the amount of $97.66 for Ken Leiss of 5843 Cimmarron Lane —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that sewer refund in the amount of $184.36 for Jon and Kelly Bachman of 1147 Ravenwood Road —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that authorization to seek bids for two (2) hydraulically driven 1800 gallon anti -icing tanks for the Street Department —Submitted by Mark Rice, Superintendent of Central Garage, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to seek bids for Winter 2010 and Spring 2011 Storm Water Education Brochure —Submitted by W. Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Recommendation of acceptance of bid from Advanced Environmental Testing and Abatement, Inc. of Waterloo, Iowa in the amount of $18,680.00 in conjunction with Asbestos Survey for nine (9) structures: 233 Ash Street, 325-327 Clay Street, 425 Clay Street, 326 Center Street, 121 Cutler Street, 320 E. 1st Street, 1121 South Street, 411 Finance Committee December 20, 2010 Page 2 Wellington Street and 1309 W. 2nd Street —Submitted by Coordinator, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for expend over $1,000.00, be approved. Louis Starks, Contracts and Grants the following pre -authorizations to Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $6,092.00 Annual contract with Jaytech Inc to provide inspection & chemicals for cooling towers at City Hall and Young Arena Fire $1,020.00 Upgrade P7250 Scan Radios to System Radios, add keypad to 6 P4250 radios Human Rights $4,265.00 Expenses for the 2010 Cedar Valley Conference on Human Rights Leisure Services $1,147.48 + $97.53 2 tarps for riverfront stadium Police $4,760.00 Keypads for the P7250 Radios Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated December 20, 2010, pp. 1-94, in the amount of $2,711,558.81, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO AMENDED —no change in total; readjusted expenses FINANCE DEPT. STAFF ONLY LINE ITEM USED t'%(%) ' a /34-S FY:44 BUDGETED �f' / EXPENDED YTD . THIS REQUEST /fit 75 CO LEFT AFTER THIS REQUEST f 7 r DATE Original - Clerk/Finance Cop - De• • rtment NAME(S) AND POSITION(S): Noel Anderson, Community Planning & Development Dir. DATE: December 16, 2010 NAME OF CLASS / MEETING: 2011 Cedar Valley Coalition DESTINATION: Washington, DC DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Feb 27, 2011 RETURN DATE: March 2, 2011* due to meetings running late Mar 1 and unavailable late arrival flights into Waterloo DATE(S) OF MEETING: Feb. 27, 28, & Mar 1, 2011 PURPOSE OF TRAVEL/TRAINING: Travel with the Cedar Valley Coalition Group to meet with Congressional Delegation Members WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 960.00 LODGING 220.00 MEALS .00 REGISTRATION .00 MILEAGE/FUEL 100.00 TAXI .00 PARKING 595.00 AIRFARE 100.00 MISC/TOLLS TOTAL FOR ALL: $ 1,975.00 010 08 6105 1345 BUDGET LINE ITEM: 08PRO ECON GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 1,975.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP S AND IS NECESSARY CITY OF WATER VE A ND BNEF CI LIC PURPOSE L TO THE DEPARTMENT HEAD lOgralthetrcsrfrnirlanuary 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ;,''f I `.7 ; "; C ' i --1f(a FY .! / BUDGETED ' !'< EXPENDED YID THIS REQUEST /5) LEFT AFTER TH15 REQUEST DATE Original - Clerk/Finance Copy - ► ... ment NAME(S) AND POSITION(S): Richard Olson Maintenance Forman DATE: 12/23/10 NAME OF CLASS / MEETING: Total Backflow Resources Advanced repair Re- certification class DESTINATION: 828 Commercial St Waterloo, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 6, 2011 RETURN DATE: January 6, 2011 DATE(S) OF MEETING: January 6, 2011 PURPOSE OF TRAVEL: Recertification for the professional backflow assembly tester. Ceu's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 150.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 150.00 BUDGET LINE ITEM: 520 14 5200 1315 GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEACI ' MAYOR DATE DATE K:\Shared GoodiesWorms\Travel Request Form January 2010 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 18,645.00 plus est. shipping costs of $ to pay for or puchase Airport general liability insurance for CY 2011. This purchase or expenditure is being made because: Liability insurance is necessary for risk management of airport operations. Q Bids or written quotes were taken on this purchase, as follows: The City has bid Insurance and PDCM is currently the City's insurance agent. PDCM has bid our insurance through several avaition insurance companies. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax Sewer Sanitation nBonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1361 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, nature Dept. H (Project Code) $ 24,000.00 $ 24,000.00 " ignee) Date (Signature Finance Dept. Review) Date users\shared goodies \forms\PDCM-11.xls(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committ Approval Date � e 1 (1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,210.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Filter hydraulic oil to remove contamination from elevator hydraulic pump. Repairs need to be done to maintain life of elevator and safety of the passengers. Vendor selected for this purchase: Schumacher Elevator Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Schumacher is under contract with City of Waterloo for elevator maintenance Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Road Use Tax ❑ Sewer Sanitation Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8850-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ !'(`a r / J : and the current available balance is $-y c(‘ Respectfully submitted, (Signature Dept. Head or Designee) /c) ��C' '�:ZL( 7€ .Cal � _ ,, /7.,2/-2.2c Date (Sigriatu're Finance Dept. Review) Date Klshared goodieslforms\Expenditure Pre -Authorization (Mar 2010) JAN. 4.2011 4:34PM WATERLOO BLD INSP 319-291-4262 NO.4972 P. 1 c/zrctliuclr Elevator Company PROPOSAL November 16, 2010 Quote # 20010039 Veterans Memorial Hall 104 W. 5th Street Waterloo, IA 50701 Bill: City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Phone:319-291-4262 FAX: 319-291-4571 Established in 1936 We propose to furnish labor and material to do the following work to your hydraulic passenger elevator: 1. Perform annual safety test 2. Repair and reprogram ADA phone 3. Filter hydraulic oil to remove contamination 4. Replace return pump with collection container We must have uninterrupted use of the elevator to do this work during regular working hours (Monday — Friday, 8:00 A.M. — 4:30 P.M.). We propose hereby to furnish material and labor - complete in accordance with above specifications for the sum of:. One Thousand Two Hundred Ten and NO/100 Dollars ($1,210.00) Payment to be made as follows: The balance is due upon receipt of invoice, One & one-half percent (1 1/2%) interest per month will be charged on any unpaid balance after 30 days. The undersigned agrees to pay all collection costs in the event of default or failure to pay. All material is guaranteed to be as specified. All Work to be completed In a substantial workmanlike manner according to specifications submitted per standard practices. Any alterations or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner Is required to carry fire, tornado and any other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. This proposal may be withdrawn by us if not accepted within 60 days. William Simmer ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do theork as spec'fied. Payment will be made as outlined above. �1l�vlUj 2ji,R)ll Signature: Date of Acceptance Signature: One Schumacher Way • P.O. Box 393 • Denver, Iowa 50622 • (319) 984-5676 • FAX (319) 406-1270 www.schumachereievator.corn • e-mail: srviceschumacherelevator.com City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,096.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replace broken door between public area and freight elevator and conference rooms 22 & 23 at Five Bros Convention center. Contractor will provide all material and labor. Vendor selected for this purchase: Kidder Construction Inc E Bids or written quotes were taken on this purchase, as follows: Four Contractors were called to bid - three looked at job and two bids were received. E Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund ❑ Road Use Tax ❑ Sewer 0 Sanitation ❑ Bonds FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 1 (Project Code) $ .xy 71-16' `. $ 4[4 ✓ (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization 5 Brothers Doors (Mar 2010) 61004:3Op William W. Failor s ia-aoo-oci o N. FAX MEMO December 6, 2010 Joet Shepard City of Waterloo Fax no. 291-4262 CONSTRUCTION Subj: Misc. Door Work Joel, Submitting the following proposals as requested. Sony it took so long ... just received our material price last Friday. Item no. 1: We propose to furnish all labor and equipment required to replace one (1) exterior hollow metal door and frame in accordance with your request and the following description of work for the lump sum amount of $918.00. Description of Work 1_ Remove one (1) existing hollow metal door and frame. Salvage finish hardware. 2_ New hollow metal door, frame, and any new hardware furnished by owner_ 3. Install one (1) hollow metal door frame with completed opening anchors. We will also insulate and caulk the frame. 4. Install one (1) new hollow metal door and finish hardware. Existing hardware to be reused. 5. Painting by others. Item no. 2: We propose to furnish all material, labor, and equipment required to replace the inactive door leaf at room 21, 22, and the freight elevator in accordance with your request and the following description of work for the lump sum amount of $3,685.00. Description of Work 1. Room 21— Remove existing inactive leaf of double doors, install new wood doors, and reinstall door hardware. We include purchasing the wood door and flush bolts. 2. Room 22 — Same as 21 except we are purchasing a new astragal. 3. Freight Elevator Doors— Remove existing inactive leaf of double doors, install new hollow metal door, and reinstall hardware. We include purchasing hollow metal door and flush bolts 4. We include painting of new doors. P.O. Box 446, Hudson, IA 50643 I office 319-230-3475 I Fax 319.988.9804 I FallorHudey.ccm Dec 0610 04:3Op vvuuam vv. rauor J 1 J-VVV1/L. V r•- Page 2 Alternate — If you would like to use hollow metal doors in lieu of wood doors at Rooms 21 & 22, add: $230.00 We trust our proposal meets with your approval and we will have your early order to proceed. Feel free to contact us if you have any questions. Sincerely, FAILOR HURLEY CONSTRUCTION 4 ;AL/4n., .. /I : / William W. Failor Pages Fax'd - 2 J J I V V/ , T I C J I SS Is, a 1 CONSTUUCT/ON Inc. December 3, 2010 City Of Waterloo Attention: Joel Shepard Fax: 319.291.4262 Re: Door Replacements We propose to furnish, material, labor, equipment, and insurance to complete the following: Old East Side Library To install owner furnished HM frame, door, and hardware, we quote $785.00. To paint HM frame and door, we quote $120.00. Five Sullivan Brothers Convention Center Door #21 - Replace damaged wood door (1 leaf) with new wood door and flush bolts, re -use existing hinges, paint to match, we quote $976.00. Door #22 - Same cis #21 except furnish and install a spring loaded astragal between the pair of doors, we quote $1,026.00. Furnish hollow metal doors (1) leaf per opening in lieu of wood - add $1,094.00. Freight Dock Door -furnish and install (1) hollow metal door, (1) leaf of the pair, and re -use all existing hardware, we quote $1,560.00. If flush bolts are required - add $175.00. Please call with questions - cell# 319.231.3881 Sincerely Kidder Construction Inc_ Lo-vut%e, Ki 4- 9e&ic al WfViactaex ad — R.e-0 4,rwle 6036 Foulk Road • Shop / Warehouse P.O. Box 2242 • Waterloo, Iowa 50704 • (319) 234-2259 • FAX (319) 233-569D City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,555.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replace one door and frame on back of Carnegie Building. The City Of Waterloo will provide material and contractor to fumish labor to install. Vendor selected for this purchase: Kidder Construction Inc / Doors Inc. I I Bids or written quotes were taken on this purchase, as follows: Four Contractors were called to bid- three looked at job and received two bids. City of Waterloo received two bids on the door material. • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund El Road Use Tax Sewer El Sanitation • Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ (Project Code) and the current available balance is $ 1` ;4t.5fY Res e• ctfully submitted, ( `nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre -Authorization Camagie Door (Mar 2010) r•• CONSTRUCTION Inc. December 3, 2010 City Of Waterloo Attention: Joel Shepard Fax: 319.291.4262 Re: Door Replacements We propose to furnish, material, labor, equipment, and insurance to complete the following: Old East Side Library To install owner furnished HM frame, door, and hardware, we quote $785.00. To paint HM frame and door, we quote $120.00. Frye Sullivan Brothers Convention Center Door #21 - Replace damaged wood door (1 leaf) with new wood door and flush bolts, re -use existing hinges, paint to match, we quote $976.00. Door #22 - Same cis #21 except fumish and install a spring loaded astragal between the pair of doors, we quote $1,026.00. Furnish hollow metal doors (1) leaf per opening in lieu of wood - add $1,094.00. Freight Dock Door-fumish and install (1) hollow metal door, (1) leaf of the pair, and re -use all existing hardware, we quote $1,560.00. If flush bolts are required - add $175.00. Please call with questions - cell# 319.231.3881 Sincerely Kidder Construction Inc. Loru:& ladder get eagewleto4 eommeoeca - Raide.atial 6036 Foulk Road • Shop / Warehouse P.O. Box 2242 • Waterloo, Iowa 50704 • (319) 234-2259 • FAX (319) 233-5693 NOVEMBER 5, 2010 DOORS INC. 4062 SERGEANT RD. WATERLOO IA 50701 CITY OF WATERLOO 715 MULBERRY ST. WATERLOO IA 50703 JOEL SHEPARD RE: QUOTE REQUEST WE ARE PLEASED TO QUOTE YOU THE FOLLOWING MATERIAL ONLY. 1 - HOLLOW METAL FRAME M-16 3070 5 3/4", RHR, WELDED, 453. El Ell, WEWA_ 1 - INSULATED HOLLOW METAL DOOR 707S-18 3070 F, RHR, 453, G2. CL. 8 - TYTON ANCHOR BOLTS. 3 - BB HINGE TA2714 4 1/2 X 4 1/2 NRP US26D. 1 - SARGENT ENTRY / OFFICE LOCK 28-10G05 LL 26D LA KEYWAY. 1 - THRESHOLD 170A 36". FOR THE NET SUM OF $625.00. OPTION - ADD 1 - WEATHERSTRIP 316APK 3684. 1 - SWEEP 315CN 36". FOR THE NET SUM OF 524.62. NOTE: 1: F.O.B. YOUR LOCATION, NO TAX INCLUDED. 2: FRAME & DOOR WITH STANDARD PRIME FINISH. 3: FRAME & DOOR REINFORCED FOR SURFACE HARDWARE. BUT NOT DRILLED & TAPPED. 4: CLOSER TO BE REUSED. 5: TERMS NET 30 DAYS, NO RETAINAGE ALLOWED. RESPECTFULLY SUBMITTED, CRAIG J PATAVA PHONE 319 233 3361 FAX 319 234 3697 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date f/%I-13(/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,984.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Repair drywall due to damage. Mold was found inside wall which resulted in additional repairs. Additional expenditure of $550.00 authorized by Carolyn Cole. (5 Sull Bros) Vendor selected for this purchase: El Bids or written quotes were taken on this purchase, as follows: �x Bids or quotes were not taken on this purchase because: Called for 3 bids - only one bid received. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund � Road Use Tax 0 Sewer El Sanitation 0 Bonds � Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is Resp)ctfully submitted, Ci is-ate-%� (Signature Dept. or Designee) Date (Signature Finance Dept. Review) Date K\shared goodies\fors\Expenditure Pre -Authorization -IA Wall Systems (Mar 2010) IOWA— WALL SYSTEMS, INC. rigor - MIL. I 4601 Crestwood Dr. Waterloo, Iowa 50702 Ph. 319-296-1663 / Fx. 319-296-1696 Sold To Remit To City of Waterloo Maintenance Department Iowa Wall Systems, Inc. Attn: Joel Shipard 4601 Crestwood Drive Waterloo, Iowa 50702 319-296-1663 Invoice Date: 12/17/10 Invoice* 10351 Our Job # C03372 Due upon receipt Account # M03489 Division # 02 - PhD Labor and material for work at: Five Sullivans Center $1,434.00 $550.00 0" - We now do painting and staining Total due this invoice $1,984.00 — A finance charge of 1 1/2% per month, which is an annual percentage rate of 18%, will be charged on accounts 30 days past due. PLEASE RETURN BOTTOM PORTION WITH REMITTANCE Iowa Wall Systems, Inc. 4601 Crestwood Drive Invoice Date: 12/17/2010 Waterloo, Iowa 50702 Invoice # 10351 Account # M03489 Job # C03372 City of Waterloo Maintenance Department Amount Due $1,984.00 Attn: Joel Shipard Amount Enclosed Page 1 of 1 CYNTHIA SHEPARD From: JOEL SHEPARD Sent: Wednesday, December 29, 2010 8:30 AM To: CYNTHIA SHEPARD Subject: FW: Drywall issue From: Carolyn Cole [mailto:Carolyn.Cole@vgm.com] Sent: Wednesday, November 24, 2010 9:33 AM To: JOEL SHEPARD Subject: Drywall issue Good morning, Joel, Just spoke with Quentin. I authorize the expenditure up to $550 to fix the black mold at 5SBCC. Carolyn Cole Chairman, Finance Committee Carolyn Cole VP -corporate communications, VGM Group, Inc. Strategic Media, Ltd., vgm creative P.O. Box 2817 Waterloo, IA 50704 319-274-6509 12/29/2010 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,200.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Annual Fire inspection service for Five Sullivan Bros Convention Center Vendor selected for this purchase: Midwest Alarm Services ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Midwest Alarm has provided annual service since 2004 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respeeqully submitted, (Project Code) $ 3(' - $ //Ji6 , (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodiesVormsenditure Pre -Authorization (Mar 2010) = Midwest EA/arm Services Bill to: Five Sullivan Center 4TH & COMMERCIAL PO BOX 87 Waterloo, IA 50701 Site: Fire Alarm Systems Testing & Inspections - UL Fire Alarm Evaluations Master Clock Systems - Emergency/Nurse Call Systems FIVE SULLIVAN CENTER 4TH & COMMERCIAL PO BOX 87 Sales & Service Monitoring Services & System Design Security Systems - CCTV & Access Control FOR SERVICE AND BILLING INQUIRIES CAL.' INVOICE # DATE C (888) 767-2794 DESCRIPTION Date Invoice Page 10/20/10 221147 1 Account # Customer P.O. # 161233-0 AMOUNT BILLED AMOUNT PAID BALANCE DUE'. 221147 10/20/10 Inspection Services FIV3 SULLIVAN CENTER COMMERCIAL Fir Inspection 4TH & Payments/Credits Applied Olo— ��—(o8✓�D' 13go $1,200.00 $0.00 Payment Due Upon Receipt: Late Fee charges will be applied on past due amounts Total Current Due Total Past Due $1,200.00 1-30 Days Over 30 Days Over 60 Days Over 90 Days Over 120 Days TOTAL DUE $1,200.00 Page 1 of 1 CYNTHIA SHEPARD From: JOEL SHEPARD Sent: Tuesday, December 28, 2010 2:33 PM To: CYNTHIA SHEPARD Subject: RE: 5 Bros - Change Order for IA Wall Systems I received a note from deb to go ahead with this. do not know if preauth or not. From: CYNTHIA SHEPARD Sent: Tuesday, December 28, 2010 12:59 PM To: JOEL SHEPARD Subject: 5 Bros - Change Order for IA Wall Systems Joel, I received a bill from Iowa Wall Systems for $1984.00. I had a previous email that you had sent me about this change order due to finding mold inside the wall. It looks like they billed us for $1434.00 and then the additional amt of $550.00 for a total of $1984.00. I have a note stating that you took the paperwork with you on November 24th. I guess I am not sure what I need to do with this bill. Did you get a pre-auth? Let me know. Thanks' Cindie 12/29/2010 City Clerk Use Only Finance Committ Approval Date ( I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 3,729.00 plus est. shipping costs of $ to pay for or purchase Renewal of Public Employees Dishonesty Bond with Old Republic Surety Company This purchase or expenditure is being made because: This insurance coverage is $50,000 per occurrence of Toss of money or securities due to dishonesty of City employees. This is a requirement by our auditors. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax ri Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8900-1364 (Liability Insurance) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, „41,1 / ! ' �l �.t< wQ.►�J i 2-30-1a y/ i'�'(.f `� /sZ . ' i �� (Signatur D pt. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) THE The Sinnott Agency, Inc. Sao n 622 W 4th Street - PO Box 1918 Waterloo, IA 50704-1918 AGENCY, INC. Phone : 319-233-6103 Fax : 319-234-8133 - Sines 1923- CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 Itm # Due Date Trn INVOICE # 207 INVOICE# 207 Page 1 Acco!NT NO. WATER-5 0r JT DATE 12/08/10 I?RODVCEB Steven Sinnott BALANCE DIE ON 01/01/11 AMOUNT ran) AMOUNT DUE. $ 3,729.00 Type Description 557 01/01/11 REN FIDY Employee Dishonesty Bond Ren.$ Invoice Balance: $ Thank you for your business. Amount 3,729.00 3,729.00 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 2 Approval Date 1/ l (36 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 4,675.00 plus est. shipping costs of $ to pay for or purchase To pay for Annual Membership Dues ISWP "Iowa Stromwater Education & Outreach Program" This purchase or expenditure is being made because: 2011 Annual Dues Vendor selected for this purchase: ISWEP Bids or written quotes were taken on this purchase, as follows: NA QX Bids or quotes were not taken on this purchase because: This is an Annual Membership Fee Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Road Use Tax ❑ Sewer n Sanitation Bonds ❑ FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 521-07-7830-1391 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 4,700.00 $ 3,425.00 i ,4411, i // 4/ I i` ! J_/ 1, ! I (Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date K:lshared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,700.00 plus est. shipping costs of $ to pay for or purchase Audio hook up for team in the new addition. Not part of contract. This purchase or expenditure is being made because: to provide audio hook up in new media room to be used for training. The Black Hawks will be furnishing the TVs. Vendor selected for this purchase: Maximum Sight and Sound Bids or written quotes were taken on this purchase, as follows: Maximum Sight and Sound, Waterloo IA $1,575.00 Sound Room, Waterloo is no longer doing installation. They recommended Maximum Sight and Sound. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4500-2177 3710E-YAE1 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted,, $ 200;00900 :2i7,6:6 $ 82,218.75 ,' .I— /— / (Signature Dafit lead or Designee) Date (Sign'ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date t/ (?lig The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,300.00 plus est. shipping costs of $ na to pay for or purchase Major League replica hats and visors. This purchase or expenditure is being made because: Participants in our baseball, softball, tee ball and coach pitch programs receive a hat as part of their registration fee. Vendor selected for this purchase: AD Starr Pittsburgh, PA ❑x Bids or written quotes were taken on this purchase, as follows: AD Starr $5,300.00 Craft Cochran (Waterloo)did not submit Iowa Sports (Cedar Falls, IA)$5,585.00 BSN (Dallas, TX) did not submit Kesslers (Cedar Falls, IA) $7,297.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 37,500.00 Vi $ 30,640.06 ✓ 1z GO /( J fz% Signature LYep ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,835.00 plus est. shipping costs of $ na to pay for or purchase Major League replica jerseys. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive a jersey as part of their registration fee. Vendor selected for this purchase: AD Starr Pittsburgh, PA ❑x Bids or written quotes were taken on this purchase, as follows: AD Starr $6,835.00 Craft Cochran (Waterloo)did not submit Iowa Sports (Cedar Falls, IA)$6,841.00 BSN (Dallas, TX) did not submit Kesslers (Cedar Falls, IA) $11,625.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer ❑ Sanitation ❑ Bonds pi Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 37,500.00 and the current available balance is $ S30;-64O 66 ^S . 40,v.6, Respectfully submitted, (81g T fure D pt. ad ^Designee) Date �(Sigriatute Finance Dept. Review) Date / K:\shared goodies \forms\Expenditure Pre-Authorization-2011 hats.xls (Mar 2010) submitte City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee/�r Approval Date t1 z, f2 t' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,412.00 plus est. shipping costs of $ na to pay for or purchase Baseball pants. This purchase or expenditure is being made because: Participants in our baseball programs receive pants as part of their registration fee. Vendor selected for this purchase: Iowa Sports Supply Cedar Falls, IA n Bids or written quotes were taken on this purchase, as follows: Iowa Sports Supply AD Starr (Pittsburgh, PA) Kesslers (Cedar Falls, IA) $1,412.00 $1,675.00 $1,897.00 Craft Cochran (Waterloo)did not submit BSN (Dallas, TX) did not submit Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is R speei#ul (Signature Dept. (Project Code) $ 37,500.00'`z $ 3e7640.08 /S s ,a Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization-2011 pants.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committi Approval Date (-( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,107.00 plus est. shipping costs of $ na to pay for or purchase Softball shorts. This purchase or expenditure is being made because: Participants in our softball programs receive shorts as part of their registration fee. Vendor selected for this purchase: Iowa Sports Supply Cedar Falls, IA Bids or written quotes were taken on this purchase, as follows: Iowa Sports Supply $1,107.00 Kesslers (Cedar Falls, IA) $1,425.00 AD Starr (Pittsburgh, PA) $1,625.00 Craft Cochran (Waterloo)did not submit BSN (Dallas, TX) did not submit Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer pi Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ 37,500.00 $ 30,049.60 f 7 0 /3 6/ L e"7 L`� 1) c' A , (l' z.. / -!/mac„- Lc L. 4 - 2, - .32er.) (Signature Dej jote or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization-2011 shorts.xls (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,065.00 plus est. shipping costs of $ na to pay for or purchase Baseball and Softball socks. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive socks as part of their registration fee. Vendor selected for this purchase: AD Starr Pittsburgh, PA El El Bids or written quotes were taken on this purchase, as follows: AD Starr $1,065.00 Craft Cochran (Waterloo)did not submit Iowa Sports (Cedar Falls, IA)$1,252.50 BSN (Dallas, TX) did not submit Kesslers (Cedar Falls, IA) $1,462.50 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted,,, (Project Code) $ 37,500.00✓ (Sig"nature Dep mad or Designee) Date tSighature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization-2011 socks.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,743.00 plus est. shipping costs of $ 0.00 to pay for or purchase Firewall and licensing for computer network access. This purchase or expenditure is being made because: This software and licensing are maintenace renewals to ensure the continued access to the network and provide for network security. Vendor selected for this purchase: Aces ri Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: ACES provides all the support for our firewall and network connectivity. The software pricing is established by the manufacturer. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund El Road Use Tax Sewer 0 Sanitation Bonds '- I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11Q-1105-1520 Services from Data Processing (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfylly submitted, (Project Code) $ 5 (SigriaturerDep"f. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization) (Mar 2010) City Clerk Use Only Finance Committ Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 3,300.00 plus ext. shipping cost of $ 200.00 Rebuild electric pump motor Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To rebuild electric motor at WCFN strom water station that is worn out. ❑ Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Motor Winding Inc. is local and they rebuild smaller motors. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EllGeneral Fund: Road Use Tax: Sewer: nSanitation: Bonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitted, $ 150,000.00 / $ 30, 558.01 LV / /?-Z//O .714: l / 2- (Sig n, ture Dept. Head Or Designee) Date (Sigtature Finance Dept. Review) Date r ICOMPANY NAME: 6/� re-2 FAX COVER SHEEN" Motor in (pi Inc NT',q�yy �ty1Y S c/AQp��rw�y I FAX IvrJca3ER_' ,2 9/ 4I,5%4.$ 4-4sra• /yi•� .,� jFROM: 43.vwxs' I 1I TEL. NO.:2/f .2.3Z-o4 2 aF. PAX NO,:g is -,Z.1G-5-ef`�- 1 i GIST. ��tsG � � "^' �•�� ,y-��rr '�' P si 7�E .40,- �.." �Crvan✓ %�„Ca, e/o4, 1. av!,.- s rOsaJ uixCL So `/ r' ,70 . c/o u io.✓ '�'�r.� �So a„s �/e��`a.r ��.Ks- ��r"1� de �� ,erg.,�� FPAGES r taxa .Z-�r'U ez<se.0 Ai Sfax 4.1 t histransnnipa,s-tran l roc;'font '"Ca Qoute To Rebiuld: 50 Hp. Vertical Hollow Shaft Pump Motor General Electric Model 5K6257XIVI521 D 875 RPM 46.0 Volt 72 Amp. ReBiuld Includes: 1.) Rewind 2.) New Bearings 3.) New Oil Level Sight Window (Special Order Items 4.) Repair To Upper Ratchet/Bearing Hub .(Remove Broken Bolles) (Make True All Surfaces) 5.)New Retaining Nut & Locking Ring 6.)New Anti Reverse Ratchet Pins (6) (Installed Into Supplied Head) (Special Order Items) Cost Est.: $3300.00 Frieght On Special Order Items : $200.00 Total Cost Est.: $3500.00 • Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE - Grant o/gami2ed Cr/me 40KUq &h LiCFmeAi l7isJ. flC�- Chief Trelka $ 4,000.00 1. How will this project be funded? A. Federal Grant Yes No CFDA # Grant Name Organized Crime Drug Enforcement Task Force B. State Grant Yes Grant Name No j C. City Match Source of Funding D. Other Entities Yes Egli No Name 0eo6/F % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity ktri3O 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This grant will allow for the reimbursement of authorized WPD overtime with OCDETF projects. Done None El El Yes No ❑ ❑X ❑ Q ❑ El El El ❑ Q 0 El El El Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Sigh t f Project Name (from page one) Organized Crime Drug Enforcement Task Force Department No. project will be budgeted under 11 Activity No. project will be budgeted under d1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3370 School Share Liaison Funded with property tax 3873 Reimburse for services EXPENDITURES: (Each column should only include amounts by fund) Fund: Fund: 1150 1100 4,000.00 Fund: Total 4,000.00 TOTALS $ 4,000.00 $ $ $ $ 4,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1114 Overtime 4,000.00 4,000.00 TOTALS $ 4,000.00 $ - $ $ - $ 4,000.00 (Signature Dept. Head) (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010) Project Name PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Chamberlain Manufacturing Co. Site Ph 213 / / 2of City Contract No. 762 Project Manager Noel Anderson Project Budget Total $ 215,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes X No Grant Name IDED C. City Match Source of Funding D. Other Entities Yes 0 No Name % Paid by federal grant Grant Agreement Number % Paid by state grant 100.00% Grant Agreement Number 09-BRN-07 % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None CI Yes No ❑ 0 0 El ❑ ❑X ❑ ❑X ❑ ❑X To assist with asbestsos surveys, abatement and to demolish portions of the former Chamberlain Manufacturing Corporation Ca/ Lodi be used pn renvfrtil e Aef Phle ,7`") Coniro& 0474,A ct -# e" ' r G nec� �,no GelliV c 'r kale.. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget IDED-215000\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) City Clerk Use Only Finance Committee Approval Date I!? (2-oIi Chamberlain Manufacturing Co. Ph 23 f/o2o/f Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6213 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 290 Fund: Fund: Fund: 215,000.00 Total 215,000.00 TOTALS $ 215,000.00 $ - $ $ - $ 215,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2103 Engineering 2146 Demolition #762 50, 000.00 165, 000.00 50, 000.00 165, 000.00 ,000.00 $ $ - $ - $ 215,000.00 (Signature Dept. Head) Date 11 'R'7,1-Zfd'Gl. (Signature Finance Dept. Review) -�cjU Date K:\shared goodies\forms\Project Budget IDED-215000\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY 2011 U.S. Highway 63 Improvements - City Contract No. Project Manager Project Budget Total 790 Jeff Bales $ 508,600.00 1. How will this project be funded? A. Federal Grant Yes x No Grant Name B. State Grant Yes Grant Name C. City Match Highway Planning and Construction No Source of Funding D. Other Entities Yes Name No Lo7 2. Attach copies of any grant agreements that will fund the project (REQUIRED) net/ L eS/gn CFDA # 20.205 % Paid by federal grant 80.00% A/KSX-(03-(Of ) Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City c O �p % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None ❑x ❑ Yes No O ❑ ❑ ❑x El El El 0 0 ❑ 0 El ❑ ❑x 6. Include a brief description of the project in the space below: (REQUIRED) The project includes transportation improvements on U.S. Highway 63 from Newell/Conger St. to Donald St. J l is D . u1 �`�h op/Col hi tr�r, l 1,)/ i / be. Sa fh/h a rep Page 2 must be attached and signed. K:\shared goodies\forms\Highway 63 North Segment #790\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) FY 2011 U.S. Highway 63 Improvements - Department No. project will be budgeted under 0 Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Sanitary Sewer Revenue EXPENDITURES: City Clerk Use Only Finance Committee �( Approval Date ✓ /1 V I h, 1 De sign ,-Gee, - artrstret- 75"0v) 75a0 t 56206 (Each column should only include amounts by fund) Fund: ada Fund: aW10 Fund: 5' 19 Fund: 07-7500 07-7520 li!-522_00 92,704.00 370,817.00 Total 1 92,704.00 370,817.00 45,079.00 45,079.00 TOTALS $ 92,704.00 $ 370,817.00 $ 45,079.00 $ $ 508,600.00 2103 Engineering & Consulting $ 92,704.00 $ 370,817.00 $ 45,079.00 $ 508,600.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc TOTALS $ 92,704.00 $ 370,817.00 $ 45,079.00 $ $ 508,600.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Highway 63 North Segment #790\Page 2 (Constr Proj) (Mar 2010)