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07/09/2012
5. FINANCE COMMITTEE July 9, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 25, 2012. NEW BUSINESS 1. Authorization to seek bids for asphalt emulsions to support the City Seal Coat Program —Submitted by Mark Rice, Public Works Director. 2. Authorization to submit Request for Proposals (RFP) for an Asbestos Survey to be performed at 1001 Linden Avenue (formerly Omega Cabinet) — Submitted by Mark Rice, Public Works Director. 3. Authorization to accept bid from Signs by Tomorrow of Waterloo, Iowa for Graphics Installation for Police Department Patrol Cars at a cost of $495.00 per vehicle at a total cost of $2,970.00 for six patrol vehicles —Submitted by Dan Trelka, Director of Safety Services. 4. Authorization to accept bid from Wertjes Uniforms of Cedar Falls Iowa at a cost not to exceed $30,000.00 for the Purchase of FYE13 Police Uniform and Supplies —Submitted by Dan Trelka, Director of Safety Services. Pre Authorizations to Expend over $1,000.00 Dept. Amount /fI Est Expenditure Airport $2,204.00 Replace inoperative phones and upgrade system to include voicemail & caller ID Building/Maintenance $6,922.29 Roof drain and downspout replacement at Waterloo Veterans Memorial Hall Building/Maintenance $3,665.44 Emergency replacement of pool pumps/motors at Gates Pool Building/Maintenance $21,390.00 Asbestos removal for City Clerk's office Building/Maintenance $2,472.36 + $48.64 Outdoor antennas for River Loop Expo Plaza Cultural & Arts $10,000.00 Entertainment and sound expenses for the Riverloop Amphitheatre grand opening weekend other inaugural events this summer Engineering $15,594.84 + Four CAD computer workstations $200.00 Leisure Services $8,700.00 Amusement park tickets sold June through August 2012 Traffic Operations $17,115.18 15 — street light poles including hardware Traffic Operations $1,605.00 ArcGIS Desktop Version 10.1 Software Waste Management $4,550.00 + GE motor Services $200.00 Waste Management $20,177.26 + Pump and motor repair Services $400.00 Waste Management $2,835.10 Repair of water service line Services Waste Management $2,700.00 + Carbon for oder control Services $490.00 BUDGET LINE ITEMS TO BE AMENDED 6. Approve Inaugural Events for Riverloop Amphitheatre project budget of $10,000.00—Submitted by Cammie Scully, Cultural & Arts Commission Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Finance Committee Meeting: Julv 9, 2012 Prepared: lune 26. 2012 Dept. Head Signature: # of Attachments: SUBJECT: Request for authorization to seek bids for asphalt emulsions to support the City Seal Coat Program Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement: Petroleum Products to support the Seal Coat Program Expenditure Required: TBA Source of Funds: 205-19-7110-1513 Policy Issue Alternative Background Information: Request for bids for emulsions necessary to complete FY13 Seal Coat Program. Petroleum Products being bid are: PRODUCT BID QUANTITY HFMS 2S - Oiling 5000 Gal CRS-2P - Seal Coat 50,000 Gal CSS-1 - Fog Oil 15,000 Gal HFE-300 5,000 Gal CITY OF WATERLOO Committee Communication Finance Committee Meeting: July 9, 2012 Prepared: July 2, 2012 Dept. Head Signature ---L—' # of Attachments: SUBJECT: Request for authorization to submit Request for Proposals (RFP) for an Asbestos Survey to be performed at 1001 Linden Avenue (formerly Omega Cabinet) Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement Expenditure Required Source of Funds: GO Bond Proceeds Policy Issue Alternative Background Information: Request Finance Committee permission to request proposals for an Asbestos Survey to be conducted at 1001 Linden Avenue (formerly Omega Cabinet Co). CITY OF WATERLOO Committee Communication Finance and Public Safety Committee Meeting: 07/09/2012 Created on 6/27/2012 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: 0 SUBJECT: Acceptance of Patrol Car Graphics Bid Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Accept the only bid received from Signs by Tomorrow for Graphics Installation for Police Department Patrol Cars and authorize the police department to have graphics installed. Summary Statement: The Police Department has received only one bid from Signs by Tomorrow $495.00 per vehicle with installation on six patrol vehicles at a cost of $2970.00. It is our recommendation that we go with the bid from Signs by Tomorrow. Expenditure Required: Yes Source of Funds: General Fund Policy Issue: None Alternative: None Background Information: None CITY OF WATERLOO Committee Communication Finance and Public Safety Committee Meeting: 07/o9/12 Created on 6/27/12 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Acceptance of Bid for FYE 1:1 Police Uniform and Supply Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Accept the bid from the Wertjes Uniforms, Cedar Falls, Iowa. Summary Statement: The Police Department received a total of four bids and after carefully reviewing these bids it was determined that all four bidding companies were within specifications. Galls of Lexington, Kentucky was the lowest bid, with Wertjes Uniforms, Cedar Falls, Iowa being the second lowest bid. It is our recommendation that we accept the bid from Wertjes Uniforms as a local preference vendor. Expenditure Required: Yes Source of Funds: General Fund Policy Issue: None Alternative: Accept the bid from Galls as the lowest bid, however this bid would cause alteration issues, as well as additional shipping costs, as the company is located out of the State of Iowa. Background Information: The police department supplies uniforms for all Police Officers of the department, as an initial issue and as they wear out, or are damaged in the performance of their duties. FYE 13 budget not to exceed $30,000.00. City Clerk Use Only Finance Committee, Approval Date 704 '!- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2,204.00 plus est. shipping costs of $ to pay for or purchase Replace inoperative phones and upgrade system to include voicemail & caller ID This purchase or expenditure is being made because: Phones recently have become inoperable and we currently do not have voicemail and system needs caller ID for security Vendor selected for this purchase: Schmitt Telecom Partners Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Schmitt Telecom has a contract with the city for phone service Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds I ' FederaUother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1344 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 4,000.00 $ 4,000.00 nature Dept. ,• ay•r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Phone System (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1! 0 1 ( y City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 6,922.29 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Roof drain and downspout replacement at Waterloo Veterans Memorial Hall Vendor selected for this purchase: Koch Construction E Bids or written quotes were taken on this purchase, as follows: Koch Construction $ 6,922.29 Service Roofing $ 8,715.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n ❑X General Fund Bonds nRoad Use Tax n Sewer n Sanitation 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: ' 1412-22-8800-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ (UU, Ucl c? and the current available balance is Reyspectfull ubmitted, Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) in which the budgeted amount is and the current available balance is Resp c fully su 'tted, City Clerk Use Only Finance Committee Approval Date 1 (oi I244z City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,665.44 plus est. shipping costs of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Emergency Replacement of pool pumps/ motors at Gates Pool Vendor selected for this purchase: Hupp Electric Motors ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Emergency repair Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 (Fund - Department - Activity - Account Number) (Project Code) r i 1/0 06)0— (Signature Dept. Head or Designee) K:\shared goodies\forms\Pre-Auth Form.xls (Mar 2010) Date (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date i(c 1n -. l?i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 21,390.00 plus est. shipping costs of $ to pay for or purchase Asbestos removal for City Clerk's Office This purchase or expenditure is being made because: Removal & disposal of 2000 sq ft of ceiling texture from Clerk's Office and entry way just outside of Clerk's office. Vendor selected for this purchase: Advanced Enviommental n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Low bidder through General Contractor - this will be a deduction on a change order for Prairie Construction and Advanced Enviornmental will work directly through us and not through the General Contractor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax n Sewer ❑ Sanitation FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe ully s fitted, ur pt. Head or Designee) (Project Code) $ 57 6-Z s2 }Lei; 7 Date (Signature Finance Dept. Review) Date . K:\shared goodieslforms\Pre-Auth River Loop Expo Antennas.xls (Mar 2010) so Proposal Proposal Submitted To: City of Waterloo Attn: Craig Clark 715 Mulberry Street Waterloo, IA 50703 Project & Address: Asbestos removal - City Clerk office area City Hall - Ceiling texture 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4319 Date: 06/11/2012 Fax: (319) 291-4262 ENVIRONMENTAL NESTING AND ABATEMENT INC.r 803 Ricker St. Waterloo, IA 50703 Phone: 319-287-4447 Fax: 319-287-4449 (FAX) We hereby propose to furnish all the materials, equipment and perform all labor for the completion of: removal & disposal of approximately 2000 sq. ft. of ceiling texture from Waterloo City Clerk's office area (open area) and the entry way just outside the City Clerk's office. Office's on the exterior of the area are NOT included. Proposal Includes: (1) daily OSHA required personal & excursion air monitoring. State of Iowa requires a ten (10) working day notification by the contractor prior to commencement of work. Owner's responsibilities:. (1) provide all required utility services (i.e.. Water & Electricity), (2) removal of all movable items from the work area (KW Electric to remove lights), (3) Installation of temporary walls as discussed WE PROPOSE to furnish material and labor, complete in accordance with the above specifications for the sum of: Twenty One Thousand Three Hundred Ninety Dollars ($21,390.00*) Terms: Net 30 Days! All accounts subject to 1.5% monthly charge after 30 days. All work isguaranteed to be as specified. All work to be completed in a workmanske manner according to specified proctices. Any alteration or deviation from the above specifications involving extra costs MI be executed only upon written orders and wp become an extra chage obove the estimate. All agreements contingent upon strikes. accidents or delays beyond our control. Owner to carry fire, tomodo, and other necessary insurance. We cony general I ObIOIV insurance and our workers are fully covered by workers Campensation insurance. NOTE: This proposal may be withdrawn by us if not accepted within 60 days. Respectfully Submitted, ADVANCED ENVIRONMENTAL TESTING AND ABATEMENT, INC. Michael Poe ACCEPTANCE OF PROPOSAL The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment(s) will be made as outlined above. Signature: Name & Title (PRINT): Date: City Clerk Use Only Finance Committee Approval Date /la 102 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,472.36 plus est. shipping costs of $ 48.64 to pay for or purchase This purchase or expenditure is being made because: Outdoor antennas for River Loop Expo Plaza Vendor selected for this purchase: CEC - Communications Engineering Co n Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: CEC did project - installing antennas *provide more range for wireless microphones Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ( I Sewer ❑ Sanitation Bonds nFederal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe tfully submitted, (Project Code) zf' $ 100,000 $ 6-6 /SC, 3- (Sigaaf a Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth River Loop Expo Antennas.xls (Mar 2010) City of Waterloo - River Loop Outdoor Antennas 715 Mulberry Street Waterloo, IA 50703 City of Waterloo - River Loop Outdoor Antennas QUO-21553-62K4 7/3/2012 Submitted To: Joel Shepard 715 Mulberry Street Waterloo, IA 50703 Prepared by: Heather Derby, Sales Executive 405 Boyson Rd Hiawatha, IA 52233 (319) 731-1221 phone 319-364-6970 fax hderby@cecinfo.com www.cecinfo.com Equipment and Materials List Qty Mfg Description OUTDOOR ANTENNAS FOR PORTABLE RACK 1 Shure Antenna Distribution Amplifier, 470-952 MHz 2 Shure 50 UHF Remote Antenna Extension Cable, BNC-BNC, RG8X/U Type 2 Shure In -line Antenna Amplifier, 470-698 MHz 2 Shure 2 UHF Coaxial Antenna Cable, BNC-BNC, RG58C/U Type 2 Shure - 1/2 Wave Omni Antenna, 470-1100 MHz 2 Shure Mounting Flange, Heavy Duty, Black 1 CEC Misc. hardware & conduit SCOPE OF WORK CEC RESPONSIBILITY: ' Provide and install equipment listed above ' Provide and install any hardware/conduit for complete install ' Install remote antennas to exterior of building were protable rack is located OWNER RESPONSIBILITY: ' Provide access to building were portable is located QUO-21553-62K4 Page 2 Proposal Acceptance QUO-21553-62K4 7/3/2012 Proposal Acceptance Project Name: City of Waterloo - River Loop Outdoor Antennas Investment Summary Equipment and Materials $1,641.60 Professional Services $830.76 Freight $48.64 Total Purchase Price (less applicable tax) $2,521.00 Prices are valid for 30 days. A deposit of 40% is required at the time of order. Progress payments for material delivered and labor expended will be invoiced monthly. Invoice terms are NET 30 with approved credit. The deposit will apply to the final bill. Prices do not include sales or use tax unless specifically noted. Standard CEC Terms & Conditions apply. Information contained in this proposal, including part numbers, installation details, pricing information, and engineering drawings shall be considered Proprietary and Confidential, and shall not be duplicated or shared with persons other than the intended recipient(s) referenced above. CUSTOMER ACCEPTANCE Communications Engineering Company Authorized Signature Date Sales Executive Date Printed Name Title Title Bill to Information Customer Internal Information Company Name Customer Project Number Standard Address/P.O. Box Customer Project Name Suite/Mail Stop City State Zip Attention Purchase Order Number Please enter your intemal project name and/or number above and we will include that information on your project invoices. Please sign and return this page to accept the proposal. QUO-21553-62K4 Page 3 City Clerk Use Only Finance Committee �n_ Approval Date 11ai?eW-- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $ up to $10,000. plus est. shipping costs of $ 0.00 to pay for or purchase to pay for entertainment and sound expenses for the Riverloop Amphitheatre grand - opening weekend other inaugural events this summer This purchase or expenditure is being made because: A Community Foundation grant award of $10,000 was received to cover these costs. Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: several bands will be paid, and sound system services for events see list attached of proposed expenses Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) Comm.Foundaiton grant This expenditure is to be coded to the following budget line -item: 010-26-4265-1390 Grants -Project budget 26-GFT. (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respe tfully submitted, $ 10,000.00 $ 10,000.00 ((1Ii' (//r}- 72 l' i F F C, l },LU ,7'tj 7 Y / (Signatu e Dept. H or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Exps-Autrz-RvloopBands 6-2012 (Mar 2010) Giber 10, 2001 AMMIE SCULLY From: Sent: To: Carolynn Sween [csween@cfneia.orgj Thursday, June 14, 2012 3:07 PM CAMMIE SCULLY Subject: Grant Award Notification - Congratulations) DA`� e"IVD\� o Northeast Iowa tr lU3ad a WMrkM:rdv kills 1w June 14, 2012 Waterloo Center for the Arts Cammie Scully 225 Commercial St. Waterloo, IA 50701 Re: Grant Approved June 2012 Board of Directors Meeting Inaugural Eventsfor2iverLoopAmphitheatre Dear Cammie,. Page l of 3 ---AL(A) Pfo j c+ FY a o 1 3 c OAJ nnCo. m vn . FNc9 Gae 4 1 i01 60.0 The Board of Directors of the Community Foundation is pleased to inform you that a grant in the amount of $10000.001aas been awarded to your project (Grant #20121259 — Please refer to grant number in all corespondence). This grant was awarded through the Foundation's discretionary grant process. It was made possible by combining monies from the Foundation's Unrestricted and Field of Interest Funds. You are invited to attend a special award ceremony to recognize our Spring 2012 grant recipients on Wednesday, July 18, at 10:00 am at the Waterloo Center for the Arts (225 Commercial St., Town Hall meeting room). Your grant must be used in accordance with the enclosed Terms of Grant Agreement. Please sign and bring the Agreement to the award ceremony, or mail it back to our administrative office prior to the event if you cannot attend You will receive your grant check at the award ceremony (unless an earlier receipt of the grant funds is necessary, or you are unable to attend the award ceremony- you may contact our administrative office to discuss). Please note: The Terms of Grant must be signed the Chief Officer of the Legal Applicant/Fiscal Sponsor. If you are acting as the Fiscal Sponsor for another project/organization, it is your responsibility to notify them of this award, the award ceremony, and the grant requirements. A requirement of receiving this grant is to submit an online Grant Report on the full expenditure of the grant dollars. You may log back into our online grant system at any time to begin completing that report. The Community Foundation received many requests for funding, and we are pleased, along with our donors, to provide this support for your organization. We wish you continuing success in your efforts. !/n, /I. /S 1 P1 Aber 10, 2001 Page 2 of 3 ith warmest regards, Bradley A. Patterson Carolynn L. Sween President & CEO Program Director BAP/cls Enc. of Northeast Iowa i.i.fiu..a m Mclwae.N:ni., talk Iat 7+se TERMS OF GRANT ACCEPTANCE OF GRANT: The grant to your organization from the Community Foundation of Northeast Iowa is for the explicit charitable purpose(s) described below and is subject to your acceptance of the following terms. Funds provided by the Foundation to governmental entities or non -charitable tax-exempt organizations may not be used for any political campaign, or to support attempts to influence legislation by any governmental body, other than through making available the results of nonpartisan analysis, study and research. Please read this document carefully. GRANTEE: Waterloo Center for the Arts DATE AUTxoRizED: June 12 Brd Amount Authorized: $10000 GRANT # 20121259 - PLEASE REFER TO GRANT NUMBER IN ALL CORRESPONDENCE Grant #20121259 from the Community Foundation - Black Hawk County Community Impact Fund for the following project/purpose: Inaugural Events for RiverLoop Amphitheatre EVALUATION: Most Community Foundation grants require a written report, within 6 months of the date of this contract, explaining the effective use of funds awarded. Refer to the Grant Report Form available on the website www.cfneia.org under "Forms & Applications" for more specific instructions. All grants are made in accordance with current and applicable laws and pursuant to the Internal Revenue Code, as amended, and the regulations issued thereunder. AccouNTING: The grantee organization is responsible for the expenditure of funds and for maintaining adequate supporting records consistent with generally accepted accounting procedures. No benefits or services are being given to the Foundation, the donor(s) or Advisor(s) to the named Fund(s), or their family members as a result of this grant. PUBLIC REPORTING: The grantee shall list the Community Foundation logo with any other funder logos on newsletters, letterhead, etc. The grantee shall send to the Foundation office copies of all publicity regarding the grant, including print media and information materials that are related to the funded project. See the document 'Publicity- Working Together to Tell Our Stories" for more information on the publicity guidelines and wording for publicizing your grant award. Document available on the website www.cfneia.org under "Publications". The Grantee is also asked to send one or more photos of the funded project if possible. REVERSION OF GRANT FUNDS: The grantee will return to the Foundation any unexpended funds at the close of the grant period. Funds also will be promptly returned: a. If the Foundation determines that the grantee has not performed in accordance with the Terms of Grant or met the specific grant conditions of the approved program and its supporting budget. 6/21/2012 Page 1 of 1 PAULETTE HAWKENSON From: CAMMIE SCULLY Sent: Friday, June 22, 2012 12:15 PM To: PAULETTE HAWKENSON Subject 4 Costs for Inaugural Events From: MELISSA MCKEAN Sent: Friday, June 22, 2012 12:08 PM To: PAULETTE HAWKENSON; CAMMIE SCULLY Cc: KENT SHANKLE Subject: List of Bands and Costs Kent, Can you verify that these numbers are correct? Thanks, Melissa Friday Kingdom Regiment $100 Saturday f' _� Kingdom Regiment $100 _ �,;%: Checker & the_ Bh �$300 1� /_ Di-a-F-ofJuggling Bill Shepherd $600 ✓ Brazilian 2Wins $500 ` ' Blue Suede Cruze (Dave Harms9.50 v Orquesta Alto Maiz $1,500 - fA _ Sun�dayy Waterloo Cedar Falls Symphsmy_$500 Mr. Nick, Balloon Artist $300 Comfort Kings String Band $100 Milk and Honey $500 ./ SoundGuy: 16th Avenue Music $2,000 Saturday and Sunday Grand Opening Only July�[[ -Kevin__Burt $1,200-(I-nclude_s Sound] ---- (Susan Hollen $300 to play for the dinner -J 1,500 for RiverLoop Rhythms band Total: $10,000 6/22/2012 Page 1 of 1 PAULETTE HAWKENSON From: CAMMIE SCULLY Sent: Thursday, June 28, 2012 10:12 AM To: CAMMIE SCULLY Cc: PAULETTE HAWKENSON Subject: Comm Fd. response to using funds for all summer programs From: Carolynn Sween [mailto:csween@cfneia.org] Sent: Friday, June 22, 2012 4:49 PM To: CAMMIE SCULLY Subject: Re: Shouldn't be a problem, CAMMIE. Carolynn L. Sween Program Director On Jun 22, 2012, at 12:13 PM, "CAMMIE SCULLY" <CAMMIE.SCULLY@WATERLOO- IA.ORG> wrote: Hi Carolynn, Is there flexibility with the $10,000 grant for opening events for the Amphitheatre? I assume we could pay for not only bands and sound for opening and stem and stein but other inaugural events as well this summer? we really have need to have band funding for the RiverLoop Rhythms as well. We would still expend funds this summer and for bands and sound. Thanks for the clarification. Cammie 6/28/2012 PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION C-b r!r// PAGE TWO �''I ,1 {, C� Idaa City Clerk Use Only OI ' Finance Committee \o J'.) i) Z Approval Date Project Name (from page one) INAUGURAL EVENTS FOR RIVERLOOP AMPHITHEATRE Department No. project will be budgeted under 26 Activity No. project will be budgeted under 2465 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local Fund: (Each column should only include amounts by fund) Fund: Fund: Fund: 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 10,000.00 3750 Sale of Bonds EXPENDITURES: Total 10,000.00 TOTALS $ 10,000.00 $ $ $ $ 10,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 10,000.00 TOTALS $ 10,000.00 $ Y (Signature Dept. Head) 10,000.00 $ $ 10,000.00 Date (Signature Finance Dept. Review) Date K:\shared goodies1forms\FY2013-Projbudg-CFnd-Amoh-ooenina\PA e m _. ... City Clerk Use Only Finance Committee/ Approval Date 1 (I /2s12 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 15,594.84 plus est. shipping costs of $ 200.00 to pay for or purchase Four CAD computer workstations This purchase or expenditure is being made because: Current computers won't run new road design softaware purchased this spring. Vendor selected for this purchase: Dell x Bids or written quotes were taken on this purchase, as follows: Dell 4@$3, 898.71=$15, 594.84 Polywell 4@$4,292.00=$17,168.00 HP 4@$4,261.32=$17,045.28 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federauother grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-07-7830-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 45,000.00 $ 45,000.00 AA ��Cs - l�"�1 �/?s%l2 •iCc nature a t. Head or Designee) Date Si nature Finance Dept. Review) P 9 ) (Signature Date K:\shared goodies \forms\Workstation 2012 Pre-Authorization.xls (Mar 2010) Che Dell, Online Store: Build Your System http://premierconfigure.us.dell.com/dellstore/print summary_details_... 500GB, 7200 RPM 3.5" SATA 6Gb/s Hard Drive 40 Dell recommends Windows® 7. Print Summary Dell Precision T5600 - New! Price $4,736.56 L?.Preliminary Ship Date: 7/13/2012 My Selections All Options • Dell Precision T5600 - New! 6/19/2012 9:38:46 AM Central Standard Date Time Catalog Number 84 Retail rc957161 Catalog Number / Description Product Code Qty SKU Id Processor. Four Core XEON (E5-2643, 3.3GHz, 10M, 6.4 E52643 1 [317-8748] 2 GT/s) Operating System: [330-6228] Genuine Windows® 7 Professional,SP1, No W7PN61 E 1 [421-5335] 11 Media, 64-bit, English [421-5607] Dell Precision T5600: T56008 1 [225-2093] 1 Dell Precision T5600, 825W [331-4118] Power Supplies: 825PS 1 [331-4123] 20 825W Power Supply, 85% Efficiency [342-2635] [421-6519] Energy Efficiency Option: NOESTAR 1 [330-3201] 25 No Energy Star Memory: 16GB, DDR3 RDMM Memory, 1600MHz, ECC (4 16G3E64 1 [317-8322] 3 x4GB DMMs) Graphics: 2GB NVIDIA® Quadro® 4000, DUAL MON, 2DP & NVQ4000 1 [320-3292] 6 1DVI Multi Select Video Adapters: DVI 1 [331-1545] 389 Display Port to DVI Video Adapter Converter Hard Drive Configuration: CISATA 1 [331-4927] 9 C1 SATA 3.5 Inch, 1-2 Hard Drives Hard Drive RAID: NORAID 1 [331-4816] 28 No RAID Intel ChipsetController HDDCTLA 1 [331-7597] 24 ktegrated Intel chipset controller Boot Hard Drive: 500S3 1 [342-3436] 8 1 of 2 6/19/2012 9:42 AM The Dell Online Store: Build Your System http://premierconfigse.us.delI.com/dellstore/print summary details_.. DVD and Read -Write Devices: [318-1326] 8X DVD+/ RW SATA DVRW8N 1 [31-1326] 16 [318-22311 System Recovery: Recovery Media for Genuine Windows®7 M7P61M 1 [421-5682] 47 Professional,SP1,64bit,Multiple Language Systems Management NOVPRO 1 [331-4127] 26 No Out -of -Band Systems Management PERC Controller. PERC H310 SATA/SAS Controller for Dell PERC310 1 [342-5067] 15 Precision Monitor NMN 1 [320-3316] 5 No Monitor Multi select Monitors: DELL UltraSharp '" U2312H 23 Inch Monitor with U2312H 1 [320-2731] 496 Adj Stand, Widescreen, VGA/ DVI/ DP Productivity Software: NOPSW 1 [421-3872] 22 No Productivity Software Keyboard: USBEE 1 [331-1965] 4 Dell USB Entry Business Keyboard, English Mouse: USBOP 1 [330-9458] 12 Dell MS111 USB Optical Mouse Documentation: DOCEF 1 [330-3157] 21 Documentation English and French [331-2477] Resource DVD: NODVD 1 [330-4024] 27 No Resource DVD Ship Packaging Options: SHIP 1 [331-4905] 40 Shipping Material for System Quick Reference Guide: REFE 1 [331-4094] 39 Quick Reference Guide, English Hardware Support Services: [934-7677] 3 Year Basic Hardware Service with 3 Year NBD U3OS 1 [938-4048] 29 Limited Onsite Service After Remote Diagnosis [994-8560] [994-8560] Print 40 EMR [ Educational Technology I Computer Forensics I Interactive Whiteboard I PACS I LMS I Healthcare IT Telework Laptops I Desktops I Business Laptops I Business Desktops I Workstations I Servers I Storage I Services Monitors I Printers I LCD TVs I Electronics [ Top Searches © 2012 Dell I About Dell I Legal & Regulatory Compliance 1 Privacy Statement I Regulatory Compliance [ Site Terms of Use I Terms & Conditions I Unresolved Issues I Dell Recycling I Contact I Video Sitemap [ Site Map [ Feedback snFG02 oft 6/19/2012 9:42 AM -IP Public Sector Online Store http://gem.compaq.com/gemstore/configuration.asp?page=configure&P... *Product overview Public Sector home> Workstations > HP Z600 Series Workstation > Configurable - HP Z620 Workstation > LJ450AV -Configurable- HP Z620 MicrosoftWindows® Workstation Workstations LJ450AV -Configurable- HP Z620 Microsoft® Windows® Workstation System price: $4,261.32 From: $1,409.70 » Business lease cost /month$13,231.40 » Shipping and tax details Current selection: IA - STATE OF IOWA (WSCANASPO) System price: on: $4,261.32 Fro= $1,409.70 PCI = 1 Maximum Number of Group PCIE = 5 Maximum Number of Group SATA = 6 Maximum number of Group ter of SATAOPT = 2 HP Z620 Microsoft® Windows® Workstation Operating systems W ndows® 7 Professional 64 [LJ454AV#ABA] Additional operating system Red Hat Enterprise Linux Desktop (1yr Paper License) OS [ QG160AV] [Add $115.50] Chassis configuration HP Z620 800W 90% Effident Chassis Country kit HP Z620 Country Kit Processor Intel Xeon E5-1600 series processors do not support a second processor to be added to the system. Dual processor support is only supported with Intel Xeon E5-2600 series processors he! Xeon E5-1620 3.60Ghz 10MB 1600 4C CPU [A2A01AV) 2nd processor No Item Selected Graphics » Help me choose graphics NVIDIA Ouadro 4000 2.0GB Graphics [OF974AV] 2nd video/graphics card First graphics must be selected No Item Selected 3rd video/graphics card No Item Selected 4th video/graphics card No hem Selected Memory 16GB DDR3-1600 (8r2GB) 2CPU RAM (Supported only eth Dual Processor) [00065AV] 1st hard drive » Help me choose a hard drive For SAS HDD, Must order SAS controller 500GB 7200 RPM SATA 1st Hard Drive [QG001AV] 2nd hard drive For all SATA HDDs HDD1 must be SATA or SSD SATA 500GB 7200 RPM SATA 2nd Hard Drive [00011AVJ 3rd hard drive No hem Selected 4th hard drive 1 of 3 6/22/2012 8:55 AM -3P Public Sector Online Store http://gemcompaq.com/gemstore/configliration.asp?page=configure&P... 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Software (not factory installed) No Item Selected » Product overview a retum to original page Privacy statement System price: $4,261.32 From: $1,409.70 a Business lease cost /month$13,231.40 a Shipping and tax details Limited warranty statement Usino this site means you accept its terms 4> 2012 Hewlett-Packard Development Corrpany, L.P. Feedback to Government and Education 3 of 3 6/22/2012 8:55 AM polywell http://www.polywell.com/configurator/resetindex.asp?target viewcart Poell Computers American made Computers° Your Current Configuration The price shown below is for your reference only. Actual pnce may vary. Model # Description Quantity Price(US$) Total Price X7900i 1 1 Motherboard:Poly X7900i 2011pin Core 7 ATX MB 3PCIe 3.0 x16; Processor:Intel i7-3820 3.6/3.8GHz 4C/8T 10M CPU 130W; Memory: 4x 2400MHz DDR3 4GB Unbuffered Memory; Case:TS404 8-bay ATX Tower Case (Antec Solo) SilverBk; PowerSupply:700W 80+ Power Supply 2rails,135mm Fan,ActivePFC; HardDrive0:512G Raw/480G Capacity SAS-6Gb/s 3.5' SSD (MLC); HardDrivel: 2x WD 450GB 10000 RPM SATA-6Gb/s VelociRaptor H; HD mSATA:********* N 0 N E***************• HD SSD 2.5:********* N 0 N E***************; Disk Controller:On-board SATA RAID-0,1,0+1,5 Controller; Drive Kit: 1x3.5_swf34_ Trayless SAS/SATA Hot -Swap HD Cage (Black; 1/O Device:All In One Intemal Card Reader 3.5_swf34_; Keyboard:Logitech Wireless MK260 Keyboard w/Mouse; Audio Sound:On-board 7.1 3D Audio Sound; Blu-ray/CDRW:********* N 0 N E***************; DVDRW/CD/DVD:24X LightScribe DVD+/-RW SATA Dual Layer; Speaker:********* N 0 N E***************; Graphics: Nvidia Quadro 4000 2.OGB GDDR5 256Cores Graphics; HD DOM:********* N 0 N E***************; I/0,Tuner********* N 0 N E***************; Monitor:23_swf34_ Wide LED 1920x1080 w/DVI/VGA & Speaker; Modem:********* N 0 N E***************• Networking:On-Board Dual Gigabit/100/1000T Ethernet; 0/S:Windows 7 Professional64B1t DVD; Optional Software:********* N 0 N E***************; 4292.00 4292.00 Optional Support.System Assembly & Packaging forTX615 (HAF932) us$ 4292.00 Please choose from the following: 1. Submit this to start the order process / have Polywell contact you to further discuss the system. 2. Send this quote to yourself for now. [Go Back and change the configuration] [Start Over] of 1 6/22/2012 9:04 AM City Clerk Use Only Finance Committee Approval Date 1 /? O City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,700.00 plus est. shipping costs of $ to pay for or purchase Amusement park tickets sold June through August 2012. Will be paid beginning July 2011. This purchase or expenditure is being made because: Tickets are purchased through Iowa Park and Recreation Association at a discounted rate. We pay Adventureland and IPRA for only the tickets that are sold. Vendor selected for this purchase: nBids or written quotes were taken on this purchase, as follows: Ti Bids or quotes were not taken on this purchase because: This program is offered to members of the IPRA. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Ej Sanitation Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1553 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, r /.� ( Y2 .i`t ., 1/1/, °/,) 7 .2,4 - (Signature Deps�ad or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 15,000.00 kr- $ 15,000.00 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date % I'n [ 1201 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 17,115.18 plus est. shipping costs of $ to pay for or purchase 15 - Street Light Poles including hardware This purchase or expenditure is being made because: Replace street light poles in the downtown area. Vendor selected for this purchase: Crescent Electric Supply Company ❑X Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA Van Meter, Inc. Cedar Rapids, IA Electrical Engineering & Equipment Co. Windsor Heights, IA $17,115.18 $17,625.00 $18,000.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ri Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7105-2129 & 412-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ 15,000.00 & 20,000.00 $ 11,891.98 & 20,000.00 [5igriature Dept. H d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodieslforrns\2012-July-Expenditure Pre -Authorization -Black Light Poles-Crescent.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11C / 3t 12- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,605.00 plus est. shipping costs of $ to pay for or purchase ArcGIS Desktop Version 10.1 Software This purchase or expenditure is being made because: GIS software to track changes and inventory for sign software, signals, opticom system anc interconnect Vendor selected for this purchase: Environmental Systems Research Institute, Inc. OX Bids or written quotes were taken on this purchase, as follows: ESRI Redlands, California $1,605.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund n Road Use Tax ❑ Sewer n Sanitation ❑X Bonds n FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7120-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 15,000.00Z $ 15,000.00 ignature Dept. Hdad or Designee) ' /Date (Ignature Finance Dept. Review) Date K:lshared goodiesVorms\2012-July-Expenditure Pre-Authorization-GIS Software-ESRI.xIs (Mar 2010) City Clerk Use Only Finance Committee /► pproval Date 1' � p 119-4 "' City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 4.550.00 GE motor plus ext. shipping cost of $ 200.00 to pay for or purchase This purchase or expenditure is being made because: to rebuild 50hp GE motor for a vertical pump at the WCFN lift station Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Motor Winding is the company that rebuilds are vertical pump motors Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: Sanitation: Bonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) $ 200,000.00 ` in which budgeted amount is and the current available balance is Respectfully sub)nitted, $ 200, 000.00 c/ inature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Motor Winding, Inc 1819 Falls Ave. Waterloo, IA 50701 ph:319.232.0662 ax:319.236.6588 NAME/ADDRESS City of Waterloo Waste Mangement Services 3505 Easton Ave. Waterloo, Iowa 50702 Quote DATE Quote NO. (/15/2012 110210 Note P.O. NO. TERMS Due on receipt ITEM DESCRIPTION TOTAL REWIND FREIGHT To Rebuild 50 H.P. Vertical Hollow Shaft Pump Motor -- General Electric -- Model 5K6257XM52I D 875 RPM — 460 Volt -- 72 Amp. l.) Rewind 2.) New Bearings 3.) New Oil level Sight Window ( Special Order Item) 4.) Repair Upper Ratchet/Bearing Hub ( Remove Broken Bolts & Make True All Surfaces) 5.) New Retaining Nut & Locking Ring 6.) New Anti -Reversing Ratchet Pins (Qty:6), ( Special Order Item), ( Installed Into Supplied Head) 7.) Rebuild Lower End Of Motor Housing ( Missing assembly Bolts Allowed Housing To Move And Wear Housing), ( Redo All Mounting Bolt Holes ) Frieght on Special Order Items 4,550.00T 200.00 Signature Sales Tax (0.00) $0.00 TOTAL $4,750.00 City Clerk Use Only Finance Committee �� Approval Date % City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 20,177.26 plus ext. shipping cost of $ 400.00 to pay for or purchase pump and motor repair This purchase or expenditure is being made because: Pump and motor failed need to be rebuilt nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump and Control is the repair rep for flygt pumps Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: nSewer: nSanitation: Bonds: nFederaVother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully subrftitted, (Project Code) $ 200,000.00 $ 206-99A -90- 7-l Z 7-3-a6/ (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date pW O O crk 1 s 4.4 4744 0 8 -13 a I ainik 8 E �yy 1 col City -Clerk Use Only--- Finance Committee q n ,. ftspproval Date 1 J t b.a. (2 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 2,835.10 plus ext. shipping cost of $ 0.00 Repair of water service line Departmant to expend to pay for or purchase This purchase or expenditure is being made because: On May 7 the wastewater plants 12 inch water service line broke we called water works for emercency repair nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Water dept. repairs our service Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: nSanitation: nBonds: Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1565 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Resp ctfully su mitted, 7-i2 (Si nature pt. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ $ 4; 579T9?4 `I GYv Invoice Page: i WATERLOO WATER WORKS 325 SYCAMORE ST PO BOX 27 WATERLOO, IA 50704-0027 (319) 232-6280 CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 Ref: FOR SHEFFIELD/E RIDGEWAY Invoice Number: 0063667-1N Invoice Date: 6/18/2012 Customer Number: CIfYCLE Terms: Net 30 Days Billing Code Description JOBFOL R COMPANY - INVOICE #3687 JOBFOL PIPE JOBFOL MATERIALS JOBFOL LABOR JOB FOLDER #6383 WATERLOO WATER WORKS AND R COMPANY DUG DOWN TO FIND A 5' SPLIT ON BOTTOM OF THEIR 12" MAIN, WATERLOO WATER WORKS AND R COMPANY CUT OUT 8' OF MAIN AND SLEEVED IT TOGETHER USNG 2 - 12" - 442 SLEEVES. THIS IS A BILL FOR THE REPAIR DONE TO THE 12" MAIN BREAK. Acct # 476-00-0000 476-00-0000 476-00-0000 476-00-0000 PLEASE PAY FROM THIS INVOICE. PAST DUE INVOICES WILL ACCRUE A 1.5% FINANCE CHARGE AFTER 30 DAYS. Quantity Price Amount 1.000 1,000.000 1,000.00 1.000 178.760 178.76 1.000 686.720 686.72 1.000 969.620 969.62 Net Invoice: Sales Tax: Invoice Total: 2,835.10 0.00 2,835.10 JOB NO. 6383 LOCATION: SHEFFIELD/E RIDGEWAY DATE: 5/7/2012 NATURE OF WORK: 12" MAIN BREAK PIPE SIZE TYPE FEET BID/INVENTORY PRICE TOTAL COST 12" PIPE 8 22.35 178.76 0.00 0.00 $ 178.76 BID/INVENTORY TOTAL COST 2 12" - 442 BLUE SLEEVE 269.73 539.47 1 26" TOP SECTION VALVE BOX 26.60 26.60 4 30" CENTER SECTION VALVE BOX 22.67 90.66 1 BASE 23.98 23.98 1 LID 6.01 6.01 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $ 686.72 MISC. OTHER CHARGES BID/INVENTORY PRICE TOTAL COST 1 ROD FRICKSON - INV #3687 1000.00 1000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $ 1.000.00 EMPLOYEE 5/7 HOURS 8 Hr 8 Hr 8 Hr 8 Hr $ 27.64 24.49 24.49 COST S. KERNS 8 221.12 195.92 K. SHUMAKER 8 J. MANNING 8 195.92 M. WEDEMEIER 8 19.59 156.72 M. GUSTAFSON 8 8 Hr 19.59 156.72 S. KERNS (OT) 2.50 2.50 Hr 41.46 103.65 K. SHUMAKER (OT) 1.50 1.50 Hr 36.74 55.11 R. ROBESON (OT) 3 3 Hr 36.74 110.22 S. FISHER (OT) 3.75 3.75 Hr 29.39 110.21 J. MANNING (OT) 1.50 1.50 Hr 36.74 55.11 M. WEDEMEIER (OT) 8.25 8.25 Hr 29.39 242.47 M. GUSTAFSON (OT) 1.50 1.50 Hr 29.39 44.09 T. LARSON (OT) 6 6 Hr 41.46 248.76 0 0.00 0.00 0.00 $ 1,896.02 EQUIPMENT 5/7 MILES/HOURS COST UNIT #12 15 15 Mi 1.0535 15.80 UNIT #8 15 15 Mi 0.5991 8.99 DUMP TRUCK #33 25 25 Mi 1.9017 47.54 DUMP TRUCK #34 25 25 Mi 1.5577 38.94 JD BACKHOE #20 4 4 Hr 82.9816 331.93 0 0.00 0.00 0.00 $ 443.20 DIRECT LABOR OVERHEAD: FEDERAL SOCIAL SECURITY WORKMAN'S COMPENSATION INS GENERAL LIABILITY INS EMPLOYEE INS BENEFITS IPERS EQUIVALENT VAC., HOLIDAY & CASUAL DAY TOTAL 7.65 4.19 1.75 31.19 15.56 9.04 69.38 TOTAL PIPE TOTAL FITTINGS TOTAL MISCELLANEOUS $ 1,000.00 TOTAL EQUIPMENT $ 443.20 PAYROLL CHARGES $ 1,896.02 DIRECT LABOR OVERHEAD $ 1,315.46 $ 178.76 $ 686.72 SUBTOTAL $ 5.520.15 15% GENERAL OVERHEAD $ 828.02 TOTAL JOB COST $ 6,348.17 TOTAL FEET COST PER FOOT SIDE TAP FEE C:OMPI FTFII RY• P o rnniNC)R Page 1of1 RITA BOLLANS From: RITA BOLLANS on behalf of LARRY SMITH Sent: Tuesday, June 19, 2012 1:25 PM To: RITA BOLLANS Subject: FW: WVVTP service line break Attachments: WVVTP water service line.pdf; WVVTP service line repair tabulation of costs.pdf; WWTP service line repair hard cost invoice.pdf From: DENNIS CLARK Sent: Tuesday, June 19, 2012 10:53 AM To: LARRY SMITH Cc: RICK WILBERDING Subject: WWTP service line break Hi Larry, Shortly after midnight on May 7, 2012, the 12-inch water service line to the WWTP broke adjacent to East Ridgeway Avenue. The service line, from the main to the Plant, is owned and maintained by the City of Waterloo, similar to the service lines to all other City facilities. The Water Works responded to the break, and proceeded to make repairs to keep the Plant in operation. Our normal invoicing indicates total repair costs of $6,348.17, including our normal 15 percent for general overhead. The above amount include hard costs, above our normal operational costs, of $2,835.10. These hard costs include material, contractor assistance (Rod Frickson excavator), and overtime. These hard costs do not include straight time wages, Water Works equipment charges, or 15 percent general overhead. Attached is a general plan of the area, showing the service line. Also attached is a spreadsheet itemizing the total project costs, and a separate invoice showing the hard costs of $2,835.10. I am suggesting that Waste Management pay the hard costs of $2,835.10 to repair the service line. The Water Works will absorb all other costs associated with repair of the service line to the WVVTP. Please review and let me know if you feel that the charges are appropriate. If you agree, please use the attached invoice for payment. Thanks, Dennis Clark Dennis D. Clark, P. E. General Manager Waterloo Water Works 325 Sycamore Street- P.O. Box 27 Waterloo, IA 50704 Phone: (319) 232-6280 Fax: (319)232-1962 dennis.clark@waterloo-ia.org 6/19/2012 fi�u�tiu City Clerk Use Only Finance Committee /� Approval Date / I °l'2-.01 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 2,700.00 plus ext. shipping cost of $ 490.00 Carbon for oder control Departmant to expend to pay for or purchase This purchase or expenditure is being made because: Carbon needs to be replaced in the oder ccontrol system at Park Rd. lift station nBids or written quotes were taken on this purchase, as follows n Bids or quotes were not taken on this purchase because: Carbtrol is the company we purchased the system from and where we purchase carbon Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: nother(specify): This expenditure is to be coded to the following budget line -item: 520/14/5900/1 3 173 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully subnpitted, (Project Code) $ 10,000 O0 43/00C $ 10,0004X) z3/UQG) 721-447,6-7 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 7 Z-f2- 7-' 0/;- CARBTROL® Mr. Keith Kearns City of Waterloo, Iowa CORPORATION June 27, 2012 RE:: Replacement CarbtrolTypeCAT2 carbon OUOTATION #012-238 UNIT EXT ITEM QTY DESCRIPTION PRICE PRICE 1 1 1000 lb sack CarbtrolTypeCAT2 carbon $2.70/lb $2700. Ships in 3-5 days from order receipt 2 1 Freight and Handling to 50702 3 day service $ 490. PAYMENT TERMS: Net 30 Days FOB: Bridgeport, CT; Freight and Handling Prepaid & Added. SHIPMENT: Shipping dates are based on current backlog and subject to confirmation at time of order. TERMS AND CONDITIONS: Per attached Carbtrol "Terms and Conditions" dated 9/5/08. SALESPERSON: Thomas T. Long QUOTATION VALID FOR THIRTY (30) DAYS. ESCALATION: Prices are valid for 30 days. If Order is not received within 30 days, prices may be adjusted and tied to generally accepted published indices. rl PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name e INAUGURAL EVENTS FOR RIVERLOOP AMPHITHEATRE C.FIJ City Contract No. (vivid Ivo: w/;/ s'/ Project Manager Project Budget Total CAMMIE SCULLY $ 10,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name COMMUNITY FOUNDATION GRANT AWARD % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑X ❑ Yes No SEE ATTACHED GRANT APPLICATION, AND AWARD LETTER FROM COMMUNITY FOUNDATION. AWARD WILL SUPPORT COSTS FOR TWO WEEKEND EVENTS OF THE RIVERLOOP AMPHITHEATRE FOR THE BANDS/ENTERTAINMENT AND SOUND COSTS FOR THE GRAND OPENING WEEKEND EVENT AND FOR THE STEM/STEIN EVENT ON JULY 14. Page 2 must be attached and signed. K:\shared goodies\forms\FY2013-Projbudg-CFnd-Amph-opening\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee/ Approval Date I(1194 ' 9' Project Name (from page one) INAUGURAL EVENTS FOR RIVERLOOP AMPHITHEATRE Department No. project will be budgeted under 26 Activity No. project will be budgeted under 22$813 4.1; (.47s REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 6) /0 Fund: Fund: Fund: 10,000.00 Total 10,000.00 TOTALS $ 10,000.00 $ $ $ $ 10,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services (Signature Dept. 10,000.00 10,000.00 TOTALS $ 10,000.00 $ - $ $ - $ 10,000.00 ItA•11) y ! 'I.JLte-IZ Y) ?ilcld Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\FY2013-Projbudg-CFnd-Amph-opening\Page 2 (Donat or NON-constr) (Mar 2010)