The URL can be used to link to this page

Home My WebLink About06/25/2012AMENDED FINANCE COMMITTEE June 25, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 18, 2012. NEW BUSINESS 1. Approval of request to seek bids for Public Works Uniforms —Submitted by Sandie Greco, Traffic Operations Superintendent. 2. ADDED ADDED ADDED ADDED Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/fl Expenditure Building/Maintenance $6,000.00 Unlimited contractor accounts package for Blue Prince software system Clerk/Finance $3,842.88 Pay for 1st year of a five-year lease on an IM480 Hasler Postage machine Engineering $16,373.80 Repair of sewer line on Mulberry Street Fire $4,753.08 + $35.00 Backordered gloves and hazmat suits Fire $12,358.76 + $300.00 Swivel device on Quint 308 Human Rights $2,700.00 Radio advertising for fair housing Leisure Services $9,000.00 Signage for the entrance at Riverfront Stadium Leisure Services $4,000.00 Painting and staining six (6) dugouts and columns at Riverfront Sports Complex and at Tibbitts Leisure Services $25,000.00 Tuck pointing and water sealing for Young Arena Leisure Services $15,000.00 Electrical needs for Sullivan Park Shelter, labor and materials Leisure Services $25,000.00 Electrical needs for new shelter and accent lighting at Cedar River Exchange Park Leisure Services $25,000.00 Electrical needs for East and West field lighting at Riverfront Sports Park, labor and material Traffic $1,908.65 Traffic signs ADJOURNMENT Suzy Schares City Clerk FINANCE COMMI I I EE June 18, 2012 5:00 p.m. Council Chambers Members present: Cole, Greenwood. Absent: Schmitt, Hart. Moved by Greenwood, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Greenwood, seconded by Cole that the Minutes of June 11, 2012, as proposed, be approved. Ayes: Two. Motion carried. Moved by Greenwood, seconded by Cole that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Amanda Kunce, Leisure Services Intern Blue Zones Institute Des Moines, Iowa June 25- 26, 2012 $155.00 Officer Copp Basic SRO Certification Class Lyons, Illinois July 29- August 3, 2012 $1,473.00 Brian Rath, Treatment Operator Supervisor Annual Bob Black Wastewater Conference Cedar Rapids, Iowa July 30, 2012 $135.00 Pat Treloar, Chief of Fire Services Multi Alarm Incidents Emmitsburg, Maryland July 20-28, 2012 $133.82 Steve Jordan, Fire Marshal R222-Principals of Fire Protection: Structures and Systems Emmitsburg, Maryland September 22-October 6 2012 $240.48 Aric Schroeder, City Planner Blue Zones Institute Des Moines, Iowa June 25- 26, 2012 $205.00 Carl Reninger, Fire Lieutenant Communications for Emergency Services Success Emmitsburg, Maryland July 8-20, 2012 $234.48 Forestry Crew ACRT Inc. Line Clearance Manual and certification tests Waterloo, Iowa N/A $467.68 Ayes: Two. Motion carried. Moved by Greenwood, seconded by Cole that Recommendation to award bid to Dick Witham Ford for the purchase of one (1) 2012 Cargo Van for the Center of the Arts —Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Greenwood, seconded by Cole that Recommendation to award bid to Ed Stivers Ford for the purchase of one (1) 2013 Ford Explorer for the Fire Department —Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Greenwood, seconded by Cole that Recommendation to award bid to Bill Colwell Ford for the purchase of one (1) 2013 Ford Interceptor Utility for the Police Department — Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Finance Committee June 18, 2012 Page 2 Moved by Cole, seconded by Greenwood that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $2,800.00 Cleaning the carpets in the terminal Airport $4,830.00 Modify existing maintenance shop door for new Snow Removal Equipment Airport $22,434.00 Paint Runway 6/24 markings in accordance with FAA requirements Building/Maintenance $5,000.00 Pool chemicals for Gates & Byrnes pools Building/Maintenance $1,000.00 Fire sprinkler system review; fire alarm review for Allen College addition Clerk/Finance $1,520.96 per year Five-year lease on an IM480 Hasler Postage Machine Community Development $6,000.00 8 hour lead abatement refresher course and 4 hour lead safe renovator class Fire $3,500.00 Physicals for new recruits Leisure Services $1,600.00 Trophies and medals for participants in youth baseball and softball programs Leisure Services $25,000.00 Labor and material to repair damage to equipment at skate park at Cedar River Exchange Park Leisure Services $7,700.00 Approximately 150 tons of USGA #2 top dressing sand for golf courses Leisure Services $1,042.40 + $295.00 4 pieces of tempered glass shielding for Young Arena Leisure Services $1,105.00 + $100.00 Theater pop popcorn machine Leisure Services $6,000.00 Labor and materials to repair trip hazards and settling of pavers at Riverloop Expo Plaza MIS $1,045.00 Telephone voicemail system emergency repairs Waste Management Services $4,664.30 + $75.00 Kenwood trunking radios and installation Paul Huting, Leisure Services Director, reported that there has been ongoing vandalism and wear and tear repairs on the skate park. Blue Zone Project Brad Hagen, Airport Director, was asked to provide drawings to Mr. Getty of the markings necessary at the airport. Ayes: Two. Motion carried. Moved by Cole, seconded by Greenwood that Bills Payment, as contained in Accounts Payable Invoice Report, dated June 18, 2012, pp. 1-39, in the amount of $2,384,705.62, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Greenwood that the meeting be adjoumed at 5:07 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk CITY OF WA I'ERLOO Committee Communication Finance Committee Meeting: June 25, 2012 Prepared: June 19, 2012 Dept. Head Signature: Sandie Greco # of Attachments: SUBJECT: Permission to seek bids for Public Works Uniforms Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Summary Statement: Annual purchase of uniforms as per contract for Municipal Employees Union Local No. 353 Expenditure Required Source of Funds: Sewer, Sanitation, Road Use Tax and General Fund Policy Issue Alternative Background Information: As per contract each employee receives three sets of uniforms annually. This year we are combining all departments under Public Works to seek bids. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee I Approval Date Uili71.-)k7 l2 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Insp. Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase Unlimited contractor accounts package for Blue Prince software system. This purchase or expenditure is being made because: provides free access for contractors, etc. to our permitting system for them to apply for permits, request inspections and check inspections. Vendor selected for this purchase: Builderadius Inc. Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Blue Prince is our permitting system. July 1, 2012 to June 30, 2013 annual contractor accounts package Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer pi Sanitation Bonds I I Federai/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe1tfully bmitted, &/e (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ %DU 4/- f K:lshared goodies\forms\Pre-auth FY13 BluePrince contractor package.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 3,842.88 - 1st yr. plus est. shipping costs of $ 0.00 to pay for or purchase a five-year lease on an IM480 Hasler Postage Machine This purchase or expenditure is being made because: The current postage machine's five-year lease will expire the end of June. The 1st year's lease amount is $3,842.88, with the remaining 4 years at a cost of $4,562.88 annually. Vendor selected for this purchase: Copy Systems Inc. E Bids or written quotes were taken on this purchase, as follows: Copy Systems Inc. - $3,842.88 - 1st year, $4,562.88 annuallly the remaining 4 years Pitney Bowes - $6,768.00 annually for 5 years n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation nBonds ElFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1343 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 23,100.00 and the current available balance is Res•ectfully submitted, Date (Signature Finance -Dept. Review) Date (Signatu e Dept. Head or Designee) $ 23,100.00 K:\shared goodies\fonns\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee n Approval Date LP I ii4vU I9- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 16,373.80 plus est. shipping costs of $ 0.00 to pay for or purchase Repair of sewer line on Mulberry Street This purchase or expenditure is being made because: No manhole in the 400 blk of Mulberry Street to clean the sanitary sewer Vendor selected for this purchase: Peterson Contractors ❑X Bids or written quotes were taken on this purchase, as follows: Peterson Contractors Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑X Sewer El FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-2163 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 762,500.00 V $ 137,276.44 Igrdure ept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee. Approval Date (-0 (4 c City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 4,753.08 plus est. shipping costs of $ 35.00 to pay for or purchase Backordered gloves and hazmat suits. This purchase or expenditure is being made because: to replace equipment used in the Grundy County Hazmat Incident. Vendor selected for this purchase: Continental Safety Equipment, Inc. ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is specialized equipment used by our HazMat Team. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation I x I Bonds FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1598- HazMat Expense (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is RespeFtfully $ 10,000.00 !(,b 6 = 1,6<- 0 $-27775" (Signature Dept". Head or Designee)— Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-AuthorizationHazMat Boots.xls (Mar 2010) Continental Safety Equipment, Inc. 2935 Waters Road Suite 140 Eagan, MN 55121-2296 (800) 844-7003 - Fax:(651) 454-3217 www.csesafety.com Invoice Date Invoice # 6/7/2012 423888 Bill To Ship To City of Waterloo 1925 Newell Street Waterloo, IA 50703 P.O. No. Terms Territory Ship Date Ship Via VERBAL JOSH H. Net 30 IOWA 6/7/2012 UPS Item Description Ordered Invoiced Backordered U/M Price Total *B-131R-11 *99014 *SLI28TWH XL *TK555-XL *TK555-2XL FREIGHT BUTYL GLOVES SJZF 11 GLOVE RING ASSEMBLEY LEVEL B SUIT, 6 PER CASE LEVEL A TYCHEM SUIT, REAR ENTRY, WIDE SHIELD, BUTYL GLOVES LEVEL A TYCHEM SUIT, REAR ENTRY WIDE SHIELD, BUTYL GLOVES FREIGHT ORDERED BY JOSH HELLER 319-291-4275 LARKIN 4 8 1 1 3 1 ✓GN gTF/I 4 8 1 1 3 I Csi fi, F0s.7 0 0 0 0 0 OF PR ea CS ea ea 22.95 25.91 296.00 990.00 1,056.00 35.00 91.80 207.28 296.00 990.00 3,168.00 35.00 Phone # (651)454-7233 Total $4,788.08 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 12,358.76 plus est. shipping costs of $ 300.00 to pay for or puchase P/N CSQ-638561 Aerial Hyd. Swivel, Pinned Out. This purchase or expenditure is being made because: This is to replace a worn out swivel device on Quint 308. Without this part the ladder portion of this truck is out of service. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is a single source provider. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 410-12-1400-2117 Fire Aerial Repair (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and •e current available balance is $ 69,000.00 `7 $ 69,000.00 g ature Dept. Mead o •esignee) Date (Signature Finance Dept. Review) Date users\shared goodieslformsVile] (April 2003) Map Page 1 of 1 PAT TRELOAR From: Darryl Hartema [wfrmech@yahoo.com] Sent: Tuesday, June 19, 2012 2:00 PM To: PAT TRELOAR Subject: Fw: Swivel — Forwarded Message — From: "Jon, Michael" <mjon@temcol .com> To: Darryl Hartema <wfrmech@yahoo.com> Sent: Tuesday, June 19, 2012 11:59 AM Subject: RE: Swivel Hi Darryl, I finally got your quote back: P/N CSQ-638561 Aerial Hyd. Swivel, Pinned Out $12,358.76 This P/N should include everything you need. 8-10 week lead-time, quotes are valid for 30 days. Thanks, Mike From: Darryl Hartema [mailto:wfrmech@yahoo.com] Sent: Tuesday, June 12, 2012 2:33 PM To: Jon, Michael Subject: Mike please would you get me a quote on the aerial swivel job # E 9245 and any accessories that are needed to complete the up dated new swivel J-I-10-1fl - StlitikkA 4.( 'Lid 3n, (Au ),1( 46 ILAN Cm,(6,;(-- opt (eAoi i4 alt SW't Nc(zot cup f -4) Pc) 6/19/2012 � City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 2,700.00 plus est. shipping costs of $ N/A to pay for or purchase Radio Advertising This purchase or expenditure is being made because: as part of our advertising campaign to affirmatively further fair housing Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: EBids or quotes were not taken on this purchase because: we feel that KBBG is a good arena to help us affirmatively further fair housing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund Road Use Tax n Sewer ❑ Sanitation ElBonds Federal/other grants n Other (specify) X This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Sig ature Dept. Head or D (Project Code) $ 9,590.00I/ $ -8,015.d0 %/3o' 6 2-41 / 2 2. I P N C +% i l dL Fl f i li "/i to (Signature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pr=-Aut •rization KBOL.xis (Mar 2010) THE POWER TO MOVE II 918 Newell Street * Waterloo, Iowa 50703 * (319) 235-1515 * Fax: (319) 234-6182 Toll Free (888) 937-5224 * website: www.kbbgfm.org * email: realmanagement@kbbg.org Resigned Original Contract Date: March 1, 2012 Organization/Firm: Contact Person: Address: City/State/Zip: Telephone/Fax/Email: AFRO AMERICAN COMMUNITY BROADCASTING, INC. KBBG-FM 88.1 UNDERWRITING CONTRACT Waterloo Commission on Human Rights Abraham Funchess 620 Mulberry Street Waterloo, IA 50703 319-291-4441/319-291-4295/abraham.funchessAwaterloo-ia.org Program Schedule Start Date: March 13, 2012 End Date: August 28, 2012 25-30 Programs @ $120 each -$3,000.00 10% discount for non-profit organization - $300.00 Total Cost: $2,700.00 Schedule: March 13, 2012 through August 28, 2012 Tuesday(s) 03/13/12 Tuesday(s) 04/03/12 Tuesday(s) 05/01/12 Tuesday(s) 06/05/12 Tuesday(s) 07/03/12 Tuesday(s) 08/07/12 03/20/12 04/10/12 05/08/12 06/12/12 07/10/12 08/14/12 03/27/12 04/17/12 05/15/12 06/19/12 07/17/12 08/21/12 04/24/12 05/22/12 05/29/12 06/26/12 07/24/12 07/31/12 08/28/12 NOTE: "Waterloo Commission on Human Rights Presents" will air Tuesdays at 2 p.m., from March 13, 2012 through August 28, 2012. Please review, sign and return a copy of the contract to KBBG-FM, retain a copy for your records. March 1, 2012 Date (2 2 a I Z � t---r,D-1-1 i Date KBBG-FM is a 501c3 tax-exempt organization Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 9,000 plus est. shipping costs of $ to pay for or purchase Signage for the entrance at Riverfront Stadium. This purchase or expenditure is being made because: a new sign at Riverfront Stadium is needed to complete phase two of renovations. Vendor selected for this purchase: Nagle Signs Waterloo n Bids or written quotes were taken on this purchase, as follows: Nagle Signs, Waterloo $8,595.05 Signs & Designs, Cedar Falls option A) $7,136 option B) $8,395 Signs by Tomorrow does not make signs this large. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n ❑X General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2170 37STA-0001 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ? CO Of* )L_ t /zo/L 2 %e Gr ��'t�'� Ct J.,t-,-,C-/2 >/ (Signature Dep . Head or Designee) ate (Signture Finance Dept. Review) Date $ 50,000.00 $ 50,000.00 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (6, cj I c i 2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 4,000 plus est. shipping costs of $ to pay for or purchase Painting and staining six (6) dugouts and columns at Riverfront Sports Complex and at Tibbitts. This purchase or expenditure is being made because: the dugouts at Riverfront Sports Park are new and need painted. The columns at Tibbitts are old and need painted. Vendor selected for this purchase: Mike Moore Painting Bids or written quotes were taken on this purchase, as follows: Mike Moore Painting $3,185.00 plus $15.00 each Michael Painting $6,200 plus $50 each Verbraken $5,760 plus $25 each Personified Inc. $4,800 plus $25 each Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds n Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 150,000.00 and the current available balance is $ 38,647.00 V Respectfully submitted, (Signature Dept. Head or Designee Date Sig ature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date W' friG /O i 2 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 25,000 plus est. shipping costs of $ to pay for or purchase Tuck pointing and water sealing for Young Arena. This purchase or expenditure is being made because: Water seal the east and west end of Young Arena due to leakage. Evans is recommended by the Waterloo Schools. Vendor selected for this purchase: Evans Preferred, Vinton QX Bids or written quotes were taken on this purchase, as follows: Evans Preferred, Vinton $54 per hour, plus addl 7% on materials. Bascom, Vinton did not respond to bid request Carl Schuler, Wloo did not respond to bid request n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ri Sanitation Bonds ri Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4500-2177 3710E-WSRF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 165,000.00 ✓ and the current available balance is $ 106,594.18 Respectfully submitted,, �a� R Ce/2O/ I2 72-44..e./ . i u> 6 •2'' ";2" (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) CITY OF WATERLOO LEISURE SERVICES COMMISSION 2012 TUCK POINTING & WATER SEALING The Waterloo Leisure Services Commission is seeking quotes for Tuck Pointing & Water Sealing project done time and material for Young Arena & various Waterloo Leisure Services facilities. GENERAL INFORMATION Please complete the Bid Form in its entirety below. The Contractor shall be insured and bonded through the City of Waterloo. All work to be completed as per City of Waterloo, Iowa, Building Codes with required inspections done by the Facilities Manager or designee. Workers shall use the Leisure Services time clock for hours worked plus one half hour travel time on days worked at Leisure Services. Workers shall not be deemed Leisure Services employees. The price quoted will expire on Sept. 30, 2013. All price quotes are due by 12:00 noon, Tuesday, June 19, 2012, to Leisure Services. Faxed quotes will not be accepted. Mail your price quote to: Waterloo Leisure Services, ATTN Rick Curran, 1101 Campbell Avenue, Waterloo, IA 50701. The City reserves the right to reject any and/or all bids. When submitting bid, please state on lower, left hand corner of envelope: ►2012 YOUNG ARENA WATER SEALING & TUCK POINTING SCOPE OF WORK: o Cleaning & Prep Work o Tuck Pointing o Caulking o Water Proofing The City of Waterloo is Tax Exempt. If you have any questions, please call Rick Curran at 291-4370, 7:00 a.m. to 4:00 p.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * BID FORM COMPANY NAME: CONTACT PERSON: . PHONE: COMPLE1h THE FOLLOWING: 1. Brick Layer/Tuck Pointer hourly rate $ 2. Helper(s) hourly rate $ 3. Years Experience in Building, Tuck Pointing, Water Proofing 4. Percentage above %. (If contractor provides material) SIGNATURE: DATE: The City of Waterloo reserves the right to reject any and/or all bids. City Clerk Use Only Finance Committee (r Approval Date l671.2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ me 15,000 plus est. shipping costs of $ electrical needs for Sullivan Park Shelter, labor and materials. Department to expend to pay for or purchase This purchase or expenditure is being made because: Leisure Services and Community Development are in partnership to replace the shelter and electrical upgrades. Vendor selected for this purchase: Sieben Electric, Cedar Falls. n Bids or written quotes were taken on this purchase, as follows: Using 2010/2011 bid quotes, Sieben Electric will honor labor and material quotes Sending new bid request in July 2012 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer n Sanitation Bonds ri Federal/other grants ❑ Other (specify) X This expenditure is to be coded to the following budget line -item: 411-37-4105-2168 371MP-SULS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, c (Sigf-ature Dept. K:\shared goodies\fbrtfis\Expenditure Pre-Authorization.xls (Mar 2010) / %, ad or Designee) Date (Signature Finance Dept. Review) -u ! 1 Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date LC(9f;(96I'- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 25,000 plus est. shipping costs of $ to pay for or purchase Electrical needs for new shelter and accent lighting at Cedar River Exchange Park. This purchase or expenditure is being made because: Electrical is needed for new lighting at Cedar River Exchange Park for new shelter lights along new sidewalk and irrigation. Vendor selected for this purchase: Sieben Electric, Cedar Falls. nBids or written quotes were taken on this purchase, as follows: Using 2010/2011 bid quotes, Sieben Electric will honor labor and material quotes Sending new bid request in July 2012 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Bonds Federal/other grants ❑ Sewer n Sanitation Other (specify) BH Gaming This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted .- / l s s/J 7j (big iature De ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Sieben Sullivan.xls (Mar 2010) $ c $3 7 5 7'� �� City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date Ol�/90( 2- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 25,000 plus est. shipping costs of $ to pay for or purchase Electrical needs for East and West field lighting at Riverfront Sports Park, labor and material. This purchase or expenditure is being made because: replacement of field lighting at East Exchange and new lighting at West Exchange as part of BH Gaming grant. Vendor selected for this purchase: Sieben Electric, Cedar Falls. n Bids or written quotes were taken on this purchase, as follows: Using 2010/2011 bid quotes, Sieben Electric will honor labor and material quotes Sending new bid request in July 2012 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds ❑x Federal/other grants n Other (specify) BH Gaming This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, i 4 z (Sgi ature Dept. Head or Designee) Date K:\shared goodies\forms\Sieben Sullivan.xls (Mar 2010) cr' 5> � i 7 r� ,.r /, /i2c& u2 6 5 It (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date `C f ?‘`.2126 19-- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 1,908.65 Traffic Signs plus est. shipping costs of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Replacement Traffic Signage Vendor selected for this purchase: Newman Traffic Signs E Bids or written quotes were taken on this purchase, as follows: Newman Traffic Signs Prison Industries ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund E Road Use Tax ❑ Sewer EI Sanitation nBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1577 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s mitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Traffic - Newman Signs - June 2012.xls (Mar 2010) (Project Code) $ 13,500.00 ?- ((ik /