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Home My WebLink About06/18/20121. 2. 3. 4. 5. 6. 7. 8. FINANCE COMMITTEE June 18, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 11, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Amanda Kunce, Leisure Services Intern Blue Zones Institute Des Moines, Iowa June 25- 26, 2012 $155.00 Officer Copp Basic SRO Certification Class Lyons, IDinois July 29- August 3, 2012 $1,473.00 Brian Rath, Treatment Operator Supervisor Annual Bob Black Wastewater Conference Cedar Rapids, Iowa July 30, 2012 $135.00 Pat Treloar, Chief of Fire Services Multi Alarm Incidents Emmitsburg, Maryland July 20- 28, 2012 $133.82 Steve Jordan, Fire Marshal R222-Principals of Fire Protection: Structures and Systems Emmitsburg, Maryland September 22- October 6, 2012 $240.48 Aric Schroeder, City Planner Blue Zones Institute Des Moines, Iowa June 25- 26, 2012 $205.00 Carl Reninger, Fire Lieutenant Communications for Emergency Services Success Emmitsburg, Maryland July 8-20, 2012 $234.48 Forestry Crew ACRT Inc. Line Clearance Manual and certification tests Waterloo, Iowa N/A $467.68 9. Recommendation to award bid to Dick Witham Ford for the purchase of one (1) 2012 Cargo Van for the Center of the Arts Submitted by Mark Rice, Public Works Director. 10. Recommendation to award bid to Ed Stivers Ford for the purchase of one (1) 2013 Ford Explorer for the Fire Department —Submitted by Mark Rice, Public Works Director. 11. Recommendation to award bid to Bill Colwell Ford for the purchase of one (1) 2013 Ford Interceptor Utility for the Police Department —Submitted by Mark Rice, Public Works Director. 12. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Airport $2,800.00 Cleaning the carpets in the terminal Airport $4,830.00 Modify existing maintenance shop door for new Snow Removal Equipment Airport $22,434.00 Paint Runway 6/24 markings in accordance with FAA requirements Building/Maintenance $5,000.00 Pool chemicals for Gates & Byrnes pools Building/Maintenance $1,000.00 Fire sprinkler system review; fire alarm review for Allen College addition Clerk/Finance $1,520.96 Five-year lease on an IM480 Hasler Postage Machine Community Development $6,000.00 8 hour lead abatement refresher course and 4 hour lead safe renovator class Fire $3,500.00 Physicals for new recruits Leisure Services $1,600.00 Trophies and medals for participants in youth baseball and softball programs Leisure Services $25,000.00 Labor and material to repair damage to equipment at skate park at Cedar River Exchange Park Leisure Services $7,700.00 Approximately 150 tons of USGA #2 top dressing sand for golf courses Leisure Services $1,042.40 + $295.00 4 pieces of tempered glass shielding for Young Arena Leisure Services $1,105.00 + $100.00 Theater pop popcorn machine Leisure Services $6,000.00 Labor and materials to repair trip hazards and settling of pavers at Riverloop Expo Plaza MIS $1,045.00 Telephone voicemail system emergency repairs Waste Management Services $4,664.30 + $75.00 Kenwood trunking radios and installation BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE June 11, 2012 5:05 p.m. Council Chambers Members present: Cole, Schmitt. Absent: Hart. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of June 4, 2012, as proposed, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Aric Schroeder, City Planner Blue Zones Institute Des Moines, Iowa June 25- 26, 2012 $185.00 Steve Jordan, Fire Marshal Arson Investigation Ames, Iowa March 5-9, 2012; March 12- 16, 2012 $1,232.20 Investigator Saunders 2012 International Outlaw Motorcycle Gang Investigator Scottsdale, Arizona September 8-14, 2012 $1,565.50 Material Witness Waterloo, Iowa May 8, 2012 $138.22 Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt to award and execute contract to August Enterprises, LLC in the amount of $2,250.00 for Asbestos Survey for five (5) Structures: 311 Adams Street, 426 Adams Street, 425 Almond Street, 523 Dawson Street and 109 Oneida Street —Submitted by Rudy D. Jones, Community Development Director, be authorized. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $3,110.72 Install shelving in vaults at City Hall Central Garage $3,192.99 Replacement office furniture Culture & Arts $3,038.00 Vinyl banners for RiverLoop Amphitheatre and Arts Mall Fire $1,984.25 HazMat Boots Human Rights $2,700.00 Radio advertising Leisure Services $1,620.00 Jerseys and caps for Optimist baseball and softball programs Leisure Services $3,121.96 Moveable lifeguard chair Leisure Services $17,700.00 Professional services for field reconstruction for Diamond #4 Cedar River Youth Sports Complex 31131D ,CTID sumps iCzns •pai.0 o uoijoy, •omj :sa,Cy •urd ZT:S Te pauznofpe oq Suij o w am Tap aio3 ,Cq papuooas `ulu tios ,Cq panouW sem TT `aaTTluuuoo am azojaq ssautsnq io inj ou 'pm •polzzeo uoijoy4.T •om j :saiiy •ienozdde zoj Tlounoo iin3 atiT oT papzemzoj pue panozdde pue Ng uo 'meld `panlaoaz aq `86'8Z6`699`I$3o Tunoure am uT `ZTOZ 'II aunt• paTep `yiodaj aoionul aige,ied sTun000y ul pauTeTuoo se `Tuauz,ied Sum TeTTT u'uuios ,Cq papuooas `aio3 ,Cq panoy.T •paTzzeo uoTToint •om1 :soiCv azempzeq pue sulegp St/ LZS`I$ suotTezad0 °ludeuZ speaq pazuoToaijaz pue Tuted 2uDizeuz ,izp 1s23 molta,C pue oil% 06'S6Z`SZ$ suoiTezad0 oljJezl Tureieas zaieas )10ez3 00'ST$ + 0170L`8$ TaazTS £IXJ zoJ aaJ 03T1.z0s pzeozre pue auotidaiaT zeinllao uortzan Z6' T b T `9 T $ aotiod 3uTTTi2TT Q3I IenP TTTIm PIONS olTslTTeg 00'09$ + 00'986`T$ aoTlod 3I'd uenTIInS Te 01.0z01100 anotuaz oT TuautdTnba pure otua 00'000`0 T $ saoinzas aznsiaq Z a2ed ZTOZ 'IT aunp 00111=103 U UTJ CITY OF WATERLOO Committee Communication Finance Committee Meeting: June 18, 2012 Prepared: June 12,2012 Dept. Head Signature:''' # of Attachments: SUBJECT: Recommend Award of Bid to Dick Witham Ford for the purchase of one (1) 2012 Cargo Van for the Center of the Arts Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: CIP Budgeted Expenditure Required: $30,999. Source of Funds: 410-26-4205-2117 Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2012 Cargo Van are: Witham Auto Center Waterloo, IA $30,999 Bill Colwell Ford Hudson, IA No Bid Stivers Ford Waukee, IA No Bid Woodhouse Ford Blair, NE No Bid CITY OF WATERLOO Committee Communication Finance Committee Meeting: June 18, 2012 Prepared: June 12, 2012 Dept. Head Signature: a--' # of Attachments: SUBJECT: Recommend Award of Bid to Ed Stivers Ford for the purchase of one (1) 2013 Ford Explorer for the Fire Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: CIP Budgeted Expenditure Required: $23,911. Source of Funds: 410-12-1400-2152 Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2013 Ford Explorer are: Witham Auto Center Waterloo, IA $25,452.00 Bill Colwell Ford Hudson, IA $25,241.00 Stivers Ford Waukee, IA $23,911.00 Courtesy Ford Davenport, IA $25,561.72 CITY OF WATERLOO Committee Communication Finance Committee Meeting: June 18, 2012 Prepared: June 12, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Recommend Award of Bid to Bill Colwell Ford for the purchase of one (1) 2013 Ford Interceptor Utility for the Police Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: CIP Budgeted Expenditure Required: $25,442. Source of Funds: 411-11-1100-2117 Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2013 Ford Interceptor Utility are: Witham Auto Center Waterloo, IA No Bid Bill Colwell Ford Hudson, IA $25,442. Stivers Ford Waukee, IA $25,693. Courtesy Ford Davenport, IA $25,762.72