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06/11/2012
1. 2. 3. 4. FINANCE COMMITTEE June 11, 2012 5:05 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 4, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Aric Schroeder, City Planner Blue Zones Institute Des Moines, Iowa June 25- 26, 2012 $185.00 Steve Jordan, Fire Marshal Arson Investigation Ames, Iowa March 5- 9, 2012; March 12- 16, 2012 $1,232.20 Investigator, Saunders 2012 International Outlaw Motorcycle Gang Investigator Association Conference Scottsdale, Arizona September 8-14, 2012 $1,565.50 Material Witness Waterloo, Iowa May 8, 2012 $138.22 5. Authorization to award and execute contract to August Enterprises, LLC in the amount of $2,250.00 for Asbestos Survey for five (5) Structures: 311 Adams Street, 426 Adams Street, 425 Almond Street, 523 Dawson Street and 109 Oneida Street —Submitted by Rudy D. Jones, Community Development Director. 6. Pre Authorizations to Expend over $1,000.00 Dept. p Amount + Est S/H Expenditure Building/Maintenance $3,110.72 Install shelving in vaults at City Hall Central Garage $3,192.99 Replacement office furniture Culture & Arts $3,038.00 Vinyl banners for RiverLoop Amphitheatre and Arts Mall Fire $1,984.25 HazMat Boots Human Rights $2,700.00 Radio advertising Leisure Services $1,620.00 Jerseys and caps for Optimist baseball and softball programs Leisure Services $3,121.96 Moveable lifeguard chair Leisure Services $17,700.00 Professional services for field reconstruction for Diamond #4 Cedar River Youth Sports Complex Leisure Services $10,000.00 Time and equipment to remove concrete at Sullivan Park Police $1,986.00 + $60.00 Ballistic shield with dual LED lighting Police $16,141.92 Verizon cellular telephone and aircard service fee for FY13 Street $8,702.10 + $15.00 Crack sealer sealant Traffic Operations $25,295.90 White and yellow fast dry marking paint and reflectorized beads Traffic Operations $1,527.45 Chains and hardware BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY Copy - Department NAME(S) AND POSITION(S): Aric Schroeder, City Planner DATE: May 31, 2012 NAME OF CLASS / MEETING: Blue Zones Institute DESTINATION: Des Moines DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 25, 2012 RETURN DATE: June 26, 2012 DATE(S) OF MEETING: June 25-26, 2012 PURPOSE OF TRAVELfTRAINING: To attend the Blue Zone Institute WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $135.00 LODGING $50.00 MEALS 0 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 185.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 08 5700 1346 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 185.00 PER PERSON I BELIEVE THIS TRIP SERVES AND IS NECESSARY AND CITY OF DEPARTMENT HEAD PURPOSE THE I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Steve Jordan, Fire Marshal DATE: FINANCE DEPT. STAFF ONLY LINE ITEM USED Grit) i,,2 /4 2 /3'/6 FY,k/2 BUDGETED EXPENDED YTD 1-54,S> THIS REQUEST LEFT AFTER THIS 1y REQUEST 26,'(O/ DATE /%7itiJ�- ,ti Nr May 24, 2012 NAME OF CLASS / MEETING: Arson Investigation DEPARTURE DATE: 030512 031212 PURPOSE OF TRAVEL: DESTINATION: Ames, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: 030912 (return on weekend) 031612 DATE(S) OF MEETING: March 5-9, 2012 March 12-16-2012 Arson Investigation Training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: CITY VEHICLE x COST $ YES NO AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING REGISTRATION AIRFARE Certification MILEAGE/FUEL 50.00 MISC/TOLLS O/tff C- /) ). TOTAL FOR ALL: $ 50.00 ,' I Tzgr t- 4?32..20 BUDGET LINE ITEM: 010-12-1400-1315 YES NO YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CJ�1f� WAT O I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Investigator Joe Saunders FINANCE DEPT. LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1150 LEIN 11(,Kl' LCN5 777 6-6-,2e/,3- Copy - Department NAME OF CLASS / MEETING: 2012 International Outlaw Motorcycle Association Conference DEPARTURE DATE: September 8, 2012 DATE: June 4,2012 Gang Investigator DESTINATION: Scottsdale, Arizona DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: September 14, 2012 DATE(S) OF MEETING: September 9th to 14th, 2012 PURPOSE OF TRAVEL: The IOMGIA conference is being held in Scottsdale, Arizona September 9-14, 2012. Upon completion of this six day course participants will have the knowledge and skills for: Intelligence gathering/ FI's, Officer safety on traffic stops, search warrants, networking within law enforcement, black OMG's, OMG Case Management, and updates on all the major OMG gangs around the world. The International Outlaw Motorcycle Gang Investigators Association Conference has been approved through the Iowa Department of Homeland Security and the 2010 Homeland Security Grant will reimburse funding WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: xx COST $ YES NO CITY VEHICLE PRIVATE VEHICLE Credited from another AIRFARE time DEPARTING FROM: Des Moines ESTIMATE OF COST: 820.50 LODGING 420.00 MEALS 325.00 REGISTRATION MILEAGE/FUEL TAXI PARKING Credited AIRFARE MISCITOLLS TOTAL FOR ALL: $ 1565.50 01011 1150 LEIN BUDGET LINE ITEM: 11GRT LEN5 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2011x BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 45 010-11-1100-1339 /Se OL) l 7c3 /3y:2 lr:/ 4/ - 76 Copy - Department NAME(S) AND POSITION(S): Material Witness DATE: June 6,2012 NAME OF CLASS / MEETING: DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 8,2012 Return Date: DATE(S) OF MEETING: May 8,2012 PURPOSE OF TRAVEL: On May 8,2012 a subject came to the Police Station and provided information about a homicide, which occurred in Waterloo in 1981. Investigators needed to investigate this persons claims and check case files to make sure the information provided matched the evidence collected at the scene. The person was treated as a witness and placed in a local hotel until Investigators could verify the information. The costs of this travel request were for the room used by the witness and investigators. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $138.22 LODGING $0.00 MEALS $0.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 138.22 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 138.22 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE Mayor BUCK CLARK COUNCIL MEMBERS DAB' ID JONES Ward 1 CAROLYN • COLE Ward 2 HAROLD GETTY Ward QUENTIN M. HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD - t-Large STEVE SCHMITT d t Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo. IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO COMMITTEE COMMUNICATION BUILDING AND GROUNDS & FINANCE COMMITTEES Meeting Date: June 11, 2012 Prepared: June 6, 2012 Dept. Head Signature: iff4 ,4 "r7Y Rudy/b.Jone SUBJECT: 142-AS-06-04-12 Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Authorize Award and Execution of Contract for Asbestos Survey for five (5) structures: 311 Adams Street, 426 Adams Street, 425 Almond Street, 523 Dawson Street and 109 Oneida Street, and award to lowest responsible bidder in the amount of $2,250.00 on June 11, 2012. Summary Statement: Staff received three bids with appropriate bid bonds from these contractors: ATC Associates, Inc.: August Enterprises, LLC Hawkeye Environmental $2,495.00 $2,250.00 $2,250.00 Two contractors provided the same low bid. We have requested an immediate determination from the City Attorney for selecting one of the low bidders and awarding the contract in the amount of $2,250.00. Expenditure Required: $2,250.00 Source of Funds: Neighborhood Stabilization Program 3 funds and Community Development Block Grant funding for all five (5) sites. Policy Issue: Slum and Blight, Public Safety, Housing, New Construction. Alternative: None. Abatement before demolition required by State and Federal law. J:\ANN-N\DEMO\Asbestos Contracts\ASBESTOS SURVEY\142-AS-06-04-12\Council award letter.doc CITY WEBSITE: www.cityofvaterlooiowa.com WE'RE WORKING FOR YOU! An Equal OpportunitylAffirmative Action Employer EaUAL HOUSING OPPORTUNITY Mr. Rudy Jones City of Waterloo Community Development 620 Mulberry Street Waterloo, IA 50703 Hawkeye Environmental LLC proposes to fumish the following: • Inspection of five structures; (311 Adams St., 426 Adams St., 425 Almond St., 523 Dawson St., 109 Oneida St., Waterloo, Iowa) for the presence of asbestos containing building materials. • Inspection will be conducted in accordance with NESHAP's (National Emission Standards for Hazardous Air Pollutants) protocols. Inspection will be conducted by personnel with current Iowa Asbestos Inspector licensing. • All work completed will be covered by not less than $ 2,000,000 of commercial general liability insurance with a corporation licensed to do business in the State of Iowa. • All samples will be analyzed by PLM (polarized light microscopy) using EPA 600/R-93/116 methods at testing laboratories with current NVLAP (National Voluntary Lab Accreditation Program) certificates. • Suspect materials will be sampled for asbestos content in sufficient quantities to meet all state and federal reporting regulations. • Report detailing locations and amounts of asbestos containing building materials and documentation necessary for submission of Notification to Iowa Department of Natural Resources prior to abatement or demolition. • Proposal includes all necessary travel, sampling, shipping, analysis and reporting. • Hawkeye Environmental agrees to all terms and conditions as set forth in Bid Invitation 142-AS-06-04-12 Cost for the sampling, analysis and inspection report: Two Thousand two hundred fifty dollars and no / 100's $ 2,250.00 Steve Henneberry Pr Hawkeye Environmental LLC 814 Wood Lily Road, Solon, IA 319-551-4441 hawkenviroasouthslope. net City of Waterloo Community Development 620 Mulberry Street Waterloo, IA 50703 Dated C 3 20 (2_ AUGUST ENTERPRISES, L.L.C. e-mail 104 West Clark Street Jefferson, Iowa 50129 Office/Fax: 515/386-3477 f r74-, 'c f- t. ig44-4a0 Tel: r z . I KyL� u v / 04 (/ P n"."4 a%l Fax: 7l <n't Ni 4 44-,7 ,.' . i Ll/. 446,7/7 > Iowa s') 70-3 -Asbestos Consultation, Inspection and Testing Commercial/Residential Structure(s), luerreated , Iowa Scope of Work 4-3$i5T7s Sv,' ✓C'y' At& !y2 iqS -cze z- AUGUST ENTERPRISES, L_L_C_ (AELLC) proposes to perform bulk sampling at the commercial/residential structure(s) located at about p&r,(„j %j ✓ /,tip}--wo , Iowa For telling, using an accredited laboratory, we propose to obtain the standard polarized light microscopy (PLM) analyses; however, in addition, we suggest obtaining the TEM Chatfield for those materials identified as less than ten percent, and then obtaining the Point Count Method to verify any material as being less than ten percent asbestos containing (The intent of this pursuit would be to apply both. standard and stringent methodologies for the accurate and acceptable reporting of asbestos content in the building material finishes_) Consultant Responsibility We will provide • 1_ Necessary trained labor, material, and supply 2_ Reporting of standard laboratory PLM findings per customer turn -around -time Owner/Representative Res' .fonsibility 1_ • Authorize us to proceed on your behalf 2. Provide arr , coordination, authorization to enter and sample Duration: 1_ It is intended that this PLM type inspection may be performed as soon as possible 2_ It is intended that we will coordinate any desired processing of laboratory services Exclusions: 1. This quotation is good for thirty days 31 l 4�ctw" S 2_ Invoices unpaid after thirty days are past due and subject to a monthly finance ` `( 26 Arceltki� �r charge of five percent 2-s-41m t i 4 3. For listing as `additional insured' there will be a fee of $550.00 4_ For bonding there will be a fee of $550.00 and five percent of the premium 5-2-3i)�W� or g Quotation for Service: 101 0 ni i S 1 AELLC proposes to tea.. ,474.1{50 site(s) and PLM report at $ c-p -00. P1ease add additional funding for additional testing at $ .00 7e 4 £>;,• �- /1- Ltra Stecf out44z•ed etch sitfiOds-.� Name ,„„r ( V) ACCEPTANCE OF QUOTATION The undersigned has reviewed the term4 and agrees to the conditions. Dated Name OwnedAgency/Representative Address Telephone/Fax/email Site addresses 35/30/2012 12:46 3192914431 COMM DEV PAGE 04/04 Asbestos Survey No. 142-AS-06-04-12 523 DAWSON ST in 0 550 1,100 2,200 Feet 311 ADAMS ST • • 426 ADAMS ST 109 c MAST • 425 ALMOND ST • Page 1 of 2 RUDY JONES From: RUDY JONES Sent: Wednesday, June 06, 2012 9:36 AM To: 'Chris Wendland' Cc: MARIA ARMSTRONG Subject: RE: Low bid Thanks Chris, then I will be going with August Enterprise, whom we have had a longer and better working relationship with based on the greater frequency of having contracts with him and his expedient performance. Thanks for such a quick response. Rudy D. Jones Community Development Director Community Development Board City of Waterloo 620 Mulberry Street Waterloo, IA 50703 319-291-4429 rudy.jones@waterloo-ia.org From: Chris Wendland [mailto:chris.wendland@cbwhlaw.com] Sent: Wednesday, June 06, 2012 9:27 AM To: RUDY JONES Subject: RE: Low bid Hi Rudy: "Lowest responsible bidder" is typically the standard, and if the lowest spot is shared by more than one bidder, then you decide which is more responsible. Things to consider would be past history, who is more reliable, reputation, who was more conscientious in filling out all aspects of the bid response, and any other reasonable factor that you think is relevant. Chris Wendland Clark, Butler, Walsh & Hamann Phone: (319) 234-5701 Fax: (319) 232-9579 e-mail: chris.wendland@cbwhlaw.com Street: 315 E. 5th Street, Suite 200, Waterloo, Iowa, 50703 Mailing: P.O. Box 596, Waterloo, Iowa, 50704 From: RUDY JONES [mailto:RUDY.JONES@WATERLOO-IA.ORG] Sent: Wednesday, June 06, 2012 9:21 AM To: Chris Wendland Subject: Hi Chris, 6/6/2012 Page 2 of 2 We had two asbestos survey bids that come in at the same price of $2,250. What is the process for determining who to award to. Thanks. Rudy 6/6/2012 City Clerk Use Only Finance Committee ( Approval Date LO((\ I (L City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,110.72 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Install shelving in vaults at City Hall Vendor selected for this purchase: Failor Hurley n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Failor Hurley was doing remodeling work in the building at the time and was able to install the shelving Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer n Sanitation QX Bonds Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe1tfully submitted, (Signature DeDrHead or Designee) (Project Code) $ MU,00t) _a 9/� iZ'LYC t.LJ (i5-.37 1V/Y Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-auth - City Hall - Vault Shelving.xls (Mar 2010) CONSTRUCTION Invoice Sold To: City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 First & Final Invoice Date: May 29, 2012 Invoice #12-0032 Job Location: City Hall Waterloo, Iowa Job #12-0015 Furnish material, labor, and equipment required to install shelving in vaults at City Hall in accordance with your Mr. Craig Clark's request. Work Completed to Date $3,110.72 Less Previous Payments 0.00 Amount Due $3,110.72 A FINANCE CHARGE Computed by a periodic rate of 1 'h% per month, which is an ANNUAL PERCENTAGE of' 18%, will be added to unpaid balance of any purchase after 30 days. Detach and Return with Payment City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Job #12-015 Invoice #12-0032 Total Due: $3,110.72 Failor Hurley Construction P.O. Box 446 Hudson, IA 50643 P.O. Box 446, Hudson, IA 50843 I 0ffice 319.230-3475 I Fax 319.988.9804 I FailorHurley.corn Job #12-015 Install Shelving at Vaults City of Waterloo First and Final Invoice Recap Labor Payroll Week Ending 5/6/12 Payroll Week Ending 5/13/12 Payroll Week Ending 5/20/12 Equipment FHC Equipment Week Ending FHC Equipment Week Ending FHC Equipment Week Ending Material Fastenal Home Depot $416.00 870.00 100.00 $ 86.50 71.00 31.50 $790.84 399.09 $1,386.00 $ 189.00 $1,189.93 Contractor's Fee $ 345.79 Total Invoice: $3,110.72 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date L (((( i 2— The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,192.99 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement Office Furniture This purchase or expenditure is being made because: Replace outdated and inadequate office furniture Vendor selected for this purchase: ❑X Bids or written quotes were taken on this purchase, as follows: Storey Kenworthy, Waterloo, IA - $3192.99 Storey Kenworthy, Waterloo, IA - $3558.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ri Sewer ❑ Sanitation riFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1385 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 5,750.00 ✓ $ 4,734.00 1+r/i.L.at— (/../t k-'Jir (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Central Garage - Office Furniture.xls (Mar 2010) City Clerk Use Only Finance Committee ( f Approval Date lJ I ( ( fv 0- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts $ 3,038.00 plus est. shipping costs of $ vinyl banners for RiverLoop Amphitheatre and Arts Mall Department to expend to pay for or purchase This purchase or expenditure is being made because: Banner poles have been installed on the Arts Mall and Amphitheatre. Banners are needed to complete the attraction prior to the grand opening. Vendor selected for this purchase: Signs by Tomorrow Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Vendor was selected for Phase One of this project which produced similar banners for the RiverLoop Expo Plaza. It is in our best interest to complete the project using the vendor we have been previously working with on the project. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation I I Bonds n Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line-item,G 010-26-4265-1390, 010-26-4260-1319 _2,6-GFT.CFBN, 26-PRJ.0001 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resp!ctfully submitted, (Signature Dept. F(ad or Designee) 1,699.60, 1,475.05 1,699.60, 1,475.05 " %t f .eZ.c (,(� &i ' t Date (Signature Finance Dept. Review) o 6 . f )-- Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee ��y Approval Date Le( I (/ ✓ c' (7" City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 1,984.25 plus est. shipping costs of $ to pay for or purchase HazMat Boots This purchase or expenditure is being made because: to replace boots used in the Grundy County Hazmat Incident. Vendor selected for this purchase: Grainger n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: These are specialized boots used by our team. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds El Road Use Tax ❑ Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1598- HazMat Expense Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 10,000.00 current availabl balance is $ <3,062.22> f Re:pe• ul su r tte.d( Liq (S gnature frepead or Designee) Date (Signatu a Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-AuthorizationHazMat Boots.xls (Mar 2010) iKAIN it R. rHuc 1 L/r 1 401 5. WRIGHT ROAD JANESVILLE, WI 53546 www.grainger.com SHIP TO WATERLOO FIRE RESCUE 1925 NEWELL ST WATERLOO, IA 50707-4109 BILL TO MDG2010 00019385 1 MB 0404 II"lI1'lil'III1111I'IIIII'I11I1"I"111II1"1I"1 WATERLOO FIRE RESCUE 1925 NEWELL ST WATERLOO, IA 50707-4109 PO LINE# ITEM # 3PWE1 4GGC5 4GGC6 4GGC7 4GGC8 4GGC9 5M768 5M769 DESCRIPTION 147532XL CRYOGENIC GLOVE, ELBOW LENGTH,XL MANUFACTURER # G99CRSGELXLP 34246 MIDCALF BOOTS,MEN,9M,STL TOE,OR/CR MANUFACTURER # 82330.09 34246 MIDCALF BOOTS,MEN,10M,STL TOE,OR/C MANUFACTURER # 82330.10 34246 MIDCALF BOOTS,MEN,11M,STLTOE,OR/C MANUFACTURER # 82330.11 34246 MIDCALF BOOTS,MEN,12M,STL TOE,OR/C MANUFACTURER # 82330.12 34246 MIDCALF BOOTS,MEN,13M,STL TOE,OR/C MANUFACTURER # 82330.13 2628-1 RECEPTACLE,WASTE,RED MANUFACTURER # 264300RED 2628-2 ROUND FLAT LID,RED MANUFACTURER # 264560RED NUMBER OF PKGS: 0 WE GHT: 66.29 DATE SHIPPED: 04/062012 CARRIER: UPS GROUND / NO SAME DAY SERVICE GRAINGER ACCOUNT NUMBER INVOICE NUMBER INVOICE DATE DUE DATE AMOUNT DUE PO NUMBER: JOSH HELLER CALLER: JOSH HELLER "-- )NE: (319) 291-4275 RY#:6192997540 FOB ORIGIN FEI NUMBER 36-1150280 882653066 9797374387 04/06/2012 05/06/2012 1,984.25 FOR ANY QUESTIONS ABOUT THIS INVOICE OR ACCOUNT CALL 1-877-202-2594 QUANTITY BACK ORDERED 3 1 1 3 1 1 1 UNIT PRICE TOTAL 308.00 924.00 137.55 137.55 137.55 137.55 137.55 412.65 137.55 137.55 137.55 137.55 67.00 67.00 30.40 30.40 These items are sold for domestic consumption in the United States. If exported, purchaser assumes full responsibility for compliance with US export controls. PAYMENT TERMS NET 30 DAYS. PAY THIS INVOICE NO STATEMENT SENT. PAYABLE IN U.S. DOLLARS. INVOICE SUB TOTAL 1,984.25 AMOUNT DUE 1,984.25 PLEASE DETACH THIS PORTION AND RETURN WITH YOUR PAYMENT. BILL TO: WATERLOO FIRE RESCUE 1925 NEWELL ST WATERLOO, IA 50707-4109 REMIT TO: GRAINGER DEPT. 882653066 P.O. BOX 419267 KANSAS CITY, MO 64141-6267 882653066979737438710001984251000000010000000100000012050680 ACCOUNT NUMBER DATE 882653066 04/06/2012 INVOICE NUMBER 9797374387 AMOUNT DUE 1,984.25 MORMON ** FOR COMMENTS OR CHANGE OF ADDRESS, ENTER INFORMATION ON REVERSE SIDE. 1 ThN 002915321 Print Page 1 of 3 Subject From: To: Date: Grainger Order Confirmation #1153167341 / PO # JOSH HELLER Grainger (customer care@ic.graingeremail.com) wfrhazmat@yahoo.com; Friday, April 6, 2012 12:06 PM Do not reply to this email. This is an automated notification which is unable to respond to replies. Please contact us at the phone number listed below. Please add customer_care@ic.graingeremail.com to your address book or safe list to ensure our emails reach your inbox. Having trouble viewing this email? View it as a Web page. GRAINGER, Eu eTRICAL SAFETY HAND TOOLS HVACR I JGHTiNG CLEANING Grainger Order Confirmation April 6, 2012 Dear JOSH HELLER, Thank you for placing your order with Grainger! Your Order Number is: 1153167341 Your order is being prepared for: WATERLOO FIRE RESCUE 1925 NEWELL ST WATERLOO IA 507074109 A summary of your order appears below. If you have any questions regarding this order, please feel free to call or visit your local Grainger branch. Thank you. We look forward to serving you in the future. Grainger Customer Care PRODUCT SELECTION Item Description PO Line Cryogenic Glove,Elbow Length,XL,PR Item no: 3PWE1 Customer Part No.: Midcalf Boots,Men,9M,StI Toe,OdCrm,1PR Item no: 4GGC5 Qty. Ordered You might also like w 9 Pro tact J See what's new at Grainger See what's on sale this month ct Rebate `t'f Center View manufacturer rebates Unit Price Per Unit Total Price 3 EA $308.00 $924.00 1 EA $137.55 $137.55 http://us.mg6.mail.yahoo.com/neo/launch 5/23/2012 ' Print Page 2 of 3 Customer Part No.: Midcalf Boots,Men,10M,Stl Toe,Or/Crm,1PR Item no: 4GGC6 Customer Part No.: Midcalf Boots,Men,11M,Stl Toe,Or/Crm,1PR Item no: 4GGC7 Customer Part No.: Midcalf Boots,Men,12M,St1Toe,Or!Crrn,1PR Item no: 4GGC8 Customer Part No.: Midcalf Boots,Men,13M,Stl Toe,Or/Crm,1PR Item no: 4GGC9 Customer Part No.: Rece ptacle, Waste,Red Item no: 5M768 Customer Part No.: Round Flat Lid,Red Item no: 5M769 Customer Part No.: ORDER SUMMARY Customer Information WATERLOO FIRE RESCUE 1925 NEWELL ST WATERLOO IA 507074109 Additional Information Order Date: 2012-04-06 Grainger EIN No: 36-1150280 PO: JOSH HELLER PO Release: Customer. 882653066 Department: Project/Job: Requisitioner. Attention: Caller. JOSH HELLER Telephone: 3192914275 Billing Information 1925 NEWELL ST WATERLOO IA 507074109 We will deliver according Incoterms© 2010: FOB Carrier. Freight Terms: PPD Payment Terms: Net 30 Days after invoice date Special Instructions: 1 EA $137.55 $137.55 3 EA $137.55 $412.65 1 EA $137.55 $137.55 1 EA $137.55 $137.55 1 EA $67.00 $67.00 1 EA $30.40 $30.40 Subtotal Tax Freight Total Cost* $1,984.25 $0.00 $0.00 $1,984.25 Shipping Information Deliver To: WATERLOO FIRE RESCUE 1925 NEWELL ST WATERLOO, IA 507074109 to the following terms and conditions: http://us.mg6.mail.yahoo.com/neo/launch 5/23/2012 • ` Print Page 3 of 3 Sign Up for Email Offers Don't miss out cn helpful tips. new product information and exclusive, ir-cney.saving offers from Grainger_ w I Pradus See what's new at Grainger See what's on sale this month Subscribe Now Rebate Center View manufacturer rebates Note: Actual invoice charges may differ from the confirmed sub -total on this order confirmation. When remitting payment, please reference our Grainger Order Number, your Grainger Customer Number, and method of payment. All U.S. and Export orders are subject to the Grainger Terms of Sale as set forth on the website, www.grainger.com. Products I Contact Us I Privacy Policy © 2012 W.W. Grainger, Inc. All rights reserved. 100 Grainger Parkway, Lake Forest, IL, 60045-5201 http://us.mg6.mail.yahoo.com/neo/launch 5/23/2012 Continental Safety Equipment, Inc. 2935 Waters Road Suite 140 Eagan, MN 55121-2296 www.csesafety.com Name / Address City of Waterloo 1925 Newell Street Waterloo, IA 50703 Quote Date Quote # 3/14/2012 105 Ship To JOSH HELLER EQUIPMENT OFFICER WATERLOO FIRE RESCUE HAZMAT 1925 NEWELL ST WATERLOO, IA 50707 Terms FOB Rep Expires Net 30 IOWA Item Description Qty U/M Price Total *B-131R-11 BUTYL GLOVES SJZF 11 1 PR 21.50 21.50 q 82330-13 HAZMAT BOOT STEEL MJDSOLE 1 PR 105.00 105.00 SIZE 9 THROUGH 13 *TK555-XL LEVEL A TYCHEM SUIT, REAR ENTRY, WIDE SHIELD, BUTYL GLOVES 1 ea 990.00 990.00 *TK555-2XL LEVEL A TYCHEM SUIT, REAR ENTRY 1 ea 1,056.00 1,056.00 WIDE SHIELD, BUTYL GLOVES *99014 GLOVE RING ASSEMBLEY 1 ea 25.91 25.91 *SL128TWH XL LEVEL B SUIT, 6 PER CASE 1 CS 296.00 296.00 Sales Tax 0.00% 0.00 Total $2,494.41 Phone # Fax # (651)454-7233 (651)454-3217 Continental Safety Equipment, Inc. 2935 Waters Road Suite 140 Eagan, MN 55121-2296 (800) 844-7003 - Fax (651) 454-3217 www.csesafety.com Name / Address City of Waterloo 1925 Newell Street Waterloo, TA 50703 Sales Order Date S.O. No. 4/I1/2012 4767 Ship To P.O. No. Rep Project VERBAL JOSH H. IOWA Item Description Ordered U/M Rate Amount *B-131R-11 BUTYL GLOVES SIZE 11 4 PR 22.95 91.80 *99014 GLOVE RING ASSEMBLEY 8 ea 25.91 207.28 *SL128TWH XL LEVEL B SUIT, 6 PER CASE 1 CS 296.00 296.00 *TK555-XL LEVEL A TYCHEM SUIT, REAR ENTRY, WIDE 1 ea 990.00 990.00 SHIELD, BUTYL GLOVES *TK555-2XL LEVEL A TYCHEM SUIT, REAR ENTRY 3 ea 1,056.00 3,168.00 WIDE SHIELD, BUTYL GLOVES FREIGHT FREIGHT 35.00 35.00 ORDERED BY JOSH HELLER 319-291-4275 LARKIN Sales Tax 0.00% 0.00 Total $4,788.08 • Print Page 1 of 4 Subject: RE: Hazmat Equipment From: Kasha McLay (kmclay©MSCSafety.com) To: wfrhazmat@yahoo.com; Date: Friday, March 30, 2012 9:53 AM Ok, this is the coverall Lakeland recommended. LAK41165 Coverall, respirator fit hood, double storm flap with hook and loop, elastic face and wrists, attached boots with boot flaps, 6/case $362.50/case of 6 Let me know what you think about this one. Kasha McLay Inside Sales Manager Midwest Safety Counselors, Inc 379 Bridgepoint Way South St. Paul, MN 55075 651-451-2260 — ph 651-451-2386 — fax http://us.mg6.mail.yahoo.com/neo/launch 5/23/2012 Print Page 1 of 4 Subject: RE: Hazmat Equipment From: Kasha McLay (kmclay@MSCSafety.com) To: wfrhazmat@yahoo.com; Date: Thursday, March 29, 2012 3:29 PM Ok, Yes, The Level A suit is the 650. The new part number is 80650. Your price on the XL is $665.00/each. �{j The 2XL is $697.00/each. For the Level B, I am going to have to call Lakeland and ask. All the Level B's that I see on the pricelist are encapsulated. I will get back to you. Kasha McLay Inside Sales Manager Midwest Safety Counselors, Inc 379 Bridgepoint Way South St. Paul, MN 55075 651-451-2260 — ph 651-451-2386 — fax www.mscsafety.com From: Josh Heller [mailto:wfrhazmat@yahoo.com] Sent: Wednesday, March 28, 2012 9:30 PM To: Kasha McLay Subject: Re: Hazmat Equipment http://us.mg6.mail.yahoo.com/neo/launch 5/23/2012 www.mscsafet .com Page. From: Josh Heller [mailto:wfrhazmat@yahoo.comj Sent: Wednesday, March 28, 2012 9:30 PM To: Kasha McLay Subject: Re: Hazmat Equipment Kasha, Thanks for getting back to me. ones. The Level A we needckis the regular Level A Unfortunately the Level A &j B gloves, are the wrong de for he rear entry, expanded back, attached boo butyl ts. ot sure r gloves for these. Maybe LA expanded . the Lakeland number The Level B suits are not encapsulated. elastic hood, attached boots and flaps, and elastic wrist. elastic tic hood, They are coverall type h with face pieceyf Hope that helps. Sorry for Josh Heller Equipment Officer Waterloo Fire Rescue HAZMAT Northeast Iowa Response Group 1925 Newell St. Waterloo, IA 50707 PH: 319-291-4275 FAX:319-291-4285 From: Kasha McLay <kmclay@MSCSafety.com> To: Josh Heller <wfrhazmat@yahoo.com> Sent: Wednesday, March 28, 2012 8:18 AM Subject: RE: Hazmat Equipment Hi Josh, Once again I apologize for the delay the suits are specialty items — I had to wait for curreis. I was nt pricing fromtheovendor. being on vacation and since Please read over the product descriptions on both the level A and level B suits, different options for the Level A so I want to make sure this is the one you are I cannot find a distributor of c there were several cryogenic wanting. genic gloves. Sorry. Let me know if you have any questions. http://us.mg6.mail.yahoo.com/neo/launch 5/23/2n i Print Page 3 of 4 Thanks Josh. Level A Suit: Part Number: LAK80655W Ensemble- Fully encapsulated rear entry vapor -protective suit (Level A), expanded back, sealed seams inside and out, 48" zipper, double storm flap with hook and loop, 2 layer faceshield (10 mil Teflon/40 mil PVC), ONEGIove® Hazmat glove which has a Kevlar® outer glove, Nomex® inner glove, and a Fiuoropolymer barrier film, 3 exhaust valves, attached sock boots with boots flaps, 1.5" waist belt with 3 belt loops sewn (inside) and sealed. Includes aluminized fiberglass overcover (model Number 22657), storage bag, and Onguard Hazmax (EZ Fit or regular) boots. XL: $1,775.00/each 2XL: $1,865.00/each Level B Suit: Part Number: LAKC72400 Encapsulated Suit (Level B), rear entry, expanded back, 20 mil PVC faceshield, 2exhaust ports with shorud, 48" zipper, double storm flap with hook and loop, sock boots with boot flaps. Size XL $220.00/each Butyl Gloves: Part Number: NORB324R/10 Price: $50.00/pair HazMat Boots, Sizes S — XL Part Number: LAK45 $116.00/pair Glove 0 Rind & Clamp Assembly Part Number: LAKGA $8.25 http.//us.mg6.mail.yahoo.com/neo/launch 5/23/2012 Print Page 4 of 4 Kasha McLay Inside Sales Manager Midwest Safety Counselors, Inc 379 Bridgepoint Way South St. Paul, MN 55075 651-451-2260 - ph 651-451-2386 - fax www.mscsafetv.com From: Josh Heller [mailto:wfrhazmat@yahoo.com] Sent: Thursday, March 15, 2012 3:35 PM To: Chuck Rogness; Kasha McLay Subject: Fw: Hazmat Equipment Chuck & Kasha, Not sure if this made it out last week so I thought I would send it again. Need to get some prices from you when you get time. This is for equipment replacement for a call we had yesterday. 1. Butyl rubber gloves / 14" / Size XL or 11 / Rough grip / 16 mil thick 2. Not sure if you carry this but, Cryogenic gloves? 3. HazProof Hazmat Boots, Sizes 9 through 13 4. Level A suit, Sizes XL & 2XL, Tychem TK, Rear entry, Wide shield 5. Level B Suit, Size XL, Style SL, Attached boot and scba facepiece elastic hood 6. Glove rings for Level B Suits. Any questions, let me know. Thanks. Josh Heller Equipment Officer Waterloo Fire Rescue HAZMAT Northeast Iowa Response Group 1925 Newell St. Waterloo, IA 50707 PH: 319-291-4275 FAX:319-291-4285 http://us.mg6.mail.yahoo.com/neo/launch 5/23/2012 • City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date �� ((I 12- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 2,700.00 plus est. shipping costs of $ N/A to pay for or purchase Radio Advertising This purchase or expenditure is being made because: as part of our advertising campaign to affirmatively further fair housing Vendor selected for this purchase: pi Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: we feel that KBOL is a good arena to help us affirmatively further fair housing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer n Sanitation Bonds l l Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 9,590.00 and the current available balance is $ $7015_00 1i30 Rks'-ec ully sitted, ignature Dept. Head or L signee) Date (Signature Finance Dept. Review) Date J � J K:\shared goodies\forms\Expendithe P)e-Authorization KBOL.xls (Mar 2010) CLIENT DETAILS: Name: ADVERTISING AGREEMENT (Please print and fill in) i< Contact Person: Telephone: Email: _. —7 :7 Fax: Address: Nature of Business: -, lJ jam.` ADVERTISING DETAILS: Advertising Plan: Requested Start Date for Advertising: -%'. C• i/ Expected Finish Date for Advertising: - � 1 � V -" �r t N T � Comments: PAYMENT DETAILS: Cost of Advertising Plan: Production Costs: Total Cost: t' Payments: Cash: Check #: Bank: Balance: Lwe hereby confirm that Lwe would like to place the abovementioned advertising on KBOL RADIO and that Lwe shall abide by all the terms and conditions as set by KBOL RADIO_ All programs during the duration of this Contract are to be as the sole and absolute discretion of KBOL RADIO. Signed for and on behalf of: Signature: Name: f - r Date: \ l • % Cv \ a- t.: ;- F i !}<' Signed for and on behalf of KBOL RADIO: Signature: - Name: Date: - City Clerk Use Only Finance CommitteelJ� Approval Date ( 1 11912- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,620.00 plus est. shipping costs of $ to pay for or purchase jerseys and caps for Optimist baseball and softball programs This purchase or expenditure is being made because: participants in our baseball and softball programs receive uniforms as part of their registration fee. Vendor selected for this purchase: AD Starr Pittsburg PA ❑X Bids or written quotes were taken on this purchase, as follows: AD Starr was low bid. More uniforms were needed due to higher than expected enrollments. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds n Road Use Tax Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 39,000.00 V and the current available balance is $ eq 7. n"' Respectfully submitted, (Signature Dept,, ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee1 Approval Date L�/n(i ( I'? ( 9- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,121.96 plus est. shipping costs of $ na to pay for or purchase moveable lifeguard chair. This purchase or expenditure is being made because: we need to replace one moveable guard chair at Gates Pool that is over 20 years old and beyond repair. Vendor selected for this purchase: Recreonics (Louisville, Kentucky) ❑x Bids or written quotes were taken on this purchase, as follows: Recreonics (Louisville, Kentucky) $3,121.96 Lincoln Pool Equipment (Concord, CA) $3,587.50 Aquatic Technology Inc. (Augusta, ME) $4,036.38 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Federal/other grants n Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ;ub ) (1-CJ— - (p/ / t? . 1/,1 _ G i C � ' u,Z tr)- (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\pre auth guard chair.xls (Mar 2010) (Project Code) $ 110,000.00 $ 1-06,54C.10 City Clerk Use Only Finance Committee Approval Date LC it l f ' ( � City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 17,700.00 plus est. shipping costs of $ na to pay for or purchase professional services for field reconstruction fro Diamond #4 Cedar River Youth Sports Complex. This purchase or expenditure is being made because: This is a part of the overall renovation project at the Cedar River Youth Sports Complex. This is the final infield that needs to be completely reconstructed and graded. Vendor selected for this purchase: Midwest Athletic Fields (Jackson, Wisconsin) ❑X Bids or written quotes were taken on this purchase, as follows: Midwest Athletic Fields $17,700.00 Brickman Sports Turf $28,047.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants ❑X Sewer Sanitation Other (specify) BHCGA Grant This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 Sports Facility Improvements 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 150,000.00 $ 41,627.00- 3g-ccr{'7 - ( ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\pre auth mw athletic fields #4.xls (Mar 2010) 06/07/2012 09:36 3192914297 WATERLOO LEISURE SER PAGE 02/02 City Clerk Use Only Finance Committee Approval Date lX (l ( 12 { City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 10,000 plus est. shipping costs of $ to pay for or purchase Time and equipment to remove concrete at Sullivan Park. This purchase or expenditure is being made because: Remove old concrete slab to make room for the new shelter to be completed by June 11th. Vendor selected for this purchase: Frickson Backhoe & Trucking, Evansdale IA Pi( I Bids or written quotes were taken on this purchase, as follows: Frickson Backhoe & Trucking, Edale $70.00 dumptruck, $110 dozer, $110 trackhoe Stickford Construction - does not have time available. Wloo Street Department has prior commitments and will not be able to help at this time. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds ❑ Federal/othergrants ❑ Other (specify) Sullivan Shelter project This expenditure is to be coded to the following budget line -item: 411-37-4105-2168 37IMP-SULS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 45,000.00 '- $ -1-378-79700 // 86- 8 --/a= ll lf,c/, /I r 6 .7',;26) /;1 (Signature Dept.r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms diture Pre-Authorization,xls (Mar2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1 ((I r l The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,986.00 plus est. shipping costs of $ 60.00 to pay for or purchase Ballistic shield with dual LED lighting This purchase or expenditure is being made because: this ballistic shield will be used by the tactic team on high risk incidents for protection of the team members. Vendor selected for this purchase: Streicher's ❑x Bids or written quotes were taken on this purchase, as follows: Striechers $2046.00 O'Herron $2185.00 Keepers $2248.00 U Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, -CI(Signa re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date U ] ( ( (2dl2 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 16,141.92 plus est. shipping costs of $ 0.00 to pay for or purchase Verizon cellular telephone and aircard service fee for FY13. This purchase or expenditure is being made because: Verizon Wireless is the cellular telephone and aircard provider for the Police Department. This is the yearly cost to provide those services. Vendor selected for this purchase: Verizon Wireless ri Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: The equipment that is used by the Police Department is under contract with Verizon Wireless. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1321 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ /0 7/ 00 Respectfully subm itted, (Signatt re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\fors\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date UI I?DO' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 8,702.10 plus est. shipping costs of $ 15.00 to pay for or purchase Crack Sealer Sealant This purchase or expenditure is being made because: Sealant for Crack Seal Program (Original Pre-Auth was for estimated amount - based on pallet weights of material) Vendor selected for this purchase: Logan Contractors l l Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Mfg recommended sealant for use with new Crack Seal Unit Prior Committee Actions (Dates): $8000 + $250 Shipping approved on 5/7/2012 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑X Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 155,000.00 and the current available balance is $ 11,453.54 V Respectfully submitted, (Signature Dept. Head or Designee) 3 t- r Z?'y[ Cl1,4.LGC �' j L d 1 Z 3 3/ ,..2 i Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - Crack Sealer Sealant (5 Pallets) Amendment - May 2012.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 25,295.90 plus est. shipping costs of $ to pay for or purchase White and Yellow Fast Dry Marking Paint and Reflectorized Beads City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Annula Paint Project Vendor selected for this purchase: Iowa DOT n Bids or written quotes were taken on this purchase, as follows: Iowa DOT $25,295.90 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Approved $24,336.70 on 1/23/12 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund El Road Use Tax E Sewer Sanitation ElBonds Federal/other grantsEl Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 25,000.00 :4Y11Q $ 25,381.19 Respectfully submitted, i41/6-U �I L-j .7'XI �� 7'7zr,�.l 7 LL-d-�i24, -2 _ l 5 - (Sig ature Dept. ead or Designee) ' Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012-May-Expenditure Pre -Authorization -Additional Paint Charge from DOT.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,527.45 plus est. shipping costs of $ to pay for or purchase Chains and hardware City Clerk Use Only Finance Committee Approval Date (--°{1 (190(1 p This purchase or expenditure is being made because: Replacing chains on the Park Ave. Bridge Vendor selected for this purchase: 3E n Bids or written quotes were taken on this purchase, as follows: Fastenal Cedar Falls, IA $1, 527.45 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund QX Road Use Tax 0 Sewer 0 Sanitation EiBonds Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1555 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res•ectfully submitted, (Signature Dept. ead or Designee) (Project Code) $ 85O.0Q 3357)-- r $ 1,97469 /3 ,?_ 3 . ate (Signature Finance Dept. Review) Date K:lshared goodies1forms12012-May-Expenditure Pre -Authorization -chains for Park Ave. Bridge.xls (Mar 2010)