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HomeMy WebLinkAbout04/23/20121. 2. AMENDED FINANCE COMMITTEE April 23, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of April 16, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Morley 2012 Forensic Professional Program Savannah, Georgia June 3-9, 2012 $579.00 Officers Keller; Harrington; Newell and Oliver 2012 School Safety Conference Johnston, Iowa June 11- 12, 2012 $620.00 3. Approval of request for payment to Dolly James LLC for movement of electrical lines Remove for site preparation for the riverfront housing project, in the amount of $14,528.99— Submitted by Noel Anderson, Community Planning & Development Director. 4. Approval of request for payment to Howard L. Allen Investments, Inc. for the Remove demolition of 123 Stanley Court (former trucking company site) in Rath area for site preparation for the Northeast Iowa Food bank project, in the amount of $100,000.00— Submitted by Noel Anderson, Community Planning & Development Director. 5. Approval of request for payment to Greater Cedar Valley Alliance for work on the environmental site assessment for City -owned land in the San Marnan TIF District, in the amount of $5,999.28—Submitted by Noel Anderson, Community Planning & Development Director. 6. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst.Expenditure Fire $2,555.00 Respiratory physicals and TB testing Information Services $4,000.00 Quantum Superloader 3 Tape Library Leisure Services $2,100.00 Baseball/softball pants Leisure Services $6,000.00 Concrete overlay at Riverfront Stadium for new box seats, to include labor and material Leisure Services $11,000.00 Retaining wall at Riverfront Sports Park near West Exchange and concession stand Leisure Services $9,500.00 Erosion control matting for the new pond at South Hills golf course Leisure Services $1,289.64 Water control structure for South Hills pond Traffic Operations $1,798.00 Various traffic signs BUDGET LINE ITEMS TO BE AMENDED 7. Authorization to increase Line Item 3000 (Cash) and Line Item 2103 (Engineering) in the amount of $12,345.00—Joyce Schroeder, Financial Analyst. 8. Authorization to increase Line Item 3720 (donation) and Line Item 3180 (adult print) and 2106 (computer equip) in the amount of $223,826.00—Kim Chapman, Library Business Office Administrator. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. 2. FINANCE COMMITTEE April 23, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of April 16, 2012. NEW BUSINESS Travel Requests • Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Morley 2012 Forensic Professional Program Savannah, Georgia June 3-9, 2012 $579.00 Officers Keller; Harrington; Newell and Oliver 2012 School Safety Conference Johnston, Iowa June 11- 12, 2012 $620.00 3. Approval of request for payment to Dolly James LLC for movement of electrical lines for site preparation for the riverfront housing project, in the amount of $14,528.99— Submitted by Noel Anderson, Community Planning & Development Director. 4. Approval of request for payment to Howard L. Allen Investments, Inc. for the demolition of 123 Stanley Court (former trucking company site) in Rath area for site preparation for the Northeast Iowa Food bank project, in the amount of $100,000.00—Submitted by Noel Anderson, Community Planning & Development Director. 5. Approval of request for payment to Greater Cedar Valley Alliance for work on the environmental site assessment for City -owned land in the San Marnan TIF District, in the amount of $5,999.28—Submitted by Noel Anderson, Community Planning & Development Director. 6. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Fire $2,555.00 Respiratory physicals and TB testing Information Services $4,000.00 Quantum Superloader 3 Tape Library Leisure Services $2,100.00 Baseball/softball pants Leisure Services $6,000.00 Concrete overlay at Riverfront Stadium for new box seats, to include labor and material Leisure Services $11,000.00 Retaining wall at Riverfront Sports Park near West Exchange and concession stand Leisure Services $9,500.00 Erosion control matting for the new pond at South Hills golf course Leisure Services $1,289.64 Water control structure for South Hills pond Traffic Operations $1,798.00 Various traffic signs BUDGET LINE ITEMS TO BE AMENDED 7. Authorization to increase Line Item 3000 (Cash) and Line Item 2103 (Engineering) in the amount of $12,345.00—Joyce Schroeder, Financial Analyst. 8. Authorization to increase Line Item 3720 (donation) and Line Item 3180 (adult print) and 2106 (computer equip) in the amount of $223,826.00—Kim Chapman, Library Business Office Administrator. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE April 16, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of April 9, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Pohl ICAC Advanced Windows Forensics Ankeny, Iowa June 24- 28, 2012 $670.00 Sergeant McGeough & Officer Girsch Advanced Criminal Street Interdiction and Investigation Johnston, Iowa June 25- 27, 2012 $285.00 Danielle Rohret Foundation in HUD Environmental Review: NEPA and 24 CFR Part 58 West Des Moines, Iowa May 7-10, 2012 $615.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that garbage refund in the amount of $100.00 for Lisa Jackson of 634 Lunar Lane —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $9,000.00 Professional services to administer the Passenger Facility Charge (PFC) Program Building/Maintenance $3,895.00 Security system in amount of $3,645.00 plus an annual central station monitoring fee of $250.00 per year Leisure Services $1,250.00 + $250.00 1 one -ton roll top cover for F450 dump truck, installed Leisure Services $4,515.00 Replacement and installation of (1) 25 hp evaporative condenser fan motor at Young Arena Leisure Services $1,217.70 Thirty (30) swim suits for lifeguard staff Leisure Services $1,090.00 + $118.00 Amended to include shipping for backstop padding for backstops at Riverfront Sports Park Leisure Services $1,400.00 Two complete basketball goals Traffic Operations $17,877.00 3 controllers, 27 surge arrestors and 24 modems Waste Management Services $3,110.00 Concrete saw walk behind TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 )/Y = ! 71. 1. , Copy - Department NAME(S) AND POSITION(S): Inv. Chris Morley DATE: April 13,2012 NAME OF CLASS / MEETING: 2012 Forensic Professional Program DESTINATION: Savannah, Georgia DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 3,2012 Return Date: June 9,2012 DATE(S) OF MEETING: June 4-8,2012 PURPOSE OF TRAVEL: Sgt. Devine is requesting authorization to send Lab Investigator Chris Morley to the 2012 Forensic Professionals Program on June 4-8, 2012, in Savannah, Georgia. Investigator Morley is assigned to the Crime lab and is responsible for the processing and collection of evidence at serious crime scenes. This 5-day course will train Inv. Morley in footwear impressions, fingerprint/ trace evidence, and collection of skin. This training will assist officers in solving violent crimes and bringing violent criminals to justice. The cost of the training is paid by the Forensic Science Initiative, which will pay for airline travel, lodging and registration cost. The city vehicle will be responsible for food, rental car, fuel, and luggage fees. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $100.00 $204.00 MEALS $200.00 $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 579.00 BUDGET LINE ITEM: Luggage Fees Car Rental YES AIRFARE MSC/TOLLS YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 579.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 36 6 / •t Copy - Department NAME(S) AND POSITION(S): Officer's Willie Keller, Jeff Harrington, Steve Newell, and Jim Oliver DATE: April 13,2012 NAME OF CLASS / MEETING: 2012 School Safety Conference DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 11,2012 Return Date: June 12,2012 DATE(S) OF MEETING: June 11-12,2012 PURPOSE OF TRAVEL: Lt. McNamee is requesting authorization to send SRO Officers Keller, Harrington, Newell and Oliver to the 2012 to the School Safety Conference on June 11-12, 2012, in Johnston, Iowa. This 2-day conference will teach School Resource Officers new techniques in the prevention, detection, and investigations of crimes committed on school premises. The registration cost for the conference is $50.00 per officer and lunch both days is provided. Meals and lodging will be required. A city vehicle will be needed to travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $250.00 LODGING $120.00 MEALS $200.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 620.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 155.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO /L I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 13 fit L� DATE DATE CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Mayor BUCK CLARK COUNCIL Committee Communication MEMBERS Finance Committee Meeting: April 23, 2012 Prepared: April 18, 2012 DAVID Dept. Head Signature: Noel Anderson, Community Planning & Development Director ,TONES # of Attachments: 1 Ward 1 SUBJECT: Request for payment to Dolly James LLC for movement of electrical CAROLYN lines for site preparation for the riverfront housing project, in the COLE amount of $14,528.99. Ward 2 HAROLD Submitted by: Noel Anderson, Community Planning & Development Director GETTY Ward3 Recommended City Council Action: We ask that the Finance Committee QUENTIN approve the payment to Dolly James LLC for their payment to MidAmerican HART Energy Company for the moving of electrical lines for the riverfront housing Ward 4 project. RON WELPER Summary Statement: As you may recall, the City Council has approved the Ward 5 development of the riverfront housing project, and an amendment to the original BOB development for a grant for the moving of the electrical lines. This development GREENWOOD agreement and amendment allow for the site to be "shovel -ready" for the At -Large development of the rivercondominums project. STEVE Expenditure Required: $14,528.99 SCHMITT At -Large Source of Funds: bonds and TIF cash Policy Issue: Economic Development Alternative: NA Background Information: The City has previously approved the development of this site. This site will allow for the continuation of the redevelopment of the area for riverfront housing. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer ROKES CONSTRUCTION SERVICE, INC. 415 WINDING RIDGE RD. CEDAR FALLS, IA 50613 CELL: 319-290-3974 EMAIL: delonnarokesPcfu.net Project Manager: Tracy Rokes *****INVOICE***** TO: CITY OF WATERLOO DATE: April 16, 2012 DESCRIPTION: REINBURSEMENT FOR PAYMENT OF MOVING POWER TO UNDEGROUND AT NEW SYCAMORE & 7TH STREET CONDO'S. WORK IS COMPLETED BY MID-AMERICAN ENERGY. THIS WORK IS FOR THE NEW 72 UNIT COMPLEX. TOTAL BILL: $14,528.99 (As PREVIOUSLY AGREED) MAKE CHECK PAYABLE TO: DOLLY JAMES, LLC DOLLY JAMES LLC PREPAID THIS BILL ON 3-21-2012. PAYMENT WAS MADE OF $14,528.99 PLEASE SEND CHECK TO: ROKES CONSTRUCTION SERVICE, INC. 415 WINDING RIDGE RD. CEDAR FALLS, IA 50613 THANK YOU, TRACY ROKES Maya BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward S BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Committee Communication Finance Committee Meeting: April 23, 2012 Prepared: April 18, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Developm Director # of Attachments: 1 SUBJECT: Request for payment to Howard L. Allen Investments, Inc. for the demolition of 123 Stanley Court (former trucking company site) in Rath area for site preparation for the Northeast Iowa Food bank project, in the amount of $100,000. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: We ask that the Finance Committee approve the payment to Howard L. Allen Investments, Inc. for the demolition of the former building, as a part of their acquisition contract. Summary Statement: As you may recall, the City Council approved the acquisition of the former trucking company terminal in the Rath area. As a part of that acquisition, the owner agreed to demolish the building himself. The City of Waterloo held back $100,000 from the total acquisition ($650,000 plus $200,000 in demolition and relocation costs) until the building was demolished as described. The building has now been demolished, and the attached invoice is due. Expenditure Required: $100,000 Source of Funds: bonds and TIF cash Policy Issue: Economic Development Alternative: NA Background Information: The City has worked successfully for completion of 2/3 of the Human Services Campus. The Northeast Iowa Food Bank will soon begin construction on the final piece of this campus, to bring forth new energy, new revitalization, new jobs, and new excitement to the former Rath area. CITY WEBSITE: wwwci.watertoo_ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer INVQICE March 23, 2012 City of Waterloo Attn: Noel Anderson 715 Mulberry Street Waterloo, IA 50703 RE: Former Standard Forwarding site located at 123 Stanley Court, Waterloo, IA Demolition, clearing of debris and leveled to grade Balance due: $100,000.00 Completion Date: March 13, 2012 Please remit payment to : Thank you. Howard L. Allen Investments, Inc. Attn: Howard L. Allen PO Box 622 Cedar Falls, IA 50613 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Committee Communication Finance Committee Meeting: April 23, 2012 Prepared: April 18, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Request for payment to Greater Cedar Valley Alliance for work on the environmental site assessment for City -owned land in the San Marnan TIF District, in the amount of $5,999.28. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: We ask that the Finance Committee approve the payment to Greater Cedar Valley Alliance for the environmental work as described. Summary Statement: The City of Waterloo was recently working on a development project in the area which required the need for an environmental site assessment. Due to confidential and rapid need for the work, the work was done with payment requested at this time. Expenditure Required: $5,999.28 Source of Funds: bonds and TIF cash Policy Issue: Economic Development Alternative: NA Background Information: The City continues to work towards the development of land within the City of Waterloo for future and current economic development projects. This information was obtained for one project, but will also serve useful for future endeavors. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Aga 10 West 4th Street Suite 310 DATE: April 10, 2012 Waterloo, IA 50701 INVOICE # 1 Phone 319-232-1156 Fax 319-233-4580 FOR: Reimbursement Bill To: Noel Anderson City of Waterloo 715 Mulberry St. Waterloo, IA 50703 DESCRIPTION Environ - See Attached Invoice Make all checks payable to Greater Cedar Valley Alliance INVOICE AMOUNT 5,999.28 TOTAL $ 5,999.28 Please consult your tax advisor regarding the treatment of the above investment amount. As a general rule for federal tax purposes invest- ments above should be treated the same as membership dues, ordinary and necessary to the conduct of business. Investments of this nature are not deductible as charitable contributions. The GCVA and GCVCC are 501(c)(6) organizations. The GCVA and GCVCC estimate that 1% of your investment will be spent to lobby State and Federal governments and is nondeductible for income tax purposes, Please remit to: Greater Cedar Valley Alliance and Chamber of Commerce, 10 West Fourth St., Suite 310, Waterloo, IA 50701 Phone: (319) 232-1156 Remittance Statement: To insure proper crediting, please include a copy of the invoice with your check. GREATER CEpAaWALLEY A L L I A N C E& CHAMBER OF COMMERCE BE PART OF SOMETHING GREATER THE CEDAR VALLEY OF IOWA ENVL RON 1600 Parkwood Circle —Suite 310 Atlanta, Georgia 30339 Tel: (770) 874-5010— Fax: (770) 874-5011 Lisa Skubal Greater Cedar Valley Alliance & Chamber 10 West Fourth Street - #310 Waterloo, IA 50701 Regarding : GCVAC: Catapult Ph I ESA 0729225A Invoice Date : Invoice Number : Project Number : FEIN : INVOICE I/27/2012 317056 0729225A 52-1248616 This invoice represents ENVIRON's charges in the amount of $5,999.28 for costs incurred on the project referenced above. ENVIRON conducted an environmental site assessment and limited compliance review of the Greenfield property in Waterloo, Iowa. During this review, ENVIRON: • Conducted a review of documentation made available by the Greater Cedar Valley Alliance and Chamber (GCVAC) • Reviewed historical information sources from Environmental Data Resources, Inc (EDR), including aerial photographs, topographic maps, fire insurance maps, and an abstract of City Directory listings • Reviewed a search of federal and state regulatory databases for the sites and surrounding properties prepared by EDR • Reviewed publicly available information for the sites on local and state agency websites • Visited local regulatory authorities • Conducted a reconnaissance of the property to visually inspect the physical condition of interior and exterior areas consistent with the 2005 ASTM Standard • Interviewed GCVAC personnel during and subsequent to the site visit • Conducted a limited review of and prepared a report summarizing inclement weather patterns, wetlands, and threatened and endangered species for the site and surrounding properties • Prepared a detailed written report for the site summarizing operations and history, chemical use, and issues identified during the on -site reconnaissance Professional Services : Principal 11 Manager 8 Senior Associate 7 Associate 5 Draftsperson Subtotal : Other Direct Costs : Communication & Reproduction Computer TRAVEL INFORMATION SEARCH TELEPHONE Remit To: Subtotal : Total: By Wire or ACH: ENVIRON international Corporation At Wells Fargo Bank ABA Routing Nbr: 121000248 Credit Account Nbr: 2000200146885 SWIFT Code: WFBIUS6S: CHIPS: 0407 Please reference invoice number. 0 6.00 Hours 2.00 Hours 5.20 Hours 25.00 Hours 1.25 Hours By Regular Mail: ENVIRON International Corporation P.O. Box 8500-1980 Philadelphia, PA 19178-1980 Please reference invoice number. $5,011.10 150.33 150.33 302.26 373.75 11.50 $988.18 $5,999.28 GREATER CEDAR VALLEY ALLIANCE & CHAMBER OF COMMERCE co k ( / £ 0 8 0 0 \ ! 0 § k ƒ # f CO tri vr CO co § eo co 69 CO City Clerk Use Only Finance Committee �,�/� 2 Approval Date 7 JV6I(Nla City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 2,555.00 plus est. shipping costs of $ N/A to pay for or purchase Respiratory physicals and TB testing. This purchase or expenditure is being made because: These Annual Cardio/Pulmonary Examinations are a contractual obligation. Vendor selected for this purchase: Allen Occupational Health -Allen Hospital n Bids or written quotes were taken on this purchase, as follows: There is a city wide contract that all medical services are supplies by Occupational Health at Allen Hospital. ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ri Road Use Tax n Sewer Bonds nFederal/other grants I Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1314 (Fund - Department - Activity - Account Number) in which the budgeted amount is Sanitation (Project Code) $ 9,000.00 / nt available ba ce is $ 9,000.00 V Respec fuJ - ub ' itted r (Sign ure Dep . Head or Designee) /c1-0— 1 %i raurt ?, .1-/3 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Respiratory physicals Expenditure Authorization Form (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date it 0-012- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Info. Services Department to expend $ 4,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Quantum Superloader 3 Tape Library This purchase or expenditure is being made because: Need for backing up larger servers Vendor selected for this purchase: DELUASAP Software Bids or written quotes were taken on this purchase, as follows: PCNation - 3598.80 Dell-4415.95 BackupWorks Storage Solutions-4316.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds Road Use Tax ri Sewer El Sanitation Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 411-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully su mitted, Z (y 2,e'i a ; (Signature Dept. He d or Designee) Date (Signature Finance Dept. 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General Information Manufacturer: Manufacturer Part Number: Manufacturer Website Address Brand Name: Product Line: Product Model: Product Name: Product Type: Technical Information Standard Configuration: Storage Capacity: Recording Method: Drive Type: Barcode Reader: Data Transfer Rate: Storage Media Formats Supported: Interfaces/Ports Interfaces/Ports: Physical Characteristics Form Factor: Dimensions: Weight (Approximate): Miscellaneous Additional Information: • Go lo Too Quantum Corporation EC-L2PAE-YF www.quantum.com Quantum SuperLoader 3 EC-L2HAE-YF SuperLoader 3 EC-L2HAE-YF LTO Ultrium 5HH Tape Library Tape Library 1 x Drive/16 x Slot 24 TB (Native)/48 TB (Compressed) Linear Serpentine 1 x LTO Ultrium 5 Installed Included 504 MBps Native 1008 MBps Compressed 516.10 MBps Native 1.01 GBps Compressed LTO Ultrium 5 Read/Write 6Gb/s SAS - Serial Attached SCSI (SAS) 2U Rack -mountable 3.4" Height x 16.7" Width x 27.5" Depth 31.00 lb LTO-5HH Drive. • Tags: Sloraee Devices Backup Devices CL1NTU'vl C7 Hot Deals QUANTUM - Dat160 Tabletop Lvd Scsi Ultra3 • $729.41 • Add to cart TANDBERG / EXABYTE - 400/8002b Lto3 Sas Int Hh Tape • $1,138.86 • Add to cart http://www.pcnation.com/web/details.asp?item=GV 1152 4/14/2012 04/18/2012 08:40 3192914297 WATERLOO LEISURE SER PAGE 02/06 City Clark Use Only Finance Committee Approval Date -tk?- (9012- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ me 2,100 plus est. shipping costs of Baseball/softball pants. Department to expend $ na to pay for or purchase This purchase or expenditure is being made because: Participants in our baseball and softball programs receive pants as part of the registration fee. Vendor selected for this purchase: BSN Sports Cedar Falls, IA El Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: BSN is the only vendor that can get this additional order (due to increased participation) to us in time for our second uniform night. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Ex General Fund El Road Use Tax ❑ Sewer a Sanitation Bonds Federal/other grants Q Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-15666 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res • - • Ily sub itted, (Project Code) $ 39,000.00 $ 21,210.00V- ead or Designee) Date (Sig`nature Finance Dept. Review) Date K:lshared goodies orms\Expend Lure Pre-Authorization-2012 pants.xls (Mar 2010) 04/18/2012 08:40 3192914297 WATERLOO LEISURE SER PAGE 03/06 City Clerk Use Only Finance Committ Approval Data `( l6-612—, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 6,000 plus est. shipping costs of $ to pay for or purchase concrete overlay at Riverfront Stadium for new box seats, to include labor and material. This purchase or expenditure is being made because: overlay for new box seats, lower section at Riverfront Stadium. Vendor selected for this purchase: B&B Builders, Waterloo LJ Bids or written quotes were taken on this purchase, as follows: B&B Builders, Waterloo $5,400 if needed bonding agent extra Matt Construction, Sumner $5,900 if needed bonding agent extra No bid from Bower Concrete, Wloo and Christone Concrete, Waterloo Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer I I Sanitation ❑X Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4400-2170 37STA-GSBX (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 200,000.00'� $ 19 99- / 3 A � ✓, Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodiea\forms\Expenditure Pre-Authorization.xls (Mar 2010) 04/18/2012 08:40 3192914297 WATERLOO LEISURE SER PAGE 04/06 City Clerk Use Only Finance Committee Approval Date(Va(a— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 11,000 plus est. shipping costs of $ to pay for or purchase Retaining wall at Riverfront Sports Park near West Exchange and concession stand. This purchase or expenditure is being made because: Part of renovation of Riverfront Sports Park. Work to be completed by May 18, 2012. Vendor selected for this purchase: Matthias Landscaping Waterloo IA Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping, Waterloo $10,725.00 Jordon Nursery, Cedar Falls no bid could not make time line. No response from B&B Lawn Care, Wloo, Wapsie Pines Lawn Care, Dunkerton. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund El Road Use Tax El Sewer Sanitation 171 Bonds Federal/other grants Other (specify) SH Gaming This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 37SPT-CRYS (Project Code) $ 6626;6,6i0 (Signature Dep . Head or Designee) Date (Signature Finance Dept. Review) bate K:\shared goodies \forms\Expenditure Pre-Autharization.xls (Mar 2010) 04/18/2012 08:40 3192914297 WATERLOO LEISURE SER PAGE 05/06 City Clerk Usa Only Finance Committte[e/2 �1 Approval Date �i 4a `3 L 20 0_ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 9,500 plus est. shipping costs of $ to pay for or purchase erosion control matting for the new pond at South Hills golf course. This purchase or expenditure is being made because: to reduce soil erosion for the new pond construction project at South Hills golf course. Vendor selected for this purchase: Stetson Building Products Waterloo QX Bids or written quotes were taken on this purchase, as follows: Stetson Building Products, Wloo $795 per roll Products at other local vendors do not meet standards. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund Road Use Tax Sewer n Sanitation n Bonds Foderal/other grants I] Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4120-2174 37GLF-POND (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000,00 and the current available balance is $ 53,929.00 Respectfully submitted, / Thc_10 VI Pi' 2- xyl A (Signature DepTFlead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies lforms\Expenditure Pre-Authorizatlon.xls (Mar 2010) 04/18/2012 08:40 3192914297 WATERLOO LEISURE SER PAGE 06/06 City Clerk Use Only Committee, Approval �t rA Approvrov al Date ��``1I(( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,289.64 plus est. shipping costs of $ 250.00 to pay for or purchase Water control structure for South Hills pond. This purchase or expenditure is being made because: to control water level on the new pond at South Hills. Vendor selected for this purchase: Agri Drain ,Adair IA Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Agri Drain, Adair IA is the only vender we could find that provides this type of water control structure. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds D Road Use Tax 0 Federal/other grants 0 Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4120-2174 37GLF-P ON D (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 100,000.00 ✓ $ 53,929.00 f/ 4a A-Afyiz (Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date K:lshared goodieelferrnslExpenditure Pre-Authorizationxls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,798.00 plus est. shipping costs of $ to pay for or purchase Various traffic signs. City Clerk Use Only Finance Comm' e �2 Approval Date /_ This purchase or expenditure is being made because: Update existing signs. Vendor selected for this purchase: Newman Signs, Inc. OX Bids or written quotes were taken on this purchase, as follows: Newman Signs, Inc. Jamestown, ND Iowa Prison Industries Anamosa, IA $1,798.00 $1,864.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El E1 General Fund Bonds Road Use Tax ❑ Sewer ri Sanitation FederaUother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res•ectfully submitted, (Project Code) $ 23,000.00 $ 19, 995.00 (Signature Dept. Had or Designee) ' Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\2012-April-Expenditure Pre -Authorization -Various traffic signs-Newman.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financg Cqamittee approval required? YESNO If so, date approved: /1 r� City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 07 7345 3000 Cash 12,345.00 010 07 7345 2103 Engineering 26HMT LouH 12,345.00 TOTAL $12,345.00 TOTAL $12,345.00 This amendment is being requested because: Hotel -motel taxes awarded for the Lou Henry Hoover Sculpture Garden in FY2011. However, the expenses for design of the project were not all incurred during FY11. Therefore, using the existing carryover cash in the project to cover the remaining expenses incurred in FY12. Prior Committee Actions (Dates): SJned/ (-fLiZ (Si nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment_Hotel Motel.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. City of Waterloo Line -Item Budget Amendment Request Form _/ FINANCE DEPT. ONLY Finar�e yOmmittee approval required? YES V NO If so, date approved: qfroIoop- The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Library Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount and Dept Activity Acct # Acct Name Proj Code Amount 010 33 3180 3720 donation 54,000.0 00 33 3180 1582 adult print 54,000.00' 010 33 3160 3720 donation 33GRT RFID 169,826.00 010 33 3160 2106 computer equip 33GRT RFID 169,826.00' TOTAL This amendment is being requested because: to increase gift revenue to match with expenses $223,826.00 TOTAL $223,826.00 Prior Committee Actions (Dates): Jimv I� 2�1l (Signature Dept. H d or Designee) Date /,,,_C(_. /% )i .S /t< (Signature Finance Dept. Review) Date Date Posted (Finance Dept.)