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Home My WebLink About04/16/20121. 2. 3. FINANCE COMMITTEE April 16, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of April 9, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Pohl ICAC Advanced Windows Forensics Ankeny, Iowa June 24- 28, 2012 $670.00 Sergeant McGeough & Officer Girsch Advanced Criminal Street Interdiction and Investigation Johnston, Iowa June 25- 27, 2012 $285.00 Danielle Rohret Foundation in HUD Environmental Review: NEPA and 24 CFR Part 58 West Des Moines, Iowa May 7-10, 2012 $615.00 4. Approval of garbage refund in the amount of $100.00 for Lisa Jackson of 634 Lunar Lane Submitted by Suzy Schares, City Clerk. 5. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est S/H Expenditure Airport $9,000.00 Professional services to administer the Passenger Facility Charge (PFC) Program Building/Maintenance $3,895.00 Security system in amount of $3,645.00 plus an annual central station monitoring fee of $250.00 per year Leisure Services $1,250.00 + 1 one -ton roll top cover for F450 dump truck, installed $250.00 Leisure Services $4,515.00 Replacement and installation of (1) 25 hp evaporative condenser fan motor at Young Arena Leisure Services $1,217.70 Thirty (30) swim suits for lifeguard staff Leisure Services $1,090.00 + $118.00 Amended to include shipping for backstop padding for backstops at Riverfront Sports Park Leisure Services $1,400.00 Two complete basketball goals Traffic Operations $17,877.00 3 controllers, 27 surge arrestors and 24 modems Waste Management Services $3,110.00 Concrete saw walk behind Waste Management Services $2,079.70 + $25.00 Pressure transmitter BUDGET LINE ITEMS TO BE AMENDED 6. Approve project budget for the Plant Some Shade project in the total amount of $9,319.30—Bill Bachman, Leisure Services Assistant Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE April 9, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of April 2, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Bose & Officer Girsch Basic Tactical Unit SWAT School Minneapolis, May 20- 25, 2012 $2,321.00 Minnesota Officer Moore Interview & Interrogation Johnston, Iowa April 30- May 4, 2012 $270.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Asbestos Abatement Contract with Advanced Environmental for the abatement of 320 West 2" Street and 218 West Mullan Avenue in the amount of $880.00—Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $3,319.80 (2) 20 hp 240V 3 Phase Pumps for Byrnes Pool City Clerk $3,333.00 Medical director mal-practice liability insurance Cultural & Arts $6,175.50 Automated blinds to control light in Schoitz Rooms to replace dilapidated metal blinds which were discarded with replacement of new doors and windows Fire $1,200.00 + $100.00 V31 Aramid Liftbag Leisure Services $8,320.00 Trees purchased for the Plant Some Shade project Leisure Services $3,500.00 Cross country ski grooming device Leisure Services $1,175.00 Fine brick chips for Riverfront Stadium Leisure Services $3,700.00 Approximately 150 ton of 9" — 18" rip rap for Riverview Recreation Area Leisure Services $2,925.00 Five (5) picnic tables Leisure Services $1,700.00 Turface and diamond chalk Police $2,200.00 Repair and replace electronic equipment on surveillance van, to include installing additional new equipment Finance Committee April 9, 2012 Page 2 Police $1,050.00 + $20.00 Replacement 8-pack enclosure batteries for GPS unit Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that authorization to increase Line Item 3361 (State Grant) and Line Item 1537 (Horticulture) in the amount of $15,000.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated April 9, 2012, pp. 1-49, in the amount of $916,586.46, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Investigator Jeremy Pohl DATE: FINANCE DEPT. LINE ITEM USED FY 2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance April9, 2012 STAFF ONLY 010-11-1160- 1346 11PRO ICAC (WOO 73,4 L:7( /5`1/ 2771, { (0- 1 / Copy - Department NAME OF CLASS / MEETING: ICAC Advanced Windows Forensics DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 24,2012 RETURN DATE: June 28, 2012 DATE(S) OF MEETING: June 24-28,2012 PURPOSE OF TRAVEL: Sgt. Rogers is requesting to send Officer Jeremy Pohl to an ICAC Advanced Windows Forensics course in Ankeny, IA., June 24-28, 2012. This training will expand the students knowledge of forensic artifacts in Windows based machines on the XP, Vista, and Windows 7 platforms. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel. A city vehicle will be required to drive to the training location. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 00.00 METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $400.00 LODGING 195.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 670.00 TAXI PARKING AIRFARE MISCITOLLS 010-11-1160-1346 BUDGET LINE ITEM: 11PRO ICAC )0xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 670.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 3/7C0 ✓ (74 G t /7c✓ .f'7d -k'/ Copy - Department NAME(S) AND POSITION(S): Sergeant Matt McGeough & Officer Mike Girsch DATE: April 9,2012 NAME OF CLASS / MEETING: Advanced Criminal Street Interdiction and Investigation DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 25,2012 Return Date: June 27, 2012 DATE(S) OF MEETING: June 25-27, 2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Sergeant Matt McGeough and Officer Mike Girsch to the Advanced Criminal Street Gang Interdiction and Investigation seminar on June 25-27,2012, in Johnston, Iowa. This 3-day course is designed for Officers who have experience working with Gangs and combating gang activity. The course will cover such topics as, investigative techniques, gangs on the internet, gang related search warrants, and gang related court testimony. Both Officers are members of the Waterloo Police Department VCAT unit arid deal with a number of these problems daily. There is no cost for registration and lodging. The only cost will be meals and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $210.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 285.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 142.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Danielle Rohret FINANCE DEPT. LINE ITEM USED FY„2(,'I , BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY �7L F(. f (:".!: GiS= L' -) ) 54 /a ,;ZO/.- Copy - Department NAME OF CLASS / MEETING: Foundation in HUD Environmental Review: NEPA and 24 CFR Part 58 DEPARTURE DATE: May 7, 2012 DATE: 4-5-2012 DESTINATION: West Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: May 10, 2012 PURPOSE OF TRAVEL/TRAINING: Training for the environmental review process DATE(S) OF MEETING: May 8 -10, 2012 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE AIRFARE X COST$ YES NO DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 350 165 0 100 LODGING 0 MEALS 0 REGISTRATION 0 MILEAGE/FUEL 0 TOTAL FOR ALL: $ 615 I BELIEVE THIS TRIP SE S A P AND IS NFCESSA-Y A ' BENE CITY WAT O 224-32-5850-1346 BUDGET LINE ITEM: BG21A ADMN TAXI X GRANT REIMBURSABLE PARKING YES AIRFARE MISCITOLLS YES DEPARTMENT HEAD 4-5-2012 NO X REQUIRED CERTIFICATION NO TOTAL: $ 615 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE J:\NANCY-G\travel\Danielle Envir WDM 4-5-2012.doc DATE March 30, 2012 City Clerk Finance Committee 715 Mulberry St Waterloo, IA 50703 My name is Lisa Jackson, I currently reside at 634 Lunar Lane, and I am submitting this letter to request a full refund of the difference I have been over billed through Waterloo Water Works. This specifically concerns my medium size green garbage can, id # 07640027; I currently have since March 2007. I have already contacted Waste Management Dept, spoke to Laura, and she did confirm I have been over billed since March 2007 thru March 2012. This is for a 5 year time period. The billing statement does not show "size" a person is billed for so that is why I did not know of this mistake or not familiar w/ pricing. Only shows total amount for 3 months $46.50 (net). I should have been billed for Med Garbage Can $10.50(net) per month. Instead I have been billed $15.50 (net) per month. So I have been over billed approximately $300.00 plus tax! Therefore, I am requesting a full refund of the difference for the full 5 years including taxes. This is a mistake made on the billing office, a miscommunication between departments. I believe this is the right thing to do that someone needs to be held responsible for. Please take into consideration I am a law abiding citizen, I am on a tight budget where I - — account for every penny. I cannot afford to give this kind of money away. This has taken extra money out of my pocket that I want back! Thank you for you're for consideration, JG Lisa Jackson 634 Lunar Lane Waterloo, IA 50701 319-939-7299 UUG6DFR DISPLAY Account No 09 60 Customer JACKSON Address 634 5=Payments ? Billing Date 2/25/09 Consu 6 11/25/08 5 8/26/08 6 5/27/08 4 2/26/08 5 _ 11/27/07 4 UUG6DFR Account No 09 60 Customer JACKSON Address 634 5-Payments ? Billing Consu Date 8/24/07 6 5/25/07 2/27/07 _ 11/27/06 Display Account History Account No 09 60 2240 54445 Billing Date C stbmer JACKSON LISA L Ph 287-9195 Address 634 LUNAR LN WATERLOO 5=Payments ? Billing Consu Date 2/28/12 8 11/29/11 8/26/11 5/27/11 2/25/11 11/24/10 UUG6DFR Account No 09 60 Customer JACKSON Address 634 5=Payments ? Billing Consu Date 8/26/10 9 5/26/10 5 2/24/10 11/24/09 8/26/09 5/26/09 Water Payment 5 18.71- 10 20.02- 4 18.71- 4 18.71- MISC 4 17.64- DISPLAY Display Account History 2240 54445 Billing Date LISA L Ph 287-9195 LUNAR LN WATERLOO Sewer Garbage STORM Payment Payment Payment 39.38- 39.38- 39.38- 39.38- 28.00- 39.38- 58.28- 58.28- 58.28- 58.28- 58.28- c 8.66- 8.66- 8.66- 8.66- 8.66- Water Payment 17.64- 17.64- 6 16.85- 6 16.02- 6 16.02- 4 16.02- UUG6DFR DISPLAY Display Account History 2240 54445 Billing Date LISA L Ph 287-9195 Activity LUNAR LN WATERLOO 4/03/12 8:26:46 Activity Total Payment 125.03- 126.34- 125.03- 153.03- 123.96- St Cnd P RT P RT P RT P RT P RT P RT 1 4/03/12 8:26:46 Activity Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment 39.38- 58.28- • 8.66- 123.96- P RT 58.28- 8.66- 117.81- P RT 58.20- , 8.66- 115.36- P RT 58.28- G 107.53- P RT 58.28- 0 107.53- P RT 58.28- r 107.53- P RT 1 33.23- 31.65- 33.23- 33.23- 33.23- DISPLAY Display Account History 2240 54445 Billing Date LISA L Ph LUNAR LN Water Sewer Payment Payment 16.02- 33.23- 12.73- 13.33- 13.33- 13.33- 12.21- 31.65- 33.23- 33.23- 33.23- 33.23- Garbage Payment 58.28- 57.49- 58.28- 58.28- 58.28- 58.28- Water Payment 12.21- STORM Payment 4/03/12 8:29:14 Total St Cnd Payment 107.53- P RT 101.87- P RT 104.84- P RT 104.84- P RT 104.84- P RT 103.72- P RT 4/03/12 8:29:14 287-9195 Activity WATERLOO Sewer Garbage Payment Payment 33.23- 58.28- 5 11.66- 31.65- 5 11.20- 33.23- 3 9.47- 21.10- 60.50- 58.28- 37.00- STORM Payment Total St Cnd Payment 103.72- P RT 103.81- P 102.71- P RT* 67.57- P - cn City of Waterloo 1(u (96(9- Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 9,000.00 plus est. shipping costs of $ to pay for or puchase Professional services to administer the Passenger Facility Charge (PFC) Program. Costs are funded by the PFC Program. This purchase or expenditure is being made because: Clapsaddle Garber is currently working on several large PFC applications causing the administration costs to go over budget in the current fiscal year. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Mike Bearden was working for Earth Tech before going to Clapsaddle-Garber. We continue to work with Mike as he works with City Finance, FAA, and is familiar with the PFC program. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax n Sewer ❑ Sanitation ElBonds n Federal/othergrants n Other (specify) PFC Fund This expenditure is to be coded to the following budget line -item: 291 29 7755 1319 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 10, 000.00 $ (1,437.22) 4 c p00 bkcATd30Aekila. re I) - ignature Dep /"! d or Designee) Date (Signature Finance Dept. Review) Date users\shared goodies \forms\Clapsaddle-Garber FY12 Addl.xls(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1 � t G 61 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,895.00 plus est. shipping costs of $ to pay for or purchase of a Security System in the amount of $3,645.00 plus an annual central station monitoring fee of $250.00 per year. This purchase or expenditure is being made because: Security System for Waterloo Public Library Vendor selected for this purchase: Hawkeye Alarm & Signal Company ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Hawkeye Alarm is only local vendor and currently provides service to all City Alarm Systems Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-3100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resgeciully s itted, _/ll: !. )../? d// Date (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) (Project Code) $ 5-6100 0 $ zAU,'i1 K:\shared goodies \forms\Pre-Auth Security System - Library.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date *11(1 ( (0— The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 1,250 plus est. shipping costs of $ 250.00 to pay for or purchase 1 one -ton roll top cover for F450 dump truck, installed. This purchase or expenditure is being made because: to meet City ordinance requiring loads to be covered when traveling to the brush dump. Vendor selected for this purchase: Stubers Truck Waterloo IA 1---)1( Bids or written quotes were taken on this purchase, as follows: Stubers Truck $1,250 plus shipping. The following vendors did not have OR did not install this product: Harrison Truck Center, Saddler Power Train, Mutual Wheel. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4110-2113 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, i� (�% c C 9�,z fO (Sigiture Dept. ead or Designee) Date (Signature Finance Dept. Review) Date $ 29,000.00 `er $ 22,920.40 v K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee/ Approval Date y((LP(9(tla" City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,515.00 plus est. shipping costs of $ n/a to pay for or purchase Replacement and Installation of (1) 25hp evaporative condenser fan motor at Young Arena. This purchase or expenditure is being made because: During a recent maintenance inspection of this motor,it was determined that it is nearing the end of its useful life. This motor is a critical piece of equipment and needs to be replaced. Vendor selected for this purchase: All Temp Refrigeration ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff has performed all maintenance work on the Young Arena ice system since 1994 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax Bonds ❑ Federal/other grants ❑ Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 't 11- 31— y CX? .1?i (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submi (Project Code) $ 16G. COO `/ $ jrA 3S`i Signature Deb ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Evap Tower Pump 2012 Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I (LQ l76(9" The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,217.70 plus est. shipping costs of $ to pay for or purchase Thirty (30) swim suits for lifeguard staff. This purchase or expenditure is being made because: suits to identify pool staff for the 2012 swim season. Vendor selected for this purchase: Adolph Kiefer & Associates Zion IL n Bids or written quotes were taken on this purchase, as follows: Adolph Kiefer Zion IL $40.59 per suit includes shipping Lifeguard Store Normal IL $42.00 per suit plus shipping Does not meet specs Original Watermen, eLifeguard.com n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: OX General Fund n Road Use Tax n Sewer Sanitation ElBonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1557 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 7,000.00 V and the current available balance is $ 5,254.00 Repsectfully submitted, � `l-1 -j'l ' _,7� /l,I.,ZZ , 4 ) %ii/ , . /,)--uJ /-- �(Signature t. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 41(0(0-0 0— The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,090.00 plus est. shipping costs of $ 118.00 to pay for or purchase Amended to include shipping. Backstop padding for backstops at Riverfront Sports Park. More padding is needed than what was ordered in September 2011. This purchase or expenditure is being made because: product is necessary to improve the visual appeal of the Riverfront Sports Park. This is part of the project funded by BHCGA, the City and B.O.B. Vendor selected for this purchase: Beacon Ballfields Middleton WI n Bids or written quotes were taken on this purchase, as follows: Beacon is honoring their bid from September 2011. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 3-20-12 approved at $1,090.00 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ri Sewer n Sanitation Bonds 0 Federal/other grants Other (specify) X This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 150,000.00 and the current available balance is $ 44,890.00 Respectfully submitted, - ,C./ . CLC. / l L< g G 2 (6) e ;- "-fS gnatuT pt. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) 04/10/2012 15:39 3192914297 WATERLOO LEISURE SER PAGE 02/02 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 1,400 plus est. shipping costs of $ to pay for or purchase two complete basketball goals. City Clerk Use Only Finance Committee Approval Date `qf l.E 60— This purchase or expenditure is being made because: Two new basketball goals for Highland Park as part of theproject to replace the basketball and tennis courts in the park. Vendor selected for this purchase: All Inclusive ❑X Bids or written quotes were taken on this purchase, as follows: All Inclusive Rec, Farmington MO $1 371.00 Boland Recreation, Marshalltown IA $2,500.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ) ❑ Sewer n Sanitation ❑X )--I Bonds L Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4105-2168 (Fund - Department - Activity - Account Number) not set u et (Project Code) in which the budgeted amount is and the current available balance is $ 13,879.00 Res ysubmit /� ,') I. i t iAla L- &,! /-ii-t %L i'ri-/i (Signature D ead or Designee) Date /� (Signature Finance Dept. Review) Date K:lshared goodieslformslExpenditure Pre-Authorfzation.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date u�(t-Q(i9-- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 17,877.00 plus est. shipping costs of $ to pay for or purchase 3 controllers, 27 surge arrestors and 24 modems This purchase or expenditure is being made because: Replacement parts damaged due to lightening on March 29th. Vendor selected for this purchase: Brown Traffic Products OX Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products Davenport, IA $17,877.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax Sewer n Sanitation ElBonds FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 90,000.00 $ 47,604.64 Respectfully submitted, /VAL, g///i/a ( I nature Dept. Had or Designee) 1 Date J 9 P 9 ) (Signature Finance Dept. Review) Date K:\shared goodies \forms\2012-April-Expenditure Pre -Authorization -Lightening damage - Brown Traffic.xls (Mar 2010) j� 1id�Jc,t� City Clerk Use Only Finance Committee Approval Date `t f 11_ ( 1or- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3,110.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Concrete saw walk behind This purchase or expenditure is being made because: Our walk behind saw is worn out needs to be replaced nBids or written quotes were taken on this purchase, as follows Star Equipment $3110.00 ; Black Hawk Rental and Sales; $3500..00 ; Gierke Robinson &Co. $3457.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: ]Sewer: ]Sanitation: Bonds: ]Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1374 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitte q Date (Signature Finance`Dept. Review) Date (Sfggrfture Dept. Head Or Designee) (Project Code) $ 4,400.00 $ 4,400.00 STAR EQUIPMENT, CONSTRUCTION EQUIPMENT DISTRIBUTORS SALES - SERVICE - RENTAL QUOTATION 1401 2ND AVENUE - DES MOINES, IA 50301 - 515/283-2215 - 800/369-2215 - FAX 515/283-0295 2950 6TH ST. SW - CEDAR RAPIDS, IA 52404 - 319/365-5139 - 800/728-5139 - FAX 319/365-6726 2625 W. AIRLINE HWY - WATERLOO, IA 50703 - 319/236-6830 - 800/791-9249 - FAX 319/236-6834 2100 E. LINCOLN WAY - AMES, IA 50010 515-233-9500 - FAX 515-233-9505 lame Quote No. ompany tits mc Idovzuo - (,t/mt7tP 011-14no-14- Date y--‘,/-/Z ,ddress 35b5 &Sw» 1111E Literature 161E721.0) ,11vi4 5D7oZ Phone . . /9- Z9/-I/553 QTY DESCRIPTON LIST PRICE Contractor Price /1460 /s573 £F Rz, ii-J( . v 474/9945 - 3569 t m'k 0" BAm CAD �AAt'/irr / �lunlo Pft aswww/ -_ Sow 6 Curlu4fly /5 S ek so 40 -t yh f ut r1e5S Sr1w tyt u574 he 5 U/ o� 44 a10/. 4�9 Trade - In Make Trade - In Model ade - In Serial No. F.O.B. Point Terms Sub Total Allowance Sub Total Sales Tax Sub Total Freight Net Total .3//d,460 Estimated Delivery after Receipt of Order Subject to Prior Sale and Quotation for Acceptance Within Management Approval Date Accepted STA QUIPMENT, LTD. By By iG 324 W..15th Street Waterloo, IA 50702 Bobcat. Jim DYKSTRA of Waterloo SALES 324 W. 15i1-1 Sr. Waterloo, IA 50702 319-234 4421 0 1-800-531-5797 Power =- Equipment Bus:(319) 234-4421 Cell: (319) 939-71 1 1 Fax: (319) 234-7312 www.BlackHawkRental.com GIERKE- ROBINSON COMPANY 3929 W. River Drive • Davenport, IA 52802 563-322-1725 1107 So. Riverside Dr, 4490 Dodge Street. Iowa City, IA 52246 Dubuque, IA 52003 319-356-5860 563-556-1185 701 - 14th Street 3201 W. Airline Hwy. Bettendorf, IA 52722 Waterloo, IA 50703 563-355-1120 319-234-3528 www.grco.com U th City Clerk Use Only Finance Committee Approval Date 14(te(gvI9- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the VVM3 Departmant to expend $ 2,079.70 Pressure transmitter plus ext. shipping cost of $ 25.00 to pay for or purchase This purchase or expenditure is being made because: The lagoon pressure transmitter is not working properly and needs to be replaced. This is a critical piece of equipment for the lagoon cover. nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: This is a direct replacement from Rosemount Inc. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: []Road Use Tax: []Sewer: [Sanitation: []Bonds: []Federal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submi ed, P ' $ 301,422.00 v $ 80,633.56 `"- . - `f`//- 20/2 yy-iae/�,! r'�/ i%,Cz f/!' Gl)- (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date EMERSON. Date: 11-Apr-12 To: John Hyman WATERLOO CITY OF 3505 EASTON AVE WATERLOO, IA 50702-2000 Quote # 3306478 Prepared By: HANLON, CASEY Inside Sales Representative Salesperson: MELLEN & ASSOCIATES-COMM-MUNI Field Sales Representative Reference: DP TRANSMITTER Quote #3306478 Time: Phone: Fax: Phone: Email: Phone: Email: Fax: Quote Summary Information ROSEMOUNT Rosemount Inc. 8200 Market Boulevard Mail Station PK17 Chanhassen, MN 55317-9687 08:19 AM 319-291-4553 1-800-999-9307 Casey.Hanlon@Emerson.com Dave.Marszalec@ernerson.com 952-906-8815 Project Name: Payment Terms: NET30 Trade Terms: INCO2010 FCA Frght & Hdlg: PREPAID AND ADD Quote Date: 09-Apr-12 Quote Firm For: 60 Days Ship Date: 2 WEEKS ARO Ultimate Dest: United States John, We are pleased to submit the attached quotation for your review. Should you have any questions, please do not hesitate to contact us at the above number. Thank you for your consideration of Rosemount. We look forward to satisfying your instrumentation needs. Best Regards, Casey Hanlon Inside Sales Representative Rosemount Customer Central Number of Pages Including This Cover Sheet: 4 Quotation Number: 3306478 .April 11, 2012 WATERLOO CITY OF CUST LINE _ ITEM _ QTY ITEM DESCRIPTION UNIT $ TOTAL US $ 1 1 3051CD1A22A1A134E5L4M5P1 3051C Measurement Type 1 Pressure Upper Range Limit A Transmitter Output 2 2 A 1 A B4 ES L4 MS P1 QN/CIg 1 Materials of Construction Isolating Diaphragm 0-Ring Sensor Fill Fluid Housing/Conduit Mounting Bracket Product Certifications Bolting Material Display and Interface Options Pressure Testing 2 1 MISC-PRES-0003 Primary Tag Estimated freight charges ROSEMOUNT Pressure Transmitter Differential 25 inH20 (62.3 mbar) 4-20 mA with Digital Signal Based on HART Protocol Coplanar, SST, SST 316L SST Glass -Filled PTFE Silicone Polyurethanc-covered Aluminum, 1/2-14 NPT Coplanar flange bracket, all SST, 2-in. pipe and panel FM Explosion -proof, Dust Ignition -proof Austenitic 316 SST Bolts LCD Display Hydrostatic testing with certificate Secondary Tag Calibration -1.5 to 0.25 IN H20 QUOTED FREIGHT AND HANDLING - PRESSURE Quotation Number: 3306478 Page 2 of 4 $2,079.70 $2,079.70 $25.00 $25.00 Quote Total $2,104.70 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total $ IA DNR - MidAmerican Energy Plant Some Shade #11 Todd Derifield 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # B. State Grant Yes X No Grant Name C. City Match D. Other Entities Name Source of Funding Yes I 1 No 2. Attach copies of any grant agreements that will fund the project (REQUIRED) iM Ott- MO f rec- 'd y et Project No. Subproject No. To be assigned by the Finance Dept. 57x_5r P57 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑ 0 Yes No ❑ ❑ ❑ 0 El ❑ 0 ❑ 0 ❑ 0 ❑ ❑ This project is with the Iowa DNR and Mid -American Energy. Trees are offered for sale at $30.00 to customers of Mid -American Energy. IA DNR reimburses the City of theexpense of the trees, plus an administrative fee. This will be the eleventh time the City has participated in the Plant Some Shade project. Page 2 must be attached and signed. K:\shared goodies\forms\PSS Project Budget Workshee.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee // I Approval Date 14 (N2 610y Project Name (from page one) IA DNR - MidAmerican Energy Plant Some Shade #11 Department No. project will be budgeted under 37 Leisure Service Activity No. project will be budgeted under 010 37 4105 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3712 Sale of Trees EXPENDITURES: To be assigned by the Finance Dept. Project No. 3?/Z-s'r" Subproject No. PS / I (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total 2,569.30 2,569.30 6,750.00 6,750.00 TOTALS $ 9,319.30 $ $ $ $ 9,319.30 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees 1541 Cleaning Supplies 950.00 $ 950.00 8,319.30 8,319.30 50.00 50.00 TOTALS $ 9,319.30 $ $ $ - $ 9,319.30 (Signature Dept. Head) Date (Signature Finance Dept. Review) 4-6-",261/. - Date K:\shared goodies\forms\PSS Project Budget Workshee.xls\Page 2 (Donat or NON-constr) (Mar 2010)