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Home My WebLink About03/19/2012FINANCE COMMITTEE March 19, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart 1. 2. 3. 4. 5. Approval of Agenda, as proposed. Approval of Minutes of March 12, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rehl-Mason City PD, Anderson —Clear Lake PD LEIN Criminal Intelligence Course Johnston, Iowa April 2- 13, 2012 $1,600.00 Capt. Pillack, Sgt. Feaker, Investigator Saunders, Todd Wilson, Inv. Berry, Officer Roberts, Bellis — CFPD Multi -State Conference Dubuque, Iowa May 2-4, 2012 $2,231.36 Sgt. Fangman, Officer's Savage, Frein, Roberts, Muhlenbruch, Watson, Sadd, Ladage (CFPD), and Jeager (UM) Midwest Gang Wisconsin Dells, Wisconsin May 20- 23, 2012 $5,356.00 Officer's Hundley, Jurgenson, and Wilson Advanced Vehicle Contraband and Concealment Johnston, Iowa April 5-6, 2012 $180.00 Pat Treloar, Fire Chief IA Assoc of Professional Chiefs Spring Conference Ames, Iowa April 10- 11, 2012 $175.00 6. Authorization to accept bid from Electronic Engineering at a cost not to exceed $9,078.97 per squad car for the FY2012 Equipment Installation in Squad Cars and Purchase of Needed Equipment to Outfit Six New Squad Cars -Submitted by Dan Trelka, Director of Safety Services 7. Approval of request for payment to Dolly James LLC for movement of electrical lines for site preparation for the riverfront housing project in the amount of $14,528.99— Submitted by Noel Anderson, Community Planning and Development Director. 8. Pre Authorizations to Expend over $1,000.00 Dept AmountEst. Expenditure Bldg Maintenance 83 7cn 00 Ti 1 tri f €er BuildinglnspeEters—OfF�ce Remodel _-�-=�a m � Fal Bldg Maintenance $5,752.00 Building Inspectors' Office Remodel Bldg Maintenance, Clerk/Finance, Fire, HR, and Police Not to exceed $57,000.00 Furniture to replace Fire Chiefs office furniture and furniture to remodel and utilize City Hall efficiently Fire $4,469.12 + $250.00 Quint 302 suspension springs Leisure Services $4,500.00 Chemicals & fertilizers for turf at City parks, ball parks and downtown areas Leisure Services Not to exceed $3,000.00 20 ga/ overhead door with V2 horsepower overhead operator, installation and material Leisure Services $6,864.14 Two swimming pool lifts Police $15,579.00 + $150.00 Three L3 Mobile -Vision Inc. Flashback 2 in car video systems with body transmitters Police $4,428.73 + $150.00 Office furniture for Internet Crimes Office Waste Management $4,873.00 + $200.00 Pump part Waste Management $4,489.00 VFD 75hp pump BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE March 12, 2012 5:00 p.m. Council Chambers Members present: Schmitt, Hart. Absent: Cole. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of March 5, 2012, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Aric Schroeder, City Planner 2012 Cedar Valley Coalition Washington, D.C. February 26-29, 2012 $2,375.09 Suzy Schares, City Clerk; Cheryl Huddleston, Human Resources Manager; Nikki Fischels, Clerk II Payroll 2012 Iowa Employment Training & Benefits Conference Altoona, Iowa April 25- 26, 2012 $686.49 Michelle Weidner, Chief of Financial Services Economic Development Financing Update Live Audio Conference March 27, 2012 $200.00 Paul Huting, Leisure Services Director; Todd Derifield, City Forester Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $450.00 Chris Dolan; Joel Schares; Jake Schaefer Iowa Park and Recreation Spring Conference Waterloo, Iowa April 3, 2012 $330.00 Mark Gallagher, Sports Manager; Alex Hildman, Recreation Specialist Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $450.00 Bob Etringer, Sports Programmer Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $255.00 JB Bolger, Golf Manager Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $225.00 Matthew Chesmore, Rehabilitation/Relocation Specialist Healthy Homes Practitioners Course Moravia, Iowa May 13- 16, 2012 $1,075.00 Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa April 17, 2012 $180.00 Paul Huting, Leisure Services Director, explained that the cost is different due to adding an aquatic course. Mr. Schmitt complimented Michelle Weidner, Chief Financial Officer, for taking an online course. Ayes: Two. Absent: Cole. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Pioneer Graphics in the amount of $9,386.77 to design, produce and distribute the Spring 2012 Storm Water Finance Committee March 12, 2012 Page 2 Education Brochure —Submitted by Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Two. Absent: Cole. Motion carried. Moved by Schmitt seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Cultural & Arts $24,500.00 To design & install display cases for collection Cultural & Arts $15,800.00 To design & install glass door for Forsberg Galleries Cultural & Arts $1,993.00 Installation of donated high -density collection storage shelving; rolling carriages, tracks and replacement wheels Cultural & Arts $11,402.89 For Schoitz Room automated shades for windows Engineering $5,427.00 Manufacture and installation of one Wayfinding Sign and the straightening of frame and reinstalling of another Wayfinding sign Information Services $16,987.41 Microsoft Exchange 2010, 250 clients & Server 2008 R2 Leisure Services $1,688.75 Baseball & softball pants Leisure Services $867.00 + $209.00 AMENDED —three self closing cabinets to store flammable products Leisure Services $52,156.00 Chemicals and fertilizers for turf management at municipal golf courses Public Works $2,500.00 Asbestos abatement on roof structure of former CMC Site Building Traffic Operations $1,396.11 150 foot of 12 conductor 600V wire Traffic Operations $40.00 shipping Upgrading software and upgrading 4 cameras Traffic Operations $1,182.00 Emergency repairs-MarcNX Traffic System -upgrade and repair Integrator Level II Waste Management Services $3,498.00 Refractory floor Eric Thorson, City Engineer, mentioned that the wayfinding signs would be replaced in the same location as previously installed. Cammie Scully, Culture and Arts Director, noted that they did not take low bid because they have used the chosen bidder before and have had a positive experience. Ayes: Two. Absent: Cole. Motion carried. Moved by Schmitt, seconded by Hart that project budget for the FY10 Capital Funds Allocation for Ridgeway Towers in the amount of $61,170 to be used for driveway project and to remodel handicapped apartment bathrooms including re -tiling —Submitted by Ethel Washington, Housing Director, be approved. Ayes: Two. Absent: Cole. Motion carried. Moved by Schmitt, seconded by Hart that project budget for the FYI1 capital funds allocation for Ridgeway Towers in the amount of $50,825.00 to be used to install a detention pond — Submitted by Ethel Washington, Housing Director, be approved. Ayes: Two. Absent: Cole. Motion carried. Moved by Schmitt, seconded by Hart that project budget to use Brownfields Clean Up Revolving Loan funds for asbestos abatement at CMC site in the amount of $2,500.00—Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Two. Absent: Cole. Motion carried. Finance Committee March 12, 2012 Page 3 Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated March 12, 2012, pp. 1-54, in the amount of $702,407.64 be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Absent: Cole. Motion carried. With nd further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:11 p.m. Ayes: Two. Absent: Cole. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED Gjt ////fi;: Z.6 /G FY i'/:-.BUDGETED E�' EXPENOi& / 5-e/&, / THIS REQUEST LEFT AFTER THIS REQUEST .643 //cf5 4 7/ DATE 777 c: .3' -5 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Jeremy Rehl-Mason City PD. Dean Anderson -Clear Lake Police DATE: March 5, 2012 NAME OF CLASS 1 MEETING: LEIN Criminal Intelligence Course DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 2, 2012 RETURN DATE: April 13, 2012 DATE(S) OF MEETING: April2-13, 2012 PURPOSE OF TRAVEL: To attend the 2012 LEIN Criminal Intelligence Course in Johnston, Iowa. This course will provide instruction related to intelligence process, surveillance techniques, photography, legal issues and a week long practical exercise. This course is funded and reimbursable through the LETPP Homeland Security Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: COST YES NO CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: Included in registration LODGING MEALS $1600.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 1600.00 TAXI PARKING AIRFARE MISC(TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRTLEN56 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTM NT HEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 7a // TRAVEL REQUEST CITY OF WATERLOO FY 20/. BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Sc6:0i CO : / 31F. /r:c<>i . 71 2;'A- 3 - y' .:Z 2 Copy - Department NAME(S) AND POSITION(S): Captain Tim Pillack, Sgt. Feaker, Joe Saunders— Investigator, Todd Wilson, Inv. Nick Berry, Officer Chris Roberts, Ryan Bellis-Cedar Falls Police DATE: March 5, 2012 NAME OF CLASS / MEETING: Multi -State Conference DESTINATION: Dubuque, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 2, 2012 RETURN DATE: May 4, 2012 DATE(S) OF MEETING: May 2-4, 2012 PURPOSE OF TRAVEL: To attend the 2012 Multi -State Conference sponsored by the U.S Attorney's Offices Iowa, Illinois, Wisconsin and Minnesota in Dubuque, Iowa. Topics included in the training in White Supremacist Threats and Rights, Threat Assessment and Management Training, Arabic Culture & Islam, Domestic Crisis Intervention, Drug Endangered Children and many more. The conference has been approved by Iowa Homeland Security and will be funded with the LETPP Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $1207.36 $224.00 LEIN $448.00 W"loo $700.00 $100.00 LODGING MEALS REGISTRATION MILEAGE/FUEL $2231.36 TOTAL FOR ALL: $ LEIN TAXI PARKING AIRFARE MISCITOLLS 448.00 Waterloo PD 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LENS X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD Dan Trelka, Director I APPROVE THIS TRAVEL REQUEST X MAYOR ?� -- DATE X DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTb THIS REQUEST LEFT AFTER Tr -Rs STAFF ONLY 010-11-1100-1346 & 010-11-1150-1346 11GRT LEN6 COOU`' tLc.i - /, iq S:3jf .376 1106; NAME(S) AND POSITION(S): Sergeant Greg Fangman, Officer Ed Savage, Thomas Frein, Chris Roberts, Ryan Muhlenbruch, Nate Watson, Nick Sadd, Zach Ladage(CFPD), & Dana Jeager (UNI DPS) DATE: REQUEST DATE j!i i .j'- % GI Original - Clerk/Finance Copy - Department March 9, 2012 NAME OF CLASS / MEETING: Midwest Gang Investigators Association Conference DESTINATION: Wisconsin Dells, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 20, 2012 Return Date: May 23,2012 DATE(S) OF MEETING: May 20-23,2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Sgt. Fangman,Officers Savage,Frein, Roberts, Muhlenbruch,Watson, & Sadd to the MG/A Conference on May 20-2312th, 2012, at Wisconsin Dells. This 4-Day Conference will present information about all types of gangs from outlaw motorcycle gangs to Hispanic and intercity street gangs. It will also present information about the sovereign citizen movement. The conference will provide Officers with Information on how to investigate and deal with the gang problems that plague or communities. The Lein Grant will pay the cost of registration and lodging. The cost of meals and fuel will be paid out the training budget. City vehicles will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1800.00 LODGING TAXI $1106.00 (WPD) MEALS PARKING $2200.00 REGISTRATION AIRFARE $250.00 (WPD) MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 5356.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 595.11 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED 010-11-1100-1346 FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST (�'Q LEFT AFTER THIS REQUEST DATE )/;• 'J ' 1 % %- Original - Clerk/Finance Copy - be•artment NAME(S) AND POSITION(S): Officer's Jarid Hundley, Kyle Jurgensen, & Troy Wilson DATE: March 9,2012 NAME OF CLASS / MEETING: Advanced Vehicle Contraband and Concealment DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 5,2012 Return Date: April 6,2012 DATE(S) OF MEETING: April 5-6,2012 PURPOSE OF TRAVEL: Lt Campbell is requesting authorization to send Officer's Jarid Hundley, Kyle Jurgensen, and Troy Wilson to the Advanced Vehicle Contraband and Concealment course on April 5-6, 2012, in Johnston, Iowa. This 2- day course will teach the Officers an over-all perspective of contraband and concealment as well as the ethics required when conducting a vehicle search. This course is put on through the Midwest Counter drug Training Center. The registration is free and MCTC will pay for the lodging. The only cost to the city will be meals for the officers and transportation cost. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING TAXI $180.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 180.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 60.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED '/C /2- R/O ; FY°I2' BUDGETED oc) EXPENDED YTD / 5z( THIS REQUEST /%S.( , LEFT AFTER THIS REQUEST ,26:6.S 6.o DATE j k 0- NAME(S) AND POSITION(S): Pat Treloar, Fire Chief DATE: 11(.1 l IG 111Y111:G FY ' I"` March 12, 2012 NAME OF CLASS / MEETING: Professional Development Seminar DESTINATION: Ames, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 041012 RETURN DATE: 041112 DATE(S) OF MEETING: 04/10/12 to 04/11/12 PURPOSE OF TRAVEL: Attend Iowa Association of Professional Chiefs Spring Conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: $90.00 LODGING TAXI $25.00 MEALS PARKING $60.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $175.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIE IS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST A S NECE ARBENEFICIAL JD THE C DEPARMENT HAD MAYOR D..-1 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO Committee/Council Communication Finance, Public Safety Committee, City Council Meeting: 03/18/2012 Created on 03/14/2012 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: None SUBJECT: Accept bid from Electronic Engineering for FY 12 Equipment Installation in squad cars and purchase of needed equipment to outfit six new squad cars. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Accept bid from Electronic Engineering from FY 12 Equipment Installation and purchase of needed equipment to outfit six new squad ears. Summary Statement: We requested bids from a total of four vendors for the installation of equipment in Waterloo Police marked and unmarked vehicles. Only one vendor submitted a bid, and this bid meets all specifications. We recommend we accept Electronic Engineering's bid of up to $9078.97 per squad car: Expenditure Required: Yes Source of Funds: General Obligation Bonds and General Funds as needed Policy Issue: None Alternative: None Background Information: This vendor has been providing this service to the City of Waterloo for the past several years. It is a very unique business with very little competition within the industry. Electronic Engineering has provided us with exceptional and reliable service for our public safety needs. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 19, 2012 Prepared: March 14, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Request for payment to Dolly James LLC for movement of electrical lines for site preparation for the riverfront housing project, in the amount of $14,528.99. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: We ask that the Finance Committee approve the payment to Dolly James LLC for their payment to MidAmerican Energy Company for the moving of electrical lines for the riverfront housing project. Summary Statement: As you may recall, the City Council has approved the development of the riverfront housing project. As a part of the site preparation, it has been learned the electrical lines must be moved and only serve the City of Waterloo substation in this area. As a part of the City's due diligence to ready the site for construction, MidAmerican would move the lines from their present location, and bury them for their service to the substation. Expenditure Required: $14,528.99 1 1 Mrl C0 Source of Funds: bonds a F-eash v{ll Go 8ordis /?6,e101- eDd coo L r./wlce 2�3 Co 73 Policy Issue: Economic Development Alternative: NA Background Information: The City has previously approved the development of this site. This cost would be above the original amount of funds as previously dedicated for "closing and other costs" in the original approval. This site will allow for the continuation of the redevelopment of the area for riverfront housing. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 2-2e 12-6-05 MidAmerican Energy Company ELECTRIC DISTRIBUTION EXTENSION AGREEMENT NON-REFUNDABLE CONTRIBUTION IN AID OF CONSTRUCTION MidAmerican Energy Company, an Iowa Corporation, its successors and assigns, (Company), and Dolly James LLC its successors and assigns, (Applicant) agree as follows: 1. Company will extend its electric distribution system as required to make electric service available to the following platted and described area: Sycamore Street Condominiums 2. The Company shall: a. Install, own, operate and maintain the electric distribution system and reserves the right to extend or alter the system in the future if necessary. b. Furnish all necessary labor and materials required for the construction of such distribution system. c. Schedule such installation with Applicant so as 10 provide timely service. 3. The Applicant shall: a. Provide, without cost to the Company, such easements as are necessary for the construction, operation and maintenance of the electric distribution system. b. Provide easement areas: 1) cleared of all obstructions; 2) within 4" of final grade over the route of the distribution system; 3) with streets finished to local specifications; and 4) with sewer and water installed. c. Place visible stakes, including lot numbers, on all lot comers and easement lines. d. Provide drawings showing the location of all present and future underground facilities. e. Provide the concrete transformer pads, conduit systems, and other facitlities where required by the Company's tariffs and electric service manual (includes an inspection by a Company representative prior to pouring the pads or covering the conduit system). f. Locate all underground facilities such as storm sewers, sanitary sewers, septic lines and water lines that are not located by members of a one -call locating system. g. Indemnify, protect and hold harmless the Company from and against all liability, damage, loss, claims and actions any nature whatsoever which arise out of damage to underground facilities resulting from the customer's failure to correctly locate such facilities as required under this agreement. h. Hold Company harmless for any loss, cost or damage caused by delays in construction of the distribution system and services. 528.99 4. Applicant agrees to pay $ 14,as a contribution in aid of construction in accordance with Company's tariff. The cash contribution in aid of construction shall be due when this Agreement is signed by Applicant. If Applicant requires that the installation be completed during the winter construction season, or when adverse working conditions impede construction, Applicant shall pay an additional non-refundable sum of $ 4'97 per foot. The Company reserves the right to determine when such winter construction season conditions exist. 5. Within the area described above, Company will provide electric service to customers in accordance with Company's tariffs and regulatory requirements. MIDAMERICAN ENERGY COMPANY APPLICANT By Clay Youngblut By Tale Distribution Design Technician Title WMIS # 2274897 Date Wanted District Waterloo Date Signed City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,250.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date 31 el I at 0-- This purchase or expenditure is being made because: Required electrical for Building Inspectors' office remodel Vendor selected for this purchase: K & W Electric Inc. El Bids or written quotes were taken on this purchase, as follows: K & W $ 3,250.00 Community Electric $ 5,761.00 Nelson Electric $ 5,020.00 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer n Sanitation OX Bonds n FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: `a4.r1-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe ully submitted, (Project Code) $ IZZ, C{bD. CO $ 15 c z;2, (ig1iature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:.shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) KW Electric Inc. 1127 Lincoln Street P.O. Box 967 Cedar Falls, Iowa 50613 http:// www.k-welectic.com E-mail: mmyers@k-welectric.com Phone (319) 277-0415 Fax (319) 277-1418 Date: 2/2/12 To: City of Waterloo Regarding: Remodel of building inspections budget numbers only We propose to install the required electrical per plans for the sum of:, ****This price does include: 1- Installing new for power 2- Installing two 3- Installing new 4- Moving existing 5- Moving existing ceiling mounted r25 700 wiremold and quad outlets to eight different desk locations new GFCI's on countertop, on new 20amp circuit 700 wiremold to eight different desk locations for data/phone light fixtures to make new pattern with new desk locations lighting sensor to new door location and installing new sensor 6- Installing all new cat 5 female jack for phone/data 7- Moving phone/data and power due to new door location in conference room ****This price does not include: 1 Any other work that may need to be done 2- Punch down work on the phone/data control panels 3- Proving any other light fixtures *****This quote can be held for 30 business days. After this time the material will need to be requoted. *****Mechanic's Lien 572.13 Liability of owner to original contractor: "Persons or companies furnishing labor or materials for the improvement of real property may enforce a lien upon the improved property if they are not paid for their contributions, even if the parties have no direct contractual relationship with the owner." If you have any questions feel free to call. Thank you, An Equal Opportunity Employer Mark A. Myers Project Manager KW Electric, Inc. (Customer's Signature) An Fnual Onnnrtiinity Fmnlnver J Community ELECTRIC InC. P.O. BOX 1198 MARION WATERLOO, IA 319-377-4878 50704 Phone 319-234-2580 Fax 319-234-1102 February 22, 2012 City of Waterloo Attn: Jeff Siebel RE: Inspection Department Remodel Community Electric is pleased to submit this proposal which includes the following: *Install new 700 wiremold and quad outlets to eight different desk locations. We will re -use existing circuits to feed the new quad receptacles. *Install two new GFCI's on the countertop. We will provide a new 20 amp circuit back to an existing panel. *Install new 700 wiremold to eight different desk locations for data and phone. We will provide new cat 5 female jacks. We will relocate (7) phone lines. We will provide a total of two new phone lines back to the existing demark. *Relocate existing light fixtures for ceiling removal *Relocate the existing light sensor to the new door location *Provide a new ceiling sensor *We have not included taxes or a permit For the sum of: e If you have any further questions please feel free to call me at our office. Respectfully Submitted, Tyler Sohn Estimator 2353 W. Airline Hwy Waterloo, IA 50703 Electric 1 Phone: 319-235-2445 Fax: 319-236-2445 keith.messenger@nelso nelectric.biz PROPOSAL Proposal Submitted To Phone City of Waterloo Date February 22, 2012 Street Job Name City, State, Zip Code Job Location Attention Jeff Siebel Date of Plans Contact We hereby submit the following proposal 1. Install 4 plex outlets, 1 data jack and 1 telephone jack at each of the 8 workstations 2. Install 2 GFCI outlets and 1 data jack above back counter 3. Move data, telephone and outlet at new door location 4. Replace existing wiremold behind counter in conference room. S. Relocate occupancy sensor, add new ceiling occcupancy sensor and remove/reinstall lights into new ceiling 6. Permit to be at no cost. We propose hereby to furnish material and labor — complete in accordance with the above specifications, for the sum of: DollariZOOntgb, Payment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tomado and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. Keith Messenger Note: This proposal may be withdrawn by us if not accepted within 30 days of the above date. Acceptance of Proposal - the above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date City Clerk Use Only City of Waterloo Finance Committee 6 Approval Date 3 (((7 `x) l? Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,752.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Building Inspectors' Office remodel Vendor selected for this purchase: Failor Hurley QX Bids or written quotes were taken on this purchase, as follows: Failor Hurley $ 5,752.00 Kidder Construction $ 6,675.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax El Sewer 0 Sanitation ❑X Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410 34-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is f e pectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ j22 VOA%. t/ $ -I, U60, Zz- i/ Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre-Authorization.xls (Mar 2010) 512 09;49a William W. Failor 319-988-3275 p.1 FAX MEMO February 15, 2012 Craig Clark City of Waterloo Fax no. 291-4262 Subj: Building Inspections Dept. Remodel Craig, We propose to furnish material, labor, and equipment required to complete remodeling work on the Building Inspections Dept. Remodel Project for the City of Waterloo in accordance with your request, our site visit, and the following description of work for the lump sum amount of Description of Work 1. Demolition a. Remove three (3) doors & frames b. Remove vinyl base c. Remove approximately 475 s.f. of acoustic ceiling d. Remove approximately 50 I.f. of drywall partition e. Cut opening in existing drywall partition for new door opening 2. Install one (1) salvaged wood door and hollow metal frame 3. Drywall work a. Patching at new door opening b. Infill old corridor opening c. Patching at removed walls 4. Install new 2' x 2' acoustic ceiling system to match existing in remodeled area 5. Patch carpet tiles at removed walls. Owner to provide carpet tiles from maintenance stock. 5. Patch vinyl base to match existing as needed 7. Painting work includes the remodeled office area walls. 8. We include protection of existing carpet and dust partitions 9. We do not include any plumbing or HVAC work 10. We do not include any electrical work 11. We do not include any building permit fees 12. We have figured this work as a sales tax exempt project P.O. Box 446, Hudson, IA 50643 I Office 319-23D•3475 I Fax 319.988.9804 I FailorHurley.com Feb 15 12 09:49a William W. Failor 319-988-3275 p.2 Page 2 We trust our proposal meets with your approval and we will have your early order to proceed. Please feel free to contact us if you have any questions. Sincerely, FAILOR HURLEY CONSTRUCTION William W. Failor CONSTRUCT/ON Inc. February 20, 2012 City of Waterloo Attention: Craig Clark 715 Mulberry Street Waterloo, Iowa craiq.clark@waterloo-ia.ora Re: Building Inspections Offices We propose to furnish material, labor, equipment, and insurance to complete the remodeling of the existing Building Inspections Offices per blue print from Storey Kenworthy dated January 25, 2012, for the sum o We have included: 1. Demolition and disposal of existing walls (front wall remains), acoustical tile, and grid. 2. Cut in wall for reused hollow metal frame & door. 3. Infill existing opening with metal studs and sheetrock. 4. Re -texture existing wall and infill area. 5. Install new flat fissured acoustical tile and white metal grid at office area. 6. Patch in carpet tile furnished by owner at removed walls. 7. 4" vinyl base as required. 8. Paint offices and reception area & re -paint (1) relocated door. We have not included permit fee, electrical, data, HVAC, plumbing, asbestos abatement, or sprinkler work. Please call with questions or concerns. Kidder Construction Inc. Lo-r a:ej k cider geovtat e000rtnactoz eom*erciau - , e-JCdmtia;' 6036 Foulk Road • Shop / Warehouse P.O. Box 2242 Waterloo, Iowa 50704 • (319) 234-2259 • FAX (319) 233-5690 City Clerk Use Only Finance Committee �( Approval Date ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 57,000.00 plus est. shipping costs of $ to pay for or purchase Office furniture for the Fire Dept., Building Inspections, Human Resources, Police Dart Office, and Clerk/Finance Offices This purchase or expenditure is being made because: To update delapitated furniture in the Fire Department and remodel to allow for efficient use of space in City Hall Vendor selected for this purchase: Storey Kenworthy ri Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: State bid was awarded to Storey Kenworthy Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds El Road Use Tax ❑ Sewer Federal/other grants Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: GO Bonds 7W/- ZZ - e-Cr)` iJ - c?1-/ (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, S/0a -(Signature Dept. Head or Designee) Date (Suture rrnance Dept. Review) $ Date K:\.shared goodies\forms\Expenditure Pre -Authorization for office furniture (Mar 2010) City of Watertoo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date /%((c(z(OL The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 4,469.12 plus est. shipping costs of $ 250.00 to pay for or purchase Quint 302 suspension springs. This purchase or expenditure is being made because: Quint 302 currently has broken suspension springs that need to be replaced. Vendor selected for this purchase: Global Emergency Products ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Single Source Provider. Estimate sheet included: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current ailable balance is subniltte, k e i <' /i„. O yu%? (Signature Dept/ Head or Designee) Date (Signature Finance Dept. Review) (Project Code) $ 600,000.00 '- $ 114,868.38 ✓ 3 �J a-c'l1- Date K:\shared goodies\fo\Expenditure Pre-AuthorizationQUINT SUSPENSION (Mar 2010) \\I - IC)'t� \\1\‘'\ GLOBAL EMERGENCY PRODUCTS 1401 NORTH FARNSWORTH AURORA IL 60505-1611 Phone: 630-898-4862 Fax: 630-978-4144 Sold To; WATERLOO FIRE & RESCUE 425 E. 3RD STREET WATERLOO IA 50703 319-291-4460 Order Date: 03/05/12 Bill to: 270068 Comments: QUOTE I\Y Cust PO : QUOTE Ord Number: AG27843 Ord Date: 03/05/12 Terms: N30 ,Source Ship to: WATERLOO FIRE & RESCUE 425 E. 3RD STREET WATERLOO, IA 50703 Salesman: MJM Page: 1 Ship Via: BEST WAY BO From Qty Qty Qty Ord B/0 Shp Part number Description Price UOM Extended 2.00 0.00 2.00 40-4004 SPRING SUSPN FRONT 9.1K 598.82 EA 1,197.64 5.00 0.00 5.00 2267678 PIN,SPRING,1.00 DIA,3.50 SP 40.37 EA 201.85 1.00 0.00 1.00 2267679 PIN,SPRING 43.21 EA 43.21 2.00 0.00 2.00 40-0194 SHACKLE SUSPN 3.50 SPRING 259.85 EA 519.70 4.00 0.00 4.00 40-6330 U-BOLT SUSPN 3.50 SPRING CI 32.58 EA 130.32 2.00 0.00 2.00 40-3774 SPRING SUSPN REAR 14.5K 818.38 EA 1,636.76 6.00 0.00 6.00 2267673 PIN,SPRING,1.125 DIA. 3.00 45.77 EA 274.62 2.00 0.00 2.00 40-6336 SHACKLE SUSPN 3.00 SPR 171.47 EA 342.94 4.00 0.00 4.00 40-6605 U-BOLT SUSPN 3.00 SPRING CI 30.52 EA 122.08 RECEIVED BY: Subtotal 4,469.12 Freight 0.00 Sales Tax 0.00 ORDER TOTAL 4,469.12 03/14/2012 07:44 319201429? WATERLOO LEISURE SER PAGE 02/03 City Clerk Use Only Finance Committee 2 �.1 I �}�{� ry Approval Date e Ill 0 "ro City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,500.00 plus est. shipping costs of $ to pay for or purchase Chemicals and fertilizers for turf at City parks, ball parks and downtown areas. This purchase or expenditure is being made because: These products are needed to properly maintain the turf in the City areas. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various Bids or written quotes were taken on this purchase, as follows: Bids received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technologies Ankeny, JD Landscapes Cleveland OH, Pace Supply Fairfax, MTI Distributing Bettendorf no bid, Contract Speciality Des Moines Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1537 $3,600 010-37-4110-1537 $900.00 (Fund - Department - Activity - Account Number) (Project Code) $ 20,000 7,000 in which the budgeted amount is and the current available balance is $ 7,491/ 3,610 `/. Respeatull submitted, (Signature Dep or Designee) Date (Signs Fingnce Dept. Review) Date K:'shered goodies Worm Park chemical preauth.xls (Mar 2010) 03/14/2012 07:44 3192914297 WATERLOO LEISURE SER PAGE 03/03 City Clerk Use Only Finance Committee �/ �y Approval Date (�1/O "1I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 3,000 plus est. shipping costs of $ to pay for or purchase 20 ga. Overhead door with 1/2 horsepower overhead operator, installation and material. This purchase or expenditure is being made because: Replacement door for ROW building at the shop, will make wider opening to prevent future damage. Leisure Services crew to rough in and wire, Vendor selected for this purchase: Christie Door, Cedar Falls QX Bids or written quotes were taken on this purchase, as follows: Christie Door Company Cedar Falls $2,799.00 Overhead Door Company, Waterloo $3,412.00 l l Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax D Sewer Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is 11 Sanitation (Project Code) $ 13,000.00 / $ 8,046.00 u Respectfully submitted, (Signature De Head or Designe) Date ( aturd Finance Dept. Review) Date K:lahared goodleslforms\Expenditure Pre-Authorizaflon.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee . Approval Date 3( t'(92- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,864.14 plus est. shipping costs of $ to pay for or purchase Two swimming pool lifts. This purchase or expenditure is being made because: to meet ADA requirements for municipal swim pools. Vendor selected for this purchase: Recreonics, Inc. Louisville KY n Bids or written quotes were taken on this purchase, as follows: Recreonics, Inc. Louisville KY $6,864.14 includes shipping Acco Unlimited, Des Moines IA $7,570.750 includes shipping Pool Tech Midwest, Cedar Rapids IA $8,745.00 includes shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer n Sanitation ❑ Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 110,000.00 i/ and the current available balance is Respectfully submitted, $ 106,560.00:/ (Signature Dept.)4erad or Designee) Date (Sign Lure Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date j((CI( (2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 15,579.00 plus est. shipping costs of $ 150.00 to pay for or purchase three L3 Mobile -Vision Inc. Flashback 2 in car video systems with body transmitters. This purchase or expenditure is being made because: The video systems are being purchased to replace older, aging systems. We have received a GTSB grant to pay $13,500.00 toward this purchase. Vendor selected for this purchase: L3 Mobile Vision, Inc. Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This equipment is what is currently being used by the department in our patrol cars and is proprietary to this company. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer 0 Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1125 I ,z �/ 4�101(and 411)-11-1100-2127 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 1 (/‘Q Ok4-\k_ a 3i \ 2_ (Signa$.lre Dept. Head or Designee) Date �3SC1�r� (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee . �r Approval Date e Vht,'O5(- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 4,428.73 plus est. shipping costs of $ 150.00 Department to expend to pay for or purchase work station office furniture and chairs for Internet crimes office of the police department. This purchase or expenditure is being made because: This office furniture is being purchased to outfit the Internet crimes office that was previously used as a storage room. Vendor selected for this purchase: Storey Kenworthy n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This office is the last in the police department to be outfitted with this furniture as other department offices. This completes the update of new office workstations in the department. This furniture purchase matches the existing workstations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑x Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the foll lr8 owing budget line -item: - a 409-11-1100-2-1-20 / 411-11-1100-2-1-2e (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitt d, .cam— (Signature Dept. Head or Designee) Date (Project Code) $ 7,COUC��' $ 3`17 - j�)� „e/L- r6'..Cti -,ti /q- 7/2- Sig ture Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date . 1(9. (�y/�✓lJl City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 4.873.00 plus ext. shipping cost of $ 200.00 to pay for or purchase Pump parts This purchase or expenditure is being made because: To rebuild a Fairbanks lift station pump for Cattle Congress lift station X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer &Francescon is the rep for Fairbank pumps and parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 301,422.00 / $ 96,470.48 V (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Z/2r/�- Date �NAR 2/21)12/ION 03:3r? #14 ZIMt1ER 8: ITAP.:;f'>': )FI GR : Nu. ;;'17 Al NW P. �1O1 Fax Quotation Zimmer & Francescon, Inc, 6200 65th Avenue Moline IL 61265 800-621-1118 TEL 877-244-2508 FAX Job Description: Parts for 4" B5414 Pump QUOTATION # 120304AI. Date: 3/12/12 To: Waterloo WWII' Attontlon: Richard Olson Fax 1} 319-291-4523 From: ANDREW LARSON sn K4D1-076275 QUANTITY UNIT DESCRIPTION PRICE TOTAL _ i s kit le PC m ii . ,.,.u...., 1 ea Locknut, bearing 44.00 44.00 1 ea Lockwesher 8.00 :: .. 8.00 1 ea Shaft, T40 1,575.00 1,575.00 1 ea Sleeve, shaft - 675.00 — .-. 675.00 1 ea Bearing Frame, T40 2,571.00 : • .' :2,571.00 3-4 weeks to ship after receipt of order v,.-51i r— -•, •%, Replacement Pump - K4D1-076275 1 ea FMPC 4" B5414 T40 standard fitted CW # 5 Il0 . less elbow less vertical stand Freight included for bare shaftpump 10-12 weeks to ship after receipt of order - Sn 1515126 is CCW # 13 version of 4" B5414 C 7`G£ &.:L/zik/55 4.5 . ,-'e ijli1 :..:: ..........:..... .. Delivery is 3-4 weeks ARO Materials Total ' 4,873.00 re:g+°.r"o 3.' City Clerk Use Only 'Finance Committe Approval Date .5 iC1, 0"-- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 4,489.00 VFD 75hp plus ext. shipping cost of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Easton RAS pump #5 VFD shorted out needs to be replaced nBids or written quotes were taken on this purchase, as follows 3E Co.quote $4489.00; Van Meter quote $5122.00; Echo Automation quote $6780.40 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: ERoad Use Tax: CSewer: nSanitation: Bonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5700/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respe9tfully submitted, 3iz- z; /2._ (Project Code) $ 301,422.00 t/ 3/) Date (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 BECTRICN ENGINEERR.NG www.3e-co.com 6 EWIIMENT ClY.I^ANT CUSTA SHIP TO: BILL TO. 281720 POLLUTION CONTROL CITY OF WATERLOO 3505 EASTON AVE. WATERLOO, IA 50702 CITY OF WATERLOO 715 MULBERRY ST. WATERLOO, IA 50703 CORRESPONDENCE TO: QUOTE TAKEN BY QUOTE DATE QUOTE NO. gmil 03/06/12 3072949-00 P.O. Na PAGE # EASTON RAS PUMP 5 VFD 1 Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS, IA 50324 INSTRUCTIONS REFERENCE CASH DISCOUNT: SHIP POINT SHIP VIA SHIPPED IF PAID BY: 3E - WATERLOO BEST WAY LINE NO. PRODUCT AND DESCRIPTION QUANTITY ORDERED QUANTITY B.O. QTY. SHIPPED QTY. UIM NET PRICE AMOUNT (NET) 1 SQD ATV61HD55N4 1 43564 SPEED DRIVE 75HP 460V ATV61 2 SQD VW3A1104R50 1 91330 RJ45-RJ45 CBL FOR REMOTE LCD KYPD 5 MET 3 SQD VW3A1102 1 68498 REMOTE MOUNTING KIT FOR LCD KEYPAD:ATV71 1 each 4422.55 4422.55 1 each 24.32 24.32 1 E 42.13 42.13 3 Lines Total Qty Shipped Total 3 Total Invoice Total n0 s/l,iF;/-1, 4489.00 4489.00 Last Page Quotation 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 VAN METER QUOTETO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 13674 Dennis Sessler WAT lea 03/07/12 ORDER 1D: (2) VAN METER INC. 125 Courier Street Waterloo, IA 50701-1209 319-235-9313 Fax 319-235-0365 SHIP TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 02L5 WT LOCL M-F NET 30 DAYS .,•...•...• .............. . A-B 22d-15142A103 142A 480V PF400 SCHNECKM 2 2 See Below No TAXES NOT INCLUDED Wire, conduit, and fluorescent lamp prices in effect at time of shipment. Other items valid 30 days and based on qtys supplied, unless otherwise specified. All items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditions. Frt charges or applicable tax not included. 5122.000e 512.2.00 subtotal S&H CHGS Amount Due 5122.00 0.00 ICT SHOP From: Justin Ingamells [Justin.Ingamells@echogroupinc.com] Sent: Thursday, March 08, 2012 3:29 PM To: ICT SHOP Subject: RE: Easton ras pump 5 VFD Steve. Below is pricing on the VFD that you requested... 1 - ACS800-U1-0100-5+P901 ABB = $6,780.40/E ***Please Note: This cost does not include start up help if it is needed. Thanks! Justin Ingamells Echo Automation 5621 Westminster Dr. Cedar Falls IA 50613 Phone (319) 268-8277 Fax (319) 268-8278 http-ihevVvc.echoUroupinc.corn From: ICT SHOP [mailto:ICTSHOP@WATERLOO-IA.ORG] Sent: Tuesday, March 06, 2012 8:34 AM To: Justin Ingamells Subject: Easton ras pump 5 VFD Justin I would like a quote for a VFD for a centrifical pump HP 75 rpm 870 volts 480 Amps 104 Thanks Steve City of Waterloo, Waste Management Services 3505 Easton Ave. Waterloo, Iowa 50702 Phone# 319-291-4553 Fax# 319-291-4523 Attn; ICT Dept. Kent Quin (Cell. 319-230-3780) Steve Isenhower John Hyman Kevin Kuenstling E-Mail ictshop@waterloo-ia.org 3/9/2012