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Home My WebLink About03/05/20121. 2. 3. 4. 5. 6. 7. 8. 9. FINANCE COMMI1'1hE March 5, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of February 27, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Dan Trelka, Director of Safety Services 2012 LECC Executive Training Conference W. Des Moines, Iowa May 30- June 1, 2012 $367.00 Officer Bram Glock Armorer Course Des Moines, Iowa May 8, 2012 $285.00 Investigator McFarland Homicide Investigations Glen Ellyn, Illinois April 15- 20, 2012 $1,695.00 Officer Frein; Officer Jaconson; Officer Nauman Patrol Officer Response to Street Drugs Johnston, Iowa April 16- 20, 2012 $660.00 Sergeant Camarin; Investigator Gergen; Officer Copp; Officer Newell; Officer Brandt; Officer Michael CTK Interview & Interrogation Waterloo, Iowa May 14- 16, 2012 $1,650.00 Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa March 13, 2012 $180.00 Rudy D. Jones, Community Development Director Iowa NAHRO Annual Conference West Des Moines, Iowa April 18- 20, 2012 $660.00 Instructors Operations Level Class Montezuma, Iowa March 24-25, 2012 $184.00 Kent Shankle, Curator Mexican Folk Art Pick- Up Chicago, Illinois April 3-4, 2012 $550.00 10. 11. Ethel Washington, Housing Director ; Julie Snider, Housing Iowa NAHRO Annual Conference Des Moines, Iowa April 18- 20, 2012 $2,011.00 Coordinator; Coretta Crawley, Housing Coordinator Mark A. Boesen, Manager of Rehabilitation Services; Jon Martin and Matt Chesmore, IAHO Spring Conference Waterloo, Iowa March 28-30, 2012 $750.00 Rehabilitation/Relocation 12. Approval of request to seek bids for the production of the Spring 2012 Storm Water Education Brochure; to include mailing costs associated with the distribution of the brochures —Submitted by Wayne Castle, PLS, El, Associate Engineer. 13. Recommendation to award bid to Junge Motors of Center Point, Iowa in the amount of $20,834.00 for the Purchase of One (1) 2012 7-Passenger Van for the City Motor Pool — Submitted by Mark Rice, Public Works Director. 14. Recommendation to award bid to Bob Brown Chevrolet of Des Moines, Iowa in the amount of $16,254.38 for the Purchase of One (1) 2012 2-Wheel Drive Pickup for the Building Inspections Department —Submitted by Mark Rice, Public Works Director. 15. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Building/Maintenance $4,540.00 Additional painting for City Hall Community Development $5,000.00 8-hour Lead Safe Renovator training Community Development $1,133.00 Updated abstracts Community Development $4,000.00 Computer server upgrades Leisure Services $3,500.00 Labor and materials for additional fencing at Byrnes Pool Leisure Services $3,500.00 Labor and material for painting and staining six (6) dugouts at Riverfront Sports Park Leisure Services $7,500.00 Labor and material for fence repair at the Riverview Recreation Area, ATV park Leisure Services $2,000.00 Electrical wire protectors to lay on turf and/or across streets during events Mayor $2,394.21 FY 12 Metro Coalition Membership Contribution Police $2,200.00 Brickhouse Security surveillance cameras, two AC adaptors, two alarm clocks, one HD night vision camera with recorder, 5 GB storage cards Police $7,343.36 Two Sony RZ50n pole cameras with two device license keys to be recorded by the DPS video server Police $1,060.40 1 six unit battery charging unit; 2 vehicle radio battery chargers with two vehicle charger brackets Police $20,075.00 Twenty five Dell desktop computers with monitors Police $2,409.06 Three Dell desktop 4GB computers with monitors Police $4,550.00 + $24.00 Two Tital assault tactical vests with levell III ceramic ballistic plates Planning & Zoning; Engineering; Community Development $1,293.55 ArcView Software Maintenance Agreement Waste Management Services $1,828.80 100 hp softstart for Pump 3 located at Hawkeye lift station Waste Management Services $7,497.70 + $200.00 Pump parts for the sewer cleaning truck BUDGET LINE ITEMS TO BE AMENDED 16. Authorization to increase several line items on file in the City Clerk's office in the amount of $32,000.00—Submitted by Library Department. 17. Authorization to increase line item 3000 (cash) and line item 2140 (land acq) in the amount of $1,330.00--Submitted by Planning Department. 18. Approve the project budget for The Cedar River Enhancement Projects conceptual design project in the amount of $36,800.00—Submitted by Engineering Department. 19. Approve the project budget to use the BCRLF funds for the Rainbow Florists project in the amount of $9,500.00—Submitted by Planning Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE February 27, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of February 20, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Lindaman; Officer Bram; Officer Rulapaugh 2012 WMD Task Force Specialty Team Training Des Moines, Iowa April 3-4, 2012 $415.00 Officer Pohl ICAC Forensic of Internet Related Evidence New Berlin, Wisconsin March 25- 28, 2012 $708.00 Officer Walter; Officer Sullivan; Officer Wilson; Officer Moore 2012 Governor's Traffic Safety Conference Sioux City, Iowa April 9- 11, 2012 $632.00 Larry Crain, Engineering Tech IDOT Aggregate II Certification Course Mason City, Iowa March 6, 2012 $390.00 Sergeant Richter; Officer Girsch Suarez International Point Shooting Progressions Course Searsboro, Iowa April 21- 22, 2012 $1,220.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to accept contract with ATC and Associates to prepare Phase I Environmental Assessments on property located at 320 West 2nd Street (Iowa Community Credit Union) at a flat rate of $1,950.00; and if necessary an additional amount of $1,950.00 for Phase II Environmental Assessments —Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to accept contract with Howard R. Green to prepare Phase I Environmental Assessments on property located at 218 West Mullan Avenue (formerly Happy Chef) at an hourly rate in an amount not to exceed $3,200.00; and if necessary an additional amount not to exceed $4,500.00 for Phase II Environmental Assessments — Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Noel Anderson, Community Planning and Development Director, explained that 218 West Mullan Ave is expected to be more of a project and is therefore more expensive. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Finance Committee February 27, 2012 Page 2 Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $17,984.66 Purchase of tables and mobile buffets for Five Sullivan Brothers Convention Center Building/Maintenance $26,412.00 To make repairs to elevator at Center for the Arts to bring into compliance with State regulations Central Garage $2,621.16 Motor grader tires Community Development $2,000.00 Lead grant advertising on billboards Engineering $13,555.20 + $50.00 Autocad Infrastructure Design Suite software Engineering $2,166.00 Ten (10) Smart Lasers with cases Leisure Services $25,000.00 Dugout and bleacher pads, sidewalks for Riverfront Sports Park East & West Exchange diamonds Leisure Services $12,275.50 One 2012 John Deere 1565 mower Police $1,876.70 + $25.00 Pelco camera and microphone system for interview room Police $2,409.06 Three Dell laptop computers for LEIN Region 2 Information Sharing office Waste Management Services $1,620.00 Sewer cleaning hose Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated February 27, 2012, pp. 1-39, in the amount of $3,328,286.22, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from a bills payment to S&J Enterprises. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CM' OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1200-1346 ,7 oO.Ov L (-60 33 cis Copy - - .. rtment NAME(S) AND POSITION(S): Director Dan Trelka DATE: February 28,2012 NAME OF CLASS / MEETING: 2012 LECC Executive Training Conference DESTINATION: W. Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 30,2012 Return Date: June 1,2012 DATE(S) OF MEETING: May30-June 1,2012 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to attend the 2012 LECC Executive Training Conference on May 30-June 1,2011, in West Des Moines, Iowa. This conference is sponsored by the United States Attorney's Office and is for Law Enforcement Executives to learn valuable information and obtain networking opportunities to enhance policing efforts. There are also awards given to Officers, which recognize extraordinary efforts in policing. Officers from the Waterloo Police Department have been nominated for an award this year. The cost of the registration is $100.00, which includes breakfast and a banquet dinner. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 200.00 LODGING $67.00 MEALS $/00.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 367.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 367.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 Too -cc �2t32%38 270, 7 22 Copy - Department NAME(S) AND POSITION(S): Officer Shawn Bram DATE: February 24,2012 NAME OF CLASS / MEETING: Glock Armorer Course DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 8, 2012 Return Date: May 8, 2012 DATE(S) OF MEETING: May 8,2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer Bram to the Glock Armorer Course at the Des Moines Police Department on May 8, 2012, in Des Moines, Iowa. Officer Bram is a Firearms Instructor for the Waterloo Police Department. As a firearms instructor it is important for him to know the working parts of the weapons we carry on the street so he can better instruct the officers who carry the weapon. This 8-hour course will teach Officer Bram how to repair and maintain our duty weapons we carry. The cost of registration is $195.00 and would require lunch. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $15.00 MEALS $195.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 285.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 285.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 s7706) c 1c/&/.2 3S Copy - Department NAME(S) AND POSITION(S): Inv. David McFarland DATE: February 24,2012 NAME OF CLASS / MEETING: Homicide Investigations DESTINATION: Glen Ellyn, Illinois DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 15,2012 Return Date: April 20,2012 DATE(S) OF MEETING: April 16-20,2012 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Officer David McFarland to the Wicklander-Zulawski Homicide Investigation school on April 16th-20Th, 2012, in Glen Ellyn, Illinois. This 5-day course presents information to teach Officers homicide related topics such as death notifications, homicide investigative techniques, managing and evaluating crime scenes and developing cold case leads. The cost of registration is $495.00 and would require lodging and food. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 750.00 LODGING $350.00 MEALS $495.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1695.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1695.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD — DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance 010-11-1100-1346 `I 7dc C°c 2 //738 7J7t-.2-Y'%/� Copy- Department NAME(S) AND POSITION(S): Officers Frein, Jacobson and Nauman DATE: February 24, 2012 NAME OF CLASS / MEETING: Patrol Officer Response to Street Drugs DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 16, 2012 Return Date: April 20, 2012 DATE(S) OF MEETING: April 16-20, 2012 PURPOSE OF TRAVEL: Sgt. Farmer, Lieutenants Campbell and Frana are requesting permission to send Officers Frein, Nauman and Jacobson to Patrol Officer Response to Street Drugs class. The class is offered by MCTC, is free and lodging is provided. Gas and costs of meals will be provided to them. This class will help them to identify persons under the influence of illegal drugs and also identify illegal drugs encountered during the course of their duties as patrol officers. It will also help them to identify, apprehend and detect drug impaired persons. The Class is going to be held April 16-20, 2012 in Johnston, IA. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $585.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 660.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 220.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR — v — l 'T DATE DATE FINANCE DEPT. STAFF ONLY [RAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-11-1100-1346 00 -27/a i 35' Copy - Department NAME(S) AND POSITION(S): Sgt. Hector Camarin, Inv. Chris Gergen, Officer Jeremy Copp, Officer Steve Newell, Officer Justin Brandt, and Officer Rob Michael DATE: February 24,2012 NAME OF CLASS / MEETING: CTK Interview & Interrogation DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 14, 2012 Return Date: May16, 2012 DATE(S) OF MEETING: May 14-16,2012 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sgt. Hector Camarin, Inv. Chris Gergen, Officer's Steve Newell, Jeremy Copp, Rob Michael, and Justin Brandt to the CTK Interview and Interrogation Course at the Hawkeye Community College campus on May 14-16, 2012, in Waterloo, Iowa. This 3-day school is taught by the CTK group, which are Investigators from the Iowa Division of Criminal Investigation. The attendees will be taught how to improve their interview and interrogation skills to better improve our ability to solve crimes. The only cost of this training is registration. No meals, lodging, or transportation cost are required.. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $0.00 MEALS $1650.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1650.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 275.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO trA I APPROVE THIS TRAVEL REQUEST DEPARTMENTHEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED U/ ,�� "if CO /3469 FY)%'/ BUDGETED 'AY (JO EXPENDED YTD -✓([ THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori inal - Clerk/Finance o %'S 2,21c, az 2.' 2-0 Copy - De.. tment NAME(S) AND POSITION(S): Steven Sturtz, Permit Writer DATE: 2/28/12 NAME OF CLASS / MEETING: Permit Technician Exam DESTINATION Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 13, 2012 RETURN DATE: March 13, 2012 DATE(S) OF MEETING: March 13, 2012 PURPOSE OF TRAVEL/TRAINING Required Certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY -OF WATERLOO DEPARTMENT HEAD v'13 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED vg;2y- 3. h ryL /346% FY2 L2-BUDGETED /0,06V c' EXPENDED YID 2 76' 7 11 THIS REQUEST LEFT AFTER THIS REQUEST 66' 66,6 DATE 2- Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Rudy D. Jones Community Development Director DATE: February 24, 2012 NAME OF CLASS / MEETING: Iowa NAHRO Annual Conference DESTINATION: West Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 18, 2012 RETURN DATE: April20, 2012 DATE(S) OF MEETING: April 18-20, 2012 PURPOSE OF TRAVEL: Attend Iowa NAHRO Annual Conference 2012, relating to Section 3 and Housing issues. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ -0- METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $250.00 LODGING TAXI $1 /0.00 MEALS PARKING $250.00 REGISTRATION AIRFARE 50.00 MILEAGE/FUEL MISCTTOLLS TOTAL FOR ALL: $ 660.00 224 32 5850 1346 BUDGET LINE ITEM: BG2IA ADMN GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 660.00 PER PERSON I BELIEVE THIS TRIP S AND IS NECESSARY CITY OF ATE - 0 C PURPOSE TO THE Noel Anderson, Community Planning & Development Director - DEPARTMENT HEAD Z L •C I APPROVE THIS TRAVEL REQUEST MAYOR 16 hared Goodies\Forms\Travel Request Form January 2010 DATE 11tAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FYL' 2-BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY / 3,f5 46,Diz CV gY /S`(C'0 // 523 2/26.- fs. Copy - bepartment NAME(S) AND POSITION(S): Instructor(s) DATE: February 24, 2012 NAME OF CLASS / MEETING: Operations Level Class DESTINATION: Montezuma, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 24 & 25, 2012 RETURN DATE: March 24 & 25, 2012 DATE(S) OF MEETING: March 24 & 25, 2012 PURPOSE OF TRAVEL/TRAINING: To teach Operations Level Class for Northeast Iowa Response Group NOTE: This travel request is made out for both a hotel room and two days of mileage. If we can get a hotel room for the cost (or less) of 1 'trip down in mileage we will be getting a hotel room instead of having the instructor drive back after the first night. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 55.00 LODGING MEALS REGISTRATION 129.00 MILEAGE/FUEL TOTAL FOR ALL: $ i84.00 (2 trips) TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-12-1415-1345 YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 92.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF-WATERI QO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED O/ ' . G" 4/C;?G' 5 /h'C FY'l BUDGETED 7 EXPENDED YTD / 6 0 y (t (00 THIS REQUEST ' -S-O (} LEFT AFTER THIS REQUEST /( S4).410 DATE ?-%/c-' 2- Original - Clerk/Finance Copy- be•.rtment NAME(S) AND POSITION(S): Kent Shankle, Curator DATE: 2/28/12 NAME OF CLASS / MEETING: Mexican Folk Alt Pick -Up DESTINATION: Chicago, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/3/12 RETURN DATE: 4/4/12 DATE(S) OF MEETING: 4/4/12 PURPOSE OF TRAVELITRAINING: Travel to pick up artworks which were purchased for WCA's Mexican Folk Art Collection. Commercial shipping of these items to Waterloo would cost approximately $4,500. Significant cost savings may be realized by utilizing in-house resources. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 50 70 400 LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL 30 MISC/TOLLS TOTAL FOR ALL: $ 550 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF TE 00 DEPARTMENT HE i I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 r Jam. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY /3t-;Z6.7 /3 G // C✓ £'0 Copy - Department NAME(S) AND POSITION(S): Ethel Washington, Director Julie Snider, Housing Coordinator Coretta Crawley, Housing Coordinator DATE: 2-23-12 NAME OF CLASS / MEETING: Iowa NAHRO Annual Conference DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4-18-12 RETURN DATE: 4-20-12 DATE(S) OF MEETING: 4/18 thru 4/20/12 PURPOSE OF TRAVEL/TRAINING: To attend Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 846 315 750 100 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 2011.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 283-13-5452-1346 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 670.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BgNE IE CIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD `L_ I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 1'RAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED `a 3 ( ri c/L FY/a2BUDGETED !%.i; EXPENDED YTD 7L,7 32- THIS REQUEST 6-(%" LEFT AFTER THIS REQUEST Y L; DATE .;) ),,, Original - Clerk/Finance Co. be. •rtment NAME(S) AND POSITION(S): MARK A. BOESEN, Manager of Rehab. Services JON MARTIN and MATT CHESMORE, Rehabilitation/Relocafion Specialists DATE: February 27, 2012 NAME OF CLASS / MEETING: IAHO SPRING CONFERENCE DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 28, 2012 RETURN DATE: March 30, 2012 DATE(S) OF MEETING: March 28-30, 2012 PURPOSE OF TRAVEL: Attend IAHO Spring Conference Certification and Recertification — Courses on Advanced Legal Aspects of Property Maintenance Inspectors and Fire Safety— Certification and Recertification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 224 32 5850 1346 BUDGET LINE ITEM: BG14H 0001 LODGING TAXI X MEALS PARKING YES NO $750.00 REGISTRATION AIRFARE X MILEAGE/FUEL MISCfTOLLS YES NO TOTAL FOR ALL: $ 750.00 GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST NOEL ANDERSON, CPD DIRECTOR MAYOR DEPARTMENT HEAD R Hared Goodies\Forms\Travel Request Form January 2010 DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 5, 2011 Prepared: February 29, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Spring 2012 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Approve to allow City Engineer to seek bids for the production and distribution of this brochure. Summary Statement This brochure would be the second of two storm water educational brochures required to be distributed to the public each permit year. City staff are currently working to create the brochure. The winning bidder would produce the brochures and then mail the brochures with their bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required None at this time. Production is estimated to be $3,500 and mailing costs are estimated to be $7,000. Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The City of Waterloo is required by our Iowa DNR NPDES General Permit No.2 to mail two storm water educational brochures to the public each permit year. These brochures provide information to the public on ways they can help improve water quality through changes in behavior or implantation of devices. This will be the 16th brochure produced and distributed to the public. CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 5, 2012 Prepared: February 27, 2012 Dept. Head Signature. # of Attachments: SUBJECT: Recommend Award of Bid to Junge Motors Center Point for the purchase of one (1) 2012 7-Passenger Van for the City Motor Pool Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Scheduled equipment replacement. Budgeted in FY12 CIP. Expenditure Required: $20,834. Source of Funds: 410-18-7950-2117 (3180.66) / 411-18-7950-2117 (17,653.34) Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2012 7-Passenger Van are: Junge Motors *** Center Point, IA $20,834 Dan Deery Motors Waterloo, IA No Bid Krueger Auto Waverly, IA No Bid Birdnow Motors Oelwein, IA No Bid Pat McGrath Dodge Cedar Rapids, IA No Bid *** State Bid *** CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 5, 2012 Prepared: February 27,2012 Dept. Head Signature. t - 4 # of Attachments: SUBJECT: Recommend Award of Bid to Bob Brown Chevrolet for the purchase of one (1) 2012 2-Wheel Drive Pickup for the Building Inspections Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Scheduled equipment replacement. Budgeted in FY12 CIP. Expenditure Required: $16,254.38 Source of Funds: 411-22-5100-2117 Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2012 Extended Cab 2-Wheel Drive Pickup are: Bob Brown Chevrolet *** Des Moines, IA $16,254.38 Community Motor Co Cedar Falls, IA $16,906.90 Rydell Chevrolet Waterloo, IA No Bid Witham Auto Center Waterloo, IA No Bid City Clerk Use Only Finance Committee Approval Date 31;-7/261� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,540.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Additonal painting for City Hall Vendor selected for this purchase: Michael Painting & Decorating Inc. I I Bids or written quotes were taken on this purchase, as follows: l l Bids or quotes were not taken on this purchase because: Additional painting - City Hall Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer n Sanitation 111 Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ctfully submitted, (Signature tJepf Head or Designee) (Project Code) $ /0)OC. $ /OD o�'� Date (Signature Finance Dept. Review) K:\shared goodies\forms\Pre-Auth - City Hall Add Painting.xls (Mar 2010) Date City Clerk Use Only Finance Committe Approval Date tc5 boo - City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ up to $5,000.00 plus est. shipping costs of $ to pay for or purchase 8-hour Lead Safe Renovator training ($200 per person) This purchase or expenditure is being made because: Required course for certification through the State of Iowa Vendor selected for this purchase: Interfaith Housing Ltd. 0 Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Trainer will travel to Waterloo Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund Road Use Tax ❑ Sewer n Sanitation nBonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 224-32-5853-1390 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ Line item budget=$59,000 $ 14,539.00 Respectfully submitted, Zji/tif tk=1 u L 2 264l (Signature/D p':Head esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization lead refresher 2-23-2012.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form IFmance Committee Approval Date 3 1 (9- City Clerk Use Only The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel• Department to expend $ 1,133.00 plus est. shipping costs of $ to pay for or purchase updated abstracts This purchase or expenditure is being made because: We will be doing new construction on this site, and the abstracts had to be updated since we are re -platting. Vendor selected for this purchase: Black Hawk County Abstract and Tile n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Local abstract company Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund pi Road Use Tax 0 Sewer Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 290-32-5856-1313 (line item budget amendment submitted) 32NS3 ADM3 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, i . ✓4/' , n v v�'cZJ 7)°2- (Signature ept. Head o(Designe Date (Signature Finance Dept. Review) Date $ line item budget=$1500 f•7'"" $ 286.00 (,.) fa, 8c; Expenditure Pre -Authorization lead billboard 2-16-2012.xls City Clerk Use Only Finance Committ Approval Date I 65 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following Community Devet Department to expend $ to pay for or purchase purchase or expenditure submitted by the $ up to $4000 plus est. shipping costs of computer server upgrades This purchase or expenditure is being made because: Servers for Waterloo Housing Authority and Community Development need to be upgraded. Vendor selected for this purchase: Dell Computer n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Recommendation of MIS Department Prior Committee Actions (Dates): Budget amendment will be done if needed Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund ❑ Bonds n Road Use Tax ❑ Federal/other grants n Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 224-32-5850-1516 and 283-13-5452 and 5450-1520 BG21A ADMN (fund 224) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signa Dept. Head or Designee) $ $1000; $5000; $3000 $ $1000; $5000'$3000 v Date,(Signature Finance Dept. Review) Date Expenditure Pre -Authorization lead billboard 2-16-2012.xls City Clerk Use Only Finance Committee Approval Date 45 f -0 ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 3,500 plus est. shipping costs of $ to pay for or purchase Labor and materials for additional fencing at Byrnes Pool. This purchase or expenditure is being made because: additional fence along perimeter of Byrnes Pool due to new shade structure being installed. The additional fence will give more walk way. Vendor selected for this purchase: Miller Fence n Bids or written quotes were taken on this purchase, as follows: Miller Fence, Waterloo $3,272.49 Iowa Fence Master did not return bid request n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 110,000.00'. and the current available balance is $ 106,560.00 Respectfully submitted, 2(2/12 /`l'v,-f, l` &)/-C-eiZz 't -'- (Signature Dep . ead or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date • CJ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 3,500 plus est. shipping costs of $ to pay for or purchase labor and material for painting and staining six (6) dugouts at Riverfront Sports Park. This purchase or expenditure is being made because: new construction of dugouts requires paint and stain. Work to be completed by 5-15-12. Vendor selected for this purchase: Michael Painting X n Bids or written quotes were taken on this purchase, as follows: Michael Painting, Waterloo $3,380.00 Mike Moore Painting, Waterloo $3,750.00 Personified, Wloo $5,520.00 Verbraken's, Wloo $5,765.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax Federal/other grants Sewer Sanitation Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 565ccc // 3E and the current available balance is $ 3(f /:;i) Respectfully submitted, OD 'nar z-/2 9/12 >u ,L (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) ❑X City Clerk Use Only Finance Committee Approval Date 3(f- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 7,500 plus est. shipping costs of $ to pay for or purchase Labor and material for fence repair at the Riverview Recreation Area, ATV park. This purchase or expenditure is being made because: to repair fencing that has been damaged along the border of the ATV park. Seeking reimbursement from the Iowa DNR. Vendor selected for this purchase: Miller Fence Waterloo ❑X Bids or written quotes were taken on this purchase, as follows: Miller Fence, Waterloo $7,190.47 D&N Fence, Cedar Rapids $9,000.00 Iowa Fence Master did not return bid request. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer n Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4700-2168 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 40,000.00 and the current available balance is $ 31,120.88 Respectfully submitted, ) 130 r Z/z /tL 77z7tc/L,,at--- .:tc )-(-)i� (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committte? �} Approval Date / 16( ✓ (� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ NTE 2,000 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase Electrical wire protectors to lay on turf and/or across streets during events. This purchase or expenditure is being made because: Safety reasons. To protect electrical cords during events at the Expo Plaza and FridayLoos. Crescent is compatable with product currently being used by Leisure Services. Vendor selected for this purchase: Crescent Electric Waterloo ❑X Bids or written quotes were taken on this purchase, as follows: Crescent Electric (1) 90 @ $133.33 (1) 45 @ $133.33 (10) 3 ft section @ $158.89 Campbell Supply (1) 90 @ $117.00 (1) 45 @ $117.00 (10) 3 ft section @ $179.99 (90 and 45 refer to angles) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x x General Fund Bonds Road Use Tax Sewer Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4110-2113 $1,200 remainder 010-37-4100-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res. - . 1 submitted, Sanitation (Project Code) $ 29,000 " 2,183.00 4'6.J0 p $ 22,920 2,821 after amend (bignature Dept r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Preauth wire protect.xls (Mar 2010) City Clerk Use Only Finance Committe Approval Date �� L City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 2,394.21 plus est. shipping costs of $ to pay for or purchase FY 12 Metro Coalition Membership Contribution This purchase or expenditure is being made because: The Metro Coalition is a lobbying group formed from the ten largest cities in Iowa. Vendor selected for this purchase: n/a ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: n/a Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) �i�;/�-,Ltj / /., Le (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) A9 43LLEWHRS A9U AOdddd =SNOIIOf12IISNI IVIJ3dS H 0 W ?'y XX 'ON 30IOANI 0 NOIIdRIOS3Q NOIif1gIZIiSIQ 1/O :3000133f02Id b 0 w 0 0 �-1 31AIb'N 2IOQN3A ro 0 ro Z 6/LZ/Z0 :REM Ad co 14 . a 7 Reese Remit To: City of Des Moines Treasurers Office PO Box. 1633 Des Moi$e5 TA 50305-1633 "mitte3States Bill To: CITY OP WATERLOO 715 MULBERRY ST -WATERLOO IA 50703 United States INMENCT, . Page: 1 Invoice No: CMO-007144 Invoice Date: - - 02/20/2012 Customer Number: 14151 Payment Terms: _ rmmedrate Due Date: 02/20/2012 For billing questions, please call 515-283-4191 Please include invoice number on all remittance. All returned checks will be assessed a surcharge of $20.00. AMOUNT DUE: . 2,394.21 USfJ Amount Remitted Line Adj Identifier Description Quantity UOM UnitAmt Net Amoun 1 FY12 METRO MOT ITION CONTRIBUTION 1.00 EA SUBTOTAL: 2,394.21 2,394.21 2,394.21 TOTAL AMOUNT DUE : 2,394.2f City Clerk Use Only Fiq#nca;Committee.j Approval Date ( (, / ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase Brickhouse Security surveillance cameras, two AC adaptor, two alarm clock, one HD night vision camera with recorder, 5 GB storage cards. This purchase or expenditure is being made because: equipment will be used by the LEIN 2 Regional Information Sharing Office. Vendor selected for this purchase: Brickhouse Security Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This equipment being purchased is with specifications so it can to be used with existing equipment already in use by LEIN Region 2 office. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ri Sanitation ❑ Bonds r l Federal/other grants Q Other (specify) LETPP 09 grant This expenditure is to be coded to the following budget line -item: 010-11-1150-2122 11GRT LEN 6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resppctfully submi ZD Ili 7-L . 6 i` L.. / .%x c � .Z . i ��' -20 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance CiiikliD,Riticee Approval Date 7 L9 t 2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,343.36 plus est. shipping costs of $ 0.00 to pay for or purchase two Sony RZ50n pole cameras with two device license keys to be recorded by the DPS video server. This purchase or expenditure is being made because: equipment will be used by the LEIN 2 Regional Information Sharing Office. Vendor selected for this purchase: Frontier Technology, Inc. n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This equipment being purchased is with specifications so it can to be used with existing equipment already in use by LEIN Region 2 office and is proprietary to DPS licensing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund ❑ Road Use Tax n Sewer n Sanitation ▪ Bonds I I Federal/other grants n Other (specify) LETPP 09 grant This expenditure is to be coded to the following budget line -item: 010-11-1150-2122 11GRT LEN 6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, b v2Z31 Z ��- Via.; oi( ; Prr✓ 6 ?tc-i-L&c.,z (Signat a Dept. Head or Designee) Date (Sigriature Finance Dept. Review) Date $ $ 3,1674'7 * -• K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date (')'id (9— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,060.40 plus est. shipping costs of $ 0.00 to pay for or purchase 1 six unit battery charging unit, 2 vehicle radio battey charger with two vehicle charger bracket. This purchase or expenditure is being made because: equipment will be used by the LEIN 2 Regional Information Sharing Office. Vendor selected for this purchase: RACOM pi Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: The equipment to be used with existing radio equipment already in use by LEIN Region 2.office and is proprietary to RACOM. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑x Other (specify) LETPP 09 grant This expenditure is to be coded to the following budget line -item: 010-11-1150-2122 11GRT LENS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 67o 7°= $ :2'661 (Signat re Dept. Head or Designee) Date (Sign'ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date h I 0— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 20,075.00 plus est. shipping costs of $ 0.00 to pay for or purchase twenty five Dell desktop computers with monitors. This purchase or expenditure is being made because: This is a scheduled purchase to replace aging computers that are being used throughout the police department. Vendor selected for this purchase: Dell n Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: The computers to be used with existing peripherals already in use by the police department also cutting costs of repairs along with replacement parts that are Interchangeable. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El x General Fund Bonds n Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2106 Police Information System Prog (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Sig ture Dept. Head or Designee) Respectfully submitted, UZ2sl2 71 ti p. CcL� r 2 - is Date (Project Code) $ /C 0. Vic.2'O $ 38/26,37 Date (Signature Finance Dept. Review) K:\shared goodies\fors\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date -746( 0.( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,409.06 plus est. shipping costs of $ 0.00 to pay for or purchase three Dell desktop 4GB computers with monitor. This purchase or expenditure is being made because: equipment will be used by the LEIN 2 Regional Information Sharing Office. Vendor selected for this purchase: Dell ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: The computers to be used with existing peripherals already in use by LEIN Region 2 office and the police department making repairs and parts interchangable. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) LETPP 09 grant This expenditure is to be coded to the following budget line -item: 010-11-1150-2122 11GRT LEN 6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ctfully submitted, z (Signature D pt. Head or Designee) Date (Signature Finance Dept. Review) Date $ 7U7 $ /;36'.5 K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 2l C 90 i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,550.00 plus est. shipping costs of $ 24.00 to pay for or purchase two Titan assault tactical vests, with level III ceramic ballistic plate. This purchase or expenditure is being made because: These two vests are being ordered to outfit two new members of the police tactical team. Vendor selected for this purchase: Streichers ❑ Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: These vests are made to certain specifications that are set by the tactical team members. This vest design is what the other unit members are issued, and this company was the only distributor that met the specifications. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is spectfully submitted, kizL- OZZ7)L (Signat)e Dept. Head or Designee) Date $is y !./ `�✓✓ '2.61.1u/L- (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date �'S(,>� (� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the P&Z,Eng, & CD Department to expend $ 1,293.55 plus est. shipping costs of $ 0.00 to pay for or purchase ArcView Software Mainteneance Agreement This purchase or expenditure is being made because: The maintenance agreement is a yearly agreement that provides technical support for the software, as well as no -cost upgrades that become available. Vendor selected for this purchase: ESRI ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is a maintenance agreement to current software Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation I I Bonds Federal/other grants n Other (specify) (Project Code) a(*.J(, Cr) �(i'() ie,k) ads rs . (t3), 07 �� / ()V5) in which the budgeted amount is and the current available balance is This expenditure is to be coded to the following budget line -item: 010 08 5700 1520($323.39);224 32 5850 1520($323.39) G ("(Y1 (Fund - Department - Activity - Account Number) (Signature Dept. Head or Designee) $ /b' Sopti✓dlso vV Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\ESRIMtAgree 2.6.12.xls (Mar 2010) PATTIE MAGEE From: SHANE GRAHAM Sent: Monday, February 06, 2012 9:31 AM To: PATTIE MAGEE Cc: ARIC SCHROEDER; NOEL ANDERSON Subject: FW: Esri Quote # 25499377 Importance: High Esri_QUOTATION_ 25499377.PDF (8... Pattie, Please see the revised quote from ESRI for our annual GIS maintenance. Community Development dropped a license, so that is why the new quote. So, that leaves four licenses where maintenance needs to be renewed. 2 are for Engineering, 1 is for Community Development, and 1 is for P&Z. Based on the quote of $1,293.55 for the 4 licenses, that comes out to $323.39 for three of the licenses and $323.38 for the other one. Engineering would like one of the licenses to be paid for from account # 266-07-7830-1520, and the other one from # 205-07-7830-1520. I am not sure what accounts to pay for Community Development's and P&Z's share, so if you can find that out, that would be great. Please let me know if you have any questions. Thanks, Shane Original Message From: Patrick Whalen [mailto:pwhalen@esri.com] Sent: Friday, February 03, 2012 4:49 PM To: SHANE GRAHAM Subject: Esri Quote # 25499377 Importance: High RE: QUOTATION # 25499377 Enclosed Prepared for: Customer Number 159163 CITY OF WATERLOO PLANNING & ZONING DEPT Phone # (319) 291-4366 - Fax # 319-291-4262 Hi, ESRI would like to thank you for selecting our technology and allowing us the opportunity to provide your organization with quality products and services. Keeping your maintenance current helps you stay up-to-date with the rapid advancements in GIS technology, and provides you with tools that enable you to be more successful while using ESRI software. For details about the maintenance program benefits for your licensing, please visit http://gis.esri.com/software/maintenance/qualifying.cfm Sincerely, 1 Patrick Whalen Esri Inc Phone # 888-377-4575 ext. 2470 Fax # 909-307-3083 Email: pwhalen@esri.com PS: To download the latest PDF reader use this link: http://www.adobe.com/products/acrobat/readermain.html 2 esti Esri Inc 380 New York Street Redlands CA 92373 SUBJECT: MAINTENANCE QUOTE DATE: TO: ORGANIZATION: FAX #: FROM: FAX #: EMAIL: Number of pages transmitted (including this cover sheet): 02/03/2012 CITY OF WATERLOO PLANNING & ZONING DEPT 319-291-4262 PHONE #: (319) 291-4366 Patrick Whalen 909-307-3083 PHONE #: 888-377-4575 Ext. 2470 pwhalen@esri.com QUOTATION #25499377 3 DOCUMENT DATE: 12/05/2011 Please find the attached quotation for your forthcoming software maintenance term. Keeping your maintenance current entitles you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. For details regarding the maintenance program benefits for your licensing, please visit http://www.esri.com/maintenancebenefits. Customers who have multiple copies of some Esri products may have the option of supporting some of their licenses with secondary maintenance. Please contact Customer Service to find out more about the availability of secondary maintenance. For information about Esri Desktop, Developer software, or Web services terms of use, as well as purchase order terms and conditions, please visit http://www.esri.com/legal/licensing/software-license.html. Do you need training? You can get affordable Esri software training for your entire organization with a subscription to Esri Virtual Campus. To find out how, visit the campus: http://campus.esri.com/campus/catalog/subscriptions For details about ECP discounts and waivers for non-profit users please visit http://www. conservationgis.org/grant If you have any questions or need additional information, please contact Customer Service at 888-377-4575 Option 5. • esri Date: 12/05/2011 CITY OF WATERLOO PLANNING & ZONING DEPT 715 MULBERRY ST WATERLOO IA 50703 ® 380 New York Street Redlands, CA 92373 Phone: 888-377-45752470 Fax #: 909-307-3083 Quotation Number: 25499377 Customer Number: 159163 For questions regarding this document, please contact Customer Service at 888377.4575. Item Qty Matenal# Quotation Send Purchase Orders To: Esri, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Patrick Whalen Please include the following remittance address on your Purchase Order: Esri, Inc. File #54630 Los Angeles, CA 90074-4630 Unit Price Extended Price 10 1 87192 ArcView Single Use Primary Maintenance Start Date: 02/20/2012 End Date: 02/19/2013 1010 2 87193 ArcView Single Use Secondary Maintenance Start Date: 02/20/2012 End Date: 02/19/2013 2010 1 87193 ArcView Single Use Secondary Maintenance Start Date: 02/28/2012 End Date: 02/19/2013 DUNS/CEC: 06-313-4175 CAGE: OAMS3 400.00 400.00 300.00 600.00 293.55 293.55 Subtotal Estimated Tax Total 1,293.55 0.00 $ 1,293.55 This quotation is valid for 90 days and is subject to your Esri License Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Issued By: Patrick Whalen Ext: 2470 [CSBATCHDOM) To expedite your order, please reference your customer number and this quotation number on your purchase order. esri 380 New York Street Redlands, CA 92373 Phone: 888-377-45752470 Fax #: 909-307-3083 Date: 12/05/2011 Quotation No: 25499377 Customer No: 159163 Quotation Page 2 Item Qty Material# Unit Price Extended Price BY SIGNING BELOW, YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION. DO NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS BEEN ISSUED AT YOUR DIRECTION WITHOUT ADDITIONAL AUTHORIZING PAPERWORK. If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax Esri the signed quote in its entirety in order for the quote to be accepted. If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. This transaction is governed exclusively by the terms of the above -referenced contract, if any, or Earl's standard terms and conditions at www.esri.com/legal. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document. By signing below, you are authorizing Esri to issue a software support invoice in the amount of $ plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact me if Esri does not have my current exempt information on file. Please indicate on your purchase order if this purchase is funded through the American Recovery and Reinvestment Act, and whether Esri is a Prime Recipient, Sub -recipient, or Vendor for reporting purposes. Signature of Authorized Representative Date Name (Please Print) Title [CSBATCHDOM] City Clerk Use Only %N'=✓W4/-1 Finance Committee Approval Date ) (Cj191)1 �-- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 1,828.80 plus ext. shipping 0.00 cost of $ to pay for or purchase 100hp softstart This purchase or expenditure is being made because: Pump 3 at Hawkeye lift station needs a softstart to start motor slower instead of instantly on and off X Bids or written quotes were taken on this purchase, as follows 3E Co. $2300.00; Van Meter $2512.68; Echo $1828.80 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: x Sewer: Sanitation: nBonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 201,422.00 r /QLi7Ci�;' - _ ei, 2-,'- $ 98, 387.08 ✓ a1-4 i'? f'.-�C (11,L L; 1 i .2- ,- 1)- ignature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Remit To: Echo Group, Inc. PO Box 336 Council Huffs, IA 51502 WORM: COURTESY CHARGE ACCOUNT ECHO AUTOMATION & CONTROLS 5621 WESTMINSTER DRIVE CEDAR FALLS, IA 50613 49522 1CITY OF WATERLOO JustinIngamells 20 sie 3RW4056-6BB34 SIE SOFTSTART 100HP 145A 11SVAC CONTROL Nonstock - Return by Approval TAXES NOT INCLUDED This is a Quotation. prices are subject to change without notice. Applicable taxes extra. Quotation 02/22/12` S5078406 ORDER TO: ECHO AUTOMATION * BR 30 * 8642 'F' STREET OMAHA, NE 68127 402-596-0424 Fax 402-596-0 462 SHIP TO: COURTESY CHARGE ACCOUNT ECHO AUTOMATION & CONTROLS 5621 WESTMINSTER DRIVE CEDAR FALLS, IA 50613 NET 25TH NO SERV 6£S&�RSJF" HOUSE30 1828.800EA 1828.15 Subtotal S&H CHGS Amount Due 1828.80 0.00 1828.80 VAN METER VAN - mwnr 13674 125 Courier Street 9 319-235 9313 Fax319 35-0365 QUOTE T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 --'_ �:G?l53u7fER;'02H?FKiRtt7f"' �: Steve Manross WAT 3 PK PICK UP lea A B150-C135NBD CONTROLLER,MOTOR 60 SOFT -START 135A Quotation __ATE!!!8Efi 02/21/12 S6860152 ORDER T0: (2) VAN METER INC. 125 Courier Street waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 SHIP TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 TAXES NOT INCLUDED Wire, conduit, and fluorescent lamp prices in effect at time of shipment. Other items valid 30 days and based on gtys supplied, unless otherwise specified. All items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditione- Frt charges or applicable tax not included. 'f8+ 1 SCHNECKM 12 12 See Below No 2512.683e 2512.68 Subtotal S&H CHGS Amount Due 2512.68 0.00 2512.68 ELECTRICAL FNG,1NEE WG 6 Ed1IMENT COMPANY ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO,IA50702 (319)234-4000 FAX (319)234-9997 www.3e-co.com CUST.#- 281720 SHIPTO: POLLUTION CONTROL CITY OF WATERLOO 3505 EASTON AVE. WATERLOO, IA 50702 Blum CITY OF WATERLOO 715 MULBERRY ST. WATERLOO, IA 50703 LJNE NO. PRODUCT AND DESCRIPTION CORRESPONDENCE TO: TAKEN BY gmil QUOTE QUOTE DATE 02/23/12 I 3061393-00 QUOTE NO. P.O. NO. PAGE if 100HP SOFT START 1 Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS. IA 50324 INSTRUCTORS REFERENCE SHIP POINT 3E - WATERLOO SHIP VIA SHIPPED CASH DISCOUNT: BEST WAY F PAID BY: QUANTITY ORDERED 1 SQD ATS48C14Y 1 98236 SOFT START 208-690VAC 140A ATSO1 1 Lines Total Qty Shipped Total 1 Total 2300.00 Invoice Total 2300.00 QUANTITY B.O. QTY. SHIPPED QTY. U/M NET PRICE AMOUNT NET) Last Page 1 E 2300.00 2300.00 City Clerk Use Only Finance Committee Approval Date ?' (5)-0('2— City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 7,497.70 plus ext. shipping cost of $ 200.00 Pump parts Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To rebuild pump on the Camel combination sewer cleaning truck that is worn out ❑ Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon is the only company that sent a quote and we need to get the pump repaired so we can get the truck back out on the street cleaning sewers Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: []Sewer: []Sanitation: []Bonds: []Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully sugmitted, (Project Code) $ 201,422.00 / $ 98,-357:9& G. (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date • NB/24/2012/FRI 10:32 AM ZIMMER & FRANCESCON FAX No. 877 244 2508 P.001 Fax Quotation Zimmer & Francescon, Inc. 6200 65th Avenue Moline IL 61265 309-797 1117 877-244-2508 Fax rexlpzimmerfrancescon. com Job Description: Myers DP80-20 Parts QUANTITY UNIT DESCRIPTION QUOTATION # 120226 Date: 02/24/2012 To: Waterloo WWTp Attention: Richard Olson Fax # 319-291-4523 From: RFX LARSON 1 ea 20355CO22K, Crankshaft 19 $5.248.00 $5,248.00 PRICE TOTAL 1 ea 01646020K, Pinion shaft 2 ea 05674A018K, Bearing cone 9 $1,043.00 '$1,043.00 2 20 ea 05675A013K, Bearing cup $$52.00 $478.00 2 ea 05674A013K, Bearing cone 21 52.00 $104.00 2 ea 05675A009K, Bearing cup 12 $58.00 $116:00 3 18 ea 15245A101K,Bearingtwohalves $� $78.00 4 ea 05231A074 Shim 28 $87.07 00 veto() 4 ea 05231A075 Shim 10 $3.95 $5.80 6 ea 05068A018, Shim 11 $5.85 $23.40i 6 ea �5068A016, Shim 23 $5.85 $35.10 1 057 8 , • sea 24 $7.80 $46.80 i 2 - 05i;76A098, 0-ring $35.00 $35.00 25 $7.8 l 5" C_�s�tEL /r°47e,U•4,) Delivery 2-4 weeks ARO i`{P; n 1 Materials Tofa $1.5.60 •'$7;497:70 I7,y1:i7.7o Completed forms should be routed directly to the Finance Dept. City of Waterloo Line -Item Budget Amendment Request Form FINANCE DEPT. ONLY Finance ommittee approval required?ir� YES NO If so, date approved: 51517' 1!2' The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Library Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount and Dept Activity Acct # Acct Name Proj Code Amount 010 33 3160 3000 cash on hand 33GFT DAWS 32,000.0 010 33 3160 1582 adult print 33GFT DAWS 7,200.00 010 33 3160 1583 e-books 33GFT DAWS 5,000.00 010 33 3160 1585 materials 33GFT DAWS 3,000.00 010 33 3160 1590 youth print 33GFT DAWS 10,800.00 010 33 3160 1595 CDs 33GFT DAWS 1,000.00 010 33 3160 1597 DVDs 33GFT DAWS 5,000.00 TOTAL This amendment is being requested because: Dawson gift not previously budgeted to spend in FY12 $32,000.00 TOTAL $32,000.00 Prior Committee Actions (Dates): 4Th(Signature por Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO 2 If so, date approved: '/ h 1 12- City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 12 submitted by the PLANNING Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount /und Dept Activity Acct # Acct Name Proj Code Amount 426 08 6501 3000 cash )8BCR GRNC 1,330.00, 426 08 6501 2140 land acq 38BCR GRNC 1,330.00 TOTAL This amendment is being requested because: To cover asbestos survey expense for the Grand Hotel $1,330.00 TOTAL $1,330.00 Prior Committee Actions (Dates): ��!�� 2�E,12 ` �L / _I 'el ccU-u �z (Si Dept. d Date 1/1 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:luserstshared goodies \forms\Budget Amendment Request Fonn.xls (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Cedar River Enhancement Projects rOY)CP.f7%U4] 0epJ/i Jamie Knutson $ 36,800.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes X No Name No Source of Funding Gaming/WDC % Paid by federal grant Grant Agreement Number Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The project consists of four Cedar River Enhancement Projects including 1) developing a navigable connection between the East Lake and the Cedar River, 2) repairs to the existing San Souci Wing Dam, 3) incorporating boat docks between Park Avenue and Mullan Avenue, and 4) creating pedestrian connections from U.S. Highway to 63 to the Center for the Arts and adjacent River Walk Loop. 100% Done None ❑X ❑ Yes No ❑ ❑X ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ 0 ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date -2r,r0 Project Name (from page one) Cedar River Enhancement Projects CAI1Cepti441 beS1y' Department No. project will be budgeted under 07 Activity No. project will be budgeted under REVENUES: 7& /O (Each column should only include amounts by fund) Fund: lb Fund: Fund: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Gaming & WDC-b6rdM r1S 36,800.0 36,800.00 Fund: Total EXPENDITURES: TOTALS $ 36,800.00 $ $ $ $ 36,800.00 2103 Engineering & Consulting $ 36,800.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc $ 36,800.00 TOTALS $ 36,800.00 $ $ - $ - $ 36,800.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name BCRLF - Rainbow Florists City Contract No. Project Manager Project Budget Total Noel Anderson $ 9,500.00 (Ph I & II) 1. How will this project be funded? A. Federal Grant Yes 0 No Grant Name CFDA # B. State Grant Yes LJ No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name BCRLF Closeout Assistance BL98708301-020 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None 0 ❑ Yes No Created by the repayment of the BCRLF loan which can be used for eligible BF projects within the city of waterloo according to the closeout agreement. Page 2 must be attached and signed. K:\shared goodies\forms\Rainbow Florists.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee„- Approval Date 1 D ,710 - Project Name (from page one) BCRLF Program - Rainbow Florists Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6501 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 426 Fund: Fund: Fund: $ 9,500.00 Total $ 9,500.00 TOTALS $ 9,500.00 $ $ $ $ 9,500.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 9,500.00 9,500.00 TOTAL9,500.00 $ - $ - $ $ 9,500.00 (Signature Dept. Head) 2 73, I Z /)„ �� c� L,L-- a-4,22izt'1 Date '(Signature Finance Dept. Review) Date K:\shared goodies\forms\Rainbow Florists.xls\Page 2 (Donat or NON-constr) (Mar 2010)