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Home My WebLink About02/20/20121. 2. 3. 4. 5. 6. 7. ADDED AMENDED FINANCE COMMITTEE February 20, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of February 13, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Captain Pillack; Lieutenant Payne FBI -National Academy Spring Training Conference Cedar Rapids, Iowa April 24- 26, 2012 $326.00 Mark Rice, Public Works Director APWA-EVT Training for Fleets Waterloo, Iowa February 23, 2012 $175.00 Eric Thorson, City Engineer 2012 American Public Works Association/ISOSWO West Des Moines, Iowa April 4-6, 2012 $442.00 Steve Jordan, Fire Marshal Arson Investigation Ames, Iowa March 5- 9, 2012 & March 12- 16, 2012 $1,182.20 Pat Treloar, Chief of Fire Services; Darryl Hartema, Mechanic; Carl Reninger, Lieutenant Final inspection of new fire truck Marion, Wisconsin February 20-27, 2012 $445.00 Mike Sown, Air Service Consultant with Trillion Aviation Air Service meetings, Airport Board meetings, meet with Mayor & other city officials Waterloo, Iowa from Elkader, Iowa Various date from October 1, 2011 to September 30, 2012 $800.00 Wayne Castle, Associate Engineer Society of Land Surveyors of Iowa 75th Annual Conference Ames, Iowa March 8- 9, 2012 $340.00 8. Pre Authorizations to Expend over $1,000.00 Dept Amount /�I Est + Expenditure Airport $3,000.00 Service & maintain 2 ARFF trucks Building Maintenance $2,950.85 Work on Five Sullivan Brothers exhaust hoods that are required by State Fire Code Leisure Services $1,119.60 Baseballs for the Optimist Baseball program Leisure Services $1,108.80 Baseball and Softball socks Leisure Services $8,305.00 Major League Replica jerseys for participants in Optimist Baseball and Softball offered for grades 2-8 Leisure Services $6,920.50 Major League replica hats and visors Waste Management Services $20,430.69 + $300.00 Pump repair at satellite wetwell BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. 2. 3. 4. 5. 6. FINANCE COMMITTEE February 20, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of February 13, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Captain Pillack; Lieutenant Payne FBI -National Academy Spring Training Conference Cedar Rapids, Iowa April 24- 26, 2012 $326.00 Mark Rice, Public Works Director APWA-EVT Training for Fleets Waterloo, Iowa February 23, 2012 $175.00 Eric Thorson, City Engineer 2012 American Public Works Association/ISOSWO Joint Spring Conference West Des Moines, Iowa April 4-6, 2012 $442.00 Steve Jordan, Fire Marshal Arson Investigation Ames, Iowa March 5- 9, 2012 & March 12- 16, 2012 $1,182.20 Pat Treloar, Chief of Fire Services; Darryl Hartema, Mechanic; Carl Reninger, Lieutenant Final inspection of new fire truck Marion, Wisconsin February 20-27, 2012 $445.00 Mike Bown, Air Service Consultant with Trillion Aviation Air Service meetings, Airport Board meetings, meet with Mayor & other city officials Waterloo, Iowa from Elkader, Iowa Various date from October 1, 2011 to September 30, 2012 $800.00 7. Pre Authorizations to Expend over $1,000.00 Dept AmountEst Expenditure Airport $3,000.00 Service & maintain 2 ARFF trucks Building Maintenance $2,950.85 Work on Five Sullivan Brothers exhaust hoods that are required by State Fire Code Leisure Services $1,119.60 Baseballs for the Optimist Baseball program Leisure Services $1,108.80 Baseball and Softball socks Leisure Services $8,305.00 Major League Replica jerseys for participants in Optimist Baseball and Softball offered for grades 2-8 Leisure Services $6,920.50 Major League replica hats and visors Waste Management Services $20,430.69 + $300.00 Pump repair at satellite wetwell BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE February 13, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of February 6, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Carey; one instructor Confined Space Rescue Albert City, Iowa February 14-16, 2012 $582.50 Class (24 hour) Nancy Gulick, Community Development Coordinator; Mark Boesen, Rehab Manager Program Manager's School Austin, Texas April 15- 18, 2012 $3,040.00 Wayne Castle, Associate Engineer; Phillip Iowa Water Conference Ames, Iowa March 6- 7, 2012 $490.00 Schuppert, Storm Water Specialist Captain Mohlis; Lieutenant Carrier Internal Affairs Johnston, Iowa February 28-29, 2012 $428.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to receive sealed bids to dispose of old and obsolete hand tools and 1985 snowmobile —Submitted by Rick Curran, Leisure Services Facilities Manager, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $1,701.30 For installation of carpet in old legal offices of City Hall Building/Maintenance $3,600.00 Closed system corrosion treatment for boiler at Five Sullivan Brothers Building/Maintenance $94.00 Home Show promotional item (Menards Impact Drill) from Bldg Dept -a drawing to attract and engage people in discussion of codes & general construction items Clerk/Finance $2,300.00 InfoTronics Employee Time and Attendance System software for the City's timeclocks Clerk/Finance $27,825.79 2011 Waterloo City election expense Human Rights $279.75 Jeff Schott, Director of the Institute of Public Affairs at the University of Iowa, to train our commissioners Finance Committee February 13, 2012 Page 2 Leisure Services $1,200.00 Labor and material to paint duct work at Gates Pro Shop, lower area Leisure Services $3,550.00 Amended — fencing, including a cage top. A top is needed on the fencing cage. Parking Maintenance $2,673.00 + Transport assembly repair for the pay -in -lane machine $33.60 Ayes: Three. Motion carried. It was questioned whether the maintenance for the time clock is annual and if it will be needed for another year. Suzy Schares, City Clerk, explained that it is annual that staff will be working on an upgrade but it could take a year to implement. Moved by Cole, seconded by Hart that Authorization to increase Line Item 3350 (fed grant) and Line Item 1346 (Travel/training) in the amount of $10,000.00—Submitted by Community Development Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Item 3000 (cash on hand) and Line Item 1319 (other prof.) in the amount of $5,893.88—Submitted by Planning & Zoning Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the EPA Brownfields Hazardous Assessment grant in the amount of $200,000.00—Submitted by Planning & Zoning Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the EPA Brownfields Petroleum Assessment grant in the amount of $200,000.00—Submitted by Planning & Zoning Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget to use the Brownfields clean up Revolving Loan fund for the environmental site assessment at 1001 Linden —Submitted by Planning & Zoning Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the hotel -motel discretionary grant made Cultural & Arts for marketing in the amount of $10,000.00—Submitted by Cultural & Arts Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated February 13, 2012, pp. 1-66, in the amount of $2,344,564.04, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by hart, seconded by Schmitt that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 S/ %C)l Uci ;./ 36/73 ' -`/7;2/4-2 1)/c..; -'/ Copy- Department NAME(S) AND POSITION(S): Captain Tim Pillack & Lt. Corbin Payne DATE: February 13,2012 NAME OF CLASS / MEETING: FBI- National Academy Spring Training Conference DESTINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 24,2012 Return Date: April 26,2012 DATE(S) OF MEETING: April 24-26,2012 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to send Captain Tim Pillack and Lt. Corbin Payne to the FBI- National Academy Spring Training Conference on April 24-26,2012, in Cedar Rapids, Iowa. Both Officers have graduated from the FBI National Academy and are members of the Iowa Chapter of the FBI National Academy. This annual conference will train the Officers in topics such as leadership, social media, and minority recruiting. This conference also allows the officers to network with other command staff personnel who have attended the FBI National Academy and find out current trends across the state and nation. The cost of registration is $100.00 per officer, which includes some meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: '$-300.A0 LODGING $76.00 MEALS $200.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ -626,09 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO /63- TOTAL: $ 313-00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE WPC STAFF ONLY LINE ITEM USED O/G' / S 7'760 ,/(� FY'29/:2 BUDGETED / c'%<? Cc--) EXPENDED YID THIS REQUEST / (5. c LEFT AFTER THIS REQUEST (- DATE li'Jc /y mac//)- Ori .. i nal - Clerk/Finance Co - be • • rtment NAME(S) AND POSITION(S): Mark Rice, Public Works Director DATE: February 23, 2012 NAME OF CLASS / MEETING: APWA - EVT Training for Fleets DESTINATION: Waterloo, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: N/A RETURN DATE: N/A DATE(S) OF MEETING: February 23, 2012 PURPOSE OF TRAVELITRAINING: WEBINAR: APWA training on Understanding the Required EVT (Emergency Vehicle Training) for Fleets WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $175 REGISTRATION AIRFARE MILEAGE/FUEL MISC!TOLLS TOTAL FOR ALL: $ $175 BUDGET LINE ITEM: 010-18-7950-1315 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD Z—/3—/2-- I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 'RAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED G 7,53L1 FY ''=L�BUDGETED EXPENDED YTD 6 ,5 THIS REQUEST 4y0, 07L3 LEFT AFTER THIS REQUEST / c(O , / DATE 2;12-• ,2 /4-2<)iJ- Or' •inal- Clerk/Finance Co. - be••rtment NAME(S) AND POSITION(S): Eric Thorson City Engineer DATE: February 9, 2012 NAME OF CLASS / MEETING: 2012 American Public Works Association/ISOSWO Joint Spring Conference DESTINATION: West Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 4, 2012 RETURN DATE: April 6, 2012 DATE(S) OF MEETING: April 5 — 6, 2012 PURPOSE OF TRAVEL/TRAINING: To attend 2012 American Public Works AssociationASOSWO Join Spring Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 207.00 LODGING TAXI 50.00 MEALS PARKING 185.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 442.00 BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 442.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPHEAD MAYOR I APPROVE THIS TRAVEL REQUEST February 9, 2012 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED " i / 67 7S3 J t 3 `KO FY> G'1.2BUDGETED � S "l', G' EXPENDED YID / s THIS REQUEST 3. /u, chi LEFT AFTER THIS REQUEST DATE '7 `y�✓ <_/4F — --/ 2- Ori • i nal - Clerk/Finance Co - De • • rtment NAME(S) AND POSITION(S): Wayne Castle Associate Engineer DATE: February 9, 2012 NAME OF CLASS / MEETING: Society of Land Surveyors of Iowa 75th Annual Conference DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 8, 2012 RETURN DATE: March 9, 2012 DATE(S) OF MEETING: March 8 — 9, 2012 PURPOSE OF TRAVEL/TRAINING: To attend Society of Land Surveyors of Iowa 751h Annual Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 100.00 LODGING TAXI 10.00 MEALS PARKING 230.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 340.00 BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 340.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST A,(.,r J'4JCArl A/> -J DEPARTMENT HEAD MAYOR February 9, 2012 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY U06ETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY 6'1/4' /Q /46) /3 6, 07:26'e, CJ ) /J 57- /!s: TL1 U r NAME(S) AND POSITION(S): Steve Jordan, Fire Marshal DATE: py ocpul 11116111 February 7, 2012 NAME OF CLASS / MEETING: Arson Investigation DESTINATION: Ames, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 030512 031212 RETURN DATE: 030912 (return on weekend) 031612 DATE(S) OF MEETING: March 5-9, 2012 March 12-16-2012 PURPOSE OF TRAVEL: Attend ten day Arson Investigation Training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 627.20 LODGING 250.00 MEALS 225.00 REGISTRATION 80.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,182.20 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND1S NECE SA: ND BENE CIAL TO THE `CITY OF WAT DEPAR MENT AD 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY2_I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY Y i.7 /qOe i3 e/65 '.. j GC) i96? , (,>%%/0 NAME(S) AND POSITION(S): Pat Treloar, Chief of Fire Services Darryl Hartema, Mechanic Carl Reninger, Lt. DATE: urigmai - cleriannance copy - ueparrme February 10, 2012 NAME OF CLASS / MEETING: Final Inspection of new fire truck. DESTINATION: Marion, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Week of Feb. 20 or Feb. 27 RETURN DATE: DATE(S) OF MEETING: Travel dependent on completion of truck. PURPOSE OF TRAVEL: Pick up new fire truck. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING 45.00 MEALS REGISTRATION 400.00 MILEAGE/FUEL TOTAL FOR ALL: $ $445.00 TAXI PARKING AIRFARE MISC/TOLLS 010-12-1400-1346 BUDGET LINE ITEM: 010-12-1400-1533 YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND I Y AND : NEFICIA O THE CITY OF WAJERL e O DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM. USED FY, c-i2 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY '`%/% (/ 7 7c f3//' /00, 6'0 //7/. 7( //0 1 ?7'c_ . /s i Co• - De••rtment NAME(S) AND POSITION(S): Mike Bown, Air Service Consultant Trillion Aviation DATE: 2/13/12 NAME OF CLASS / MEETING: Air Service Meetings, Airport Board Meetings, Meet with Mayor & other city officials DEPARTURE DATE: October 1, 2011 RETURN DATE: September 30, 2012 DESTINATION: Waterloo, IA DEPARTURE POINT IF NOT WATERLOO: Elkader, IA DATE(S) OF MEETING: Scheduled as needed PURPOSE OF TRAVEL: To attend meetings, as needed, throughout the year. Mike attends meetings with Airport Board, Mayor, GCVA or as needed by Airport. Travel request is tied directly to our contract with Trillion Aviation, which is effective from October 1, 2011— September 30, 2012. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING MEALS REGISTRATION 800 MILEAGE/FUEL TOTAL FOR ALL: $ 800 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010 29 7700 1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date Mt 'X( ✓Y City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ up to $3,000.00 plus est. shipping costs of $ to pay for or purchase service & maintain 2 ARFF trucks. This purchase or expenditure is being made because: engines, generator & air dryer on trucks must be maintained to remain viable. Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: Harrison Truck Center is the authorized dealer in this area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ❑ Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 15,000.00 ✓ $ p64.98tbefore amendmevtii-)�o `% (Signature Dept. % Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies \forms\Service ARFF Vehicles 2012.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,950.85 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Work on Five Bros exhaust hoods - required by State Fire Code Vendor selected for this purchase: K & W Electric Inc. n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Contractual electrical services Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax Sewer n Sanitation ri Bonds n FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ /S 5 and the current available balance is ctfully bmitted, $ 6,ovG uG (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Pre-Auth - 5 Sull Bros - Exh Hoods.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 20,000.00 plus est shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Electrical work for Five Sullivan Brothers Convention Center - work not to exceed $2O,000.00 Vendor selected for this purchase: K & W Electric ❑X Bids or written quotes were taken on this purchase, as follows: K & W Electric $42.00/hr Sieben Electric $45.00/hr Paulson Electric $47.70/hr ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑General Fund Road Use Tax ❑ Sewer 0 Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) _ This ex penditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is e pectfully submitted, (Project Code) $ ,13(Ny'' ( tur a Dept Tread or Designee) (Signature Finance Dept Review) Date Klshared goodiesVonns‘Expenditure Pre-Authoraation-K&W Else (Mar 2010) Date /601/ City Clerk Use Only Finance Committee Approval Date :--(9"L (C1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,119.60 plus est. shipping costs of $ to pay for or purchase Baseballs for the Optimist Baseball program. This purchase or expenditure is being made because: Game balls are needed for Optimist Baseball games for players in grades 2-8. Vendor selected for this purchase: Pennant Sports Brimingham AL ❑x Bids or written quotes were taken on this purchase, as follows: Pennant Sports (Birmingham, AL) $1,119.60 AD Starr (Pittsburgh, PA) BSN (Cedar Falls, IA) $1,122.75 Riddell (Dubuque, IA) $1,253.25 $1,190.25 MASA (Jasper, IN) $1,260.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 1 ^ I General Fund ❑ Road Use Tax ❑ Sewer ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Hea,5_12(Designee Sanitation (Project Code) $ 39,000.00 V $ 34,547.00 Date (Signature Finance Dept. Review K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Date City Clerk Use Only Finance Committee)I t� 1 Approval Date ` ,/ 0 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,108.80 plus est. shipping costs of $ na to pay for or purchase Baseball and Softball socks. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive socks as part of their registration fee. Vendor selected for this purchase: AD Starr Pittsburgh, PA ❑x Bids or written quotes were taken on this purchase, as follows: AD Starr (Pittsburgh, PA) $1,108.80 BSN Sports (Cedar Falls, IA) $1,182.72 Iowa Sports (Cedar Falls, IA) $1,249.92 Riddel Sports (Dubuque, IA) $2,016.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, �7 (% )..zeib-c76 1, '/ (t/ilA '1 or Designee) Date '(Signature Finance Dept. Review) Date (Project Code) $ 39,000.00 $ 34, 54-7.00 11; 7 (Signature Dept. K:\shared goodies Worms \Expenditure Pre-Authorization-2012 socks.xls (Mar 2010) City Clerk Use Only Finance Committl . Approval Date '' {i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,305.00 plus est. shipping costs of $ na to pay for or purchase Major League Replica jerseys for participants in Optimist Baseball and Softball offered for grades 2-8. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive jerseys as part of their registration fee. Vendor selected for this purchase: AD Starr Pittsburgh, PA nX Bids or written quotes were taken on this purchase, as follows: AD Starr (Pittsburgh, PA) $8,305.00 Iowa Sports (Cedar Falls, IA) $8,555.00 BSN Sports (Cedar Falls, IA) $15,665.00 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax n Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 39,000.00 $ 34,547.00 32, 3 ! 8 --(Signature Dept' r Designee) Date (Sighature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization-2012 jerseys.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,920.50 plus est. shipping costs of $ na to pay for or purchase Major League replica hats and visors. This purchase or expenditure is being made because: Participants in our baseball, softball, tee ball and coach pitch programs receive a hat as part of their registration fee. Vendor selected for this purchase: AD Starr Pittsburgh, PA ❑x Bids or written quotes were taken on this purchase, as follows: AD Starr (Pittsburgh, PA) $6,920.50 Iowa Sports (Cedar Falls, IA) $7,605.75 Pennant Sports (Birmingham, AL) $7,874.00 BSN (Cdear Falls, IA) $8,706.25 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 39,000.00 "- $ 34T54 00 c?/3 (fc Date (Signature Finance Dept. Review) Date (Signature Dep -1 ad or Designee) K:\shared goodies\forms\Expenditure Pre-Authorization-2012 hats.xls (Mar 2010) II II dl� City Clerk Use Only Finance Committee �h Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 20,430.69 plus ext. shipping cost of $ 300.00 to pay for or purchase pump repair This purchase or expenditure is being made because: broken shaft at the impeller,wear rings are worn from impeller drop and motor needs to be rewound. This pump is out of the satillite wetwell. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is the rep to be authorized to work on KSB pumps Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: I 'Road Use Tax: IX ISewer: 1 (Sanitation: Bonds: II Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/ 14/5200/ 1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 201,422.00 V $ 46,486.58 ,. ✓7 a-/ (Z rz /L /; ature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Fax Quo-tati lx Quality Pump & Control 830 — 15t ST. S.W. Mason City, IA. 50401 Phone (641) 422-0441 Fax (641) 422-0442 lob D'avv 'ems*:; €<_300-380 /8 6Xt\TG Rebuild QUANTITY Date: 2-9-2012 To: City of VVater°loo Attention: Kent Fax # 319-291-4523 From: Jason Rosauer Lower bearin Rotatin_ wear ' 0-rir_ kit -- Shop slpplie3 7 /L Found shaft to be broke at un.eller hub. No si of damage to i1tipe licr Wear rings ore wore from contact from "u ' ller drs,. Motor needs to be rewound and some of the stacking PRICE $1,442.37 $1,031.25 S284.63 $937.50 $774.54 $4413.97 $568, 93 $5,400.00 $2,430.00 $90.00 $50.00 TOTAL $1,442.37 $1,031.25 $284.63 $1875,00 $774.54 $4413.97 $568.93 $5,400.00 $2,430.00 $2 160.00 $50.00