HomeMy WebLinkAbout02/13/20121.
2.
3.
4.
FINANCE COMMITTEE
February 13, 2012
5:00 p.m.
Council Chambers
Roll Ca11: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of February 6, 2012.
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Steve Carey; one instructor
Confined Space Rescue
Class (24 hour)
Albert City,
Iowa
February
14-16,
2012
$582.50
Nancy Gulick, Community
Development Coordinator;
Mark Boesen, Rehab Manager
Program Manager's
School
Austin,
Texas
April 15-
18, 2012
$3,040.00
Wayne Castle, Associate
Engineer; Phillip Schuppert,
Storm Water Specialist
Iowa Water
Conference
Ames, Iowa
March 6-
7, 2012
$490.00
Captain Mohlis; Lieutenant
Carrier
Internal Affairs
Johnston,
Iowa
February
28-29,
2012
$428.00
5. Approval of request to receive sealed bids to dispose of old and obsolete hand tools and
1985 snowmobile —Submitted by Rick Curran, Leisure Services Facilities Manager.
6.
Pre Authorizations to Expend over $1,000.00
Dept.
AmountEst.Expenditure
Building/Maintenance
$1,701.30
For installation of carpet in old legal offices of City
Hall
Building/Maintenance
$3,600.00
Closed system corrosion treatment for boiler at Five
Sullivan Brothers
Building/Maintenance
$94.00
Home Show promotional item (Menards Impact Drill)
from Bldg Dept -a drawing to attract and engage
people in discussion of codes & general construction
items
Clerk/Finance
$2,300.00
InfoTronics Employee Time and Attendance System
software for the City's timeclocks
Clerk/Finance
$27,825.79
2011 Waterloo City election expense
Human Rights
$279.75
Jeff Schott, Director of the Institute of Public Affairs
at the University of Iowa, to train our commissioners
Leisure Services
$1,200.00
Labor and material to paint duct work at Gates Pro
Shop, lower area
Leisure Services
$3,550.00
Amended — fencing, including a cage top. A top is
needed on the fencing cage.
Parking Maintenance
$2,673.00 +
$33.60
Transport assembly repair for the pay -in -lane machine
BUDGET LINE ITEMS TO BE AMENDED
7. Authorization to increase Line Item 3350 (fed grant) and Line Item 1346
(Travel/training) in the amount of $10,000.00—Submitted by Community Development
Department.
8. Authorization to increase Line Item 3000 (cash on hand) and Line Item 1319 (other prof.)
in the amount of $5,893.88—Submitted by Planning & Zoning Department.
9. Approve the project budget for the EPA Brownfields Hazardous Assessment grant in the
amount of $200,000.00—Submitted by Planning & Zoning Department.
10. Approve the project budget for the EPA Brownfields Petroleum Assessment grant in the
amount of $200,000.00—Submitted by Planning & Zoning Department.
11. Approve the project budget to use the Brownfields clean up Revolving Loan fund for the
environmental site assessment at 1001 Linden —Submitted by Planning & Zoning
Department.
12. Approve the project budget for the hotel -motel discretionary grant made Cultural & Arts
for marketing in the amount of $10,000.00—Submitted by Cultural & Arts Department.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
February 6, 2012
5:00 p.m.
Council Chambers
Members present: Schmitt, Hart. Absent: Cole.
Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two.
Motion carried.
Moved by Hart, seconded by Schmitt that the Minutes of January 30, 2012, as proposed, be
approved. Ayes: Two. Motion carried.
Moved by Hart seconded by Schmitt that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Lieutenant Campbell
Firearms Instructor
Recertification Course
Johnston, Iowa
April 5,
2012
$265.00
Officer Moore
Interview and
Interrogation
Johnston, Iowa
March 5-
9, 2012
$281.86
Officer Ullom
Methamphetamine
Investigations
Johnston, Iowa
March 20-
22, 2012
$146.66
Officer Wessels, Officer Gann,
Officer Sullivan
Criminal Street Gang
Identification and
Interdiction
Johnston, Iowa
March 13-
15, 2012
$365.00
Lieutenant Campbell, Sergeant
Ludwig, Officer Stratton, Officer
Hoelscher, Officer Blakeman
Iowa Association of
Women Police
Conference
Burlington,
Iowa
March 26-
27, 2012
$1,040.00
Sergeant Devine
Introduction to the
Science of Friction
Ridge Examination
Lawrenceville,
Georgia
March 18-
24, 2012
$2,470.00
Officer Pohl
ICAC National
Convention
Atlanta,
Georgia
April 13-
19, 2012
$2,000.00
Sergeant Richter, Officer Girsch
Suarez International
Point Shooting
Progressions Course
Searsboro,
Iowa
April 21-
22, 2012
$1,120.00
Sergeant Farmer, Officer Bose,
Officer Bovy
2012 USPCA K9
Narcotics Recertification
Trials
Clinton, Iowa
April 9-
11, 2012
$1,160.00
Ayes: Two. Motion carried.
Moved by Hart, seconded by Schmitt that garbage refund in the amount of $126.00 for Randal
Vandersee of 5140 South Fork Lane —Submitted by Suzy Schares, City Clerk, be approved.
Ayes: Two. Motion carried.
Moved by Hart, seconded by Schmitt that bid from Valuation Services of Cedar Falls, Iowa in
the amount of $1,000.00 for the appraisal of a vacant lot located south of 316 West 5th Street —
Submitted by Noel Anderson, Community Planning & Development Director, be approved.
Ayes: Two. Motion carried.
Moved by Hart, seconded by Schmitt that payment in the amount of $1,950.00 to Iowa
Community Credit Union for past payment to Winninger Commercial for the appraisal of Iowa
Community Credit Union property located at 320 West 2nd Street —Submitted by Noel
Anderson, Community Planning & Development Director, be approved. Ayes: Two. Motion
carried.
Finance Committee
February 6, 2012
Page 2
Moved by Hart, seconded by Schmitt that request to seek bids to Purchase One (1) 2012
Compact Pickup for the Building Inspections Department —Submitted by Mark Rice, Public
Works Director, be approved. Ayes: Two. Motion carried.
Moved by Hart, seconded by Schmitt that request to seek bids to Purchase One (1) 2012
Passenger Van for the Motor Pool —Submitted by Mark Rice, Public Works Director, be
approved. Ayes: Two. Motion carried.
Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Human Rights
$7,998.50
The 2012 CV Conference on Human Rights
Leisure Services
$10,650.00
One new Alma 1030 trailer custom designed for the
transport of 12 picnic tables
Leisure Services
$13,700.00
Study of erosion and stream bank stabilization issues of
Virden Creek as it runs through Gates Park Golf Course.
Creation of construction documents and construction
supervision.
Leisure Services
$23,554.00
One John Deere Pro Gator 2030A utility turf vehicle
Leisure Services
$1,040.00
Amended metal material for Gates pool pump house roof
Leisure Services
$5,000.00
Design services for new field lighting at Danes baseball
complex
Leisure Services
$8,500.00
Design services for electrical needs for new irrigation,
field lights, shelter lights, and trail lighting at Riverfront
Sports Park
Leisure Services
$8,400.00
Retro-fitting three John Deere Pro Gator Sprayers
purchased in 2009 with electric sprayer boom lifts
Leisure Services
$2,144.42
Two electric heaters for the ice resurfacer/electrical room
Leisure Services
$867.00 + $150.00
Three self closing cabinets to store flammable products.
With the shipping costs the total may be over $1,000.00
Leisure Services
$1,400.00
Three (3) cages for storing LP tanks. To be used on the
three golf courses.
Leisure Services
$1,524.00
A commemorative plaque for Mark's Park
Police
$6,795.00 +
$20.00
All -in -one 2.0 GPRS device with quad band modem and
map agent pro software
Police
$1,475.00
Repair and maintenance on two Segways used by the
patrol division
Police
$8,186.00
Thirty-five Glock generation four semi -automatic 40
caliber pistols with trade-in of thirty-five used generation
three Glock semi -automatic pistols
Street
$15,840.00 +
$250.00
Crack Sealer Sealant
Waste Management
Services
$2,922.20
PC touch screen at the lagoon
Mr. Schmitt questioned the ability to do some of the training via the web. Dan Trelka, Director
of Safety Services, explained that is utilized when possible but these trainings are not offered in
that manner.
Ayes: Two. Motion carried.
Finance Committee
February 6, 2012
Page 3
Moved by Schmitt, seconded by Hart that Authorization to increase line item 11GRT SOS4
(Secure Our Schools) in the amount of $73,870.00—Submitted by Police Department, be
approved. Ayes: Two. Motion carried.
Moved by Schmitt, seconded by Hart that project budget for the use of hotel motel taxes for golf
marketing in the amount of $5,400.00—Submitted by Leisure Services Department, be
approved. Ayes: Two. Motion carried.
Moved by Schmitt, seconded by Hart that project budget for the Project Safe Neighborhoods
Anti Gun/Gang #5 grant in the amount of $6,05.00—Submitted by Police Department, be
approved. Ayes: Two. Motion carried.
Moved by Schmitt, seconded by Hart that project budget for the Project Safe Neighborhoods
Anti Gun/Gang #6 grant in the amount of $11,317.00—Submitted by Police Department, be
approved. Ayes: Two. Motion carried.
Moved by Schmitt, seconded by Hart that project budget for the 2012 Cedar Valley Conference
on Human Rights in the total amount of $13,700.00—Submitted by Human Rights Department,
be approved. Ayes: Two. Motion carried.
Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated
February 6, 2012, pp. 1-65, in the amount of $973,682.24, be received, placed on file and
approved and forwarded to the full council for approval. Ayes: Two. Motion carried. Mr.
Schmitt abstained from the bills payment to Schmitt Telecom.
With no further business before the committee, it was moved by Hart, seconded by Schmitt that
the meeting be adjourned at 5:10 p.m. Ayes: Two. Motion carried.
Suzy Schares
City Clerk
TRAVEL RTPQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF
LINE ITEM USED /,'/h
FY " BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori.inal - Clerk/Finance
Copy- be••rtment
NAME(S) AND POSITION(S):
Steve Carey plus 1 instructor
DATE:
February 6, 2012
NAME OF CLASS / MEETING:
Confined Space Rescue Class (24 hour)
DESTINATION: Albert City, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
February 14, 2012
RETURN DATE:
February 4-4, 1l-&-16, 2012
DATE(S) OF MEETING:
i4: /�
February 16, 2012
PURPOSE OF TRAVEL/TRAINING:
To teach Confined Space Rescue class for Albert City's Valero Plant. A second instructor will be needed on Thursday,
February 16, 2012 as the class will increase from 10 to 18 students.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
X PRIVATE VEHICLE
DEPARTING FROM:
ESTIMATE OF COST:
240.00
95.00
247.50
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 582.50
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-12-1415-1345
X
YES NO
X
YES NO
TOTAL: $
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
IS CESSARY AND BENEFICIAL TO THE
ITY ATERt80
DEPARTMENT HEAD
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FY �_i ^ZBUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 31 /34/6
/7(c (-, 6'c'
566=63!
2"1/J .r-.7 .2Y/,;c
Copy - Department
NAME(S) AND POSITION(S):
Nancy Gulick, Community Development Coordinator
Mark Boesen, Rehab Manager
DATE:
2-3-2012
NAME OF CLASS / MEETING:
Program Manager's School
DESTINATION:
Austin, TX
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 15, 2012
RETURN DATE:
April 18, 2012
DATE(S) OF MEETING:
April 16-18, 2012
PURPOSE OF TRAVEL:
Mandatory Program Manager's School -Lead Grant
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo-Expedia on 2-2-2012 $465
ESTIMATE OF COST:
900
440
0
0
LODGING 150 TAXI
MEALS 50 PARKING
REGISTRATION 1,400 AIRFARE
MILEAGE/FUEL 100 (bags) MISC/TOLLS
TOTAL FOR ALL: $ 3040
BUDGET LINE ITEM: 224-32-5853-1346
YES
YES
GRANT REIMBURSABLE
NO BGLED TRVL
X REQUIRED CERTIFICATION
NO Mandatory for Lead Grant
TOTAL: $ 1520 PER PERSON
I BELIEVE THIS TRIP S
AND IS NECESSAR
CITY O ,T
DEPARTMENT HEAD
DATE
BLIC PURPOSE
L TO THE
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
J:\NANCY-G\travel\Travel Request Form Austin 2-2-2012.doc
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED . ,-) /
FYL'J'BUDGETED 5�%'t?rrr,
EXPENDED YTD /D (20
THIS REQUEST 4{Yr.'- a)L
LEFT AFTER THIS
REQUEST />C_Lscc'
DATE
Original - Clerk/Finance
7; 7c-,, -- 'k-i
Co. - De..rtment
NAME(S) AND POSITION(S):
Wayne Castle, Associate Engineer
Phillip Schuppert, Storm Water Specialist
DATE:
February 8, 2012
NAME OF CLASS / MEETING:
Iowa Water Conference
DESTINATION: Ames, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
March 6, 2012
RETURN DATE:
March 7, 2012
DATE(S) OF MEETING:
March 6 — 7, 2012
PURPOSE OF TRAVEL/TRAINING:
To attend Iowa Water Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
100.00 LODGING
90.00 MEALS
300.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 490.00
TAXI
PARKING
AIRFARE
MSC/TOLLS
BUDGET LINE ITEM: 521-07-7830-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 245.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
February 8, 2012
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY _2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
(i7&()
- m''1cJ ; -? vim''/? --
Copy - Department
NAMES) AND POSITION(S):
Captain David Mohlis & Lt. Alan Carrier
DATE:
February 8,2012
NAME OF CLASS / MEETING:
Internal Affairs
DESTINATION: Johnston, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
February 28,2012
Return Date:
February 29,2012
DATE(S) OF MEETING:
February 28-29,2012
PURPOSE OF TRAVEL:
Captain Leibold is requesting authorization to send Captain Dave Mohlis and Lt, Alan Carrier to the Internal Affairs course
on February 28-29,2012 at the Iowa Law Enforcement Academy in Johnston, Iowa. This 2- day course will teach the
process on how to conduct Internal Affairs Investigations. The cost of registration is $150.00 per Officer and will require
lodging for one night and meals at the law Enforcement Academy. A city vehicle will be needed for travel to the training
facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$ 50.00 LODGING
$28.00 MEALS
$300.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 428.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
YES
YES
x GRANT REIMBURSABLE
NO
x REQUIRED CERTIFICATION
NO
TOTAL: $ 214.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OFF TERLOO
I APPROVE THIS TRAVEL REQUEST
DE ENT HEAD MAYOR
DATE DATE
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: February 13, 2012
Prepared: February 6, 2012
Dept. Head Signature: PH
# of Attachments:
SUBJECT: DISPOSAL OF EQUIPMENT NO LONGER IN SERVICE
Submitted by: Rick Curran, Facilities Manager
Recommended City Council Action: Request permission to dispose of old and obsolete hand
tools and 1985 snowmobile. Sealed bids will be taken.
Summary Statement:
Expenditure Required: N/A
Source of Funds: N/A
Policy Issue: N/A
Alternative: Scrap or Landfill.
Background Information: Clean out of old hand tools from construction shop. 1985 Ski-Doo
Snowmobile is no longer used. Replaced by 2010 Snowmobile for cross-country trails.
Approximate value totaling $200.00.
City of Waterloo Request Form
Expenditure Pre -Authorization
Finance Committee of the City Council is hereby requested to authorize the following
The .M„
purchase or expenditure submitted by
$ 279.75 0,00
plus est. shipping costs of $
Jeff Schott, Director of the Institute of Public Affairs at the Universe
commissioners.
This purchase or ex
penditure is being made because:
current and inform the new commissioners of what their roles are with WCHR.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
Human Ri hts Department to expend
to pay for or purchase
of Iowa, to tracer
Thursda , Janus
26, 2012 is our Commission Retreat. This is bein
Ixl
held to refresh the
Bids or quotes were not taken on this purchase because:
This is amended from the last re uest. Miles a was sli htl hi her than we thou ht.
I have the previous Pre-Auth Re uest Form attached.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I I
General Fund Tax Use Sewer Sanitation
❑ Road
Bonds
Federal/other grants
111
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-27-2500-1303
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res. ctf F submitt
ure Dept. Head or D:.g ee)
z (2. 77-
Date (Sign
(Project Code)
$ 4T068Ho 336O
$ 47099-00 3. S)"
lCat Lt ii i/ f L.
ture Finance Dept. Review)
Date
K:\shared g.•dies Worms \Expenditure Pre-Aut orization Commission Retreat 2012 amendment.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee �
Approval Date l(� 2I:r}�v
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Human Rights Department to expend
$ 400760 $t,55v`' plus est. shipping costs of $ 0.00 to pay for or purchase
Jeff Schott (trainer from the Institute of Public Affairs), $255, afld
$445700 K'f t!t Sh m e v / rcoluu (1 Yet Mari C` itkric
This purchase or expenditure is being made because:
Thursday, January 26, 2012 is our Commission Retreat. This is being held to refresh the
current and inform the new commissioners of what their roles are with WCHR.
Vendor selected for this purchase: Wal-mart
X
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
We found that it is cheaper to order the subs through Wal-mart than through any
other business.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund Road Use Tax
Bonds
Sewer Sanitation
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-27-2500-1303
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 4,000.001
I
and the current available balance is
(
y subm
ature Dept. Head or
$ 4,11At1n4
-17- 20."2 `727,a, A /4 '/�
Date (Signature Finance Dept. Review) Date
K:\shared :oodles \ forms \Expenditure Pr:-Aut orization Commission Retreat 2012.xls (Mar 2010)
City Clerk Use Only
Finance Committee yy,,
Approval Date 1 � )ab
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint
$ 1,701.30 plus est. shipping costs of $
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
For installation of carpet in old legal offices of City Hall
Vendor selected for this purchase: Floor Decor
❑X Bids or written quotes were taken on this purchase, as follows:
Floor Decor $1,701.30
Flooring Gallery $1,900.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer n Sanitation
QX Bonds FederaVother grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
410-22-8800-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully
submitted,
% %7-(fIuLGc_. .) LLB/nc 2 -3 >4)1)-
Date (Signature Finance Dept. Review) Date
(Project Code)
$ 1�.tUO'
(Bignatr re Dept. Head or Designee)
K:\shared goodieslforms\Pre-Auth - 5Sul Bros Drill.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date ( (2Vi
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 3,600.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Closed system corrosion treatment for boiler at Five Sullivan Brothers
Vendor selected for this purchase: Jaytech
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Vendor provided these chemicals for other boiler at Five Sull Bros
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer n Sanitation
FederaVother grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-6860-1382
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Rpectfully submitted,
(Signature Dept. Head or Designee)
(Project Code)
$ 6,7/'76'
$ <s_3,
p
Date (Signature Fihance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date J 7i 170(
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 94.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Home Show promotional item (Menards Impact Drill) from Bldg Dept -a drawing to
attract and engage people in discussion of codes & general construction items.
Vendor selected for this purchase: Menards
Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
None needed
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
n Bonds n Federal/other grants D Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-5100-1549
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Resp/ctfully submitted,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review)
K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010)
$
$o o
Date
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date L90(
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Clerk/Finance Department to expend
$ 2,300.00 plus est. shipping costs of $ 0.00 to pay for or purchase
InfoTronics Employee Time and Attendance System software for the City's timeclocks
This purchase or expenditure is being made because:
This is the renewal of the Annual Service Agreement for the period 4-1-12 to 3-31-13
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400-1321
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 180,000.00
and the current available balance is $ 86,591.77
Respectfully submitted,
(Signature De Head or Designee) Date (Signature Finance Dept. Review) Date
K:lshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
RIB EST Automated Time System
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City of Waterloo
715Mulberry
Waterloo, IA 50703
Trvoice 4 :
Order No:
Invoice Date:
Due Sales erson:
City of Waterloo
715 R bo.L 2
telloo, IA 50703
(319)291- 4323
50867A
02/01/12
02/01/12
Ted Neese
Sb42 Via: I2 - Qes
terms: Due o2
Reference: Annual
Price
Annual Service Billing on custom
InfoTronics Attendance Pro 1000 2Z9
Software with (6) I?`600 ?ermi=a1:
d (4) Modems- AllDeP t Servic_ to
cover the period from 4/1/12 to /3
13.
receipt
Service
Quantity Shirped
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For your convenience we now accept:
VTSA and MkSTERCARD
*k***k***a*** r ,*.*,*»»**,s»»+«»»*e*»»+»»»:
2azable
.Non -taxed
0.00096 Sales Tax
0.00*
2300.00
0.00
0.00
2300.00
City Clerk Use Only
Finance Committee j(
Approval Date PO PO( -
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Clerk/Finance Department to expend
$ 27, 825.79 plus est. shipping costs of $ to pay for or purchase
2011 Waterloo City Election Expense
This purchase or expenditure is being made because:
this is the cost of the November 8, 2011 Waterloo City elections
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Black Hawk County conducts the elections
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
n
Road Use Tax n Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400-1780
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
Respectfully submitted,
h -�
ignature ept. Head or Designee) Date '(Signature Finanbe Dept. Review) Date
K:\shared goodies\forms\GENERAL.Expenditure Pre-Authorization.xls (Mar 2010)
KYLE JENSSON-Elections Manager
January 31, 2012
Suzy Schares, City Clerk
City Hall
715 Mulberry St
Waterloo IA 50703
COUNTY AUDITOR
AND COMMISSIONER OF ELECTIONS
GRANT VEEDER
ELECTIONS AND VOTER REGISTRATION DIVISION Phone (319) 833-3007
BLACK HAWK COUNTY Fax (319) 833-3119
316 E. 5T STREET ROOM 210 E-mail eIectiors@co.black-hawkda.us
WATERLOO, IOWA 50703-4774
SUBJECT: 2011 Waterloo City Election Expense
This is to certify that the following amounts were expended by Black Hawk County for the
conduct of the Waterloo City elections held November 8,2011. Expenses are to be reimbursed
to Black Hawk County.
Waterloo City Election Expenses:
Publications $ 932.10
Printing 4,880.50
Precinct Officials 16,029.55
Polling Place Rent 235.00
Extra Staff Salaries & Mileage 426.64
Voting Equip Support & Transportation 3,686.98
Courthouse Security .. 14.13
Election Rosters 106.75
Satellite Voting .00
Supplies . 1,514.14
(Including postage, precinct supplies and absentee ballot materials)
Total $ 27,825.79
Witness my hand and seal of Black Hawk County this 31st day of January, 2012.
Kyle Jensson
Elections Manager
COSTLTR.MUN
City Clerk Use Only
Finance Committee
Approval Date ` 0 19-019-
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,200.00 plus est. shipping costs of $ to pay for or purchase
Labor and material to paint duct work at Gates Pro Shop, lower area.
This purchase or expenditure is being made because:
Duct work was installed in 2011 and needs to be primed and painted to complete
the project.
Vendor selected for this purchase: Verbraken's Waterloo IA
n Bids or written quotes were taken on this purchase, as follows:
Verbraken's Waterloo $1,185.00
Personified Waterloo $1,240.00
ri Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n
General Fund n Road Use Tax
Bonds ❑ Federal/other grants
Sewer n Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
410-37-4120-2174
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
RespectfuU submitted,
37GLF-0022
(Project Code)
$ 100,000.00
$ 55,114.00 i/
(S'ig�natui D t. He fir Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 1 . I9-0 (
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,550.00 plus est. shipping costs of $ to pay for or purchase
AMENDED fencing, including a cage top.
A top is needed on the fencing cage.
This purchase or expenditure is being made because:
The fencing will be used to store plastic pop and beer bottles following games and
events. Young Arena receives recycling deposit revenue on the plastics.
Vendor selected for this purchase: Iowa Fence Masters
Bids or written quotes were taken on this purchase, as follows:
Iowa Fence Masters Waterloo IA $3,550.00
Miller Fence Waterloo IA
$4,750.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax
❑ Bonds Federal/other grants
Sewer ❑ Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4105-1382 37RST-YAMI
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 6,558.00
and the current available balance is $ 6,061.22 z/ i3.53
Respectfully submitted,
(S-tg-natur ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date •1(� OUP.
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Parking Maint. Department to expend
$ 2,673.00 plus est. shipping costs of $ 33.60 to pay for or purchase
Transport assembly repair for the pay -in -lane machine
This purchase or expenditure is being made because:
Pay -in -lane machine in the west ramps would not read tickets.
Vendor selected for this purchase: Access Control Technologies
QX Bids or written quotes were taken on this purchase, as follows:
Access Control Technologies Des Moines, IA
$2,706.60
[T Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
n
Road Use Tax ❑ Sewer ❑ Sanitation
FederaVother grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
411-17-7910-2126
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 50,000.00 V
and the current available balance is
Respectfully submitted,
(Si
nature Dept. Etea. or Designee)
$ 4,827.23 !/
Date (Sighature Finance Dept. Review)
Date
K:\shared goodies\forms12012-February-Expenditure Pre -Authorization -Repair ACT - pay -in -lane transporter.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C mmittee approval required?
YES .V' NO
I1 so, date approved ((2)1 // 619—
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 6/30/2012 submitted by the Community Development Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
224 32 5853 3350
fed grant
BGLED TRVL
10,000.00
224 32 5853 1346
Travel/training
BGLED TRVL
10,000.00
TOTAL
This amendment is being requested because:
expenditures for travel/training
$10,000.00
TOTAL
$10,000.00
Prior Committee Actions (Dates):
)1P/1/21//I ( La'/�- Off///" lC�CIi_— ;2-7-:%L%%✓�-
(SignatGre Dept. Head esignee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms\Budget Amendment Request fund 224-5853 2-7-2012.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finan Co ttee approval required?
YES NO
If so, date approved: 1476
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 12 submitted by the Planning Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Dept Activity Acct #
Acct Name
Proj Code
Amount
010 08 6105 " i
Isle of Capri
08TCHS106
5,893.8
,F)ind
010 08 6105 sew—
1
1sI of Caefi•
84198+fd tt
5,893.88
100
C 0l111AhIli
n?;, f
Okiler P/OF
OtTCini
ao
TOTAL
$5,893.88
TOTAL
$5,893.88
This amendment is being requested because:codd, (17(D EYC-14t iC t) Ldi n ecd to G:m G^ d u Se S h�
In order to pay for an additional invoice for the
-necessary+' & t-- 0. tnk.c /1 / ✓t(t
f onA- 41-L2. A-(R., ach&n G2. l4L% / fL %o60.
Prior Committee Actions (Dates):
/ r
(Signature Dept. Head or Designee) Date
e/LL7-.fL. C/ILt_Jua2ez1
(Signature Finance Dept. Review)
a-7-3 ( a
Date
Date Posted (Finance Dept.)
K:luserslshared goodies!onnstBudget Amendment Request TechWorks.xls (Apr 2003)
Project Name
City Contract No.
Project Manager
Project Budget Total
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Brownfields Hazardous Assessment 44.
BF 977311101-0
Noel Anderson
$ 200,000.00
1. How will this project be funded?
A. Federal Grant Yes X No CFDA # 66.818 % Paid by federal grant 100.00%
Grant Name EPA Grant Agreement Number 8-F -'I113/)0/
B. State Grant Yes 1 1 No
Grant Name
C. City Match Source of Funding
D. Other Entities Yes No
Name
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered. Chris W. Noel A. Pattie M.
6. Include a brief description of the project in the space below: (REQUIRED)
0.00%
0.00%
0.00%
Done None
❑X ❑
Yes No
❑ ❑X
0 El
0 El
❑ 0
❑ 0
El CI
O ❑
Conduct community wide environmental assessments of potential brownfield sites contaminated with hazardous substances .
and other pollutants. Includes site prioritization, Ph 1 & II assessments at selected sites.
Page 2 must be attached and signed.
K:\shared goodies\forms\BF Haz AssessmentBF97731101.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
Project Name (from page one) Brownfields Harardous Assessment
City Clerk Use Only
Finance Committee
Approval Date 40---)dti2—
Department No. project will be budgeted under 08
Activity No. project will be budgeted under 2113 (p j O()
REVENTS:
0 0 Cash on Hand
Federal Grant —CP&
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund: 290 Fund: Fund: Fund:
200,000.00
Total
200, 000.00
TOTALS $ 200,000.00 $ - $ $ $ 200,000.00
1111 Salaries - Regular 36,660.00 $ 36,660.00
1121 FICA 2,500.00 2,500.00
1122 IPERS 2,850.00 2,850.00
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training 1,500.00 1,500.00
1390 Contractual Services 156,015.00 156,015.00
1561 Supplies 475.00 475.00
AL
0,000.00 $ $ $ $ 200,000.00
(Signature Dept. Head)
Date
(Signature Finance Dept. Review)
Date
K:\shared goodies\forms\BF Haz AssessmentBF97731101.xls\Page 2 (Donat or NON-constr) (Mar 2010)
Project Name
City Contract No.
Project Manager
Project Budget Total
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Brownfields Petroleum Assessment 0i02.
BF 97731201-0
Noel Anderson
$ 200,000.00
1. How will this project be funded?
A. Federal Grant Yes X No
CFDA # 66.818 % Paid by federal grant 100.00%
Grant Name EPA Grant Agreement Number i3f' fi-iRio i
B. State Grant Yes No X % Paid by state grant 0.00%
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City 0.00%
D. Other Entities Yes 0 No X % Paid by other entity 0.00%
Name
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered. Chris W. Noel A. Pattie M.
6. Include a brief description of the project in the space below: (REQUIRED)
Done None
O ❑
Yes No
❑ ❑X
O CI
❑ ❑X
❑ ❑X
❑ 0
Conduct community wide environmental assessments of potential brownfield sites contaminated with petroleum products.
Includes site prioritization, Ph 1 & II assessments at selected sites.
Page 2 must be attached and signed.
K:lshared goodies\forms\BF Pet Assessment BF97731201.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 2 I t 3/ 70( 2—
Project Name (from page one) Brownfields Petroleum Assessment
Department No. project will be budgeted under 08
Activity No. project will be budgeted under g293' (p 100
(Each column should only include amounts by fund)
Fund: 290 Fund: Fund: Fund:
REVENUES:
3000 Cash on Hand
3.,36QFederal Grant -EPA 200,000.00
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
Total
200,000.00
TOTALS $ 200,000.00 $ $ $ $ 200,000.00
1111 Salaries - Regular
1121 FICA
1122 IPERS
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1561 Supplies
(Signature Dept. Head)
36,660.00
2,500.00
2,850.00
$ 36,660.00
2,500.00
2,850.00
1,500.00 1,500.00
156,015.00 156,015.00
475.00 475.00
TA `$ 00,000.00 $ $ $ $ 200,000.00
(<-3/ IZ
Date
(Signature Finance Dept. Review)
-/
Date
K:\shared goodies\forms\BF Pet Assessment BF97731201.xls\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name BCRLF - Omega Cabinets Bldg-1001 Linden Ave
City Contract No.
Project Manager
Project Budget Total
Noel Anderson
$ 3,700.00
1. How will this project be funded?
A. Federal Grant Yes No X CFDA #
Grant Name
B. State Grant Yes
Grant Name
C. City Match
D. Other Entities Yes X No
Name
No
Source of Funding
BCRLF Closeout Assistance BL98708301-020
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Done None
❑X ❑
Yes No
❑ ❑X
El El
❑ ❑X
El El
❑ ❑X
❑ ❑X
❑ ❑X
Created by the repayment of the BCRLF loan which can be used for eligible BF projects within the city of waterloo
according to the closeout agreement.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Fiaai>cg,Committee
Approval Date ((� I
?7P l2
Project Name (from page one) BCRLF Program - Omega Cabinets Bldg - 1001 Linden Ave
Department No. project will be budgeted under 08
Activity No. project will be budgeted under 6501
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund: 426 Fund: Fund: Fund:
$ 3,700.00
Total
$ 3,700.00
TOTALS $ 3,700.00 $ $ - $ $ 3,700.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
TAL
3,700.00 3,700.00
700.00 $ - $ - $ - $ 3,700.00
1G-7
9 c!-—
_ - e ri/ 1 /7 l I/,(-4/-27. -1
(Signature Dept. Head) Date .(Sinature Finance Dept. Review)
7 .emu/-2
Date
K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010)
Project Name
City Contract No.
Project Manager
Project Budget Total
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
HOTEL MOTEL-DISCR.AWARDed jam/ r /1'! 17 (4 ! / 17
iffnageNOCAMMIE S.
$ 10,000.00
1. How will this project be funded?
A. Federal Grant Yes No 0 CFDA #
Grant Name
B. State Grant Yes No
Grant Name
C. City Match Source of Funding
D. Other Entities Yes J No
Name Hotel Motel -Discretionary Funds
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list advertising
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Done None
❑x ❑
Yes No
❑ 0
❑ 0
❑ 0
❑ ❑x
❑x ❑
0 ❑
❑ 0
See attached Hotel Motel grant application: funds will be used for advertising , prgramming and driving visitors/
tourism to the many events here at the Center for the Arts and the Phelps Youth Pavilion..
Page 2 must be attached and signed.
K:\shared goodies \forms\Prof-Budget-HM-2012 Disc-adv\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee 1
Approval Date ' n�/X ( 2"-
Project Name (from page one) HOTEL MOTEL DISCRETIONARY funds awarded WIT/ W' it rf rICY l //v 67
Department No. project will be budgeted under 26
Activity No. project will be budgeted under 4265
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3111 Hotel Motel funds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund: UI D Fund: Fund: Fund:
Total
10,000.00 10,000.00
TOTALS $ 10,000.00 $ $ $ - $ 10,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1351 Advertising Exps.
10, 000.00 10, 000.00
TOTALS $ 10,000.00 $ $ - $ $ 10,000.00
(Signature Dept. Head)
Date (Signature Finance Dept. Review) Date
K:\shared goodies Worms \Proj-Budget-HM-2012 Discr-adv\Page 2 (Donat or NON-constr) (Mar 2010)