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Home My WebLink About02/06/20121. 2. 3. 4. 5. 6. 7. 8. 9. FINANCE COMMITTEE February 6, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 30, 2012. NEW BUSINESS Name & Title of Personnel Lieutenant Campbell Officer Moore Officer Ullom Officer Wessels, Officer Gann, Officer Sullivan Lieutenant Campbell, Sergeant Ludwig, Officer Stratton, Officer Hoelscher, Officer Blakeman Sergeant Devine Officer Pohl Sergeant Richter, Officer Girsch Sergeant Farmer, Officer Bose, Officer Bovy Travel Requests Class/Meeting Firearms Instructor Recertification Course Interview and Interrogation Methamphetamine Investigations Criminal Street Gang Identification and Interdiction Iowa Association of Women Police Conference Introduction to the Science of Friction Ridge Examination ICAC National Convention Suarez International Point Shooting Progressions Course 2012 USPCA K9 Narcotics Recertification Trials Destination Johnston, Iowa Johnston, Iowa Johnston, Iowa Johnston, Iowa Burlington, Iowa Lawrenceville, Georgia Atlanta, Georgia Searsboro, Iowa Clinton, Iowa Amount not Date(s) to Exceed April 5, $265.00 2012 March 5- $281.86 9, 2012 March 20-22, 2012 March 13-15, 2012 March 26-27, 2012 March 18-24, 2012 April 13- 19, 2012 April 21- 22, 2012 April 9- 11, 2012 $146.66 $365.00 $1,040.00 $2,470.00 $2,000.00 $1,120.00 $1,160.00 10. Approval of garbage refund in the amount of $126.00 for Randal Vandersee of 5140 South Fork Lane —Submitted by Suzy Schares, City Clerk . 11. Approval of bid from Valuation Services of Cedar Falls, Iowa in the amount of for the appraisal of a vacant lot located south of 316 West 5th Street Submitted by Noel Anderson, Community Planning & Development Director. $1,000.00 12. Approval of payment in the amount of $1,950.00 to Iowa Community Credit Union for past payment to Winninger Commercial for the appraisal of Iowa Community Credit Union property located at 320 West 2" Street —Submitted by Noel Anderson, Community Planning & Development Director. 13. Approval of request to seek bids to Purchase One (1) 2012 Compact Pickup for the Building Inspections Department —Submitted by Mark Rice, Public Works Director. 14. Approval of request to seek bids to Purchase One (1) 2012 Passenger Van for the Motor Pool —Submitted by Mark Rice, Public Works Director. 15. Dept Human Rights Leisure Services 111721 Leisure Services Leisure Services Leisure Services Pre Authorizations to Expend over $1,000.00 Amount + Est S/H $7,998.50 $10,650.00 $13,700.00 $23,554.00 $1,040.00 $5,000.00 $8,500.00 $8,400.00 $2,144.42 $867.00 + $150.00 Expenditure The 2012 CV Conference on Human Rights One new Alma 1030 trailer custom designed for the trans i ort of 12 ' icnic tables Study of erosion and stream bank stabilization issues of Virden Creek as it runs through Gates Park Golf Course. Creation of construction documents and construction su • ervision. One John Deere Pro Gator 2030A utility turf vehicle Amended metal material for Gates pool pump house roof Design services for new field lighting at Danes baseball com i lex Design services for electrical needs for new irrigation, field lights, shelter lights, and trail lighting at Riverfront S i orts Park Retro-fitting three John Deere Pro Gator Sprayers urchased in 2009 with electric s . ra er boom lifts Two electric heaters for the ice resurfacer/electrical room Three self closing cabinets to store flammable products. With the shipping costs the total may be over $1,000.00 Leisure Services $1,400.00 Three (3) cages for storing LP tanks. To be used on the three golf courses. $1,524.00 A commemorative plaque for Mark's Park Police $6,795.00 + $20.00 All -in -one 2.0 GPRS device with quad band modem and map agent pro software Police $1,475.00 Repair and maintenance on two Segways used by the patrol division Police $8,186.00 Thirty-five Glock generation four semi -automatic 40 caliber pistols with trade-in of thirty-five used generation three Glock semi -automatic pistols Street $15,840.00 + $250.00 Crack Sealer Sealant Waste Management Services $2,922.20 PC touch screen at the lagoon BUDGET LINE ITEMS TO BE AMENDED 16. Authorization to increase line item 11GRT SOS4 (Secure Our Schools) in the amount of $73,870.00—Submitted by Police Department. 17. Approve the project budget for the use of hotel motel taxes for golf marketing in the amount of $5,400.00—Submitted by Leisure Services Department. 18. Approve the project budget for the Project Safe Neighborhoods Anti Gun/Gang #5 grant in the amount of $6,05.00—Submitted by Police Department. 19. Approve the project budget for the Project Safe Neighborhoods Anti Gun/Gang #6 grant in the amount of $11,317.00—Submitted by Police Department. 20. Approve the project budget for the 2012 Cedar Valley Conference on Human Rights in the total amount of $13,700.00—Submitted by Human Rights Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE January 30, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart (arrived at 5:03 p.m.). Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of January 23, 2012, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole, that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Dan Trelka, Director of Safety Services; Captain Mohlis; Lieutenant Krough; Lieutenant McNamee; Lieutenant Cirksena; Lieutenant Payne Finding The Leader in You Cedar Rapids, Iowa March 1- 2, 2012 $2,154.00 Investigator Hesse ICAC TLP P2P Ankeny, Iowa February 21-23, 2012 $430.00 Lieutenant Campbell; Sergeant Ludwig; Officer Stratton; Officer Del Valle Female Enforcers Seminar St. Paul, Minnesota March 11- 12, 2012 $1,117.00 Luke Even, Forestry Foreman Midwestern Chapter of the International Society of Arboriculture's 66th Annual Conference Overland Park, Kansas February 1-3, 2012 $750.00 Ayes: Two. Motion carried. Mr. Hart arrived at 5:03 p.m. Moved by Schmitt seconded by Cole that garbage refund in the amount of $202 Evangelical Lutheran Church located at 1024 W. 8th Street —Submitted by Suzy Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Cole that garbage refund in the amount of $243 Custard located at 1440 Glenny Avenue —Submitted by Suzy Schares, City Clerk, Ayes: Three. Motion carried. .26 for Grace Schares, City .00 for Lorna be approved. Moved by Schmitt, seconded by Cole that garbage refund in the amount of $66. Kiple located at 437 Edwards Street —Submitted by Suzy Schares, City Clerk, Ayes: Three. Motion carried. 00 for Brock be approved. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Finance Committee January 30, 2012 Page 2 Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $4,120.00 Additional painting at City Hall Engineering $1,850.00 Renewal of Mobile Connect and Mobile License Maintenance for the PavePlus View and the Map Director ARC GIS software Engineering $4,792.00 Iowa Stormwater Education & Outreach Program (ISWEP) annual membership dues Information Services $1,172.90 20 Pack LTO-5 data tapes Leisure Services $2,800.00 Signage for the boating center, 8'X6" two sided sign Leisure Services $4,500.00 Lumber for 4 tee -ball dugouts at Riverfront Sports Park Planning & Zoning $2,700.00 Survey services for Cedar Valley Sportsplex Project Police $3,903.00 Renewal Maintenance Agreement for Mobile Vision Cameras and Server for patrol vehicle fleet Police $1,694.00 Two M/A comm P7200/7100 tactical head sets with neckband and gel ear cup pads Police $1,197.50 + $20.00 Fifty Taser 25 XP cartridges for Tasers Street $7,381.50 Tire Replacement for Motor Grader BO1 Traffic $1,874.56 Pump Repair kits, filters, wires & diaphrams Traffic $6,975.00 180 LED Green Arrows Traffic $12,589.50 Programmable 12" Red and Green LEDs Traffic $5,685.00 4 Channel Opticom EVP Waste Management Services $24,221.25 + 725.00 Yard Carts and garbage carts Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated January 30, 2012, pp. 1-79, in the amount of $3,167,936.91, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained to the bills payment to Schmitt Telecom. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 0—Z/000, OD 272 /`;1G:-'mac'/?- Copy - Department NAME(S) AND POSITION(S): Lt. Lisa Campbell DATE: January 25,2012 NAME OF CLASS / MEETING: Firearms Instructor Recertification Course DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 5, 2012 Return Date: April 5,2012 DATE(S) OF MEETING: April 5, 2012 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Lt. Lisa Campbell to the Firearms Recertification course at the Iowa law Enforcement Academy on April 5, 2012, in Johnston, Iowa. Lt. Campbell is a certified firearms Instructor through the state of Iowa. She also is a member of the lowa law Enforcement Academy Council, which sets the standards of training, required by the Iowa law Enforcement Academy. This 8 hour recertification course is required to maintain her ability to be a firearms instructor where she can continue to teach the Officers of the Waterloo Police Department firearms training. The cost of registration is $200.00 and would require lunch and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $15.00 MEALS $200.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 265.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 265.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal- Clerk/Finance STAFF ONLY 010-11-1100-1346 5!EODU.ro ;21�( 3;22- `7. 6 `i 72 (' ✓-�L' f �-' Copy - Department NAME(S) AND POSITION(S): Officer Marc Moore DATE: January 23,2012 NAME OF CLASS / MEETING: Interview and Interrogation DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 5,2012 Return Date: March 9,2012 DATE(S) OF MEETING: March 5-9, 2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer Marc Moore to the MCTC Interview and Interrogation seminar at the Midwest Counter Drug Training Center on March 5-9, 2012, in Johnston, Iowa. This 5-day course is designed to enable police professionals to enhance their ability to gain information and determine the truth through the interview and interrogation process. This course is provided by the Midwest Counter drug Training Center and provided at no registration cost. The training does require lodging which will be on Camp Dodge at the Basic Officer Quarters at a reduced rate. All meals will be purchased at the Iowa Law Enforcement Academy. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 125.00 LODGING $81.86 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 281.86 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 281.86 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - -2- DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori. inal - Clerk/Finance STAFF ONLY 010-11-1100-1346 /7w. 3/ /t6. l2(a 3 z /4F3.03 o/.�-- Cop - Department NAME(S) AND POSITION(S): Officer Kyle Ullom DATE: January 26,2012 NAME OF CLASS / MEETING: Methamphetamine Investigations DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 20,2012 Return Date: March 22,2012 DATE(S) OF MEETING: March 20-22,2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer Kyle Ullom to the Meth Investigations Course at the Midwest Counter drug Training Center on March 20-22, 2012, in Johnston,IA. This 3-day course is designed to equip Officers with the knowledge to conduct methamphetamine investigations. It will teach officers about the history of methamphetamine and its current trends to help combat the growing trends in our community. The training is free but will require lodging and meals at the Iowa Law Enforcement Academy. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $5 0.00 LODGING $46.66 MEALS $0.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 146.66 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 146.66 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTME HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2012_ BUDGETED 6-WOO. (Al EXPENDED YTD/g66, 5/ THIS REQUEST .2&570i;J LEFT AFTER THIS REQUEST 3/'77, 6%3 DATE 272) ,2o/ Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Officer's Josh Wessels, Spencer Gann, Jamie Sullivan, DATE: January 25,2012 NAME OF CLASS / MEETING: Criminal Street Gang Identification and Interdiction DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 13,2012 Return Date: March 15,2012 DATE(S) OF MEETING: March 13-15,2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer's Josh Wessels, Spencer Gann, Jamie Sullivan, to .the. _. MCTC Criminal Street Gang Interdiction seminar on March 13th-15, 2012, in Johnston, IA. This 3-Day course presents topics related to trends for gangs and history of gangs. The Officers will learn how to identify gang members and what the effects that gangs have on a community. The course is put on by the Midwest Counter Drug Training Center so the cost of registration is free but will require lodging and meals at the Iowa Law Enforcement Academy. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 150.00 LODGING TAXI $.140.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $75.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 365.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 121.66 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 010-11-1100-1346 S6/a0U.EI ,2 a3u. : )7;Z ‘) /wee - j/ 2— Copy - 1 .. rtment NAME(S) AND POSITION(S): Lt. Lisa Campbell, Sgt. Melissa Ludwig, Officer's Jody Stratton, Kristen Hoelscher, and Monica Blakeman DATE: January 25,2012 NAME OF CLASS / MEETING: Iowa Association of Women Police Conference DESTINATION: Burlington, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 26,2012 Return Date: March 27,2012 DATE(S) OF MEETING: March 26-27,2012 PURPOSE OF TRAVEL: Lt Krogh requesting authorization to send Lt. Campbell, Sgt. Ludwig, Officers Stratton, K. Hoelscher, and Blakeman to the Iowa Association of Women Police Training seminar on March 26-27, 2012, in Burlington, IA. This 2-day Conference will present training associated with the dangers that Officers find themselves in every day. The presenters will range from a NYPD Inspector who was involved in the 9/11 attacks to training on how to bring the in the line of duty deaths below 100. There a/so will be classes on detecting danger and recognizing verbal and no verbal communication that will prepare the officer for the dangers they face. The cost of registration is $75.00 per officer and would require lodging one night. Some meals are provided with the cost of the registration. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $375.00 LODGING $190.00 MEALS $375.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1040.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 208.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 1— ZL — t2 DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 00 a 4r76). Uv /76<, j _,J{v� / a Copy- Department NAME(S) AND POSITION(S): Sergeant Kerry Devine DATE: January 25,2012 NAME OF CLASS / MEETING: Fu_. trb`duttionto theF Science of Friction :Ridge Examine tion DESTINATION: Lawrenceville, Georgia DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 18,2012 Return Date: March 24,2012 DATE(S) OF MEETING: March 19-23,2012 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Sgt. Kerry Devine to the Introduction to the Science of Friction Ridge Examination course on March 19th-23rd, 2012, in Lawrenceville, Georgia. This 5-day course is the first step in the process to be certified to examine and compare latent fingerprints. Sgt Devine is the supervisor of the Waterloo Police Crime Lab which at this current Time does not have a person certified to compare latent prints for identification purposes. This course will allow Sgt. Devine to compare known prints to the latent located at crime scenes and identify suspects. The cost of registration is $600.00 and would Sgt. Devine to fly to Georgia for the class. A city vehicle will be needed for travel to the closest airport. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE XX AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 600.00 LODGING $150.00 $270.00 MEALS $50.00 $600.00 REGISTRATION $ 800.00 $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2470.00 Car Rental PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 2470.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 1-7—Le— vast DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1160- 1346 11PRO ICAC /0,000 „L. '2;%w 2-- Copy - Department NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: January 30, 2012 NAME OF CLASS / MEETING: ICAC National Convention DESTINATION: Atlanta, Georgia DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 13,2012 RETURN DATE: April 19,2012 DATE(S) OF MEETING: April 16-19,2012 PURPOSE OF TRAVEL: Sgt. Rogers is requesting to send Officer Jeremy Pohl to an ICAC National Conference in Atlanta, Georgia., April 16-19, 2012. This annual national training event brings federal, state, and local law enforcement and prosecutors together to participate in workshops and lectures to further their knowledge while providing them the tools necessary to combat Internet crimes against children. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel and $80.00 of meals. A city vehicle will be required to drive tog the training location. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $450.00 LODGING $280.00 MEALS $0.00 REGISTRATION $70.00 MILEAGE/FUEL $75.00 TAXI $125.00 PARKING $/000.00 AIRFARE MISC/TOLLS TOTAL FOR ALL: $ 2000.00 010-11-1160-1346 BUDGET LINE ITEM: 11PRO ICAC XX GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 2000.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 010-11-1100-1346 2/ 3/ c7 SX /,/✓ZG) j( 5cv% -r" 6, 1? / ?el / 1- /Copy- Department NAME(S) AND POSITION(S): Sergeant Kye Richter & Officer Michael Girsch DATE: January 30,2012 NAME OF CLASS / MEETING: Suarez International Point Shooting Progressions Course DESTINATION: Searsboro, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 21,2012 Return Date: April 22, 2012 DATE(S) OF MEETING: April 21-22,2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Sergeant Kye Richter and Officer Mike Girsch to the Suarez International Point Shooting Progressions course on April 21-22, 2012, in Searsboro,lowa. This 2-day course focuses on reactive gun fighting, sighted and unsighted shooting that officers find themselves in when in a close gun battle. Sgt Richter and Officer Girsch are firearms instructors who would gain knowledge from this type of course which will provide new and improved training for the rest of the Waterloo Police Department. The cost of registration is $400.00 per officer and would require one night of lodging and food. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $125.00 LODGING $120.00 MEALS $800.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1120.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 560.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR \ DATE DATE TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE NAME(S) AND POSITION(S): Sergeant Gus Farmer, Officer's Steven Bose & Albert Bovy DATE: 9 FINANCE DEPT. STAFF ONLY 010-11-1150-1528 K9 Program //Kwr ODU. Oc:7 6 047 /f(y+J,G'J 4f. % 27/4_,2- January 30,2012 NAME OF CLASS / MEETING: 2012 USPCA K9 Narcotics Recertification Trials DESTINATION: Clinton, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 9, 2012 Return Date: April 11, 2012 DATE(S) OF MEETING: April 9-11,2012 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sergeant Gus Farmer, Officer's Steven Bose and Albert Bovy to the USPCA Narcotics Recertification Course on April 9-11th, 2012, in Clinton, Iowa. This 3-day course is an annual recertification for the K9 Officers and their dogs. The Officers and dogs will certify in narcotics detection. The cost of registration is $65.00 per officer and would require individual lodging and food. Each Officer will be required to have a city vehicle to travel to the training facility. The funds for this training will be paid out of the Canine fund. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 450.00 LODGING $315.00 MEALS $195.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1160.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 386.66 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENTI-EAD MAYOR DATE DATE qU (12/61 2-- January 23, 2012 City Clerk & Finance Office 715 Mulberry Street Waterloo, IA 50703 Re: Garbage Exemption for 5140 South Fork Lane Dear Sirs or Madams, Please find enclosed applications for the 2011 and 2012 private hauler garbage exemption. Please notice that I have already paid the entire year of 2011 charges for garbage service. I wish to be reimbursed for those charges that I have already paid that were to be exempt. I have never used the city garbage service at this property. I would also request that my account for this property be permanently exempt from these charges, since I never intend to use the garbage service from the city. The hassle of completing this form and running around to get the required signatures from my private garbage provider every year seems unnecessary. It would seem more reasonable that if I were to request city garbage service in the future, then that request would then trigger the delivery of a city garbage container and then those services could be rightfully billed. It appears illegal or at least unfair to just bill everyone for garbage service because they have a water works account. Payment may be mailed to Randy Vandersee, 5140 South Fork Lane, Waterloo, IA 50701 or may be credited to my account. Please feel free to call me at 319-415-6724 if you have any questions. I appreciate your cooperation. Sincerely, cu ` z� Randy Vandersee 013. S,C0i1011 N'310 A I;^ SS Or big 1.2 ,yyr Zi0? a3n1303Li LIUG6DFR, DISPLAY 1/27/12 11:12:55 Display Account History Account No 14 35 1390 35417 Billing Date Customer VANDERSEE RANDAL & BRENDA Ph 296-3882 Address 5140 SOUTH FORK LN WATERLOO 5=Payments ? Billing Consu Dat e 12/28/11 91 9/27/11 6/27/11 3/28/11 12/28/10 9/27/10 Water Sewer Garbage STORM Payment Payment- Payment Payment 143.10- 199.86- 31.50- ? 8.25- Activity Total St Cnd Payment 382.71- P 62 149.56- 33.08- 8.66- 302.28- P RT 88 142.44- 31.50- 8.25- 321.60- P 62 142.44- 63.00- 14.48- 325.95- P RT 75 Lc-c l P RT* 12-.5!<< U>,(i;vaj 67 105.90- 124.62- 31.50- 8.25- 270.27- P 110.98- 139.41- 106.03- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 1 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Finance Committee Communication Finance Committee Meeting:g: February 6, 2012 Prepared: February 1, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 3 SUBJECT: Approval of bid for appraisal services for the appraisal of vacant ground south of 316 West 5th Street at the intersection of West 5th Street and Washington Street. Submitted by: Noel Anderson, Community Planning & Development Director Recommended Finance Committee Action: Approval Summary Statement: The City is requesting approval of the bid submitted by Valuation Services of Cedar Falls in the amount of $1,000.00 for the appraisal of vacant ground south of 316 West 5th Street. The property in question is owned by Dick and Harriet Lewis, and was a potential site for the relocation of Iowa Community Credit Union before the Happy Chef site was selected. Staff received no other bids for the request, and believes the submitted bid appears to be a fair price based on the costs bf other appraisals that have been conducted on other nearby buildings in the surrounding area in the past. Therefore, staff recommends that the bid received from Valuation Services, Inc. in the amount of $1,000.00 be approved. Expenditure Required: $1, 000.00 for appraisal services with Valuation Services, Inc. Source of Funds: Downtown TIF Policy Issue: Downtown redevelopment. Alternative: Background Information: The City has been actively working with and acquiring properties near the proposed location of the planned sports complex along the southwestern edge of Downtown Waterloo. The possibility of locating Iowa Community Credit Union to the site owned by Dick and Harriet Lewis was once a possibility before the Happy Chef site was recently selected along Highway 63. ta:NA cc: Aric Schroeder, City Planner --file-- CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Printable Map Output Page 1 of 1 Parcel ID: Black Hawk County Parcel Map 8913-26-280-020 Deed Holders: Parcel Address: Legend Sslspb> Fealum bl Wpprl *adapt pans_ phis pallroe> TameFipe Wsilw Parcels ..' Nyaso}We, ED Township f/ Clap URN .eixo.p-am mum. r also eme LEWIS,DICK L & LEWIS,HARRIET L 316 W 6TH ST, WATERLOO, IA 50701 pemlpam re.en„w_ MAW Mobs ■ O Mao* Co. Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor@co.black-hawk.i Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local govemment purposes. See the recorded documents for more detailed legal information. '91op1X1Y rtsuts•neN http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName=bhov&C1... 2/ 1 /2012 4 • $4, 1D. Keith Jones, ASA President / Senior Appraiser John C. Storit Certified General Appraiser Katly Anderson Office Manager October 18, 2011 VALUATION SERVICES, INC. REAL PROPERTY APPRAISERS AND CONSULTANTS Phone (319) 277-0477 - Fax (319) 277-0479 715 W. 1st Street, P.O. Box eel, Cedar Falls, IA 50613 Noel Anderson Community Planning and Development City of Waterloo IA 715 Mulberry St. Waterloo IA 50703 Subject Property: Parcel of land owned by Dick and Harriet Lewis Waterloo, Iowa Our File: 11599J Mr. Anderson: Sherman 13, McNeal Certified General Appraiser Perry J. Miller Certified Residential Appraiser Greg Knhn Research Analyst At your request, I have prepared a narrative appraisal of the property captioned above. Please consider this the invoice for the complete work. For Services.. ..... ..$1000.00 Respectfully Submitted; John Stortz Iowa Certified General Appraiser CG01234 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Finance Committee Communication Finance Committee Meeting: February 6, 2012 Prepared: January 31, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Developments_ Director # of Attachments: 7 SUBJECT: Approval of payment to Iowa Community Credit Union for past payment to Winninger Commercial for the appraisal of Iowa Community Credit Union and its property located at 320 West 2" Street. Submitted by: Director Noel Anderson, Community Planning & Development Recommended Finance Committee Action: Approval of payment to Iowa Community Credit Union for past payment to Winninger Commercial Summary Statement: The City is requesting approval of payment to Iowa Community Credit Union for past payment to Winninger Commercial for the appraisal of Iowa Community Credit Union and its property located at 320 West 2na Street., approximately 1 block south of Jefferson Street. The property in question is potential downtown redevelopment acquisition site for the overall redevelopment pertaining to the approved Downtown Master Plan. Staff feels that the the payment to Iowa Community Credit Union in the amount of $1,950.00 for the appraisal by Winninger Commercial appears to be fair and recommends approval of the request. Expenditure Required: $1, 950.00 for appraisal services provided by Winninger Commercial Source of Funds: Downtown TIF Policy Issue: Downtown redevelopment. Alternative: Background Information: The City has been actively working with and acquiring properties near the proposed location of the planned sports complex along the southwestern edge of Downtown Waterloo. Acquisition of the Iowa Community CITY WEBSITE: www.ci.waterbo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Credit Union building at 320 West 2"d Street would be the last properties needed to allow for the construction of planned sports recreation complex. ta:NA cc: Aric Schroeder, City Planner --file-- Winninger Commercial 3356 Kimball Avenue Waterloo, IA 50702 Commercial Real Estate Valuation, Consulting and Reseamh Office: 319-233-3354 E-Mail: Fax: 319-233-3355 winninaercommercial(cr7msn.com Mark Heth Iowa Community Credit Union 3301 Cedar Heights Dr. Cedar Falls, IA 50613 INVOICE March 8, 2011 Appraisal: 320 W. 2nd St., Waterloo, Iowa and adjacent bare land P.N. 8913-26-207-003 / 004/ 005 / 012 Total Due $1,950.00 PAYABLE UPON RECEIPT Please remit to: Winninger Commercial 3356 Kimball Ave. Waterloo, IA 50702 Fed. Tax ID #: 42-1298446 by IVICCMZ CITY OF WATERLOO Committee Communication Finance Committee Meeting: February 13, 2012 Prepared: February 1, 2012 Dept. Head Signature: '''"' # of Attachments: SUBJECT: Submitted by: Authorization to seek bids to Purchase One (1) 2012 Compact Pickup for the Building Inspections Department Mark Rice, Public Works Director Recommended City Council Action: NA Summary Statement: Replacement of one (1) compact pickup truck for Building Inspections Expenditure Required: Based on bid. Estimate $18,000 Source of Funds: 411 CIP Program Policy Issue Alternative Background Information: Replacement of one (1) Building Inspections Pickup. Programmed replacement. CITY OF WATERLOO Committee Communication Finance Committee Meeting: February 13, 2012 Prepared: February 1, 2012 Dept. Head Signature:'L' # of Attachments: SUBJECT: Submitted by: Authorization seek bids to Purchase One (1) 2012 Passenger Van for Motor Pool Mark Rice, Public Works Director Recommended City Council Action: NA Summary Statement: 7 Passenger Van for Motor Pool Expenditure Required: Based on bid. Estimate $18,000 Source of Funds: 411 CIP Program Policy Issue Alternative Background Information: Replacement of Motor Pool vehicle. Programmed replacement. City Clerk Use Only Finance Committee Approval Date c /L ( in a City. of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the human Rights Department to expend $ 7,998.50 plus est. shipping costs of $ to pay for or purchase the 2012 CV Conference on Human Rights. This purchase or expenditure is being made because: we need to fund the 2012 CV Conference on Human Rights. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: We're having it at Allen College where we had it the previous year at no charge and the lunch was also donated as well. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Bonds X Road Use Tax Sewer ❑ Sanitation Federal/other grants n Other (specify) 2520 H.R. Projects This expenditure is to be coded to the following budget line -item: Please see the budget sheet attached to the back. 27GRT CONF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ _-;pc- /li rv(2., L O and the current available balance is Respectfully submitted, Abtaila nl FillaL.Q.S Z�h(7ni7 (Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization 2012 Conference.xls (Mar 2010) $1,500.00 , $1,300.00 $1,000.00 ' $3,900.00 * $6,000.00 $13,700.00 Revenue Coyi r.'ati �� and (Workshops 2500-1303) GastrorrHand (Advertising 2500-1351) Donation from UNI College of Education (2520-3720 27GRT CONF) Registration from 130 registrants (2520-3800 27GRT CONF) HUD Grant will be used after all other funding has been exhausted Expenses $6,000.00 Dr. Robert A. Franklin, Keynote Speaker $1,300.00 Advertising $598.50 Allen Catering Breakfast ($3.99 x 150) $100.00 Janitorial Services/Tablecloths $7,998.50 * Our revenue is much higher than our expense and we're hoping to keep it that way. If we get the full 130 paying registrants we will only have to use around $300 of the $6000 we have budgeted from the HUD grant. The less registrations we get the more of the HUD grant we will have to. use but I don't foresee us having to use $6000 of it at all. T f t _ 161 J' < ' Ul " a ✓✓ e t City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,650.00 plus est. shipping costs of $ to pay for or purchase one new Aluma 1030 trailer custom designed for the transport of 12 picnic tables. This purchase or expenditure is being made because: A longer trailer is needed to haul more picnic tables in one trip. We are experiencing more frequest requests for picnic tables at community events. Vendor selected for this purchase: Black Hawk Rental Waterloo IA ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Trailer was custom designed by Black Hawk Rental. They are the only local dealer of Aluma brand trailers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Bonds ❑ Federal/other grants ❑ Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4110-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 29,000.00 and the current available balance is $ 22,920.00/ Respectfully submitted, (Signature ead or Designee) Date (Signature Finance Dept. Review) j3/ i�- Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4(k / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 13,700.00 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase study of erosion and stream bank stablization issues of Virden Creek as it runs through Gates Park Golf Course. Creation of construction documents and construction supervision. This purchase or expenditure is being made because: Stream bank erosion is jepardizing #15 tee and several other areas along the creek. Stablization of stream bank is necessary to prevent damage to the the golf course. Vendor selected for this purchase: Robinson Engineering, Cedar Falls IA ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Robinson Engineering is doing design work for the E 4th & Donald Street reconstruction which includes running a storm sewer main through the golf course into the same area of Virden Creek. Construction for both projects will be completed at the same time. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4120-2174 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 100,000.00 and the current available balance is $ 55,114.00 Respectfully submitted, i / �" l /y (Signature Dep1<ead or Designee) ate K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) gnature Finance Dept. Review) / Date City Clerk Use Only Finance Committee / 1 Approval Date Li( p ' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 23,554.00 plus est. shipping costs of $ to pay for or purchase One John Deere Pro Gator 2030A utility turf vehicle. This purchase or expenditure is being made because: For use in maintaining the muncipal golf courses. Vendor selected for this purchase: Van Wall Golf, Urbandale IA nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Purchase is being made through Van Wall Golf using previously bid State of Iowa DOT contract pricing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4120-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 7 4 (Signature De ead or Designee) Date (Si nature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) (Project Code) $ 229,500.00 $ 213,657.00 t/ City Clerk Use Only Finance Committee �' (2 Approval Date 9- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following ,l purchase or expenditure submitted by the Leisure Services Department to expend ;ter 3, $ 1,040.00 plus est. shipping costs of $ to pay for or purchase AMENDED metal material for Gates pool pump house roof. This purchase or expenditure is being made because: materials are needed for the replacement of the Gates pool pump house roof. Work being completed by Leisure Services staff. Vendor selected for this purchase: Pro Build Waterloo IA Bids or written quotes were taken on this purchase, as follows: Pro Build, Waterloo $1,039.93 Home Depot, Waterloo $1,108.64 No response from Menards, ABC Supply moved, bid request returned by post office. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 12-5-11 approved at $1,034.93 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (SignaCre (Project Code) $ 110,000.00 $ -1 -6:oo T . l ,', � l4' 1,�4 ,(A_ t-3f a '72Zvi -- ept. Head or Desigpee) Date (Signature ture Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date •} (LC 19.02-- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 5,000 plus est. shipping costs of $ to pay for or purchase Design services for new field lighting at Danes baseball complex. This purchase or expenditure is being made because: Design is needed for new field lighting at Danes #2 and #3 for improvements on these youth diamonds. Vendor selected for this purchase: Modus, Waterloo IA Bids or written quotes were taken on this purchase, as follows: Modus, Waterloo IA hourly not to exceed $4,200 plus reproduction expenses recommended by lighting fixture suppliers and by architectual firms. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer El Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 37SPT-DANE (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitte (gignature beP�f,�1" ead or Designee) ate $ 150,000.00 $ 44,890.81 % /J) (Signature Finance Dept. Review) /-3/- i.y Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) C NV \'S City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee �L Approval Date ..)-I1,0'v The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 8,500 plus est. shipping costs of $ to pay for or purchase Design services for electrical needs for new irrigation, field lights, shelter lights, and trail lighting at Riverfront Sport Park. This purchase or expenditure is being made because: Design is needed for the new electrical requirements for the improvements being made at Riverfront Sports Park, a project with Build Our Ballpark and BH Gaming grant. Vendor selected for this purchase: Modus, Waterloo IA ❑X C Bids or written quotes were taken on this purchase, as follows: Modus, Waterloo IA hourly not to exceed $7,800 plus reproduction expenses recommended by lighting fixture suppliers and by architectual firms. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: UGeneral Fund n Road Use Tax ❑ Sewer 0 Sanitation n Bonds Federal/other grants I ^ I Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted., nature Dead or Designee $ Cf, /c2 2 3 ✓ Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) e�MwY� City Clerk Use Only Finance Committee Approval Date I ( 90 1 9— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,400.00 plus est. shipping costs of $ to pay for or purchase Retro-fitting three John Deere Pro Gator Sprayers purchased in 2009 with electric sprayer boom lifts. This purchase or expenditure is being made because: Electric lifts on the spray booms will allow the operator to lift the booms while in motion preventing chemical burns on uneven turf areas. Vendor selected for this purchase: Van Wall Group Urbandale IA ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Van Wall is the only John Deere golf turf dealer in the State of Iowa. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer Sanitation ❑X Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4120-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 229,500.00 V and the current available balance is Respectfully ssuubbbmitted,_, / / /.� �(./''/�A .iA .L /I 1'Z "3/ - / r 4 (Signature Dept.d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Van Wall -Pre Approval.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9' (k) WO( 9-- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,144.4- plus est. shipping costs of $ 0.00 to pay for or purchase Two electric heaters for the ice resurfacerlelectrical room. This purchase or expenditure is being made because: The existing heaters are no longer operational.. Vendor selected for this purchase: Van Meter, Waterloo,lowa 0 Bids or written quotes were taken on this purchase, as follows: Van Meter Waterloo,lowa $2144.14-. Iowa Radiant Electric,Wellsburg,lowa $2318,t35 3E Waterloo,lowa $2381,.50 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation nBonds I I FederaVother grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4500-2177 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ 165,000.00 and the current available balance is Respectfully submitted, (Signature erit. Head or Designee) Date g`lature Finance Dept. Review Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) (Project Code) $ 109,835.001/ 02/01/2012 07:54 3192914297 WATERLOO LEISURE SER PAGE 02/02 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 867.00 plus est shipping costs of $ 150.00 to pay for or purchase three self closing cabinets to store flammable products. With the shipping costs the total may be over $1,000. City Clerk Use Only Finance Committee Approval Date )'I(kli This purchase or expenditure is being made because: to meet safety inspection requirements as directed by Waterloo Fire Department. Vendor selected for this purchase: Scot's Supply 0 Bids or written quotes were taken on this purchase, as follows: Scot's Supply Waterloo $289.00 each plus freight C&H $353.00 each Campbell Supply, Waterloo $536.70 each Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nX General Fund ❑ Road Use Tax 0 Sewer ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 5,000.00 / $ 3,8;z.u0 3.76n r a- i (--?/-/� i �i!7 Z-1 .f-/ /.'l/,e :; -/-.I (Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Autharization.xls (Mar 2010) and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) �`// ` .J l r�C ��, ') /� 9 ) Date (Signature�Finance Dept. Review) Date K:lshared goodieslformslExpenditure pre-Authnri7ation.'cls (Mar.1010) 0 ED City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committees Approval Data (� The Finance Committee of the City Council purchase or expenditure submitted by the $ 1,400.00 plus est. shipping costs of Three (3) cages for storing LP tanks. To be is hereby requested to authorize the following Leisure Services _ Department to expend $ _ to pay for or purchase used on the three golf courses. This purchase or expenditure is being made because: OSHA requires LP tanks to be stored in ap roved ca es. Result of safet ins ection b Waterloo Fire De artment Vendor selected for this purchase: Gas Cages Forney TX ❑X Bids or written quotes were taken on this purchase, as follows: Gas Ca es, Forne TX $1,365.09 Campbell Supply, Waterloo $1,917.00 C&H Distributors, Wisconsin $1,821.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense; General Fund ❑ Road Use Tax ❑Sewer ❑ Sanitation Bonds ❑ Federa:other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is li $ 6,500.00 $ 4,591.00 3 (�{ %r Ze/ZB 3JCd d3S 32inSI31 0012131VM L6ZOT6Z6TC ett,:60 ZT6Z/T0/Z9 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ?-(a ( i 2- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,524.00 plus est. shipping costs of $ to pay for or purchase a commemorative plaque This purchase or expenditure is being made because: Plaque for Mark's Park showcasing all of the donors. This plaque is needed to meet RECAT grant requirements. Vendor selected for this purchase: Signs & Designs. 1-1 Bids or written quotes were taken on this purchase, as follows: EBids or quotes were not taken on this purchase because: The architect worked directly with the sign company to design, create and install the plaque. The architect is under contract with the City for the design of Mark's Park. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ri Sewer n Sanitation Bonds Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4105-3720 donation $1000 then 4110-1371 371MP-MARK (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1� - i ),?4,r`/r �,t`L / 1.1. 1 t -! /.)' (Signaftir Oept. Hea r signee) Datd (Sighature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 2I I,1`rdt City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 6,795.00 plus est. shipping costs of $ 20.00 Department to expend to pay for or purchase All -in -one 2.0 GPRS device with quad band modem and map agent pro software. This purchase or expenditure is being made because: this unit will allow the department the capability to monitor vehicle movements during a criminal investigation. Vendor selected for this purchase: Coleman Technologies, LLC • Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: This is the only company that meets the specifications set out by the department for this use. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund ❑ Road Use Tax n Sewer n Sanitation • Bonds n Federal/other grants E Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitte 4.1 $ /%OCR' $ /4/efSj�� z;, / z 1f el c1`ec- L, i. `'-/r 1- 7--7,24 /)- (Signa re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date .J I U ("TO (?- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,475.00 plus est. shipping costs of $ 0.00 to pay for or purchase repair and maintenance on two Segways used by the patrol division. This purchase or expenditure is being made because: both Segways are in need of repair and routine maintenance to keep them operational for departmental use. Vendor selected for this purchase: B2B Segway ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: this maintenance and repair is proprietary to the Seqway company. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund 0 Road Use Tax Ill Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1375 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Rrespectfull submitted, (Signat re Dept. Head or Designee) Date (Signature Finance Dept. Review) $ (Project Code) / /- %/ 3- Date Ushered goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date )'I+ (,( I 91 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 8,186.00 plus est. shipping costs of $ 0.00 to pay for or purchase Thirty-five Glock generation four semi -automatic 40 caliber pistols with trade-in of thirty-five used genteration three Glock semi -automatic pistols. This purchase or expenditure is being made because: This is a scheduled replacement of aging duty weapons. The police department will receive $7950.00 for the used weapons that are traded in. Vendor selected for this purchase: Jacks Uniform and Equipment n Bids or written quotes were taken on this purchase, as follgws: Jacks Uniform and Equipment $8186.00 Keeprs $8460.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2128 Police Guns/Body Armor (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ectfully submitted, C 1301 (Signajre Dept. Head or Designee) Date (Project Code) $ �!/l n f(Sigiature Finance ept. Review) %'3/ Date K:\shared goodies\fors\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee ff Approval Date 4 (Le. l 2 Z i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 15,840.00 plus est. shipping costs of $ 250.00 to pay for or purchase Crack Sealer Sealant This purchase or expenditure is being made because: Sealant for Crack Seal Program Vendor selected for this purchase: Logan Contractors ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Mfg recommended sealant for use with new Crack Seal Unit Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ 155,000.00 V $ 23,391.44.E Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Street Dept - Crack Sealer Sealant (10 Pallets) - Jan 2012.xls (Mar 2010) City Clerk Use Only Finance Committ (Approval Date ik ( 12- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 2,922.20 plus ext. shipping cost of $ 0.00 PC touch screen at the lagoon to pay for or purchase This purchase or expenditure is being made because: PC touch screen at the Lagoon pretreatment site does not work we are wanting to update to a digital PC touch screen X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: This PC is a replacement with digital upgrade from Van Meter this is compatible with existing PLC Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1516 (Fund - Department - Activity - Accou . Number) in which budgeted amount is and the current available balance is Respectfully submit /-,30 -712— ;1, r./ /&._. (44.44.4e,Le. (Sigture Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 3,891.00 V $ 3,017.17 ✓ Quotation 125 Courier Street Waterloo IA 50'701-1289 319-235-9j313 Fax 319-235-0365 VAN METER MOTE TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 13674 Jerry Renfer SERV 2 02L5 WT LOCL M-F lea A-B E6181F12TPXPH D 12" PANEL PC, A RETURNING 6181P12TPXPH/D APPROVED BY LAURA A. MARTIN ROCKWEEL APPROVED BY RON FRIEVALT ROCKWFT,T, 09/27/11 ORDER T0: S6662476 (2) VAN METER INC. 125 Courier Street Waterloo. IA 50701-1299 319-235-9313 Fax 319-235-0365 SHIP T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 DENNIS SESSLER NET 30 DAYS TAXES NOT INCLUDED L05000 Pc t4 " IV.JCh &Chee(? 2 L/ p 41) I."ait¢n'2 SCHNECKM 2 .. .......B6i ;: ;'::::::::F8FF8N3:::AT:RiE1 Wire, conduit, and fluorescent lamp prises in effect at time of shipment. Other Subtotal 2922.20 items valid 30 days and based on gtys supplied, unless otherwise specified. S&H CHGS 0.00 All items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditions. Frt charges or applicable tax not included. uft Due __2922_29 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cq�imittee approval required? YES NO If so, date approved: 2/ fr✓- City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 12 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 290-11-1150-3350 Secure Our Schools 11 GRT SOS4 73,870.00 290-11-1150-1393 Secure Our Schools 11 GRT SOS4 73,870.00 TOTAL $73,870.00 This amendment is being requested because: This is to conform with the City's budget line item control policy. TOTAL $73,870.00 Prior Committee Actions (Dates): igna re Dept. Head or Designee) 01 3 DI chi ��ti fir/�ticC'�te-2 / / ozcj 2. Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\csbudgetamendregform (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE �1 Project Name Hotel Motel discretionary funds for Golf Advertising (11010/ City Contract No. Project Manager Project Budget Total JB Bolger $ 5,400.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Name No Source of Funding Yes I X I No hotel motel Council discretionary award 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Project No. Subproject No. To be assigned by the Finance Dept. 1 O� % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑ ❑X Yes No El El ❑ ❑ ❑ 0 ❑ 0 ❑ ❑ ❑ 0 El El Leisure Services was awarded a hotel motel discretionary funding. October 10, 2011 Council meeting. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Hotel Motel discretionary funds for Golf Advertising i14;20/2—• Department No. project will be budgeted under 37 Leisure Service Activity No. project will be budgeted under 4105 Project No. To be assigned by the Finance Dept. 3?{fir Subproject No. 6AI61 (Each column should only include amounts by fund) Fund: 010 Fund: REVENUES: 010-37-4105-1351 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel Motel EXPENDITURES: 5,400.00 Fund: Fund: TOTALS $ 5,400.00 $ - $ 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 21'46 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1351 Advertising 5,400.00 TOTALS $ 5,400.00 $ - $ - Total 5,400.00 $ $ 5,400.00 5,400.00 $ $ 5,400.00 (Signature Dep. ad) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant - City Contract No. Project Manager Project Budget Total Director Trelka $ 6,905.00 1. How will this project be funded? A. Federal Grant Yes x No Grant Name PSN Anti-Gang/Gun B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name No CFDA # 16.609 % Paid by federal grant Source of Funding Bond Fund No Black Hawk County Attorney Grant Agreement Number 11-PSN-ND11 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will continue to use these funds to offset overtime incurred in the investigation of gun/gang related offenses. Done None 0 ❑ Yes No El El El ❑ ❑X El El M ❑ 0 ❑ 0 Page 2 must be attached and signed. K:lshared goodies \forms\Project Budget Worksheet101Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 1(.P (9t ( 9- Project Name (from page one) Project Safe Neighborhood Anti Gun/Gang #5 Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 11GRT GNGS 01011 1150 (Each column should only include amounts by fund) Fund: Fund: _ 010 010 1150 1160 1160 Bond Fund Total 30010,Cash on Hand $ 335eFederal Grant -PGSSa41- 6,905.00 6,905.00 akb 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3370 School Share Liaison Funded with property tax 3873 Reimburse for services EXPENDITURES: TOTALS $ 6,905.00 $ $ - $ $ 6,905.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1347 Pension 1130 Empl. Benefits 1114 Overtime 6,905.00 6,905.00 1579 Wearing Apparel 2128 Guns & Body Armor TOTALS $ 6,905.00 $ 4144 (Signa re Dept. Head) Date CI VI L-- $ $ 6,905.00 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Police Grant - Director Trelka $ 11,317.00 1. How will this project be funded? A. Federal Grant Yes No x Grant Name PSN Anti-Gang/Gun B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name No CFDA # 16.609 % Paid by federal grant Source of Funding Bond Fund No Black Hawk County Attorney Grant Agreement Number 10-PSN-6482 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will continue to use these funds to offset overtime incurred in the investigation of gun/gang related offenses. Done None 0 ❑ Yes No ❑ 0 LI El El El El El ❑ ❑X ❑ 0 El El Page 2 must be attached and signed. K:\shared goodies \forms\Project Budget Worksheet101Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee / Approval Date f 17( Project Name (from page one) Project Safe Neighborhood Anti Gun/Gang #6 Department No. project will be budgeted under 11GRT GNG6 Activity No. project will be budgeted under 010 11 1150 (Each column should only include amounts by fund) Fund: Fund: _ 010 010 1150 1160 1160 Bond Fund REVENUES: 30 .Cash on Hand '(I\� 33 /Federal Grant .P S04- 11,317.00 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3370 School Share Liaison Funded with property tax 3873 Reimburse for services EXPENDITURES: Total 11, 317.00 TOTALS $ 11,317.00 $ $ - $ $ 11,317.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1347 Pension 1130 Empl. Benefits 1114 Overtime 1579 Wearing Apparel 2128 Guns & Body Armor (Signa 11,317.00 11,317.00 TOTALS $ 11,317.00 $ re Dept. Head) 0131IZ Date $ $ 11,317.00 %&(-4itcam- -i- c/)- (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS ` NNe PAGE ONE Project Name 2012 CV Conference on Human Rights City Contract No. Project Manager Director, Abraham Funchess Project Budget Total $ 13,700.00 1 How will this project be funded? A. Federal Grant Yes No Grant Name HUD - $6000.00 CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name 010-27-2500-1303 - $1500.00 010-27-2500-1351 - $1300.00 To be assigned by the Finance Dept. Project No. 16rifi Subproject No. % Paid by federal grant Paid by state grant % Paid by City 43.80% 20.40% % Paid by other entity 35.80% UNI College of Education Donation - $1000.00 Registration Fees - $3900.00 Done None Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. ❑ ❑ Yes No ❑ ❑x ❑ ❑x Done None ❑ 0 Yes None ❑ El ❑ 0 ❑ 0 ❑ El 5. Include a brief description of the project in the space below: (REQUIRED) 13th Annual Cedar Valley Conference on Human Rights is being held at Allen College on Friday, February 17, 2012. This year's keynote speaker will be Dr. Robert A. Franklin. Topics this year will focus on education, housing, immigration, racial divide and wealth distribution.We will be basing our classroom discussions around short films. Those films are: abUSed, Stand and Deliver, Many Thousand Gone and Rebirth. The conference will start off with Dr. Franklin leading off and showing his short film "The Lynching of Will Brown." Page 2 must be attached and signed. users \michelle-w\forms\Project Budget Wkshts_2012 CV Human Rights Conference.xls\Page 1 All Projects (Feb 2007) REVENUES: PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Fund: _2500_ Fund: _2510_ Fund: _2520_ Fund: 27GRT CONF 3000 Cash on Hand 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue 3831 Registrations EXPENDITURES: $2,800.00 6,000.00 6,000.00 coNF Total $ 2,800.00 1,000.00 1,000.00 3,900.00 3,900.00 TOTALS $ 2,800.00 $ 6,000.00 $ 4,900.00 $ - $ 13,700.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1303 Workshops 1351 Advertising 1,500.00 6,000.00 1,300.00 4,900.00 12,400.00 1,300.00 TOTALS $ 2,800.00 $ 6,000.00 $ 4,900.00 $ $ 13,700.00 Abyrthafn (Signature Dept. Head) ate (Signature Finance Dept. Review) Date users\michelle-w\forms\Project Budget Wkshts_2012 CV Human Rights Conference.xls\Page 2 (Donat-non constr) (April 2003) $1,500.00'7, $1,300.00 $1,000.00 ' $3,900.00 $6,000.00 $13, 700.00 Revenue Cash on Hand (Workshops 2500-1303) a ":g} Gastrorr-H nd (Advertising 2500-1351) Donation from UNI College of Education (2520-3720 27GRT CONF) Registration from 130 registrants (2520-3800 27GRT CONF) HUD Grant will be used after all other funding has been exhausted Expenses $6,000.00 Dr. Robert A. Franklin, Keynote Speaker $1,300.00 Advertising $598.50 Allen Catering Breakfast ($3.99 x 150) $100.00 Janitorial Services/Tablecloths $7,998.50 Our revenue is much higher than our expense and we're hoping to keep it that way. If we get the full 130 paying registrants we will only have to use around $300 of the $6000 we have budgeted from the HUD grant. The less registrations we get the more of the HUD grant we will have to use but I don't foresee us having to use $6000 of it at all. A.. , .,i :f_: %..i .f �.fr� :�, '`� .72t5 ..!!•� S JY�'ly f