The URL can be used to link to this page

Home My WebLink About01/23/20121. 2. 3. 4. 5. Roll Ca11: Members: FINANCE COMMITTEE January 23, 2012 5:00 p.m. Council Chambers Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 9, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Sergeant McClelland; Officer Erie; and Investigator Gergen Waterloo Fire Rescue Personnel Dennis Gentz, Assistant City Engineer Class/Meeting Destination Date(s) Amount not to Exceed Greg Ahlhelm, Plans Examiner Mayor Buck Clark International Law Enforcement Educators and Trainers Association Fire Command Training Leadership 48th Annual Concrete Paving Workshop Plan Review Institute Wheeling, Illinois Waterloo, Iowa Des Moines, Iowa Myrtle Beach, South Carolina April 16- 20, 2012 November 27, 2012 February 1-3, 2012 April 20- 30, 2012 $2,267.00 $500.00 $360.00 $1,970.00 Iowa League of Cities Meetings, including board meeting Des Moines, Iowa January 24-25, 2012 $245.00 6. Approval of environmental work for acquisition of property at 1001 Linden Avenue, Master Brand (Omega Cabinets building) —Submitted by Noel Anderson, Community Planning & Development Director. 7. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/H Expenditure Airport $4,500.00 Purchase sand for use on the runways, taxiways and ramps to improve braking action Building/Maintenance $4,032.00 + Pay for emergency repair of B & G mounted pump for Five Sullivan Brothers Convention Center Cultural & Arts $4,372.00 Pay for Phelps Youth Pavilion construction/remodeling services Cultural & Arts $2,000.00 Pay for La Crosse Graphics to print and mail the Spring & Summer WCA & Phelps Youth Pavilion Programming Engineering $2,470.00 + Pay for repairs to the GPS survey system receiver Human Rights $150.00 Pay for Lionel Foster to train commissioners and interns on the investigation process Human Rights $255.00 Pay for Jeff Schott to train commissioners on their role to the Waterloo Commission on Human Rights Information Services $14,496.30 Purchase Poweredge T710 server Leisure Services $8,180.00 Pay for tank upgrade at Cedar River/Exchange Park Leisure Services $7,200.00 Pay for production television commercials and airing of commercials for all three municipal golf courses Police $2,837.00 Pay to repair police patrol vehicle damage Street $6,584.78 Pay for reconditioned rear axle assembly, differential, ring gear and bearing replacement Traffic Operations $3,500.00 Pay for directional bore and conduit for street lights on Williams Drive Traffic Operations $24,336.70 Purchase white and yellow fast dry marking paint and reflectorized beads Waste Management Services $2,550.00 + $125.00 Purchase new locker room sink to replace current one Waste Management Services $2,804.00 + $70.00 Purchase repair parts for filter press BUDGET LINE ITEMS TO BE AMENDED 8. Authorization to increase Line Items on file in the City Clerk's office in the amount of $10,500.00—Submitted by Central Garage Department. 9. Authorization to increase Line Items on file in the City Clerk's office in the amount of $266,659.00—Submitted by Community Development Department. 10. Authorization to increase Line Items on file in the City Clerk's office in the amount of $379,829.00—Submitted by Community Development Department. 11. Authorization to increase Line Items on file in the City Clerk's office in the amount of $7,757,047.00—Submitted by Finance Department. 12. Approve the project budget in the total amount of $451,098.00 for Geraldine Road — Phase II —Submitted by Engineering Department. 13. Approve the project budget to purchase bullet proof vests funded 50 percent with grant funds in the total amount of $38,573.00—Submitted by Police Department. 14. Approve the project budget to use funds donated by the Charlotte Swanger Estate for materials in the amount of $24,332.89—Submitted by Library Department. 15. Approve the project budget for the Francis Grout School demolition at a total cost of $380,000.00. $43,525.00 is being funded through a forgivable loan —Submitted by Community Planning & Zoning Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE January 9, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of January 3, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Todd Derifield, City Forester Investigator Hesse Outside Agency Instructors Class/Meeting 78`h Annual Iowa Turfgrass Conference & Trade Show ICAC Peer 2 Peer Software Training Destination Date(s) Amount not to Exceed Waterloo Police Reserve Academy Des Moines, Iowa Boca Raton, Florida Travel to Waterloo, Iowa January 17-19, 2012 July 18- 22,2011 January 14-May 30, 2012 $215.00 $391.30 $1,000.00 Dan Trelka, Director of Safety Services, explained that Investigator Hesse purchased the tickets and thought she would be reimbursed by the grant but it has to be run through the City. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that request to seek bids for six (6) 2013 Police Patrol Cars —Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $1,947.00 Purchase new furnace for Livingston maintenance shop Center for the Arts $1,305.24 Purchase six (6) wireless microphone systems Center for the Arts $3,000.00 Purchase of building computer cartridge supplies for the Arts and Youth Pavilion building printers Clerk/Finance $1,229.19 Pay for 2012 pet license reminders Leisure Services $9,000.00 Pay for 60 columns for Riverfront Sports Park, material and fabrication Planning & Zoning $2,700.00 Purchase ArcView GIS license and software maintenance Police $2,471.33 + $100.00 Pay the installation of new carpet on the floor and walls for soundproofing Public Works $9,588.84 Pay for blueprint and bid packet reproduction costs for Public Works Building bid process Finance Committee January 9, 2012 Page 2 Street $11,160.00 Purchase replacement hydraulic controllers for trucks B08 andB10 Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated January 9, 2012, pp. 1-62, in the amount of $1,086,210.70, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom. With no further business before the committee, it was moved by Schmitt, seconded by Hart that the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sgt. McClelland, Officer Erie and Inv. Gergen NAME OF CLASS / MEETING: International Law Enforcement Educators and Trainers Association DEPARTURE DATE: April 16, 2012 RETURN DATE: April 20, 2012 DATE: 01- FINANCE DEPT. LINE ITEM USED FY,A";/gBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST riginal - CIerldFinance DESTINATION: Wheeling, Illinois DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: April 16-20, 2012 STAFF ONLY 010-11-1100-1346 COD: 04') G? DO Gopy - Department PURPOSE OF TRAVEL: Lt. Krogh is requesting to send Officers Erie, Inv. Gergen and Sgt. McClelland to the International Law Enforcement Educators and Trainers Association Conference, April 16-20, 2012 in Wheeling, Illinois. This is a conference for trainers or educators in the field of law enforcement only. It is a hands on conference as well as classroom topics. There are over 130 courses offered this year and 30 certification courses. This conference has current information on the newest trends in law enforcement training and some of the best instructors from around the country are there to teach in their chosen fields of law enforcement from the state, local and federal levels. These officers gain valuable knowledge at this conference and in turn, teach this to officers of the Waterloo Police Department during in service training. Gergen and Erie are department use of force/control tactics instructors and Sgt. McClelland is a firearms instructor. All will benefit from this conference and be able to instruct members of this department with knowledge gained. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: xx CITY VEHICLE x COST $ 00.00 YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $533.12 LODGING TAXI $588.00 MEALS PARKING $1071.00 REGISTRATION AIRFARE $75.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 2267.00 BUDGET LINE ITEM: 010-11-1100-1346 xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 755.66 PER PERSON i BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD - LP DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1200-1346 FY _2012 BUDGETED i('G%rs;.t EXPENDED YTD THIS REQUEST 56'o gr) LEFT AFTER THIS REQUEST ":Zci< G c-' DATE 7 :7 % /U', o/ i Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Waterloo Fire Rescue Personnel DATE: January 6,2012 NAME OF CLASS / MEETING: Fire Command Training Leadership DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: November 27, 2012 PURPOSE OF TRAVEL: Waterloo Fire Rescue has requested to set up a one day training Leadership course through Fire Command Training for November 27,2012 in Waterloo, Iowa. The cost of this class is $3800.00 plus travel expenditures. In order to reserve this date for the training a deposit must be paid at this time. Director Trelka has requested that the $500.00 deposit be paid at this time out of the Safety Services travel line in order to reserve this date for this training. The rest of the payment will be off made at a later date. LCtiL% - Uridi7 i2 1, 4.e �Y�.Cr �+� rrYf1/.;i 44-1,f,'r4,E` WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: ! �` x COST $ �;ru i/ic---r 644 YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING TAXI $0.00 MEALS PARKING $500.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 500.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR -- DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY01:'2' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY c 7 1530 1.& 6, / 7/4 /C » -- /'/d ;32-Li Copy - bepartment NAME(S) AND POSITION(S): Dennis Gentz Assistant City Engineer DATE: January 9, 2012 NAME OF CLASS / MEETING: 48th Annual Concrete Paving Workshop DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 1, 2012 RETURN DATE: February 3, 2012 DATE(S) OF MEETING: February 1— 3, 2012 PURPOSE OF TRAVELITRAINING: To attend 48th Annual Concrete Paving Workshop WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $180.00 LODGING 20.00 MEALS 160.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 360.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 360.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO January 9, 2012 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FV ' 2BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY O//61 5/6'(' /34/6, '/'dG', (16 3573.:2c 1576:/51 2.2 i-//-2,1l Copy - Department NAME(S) AND POSITION(S): Greg Ahlhelm, Plans Examiner DATE: 1/11/12 NAME OF CLASS / MEETING: Plan Review Institute DESTINATION Myrtle Beach, SC DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/20/12 RETURN DATE: 4/30/12 DATE(S) OF MEETING: 4/23/12 thru 4/27/12 PURPOSE OF TRAVEL/TRAINING Training for nonstructural plan review, structural plan review and performing residential plan review. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES x COST $ NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $700.00 LODGING $190.00 MEALS $780.00 REGISTRATION $300.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,970.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 1,970.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATF�RIOO DEPAATMEAD 1 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Mayor Buck Clark FINANCE DEPT. STAFF ONLY LINE ITEM USED 64/D rk,;7G'6? BUDGETED EXPENDED YTD 3 j /;, /(a THIS REQUEST �'67n LEFT AFTER THIS REQUEST %J ( S bATE %'7c✓ /- /mot - Original - Clerk/Finance Copy - Department NAME OF CLASS / MEETING: Iowa League of Cities Meetings, including board meeting DATE: January 12, 2012 DESTINATION Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 01/24/2012 PURPOSE OF TRAVEL: Attend meetings. RETURN DATE: 01/25/2012 DATE(S) OF MEETING: 01/24& 01/25/2012 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 150.00 LODGING 75.00 MEALS REGISTRATION MILEAGE/FUEL TAXI 20.00 PARKING AIRFARE MSC/TOLLS TOTAL FOR ALL: $ 245.00 BUDGET LINE ITEM: 010-01-8200-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST / f / / , DEPARTMENT HEAD MAYOR / /`2 - :}' MA\j cared Goodies\Forms\lravel Request Form January 2010 DATE Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Committee Communication Finance Committee Meeting: January 23, 2012 Prepared: January 20, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 2 SUBJECT: Request for approval for environmental work for acquisition of property — 1001 Linden Avenue (Omega Cabinets building) Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: We ask that the Finance Committee approve the approval of a contract for an environmental consultant to do necessary environmental work. Summary Statement: As you may recall, the City Council has approved the acquisition of the former Omega Cabinets damaged goods building at 1001 Linden Avenue, as a part of the Public Works Facility new development. In our due diligence portion of the acquisition contract we are approved to perform up to $10,000 in closing costs including environmental work. A Phase I is required for the acquisition of the property to safeguard the City. Expenditure Required: $3,700 Source of Funds: BCRLF Policy Issue: Acquisition of Property Alternative: NA Background Information: The City has previously approved the acquisition of this site. This cost would be above the original amount of funds as previously dedicated for "closing and other costs" in the original approval. This site will allow for the continuation of the redevelopment of the Rath area. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City Clerk Use Only Finance Committr��j r�'�� Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ up to 4,500 plus est. shipping costs of $ to pay for or purchase Sand for use on the runways, taxiways, and ramps to improve braking action. This purchase or expenditure is being made because: Sand creates traction on runway surfaces to assist aircraft landing and taking off. Vendor selected for this purchase: BMC Aggregates n Bids or written quotes were taken on this purchase, as follows: Ti Bids or quotes were not taken on this purchase because: FAA requires a special grade of sand that is only available through BMC. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer Bonds nFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: `1 /0 ;4-7-/70c.% /37/ Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Si inatu a Dept.ge $ 85,000.00 $ 24,684.60 r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Runway Sand 2012.xls (Mar 2010) City Clerk Use Only Finance Comm' Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,032.00 plus est. shipping costs of $ 200.00 to pay for or purchase B & G mounted pump for Five Sullivan Brothers This purchase or expenditure is being made because: Emergency Repair Vendor selected for this purchase: WBC Mechanical 0 Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Emergency Repair - WBC provided previous pump Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Road Use Tax El Sewer El Sanitation Bonds n Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1373 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp Ally submitted, (Signature Dept. Head or Designee) (Project Code) $ /C:;C7(.7 Ala P/tiGC'?.- Lt � f . ,L f'-.T'G''. ci Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural and Arts Department to expend $ 4,372.00 plus est. shipping costs of $ 0.00 to pay for or purchase construction/remodelling services City Clerk Use Only Finance COmnittell Approval Date 1 12y 3 913 This purchase or expenditure is being made because: wall partitions are required to create secure office space for PreparatorrExhibit Tech and Youth Pavilion equipment and supplies. Vendor selected for this purchase: Floor Decor Qx Bids or written quotes were taken on this purchase, as follows: Floor Decor. $4,372.00 Toolbox Handyman Service: $5,480.00 Bids or quotes were not taken on'this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund E Road Use Tax D Sewer 0 Sanitation Qx Bonds FederaIothergrants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 410-26-4205-2152 Capital Funds Capital Funds (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. He 1 or Designee) $ 31,00900 3 ihy Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) }ourLocal I -P?Crl CabinetSlore 706 Ansborough Avenue Waterloo, Iowa 50701 Waterloo Center For The Arts re: bid for lower level wall construction Construct 38 ft. of wall approx. 12' high to form two offices. Steel stud construction with 5/8" drywall Install 2 steel doors with locksets ( auto closers not figured) Drywall finish with sand texture Vinyl cove base at floor Ceiling is not included Painting is not included Total cost: Sincerely, Mark S. Frost Phone (319) 232-9242 • FAX (319) 232-1516 1/5/2012 $4,372.00 www.floordecorwaterloo.com CABINETS • CARPET • VINYL • CERAMIC TILE THE OXTra HANDYMAN SERVICE Tom Klenske 319-269-8330 Dean Schwake 319-239-1280 Estimate Waterloo Center for the Arts 225 Commercial St. Waterloo, Ia. 50701 Attn: Kent Dec 19 2011 Estimate to build partition walls for storage in lower level. Specifications - — Build "T" shape walls appx. 22 long and other leg 11' long x 11' high — construction will be wood studs covered with 1/2 sheet rock — 2 — 36" standard steel entry doors (wood frame) with Schlage lock sets — No electrical service — Trim package — x3 base, 1 x3 door casing in and out — Walls will be primed and painted (no texture planned) — All materials and labor supplied by The Toolbox Handyman service Estimated cost of materials $1060 Estimated labor to build $3400 Cost to prime and paint $900 Permit $120 Total cost $5480 Terms: full payment within 30 days of completion Note: Before work can begin area must be cleared of fumiture and stored items. 2203 Washington Street, Cedar Falls, Iowa 50613 City Clerk Use Only Finance Committer Approval Date I��I29 City of Waterloo Expenditure Pre -Authorization -Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 2000.00 or less plus est. shipping costs of $ N/A to pay for or purchase Printing and mail service from La Crosse Graphics - La Crosse, WI. This purchase or expenditure is being made because: to promote Spring and Summer Classes, Workshops and programs for the Center for the Arts & Phelps Youth Pavilion Vendor selected for this purchase: ❑X Bids or written quotes were taken on this purchase, as follows: 1.) $1781.51 - La Crosse Graphics Inc. - La Crosse, WI 2.) $2789.00 - Pioneer Graphics - Waterloo, IA 3.) $3701.00 - Woolverton - Cedar Falls, IA Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: City Printing Budget: 010 03 8970 1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signatur (Project Code) $ 60,000.00 ✓ $ 41/1 SOO, 00 / 7-Jc}iZ P ,;% yl/• . ll ta' ^�-'2_0Z !— t. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Schedule_Expenditure Pre -Authorization (Mar 2010) QUOTATION LA CROSSE GRAPHICS INC. 3025 East Avenue South P.O. Box 249 La Crosse, WI 54602-0249 Phone: 608-788-2500 Fax: 608-788-2660 Quotation Number. 88675 Quotation Date: 1/11/2012 Sates Rep: BECKY KOFAL Estimator. BRIAN WINTER Customer Account Name: Address: Contact Phone: WATERLOOCENT WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST WATERLOO CHAWNE PAIGE 319-291-4490 Fax: 319-291-4270 IA 50701-1313 Job Description WCA SPRING/SUMMER SCHEDULE 24 PAGE SC FLAT8X9FOLDEDTO4X9 FILES FURNISHED PROOF LOW RES BINDERY TRIM FOLD STITCH PACK FOB 50701 *ADDITIONAL COST TO INKJET, MAIL PREP, APPLY 3 TAB— $462.40 (4800 QTY) DITIONAL COST FOR NCOA— $25.00 + $.002/ ADDRESS ' �,1 TIAL HERE T i * ' OUT (� I I ITIONAL COST FOR POSTAGE IS PAYABLE TO LA CROSSE G ' ' HICS AT COST Component Size: Ink Bleed: WCA SPRING/SUMMER SCHEDULE 24 PAGE SC 4 X 9 Stock Description: 2 / 2 Color: Yes BWT: MATTE TEXT WHITE 70 Thickness: .0000 LGI REQUIRES FILES PROVIDED IN PRESS -READY PDF FORMAT, OR $10.00 PER 8.5 X 11 PAGE WILL BE CHARGED. THIS QUOTATION/ESTIMATE IS SUBJECT TO THE TERMS ON THE REVERSE SIDE OF THIS PAGE. QUOTE BASED ON 40 LB CARTONS. SPECIAL CARTONING INSTRUCTIONS REQUIRE A MINIMUM ADDITIONAL COST OF $.32 PER CARTON UNLESS NO11.D ABOVE. THIS QUOTATION/ ESTIMATE IS HEREBY ACCEPTED SUBJECT TO ALL TERMS AND CONDITIONS CONTAINED ON THE REVERSE SIDE. DATE: BUYER SIGNATURE: CHAWNE PAIGE From: Jim Miller <jmiller@thepioneergroup.com> Sent Tuesday, January 10, 2012 2:16 PM To: CHAWNE PAIGE Subject RE: Request for quote Chawne ISSUE# 57065 24 pager stitched 2/2 9,000 - $2394.00 3 TABS inkjet sort and mail 4,800 - $395.00 Thanks Chawne and let us know if we need to schedule this one. Jim From: CHAWNE PAIGE jmailto:CHAWNE.PAIGE@WATERLOO-IA.ORG1 Sent: Tuesday, January 10, 2012 11:46 AM To: happenings@waterloocenterforthearts.orq Subject: Request for quote Hello All, I would like to receive a quote for the following project listed below: WCA SPRING/SUMMER SCHEDULE Qty 9000 24-page 4"x9"(closed) (8"x9" spread) Saddle Stitch Booklet 2PMS/2PMS Full bleed (Process Black & Pantone 376) 70# matte text Including proof and delivery of extras Mail service for approx. 4800 & Tabbing with 3 tabs and inkjet Feel free to contact me if you have any questions, also see mockup attached. Much thanks CHAWNE PAIGE Digital Arts Manager 319.291.4490 Waterloo Center for the Arts www.waterloocenterforthearts erg Description Pages Size Paper Ink Finishing Proofs Prices Woolverton 6714 Chancellor Dr Cedar Falls, IA 50613-6964 Phone (319) 277-2616 Fax (319) 277-8136 www.woolverton.com To: Waterloo Center for the Arts 226 Commercial St Waterloo, IA 50701 ATTN: Chawne Paige Phone (319) 291-4490 Email chawne.paige@waterloo-ia.org Date Salesperson Estimator Quotation 7707 01/11/2012 Jeff Miller Reed Brenden Dear Chawne Paige We wish to thank you for the opportunity to submit our quotation for this work. If our proposal is accepted you will receive the highest quality workmanship and a prompt delivery. Quotation subject to revision after sixty days or with any changes from below specifications. Paper is subject to price and availability at time and commencement of work. Please feel free to call with any additional questions or changes. Below Is Your Detailed Production Specifications for this Request WCA Spring/Summer Schedule 24 Pages self cover Final Size : 4 x 9 bleeds 70.0 lb House (Flo) Dull Text 2/2+ Dull Aqueous black + 1 pms Fold, collate, saddlestitch 9" edge, trim, tab (3) inkjet and mail 4800 Hi & Lo Res Proofs Quantity Prices 9,000 $3,701.00 The above pricing is based on output ready files. Any additional editing needed to process supplied files will bill at $75.00 per hour. Over -runs or under -runs are not to exceed 10% of the quantity ordered. Prices do not include sales tax or postage. Upon acceptance please indicate the quantity required City Clerk Use Only Finance Committ Approval Date I- 9619-- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 2,470.00 plus est. shipping costs of $ 50.00 repairs to the department's GPS survey system receiver to pay for or purchase This purchase or expenditure is being made because: The GPS receiver was damaged in a fall Vendor selected for this purchase: Trimble —Dayton Regional Service Center n Bids or written quotes were taken on this purchase, as follows: Trimble $2470.00 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): NA Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund 111 Road Use Tax n Sewer ri Sanitation Bonds n FederaUother grants pi Other (specify) Local Option Sales Tax This expenditure is to be coded to the following budget line -item: 205-07-7830-1555 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 4,885.00 $ 4,774.00 Respectfully submitted, (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Trimble Customer Information Dayton Regional Service Center Repair Estimate _Bi11ToAddress _ } =-i Ship To Address.. - E` SWOP `- City of Waterloo Engineering Department 715 Mulberry Street Waterloo, IA 50703 City of Waterloo Engineering Department 715 Mulberry Street Waterloo, IA 50703 United States SW0000000092677 t Gontact.tune Larry Crain yam, Larry Crain Received, ne f.(b `ntact� 3193192944312 •. r 4.�� Ey 3193192944312 January 03, 2012 319 294 - 1262 3r `�' (319) 294 - 1262 F.chmated`„ry ��,p �,�F svcmiscgps ��``�� 2008160I2 Product Analysis Verified customers complaint, unit has physically damaged parts that will have to be replaced; Upper housing, lower housing, main system PCB, and MMI Bluetooth I/O module PCB. We will perform a complete functional test after repairing the unit. 2 hrs. Labor Upper housing SP-205987-S Lower housing SP-802099-S System PCB SP-702424-1-S MMI PCB SP-702108-S Estimate Detail WYLC.SGIIP USa;Ana.' .. x .tfi C4* '"a T' %5 Via.... _ _ ✓�+,_ .ii'3. k: The Subtotal includes any Parts discounting. 0.00 % atSub 0.00 ..: -t l -44* ':. *mess OOLS " .. RatePQ' on Vha 2.00 hrs 0.00 0.00 0.00 hrs Warranty arras No Charge The Total includes Parts and Labor discounting. #. r Total $ 2,470.00 Please sign and provide a form of payment prior to sending in. Approved By : Date : PO # : Rejected By : Date : PO # : *Other Forms of Payment: _ Check # . Freight and Taxes are NOT included. Please do not send check in until you have been contacted with Freight and Taxes included in your total. Page I of 2 City Clerk Use Only Finance Committee Approval Date i 2?JI /— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 150.00 plus est. shipping costs of $ 0.00 to pay for or purchase Lionel Foster (Director from Mason City) This purchase or expenditure is being made because: Monday, January 23, 2012 Lionel will train our commissioners and interns on the investigation process. Vendor selected for this purchase: X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Lionel is very qualified in training on the investigation process. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund nBonds Road Use Tax n Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2500-1303 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ( ly submit ature Dept. Head or esigne $ 4,000.00 $ 4,000.00 l-t i'lU.-64,<°Lt Ck.P 2 / /7-;23. Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pr Autho zation Lionel Foster.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 400:60 SS ' plus est. shipping costs of $ 0.00 to pay for or purchase Jeff Schott (trainer from the Institute of Public Affairs), $255, and $44 t;t'TrfSh/YteGCiA,,t;Cd' r et-dL . City Clerk Use Only Finance Committe �y /�, Approval Date I3� /a� This purchase or expenditure is being made because: Thursday, January 26, 2012 is our Commission Retreat. This is being held to refresh the current and inform the new commissioners of what their roles are with WCHR. Vendor selected for this purchase: Wal-mart X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: We found that it is cheaper to order the subs through Wal-mart than through any other business. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax n Sewer ri Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2500-1303 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ly subm kI e-i 7- 2e ature Dept. Head or (Project Code) $ 4,000.00L."' $ 4,000.O0-- .3 5 _G ; / t . u: / -17 'i� Date (Signature Finance Dept. Review) Date K:\shared :oodles \forms\Expenditure Pr orization Commission Retreat 2012.xis (Mar 2010) City Clerk Use Only Finance Committe Approval Date +�h3120(2 P City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Info. Services Department to expend $ 14,496.30 plus est. shipping costs of $ 0.00 to pay for or purchase Poweredge T710 server This purchase or expenditure is being made because: Main file server is running out of capacity. Will rebuild current as new e-mail server. Vendor selected for this purchase: Dell Computer n Bids or written quotes were taken on this purchase, as follows: Dell - $14,496.30 No other vender offered a comparable system n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is pectfully sub itted� / . v.9� _� �`� l"%/,-mac"" f'�` jJtrf (/%t (‘ !/,<..�%%Z/,t j—lI ��'!a ignature Dept. ea r Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 75,000.00 V $ 62,585.62 b/ K:\shared goodies\forms\1-12 (Mar 2010) Print Summary Dell PowerEdge T710 Price $22,302.00 Instant Savings $7,805.70 Price $14,496.30 Preliminary Ship Date: 31712012 My Selections All Options • Dell PowerEdge T710 Date Catalog Number Catalog Number / Description 1 /11 /2012 10:22:25 AM Central Standard Time 84 Retail rc1158091 Product Code Qty SKU Id PowerEdge T710: T710 Rack Chassis for Up to 16 2.5-In HD (6Gbps) R6162W 1 [224-8610] 1 & Intel 56XX procs Primary Processor: Intel® Xeone X5687 3.60GHz, 12M Cache, 6.40 X5687 1 [317-6159] 6 GT/s QPI, 4C Memory: 64GB Memory (8x8GB), 1333MHz Dual Ranked LV 64GLR2A 1 [317-5308] 3 RDIMMs for 2 Procs, Adv ECC Additional Processor: Intel® Xeon® X5687 3.60GHz, 12M Cache, 6.40 2X5687 1 I317-0265][317- 7 GT/s QPI, 4C 6169] Operating System: Windows Server 2008 R2 SP1, Enterprise WS8E10C 1 [421-5423] 11 Edition,x64,Includes 10 CALs Internal Controller. PERC H700 Integrated RAID Controller 512MB PH700IC 1 [342-0738] 9 Cache Hard Drive Configuration: RAID 5 for PERC 61i or H700 Cntrl (Non -Mixed MSR5 1 [341-9373] 27 Drives) Hard Drives: 1TB 7.2K RPM SATA 2.5in HotPlug Hard Drive 1TBS3G 9 [342-1998] 1209 Power Supply: 1100 Watt Redundant Power Supply RPW 1 [330-9292] 36 Embedded Management: 467-8649 IDRCEX 1 14 iDRAC6 Express [ ] Rails: ReadyRails", Sliding Rails Without Cable RRNOCMA 1 [330-3552] 28 Management Arm for Rack Configuration Internal Optical Drive: DVD-ROM, SATA, Internal System Documentation: DVD 1 [313-9100][330- 16 4219] Electronic System Documentation and OpenManage DVD Kit 1st Hard Drive: HD Multi -Select Power Cords: 2x NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord Removable Disks and Tape Drives: PowerVault LTO5-140 Internal Tape Drive w/ Controller Feature Upgrades for Embedded NIC Ports: Two Dual Port Embedded Broadcom$#174; NetXtreme II 5709 Gigabit Ethernet NIC BIOS Setting: Performance BIOS Setting Tape Media: LTO5 Media 20PK EDOCS 1 [330-4332] 21 HDMULTI 2125V10 PVLTOS OBNIC HPBIOS L5M20PK Hardware Support Services: 3Yr Basic Hardware Warranty Repair: 5x10 HW- U3OS Only, 5x10 NBD Onsite Installation: No Installation NOINSTL Proactive Maintenance: Proactive Maintenance: 1 event per year, Remote ENTM1 Rt Delivery, 1 Year [341-4158] 8 1 [310-8509][310- 38 8509] 1 [342-1164] 15 1 [430-1764] 5 1 [330-3492] 10 1 [342-1167] 59 1 [994-0742][994- 4019][994-5820] [994-9247][994- 9248][994-9259] 29 1 [900-9997] 32 1 [988-7407] 33 Print © 2012 Dell For customers of the 50 United States and the District of Columbia only. Site Terms 1 Terms of Sale 1 Privacy I Feedback snFG05 01/17/2012 15:36 3192914297 WATERLOO LEISURE SER PAGE 02/02 City Clerk Use Only Finance Commltte4 Approval Date i 1 9. 21 9-'i City of Waterloo Expenditure Pre -,Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,180.00 plus est. shipping costs of $ to pay for or purchase AMENDED upgrade from 1500 gallon tank to 2000 gallon tank required by BH County. Labor and material for new sewer system at Cedar River/Exchange Park. This purchase or expenditure is being made because: Replacement of septic tank and drain system at Cedar River/Exchange Park_ Contractor to install to Black Hawk County requirements. Vendor selected for this purchase: All Star Plumbing. ri Bids or written quotes were taken on this purchase, as follows: All Star Plumbing and Heating, Hudson was already approved 01-03-2012. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 1/3/12 approved at NTE $8,000 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds E E Road Use Tax Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. He Sanitation None (Project Code) 144,000.00 fr/ $ 72,926_00 la, 6,0 `/).i.u.i (L /47,z)/:2- esignee)� Date (Signature Finance Dept, Review) Date K;\shared goodies\foons\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Authorization Request Form jlla,tn ci r4YV `/2 ( ( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,200.00 plus est. shipping costs of $ to pay for or puchase Production of television commercials and airing of commercials for all three municipal golf courses. This purchase or expenditure is being made because: To market the golf courses in an effort to increase rounds at the courses. Funding - $5,400 hotel motel funds, and golf operating budget. n Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: OnMedia is the only regular cable provider in the City. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) Hotel Motel funds This expenditure is to be coded to the following budget line -item: 010-37-4120-1351 $1800 010-37-4105-1351 37HMT-GA12 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, j ,t/ i (`/,( /,; ;c-t 1Li) i-/7 .2O/2 (Signature Dept!f�e�d or Designee) Date (Signature Finance Dept. Review) Date $ 3,000 V 5,400 $ 2,520i/ 5,400 users\shared goodies \forms\Preauth OnMedia.xls(Oct 2004) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,837.00 plus est. shipping costs of $ 0.00 to pay for or purchase repair vehicle damage to a police patrol vehicle that was involved in a motor vehicle collision. This purchase or expenditure is being made because: this vehicle's repairs are needed to fix damage to the body and rear axle return it to the patrol fleet. V#113 Vendor selected for this purchase: Cedar Valley Motors & Collision Center Qx Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors & Collision Center $2837.00 Iowa Auto Rebuilders $5184.36 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 1111 General Fund 0 Road Use Tax 0 Sewer Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resggctfully submitt A ead or (Signat e Dept. Designee) (Project Code) 3/ $ 4 (/S'�/ - %Z®ro/ ? la;e fu,f f C� `4),4. G ';2.2. Date (Sign'ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1 2196P2' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 6,584.78 plus est. shipping costs of $ 0.00 to pay for or purchase Recondition rear axle assembly, differential, ring gear and bearing replacement This purchase or expenditure is being made because: Loader has loud rumble and clunk in rear end Vendor selected for this purchase: Murphy Tractor 11 Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: OEM repair only. John Deere covering 1/2 total repair costs despite unit out of warranty. Prior Committee Actions (Dates): Original approval NTE $4500 - 12/19/2011 Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑X Road Use Tax n Sewer El Sanitation nBonds n Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 $ /6' ; 3 0e-f 5� ✓ ,,n,fi pit- / (Signature Dept. Head or Designee) Date `(S`ifjnature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - Rear axle and differential repair - 624 Ioader.xls (Mar 2010) Cdy Clerk Use Only 1 Finance Committee Approval Date t l2 7,1 (? City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend �� AJG� $ 3,500.00 plus est. shipping costs of $ to pay for or purchase CV*� Directional bore on Williams Dr. in the spring of 2012. This purchase or expenditure is being made because: Directional bore and install 2" conduit for street lights to be installed on Williams Dr. Vendor selected for this purchase: Hoffman & Hoffman Trenching, Inc. OX Bids or written quotes were taken on this purchase, as follows: Hoffman & Hoffman Trenching, Inc. Waterloo, IA not to exceed $3,500.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer 0 Sanitation ❑X Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7105-2129 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 18,600.00 ✓- $ 6,945.98 V Respectfully submitted, Signature Dept. ad or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012January-Expenditure Pre -Authorization -Hoffman to bore on Williams Dr. for st. Igts.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 24,336.70 plus est. shipping costs of $ to pay for or purchase White and Yellow Fast Dry Marking Paint and Reflectorized Beads City Clerk Use Only Finance Committee Approval Date 1 1:2-c)! (?-- This purchase or expenditure is being made because: Annual paint project Vendor selected for this purchase: Iowa DOT QX Bids or written quotes were taken on this purchase, as follows: Iowa DOT $24,336.70 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Qx Road Use Tax n Sewer � Sanitation Ei Bonds Federal/other grants E.1 Other (specify) This expenditure is to be coded to the following budget Tine -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 25,000.00 V and the current available balance is $ 24,385.36 LV Respectfully submitted, (Si:nature Dept.q-lead or Designee) C+/,cc 7,r2 / idc}/a i Date (Signature Finance Dept. Review) Date K:lshared goodies Vorms12012-January-Expenditure Pre -Authorization -marking paint - annual project.xls (Mar 2010) Cily Clerk Use Only Finance Corm -nine?_ Approval Date I (� 121(/1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 2,550.00 plus ext. shipping cost of $ 125.00 semi circle locker room sink Department to expend to pay for or purchase This purchase or expenditure is being made because: to replace the one in the locker room that is beyond repair it leaks and is rusted out on the bottom X Bids or written quotes were taken on this purchase, as follows McDonald Supply $2937.50; Nelson & Nagy $2890.00 ; Ferguson $2550.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: jOther(specify): This expenditure is to be coded to the following budget line -item: 57 14L5700/1565 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 8,961.00 and the current available balance is $ 4,051.00 V Respegtfully sub itted, /- /7- 20/Z 27r.r%r, 1, (Si nature Dept. Head Or Designee) Date Signature Finance Dept. Review) Date Larsen, Ashley [Ferguson] - 1699 Waterloo From: Sent: To: Subject: Ash Larsen - 1699 CEDAR [ash.larsen@ferguson.com] Monday, January 09, 2012 12:07 PM Larsen, Ashley [Ferguson] - 1699 Waterloo Email Bid# 8193721 Price Quotation # B193721 FERGUSON #1699 920 S HACKETT RD WATERLOO, IA 50701-3556 Phone : 319-235-0222 Fax : 319-235-0444 Bid No • B193721 Bid Date...: 01/06/12 Quoted By: ACL Customer.: CITY OF WATERLOO WASTER MGMT SVCS DEPT 3505 EASTON AVE WATERLOO, IA 50703 Cust PO#..: LOCKER ROOM SINK Cust Phone: 319-291-4553 Terms • NET 10TH PROX Ship To • CITY OF WATERLOO WASTER MGMT SVCS DEPT 3505 EASTON AVE WATERLOO, IA 50703 Job Name.: Item Description Quantity Net Price UM Total SP-BWF2803-F-NSD BRADLEY SEMI-CIRC WASH FOUNTAIN 1 2550.000 EA 2550.00 Net Total: Tax: Freight: Total: 2550.00 0.00 125.00 2675.00 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at http://wolselevna.com/terms conditionsSale.html. Govt Buyers: All items quoted are open market unless noted otherwise. 1 2012-01-10 10:07 NELSON & HAGY Bill To: 36307 City of Waterloo 715 Mulberry Waterloo, IA 50703 3192914311 319 291 4523 P 1/1 QUOTATION Order Number 2695733 Order Date Page 1/10/2012 08:38:58 1 of 1 Ship To: City of Waterloo 715 Mulberry Waterloo, IA 50703 Quote Expires 0a2/9/2012 Requested 13y_ AP Contact PO Number Ship Route Taker WASH FOUNTAIN QUOTE ZQT VERNK IItem ID Item Description Ordered Unit Price Ext Price WF2803-F-NSD Order Note: ADD APP. $100.00 FOR FREIGHT Delivery ,instructions: NONE WASH FOUNTAIN Order Line Notes: FOOT OPERATED NO SOAP DISH 1 EA 2,890.00 2.890.00 Total Lines: 1 SUB -TOTAL: 2,890.00 TAX: 0.00 AMOUNT TENDERED: 0.00 AMOUNT DUE: 2,890.00 01(1U/1Z IZ:Z/ PM H I Na)oca Corp rage t of L BLL4U9/ L0 614 MCDONALD SUPPLY WATERLOO 3310 UNIVERSITY AVENUE WATERLOO IA 50701-2006 319-234-6853 Fax 319-234-0205 QUOTE TO: CITY OF WATERLOO POLLUTION PLT 3505 EASTON AVENUE WATERLOO, IA 50702-2000 lea lea 935038 199058 `:?:[lxSioHER::?URC7ASE.:VR4FF N!R!B�K ..... WF2803 OT OUR TRUCK :��a�snsz#va BRADLEY WF2803-A-STD-F-TMA-PSD-SANDBOX 36" WASH FOUNTAIN W/ POWDER SOAP DISPENSER **SPECIAL ORDER - NOT RETURNABLE** MISC HANDLING CHARGE Quotation 01/10/12 S006727261 QUOTED BY: 614 MCDONALD SUPPLY WATERLOO 3310 UNIVERSITY AVENUE WATERLOO IA 50701-2006 319-234-6e53 Fax 319-234-0205 Printed : 12:27:38 10 JAN 2012 SHIP TO: CITY OF WATERLOO POLLUTION PLT 3505 EASTON AVENUE WATERLOO, IA 50702-2000 319-291-4311 Subtotal 7-10 DAY LEADTIME TAXES NOT INCLUDED Prices subject to change without notice. orders for special material accepted with the distinct understanding that they are not subject to cancellation. Not responsible for delays by reason of strikes, accidents or causes beyond our control. We do not assume responsibility for quantities or descriptions. Prices contained in this quotation are subject to price in effect at time of shipment. Prices are also subject to typographical and clerical errors. Items quoted and quantities listed are our interpretation of material needed and should be checked against the plane and specifications. After expiration of this quotation, we reserve the right to review our prices before acceptance of any orders. We thank you for this opportunity of quoting. HOUSE ACCT 02/24/12 Subtotal Bid Total No 2937.50 2937.50 2937.50 City Clerk Use Only Finance Committe Approval Date 1 < 2Di City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 2,804.00 repair parts plus ext. shipping cost of $ 70.00 Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To replace air cylinder and seals that are worn out on the filter press nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Komline-Sanderson is the company that manufacturered own presses and are the supplier for parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: uSewer: nSanitation: Bonds: nFederal/other grants: [11Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 201,422.00 i/ and the current available balance is $ 67,039,20 0 ' I Respectfully submitte (SignureD Head Or Designee) Date (Signature Finance Dept. Review) Date (-114.0Komi Sanderson NOTE: Please Sales Peapack NJ 07977 Wa, Mastercard and Credit Cards THIS QUOTATION HAS BEEN PREPARED IN RESPONSE TO Advise Quotation SALES - -- Number When Ordering Parts QUOTATION QUOTE NO: AMQ8229 QUOTE DATE: 1/6/2012 REVISION NO: 1 Parts & Filter Fabrics 12 Holland Avenue, Pam: (808) 234-1000 or (800) 225-5457 Fax On/ers To: (908) 234-9047 or (800) 328-7457 Please Note: Now Accepting American Express YOUR REQUEST BILL TO: SHIP TO: Waterloo, City of Waterloo Water ATTNallilmi 3505 Easton Avenue 3505 Easton Avenue Waterloo, IA 50702 Waterloo, IA 50702 USA USA Ph:319-291-4553 Fx 319-291-4523 REFERENCE S3121 SHIP VIA UPS FOB *Shipping Point SA1.FSPERSON LEOTTI JR,FRANK EXPIRATION 02/05/2012 TERMS Net 30 Days FREIGHT TERMS Prepaid & Add REPRESENTATIVE Home Office Line ITEM DESCRIPTION Est Shipping U/M QTY/break UNIT PRICE EXT PRICE 1 2 3 4 5 pmaint(a}waterloo-ia.org Revion 1: qty and lead time changed for item 2., added estimated freight charge. Estimated freight charges $70.00 6395832 1 wk Air Cvlinder,4X3,Phenolic,Steerina 6395882 2-3 wks Repair Kit,Seal,Piston,4"(400A Customer Item: Piston Seal kit for Steer Cyl Currently out of stock 6395864 Rod Seal Repair Kit,CyL(1)End Customer Item: Rod kit for Steering & Take-up Cyl Z6395&59 1 wk Air Cylind. 7X9,Phoen,W/90B3034 ^ Customer Item Take -Up CyI 6395884 1 wk Repair Kit, Seal, Piston, 7"(700A) Customer Item Piston Seal Kit for Take -Up Cyl ea ea ea ea ea 1.00 1.00 2.00 1.00 1.00 1,089.0000 107.0000 52.0000 1,289.0000 215.0000 1,089.00 USD 107.00 USD 104.00 USD 1,289.00 USD 215.00 USD TOTAL: 2,804.00 Page 1 of 2 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C fnmittee approval required? YES �/ NO If so, date approved: I f 2, 7 12 ( r City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Central Garage Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 18 7950 3498 Sale of Equip 5,500.00 010 18 7950 1371 3uilding Maintenancf 5,500.00 010 18 7950 3498 Sale of Equip 5,000.00 010 18 7950 1385 Office Equipment 5,000.00 TOTAL This amendment is being requested because: Cover anticipated expense budget shortfalls $10,500.00 TOTAL $10,500.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date �, rig � / /.L.(.f>u'z / wig (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Line Item Amendment - 2012 - Central Garage - Bldg Maint & Fumiture.xls (Apr 2003) Completed fors should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO � If so, date approved 1.t -:l 1 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2012 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name - Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 224 32 5853 3350 fed grant BGEED 3350 157,685.00 224 32 5853 1123 Disability 3GLED ADMP 285.00 224 32 5853 1131 Insurance 3GLED ADMP 17,400.00 224 32 5853 1327 Res Rehab 3GLED ADMP 100,000.00 224 32 5853 1390 Contractual Sery 3GLED ADM 40,000.00 224 32 5853 1111 Salaries 3GLED ADMP 37.00 224 32 5853 1114 time and 1/2 3GLED ADMP 37.00 224 32 5850 1111 Salaries 3G21A ADM 37.00 224 32 5850 1114 time and 1/2 3G21A ADMP 37.00 224 32 5850 1327 ' Res rehab BG21A ADMP 34,000.00 224 32 5850 2151 Building construct 3G21A ADMP 34,000.00 224 32 5850 1327 • Res rehab BG21AADMP 4,900.00 224 32 5850 2164 sidewalks BG21AADMP 4,900.00 224 32 5851 1327 ' Res rehab BGEDI 9999 20,000.00 224 32 5851 1111 salaries BGEDI 9999 20,000.00 224 32 5851 1327 . Res rehab BGEDI 9999 50,000.00 224 32 5851 1379 interim asst BGEDI 9999 50,000.00 TOTAL $266,659.00 TOTAL $266,659.00 This amendment is being requested because: balance line items ?L ac c z �'iZ'(rc;G� hZv�'yl,��- �i1�1`�� GX%�«i�-i c� �(�LJ �.6"7L2(;ii�'f✓% q kG<)G(Ct' kv711HIS 7ti /hii"t /JSl c%iJfL/ %t/i'(,e Ei Prior Committee Actions (Dates): ( ignature LT pt. ead r Designee) Date l (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userslshared goodiesVorms\eudget Amendment Request fund 224-5853,5850,5851 12-21-2011.xls (Apr 2003) Completed forms should be routed directly to the Finance Depf. FINANCE DEPT. ONLY Financepommittee approval required7 YES NO L. If so, date approved: t Ir/� I. 2— City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2012 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 224 32 5861 3350 ' Fed grant 32JMP ADM 76,789.00 224 32 5861 1327 Res rehab 32JMP ADMM. 76,789.00 224 32 5870 1393 ' Contributions HM21A 0001 100,000.00 224 32 5870 1327 Res Rehab HM21A 0001 100,000.00 224 32 5880 3350 ' Fed Grants 32GRT HPRI- 35,000.00 224 32 5880 1393 Contributions 32GRT HPRI- 35,000.00 290 32 5856 1327 r res rehab 32NS1 ADMP 1,000.00 290 32 5856 1313 legal sery 32NS1 ADMN 1,000.00 290 32 5856 1327 l res rehab 32NS1 ADM 50,000.00 290 32 5856 1390 other contract sery 32NS1 ADMIN 50,000.00 290 32 5857 3361 1 state grant 32IHI ADMN 117,040.00 290 32 5857 1313 legal 32IHI ADMN 40.00 290 32 5857 1327 res rehab 32IHI ADMN 117,000.00 TOTAL $379,829.00 This amendment is being requested because: balance line items - .GAMAY /r‘1<1 J)r• TOTAL $379,829.00 Prior Committee Actions (Dates): (Signature Dept. Head v h-- esignee) Date art>„ ILL/LLl (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:Wserslshared goodies \forms\Budget Amendment Request fund 5861,5870,5880,5856,5857 12-21-2011.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept FINANCE DEPT. ONLY Finance mmittee approval required? YES NO It so, date approved: I17-: zj( li. City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 520 14 8980 3751 Bond Premium 32,079.00 520 14 8980 2240 Pymt to Escrow Agent 7,745,173.00 520 14 8980 3755 Refunding Bond Proceeds 6,157,500.00 520 14 8980 2241 Bond Discount 11,874.00 520 14 8980 3000 Cash 1,567,468.00 TOTAL $7,757,047.00 TOTAL $7,757,047.00 This amendment is being requested because: Outstanding sewer revenue bonds were refunded in July 2012. This amendment budgets for the pay-off of the outstanding bonds, the proceeds of the new issue and the use of debt reserve cash to pay the remaining balance due on the bonds. Prior Committee Actions (Dates): ) I //12. (Signature Dept. Head or Designee) Date — ign- re Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amd Sewer Rev Bond Refinanced.xls (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY 2012 Geraldine Road - Phase II RM-8155(727)--9D-07 City Contract No. Project Manager Project Budget Total 821 Jeff Bales $ 451,098.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes x No Grant Name RISE Project C. City Match Source of Funding D. Other Entities Yes No Name Local Option Sales Tax % Paid by federal grant Grant Agreement Number % Paid by state grant 50.00% Grant Agreement Number 2012-R-011 % Paid by City 50.00% % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list Grant Writing Services 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Construction of approximately 903 lineal feet extension of Geraldine Road Done None ❑x ❑ Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑x ❑ 0 ❑ LI ❑ ❑ ❑x Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet 2012#821.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date I l22-?.) ( 1I Project Name (from page one) FY 2012 Geraldine Road - Phase II RM-8155(727)--9D-07 Department No. project will be budgeted under 07 Activity No. project will be budgeted under 7500 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Southport Ind. Park EXPENDITURES: (Each column should only include amounts by fund) Fund: Fund: Fund: 290 205 409 Fund: 224,449.00 Total 224,449.00 224,449.00 224,449.00 2,200.00 2,200.00 TOTALS $ 224,449.00 $ 224,449.00 $ 2,200.00 $ - $ 451,098.00 2103 Engineering & Consulting $ 30,000.00 $ 30,000.00 $ 60,000.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 194,449.00 194,449.00 388,898.00 2199 Non -participating Misc Stormwater Fee & Publication 200.00 200.00 Grant Applicatiion - INRCOG 2,000.00 2,000.00 TOTALS $ 224,449.00 $ 224,449.00 $ 2,200.00 $ $ 451,098.00 • (Signature Dept. Head) // 9112 Date dkALL( tL i/ )J L %ttc (Signature Finance Dept. Review) / //-.a/,, Date K:\shared goodies\forms\Project Budget Worksheet 2012#821.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Police Grant - Director Trelka $ 33,573.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x Bullet Proof Vests CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding Bond Fund D. Other Entities Yes No Name Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will use these monies to purchase bulletproof vests. 50.00% Done None ❑x ❑ Yes No ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 1(2)-2) I2 1,2— Project Name (from page one) Bullet Proof Vests Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3370 School Share Liaison Funded with property tax 3873 Reimburse for services EXPENDITURES: (Each column should only include amounts by fund) Fund: Fund: _ 010 010 1150 1160 1160 Bond Fund 16,786.50 16, 786.50 Total 33, 573.00 TOTALS $ 16,786.50 $ $ $ 16,786.50 $ 33,573.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1347 Pension 1130 Empl. Benefits 1114 Overtime 1579 Wearing Apparel 2128 Guns & Body Armor 16,786.50 16,786.50 16, 786.50 16, 786.50 TOTALS $ 16,786.50 $ $ 16,786.50 $ 33,573.00 I hider (Signatu Dept. HeaDate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010) Page 1 of 1 Stevenson, Cheryel From: Trelka, Daniel Sent: Friday, October 14, 2011 9:08 AM To: Kastler, Diane; Stevenson, Cheryel; Campbell, Lisa; Mohlis, Dave; Leibold, Joe Subject: FW: Bulletproof Vest Partnership FY 2011 Award Announcement From: MICHELLE WESTPHAL [mailto:MICHELLE.BOSWELL@WATERLOO-IA.ORG] Sent: Friday, October 14, 2011 8:20 AM To: Trelka, Daniel Subject: FW: Bulletproof Vest Partnership FY 2011 Award Announcement From: owner-bvp-list@ojp.usdoj.gov [mailto:owner-bvp-list@ojp.usdoj.gov] On Behalf Of BVP Sent: Thursday, October 13, 2011 6:18 PM To: BVP Subject: Bulletproof Vest Partnership FY 2011 Award Announcement The Bureau ofJustice Assistance (BJA) is pleased to inform you that your agency will receive an award under the Fiscal Year (FY) 2011 Bulletproof Vest Partnership (BVP) solicitation. These funds have been posted to your account in the BVP system. For questions regarding the BVP Program or your award, please do not hesitate to contact the BVP Help Desk at vests@usdoj.gov or 1-877-758-3787. A complete list of FY 2011 BVP awards is available at: http://www.ojp.usdoj.gov/bvpbasi/ The FY 2011 award funds may be used for National Institute ofJustice (NIJ) compliant armored vests which were ordered on or after April 1, 2011. The deadline to request payments from the FY 2011 award funds is August 31, 2013, or until all available 2011 awards funds have been requested. Please see the following websites fora list of NIJ compliant vests: Ballistic Vests: http://nij.gov/nii/topics/technology/body-armor/compliant-ballistic-armor.htm Stab Resistant Vests: http://nii.gov/nij/topics/technology/body-armor/compliant-stab-armor.htm As a reminder, all jurisdictions that applied for FY 2011 BVP funding certified during the application process that a mandatory wear policy was in place for their jurisdiction. BJA will be conducting reviews of the mandatory wear policies as funds are requested from the BVP system. For more information on the BVP mandatory wear policy, please see the FAQs here: http://www.oip.usdoj.gov/bvpbasi/docs/FAQsBVPMandatoryWea rPolicy.pdf Thank You. BVP Program Support Team 10/14/2011 JUA.I.GJ3IU1 JUU1111JJ1V11 V1 A1.111111.0.11V111V1 1 U11u1116 1V1 L V 1 r ppi vat 1 as\i 1 Vl 1 Section Application > Submit Application > Pending BJA Approval You have successfully submitted your application for funding for BVP approval. The approval process may take several weeks from the application closing date. A confirmation email has been sent to LeiboldJ@waterloopolice.com. An email approval advisory will also be sent to LeiboldJ@waterloopolice.com when the program approvals are completed. Additionally, you may check the status of your application by selecting option , 'Application History', in the Jurisdiction's Handbook. Thank you for your continued patience. For your reference, the summary data for your Application for Funding is listed below. Successful Submission Jurisdiction: WATERLOO CITY Application Id: 11055539 Status/Submission Date: Sent for BVP Approval : 05/18/11 OMB #1121-0235 (Expires: 10/31/2006) Application for Funding Quantity Extended Cost Tax, S&H Total Cost 57 $33,573.00 $0.00 $33,573.00 Maximum Allowable Funding from BVP: $16,786.50 * Important: You can click on the 'Print Screen' button below to keep a copy for your records. Print Screen https://grants.ojp.usdoj.gov/bvp/vests/roles/apps/submit_app_to_bvp.jsp 5/18/2011 4% - Section Status > Current Status > Application Summary Jurisdiction's Vest Replacement Cycle: Application Profile 5 Years OMB #1121-0235 (Expires: 10/31/2006) Unspent BVP Funds Obligated for Vest Purchases: $0.00 Emergency Replacement Needs: 0 Date Submitted to BVP: Application Status: Application Details 05/18/11 Approved by BVP Application Applicant Summary Quantity for FY2011 Total Cost Regular Fund Date Submitted Status WATERLOO CITY 57 $33,573.00 05/18/11 Approved by BVP View Details ATM 57 $33,573.00 Funds Type Award Summary for FY2.011 Regular Fund Eligible Amount Award Date Approved Status Regular Fund rarldr811117 $33,573.00 $33,573.00 $16,786.50 $16,786.50 09/21/11 Approved By BVP swaukaoaiii.*06! Tuesday, Nov 01, 2011 11:41 PM PROJECT BUDGET PAGE - ALL PROJECTS GE ONE Project Name City Contract No. Project Manager Project Budget Total 1. How will this project be funded? Charlotte Swan•er Estate $ 24,332.89 A. Federal Grant Yes — No Grant Name B. State Grant Yes No Grant Name C. City Match D. Other Entities Yes © No Name v Source of Funding Charlotte Swanger Estate CFDA # Project No. Subproject No. To be assigned by the Finance Dept. 33GFT SWAN Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover -any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Swanger on The Waterloo 27,Public010 Libra The Waterl o Public Libra a on some of Board of Trustees votte Swan er's IRAs. oted on February 14, 2011I oeca h out the f� ds to or about June 27, be used to purchase materials for the library collection. 0.00% 0.00% 0.00% 100.00% Page 2 must be attached and signed. Done None 0 ❑ Yes No ❑ 0 El El ❑ ❑ ❑ 0 ❑ 0 ❑ 0 El El K:\shared goodies \forms\project-worksheets-swanger.xls\Page 1 All Projects (Mar 2010) ' PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Charlotte Swanger Estate Department No. project will be budgeted under 33 Activity No. project will be budgeted under 3160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committee Approval Date tb\.319t)(a1- To be assigned by the Finance Dept. Project No. 33GFT SWAN Subproject No. (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total 24,332.89 / 24,332.89 TOTALS $ 24,332.89 $ $ - $ - $ 24,332.89 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1-582-Ar€444-efiltt'-j 5q7 NI) S 24,332.89 24,332.89 TOTALS $ 24,332.89 $ - $ $ - $ 24,332.89 fi, VYY L. t- fr r l ! (Signature Dept. Head) Date Le- !', '>(,h-2-ZL (Signature Finance Dept. Review) �".../ - 'ir7 Date K:\shared goodies Worms \project-worksheets-swanger.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Francis Grout School Demo Chris Western $ 380,000.00 1. How will this project be funded? A. Federal Grant Yes 1 1 No x CFDA # Grant Name B. State Grant Yes x No % Paid by federal grant Grant Agreement Number % Paid by state grant 11.50% Grant Name IDED - $43,525 Grant Agreement Number 11-BRN-05 C. City Match Source of Funding GO nuisance abatement % Paid by City 88.50% D. Other Entities Yes L� No x % Paid by other entity Name 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Cleanup and demolition of all buildings at the Francis Grout School including asbestos removal and testing. Done None El CI Yes No 0 El ❑ ❑ ❑ ❑ ❑ ❑ 0 ❑ ❑x ❑ Q Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Francis Grout.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committer Approval Date I91' ( I9-- Project Name (from page one) Francis Grout School Demo Department No. project will be budgeted under 08 Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: Fund: 290 43, 525.00 TOTALS $ 43,525.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc (Signature Dept. Hea 6100 (Each column Fund: nui: 336,475.00 I-f k Z Z zi (,t e r t' L9&Gi $ 336,475.00 $ $ 43,525.00 336,475.00 T T s $ 43,525.00 01,12 Date $ 336,475.00 $ $ �y[ air . E�C �' � � '' � � � Le.-1 (Signature Finance Dept. Review) Total 43, 525.00 336,475.00 $ 380,000.00 $ 380, 000.00 $ 380,000.00 Date 0,4,a iTl��Z1... /14.,r J(-ft Lr ,ef K:\shared goodies\forms\Project Budget Francis Grout.xls\Page 2 (Constr Proj) (Mar 2010) IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT BROWNFIELD PROJECT FINANCIAL ASSISTANCE AGREEMENT BETWEEN: IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT 200 East Grand Avenue Des Moines, Iowa 50309 (hereinafter "IDED or Department") AND: City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 (hereinafter "Community or Business") AWARD NUMBER: 11-BRN-05 TOTAL AWARD AMOUNT $43,525 in the form: $43,525 FORGIVABLE LOAN In consideration of the promises and mutual covenants and agreements contained herein, the Parties agree as follows: 1. DEFINITIONS. As used in this Agreement, the following terms shall apply: 1.1 Award Date. "Award Date" Means February 17, 2011. 1.2 Project Completion Date. "Project Completion Date" Means June 30, 2013. To the extent that the actual Project Completion Date may change, determination of Project Completion Date shall be determined by and solely approved by the Department. 1.3 Expiration Date. "Expiration Date" Means June 30, 2018. To the extent that the actual Project Completion Date may change, determination of Expiration Date shall be determined and solely approved by the Department. 1.4 Redevelopment Area. "Redevelopment Area" means the broader geographic area affected by the Project activity(ies) as defined in Attachment A of this Agreement and the application. 1.5 Brownfield Project Area. `Brownfield Project Area" means the site(s) upon which acquisition, remediation or redevelopment occurs as defined in Attachment A. 1.6 Project. "Project" means the acquisition, remediation or redevelopment activities of a qualified Brownfield site to be accomplished within the Brownfield Project Area as defined in Attachment A. 1.7 Forgivable Loan. "Forgivable Loan" means an award made by the Department to the Community for which repayment is eliminated in part or entirely based on Terms in article five (5) herin. 1.8 Loan. "Loan" means funds advanced by the Department to the Community of which full payment is expected as provided for within this Agreement. 2. PRIOR EXPENSES. No expenditures for Project activities made prior to the Award Date may be reimbursed from the State Brownfield Redevelopment Fund but may be included as part of the Community's required seventy-five percent match. Contract Number 11-BRN-05 Page 1 of 9 3. FUNDING. Community will receive funding in accordance with the terms as indicated below: State funds $43,525 in the form of a $43,525 forgivable loan with the Community providing a match of $336,475 for total Project costs of $380.000. TOTAL PAYMENT OF STATE FUNDS UNDER THIS AGREEMENT IS NOT TO EXCEED $43,525. 4. PROMISSORY NOTE. The obligation to repay the Loan or Forgivable loan portion of this Agreement, if any, shall be evidenced by a Promissory Note(s) (Attachment B) executed by the Community, but the liability of the Community shall at no time exceed the balance actually disbursed. ANY repayment of financial assistance shall be the greater of the amounts determined in Sections Five (5) and/or Six (6) herein. 5. TERM FOR FORGIVABLE LOAN. The Department shall determine, in its responsible sole discretion, if the Community has satisfied the terms of this Brownfield Funding Agreement. 5.1 To the extent that the Community does not sell property for profit per Section 6 herein, if IDED determines that the Business has satisfied the conditions as outlined in Attachment A, Performance Targets, and Attachment C, Reporting Requirements, barring any other default of this Brownfield Funding Agreement, the Forgivable Loan shall be permanently waived and forgiven. 5.2 To the extent that the Community does not sell property for profit per Section 6 herein, if IDED determines that the Community has NOT satisfied the conditions as outlined in Attachment A, Performance Targets, and Attachment C, Reporting Requirements, the amount of the Forgivable Loan to be repaid to the Department shall be based on the percentage increase in assessed property valuation for the Redevelopment Area. The amount of the Forgivable Loan portion to be repaid to the Department shall be determined upon the followin schedule: Percentage Increase in Assessed Property Valuation for the Redevelopment Area Percentage of Forgivable Loan to be Forgiven Percentage of Loan to be Repaid < 15% 100% 0% 16% - 20% 87.5% 12.5% 21% -25% 75% 25% 26% - 30% 62.5% 37.5% 31% - 35% 50% 50% 36% - 40% 37.5% 62.5% 41% - 45% 25% 75% 46% - 50% 12.5% 87.5% >50% 0% 100% Note: percentages will be rounded to the nearest whole number using standard rounding rules. 5.3 Total assessed property valuation for the Redevelopment Area shall be established from the City/County Assessor Office appraisals for all real property within the Redevelopment Area at the Award Date and at the Project Completion Date. Percentage increase in assessed valuation shall be the percentage increase in assessed valuation from that established on Award date, to that established at Project Completion Date. To the extent that the actual Project Completion Date may vary, determination of Project Completion Date shall be determined by the Department. 5.4 The term of the repayment, if any is due, shall be at default interest rate of six percent (6%) per year and for five (5) years from the earlier of either the Project Completion Date or Default Date. The Community shall make ten (10) equal semi-annual payments of the amount due, as determined by the Department. Repayment shall commence no later that six months from the earlier of either the Project Completion Date or Default Date. Contract Number 11-BRN-05 Page 2 of 9 6. SALE OF PROPERTY. Pursuant to Iowa Code section 15.292, Community shall obtain title to Brownfield Project Area upon completion of the remediation of the property. Upon the subsequent sale of the property by the Community to a person other than the original owner, the Community shall repay the Department for financial assistance received through this agreement. The repayment shall be in the amount equal to the sales price less the amount paid to the original owner pursuant to the agreement between the Business and the original owner. The repayment amount shall not exceed the amount of the financial assistance received by the Business, and shall occur immediately subsequent to sale. 7. MATCH REQUIREMENTS. The Community shall provide a minimum match of 75 percent of all funds expended for the Project. 8. COST VARIATION. In the event that the total Project cost is less than the amount specified in this Agreement, IDED's participation shall be reduced at the same ratio as IDED funds are to the total Project budget, and any funds disbursed in excess of the ratio specified in Attachment A shall be returned immediately to IDED. Upon request of the Community, IDED may waive this article upon a good faith showing by the Community if Project costs are less than specified in the Agreement for reasons including but not limited to the following: realized Project efficiencies, saving realised when the Project is completed ahead of schedule. 9. REPORTS. The Community shall submit progress reports, as identified in Attachment C, to IDED. The reports will assess progress toward the goals of the Brownfield Project and the activities taking place. Reports shall begin within 12 months after the contract is in force. Measurable initiatives for the specific Brownfield Project site may include completion of acquisition, remediation, and redevelopment of Brownfield property. Additional measures may include increases in taxable property values (commercial, residential, or industrial), number of housing units, jobs, or resulting private investment. The required measurable initiatives and report timelines are described in Attachment A — Project Description. The Community shall forward to the Department upon completion of the Brownfield Project a summary report of cumulative measurement initiatives as described in Attachment A. The Department may perform field visits as deemed necessary. Fiscal reports for the Agreement period shall be submitted to IDED in a format and for time periods specified by IDED. 10. CLAIM\PAYMENT PROCEDURES. Release of funds to reimburse Community for eligible Project expenditures shall be based upon the match requirement of the Community described in this Agreement. Funds will be released to reimburse Community for approved expenses as described in Attachment A — Program Description. The Community may request payment prior to actual expenditure. Any release of funds prior to actual expenditure by the Community will be based upon demonstrable need as submitted by the Community for planned and anticipated expenditures through documentation such as purchase order, contractual obligation or other acceptable form of documentation approved by the Department. Funds released to the Community shall be used for approved expenditures within fifteen days of release by the Department. Claims for payment shall be made using the standard IDED claim form or a detailed invoice that contains the same information as the IDED claim form. If the total grant award amount has not been claimed within sixty (60) days of the Project Completion Date, then the IDED shall be under no further obligation for further disbursement. 11. DEFAULT AND NOTICE OF DEFAULT. The occurrence of any one or more of the following events shall constitute cause for IDED to declare Community/Business in default of its obligations under this Agreement: a) non-performance; b) a failure of Community/Business to make substantial and timely progress toward performance of the Agreement; c) a failure of Community's work product and services to conform with any specifications noted herein; d) a breach of any term of this Agreement. The Depatunent shall issue a written notice of default providing therein a thirty (30) day period in which the Business shall have an opportunity to cure, provided that cure is possible and feasible. Contract Number I 1-BRN-05 Page 3 of 9 12. TERMINATION. This Agreement may be terminated in the following circumstances: a) As a result of Community's default under this Agreement as determined by the Department; b) As a result of the termination or reduction of funding to IDED. 13. REMEDY UPON TERMINATION. In the event of termination of this Agreement or reduction of the Agreement amount, the exclusive, sole and complete remedy of Community shall be payment for allowable costs incurred prior to termination as determined solely by the Department. 14. NONASSIGNMENT. This Agreement may not be assigned without prior IDED written consent. 15. WRITING REQUIRED. No change, modification, or termination of any of the terms, provisions or conditions of this Agreement shall be effective unless made in writing and signed by both parties. 16. COMPLIANCE WITH LAWS AND REGULATIONS; DECLARATION OF COMMUNITY. Community shall comply with all applicable state and federal laws, rules, ordinances, regulations and orders. Community declares that it has complied with all federal, state, and local laws regarding business permits and licenses that may be required to carry out the work to be performed under this Agreement. 17. COMPLIANCE WITH EEO/AA PROVISIONS. Community shall comply with the provisions of federal, state and local laws, rules and executive orders to insure that no employee or applicant for employment is discriminated against because of race, religion, color, age, sex, national origin, or disability. A breach of this provision shall be considered a material breach of this Agreement. 18. INDEMNIFICATION AGAINST LOSS OR DAMAGE. Community shall jointly and severally defend, indemnify and hold IDED, its successors and assigns, harmless from and against any liability, loss, damage or expense, including reasonable counsel fees, which IDED may incur or sustain by reason of (a) the failure of Community to fully perform and comply with the terms and obligations of this Agreement; (b) Community's performance or attempted performance of this Agreement; (c) Community's activities with sub -grantees and third parties. 19. ACCESS TO RECORDS. Community shall permit IDED or its agents to access and examine, audit, excerpt and transcribe any directly pertinent books, documents, reports, papers and records of Community relating to orders, invoices, or payments or any other documentation or materials pertaining to this Agreement. 20. RECORDS RETENTION. All records of Community relating to this Agreement shall be retained for a period of three (3) years following the date of final payment or completion of any Project activities, whichever is later. 21. UNALLOWABLE COSTS. If IDED determines at any time, whether through monitoring, audit, closeout procedures or by other means that the Community has received Brownfield Redevelopment Program funds or requested reimbursement for costs which are unallowable under the terms of this Agreement, the Community will be notified of the questioned costs and given an opportunity to justify questioned costs prior to IDED's final determination of the disallowance of costs. If it is IDED's final determination that costs previously paid by IDED are unallowable under the terms of the Agreement, the expenditures will be disallowed and the Community shall immediately repay to IDED any and all disallowed costs. 22. SURVIVAL OF AGREEMENT. If any portion of this Agreement is held to be invalid or unenforceable, the remainder shall be valid and enforceable. Contract Number 11-BRN-05 Page 4 of 9 23. GOVERNING LAW. This Agreement shall be interpreted in accordance with the law of the State of Iowa, and any action relating to the Agreement shall only be commenced in the Iowa District Court for Polk County or the United States District Court for the Southern District of Iowa. 24. INTEGRATION. This Agreement contains the entire understanding between the Community and IDED and any representations that may have been made before or after the signing of this Agreement, which are not contained herein, are nonbinding, void and of no effect. Neither of the parties has relied on any such prior representation in entering into this Agreement. 25. DOCUMENTS INCORPORATED BY REFERENCE. The following documents are hereby incorporated by reference: a. Attachment A, "Project Description." b. Attachment B, "Promissory Note." c. Attachment C, "Report of Performance Measures." d. Attachment D, "Application for Brownfield Redevelopment Funds." Attachment D will be kept on file at the Iowa Department of Economic Development. It shall, nevertheless, be considered an incorporated item of this Agreement. 26. ORDER OF PRIORITY.. In the event of a conflict between documents of this Agreement, the following order of priority shall govern. a. Articles 1 through 25 herein. b. Attachment A, "Project Description." c. Attachment B, "Promissory Note." d. Attachment D, "Application for Brownfield Redevelopment Funds." e. Attachment C, "Report of Performance Measures." IN WITNESS WHEREOF, tl parties hereto have caused this Agreement to be executed, effective as of the Award Date. FOR COMMUNITY: FOR IDED: Printed name and title eborah V. Durham, Direc Date Date \)Uvi-e_ LEtAi Contract Number 11-BRN-05 Page 5 of 9 ATTACHMENT A PROJECT DESCRIPTION Waterloo, Iowa Contract #: 11-BRN-05 PROJECT DESCRIPTION The Forgivable Loan dollars shall be used to assist with the former Francis Grout Elementary School project, including the cleanup and demolition of all buildings at the site per application, or the "Brownfield Project Area(s)", per Attachment D, application submitted. The "Redevelopment Area" shall be defined as the properties adjacent to the Brownfield Project Area(s). PERFORMANCE TARGETS Asbestos surveys and abatement of any contamination should precede any demolition and removal of debris. Reasonable efforts shall be made to recycle all demolition materials. Asbestos survey and abatement of any contamination shall be completed no later than June 30, 2012. Entire project shall be completed no later than June 30, 2013. AMOUNT BUDGETED The entire project is budgeted at $380.000 and is to be completed using a combination of local funding and funds from the Iowa Department of Economic Development's Brownfield Redevelopment program. Total project cost is budgeted at $380.000 of which $43.525 comes from the Iowa Department of Economic Development's Brownfield Redevelopment program. which equals approximately 11.5% of total. Contract Number 11-BRN-05 Page 6 of 9 ATTACHMENT B PROMISSORY NOTE City of Waterloo IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT BROWNFIELD REDEVELOPMENT PROGRAM PROMISSORY NO1'h Loan Number 11-BRN-05 Amount: $43,525 March 31, 2011 FOR VALUE RECEIVED, the undersigned (hereafter called the "Maker") promises to pay to the order of the State of Iowa, Department of Economic Development (hereafter called the "Payee"), at its office at 200 East Grand Avenue, Des Moines, Iowa 50309, or upon notice to the Maker, at such other place as may be designated from time to time by the holder, the principal sum of forty three thousand five hundred twenty five dollars ($43,525). ANY repayment of financial assistance shall be the greater of the amounts determined in Sections Five (5) and/or Six (6) of Agreement. Upon the subsequent sale of the property by the Community to a person other than the original owner, the Community shall repay the Department for financial assistance received through this agreement. The repayment shall be in the amount equal to the sales price less the amount paid to the original owner pursuant to the agreement between the Business and the original owner. The repayment amount shall not exceed the amount of the financial assistance received by the Business, and shall occur immediately subsequent to sale. The Department shall determine, in its responsible sole discretion, if the Business has satisfied the terms of this Brownfield Funding Agreement. To the extent that the Community does not sell property for profit per Section 6; if IDED determines that the Business has satisfied the conditions as outlined in Attachment A, Performance Targets, and Attachment C, Reporting Requirements, barring any other default of this Brownfield Funding Agreement, the Forgivable Loan shall be permanently waived and forgiven. If IDED determines that the Community has NOT satisfied the conditions as outlined in Attachment A, Performance Targets, and Attachment C, Reporting Requirements, the amount of the Forgivable Loan to be repaid to the Department shall be based on the percentage increase in assessed property valuation for the Redevelopment Area. The amount of the Forgivable Loan portion to be repaid to the Department shall be determined upon the following schedule: Percentage Increase in Taxable Property Valuation for the Redevelopment Area Percentage of Forgivable Loan to be Forgiven Percentage of Loan to be Repaid < 15% 100% 0% 16% - 20% 87.5% 12.5% 21% -25% 75% 25% 26% - 30% 62.5% 37.5% 31% - 35% 50% 50% 36% - 40% 37.5% 62.5% 41% -45% 25% 75% 46% - 50% 12.5% 87.5% >50% 0% 100% Note: percentages will be rounded to the nearest whole number using standard rounding rules. Total assessed property valuation for the Redevelopment Area shall be established from the City/County Assessor Contract Number II-BRN-05 Page 7 of 9 Office appraisals for all real property within the Redevelopment Area at the Award Date and at the Project Completion Date. Percentage increase in assessed valuation shall be the percentage increase in assessed valuation from that established on Award date, to that established at Project Completion Date. To the extent that the actual Project Completion Date may vary, determination of Project Completion Date shall be determined by the Department. The term of the repayment, if any is due, shall be at default interest rate of six percent (6%) per year and for five (5) years from the Project Completion Date. The Community shall make ten (10) equal semi-annual payments of the amount due, as determined by the Department. Repayment shall commence no later that six months from project completion date. 1. Payments. All payments under the Note shall be applied in this order: (1) to interest, and (2) to principal. 2. Loan Agreement; Acceleration Upon Default. This Note is issued by Maker to evidence an obligation to repay a loan according to the terms of Loan Agreement 11-BRN-05 between the Payee and Maker and, at the election of the holder without notice to the Maker, shall become immediately due and payable in the event any payment is not made when due or upon the occurrence of any event of default under the terms of the Loan Agreement. 3. Reduced Amount. In the event the Maker fails to requisition and spend the full face amount of the Note as set out above, then the amount of each installment payment shall be reduced accordingly in equal amounts. 4. Security. Payment of this Note is secured by: Unsecured. 5. Waiver. No delay or omission on the part of the holder in exercising any right under this Note shall operate as a waiver of that right or of any other right under this Note. A waiver on any one occasion shall not be construed as a bar to or waiver of any right and/or remedy on any future occasion. 6. Waiver of Protest. Each maker, surety, endorser and guarantor of this Note, expressly waives presentment, protest, demand, notice of dishonor or default, and notice of any kind with respect to this Note. 7. Costs of Collection. The Maker will pay on demand all costs of collection, maintenance of collateral, legal expenses, and attorneys' fees incurred or paid by the holder in collecting and/or enforcing this Note on default. S. Meaning of Terms. As used in this Note, "holder" shall mean the Payee or other endorsee of this Note, who is in possession of it, or the bearer hereof, if this Note is at the time payable to the bearer. The word "Maker" shall mean each of the undersigned. If this Note is signed by more than one person, it shall be the joint and several liabilities of such persons. The term "Project Completion Date" will be a date determined by the Department. 9. Miscellaneous. The captions of paragraphs in this Promissory Note are for the convenience of reference only, shall not define or limit the provisions hereof and shall not have any legal or other significance whatsoever. ADDRESS: City of Waterloo 715 Mulberry Street Waterloo, Iogaa-b0703 BY: PRINTED NAME & TITLE: 5-1-6. cIo rk DATE: 'aU n L ( t ;Oil ATTEST: PRIN 1ED NAME & TITLE: 5o ,Marts, � Clerk - DALE: V Jh2 ( l C Contract Number 11-BRN-05 Page 8 of 9 ATTACHMENT C Contract #: 11-BRN-05 REPORT ON PERFORMANCE MEASURES City of Waterloo The Community shall submit to the Iowa Department of Economic Development by the date indicated a brief report on the completion of the following: Initial Report Prior To Release of Funds A. Report of total assessed property valuation for the Redevelopment Area from the City/County Assessor Office for all real property within the Redevelopment Area at the Award Date. B. Report on current taxable property values for the Brownfield Project Area properties, if different from values at the award date. C. Report on project timeline including current status of project. Final Report Project Completion date A. Report of total assessed property valuation for the Redevelopment Area from the City/County Assessor Office for all real property within the Redevelopment Area. B. Report on current assessed property values including ownership for the Brownfield Project Area properties. C. Narrative on status of Project activities. D. Project fiscal summary of costs incurred on Project Activities. Contract Number 11-BRN-05 Page 9 of 9 WA changing Bret Mills, Director Iowa Department of Economic Development FY 2011 Brownfield Redevelopment Program Application Business Development Division Iowa Department of Economic Development Completed forms with attachments should be sent to: E-mail: matt.rasmussen@iowa.gov Mail: Iowa Department of Economic Development ATTN: Matt Rasmussen 200 East Grand Avenue Des Moines, Iowa 50309 Fax: 515.725.3010 Questions? Need assistance? Contact Matt Rasmussen, Program Manager at 515.725.3126, PART 1: APPLICANT/SPONSORSHIPIOWNERSHIP INFORMATION Applicant: City of Waterloo Street Address: 715 Mulberry City: Waterloo State: lowa Zip Code: 50703 Contact Person: Chris Westem, Planner 11 Telephone Number: 319-291-4366 Fax Number: 319-291-4262 Email Address: chnswestem@waterloo-ia.org Signature: 614Z14 Applicant Sponsor (if required): Street Address: City: State: Zip Code: Contact Person: Telephone Number: Fax Number. Email Address: Signature: Property Owner (if different than applicant): Street Address: City: State: Zip Code: Contact Person: Telephone Number. Fax Number. Email Address: Signature: PART 2: TYPE OF APPLICATION (Please check one) X❑ City or County ❑ Site Owner with Sponsorship of City or County ❑ Non -Site Owner with Title Transfer Agreement ❑ City or County ❑ Other with City or County Sponsorship Note: Affach copy of city/county resolution for application and/or sponsorship. ff the application is from a non -site owner, please attach the title transfer agreement. 2 PART 3: ELIGIBILITY 1 a.) Is the project a brownfield site as defined under Iowa Administrative Code (261) Chapter 65. 2? X❑ Yes ❑ No 1b.) Is the proposed site abandoned? ❑ Yes X❑ No lc.) Is the proposed site underutilized? X❑ Yes ❑ No ld.) Is there evidence of contamination on the proposed site? X❑ Yes ❑ No 2) Is the site proposed to be included on the federal Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) program list? ❑ Yes X❑ No 3a.) Does the site have contaminants that can be addressed under the state's Leaking Underground Storage Tank (LUST) program? ❑ Yes X❑ No 3b.) Does the site have other non -LUST contaminants that may be involved within the scope of the project? X❑ Yes ❑ No 4) Is the financial assistance request no more than 25% of the total project cost? X❑ Yes ❑ No 5) Will the applicant use the proceeds of any assistance received for acquisition, remediation, or redevelopment of brownfield sites? X❑ Yes ❑ No PART 4: TYPE AND AMOUNT OF ASSISTANCE REQUESTED Amount of assistance requested: $$75,000.00 Total project cost: $$380,000.00 Form of Assistance Requested (check appropriate form): ❑ Loan ❑ Forgivable loan ❑ Loan guarantee X❑ Grant ❑ Other. Has the Applicant applied for or received funds from any other federal, state, county or city governmental entities? List sources and provided funding status. No 3 PART 5: BUSINESS PLAN SECTION 5a. Use of Funds Financing by Source (Use sources as identified in part 5b) Activity Site Investigation Cost Source A Source B Source C Source D Source E Source F Site Remediation Monitoring Site Acquisition $25,000 $25,000 Rehabilitation Utilities Other Infrastructure Asbestos removal $150,000 $75,000 $75,000 Demolition $205,000 $205,000 Other Subtotal: $380,000 New Construction Machinery & Equip Other Subtotal: Total: $380,000 $75,000 $305,000 5b. Terms of Proposed Financing (Attach documentation verifying all sources of funds) Source (Include all sources in part 5a) Amount Type Rate Term Source A: Brownfield Redevelopment Fund $75,000 Grant Source B: City of Waterloo $305,000 General Obligation Bonds Source C: Source D: Source E: Source F: Total: $380,000 4 If assistance is awarded, does sufficient funding exist to complete remediation of the site? XEI Yes ❑No If no, describe how the project will be completed to effectively redevelop the site. PART 6: PROJECT DESCRIPTION Provide Address and Legal Description of the property: 330 Madison Street, Waterloo Iowa LOTS 1 THRU 4 AND LOTS 15 THRU 18 BLK 6, HILLSIDE ADDITION, CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA Provide site description* (size, location, current and past activity on site, etc.) The Black Hawk County Assessor's Office indicates the site contains the former two story 17,317 square foot school building, and is located on 1.14 acres of property. The former school was constructed in 1900. The site is located on the west side of Idaho Street between Madison Street to the North and Monroe Street to the South. Residences surround the site on the West, North, and South, with the new Highland Elementary School across Idaho Street to the East. Nine new houses are being constructed (seven are complete) immediately to the west, on former playground property. (see attachment B) The Waterloo Community Schools sold the former Francis Grout Elementary School in 2000 to a private party in order to remodel it into residential property. The planned remodeling has not progressed and the structure has continued to deteriorate. The Waterloo Schools constructed a new elementary school across the street in 2008. In order to provide sites for infill single family housing in the neighborhood the City of Waterloo purchased the site for $25,000. Closing on the site will occur before December 31, 2010. *Please attach map and pictures of the site and surrounding area. (see attachment C) List the potential known or suspected contamination present on the project site: ❑ Soil ❑ Groundwater ❑ Surface Water 7Air X❑ Other: Asbestos Does contamination exist throughout the site or in specific areas on the site? Asbestos is contained throughout the former school building. Does Contamination extend beyond the property boundaries? No 5 To what degree have the site contaminates and remediation activities been identified by the applicant? (Check all that apply and provide a brief description) Have any of the following been conducted: ❑ Phase I Environmental Assessment (attach copy) ❑ Phase II Environmental Assessment (attach copy) ❑ Phase III Environmental Assessment (attach copy) ❑ LUST Investigation Assessment Tier 1land or II (attach copy) ❑ Risk Based Corrective Action Plan (attach copy) X❑ Other: Asbestos, a survey to detail the locations is underway. Project Implementation: Fully describe the proiect including acquisition, environmental remediation activities, brownfield redevelopment and a project implementation schedule. (exhibits may be included but not substituted for this narrative which is limited to two pages) The Waterloo Community Schools sold the former Francis Grout Elementary School in 2000 to a private party in order to remodel it into residential property. The planned remodeling has not progressed and the structure has continued to deteriorate. The Waterloo Schools constructed a new elementary school across the street in 2008. In order to provide sites for inflll single family housing in the neighborhood, the City of Waterloo purchased the site for $25,000. Closing on the site will occur before December 31, 2010. The City will contribute the land for $1.00 as an incentive to a developer to construct the houses. It is expected that six new houses, valued at $150,000 each, will be constructed on the site for total redevelopment project cost of $900,000 and an approximate taxable value of $450,000. Project Implementation Schedule: Identify significant project milestone dates. (Start date, midpoint progress check, and project completion date) Site purchased by City December2010 Finalize contract with IDED for Brownfield redevelopment Program Funding June 2011 Complete Demolition Specifications August 2011 Let Bids for Demolition September 2011 Complete Demolition February 2011 Secure Developer Interest in Site December 2011 PART 7: ESTIMATED COMMUNITY IMPROVEMENT IMPACTS Current assessed value of the brownfield site: $41,950; Taxable $20,358. Project assessed value of the brownfield site after project completion: $900,000 assessed; $450,000 taxable As applicable, describe the private investment on the site as a result of the remediation: Six houses at $150,000 each for a total of $900,000 As Applicable, List the type of full time job positions, wages and benefits to be paid as a private investment after the brownfield site is redeveloped: It does not appear that permanent jobs will be created at this site as it is expected that six houses will be constructed on the site. However, temporary jobs will be created due to the construction of the houses. 6 As Applicable, describe any anticipated ancillary (offsite) private and/or public investment that will occur as a result of remediation of the site: The former Francis Grout School is deteriorated and has a blighted impact on the surrounding residential neighborhood. Once it is removed the value of adjacent properties can be expected to increase as the marketability for the surrounding houses increases with the removal of the blighted school. Describe the potential for the project to promote viable community reuse and/or economic development in the area of the site: (use a five year timeframe) This site will support the construction of at least six new single family houses. The site is directly across the street from the new Highland Elementary School. It is projected that all six houses will be completed in the five year time frame. Is the project located in an economic development enterprise zone? X❑ Yes ❑ No 7 APPENDIX A CITY RESOLUTION 8 RESOLUTION NO. 2010-1127 RESOLUTION AUTHORIZING AND APPROVING SUBMISSION OF AN APPLICATION TO THE STATE OF IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT FOR THE FY 2011 BROWNFIELD REDEVELOPMENT PROGRAM IN THE AMOUNT OF $75,000.00 WHEREAS, the City of Waterloo is interested in the economic redevelopment of the former Francis Grout School, and WHEREAS, the State of Iowa has provided initiatives for the acquisition and sustainable reuse of Brownfields, and WHEREAS, the Francis Grout School site is a brownfield as defined by Iowa Administrative Code Section 261.65.2, and WHEREAS, the City of Waterloo is an entity eligible to receive and has the ability to manage said funds, and has the authority to carry out the work included in the application, and WHEREAS, the City intends to use the award for the removal of environmental hazards located on the property, and WHEREAS, the City of Waterloo, therefore, desires to apply for the FY 2011 Iowa Brownfield Redevelopment Program award and commits $305,000.00 as match for a total project cost of $380,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the State of Iowa Application for a Brownfield Redevelopment Program in the amount of $75,000.00 as referred in the preamble hereof, be and the same is hereby approved as to form and content. BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to sign all documents and forms for said application and that city staff is hereby authorized and directed to submit such application to the State of Iowa for and on behalf of the City of Waterloo. PASSED AND ADOPTED this 20th day of December, 2010. nest G. Clark, Mayor ATTEST: Suzchares, CMC City Clerk APPENDIX B SITE INFORMATION 9 REAL ESTATE PURCHASE AGREEMENT (NONRESIDENTIAL) TO: Ricky Julson ("Seller") FROM: City of Waterloo, Iowa ("Buyer") Buyer hereby offers to buy, and the Seller by its acceptance agrees to sell, the real property situated in Waterloo, Black Hawk County, Iowa, locally known as 330 Madison Street, legally described as per the abstract of title, consisting of assessor parcel no. 8912-30-129-012; together with any easements and appurtenant servient estates, but subject to any reasonable easements of record for public utilities or roads, any zoning restrictions customary restrictive covenants and mineral reservations of record, if any, herein referred to as the "Property," upon the following terms and conditions: 1. EARNEST MONEY AND PURCHASE PRICE. The Purchase Price shall be S25,000.00, of which $100.00 is on deposit with the law firm of Clark, Butler, Walsh & Hamann, to be held in trust. The entire Purchase Price shall be due and payable in full at closing. If this Agreement is not accepted by Seller or if it is rescinded by Buyer for failure of title or any other reason provided for in this Agreement, then the earnest money held in trust shall be returned to Buyer. 2. POSSESSION AND CLOSING. Possession of the Property shall be delivered to Buyer at closing. Closing shall occur at City Hall, 715 Mulberry Street, Waterloo, within thirty (30) days after approval of this Agreement by the Waterloo City Council. 3. REAL ESTATE TAXES. Seller shall pay taxes prorated to the closing date and any unpaid real estate taxes payable in prior years. Buyer shall pay all subsequent real estate taxes. Unless otherwise provided in this Agreement, at closing Seller shall pay Buyer, or Buyer shall be given a credit for, taxes from the first day of July prior to possession to the date of possession based upon the last known actual net real estate taxes payable aecording to public records. However, if such taxes are based upon a partial assessment of the present property improvements or a changed tax classification as of the date of possession, such proration shall be based on the current levy rate, assessed value, legislative tax rollbacks and real estate tax exemptions that will actually be applicable as shown by the assessor's records on the closing date. 4. SPECIAL ASSESSMENTS. Seller shall pay at time of closing all installments of special assessments which are a lien on the Property as of closing or which can be verified to be owing as of the closing date but are not yet certified as a lien. Buyer shall pay all other special assessments or installments. 5 RISK OF LOSS AND INSURANCE. Seller agrees to maintain existing insurance to the date of closing and shall bear the risk of loss or damage to the Property to the date of closing. In the event of substantial damage or destruction prior to closing, the Buyer shall have the option to complete the closing and receive insurance proceeds regardless of the extent of damages or to declare this Agreement null and void. 6. FIXTURES; SALVAGE RIGHTS. Included with the Property shall be all fixtures that integrally belong to, are specifically adapted to or are a part of the real estate, whether attached or detached. The following items are not included and shall be removed from the premises before closing: 7. CONDITION OF PROPERTY. The Property as of the date of this Agreement, including buildings, grounds, and all improvements, will be preserved by the Seller in its present condition until closing, ordinary wear and tear excepted. Scaler sells the Property "AS IS" and makes no warranties, expressed or implied, as to the condition of the Property. Within 21 days after the acceptance of this Agreement, Buyer may, at its sole expense, have the property inspected by a person or persons of its choice to determine if there are any environmental or other deficiencies. Seller shall cooperate in providing reasonable access to Buyer's inspectors. Within this same period, the Buyer may notify the Seller in writing of any deficiency, The Seller shall immediately notify the Buyer in writing of what steps, if any, the Seller will take to correct any deficiencies before closing, The Buyer shall then immediately in writing notify the Seller that (1) such steps are acceptable, in which case this Agreement, as so modified, shall be binding upon all parties; or (2) that such steps are not acceptable, in which case this Agreement shall be null and void, and any earnest money shall be returned to Buyer. 8. ABSTRACT AND TITLE. Seller, at its expense, shall obtain from the Black Hawk County Abstract Company an abstract of title to the Property continued through a date that is within thirty (30) days of the closing, and shall deliver it to Buyer's attorney for examination. It shall show marketable title in Seller in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. The Seller shall make every reasonable effort to promptly perfect the title. Lf closing is delayed due to Seller's inability to provide marketable title, this Agreement shall continue in force and effect until either party rescinds the Agreement after giving ten days' written notice to the other party. The abstract shall become the property of Buyer when the Purchase Price is paid in full. Seller shall pay the costs of any additional abstracting and title work due to any act or omission of Seller, including transfers by or the death of Seller or its assignees. 9. SURVEY. Buyer may, at Buyer's expense, have the Property surveyed and certified by a registered land surveyor prior to closing if a survey is required by law. If the survey shows an encroachment on the Property or if any improvements located on the Property encroach on lands of others, the encroachments shall be treated as a title defect. 10. ENVIRONMENTAL MATTERS, A. Seller warrants to the best of its knowledge and belief that there are no abandoned wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks located on the Property, the Property does not contain levels of radon gas, asbestos, or urea -formaldehyde foam insulation which require remediation under current governmental standards, and Seller has done nothing to contaminate the Property with hazardous wastes or substances. Seller warrants that the property is not subject to any local, state, or federal judicial or administrative action, investigation or order, as the case may be, regarding wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks. 2 B. Buyer may, at Buyer's expense, have the Property inspected further for the existence of any hazardous materials, substances, or wastes. Seller shall cooperate in providing reasonable access to Buyer's inspectors and engineers. If hazardous materials, substances, or wastes are discovered on the Property, Buyer's obligation hereunder shall be contingent upon the removal of such materials, substances, conditions or wastes or other resolution of the matter reasonably satisfactory to Buyer. However, in the event Seller is required to expend any sum in excess of S1,000 to remove any hazardous materials, substances, conditions or wastes, Seller shall have the option to cancel this transaction and refund to Buyer all earnest money paid and declare this Agreement null and void. The expense of any action necessary to remove or otherwise make safe any hazardous material, substances, conditions or waste shall be paid by Seller, subject to Seller's right to cancel this transaction as provided above. 11. DEED. Upon payment of the Purchase Price, Seller shall convey the Property to Buyer by warranty deed, free and clear of all liens, restrictions, and encumbrances except as provided in this Agreement. General warranties oldie title shall extend to the time of delivery of the deed excepting liens and encumbrances suffered or permitted by Buyer. 12. JOINT TENANCY IN PROCEEDS AND IN REAL ESTATE. If Seiler, immediately' preceding acceptance of the offer, holds title to the Property in joint tenancy with full rights of survivorship, and the joint tenancy is not later destroyed by operation of law or by acts of the Seller, then the proceeds of this sale, and any continuing or recaptured rights of Seller in the Property, shall belong to Seller as joint tenants with full rights of survivorship and not as tenants in common; and Buyer in the event of death of any Seller, agree to pay any balance of the price due Seller under this contract to the surviving Seller and to accept a deed from the surviving Seller consistent with Paragraph 15. 13. JOINDER BY SELLER'S SPOUSE. Seller's spouse, if not a title holder immediately preceding acceptance, executes this Agreement only for the purpose of relinquishing all rights of dower, homestead, and distributive share or in compliance with Section 561.13 of the Code of Iowa and agrees to execute the deed or real estate contract for this purpose. 14. STATEMENT AS TO LIENS. If Buyer intends to assume or take subject to a lien on the Property, Seller shall furnish Buyer with a written statement prior to closing from the holder of such lien, showing the correct balance due. 15. USE OF PURCHASE PRICE. At time of settlement, funds of the Purchase Price may be used to pay taxes and other liens and to acquire outstanding interests, if any, of others. 16. 1031 EXCHANGE. N/A. 17. APPROVAL OF COURT. N/A, 18. REMEDIES OF THE PARTIES. A. If Buyer fail to timely perform this Agreement, Seller may forfeit it as provided in the Iowa Code (Chapter 656), and all payments made shall be forfeited; or, at Seller's option, upon thirty days' written notice of intention to accelerate the payment of the entire balance 3 because of Buyer's default (during which thirty days the default is not corrected), Seller may declare the entire balance immediately due and payable. Thereafter this Agreement may be foreclosed in equity and the Court may appoint a receiver. B. If Seller fails to timely perform this Agreement, Buyer has the right to have all payments made returned to it, or Buyer may require specific performance by Seller. C. Buyer and Seller are also entitled to utilize any and all other remedies or actions at law or in equity available to them, and the prevailing parties shall also be entitled to obtain judgment for costs and attorney fees. 19. NOTICE. Any notice under this Agreement shall be in writing and be deemed served when it is delivered by personal delivery or mailed by certified mail, addressed to the parties at the addresses given below. Seller: Ricky 7ulson 330 Madison Street Waterloo, IA 50703 Buyer: City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attn: Noel Anderson 20. GENERAL PROVISIONS. In the performance of each part of this Agreement, time shall be of the essence. Failure to promptly assert rights herein shall not, however, be a waiver of such rights or a waiver of any existing or subsequent default. This Agreement shall apply to and bind the successors in interest of the parties. This Agreement shall survive the closing. This Agreement contains the entire agreement of the parties and shall not be amended except by a written instrument duly signed by Seller and Buyer. Paragraph headings are for convenience of reference and shall not limit or affect the meaning of this Agreement. Words and phrases herein shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender according to the context. 21. NO REAL PSTATE AGENT OR BROKER. Neither party has used the service of a real estate agent or broker in connection with this transaction. 22. ADDITIONAL PROVISIONS. A. The parties acknowledge that Buyer is acquiring the Property for economic development purposes. Buyer's rights and duties under this Agreement are assignable to any person or entity that will further the economic development objectives contemplated by Buyer. B. Special contingencies to effectiveness of Agreement. Notwithstanding any signatures below by representatives of Buyer, this Agreement is expressly subject to approval by the city council of Buyer. 4 23. ENTIRE AGREEMENT. This Agreement represents the entire agreement between the parties, superseding all prior or contemporaneous understandings, negotiations, discussions, or agreements between the parties with respect to the subject matter hereof. 24. ACCEPTANCE. When accepted, this Agreement shall become a binding contract. If not accepted by Seller on or before , this Agreement shall be null and void. Dated 3/9Jtj BUYER City of Waterloo, Iowa By: Attcst�i City Clerk 5 Accepted by Seller SELLER Black Hawk County Detailed Parcel Report Page 1 of 2 MENT AND TAX INFORMATION oI_.n .. u lnfl l ,,...-fl' ...._..- -- -- - Parcel ID Deed Holder Tax Mail to Address 8912-30-129-012 JULSON,RICKY JULSON,RICKY 330 MADISON ST WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 7 EWTLO-04 -Property Address Current Recorded Transfer 330 MADISON ST WATERLOO, IA 50703-0000 Date Drawn Date Filed Recorded Document Type 1J 2/7/2000 2/16/2000 CLD 672321 BUILDING PERMIT Yf�i-Vv Date Amount-NUTC 1 Type Date Number Amount Reason 2/7/2000 15,500 VACANT BUILDINGS / Deed 12/11/2002 WA HA 1606 8,000 Plumb/Elec 9/29/1997 15,000 SALE OF PORTION OF PROPERTY (SPLIT) / Contract 12/11/2002 WA HA 1605 7,000 Plumb/Elec 10/26/1999 WA 2774 16,500 Int-Remodel Year Class 2010 R 100% Value Land Dwelling Building jMlE Total Acres 25,170 16,780 0 0 41,950 0 Taxable Value Land Dwelling Building MIE Total 12,215 8,143 0 0 20,358 Year Class 2009 R 100% Value Land Dwelling Building VUE Total Acres 25,170 16,780 0 I0 41,950 0 Taxable Value Land Dwelling Building M/E Total 11,807 7,871 0 0 19,678 Year Class 2008 R 100% Value Land Dwelling Building M/E Total Acres 0 25,170 16.780 0 0 41,950 Taxable Value Land Dwelling Building MIE Total 11,475 7,650 0 0 19,125 ABLE 2010/2011 1 ff ,,.r WISM,., , ,..,. .-•-• - -- -- - - Tax District District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 41,950 19,678 0 42.76081 $841.45 $842.00 Nocorp 0 0 0 0 $0.00 Homestead Disabled Veteran Credit Property Tax Relief Credit Ag Credit Family Farm Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL http://www2.co.black-hawk.ia.us/website/bhrnap/bhRepDet.asp?apn=89123 0129012 12/14/2010 Black Hawk County Detailed Parcel Report (HILLSIDE ADDITION WATERLOO LOTS 1 THRU 4 AND LOTS 15 THRU 18 BLK 6 Page 2 of 2 Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 194 194 128 128 0 49664 1.14 Front Foot 194 194 128 128 0 Totals: 49664 1.14 Type Style Single -Family / Owner Occupied 2 Story Brick Year Built rea ]Heat t850 ttic 1900 Dyes No INC None Total Rooms Above total Rooms Below Above Bedrooms Below 0 �edrooms 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring C Blk Hdwd Exterior Walls Anterior Finish Brk Plas Roof Asph / Gable Non -Base Heating Floor/Wall Pipeless Handfired Space Heaters 0 Addtions Year Built Style Area Basement (SF) No Basement (SF) eat Attic 1900 1 Story Frame 3617 0 SAC 0 lYYes No 0 Plumbing 1 Full Bath 1 Sink http:// www2.co. black -hawk. ia.us/websi to/bhmap/bhRepDet.asp?apn=89 1230129012 12/14/2010 Black I lawk County Building Sketches Page 1 of 1 There is 1 building sketch of parcel 891230129012. 27 14 27 8 BLDG1 16850] 15 15 15 13 72 14 26 20 RDON1 49 13617] http:Uwww2.co.black-hawk.is.us/websitelbhmap/bhParlmages.asp?apn=891230129012&... 12/14/2010 APPENDIX C MAP and SITE PHOTOS 10 Former Francis Grout Elementary— December 14, 2010 New Houses on Monroe Street with Francis Grout in Background 11 New Houses on Madison Street with Francis Grout in Background Highland Elementary 12