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01/30/2012
1. 2. 3. 4. FINANCE COMMITTEE January 30, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 23, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Dan Trelka, Director of Safety Services; Captain Mohlis; Lieutenant Krough; Lieutenant McNamee; Lieutenant Cirksena; Lieutenant Payne Finding The Leader in You Cedar Rapids, Iowa March 1- 2, 2012 $2,154.00 Investigator Hesse ICAC TLP P2P Ankeny, Iowa February 21-23, 2012 $430.00 Lieutenant Campbell; Sergeant Ludwig; Officer Stratton; Officer Del Valle Female Enforcers Seminar St. Paul, Minnesota March 11-12, 2012 $1,117.00 Luke Even, Forestry Foreman Midwestern Chapter of the International Society of Arboriculture's 66th Annual Conference Overland Park, Kansas February 1-3, 2012 $750.00 5. Approval of garbage refund in the amount of $202.26 for Grace Evangelical Lutheran Church located at 1024 W. 8th Street —Submitted by Suzy Schares, City Clerk. 6. Approval of garbage refund in the amount of $243.00 for Lorna Custard located at 1440 Glenny Avenue —Submitted by Suzy Schares, City Clerk. 7. Approval of garbage refund in the amount of $66.00 for Brock Kiple located at 437 Edwards Street —Submitted by Suzy Schares, City Clerk. 8. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Building/Maintenance $4,120.00 Additional painting at City Hall Engineering $1,850.00 Renewal of Mobile Connect and Mobile License Maintenance for the PavePlus View and the Map Director ARC GIS software Engineering $4,792.00 Iowa Stormwater Education & Outreach Program (ISWEP) annual membership dues Information Services $1,172.90 20 Pack LTO-5 data tapes Leisure Services $2,800.00 Signage for the boating center, 8'X6" two sided sign Leisure Services $4,500.00 Lumber for 4 tee -ball dugouts at Riverfront Sports Park Planning & Zoning $2,700.00 Survey services for Cedar Valley Sportsplex Project Police $3,903.00 Renewal Maintenance Agreement for Mobile Vision Cameras and Server for patrol vehicle fleet Police $1,694.00 Two M/A comm. P7200/7100 tactical head sets with neckband and gel ear cup pads Police $1,197.50 + $20.00 Fifty Taser 25 XP cartridges for Tasers Street $7,381.50 Tire Replacement for Motor Grader BO1 Traffic $1,874.56 Pump Repair kits, filters, wires & diaphrams Traffic $6,975.00 180 LED Green Arrows Traffic $12,589.50 Programmable 12" Red and Green LEDs Traffic $5,685.00 4 Channel Opticom EVP Waste Management Services $24,221.25 + 725.00 Yard Carts and garbage carts BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE January 23, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of January 9, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Sergeant McClelland; Officer Erie; and Investigator Gergen International Law Enforcement Educators Wheeling, Illinois April 16- 20, 2012 $2,267.00 Waterloo Fire Rescue Personnel Fire Command Training Waterloo, Iowa November 27, 2012 $500.00 Dennis Gentz, Assistant City Engineer 48th Annual Concrete Paving Workshop Des Moines, Iowa February 1-3, 2012 $360.00 Greg Ahlhelm, Plans Examiner Plan Review Institute Myrtle Beach, South Carolina April 20- 30, 2012 $1,970.00 Mayor Buck Clark Iowa League of Cities Meetings, including board meeting Des Moines, Iowa January 24-25, 2012 $245.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that environmental work for acquisition of property at 1001 Linden Avenue, Master Brand (Omega Cabinets building) —Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $4,500.00 Purchase sand for use on the runways, taxiways and ramps to improve braking action Building/Maintenance $4,032.00 + Pay for emergency repair of B & G mounted pump for $ $200.00 Five Sullivan Brothers Convention Center Cultural & Arts $4,372.00 Pay for Phelps Youth Pavilion construction/remodeling services Cultural & Arts $2,000.00 Pay for La Crosse Graphics to print and mail the Spring & Summer WCA & Phelps Youth Pavilion Programming Engineering $2,470.00 + Pay for repairs to the GPS survey system receiver $50.00 Finance Committee January 23, 2012 Page 2 Human Rights $150.00 Pay for Lionel Foster to train commissioners and interns on the investigation process • Human Rights $255.00 Pay for Jeff Schott to train commissioners on their role to the Waterloo Commission on Human Rights Information Services $14,496.30 Purchase Poweredge T710 server Leisure Services $8,180.00 Pay for tank upgrade at Cedar River/Exchange Park Leisure Services $7,200.00 Pay for production television commercials and airing of commercials for all three municipal golf courses Police $2,837.00 Pay to repair police patrol vehicle damage Street $6,584.78 Pay for reconditioned rear axle assembly, differential, ring gear and bearing replacement Traffic Operations $3,500.00 Pay for directional bore and conduit for street lights on Williams Drive Traffic Operations $24,336.70 Purchase white and yellow fast dry marking paint and reflectorized beads Waste Management Services $2,550.00 + $125.00 Purchase new locker room sink to replace current one Waste Management Services $2,804.00 + $70.00 Purchase repair parts for filter press Mr. Schmitt questioned the directional bore and conduit expense for the Williams Drive and if it is normally the City's expense or the developers expense. Sandie Greco, Traffic Superintendant, reported that the developer is putting in the remaining lights. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Items on file in the City Clerk's office in the amount of $10,500.00—Submitted by Central Garage Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Items on file in the City Clerk's office in the amount of $266,659.00—Submitted by Community Development Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Items on file in the City Clerk's office in the amount of $379,829.00—Submitted by Community Development Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Items on file in the City Clerk's office in the amount of $7,757,047.00—Submitted by Finance Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget in the total amount of $451,098.00 for Geraldine Road — Phase II —Submitted by Engineering Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget to purchase bullet proof vests funded 50 percent with grant funds in the total amount of $33,573.00—Submitted by Police Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget to use funds donated by the Charlotte Swanger Estate for materials in the amount of $24,332.89—Submitted by Library Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the Francis Grout School demolition at a total cost of $380,000.00. $43,525.00 is being funded through a forgivable loan —Submitted by Community Planning & Zoning Department, be approved. Ayes: Three. Motion carried. Finance Committee January 23, 2012 Page 3 Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated January 23, 2012, pp. 1-87, in the amount of $3,120,848.92, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 2/ /v .-75 6/: GCS /%X'-' / Copy - be • • rtment NAME(S) AND POSITION(S): Director Trelka, Capt. Mohlis, Lt. Krogh, Lt. McNamee Lt. Cirksena, & Lt. Payne DATE: January 9, 2012 NAME OF CLASS / MEETING: Finding The Leader in You DESTINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 1,2012 Return Date: March 2, 2012 DATE(S) OF MEETING: March 1-2,2012 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to send members of the Waterloo Police Department Command staff to the Finding the Leader in You course on March 1-2, 2012, in Cedar Rapids, Iowa. These Officers are members of the Waterloo Police Department Command staff and are responsible for the management of resources and personnel for the Police Department. This 2- day course is designed to develop managers into highly effective leaders by teaching such techniques such as how to develop goals & trust to develop a good team. The cost of registration is $329.00 per student and the officers will drive to the school every day so there is no lodging required. The only cost would be lunch each day for the officers. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $180.00 MEALS $1974.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2154.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 359.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. Stacy Hesse DATE: LINE ITEM USED FY 2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Originate- derk/Finance January 19,2012 FINANCE DEPT. STAFF ONLY 010-11-1160- 1346 11PR0 ICAC %Lr0GrU✓ Las/ 3 0 Copy - Department NAME OF CLASS / MEETING: ICAC TLO P2P DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 21,2012 RETURN DATE: February 23,2012 DATE(S) OF MEETING: Feb. 21-23,2012 PURPOSE OF TRAVEL: Sgt. Rogers is requesting to send Inv. Stacy Hesse to an ICAC TLO P2P course in Ankeny, IA., Feb. 21-23, 2012. This training is a follow up class, which Inv. Hesse attended last June. This training will focus on software TLO Peer to Peer and it's application in searching for child pornography. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel. A city vehicle will be required to drive top the training location. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 00.00 1ETHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $250.00 LODGING $105.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 430.00 TAXI PARKING AIRFARE MISC/TOLLS 010-11-1160-1346 BUDGET LINE ITEM: 11PRO ICAC XX xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 430.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST `EPARTMET HEAD MAYOR I DATE DATE TRAVEL. REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 646900= /ll7` 317/(/" 7271,,J j-vtG-2)/3— Copy - Department NAME(S) AND POSITION(S): Lieutenant Lisa Campbell. Sgt. Melissa Ludwig, and Officer's Jody Stratton & Diana Del Valle DATE: January 19,2012 NAME OF CLASS / MEETING: Female Enforcers Seminar DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 11,2012 Return Date: March 12, 2012 DATE(S) OF MEETING: March 12, 2012 PURPOSE OF TRAVEL: Lt.'s Campbell & Carrier are requesting authorization to send Lt. Lisa Campbell, Sgt. Melissa Ludwig, and Officer's Jody Stratton and Diana Del Valle to the Female Enforcer seminar at the St. Paul Police Department on March 12th, 2012, in St. Paul, Minnesota. This 8-hour course presents skill sets designed to enhance the proficiency of female crime fighters mentally, physically, and tactically. It will address the reality of working as a female law enforcement officer. The cost of registration is $130.00 per Officer and would require lodging the night before the class and food. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 250.00 LODGING $372.80 6 7Z -- MEALS $520.00 REGISTRATION $75.00 MILEAGE/FUEL Lf17— TOTAL FOR ALL: $ 121-00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 304.25 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (1/(f 37 lf/v C% /3 41-60 FY ")• BUDGETED jGG G' EXPENDED YTD THIS REQUEST /5 LEFT AFTER THIS REQUEST // 7 c/ DATE Original - Clerk/Finance Co. - De••rtment NAME(S) AND POSITION(S): Luke Even, Forestry Foreman DATE: 1/20/12 NAME OF CLASS / MEETING: Midwestern Chapter of the International Society of Arboriculture's 66th Annual Conference DESTINATION: Overland Park, KS DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 1, 2012 RETURN DATE: February 3, 2012 DATE(S) OF MEETING: February 1-3, 2012 PURPOSE OF TRAVEL/TRAINING: Educational in the field of arboriculture. Collect CEU's for required Certified Arborist status WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $200 LODGING MEALS $320 REGISTRATION $200 MILEAGE/FUEL $30 TOTAL FOR ALL: $ 750 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 750 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF `WMER OO I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO Committee Communication Finance Committee Meeting: January 30, 2012 Prepared: January 23, 2012 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Grace Evangelical Lutheran Church of 1024 West 86h Street is requesting a garbage reimbursement in the amount of $202.26 because the property had a private hauler and therefore did not utilize city garbage pick up services. Lorna Custard for property located at 1440 Glenny Avenue is requesting a garbage reimbursement in the amount of $243.00 because the property has been vacant since May 2010 and therefore did not utilize city garbage pick up services. Brock Kiple for property located at 437 Edwards Street is requesting a garbage reimbursement in the amount of $66.00 because the property qualified for a garbage reduction and overpaid on their bills. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. MI UUG6DFR DISPLAY 12/28/11 14:46:24 Display Account History Account No 06 40 1530 7582 Billing Date Customer GRACE LUTHERAN CHURC Ph 235-6705 Address 1024 W 8TH ST WATERLOO 5=Payments ? Billing Consu Date 11/09/11 5 8/09/11 4 5/10/11 5 2/07/11 5 11/08/10 4 8/06/10 5 UUG6DFR DISPLAY Water Sewer Payment Payment 17.87- 40.13- 19.55- 43.89- 17.87- 40.13- 18.66- 42.01- 16.85- 40.13- 16.85- 40.13- Garbage Payment 36.87-c 33.71-: 33.71- .. Activity STORM Payment 132.41- 144.79- 132.41- 138.60- 138.60- 132.41- Display Account History Account No 06 40 1531 7583 Billing Date Customer GRACE EVAN LUTHERAN CH Ph 235-6705 Address 1024 W 8TH ST A WATERLOO 5=Payments ? Billing Date 11/09/11 8/09/11 5/10/11 2/07/11 11/08/10 8/06/10 Consu 19 22 13 14 14 12 Water Sewer Payment Payment 40.52- 63.92- 46.00- 73.10- 31.01- 48.60- 33.71- 53.09- 30.46- 50.72- 28.02- 46.48- Garbage STORM Payment Payment 36.87- 33.71- 33.71- r Total St Cnd Payment 190.41- 0 RT 245.10- P RT 224.12- P RT* 232.98- P 195.58- P 189.39- P * 12/28/11 14:41:34 Activity Total St Cnd Payment 104.44- P RT 155.97- P RT 113.32- P RT* 120.51- P 81.18- P * 74.50- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer December 29, 2011 Grace Evangelical Lutheran Church 1024 W. 8ih Street Waterloo, IA 50702 RE: Private Hauler Form Dear Account Manager: We still have not received the 2011 Private Hauler Exemption form for the above address in our office. We need a signed original form to complete our records. Please forward the signed original form to our office at your earliest convenience. After the form is received and your account is updated we will be able to process your reimbursement request. If you have any questions, please feel free to contact our office. Sincerely, Seely Selsazed Suzy Schares City Clerk mfa/ss Enclosure WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer eti'y 1( ri a 1 4. ce 0011 1 ; 11C€ akvk 01, 41c my At, 2_or na. CAS/Znli ho (;- S z-/reio C 140,c , , .4 1,1 itvA-e- 1-C- 14-1 14C4C-C Wank% axee L'I.ecipti -01 , ho-ut lAk6") cave, ii/4) cta bra ‘k.e_ /n ,Zo/o /I/fay - Sit( itc,-.5 Af2e*-0 ur_57 A0-74'1-e 01-e- h 2- rea- 1,0 7111-tve Peci-d7 Peas cr'd 7IV h,k etV4-1--4-eS bc-ekii- 4 (-A2z-,47-- -P)'rkS. t S C7f-y C1er4 a.._5k 41, a Y r.c '1% 5:2" 2 -5° ptel.a frt- -Ct c)-( • 1eaSe_ Seite9 eke an-X cite cA _1,49 r at4t_ tea& r-180 f - 4 - 4 11464,/k. yo CA at aaeiout, Account No 07 10 1700 Customer CUSTARD LORNA Address 1440 GLENNY 5=Payments ? Billing Consu Date 11/16/11 .8/16/11 5/16/11 2/14/11 11/15/10 8/13/10 Water Payment 1 17.87- UUG6DIR DISPLAY 1/25/12 10:39:58 Display Account History 5847 Billing Date Ph 233-6796 Activity AVE WATERLOO Sewer Garbage Payment Payment 37.50- 40.50- c 2 17.87- 37.50- 3 18.71- 39.38- 1 17.87- 37.50- 2 16.85- 37.50- 9 16.85- 37.50- 40.50- ' 42.53-' 40.50- 40.50 40.50-' STORM Total St Cnd Payment Payment 8.25- 104.12- P 8.25- 104.12- P 8.66- 109.28- P RT 8.25- 104.12- P 8.25- 103.10- P 8.25- 103.10- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS - ova o U €R --�-eve- .cam Account -No 04 10 1370 Customer KIPLE BROCK Address 437 5=Payments ? Billing Consu Date _ 1/30/12 17 SERV- _ 10/28/11 10 SERV 7/28/11 0 SERV 4/28/11 7 SERV 1/26/11 23 SERV 10/27/10 22 SERV UVG6DFR DISPLAY 1/25/12 10:43:05 Display Account History 27526 Billing Date EDWARDS Water Payment .90- 19.13- .90- 17.87- .90- 23.88- .90- 35.82- .90- 32.55- .90- Ph ST WATERLOO Sewer Payment 37.50- 37.50- 43.48- 65.22- 63.24- F3=Exit F14=Mthly Bill F16=Acct Info F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS Ckt; '\''k l Garbage STORM Payment Payment 40.44- 8.66- 2.47- 39.78- ' 28.51- 40.50- 40.50- i 8.25- 8.25- 8.25- 8.25- Activity RB Total Payment 50.00- St Cnd 60.00- P 104.30- P * 105.02- P 150.69- P 145.44- P F17=Bill F18=Bill/Pmt F19=Cust C31. � 6 t in which the budgeted amount is and the current available balance is Respeeekfully sybrnitted, :�� z.--* ,�. T- o//f Lc/1-, LL, L-(:/(-(�'-s/r.i / 23-: c /,2- (Signature Dept. Hea▪ d or Designee) Date (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committeg Approval Date i f ?)GI I II -- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,120.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Labor/material for additional City Hall painting $2335.00 Labor/material for additonal painting at Fire Stat; Chief & Secretary's Office $1785.00 Vendor selected for this purchase: Michael Painting & Decorating Inc n Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Additional painting needed Prior Committee Actions (Dates): 12/28/2011 Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer Bonds El nFederal/other grants n Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 410-22-1400-2152 4- Lilo do2 - y_ a15)- (Fund - Department - Activity - Account Number) (Project Code) $ K:lshared goodies\forms\Pre-Auth Additional City Hall Painting.xls (Mar 2010) WETURN ADDRESS NAME Page 1 of 1 CRAIG CLARK From: MPC [mpdco@qwestoffice.net] Sent: Monday, January 23, 2012 9:06 AM To: CRAIG CLARK Subject: additional painting Craig, Labor and material for the additional city hall painting would be $2335.00.The painting at the fire station,the chief and secretary's office would be $1785.00. ' `" to - o7a /) 0 -a? /�" Thanks,Jim MICHAEL PAINTING AND DECORATING, INC. 1008 Jefferson Street P.O. Box 44 Waterloo, IA 50704 Phone (319) 232-3755 Fax (319) 232-4940 mpdco@gwestoffice.net 1/23/2012 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,850.00 plus est. shipping costs of $ to pay for or purchase This is the Mobile Connect and Mobile License Maintenance renewal for the PavePlus View and the Map Director ARC GIS software City Clerk Use Only Finance Committee Approval Date ' col ( - This purchase or expenditure is being made because: These are maintenance renewals needed for the Pavement Management System Vendor selected for this purchase: CarteGraph Ixl Bids or written quotes were taken on this purchase, as follows: NA Bids or quotes were not taken on this purchase because: This is a technical assistance and maintenance contract for existing software Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ri Sanitation I I Bonds I I Federalother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-07-7830-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 2,150.00 ✓ $ 2,150.00 r,(P - ' .n., //asf t: ,.;r' Ciez : s' ; L (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies \forms\Expenditure Pre -Authorization Carte Graph (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 4,792.00 plus est. shipping costs of $ to pay for or purchase To pay Annual Membership Dues ISWEP "Iowa Stormwater Education & Outreach City Clerk Use Only Finance Committe Approval Date I �✓l (2" Program" This purchase or expenditure is being made because: 2012 Annual Dues Vendor selected for this purchase: ISWEP [1 Bids or written quotes were taken on this purchase, as follows: NA n Bids or quotes were not taken on this purchase because: This is an Annual Membership Fee Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds n Road Use Tax n Sewer Federal/other grants [] Other (specify) This expenditure is to be coded to the following budget line -item: 521-07-7830-1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Oignature Dept. Head or Designee) Date (Signature Finance Dept Review) Date Sanitation Storm Water Fund (Project Code) $ 6,100.00/ $ 4,692.78 v •r/0Y riin6 K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance CommittI Approval Date ( I�� I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Info. Services $ 1,172.90 plus est. shipping costs of $ 0.00 20 Pack LTO-5 data tapes Department to expend to pay for or purchase This purchase or expenditure is being made because: For file server backups. Vendor selected for this purchase: FUJIFILM ❑x Bids or written quotes were taken on this purchase, as follows: QUANTUM - $1262.65 FUJIFILM - $1172.90 TANDBERG - $1334.82 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submi. .vc,� f%, _ .l.v----' 1-2s- zee z 7/ l'LlLL L,1z-bu,2 N,26: ')oi -2. /(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 75,000.00 $ 48,089.32 K:\shared goodies\forms\1A-12 (Mar 2010) PCNationi Celebrating our 15th yeart racAkNQ Imo/ SECURE rr rrD 25-AN • Home • Products • Order Tracking • Optics Gallery • Rebates • Search GO 1 Track Your Order My Account Support 800.235.4050 Mon -Thu 8mn - 7pm CST Friday 8am - 5pm CST FREE 3 Day Delivery: On orders over $100 with total shipping weight under 501bs. Details 0 items - S0.00 Home > Accessories > Media & Clearning Cartridees Optics Gallery • Cameras • Video and Editine • Lenses and Optics • Lichting • Studio Equipment • Navigation Devices • GPS Devices • GPS Accessories • Computer Systems • Barebone Computers • Desktop Computers • Workstations Shipping Weight • Laptops & Netbooks • Server Computers • Product Details • Thin Client • Comparables & Terminals • Accessories • Tablet PCs Fujifilm 16008042 LTO Ultrium 5 Data Cartridge -16008042 LTO Ultrium - LTO-5 - 1.50 TB (Native) / 3 TB (Compressed) - 20 Pack PCNti: DE1394 1 N1fg#:/6008042 FUJ:fILM Ultrium 5 DATA CAATR!C6E Condition: New and Factory Sealed 11 lbs. Retail Price: $3,392.00 Our Price: $1,117.90 You Save: $2,274.10 (67%) Stock Status: Limited stock - order soon Usually Slops: Within 1 Business Dav Freight Preview: FREE FedEx 3 business day \:=' ADD TO CART 0 Authorized dealer: PCNation is an authorized dealer of FIJJI PHOTO products ©Hot Deals PCNatjoif Celebrating our 15th year? ! sECURF iuttu 25-rA.N • Home • Products • Order Tracking • Optics Gallery • Rebates_ • Search IGOI Track Your Order My Account Support 800.235.4050 Mon -Thu Sam- 7pm CST I Fnda9 dam- 5pm CST FREE 3 Day Delivery: On orders over $100 with total shipping weight under 501bs. Details 0 items - $0.00 Home > Accessories > Media & Clearning Cartridges Optics Gallery • Cameras • Video and Editing • Lenses and Optics • Lighting • Studio Equipment • Navigation Devices • GPS Devices • GPS Accessories • Computer Systems • Barebone Computers • Desktop Condition: New and Factory Sealed Computers • Workstations Shipping Weight 1 I lbs. • Laptops & Netbooks • Server Computers • Product Details • Thin Client • Comparables Terminals • Accessories • Tablet PCs Quantum MR-L5MQN-20 LTO Ultrium 5 Data Cartridge - MR-L5MQN-20 LTO Ultrium - LTO-5 - 1.50 TB (Native) / 3 TB (Compressed) - 20 Pack PCN#: CM8034 Mfg#: MR-LSMQN-20 Retail Price: S1,980.00 Our Price: You Save: $1,262.65 $717.35 (36%) Stock Status: Limited stock - order soon Usually Ships: Within 1 Business Day Freight Preview: FREE FedEx 3 business day / ADD TO CART • • Authorized dealer: PCNation is an authorized dealer of QUANTUM products © Hot Deals PCNationf Celebrating our 15th year! j'W� )McAfeeF SECUR TrsrtD 25-JAN • Home • Products • Order Tracking • Optics Gallery • Rebates • Search I GO I Track Your Order My Account Support 800.235.4050 Mon -Thu Ram - 7pm CST Friday Sam - 5pm CST FREE 3 Day Delivery: On orders over $100 with total shipping weight under 501bs. oetaR, 0 items - $0.00 Home > Accessories > Media & Clearning Cartridges Optics Gallery • Cameras • Video and Editing • Lenses and Optics • Lighting • Studio Equipment • Navigation Devices • GPS Devices • GPS Accessories • Computer Systems • Barebone Computers • Desktop Computers • Workstations • Laptops & Netbooks • Server Computers • Thin Client & Terminals • Tablet PCs Tandberg Data LTO Ultrium 5 Data Cartridge with Barcode Labeling - 433958 LTO Ultntun - LTO-5 - 1.50 TB (Native) / 3 TB (Compressed) - 20 Pack PCN#: CQ7363 I Mfg#. 433958 Condition Shipping Weight New and Factory Sealed 13 lbs. • Product Details Retail Price: $ L706.90 Our Price: $1,334.82 You Save: $372.08 (22%) Stock Status: Backordered Usually Ships: j - 2 Weeks Freight Review: FREE FedEx 3 business day ADD TO CART • • Authorized dealer: PCNation is an authorized dealer of TANDBERG DATA CORP products City Clerk Use Only Finance Committe Approval Date (I 270l ( y City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 2,800.00 plus est. shipping costs of $ to pay for or purchase Signage for the boating center, 8' X 6" two sided sign This purchase or expenditure is being made because: Directional sign for the boat house in CR Exchange Park. B Hellman has been working with this vendor on signage for the Riverfront Sports Park. Using similar design. Vendor selected for this purchase: Signs and Designs, Cedar Falls rX� Bids or written quotes were taken on this purchase, as follows: Signs & Designs, Cedar Falls $2,720.00 want to use similar design for signage in the same park. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: rri I i General Fund Bonds n Road Use Tax n Sewer Federal/other grants nSanitation Other (specify) BH Gaming boat center This expenditure is to be coded to the following budget line -item: 426-37-4207-2151 371MP-37BC (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ /6 .6/O and the current available balance is $ G /Cc0 t z Respectfully submitted, (Signature Dept/ Hid or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) 01/25/2012 09:10 3192914297 WATERLOO LEISURE SER PAGE 02/02 rCity Clerk Use Only Finance Committee Approval Data (I '2)C'I-.7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,500.00 plus est. shipping casts of $ to pay for or purchase Lumber for four (4) tee -ball dugouts at Riverfront Sports Park. This purchase or expenditure is being made because: Building 4 new dugouts at Riverfront Sports Park. This is part of a Black Hawk Gaming Grant. Vendor selected for this purchase: Menards Waterloo IA Bids or written quotes were taken on this purchase, as follows: Menards, Waterloo $4,247.36 Lowe's $5,081.69 Pro Build $4,965.64 Waterloo Lumber did not return bid reguest. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: C E General Fund Bonds ❑X Road Use Tax [ ] Sewer 0 Sanitation Federavothergrants 0 Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfylly submitte (Signature De. . == or Designee) Date (Signature Finance Dept. Review) Date K:\sherod goodies\forms\Expendkure Pre.Authorization.xls (Mer 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I ( 'i I Z The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 2,700.00 plus est. shipping costs of $ 0.00 to pay for or purchase Survey services for Cedar Valley Sportsplex Project This purchase or expenditure is being made because: Additional surveying services are needed for vacate and conveyance purposes Vendor selected for this purchase: Wayne Claassen Engineering & Surveying n Bids or written quotes were taken on this purchase, as follows: �X Bids or quotes were not taken on this purchase because: Claassen Engineering has previously been working on other aspects of this project Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax El Sewer Sanitation 0 Bonds Ei Federal/other grants El Other (specify) Thisexpenditureis to be coded to the following budget line -item: 4100861002103 (Fund - Department - Activity - Account Number) (Project Code) 410 ✓ Litl $ 512,827.00 ce^D DUO.a(-J and the current ava =• a •alance is $ 1,325.81 �3C,Lt53 in which the budgeted amount is Res• ' `ully (Signature Dept. Head or Designee) /• 2 i� f'fl (l r c -6,Z i :rcv Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Sportsplex survey.xls (Mar 2010) WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. 2705 University Avenue P.O. Box 898 Waterloo, Iowa 50704 Fax 319/235-0028 319/235-6294 January 19, 2012 Brett Van Zee In Vision Architecture 501 Sycamore St. Waterloo, IA 50703 RE: Additional Survey Services for Cedar Valley Sportsplex Project Dear Brett: As discussed, we propose to provide additional surveying services for this project for a Not -to - Exceed amount of $2,700.00. These services will include the following: 1. Preparation of plats and legal descriptions of all alleys and City streets to be vacated for the project. 2. Preparation of a Plat and description of the portion of Washington Street that is to be acquired from the Iowa DOT. 3. Preparation of a drawing showing the Sportsplex Complex without the Operation Threshold property and that segment of the adjoining alley adjacent to Operation Threshold. 4. Preparation of a plat and description of alley segment adjoining Operation Threshold. 5. Preparation of a drawing and description of the property to be transferred in the future to the City when the City takes over its ownership. Please call with any questions. If this is acceptable, please sign below. This proposal is accepted and will be paid for by Date Very truly yours, WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. William J. Claassen, President WJC/dad (RilderPmposals`Jnvision-Add Sportsplex-WJC.Itr) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I !% 1 I .y The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,903.00 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of our extended mainteance agreement for mobile vision cameras and server used for the patrol vehicle fleet. This purchase or expenditure is being made because: necessary to maintain the functionality of the patrol vehicle video systems. Agreement is required to receive technial support for the video systems. Vendor selected for this purchase: L3 Communications n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is to maintain the existing Mobile Vision equipment that we have installed in our patrol vehicle fleet and our current server. This is specific to that equipment Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El El General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signat e Dept. Head or Designee) (Project Code) $ 6,0/? $ 3/'35-3 0123(2-- lV,247,G L /-.23-->2)/ Date (5ighature Finance Dept. Review) Date Ushered goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee, Approval Date ! 3011 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,694.00 plus est. shipping costs of $ 0.00 to pay for or purchase two M/A comm P7200/7100 tactical head sets with neckband and gel ear cup pads. This purchase or expenditure is being made because: These two headsets are for the tactical team members, to allow them to communicate with other members, as wells as dispatch Vendor selected for this purchase: MSA First Responder Sales Group ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This equipment is what is currently being used by the other tactical team members and is proprietary to the radio system and equipment we currently have. We are adding two more units to the equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (SignatuDept. Head or Designee) c-, $ 7 000 LG ✓ $ (F;/4 ©12iZ 7), yet cCtz % 3(--4/1V Date "(Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following City Clerk Use Only Finance Committee Approval Date 1 f t)o 117' purchase or expenditure submitted by the Police Department to expend $ 1,197.50 plus est. shipping costs of $ 20.00 to pay for or purchase Fifty Taser 25 XP cartridges for Tasers. This purchase or expenditure is being made because: these Taser cartridges are for the Tasers that are issued to the officers working in the patrol division. Vendor selected for this purchase: Ed Reohr Safety Products Co n Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Ed Roehr Safety Products Co is the State of Iowa distributor for Taser International that produces the cartridges for the Taser that is supplied to the officers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1542 Taser Supplies (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submi 0 l rieS7 Z' . /- 1(tiLI4/...) / ,i (Signatude Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ G(C z $ 73L/%5 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 7,381.50 plus est. shipping costs of $ 0.00 to pay for or purchase Tire Replacement for Motor Grader B01 City Clerk Use Only Finance Committee Approval Date 1172 C 1 Z This purchase or expenditure is being made because: Tires worn and require replacement Vendor selected for this purchase: Wingfoot Tire nBids or written quotes were taken on this purchase, as follows: Wingfoot Tire - Waterloo, IA - $7381.50 Bauer Bilt Tire - Waterloo,. IA - $8074.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 200,000.00,--" $ /Lib, 36 Y 5 i Respectfully submitted, /-/9-'2 L / 244 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - Tire Replacement - Grader B01.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ' I �� (I.7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,874.56 plus est. shipping costs of $ to pay for or purchase Pump repair kits, filters, wires & diaphrams This purchase or expenditure is being made because: Repair parts for paint machine. Vendor selected for this purchase: ❑X Bids or written quotes were taken on this purchase, as follows: Pittsburgh Paints Waterloo, Ia. $1,874.56 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds El Road Use Tax ❑ Sewer ❑ Sanitation This expenditure is to be coded to the following budget line -item: 266-17-7120-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 7,000.001/ 3,102.41 ` - Respectfully submitted, ((Si nature DeptHead or Desig ee) ' Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012-January-Expenditure Pre -Authorization -Repair Parts for Paint Machine -Pittsburgh paints.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 11.24)1i77 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 6,975.00 plus est. shipping costs of $ to pay for or purchase 180 - LED Green Arrows This purchase or expenditure is being made because: Project to replace green LED arrows Vendor selected for this purchase: ❑X Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA General Traffic Controls, Inc. Spencer, IA Traffic Control Corporation Ankeny, IA ❑ Bids or quotes were not taken on this purchase because: $6,975.00 $7,173.00 $8,910.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax El Sewer 0 Sanitation ❑X Bonds FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 90,000.00 '/ $ 67,169.14 Respectfully submitted, `Signature Dept. Ha or Designee) r r Data (ignature Finance Dept. Review) Date K:\shared goodies\forrns\2012-January-Expenditure Pre -Authorization -Green LED Arrows-Brown.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 11 n0 1 i/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 12,589.50 plus est. shipping costs of $ to pay for or purchase Programmable 12" Red and Green LEDs This purchase or expenditure is being made because: Project to replace current programmable red and green LEDs Vendor selected for this purchase: ❑X Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA Brown Traffic Products, Inc. Davenport, IA General Traffic Controls, Inc. Spencer, IA [] Bids or quotes were not taken on this purchase because: $15,015.50 $16,128.75 $12,589.50 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer ❑ Sanitation QX Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7161-2125 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 90,000.00'". and the current available balance is Respectfully submitted, (Sigd41-016(4) Ativi-J I a3/0 y7-1.6(.4,,,./z.e_. 7",,ii_a-rt.c::-1_, /--,z-,,?-0/- nature Dept. Fador Designee) bate (Signature Finance Dept. Review) Date $ K:lshared goodies \forms\2012-January-Expenditure Pre -Authorization -red & green programmable LEDs.xls (Mar 2010) U5/z5/ZU1U ls:zz FA& I¢J001 City of Waterloo Expenditure Pre Authorization Request Form se ^y Finance Cammitteej • Approval Date t (9t I [ 7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,685.00 plus est. shipping costs of $ to pay for or purchase 4 - channel Opticom EVP This purchase or expenditure is being made because: Traffic Safety Improvement - Park & Commerical - DOT 100% reimbursable grant Vendor selected for this purchase: []X Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA Brown Traffic Products, Inc. Davenport, IA $5,685.00 $6,230.00 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Road Use Tax Ei Sewer El Sanitation Bonds Federavothargrants El Other (specify) This expenditure is to be coded to the following budget Tine -item: J 7 �' 7 290-17-7120 1576 (;5 CS-TSF-8155(726)-85-07 (Fund - Department - Activity Account Number) (Project Code) in which the budgeted amount Is and the current available balance is Respectfully submitted, r ,11 /a-3 nature Dept ead o signee) gate (Signature Finance Dept. Review) Date $ 71,000.00 $ 71,000.00- zY 94 Js s' K:\shared goodleaWarma\2012-January-Expendlture Pre-Authorization-channel.EVP-Park&Commerdal.XiS (Mar 2010) City Clerk Use Only Finance Committee Approval Date I 7.201 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 24,221.25 plus ext. shipping cost of $ 725.00 yard carts and garbage carts Departmant to expend to pay for or purchase This purchase or expenditure is being made because: to replace damaged carts and for new accounts Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mid- Iowa is the cart company we are currently purchasing our carts from Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: nSanitation: Bonds: Other(specify): This expenditure is to be coded to the following budget line -item: 525/15/5400/1596 (Fund - Department - Activity - Account Number) (Project Code) Federal/other grants: in which budgeted amount is and the current available balance is Resspectf ly submitt d, (Si ature ept. ead Or Designee) Date (signature Finance Dept. Review) Date $ 80,000.00 $ 52,466.40 11/ By: Mid -Iowa Solid Waste Co. Inc 5105 NW Beaver Drive Johnston, IA 515-276-3352 Toll Free 800-733-8731 Helping you clean the Planet since 1975 Quote To: City of Waterloo Keith Kearns 3505 Easton Ave Ship To: City of Waterloo Keith Kearns 3505 Easton Ave Qty Description 225 Cascade 96 Gal Cart OLYM GRN / 12" WHL Waterloo Hot Stamp 225 Cascade 96 Gal Yard Waste Cart BLU MED/LID BLK/Pierced Waterloo Hot Stamp 12" WHL SALES ORDER Quote # DLMQ1078 Date 01 /18/12 Sales Rep. David Unit Price $52.65 $55.00 SubTotal Shipping Ext. Price $11,846.25 $12,375.00 $24,221.25 $725.00 Total $24,946.25 Unless specified, the above prices do not include any taxes. Taxes will be calculated and included on the Invoice. ORDERS..AII orders are subject to acceptance by an officer or general manager ofM id -Iowa Solid Waste Equipment Co., Inc. PERFORMANCE..Mid-Iowa Solid Waste Equipment Co., Inc. shall not be liable for failure to complete the contract in accordance with its terms if failure is due to wars,s trikes, fires, floods, accidents, delays in transportation or other causes beyond its reasonable control. CANCELLATION_Orders regularly entered cannot be cancelled except upon terms thatw ill compensate Mid -Iowa Solid Waste Equipment Co., Inc. for any loss or damages sustained. PRICES...AII orders are subject to current prices in effect att he time of shipment. F.O.B. POINT.. Unless otherwise stated,all prices listed are F.O.B. point of manufacture. TAXES..Unless otherwise stated,p rices do not include Federal, State, City or other Excise, Occupation Sales use or similar taxes which are extra and are to be added at rates in effect att ime ofs hipment. If Federal Excise Taxes are included or listed above, they are stated at the rates and regulations in effect at the time this order is written, and are subject o revision in accordance with rates and regulations in effect at lime of shipment. MOUNTING PRICES... Mounting prices assume normal factory installation on a truck chassis suitable for the unit purchased. Relocation of batterie� tanks, mufflers, air tanks, etc. will be an additional chargebilled our standard labor rate. Signature will constitute a binding order. Ordered by: l ) e / // 1 /A;UP-,_ f /d/-G 6)/l Mid -Iowa Solid Waste Equipment Co., Inc. / ( / t Accepted by: